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Home My WebLink AboutApril 7, 2016s I IT 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting April 7, 2016 6:15 P.M. Meet at Timber Rivers Park 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (3/17116) 4. Consider Boulder Estates Park Dedication Requirements 5. Approve Use 2016 Misc. Funds for Concrete Curb/Timber Rivers Park, Cont. 6. Reconsider Rose Park Shelter Repairs /14 -13 7. Park Dedication Improvement Fund 4th Quarterly Report/Finance Department 8. Outstanding Items 9. 10. Chair's Report 11. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss 2017 -2021 Trail Capital Improvement Plan, Cont. B. Discuss 2017 -2021 Park Capital Improvement Plan, Cont. C. Review 2016 Existing and Future Park Facilities Chart/Park Zone A, Cont. D. Discuss Park Advertising Policy, Cont. E. Adjournment . ANLI 5 6 W^. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineerl�D3 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 4. Consider Park Dedication Requirements/Boulder Estates DATE: April 7, 2016 INTRODUCTION This item is in regard to reviewing and determining the park dedication requirements for the proposed preliminary plat of Boulder Estates. DISCUSSION A copy of the preliminary plat is attached for review. The Developer had the option by City Code of presenting a sketch plan to the City for review but decided against this opportunity since only 3 lots are being proposed. There is an existing park (Terrace Park) to the east of the area being considered for development. A map of the area is also included in the packet. Staff is recommending the park dedication be cash in lieu of land. The developer and/or a representative have been invited to attend the meeting to answer any questions the Commission may have. ACTION REQUIRED The Park and Recreation Commission is requested to review the proposed preliminary plat and provide direction on the park dedication requirements for the proposed Boulder Estates. Respectfully submitted, �� %mil►' / / /�'v.r.�' Todd J. Haas Cc: Boulder Contracting, LLC (copy sent by e -mail) Attachments: Preliminary plat; Map of the area • prY L1FM1G01¢A k 5 , I:OLNIY OF ANlB41 lL T..] LEGEND 8� iRN E N APPROVED NwvNMY wNwN t OSYV N,M OPaIIDaM w L g1ATE) CITY PLANNER awm NMw,Yw1 I I r CITY OF ANDOVER s wNw YrN„wwwN.a.r S � � I I �••. - � q MwYwwMY wM CRAP SCAE ' I i I�I I "'A '°NN °Ow 1O°^'��°A•° b wNY w.s,wN, I I 1 I I- � Yevaar wvme wu .-1 P CHAPMAN'S SIXTH w anww Y„M N,ar, eM[ AUDITION I �.- --...Y �'�'� � f 1 Y t V N OWNER/DEVELOPER w 2M21R LLW1RACalB. 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The provider makes no representation or warranties with respect to the reuse of this data. 133110 (A. 'VW F33 6r01 1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer mb FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 5. Approve Use of 2016 Misc. Funds for Concrete Curb/Timber Rivers Park, Cont. DATE: April 7, 2016 INTRODUCTION The Park and Recreation Commission is requested to approve the use of a portion of 2016 Annual Miscellaneous Funds for concrete curb at Timber Rivers Park as requested by Public Works. DISCUSSION Attached is a drawing of where curbing is needed. The retaining wall at the west end of the parking lot has deteriorated and there has been some erosion occurring with sediment ending up in the storm sewer system, which ultimately could enter the Rum River. With the efforts of the different governmental agencies to control erosion concerns and protecting the river, the City should be making every effort to do their part to repair the erosion issue in which the curb will direct the water to the catch basins reducing the erosion/washout issue. The new curbing will also help deter vehicles from driving in the park. The estimated cost to install the concrete curb and pedestrian ramp is $4,150. If the curbing is to be done it is also recommended to include the ADA pedestrian ramp (estimated at $1,600) to meet access requirements. The work can be added to the annual curb replacement contract that is done each year throughout the City on various streets where curb needs to be replaced. Note: The Park and Recreation Commission is scheduled to meet at the park at 6:15 pm prior to the meeting. If you are unable to make the meeting, please stop by when you are able so you can visually see what the issue is. BUDGETIMPACT With the estimated cost at $4,150 to install the concrete curbing and pedestrian ramp, $1,300 would be funded by the Parks Maintenance Funds (the value of the retaining that was removed) with the remainder of $2,850 to be funded by the 2016 Annual Miscellaneous Fund that is available. ACTION REQUIRED The Park & Recreation Commission is requested to approve the use of 2016 Annual Miscellaneous Funds for concrete curb and for the ADA pedestrian ramp at Timber Rivers Park. Respectfully submitted, Todd J. Haas Attachment: Parking lot plan a' .fyr R• .Y T1�r °'h^� � yT ? t��-i M i t- �-- •-ir'r v rL-- --;.c {, .