HomeMy WebLinkAboutACCAC - June 13, 2016AN.DOVER
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Andover YMCA Community Center Advisory Commission Meeting
Monday, June 13, 2016
6:30 pm
Andover YMCA Community Center
Community Room A
Call to Order
Agenda Approval
1. Approval of Minutes — April 13, 2016
Consent Items
Discussion Items
2. Review City Council Workshop — Year In Review
3. Facility Fees 2016/2017
4. Review 2017 CIP Items
5. 2016 Advisory Meeting Calendar
Staff Update
6. YMCA
7. ACC
Commission Input
Adjournment
15200 Hanson Blvd. NW • Andover, MN 55304
Ph: 763 -755 -3238 • Fx: 763- 755 -2129
Website: www.andovermn.gov /acc • E -mail: accinfo @andovermn.gov
C I T Y a)
�NDONY^
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO:
FROM:
SUBJECT:
DATE:
Erick Sutherland, Recreational Facilities Manager
Jim Dickinson, City Administrator
Andover YMCA Community Center
May 5, 2016
INTRODUCTION
Thank the Commission for the very informative presentation at the April 26th City Council
workshop meeting. The City Council and I are very appreciative of all the hard. To address the
main topic of the presentation, I thought it would be appropriate to recap the direction of the
Council relative to the discussion at the meeting and what will be needed from the Community
Center Advisory Committee in the coming months to assist with future expansion discussions.
The City is interested in working with our Community Center to help maintain current success,
to achieve fixture success and to appropriately assist with program and space needs of the City
and our partners. In doing so the City Council along with staff and our various
cormnissions /committees will need to continue to the evaluate programs and space needs for the
broader City Campus Master Plan along with those of the Community Center and be cognizant
of the fiscal restraints the City faces providing City -wide basic municipal services and capital
projects to the residents of Andover. Relative to the City Campus Master Plan, the City Council
has stated its top priority is to meet the needs of Public Works, but the Council has also indicated
that it is important to meet the needs of our partners at the Community Center. I will focus my
remaining comments there.
I have had continued discussions with the YMCA of the Twin Cities, the YMCA has indicated a
desire for future expansion in Andover. The YMCA is currently wonting on a scope document
for each branch that it operates, that scope document will then be evaluated for return on
investment (ROI), that process is anticipate to be complete by the fall of 2016 (early indications
are that priorities will be multipurpose space and childcare). Market tests are also being
conducted by the National YMCA, anticipated completion of those market tests is the summer of
2016. After the studies are completed and analyzed by YMCA of the Twin Cities, branch
projects will be prioritized and fundraising for those projects would then start late 2017 or early
2018.
In addition, I have continued to discuss with the Anoka- Hennepin School District about the
potential of a cooperative agreement with the City to get the Oak View Middle School Pool
open. I've had conversations with the YMCA, and they have expressed interest in working with
the City on operating and programming the pool if such an agreement could get put together. As
the City continues working on setting the scope of a Community Center expansion, that scope
sizing could be impacted significantly if working with the school district on opening the pool and
achieving some aquatic programming could be achieved.
The City has recently started our 2017 -2021 Capital Improvement Plan (CIP) development
process and the appropriate placement of projects (including Community Center expansion)
identified in the City Campus Master Plan will be integrated into the CIP being cognizant of the
fiscal restraints the City faces providing City -wide basic municipal services and capital projects
to the residents of Andover.
I see the following as what I would like to see from the Andover YMCA Community Center
Advisory Committee to assist with the proper placement of a Community Center expansion
project(s) within the 2017 -2021 CIP:
• Continue discussions with current stakeholders and partners to solidify their growth
needs (short and long term) and identify potential partners and stakeholders that will
compliment.
• Solidify the internal and external facility space needs of the City /partners /stakeholders
and prioritize the importance of each.
• Prepare suggested questions that may be included in a City commissioned community
survey.
Administration is tentatively looking for an October 18, 2016 Public Hearing for the proposed
2017 -2021 CIP.
ted,
ANDOVER COMMUNITY CENTER FEE INCREASES
PERFORMA 2016 to 2017 Total Increase in Rental Revenue
Ice Arena $221 to $228 Prime Time, Other Time, Open Skate
Field House $47 to $49 Prime Time, Other Time, Fee Admissions
$ 11,296.00
$ 3,944.00
Field House
All Non -Prime Hours - add $2 per hour $ 1,000.00
* 500 non prime hours sold
Prime Hours - add $2 per hour $ 4,700.00
*2350 prime hours sold
Ice Arena
All Non -Prime Hours - add $5 per hour
* 800 non prime hours sold
All Prime Hours - add $5.00 per hour
*1475 prime hours sold
$ 7,375.00
TOTAL $ 13,075.00
�J ,
Andover Community Center Fee Schedule
ICE ARENA
2009110 2010111 2011112 2012113 2013/14 2014115 2015116 2016/17
Ice Time - Prime
$
175.00
$
180.00
$
185.00
2016/17
NP 2016/17
$
.00
$
195.00
$
198.00
$
203.00
Ice Time - Non Prime
$
140.00
$
140.00
$.
