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Home My WebLink AboutACCAC - May 9, 2016ANDOVER Andover YMCA Community Center Advisory Commission Meeting Monday, May 9, 2016 6:30 pm Andover YMCA Community Center Community Room A Call to Order Agenda Approval 1. Approval of Minutes — April 13, 2016 Consent Items Discussion Items 2. Review City Council Workshop — Year In Review 3. 2016 Advisory Meeting Calendar Staff Update 4. YMCA 5. ACC Commission Input Adjournment 15200 Hanson Blvd. NW • Andover, MN 55304 Ph: 763 - 755 -3238 • Fx: 763 - 755 -2129 Website: www.andovermn.gov /acc • E -mail: accinfo @andovermn.gov ANDQVERJIN� eOMMON# G NAP Andover YMCA Community Center Advisory Commission Meeting Monday, May 9, 2016 6:30 pm Andover. YMCA Community Center Community Room A Call to Order Agenda Approval 1. Approval of Minutes — April 13, 2016 Consent Items Discussion Items 2. Review City Council Workshop — Year In Review 3. 2016 Advisory Meeting Calendar Staff Update 4. YMCA 5. ACC Commission Input Adjournment 15200 Hanson Blvd. NW • Andover, MN 55304 Ph: 763- 755 -3238 • Fx: 763 - 755 -2129 Website: www.andovermn.gov /acc • E -mail: accinfo @andovermn.gov ANDOVERS'LkL G'ommanir,4 Ceafer Andover YMCA Community Center Advisory Commission Meeting Minutes Wednesday, April 13, 2016 Andover Community Center Community Room B e) In Attendance: Tony Peterson, Tony Howard, Joy Orvis, Mike Knight, Ted Butler, Allison Boes and Erick Sutherland Absent: Frank Kellogg Called the meeting to order at 6:32 pm Agenda Approval Approved as written Approval of Minutes Motion by Mike Knight, Second by Tony Peterson, to approve the minutes as written. Motion carried unanimously. The focus of the meeting was to review the presentation that would be provided to the Andover City Council at the Tuesday, April 26 workshop. With input from the commission several changes were made to the presentation and some additional slides were added. The commission directed city staff to make the recommended changes and provide an updated draft via e -mail. Final version is due no later than April 22. Meeting adjourned at 8:07 pm Submitted by, Erick Sutherland ND OVE: a) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: FROM: SUBJECT: DATE: Erick Sutherland, Recreational Facilities Manager Jim Dickinson, City Administrator Andover YMCA Community Center May 5, 2016 INTRODUCTION Thank the Commission for the very informative presentation at the April 26th City Council workshop meeting. The City Council and I are very appreciative of all the hard. To address the main topic of the presentation, I thought it would be appropriate to recap the direction of the Council relative to the discussion at the meeting and what will be needed from the Community Center Advisory Committee in the coming months to assist with future expansion discussions. DISCUSSION The City is interested in working with our Community Center to help maintain current success, to achieve future success and to appropriately assist with program and space needs of the City and our partners. In doing so the City Council along with staff and our various commissions /committees will need to continue to the evaluate programs and space needs for the broader City Campus Master Plan along with those of the Community Center and be cognizant of the fiscal restraints the City faces providing City -wide basic municipal services and capital projects to the residents of Andover. Relative to the City Campus Master Plan, the City Council has stated its top priority is to meet the needs of Public Works, but the Council has also indicated that it is important to meet the needs of our partners at the Community Center. I will focus my remaining comments there. I have had continued discussions with the YMCA of the Twin Cities, the YMCA has indicated a desire for future expansion in Andover. The YMCA is currently working on a scope document for each branch that it operates, that scope document will then be evaluated for return on investment (ROI), that process is anticipate to be complete by the fall of 2016 (early indications are that priorities will be multipurpose space and childcare). Market tests are also being conducted by the National YMCA, anticipated completion of those market tests is the summer of 2016. After the studies are completed and analyzed by YMCA of the Twin Cities, branch projects will be prioritized and fundraising for those projects would