``�(' fir, *r �"�� -.. �"� �}��•4�*,= y,,�-- �g�� :� N�y��. K!�1 -F�{, Pf "! ��.; 'r*ref�r - ' P kw�r a4 •� �_��s�h fi vxfij{3d 'k Ebyc 4., t r'. ! } { �1. t�.'`•... -� "'` e•^^�1V`fw"1 t 7Y -4a> ' if• : : "N S .i„��-ys-. yt,t'}� tr fF+f:.4F ti, „R•`�`r s'` , r j e " �i' 4,s J 'y"': i • +mil f."fa �w �S&�fC{- � � � ,FK. � �r� i- E�>•�l. -ES^ w, G r Y � ��r� yt.. 4,T' ° . dd��f f T �CrI �rl ,�� < .�+'�l 'j "f�'T1:, ''r y`si i..YN.. {. ;� �`•^y'� 1. "e �k.� k ^`� t� R�t � { °t �� f}`�q`+ ��y �� ` w �z..t}f'`y'�''S •�'A _ , �� '�'�+� -`�i� � y,_ �' � ,�"Vt'� t:•.'!f, 451 p .r i rt .i r'd Y {' �� _ 1R a :O ��iCt -T _gyp �f '+�' r.0 ,��'� '+�i .F - Y�i '�,.r•t oaf's �t+� ��r� ,i ..� 61 e ➢ III, e . .t y t -i a tr _ �3- 4 { Y. _ _ tr{-. �.. zr+tt i i!" —•siF ,' }`+�i �.,:.. `i� y' '�i'h ^ v" IN 7Y�L i CITY OF 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineebtb FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Update of Request to Build a New Shelter at Rose Park DATE: April 7, 2016 INTRODUCTION This item is an update in regards to the request by City staff to build a new shelter at Rose Park. DISCUSSION After further evaluation staff has determined that the shelter at Rose Park should be replaced rather than spending money to re -roof it. Even with the roof repairs the shelter is currently on the 5 -year maintenance plan to be replaced since the corner posts are rusting at the base. To put a new roof on now and then replace the entire shelter within the next 2 -5 years doesn't seem practical. Staff recommends that the shelter be upgraded to match the existing Verizon building on the north end of the park near the water tower. If recommended by the Commission to move forward with the new shelter, the recommendation will be presented to the City Council for their consideration at the April 19, 2016 regular schedule City Council meeting. BUDGET IMPACT The estimated cost to replace the shelter with upgrades is $23,000. This is material costs only as Public Works will be installing the shelter. The Park's Department Operating Funds would be used to replace the existing shelter ($18,000) and lease rental fees from Verizon would fund the upgrades ($5,000). ACTION REQUIRED The Park and Recreation Commission is requested to consider replacing the existing picnic shelter at Rose Park funded by Park's operating funds (approximately $18,000) and lease rental fees (approximately $5,000). Respectfully submitted, Todd J. Haas 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Assistant Finance Director OSUBJECT: 2016 First Quarter Financial Report DATE: April 7, 2016 INTRODUCTION Quarterly review of the Park Improvement Fund. Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of March 31, 2016. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover le ?5�e� �_ Lee Brezinka Attachments: Park Improvement Fund -Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation Capital Projects Levy for Park Improvements Total Funds Available Projected Commitments Rose Park Tower Rental Lions Park irrigation 15 -11 Kelsey Round Lake Park Master Plan Sunshine Park Scoreboards 16 -12 Timber Trails Park Renovation Terrace Park irrigation & water service Annual Miscellaneous Projects CITY OF ANDOVER Park Improvement Fund Project Commitment Listing March 31, 2016 Collected To Date Estimate' 144,950.00 30,675.00 Estimate' - - Estimate - Estimate 15,000.00 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: This is an estimation and may need to be adjusted based on development activity. 3/3112016 2016 Park Improv 1st Qtr.xls Actual $ 404,628.82 404,628.82 Reserved Amount 4,635.00 17,042.02 6,380.67 27, 000.00 283,318.61 35,000.00 15, 000.00 388,376.30 $ 16,252.52 Carryfonvards/ 2016 Budget Adjustments Actual 4,635.00 17,042.02 9,664.67 3,284.00 23,000 4,000.00 200,000 84,000.00 681.39 35,000 15,000 $ 273,000.00 $ 119,341.69 $ 3,965.39 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: This is an estimation and may need to be adjusted based on development activity. 