140.00
$
185.00
$ 160.00
5.00
$
145.00
$
150.00
$
150.00
O en Skatin -Adult
$
4.00
$
4.00
$
5.00
140.00
$
195.00
5.00
$
5.00
$,
5.00
$
5.00
O en Skatin -Youth
$
3.00
$
3.00
$
4.00
$
155.00
=140.00$
.00
$
4.00
$
4.00
$
4.00
Skate Sha enin
$
3.00
$
4.00
$
4.00
$ 190.00
$
145.00
4.00
$
4.00
$
4.00
$
4.00
Skate Rental
145.00
$
205.00
$ 150.00
$
185.00
$ 14.5
$ 190.00
$
3.00
$
3.00
$
3.00
$
3.00
FIELD HOUSE
$
2009110
$
2010/11
$ 150.00
2011112
2012113
2013114
2014115
2015/16
2016/17
Court Rental - Prime
$
43.00
1 $
45.00
1 $
46.00
$
46.00
$
46.00
$
48.00
1 $
48.00
$
50.00
Court Rental - Non Prime
$
38.00
1 $
40.00
1 $
40.00
$
40.00
1 $
40.00
1 $
40.00
1 $
40.00
$
42.00
Open G m -Adult
$2/$4
$21$4
$3/$5
$3/$5
$3/$5
$3/$5
$31$5
$3/$5
Open Gym -Youth
$
2.00
$
2.00
1 $
3.00
$
3.00
1 $
3.00
$
3.00
$
3.00
$
3.00
New Fees would go into effect 911116
Prime Ice Rental - Other Facilities
Anoka Ice Arena
Centennial
Champlin
Coon Rapids
Forest Lake
Fogerty Arena (Blaine)
Maple Grove
Rogers
Schwan Super Rink
Elk River
Princeton
I Prime Gvm Rental Fees -Other Facilities
Anoka/Hennepin Schools - per Court
Ralia -Volleyball -Maple Grove
Goal Kick Soccer- Coon Rapids
Anoka - Ramsey Community College
2014115 2015116
2014/15
NP 2014/15
2015/16
$20.00/$28.00
NP 2015/16
$ 35.00
2016/17
NP 2016/17
$
175.00
$ 125.00
$ 180.00
$
130.00
$
185.00
$ 135.00
$
180.00
$ 140.00
$ 185.00
$
150.00
$
185.00
$ 160.00
$
200.00
$ 150.00
$ 200.00
$
150.00
$
200.00
$ 150.00
$
195.00
$ 140.00
$ 195.00
$
140.00
$
195.00
$ 140.00
$ 200.00
$
140.00
$
210.00
$ 150.00
$
175.00
$ 155.00
$ 180.00
$
155.00
$
185.00
$ 165.00
$ 190.00
$
155.00
$
200.00
$ 160.00
$ 190.00
$
145.00
$
195.00
$ 145.00
$
200.00
$ 140.00
$ 200.00
$
145.00
$
205.00
$ 150.00
$
185.00
$ 14.5
$ 190.00
$
145.00
$
190.00
$ 145.00
$
195.00
$ 145.00
$ 195.00
$
145.00
$
200.00
$ 150.00
2014115 2015116
2016/17
$16.00/$24.00
$18.00/$26.00
$20.00/$28.00
$ 30.00
$ 35.00
$ 40.00
$ 175.00
1 $ 180.00
$ 190.00
$30.001$50.00
1 $32.00/$50.00
$32.001$50.00
V�
City of Andover, MN
Capital Plan
2016 thru 2020
PROJECTS BY FUNDING SOURCE
Source Pro,iect# Priority 2016 2017 2018 2019 2020 Total
Comm Ctr Operations
Parking Lot
17- 44000 -01
nla
60,000
60,000
Replacement - Exterior Garbage/ BikeRackslf-ables
17- 44000 -02
1
15,000
15,000
Replacement - Point of Sale (POS) System
17- 44000.03
1
8,000
8,000
Exterior Painting
17- 44000 -05
1
6,000
6,000
Replacement - Ice Arena Locker Room Hardware
17- 44300.03
1
10,000
10,000
Replacement - Skate Sharpener
18- 44200 -01
1
10,000
10,000
Replacement - Pickelball Inserts/Net System
18- 44400 -01
1
10,000
10,000
New - InOatables
18- 44400 -03
1
10,000
10,000
Refacing Rink Boards
19- 44300.01
1
25,000
25,000
Paint Ice Arena ceiling
19- 44300 -02
1
25,000
25,000
Replacement -Heat Exchangers - MuntersUnit
19- 44300 -04
1
15,000
15,000
Replacement - Zamboni Battery Pack
19- 44300 -06
1
14,000
14,000
Replacement - Lobby Furniture
20- 44000 -02
1
15,000
15,000
Replacement - Carpeting
20- 44000 -04
1
18,000
12,000
30,000