then start late 2017 or early 2018. In addition, I have continued to discuss with the Anoka- Hennepin School District about the potential of a cooperative agreement with the City to get the Oak View Middle School Pool open. I've had conversations with the YMCA, and they have expressed interest in working with the City on operating and programming the pool if such an agreement could get put together. As the City continues working on setting the scope of a Community Center expansion, that scope sizing could be impacted significantly if working with the school district on opening the pool and achieving some aquatic programming could be achieved. The City has recently started our 2017 -2021 Capital Improvement Plan (CIP) development process and the appropriate placement of projects (including Community Center expansion) identified in the City Campus Master Plan will be integrated into the CIP being cognizant of the fiscal restraints the City faces providing City -wide basic municipal services and capital projects to the residents of Andover. I see the following as what I would like to see from the Andover YMCA Community Center Advisory Committee to assist with the proper placement of a Community Center expansion project(s) within the 2017 -2021 CIP: • Continue discussions with current stakeholders and partners to solidify their growth needs (short and long term) and identify potential partners and stakeholders that will compliment. • Solidify the internal and external facility space needs of the City /partners /stakeholders and prioritize the importance of each. • Prepare suggested questions that may be included in a City commissioned community survey. Administration is tentatively looking for an October 18, 2016 Public Hearing for the proposed 2017 -2021 CIP. submitted, 2016 Meeting Calendar 0 Andover YMCA Community Center Advisory Commission Date January Topic Commission Appreciation Holiday Dinner Feburary March Review Prioritization Guidelines April City Council Workshop Presentation TBD May June Review Facility Rates /Facility Walk Thru July Approve Budget / Review CIP August September October November December Review Marketing Plan Qtrly Andover YMCA Community Center Advisory Commission Status Report May 1, 2016 Upcoming Programming/Events/Revenue Update Field House • April 3 — SKATE Banquet • April 6 — Pickleball Lesson Session Begins • April 8 -9 — Boy Scout Overnight Lock -In Event • April 10 — MN Premier Volleyball Tournament • April 16 — Pickleball Ratings Clinic • April 18 -21— ALSO Training Sheriffs Dept. • April 23 — Carousel Craft Sale • April 24 —MN Premier Volleyball Tournament • April 29 -30 — Ladies Day Out Event • May 6 — 8 — Andover Pickleball Tournament • May 6 — Cross of Hope Church Event • May 17 & 24 — Pickleball Clinic • May 27 — PACT Sr. All Night Party • June 1 & 8 — Pickleball Clinic • June 10 —Wilson Elementary School Field Trip • June 14 — Anoka County Sheriffs Office Safety Boot Camp Ice Arena • April 23 — 24 — North Iowa Bulls Jr A Tryouts • April 14 — Daytime Intro LTS Class Begins • May 12 — Intro to Ice Session Begins • May 20 — 22 — MN Wilderness Jr A Tryouts • May 26 — 29 — Minot Minotauros • June 13 — Summer LTS Session Begins • June 13 — Intro to Ice Session Begins • June 16 — Intro to Ice Session Begins • August 17 — YMCA New Hope Skate Field Trip • Miscellaneous — Future Items of Interest/Working On o Misc. Lock -In and Field Trip Requests C5D Spring/Summer Programming - Ongoing • Indoor Walking Club - Monday — Friday — 5:30 am — 9:00 am — Summer Hours Begin in June • Pickle Ball — Many Misc. Times Throughout the Summer - See Open Gym Calendar • After School Free Student Open Gym - Monday — Friday 2:15 — 4:45 pm • After School Youth Center (YMCA) — Monday — Thursday 3 — 4:45 pm • Adult Open Hockey — Misc. dates evening and daytime throughout the summer Revised 5/4/16 TM the Andover YMCA Community Center Advisory Update May 2016 - Membership • Facility Access for April was 50,689 up from 45,342 • Summer Membership promotion —Get a Y Membership from Memorial Day to Labor Day Y Programs o Summer Programs and Camp Enrollment at 75% of goal —Summer programs start at the Y on June 13th - Family /Community Events • Member Appreciation Day is May 18th — treats for members all day. • YMCA Senior Health and Fitness Day— May 25th — 9:00 -Noon • June 9th — 6:00 — 8:OOpm — Open House at the Y and Camp Guy for Summer Programs Page 1 1 of 1