3/3112016 2016 Park Improv 1st Qtr.xls Actual $ 404,628.82 404,628.82 Reserved Amount 4,635.00 17,042.02 6,380.67 27, 000.00 283,318.61 35,000.00 15, 000.00 388,376.30 $ 16,252.52 CITY OF ANDOVER Park Improvement Fund Balance Sheet March 31, 2016 Assets: Current Assets Cash - Reserved $ 329,376.30 Cash - Unreserved 75,252.52 Total Cash 404,628.82 Interest / Tax Receivable 1,052.54 Due From Other Governments - Liabilities and Fund Balance: Liabilities Accounts Payable $ Deferred Revenue 1,052.54 Fund Balance Fund Balance 12 -31 -15 376,632.21 Excess of Revenues Over (Under) Expenditures 27,996.61 3/30/2016 2016 Park Improv 1st Qtr.xls Revenues: CITY OF ANDOVER Park Improvement Fund Revenues March 31, 2016 Property Tax / Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees Country Oaks North Catchers Creek Winslow Woods 2nd Add B & D Estates Subtotal 56910 - Interest Income 1 st Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58105 - Rental Verizon Tower Rental - Rose Park ($927 per month) Subtotal Misc Revenue Budget $ 15,000.00 2,810.00 2,397.00 5,798.00 19,670.00 $ 144,950.00 30,675.00 Subtotal $ 313012016 2016 Park Improv 1st Qtr.xls (1,494.00) (1,494.00) 2,781.00 2,781.00 CITY OF ANDOVER Park Improvement Fund Expenditures March 31, 2016 Expenditures: Budget 61020 - Supplies - Operating Hope Haven - Timber Trails Park Renovation - Lath $ 131.84 Subtotal 131.84 62200 - Rentals Subtotal - 63005 - Professional Services WSB & Associates - Kelsey Round Lake Park 3,284.00 Subtotal 3,284.00 63010 - Contractual Services 273,000.00 Subtotal - 63015 - Publishing ECM & Finance Commerce - Timber Trails Park 549.55 MEN=;. - Miscellaneous Projects 3130/2016 2016 Park Improv 1st Qtr.xls ,ANL156WRJjP 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer�� FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 8. Review Outstanding Items/Maintenance Update DATE: April 7, 2016 Issues list as of 4/4/16 COMPLETED PROJECTS — ON -GOING PROJECTS - • _Update of Park Dedication Improvement Fund Quarterly Report — Item is on the agenda. • _Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism — Next quarterly report will be in May. • Andover Lions Park — The City Council has approved the 2015 funding for replacing the playground equipment be carried over into 2016 along with the installation of the irrigation system. The backstop and sideline fencing will also be done in 2016. The existing monument sign will be relocated further back outside the right of way so a sidewalk can be constructed. The water service and irrigation system will also be done in 2016. Staff has met with the neighborhood representatives to discuss playground equipment options and we are still waiting to hear back from them. It is staff's understanding that the neighborhood has been out and about gathering donations for the playground equipment. • Pine Hills South Park Update — As mention over the past few months the Parks Maintenance Department has indicated that the sand that is currently in the fall zone areas would be replaced with wood chips sometime in 2016. Parks Maintenance Department has been doing some further investigating and the existing playground equipment may need to be replaced due its age and condition of the equipment (paint is peeling and the platforms rubber coating is wearing out). Staff will be meeting with the playground supplier on Wednesday, April 6t' to determine if the entire structure should be replaced or refurbished (replace the existing equipment but possibility keep the posts and rebuild with a new playground structure). If it determined that the playground equipment needs to be replace or can be refurbished, Parks Maintenance Department will be requesting that this replacement or refurbishment be done in 2017. The additional concrete borders will also be installed in 2017. A cable has been installed this spring at the opening to keep vehicles from driving out into the field. Forest Meadows Park — The playground equipment has been delivered. Parks Maintenance Department will be installing the equipment sometime this spring. Timber Trails Park — The bids for the installation of the well was recently opened and it has been recommended by the Park and Recreation Commission to award the low bid. The City has received quotes for the ball field fencing. The low quote was just under $41,000. The other 2 fencing quotes received were both over $54,000. The City Council will be