Replacement - Kaivac Cleaning System
20- 44000 -05
1
10,000
10,000
Comm Ctr Operations Total
99,000
48,000
79,000
37,000
263,000
1 quipment Bond j
Replacement - Scissor Lift
20- 44000 -01
1
15,000
15,000
Equipment Bond Total
15,000
15,000
G.O. Bond
Replacement - All Community Center Doors
19- 44000 -02
1
75,000
75,000
ACCNMCA Expansion
19- 44000 -03
2
7,000,000
7,000,000
Replacement - Ice Arena Refrigeration Replacement
19- 44300 -03
1
1,000,000
1,000,000
Replacement -Roof
20- 44000 -03
1
500,000
500,000
Replacement - Camera/Security System
20- 44000 -06
1
12,000
12,000
Replacement - Zamboni Room Water Heater
20- 44300 -02
1
25,000
25,000
G.O. Bond Total
8,075,000
537,000
8,612,000
GRAND TOTAL 99,000 48,000 8,154,000 589,000 8,890,000
2016 Meeting Calendar �D
Andover YMCA Community Center Advisory Commission
Andover YMCA Community Center
Advisory Commission
Status Report
June 1, 2016
Upcoming Programming/Events/Revenue Update
Field House
• April 3 — SKATE Banquet
• April 6 — Pickleball Lesson Session Begins
• April 8 -9 — Boy Scout Overnight Lock -In Event
• April 10 — MN Premier Volleyball Tournament
• April 16 — Pickleball Ratings Clinic
• April 18- 21 —ACSO Training Sheriffs Dept.
• April 23 — Carousel Craft Sale
• April 24 — MN Premier Volleyball Tournament
• April 29 -30 — Ladies Day Out Event
• May 6 — 8 —Andover Pickleball Tournament
• May 6 — Cross of Hope Church Event
• May 27 — PACT Sr. All Night Party
• June 1 & 8 — Pickleball Clinic
• June 10 — Wilson Elementary School Field Trip
• June 14 —Anoka County Sheriffs Office Safety Boot Camp
• June 22 -24 — MN Premier VB Camp
• July 9 — Andover Family Fun Fest Craft & Gift Show
• July 13 & 20 — Pickleball Clinic
• July 18 -21 — 43 Hoops Basketball Camp
• August 9 — Primary Election Voting for Precincts 8 & 9
• August 16 & 23 — Pickleball Clinic
Ice Arena
• April 23 — 24 — North Iowa Bulls Jr A Tryouts
• April 14 —Daytime Intro LTS Class Begins
• May 12 — Intro to Ice Session Begins
• May 20 — 22 — MN Wilderness Jr A Tryouts
• May 26 — 29 — Minot Minotauros
• June 13 — Summer LTS Session Begins
• June 13 — Intro to Ice Session Begins
• June 15 — Huskies Summer Development program begins for High School level
• June 16 — Intro to Ice Session Begins
• June 23 — Huskies Summer Development program begins for all Youth level
• July 8 —10 — MN Hometown Hockey Summer Classic Tournament
o July 22 -24 - Minot Minotauros Hockey Tryouts
• August 1 — 5 — Hometown Hockey MN Camp
• August 8 -12 — Hometown Hockey MN Camp
• August 15 — 19 — Hometown Hockey MN Camp
• August 17 — YMCA New Hope Skate Field Trip
• Miscellaneous —Future Items of Interest[Working On
o Misc. Lock -In and Field Trip Requests
Summer Programming - Ongoing
• Indoor Walking Club - Monday — Friday — 5:00 am — 7:00 am
• Pickle Ball —Many Misc. Times Throughout the Summer -See Open Gym Calendar
• Open Basketball - See Open Gym Calendar
• Open Skate - See Open Gym Calendar
• Adult Open Hockey — Misc. dates evening throughout the summer
Revised 611116