considering the recommendation at their April 5`h meeting to move forward with the amending the budget and approving the bids. The Parks Maintenance Department has removed the fencing and trees and will soon be grading the park. Kelsey Round Lake Park Master Plan — This final draft Master Plan was discussed at the joint meeting with the City Council on January 26th. The City Council has schedule a joint meeting with the Park and Recreation Commission on Thursday, April 14th at 6 pm to walk the proposed location of the trail. The residents that have shown interest in attending have been notified. Plan on meeting at the intersection of 151St Avenue NW and Eldorado Street NW. It is requested the City Council make determination on the final Master Plan within the next few months. City Campus Expansion Master Plan — Now that the Master Plan has been approved by the City Council, the City Administrator and the various departments will start looking at improvements that are a priority and identify them in the 5 year Capital Improvement Plan. Update on Parks Department Website — The City of Andover's website was updated a few months ago. Staff would appreciate it if the Park and Recreation Commission could review the updated website and let staff know what your thoughts are at hqp:/ /www.andovermn.gov /131/Parks- Maintenance -Dept ON -HOLD PROJECTS — None at the time. UPDATE OFANDOVER COMMUNITY CENTER ADVISORYBOARD — Commissioner Butler OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. • Prairie Knoll Park Turf Improvements — Just as a reminder, the west field will shut down for the 2016 season. The field has been already reshaped and reseeded since the weather was pretty decent in early November. The east field has also been worked on. Staff has notified the soccer, lacrosse and football associations about the east field being shut down for a while in the spring and possibly into summer. The Park Commission will need to discuss the use of the fields and the number of games /practices that would be allowed per week to prevent overuse of fields for the upcoming fall season. Staff will provide a recommendation as part of that discussion. • Update of Park Signage Along County Roads /City Streets — The County has indicated that it is possible on larger sized parks (for example Kelsey Round Lake Park or Pine Hills North) but not for neighberhood or smaller type of parks. Staff will prepare a plan over the winter months. Once a plan has been drafted, staff will meet the Anoka County Highway Department for their review and approval. If the sign locations are approved they would be installed sometime in the spring or summer of 2016. • Update of Pedestrian Trails — The 2016 -2020 Capital Improvement Plan for trails has been approved by the City Council. There are some new proposed projects that are being identified. Listed below are some of the pedestrians and bike trail segments that have been identified by the City Council over the next five years: ➢ 2016: 8 foot Bituminous trail along Crosstown Blvd (west side) from Coon Creek Bridge to South Coon Creek Drive. ➢ 2016: 5 foot Concrete sidewalk along Bunker Lake Blvd (south side) from Yukon Street NW to Hidden Creek North Park. ➢ 2017: 8 foot Bituminous trail along Andover Blvd (south side) from Bluebird Street NW to Vale Street NW. ➢ 2018: 8 foot Bituminous Trail and boardwalk along Crosstown Blvd (east side) from Bunker Lake Blvd to 1401h Avenue NW. ➢ 2019: 8 foot Bituminous trail along Crosstown Blvd from 159`h Ave to Prairie Road. ➢ 2019. 10 foot Bituminous trail from Kensington Estates 7a' Addition to Andover Station North. Note: Item is on the workshop portion of the agenda to continue reviewing possible trail locations as part of the 2017 -2021 CIP. Possible locations will need to be recommended to the City Council for their consideration. • Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake — The tree removal has been completed. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass will be constructed near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street in the City of Ham Lake. A new trail on the north side of Bunker Lake Blvd NW will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. An overpass will not be constructed over the railroad tracks due to the cost of the bridge. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if they would like to have a meeting this spring or summer in 2016. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 3/19/16 • Finished tree trimming and stump grinding in Kelsey Round Lake Park. • Completed full trash cycle. • Three employees attended a two day Shade Tree Short Course seminar. • Started playground safety inspections. • Switched over zero turn machines from winter to summer set up. 3/26/16 • Completed playground inspections. Currently putting together a parts order. • Repaired and installed Crooked Lake dock. • Installed tennis and volleyball nets for the season. Installed player's benches at Terrace Park and Hills of Bunker Park ball fields. • Started getting some equipment out of the Slyzuk storage building. • Removed Lions Park sign and landscaping in preparation for the Bunker Lake Blvd project. • Worked with Kameron Kytonen to clean up a wooded area in Oak Bluff Park. • Working on various spring cleaning projects as weather allows. 4/02/16 • Officially opened all athletic fields on March 28`h. • Installing all bases on baseball /softball fields and moving goals to various parks for lacrosse. • Rented a sandblaster to clean graffiti off Sunshine Park building and the handball wall at Hidden Creek East Park. • Staff started work on the Timber Trails reconstruction project. All the fencing and necessary trees have been removed. • Put all snow removal equipment into storage and did a thorough cleaning of the maintenance garage. C I T Y O F ND 0VE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: A. Discuss 2017 -2021 Trail Capital Improvement Plan, Cont. DATE: April 7, 2016 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2017 -2021 Trail Capital Improvement Plan (CIP). DISCUSSION This item was tabled from the last meeting so staff could provide a larger map of the existing trails /sidewalks, proposed trails identified in the 2016 -2020 CIP and the future trails that have been identified in the Transportation Plan. A large wall map will be available at the meeting. The target date for draft CIP is Friday, June 3rd. Please review the information from your last packet as copies are not included with this item. The funding for the 2016 trails /sidewalk improvements will be from the trail funds that have been received from new developments. Funding of improvements for 2017 -2021 CIP have not been identified and will need to be determined by the City Council. Note: The City Council would like for the Park and Recreation Commission to provide input to possible new trail segments that are of higher priority or where uncompleted segments should be extended for the next 5 years. BUDGETIMPACT The funding for trail projects has not been identified for 2017 -2021. Depending on what the Park and Recreation Commission would like to recommend for projects, the City Council will need to determine how they will fund the trail improvements. ACTION REQUIRED The Park and Recreation Commission is requested to begin discussions on the 2017 -2021 Trail Capital Improvement Plan. Respectfully submitted, TJ� . aas N OVE: D 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer DO FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: B. Discuss 2017 -2021 Parks Capital Improvement Plan, Cont. DATE: April 7, 2016 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2017 -2021 Parks Capital Improvement Plan (CIP). DISCUSSION Now that Timber Trails Park reconstruction project is moving forward, the Park Improvement Fund Projected Fund Balance spreadsheet has been updated to reflect those improvement costs. Staff has also increased the proposed budget for Fox Meadows Park to $275,000 (approximately $190,000 is just for a new well). A copy of the draft layout located in the side pocket of the packet, has been prepared by staff based on past discussions with the Park Commission. The soccer /lacrosse /football field at the south end of the park is a large field with the possibility of being split for the younger ages to play games or practice. There is also sufficient room to construct a smaller U10 soccer field on the east side of the park. If there are any other improvements being recommended, the proposed budget may need to be increased for this park. Other improvements that the Commission may want to consider are as follows: Pave parking lot/driveway, relocate the existing fence at south end of the park, and rebuild the existing outdated shelter. As a reminder the target date for draft CIP is June 3rd. Also attached is a projected fund balance sheet that was prepared recently by the Finance Department for your use. The Commission will need to make revisions for 2017 -2020 so that the ending balance for each year has a positive balance of $50,000.00 or more. The only significant improvement that is planned for 2017 is the renovation of Fox Meadows Park. Listed below are the current projects listed for 2017 -2020 and the recommendation of each: 2017 • Small irrigation project - $20,000 (no recommended changes from staff). • Park Hills North/Construction of storage building - $100,000 (to be funded by donations) Note: At this point no association has stepped forward to offer to build a storage building. Staff will contact the associations to see if there is interest to build in 2016. Leaving this on the spreadsheet does not impact the park improvement fund balance. • Fox Meadows Park - $275,000 (it is being recommended to increase the proposed budget of $200,000 that was previously identified in last year's CIP) • Annual Misc. Projects - $15,000 (no recommended changes from staff) Note: Staff is recommending that a basketball court be consider at Nordeen's Park as requested by the neighborhood. The estimate to construct a court is $7,500. 2018 • Small irrigation project - $20,000 (no recommended changes from staff). • City Hall Hockey Campus /Pave rinks and parking lot - $150,000 (with the City Hall Master Plan complete and the hockey rinks being relocated closer to the Community Center at some point in the future, it is recommended to remove this improvement from the spreadsheet). • Annual Misc. Projects - $15,000 (no recommended changes from staff) 2019 • Small irrigation project - $20,000 (no recommended changes from staff). • Langseth Park/Trail improvement - $20,000 (it is recommended to remove this improvement from the spreadsheet). If property owner at some point has a change of heart to allow the trail to be constructed through their property then the City can look at using the park improvement funds at that time. • Annual Misc. Projects - $15,000 (no recommended changes from staff) 2020 • Pine Hills North/Parking lot with curb - $120,000 (the Commission will need to determine if this project will be done in 2020 or beyond or if the project should be removed from 5 year plan). • Wild Iris Park Irrigation Project — $42,500 Irrigation and water service. 2021 • No projects identified as of yet. As mentioned previously in the past there are a number of parks that do not have security lights. Also keep in mind the Public Works Parks Department has expressed concern in the past that some of the parks need to be updated with a paved surface parking lot throughout the parks system. If the Commission is interested in knowing the planned improvements for all the parks, review Section F of the Information Packet (20 10 Existing and Future Park Facilities Chart). BUDGET IMPACT Depending on what the Commission would like to recommend for projects, the Finance Department has indicated to Public Works that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussions on the 2017 -2021 Parks Capital Improvement Plan. Respectfully submitted, ��AtOAO� Todd J. Haas Attachments: Draft 2016 -2020 Park Improvement Fund Projected Fund Balance Sheet; Updated Public Works Parks Department 5 year Replacement Plan for Existing Improvements Projected Sources of Revenue Park Dedication Fee - Residential Units Park Dedication Fee - Residential ($2,899 /unit) Park Dedication Fee - Commercial Donation / Contribution Misc Rev Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments Rose Park - Reconstruction Irrigation Project - Small Kelsey Round Lake Park - Master Plan Fencing Upgrades - Ballfield Safety Initiatives Crooked Lake School Hockey Rink Pine Hills North - Phase II Playground & Enclosures Storage Building (Donations) Parking Lot w/ Curb (30% Park Dedication) Timber Trails Park - Renovation Terrace Park - Irrigation & Water Service Sunshine Park - Scoreboard Wiring & Design Fox Meadows - Reconstruction City Campus Hockey Rinks - Pave rinks & parking lot Langseth Park - Trail Improvement Wild Iris Park - Irrigation & Water Service Annual Miscellaneous Projects Total Commitments Revenues Over(Under)Expenditures CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2015 2016 2017 2018 2019 2020 TOTALS 50 50 25 25 25 $ 147,167 $ 144,950 $ 144,950 $ 72,475 $ 72,475 $ 72,475 $ 654,492 22,977 - - - - - 22,977 4,000 - 100,000 - - - 104,000 21,873 - - - - - 21,873 61,918 15,000 15,000 15,000 15,000 15,000 136,918 257,935 159,950 259,950 87,475 87,475 87,475 940,260 99,354 99,354 20,000 20,000 20,000 20,000 80,000 25,000 25,000 25,849 25,849 9,464 9,464 50,916 50,916 100,000 100,000 120,000 120,000 284,000 284,000 35,000 35,000 4,000 23,000 27,000 275,000 275,000 150,000 150,000 20,000 20,000 42,500 42,500 13,847 15,000 15,000 15,000 15,000 15,000 88,847 248,430 357,000 410,000 185,000 55,000 177,500 1,432,930 9,505 (197,050) (150,050) (97,525) 32,475 (90,025) Fund Balance as of December 31, 2014 334,566 Fund Balance Brought Forward 344,071 147,021 (3,029) (100,554) (68,079) Ending Fund Balance `* $ 344,071 $ 147,021 $ (3,029) $ (100,554) $ (68,079) $ (158,104) 'Target - $50,000 to create a contingency for any project overages. CITY OF ANDOVER PARK ITEMIZED REPLACEMENT LIST Parks Replacement List (3) 3/31/2016 2016 PROJECTS Projected Year Year Estimated Priority Park Name Replacement Item Installed Replaced Cost Comments /Justification City Hall Complex Rinks Replace Fence 2011 2016 $ 3,000 damaged Hills of Bunker Replace Fence - final 1988 2016 $ - 5,200 worn out Terrace Park Replace Fence - final 1993 2016 $ 5,200 worn out Crooked Lake Hockey Rink Warming House New Roof /Siding/ Soffits 1985 2016 $ 5,800 very worn out Forest Meadows Playground Structure /Fall Zone (removed 2001) 1987 2016 $ 30,000 replace from previous removal Pine Hills South Fall Zones for Swing /Playground Wood Fiber 79 & 2000 2016 $ 16,000 wood fiber is better than sand Rose Replace Medium Shelter 1987 2016 $ 18,000 roof leaks, rusty uprights Timber Trails Wire Fencing for Dugouts /aglime,Class 5, etc. 2008 2016 $ 21,100 will be torn out TOTAL $ 104,300 2017 -2021 PROJECTS 1 Chesterton Commons Replace Structure /Fall Zones 2000 2018 $ 35,000 outdated /worn structure 1 Hawkridge Replace Medium Shelter & Concrete Pad 1988 2017 $ 30,000 bad roof, rust on uprights 1 Northwoods East Regrade Outfield 1978 2017 $ 10,000 uneven play field 1 Pine Hills South Replace Structure /Fall Zones 2000 2017 $ 35,000 outdated /worn structure 1 Shadowbrook East Replace Structure /Fall Zones 2002 2019 $ 35,000 outdated /worn structure 2 Hidden Creek North Wire Fencing Replacement Backstop 88 & 91 2018 $ 3,700 getting worn out again 2 Northwoods West Tennis Courts Resurface & Paint (Pickleball) 79, 96, 07 2017 $ 4,600 resurface /paint as needed 2 Sunshine Park Benches Rebuild Aluminum 2000 ongoing $ 2,025 change out lumber 3 City Hall Field #7 Wire Fencing Replacement Ball Field 1985 2019 $ 3,200 this site may change 3 City Hall Field #7 Four Section Backstop Fencing Wire 1984 2017 $ 1,564 worn & pushed inward 3 City Hall Purple Park Replace Medium Shelter & Concrete Pad 1984 2021 $ 30,000 getting worn & tree root issues 3 Fox Meadows Replace Medium Shelter & Concrete Pad 1991 2020 $ 30,000 bad roof, rust on uprights 3 Fox Meadows Grade & Seed Field 1991 2020 $ 12,500 reshape rough field /layout 3 Green Acres Basketball Court - Enlarge & Redo 1978 2020 $ 5,000 cracked and lost its shape 3 Hawkridge Replace Play Structure 2004 2020 $ 35,000 replace /add large structure 3 Hidden Creek East Soccer Goals Jr. Set 2000 2018 $ 1,025 worn and bent goals 3 Hidden Creek East Grade & Seed Field 1992 2018 $ 2,500 rough and uneven field 3 Kelsey Round Lake Park Lumber on Adjustable Bridge 93 & 07 2021 $ 12,500 entire walkway needs adjusted 3 Prairie Knoll Class V Parking Lot Medium (North, added) 2005 2017 $ 4,000 need to top off for drainage 3 Prairie Knoll Warming House New Trim 2005 ongoing $ 2,100 hockey puck damage 3 Shady Knoll Basketball Court - Resurface and Paint 2005 2019 $ 2,800 cracked and lost its shape 3 Strootman Replace Medium Shelter & Concrete Pad 1987 2018 $ 18,000 roof leaks, rusty uprights 3 Sunshine Park Fall Zones for Small Play Structure 2000 2021 $ 4,500 upgrade fall zones 3 Sunshine Park Concrete Edges on Volleyball Court 2000 2018 $ 4,000 rotted timbers 3 Tot Lot (138th Ave) Wire Replacement Fencing along Trail Access 1985 2021 $ 4,500 site may change 3 Tot Lot (138th Ave) Playground Fall Zones and Wood Fiber 1985 2021 $ 14,000 site may change 3 Tot Lot (138th Ave) Access Trail Need Overlay 1985 2021 $ 12,500 site may change TOTALS 2017 -2021 $ 355,014 Parks Replacement List (3) 3/31/2016 c « '�^{ �* a ix 4 ?- a £ �:'� .s ,� °. �_ g �z � , z 'i¢+ �t� •. r, s"'•, �j {j e fl92 vy S � F4� { (•� y�` 3 dk ilTi�,kyV � � 'a4 � � fi,A� ® ,�Y � `� ��* \��"�t/��1 is ', �. ZK xiii3U z `,f i t 4,°#,e Y� \.� �•`i "tS a B LSJ .'�. ism` + 8b a✓ :: • ./ C 9 ,ee� V -MAW 4 3� M 'z' �. t m414A� S iM°, era '+ r'Yri y 1�. a�••.4 Y l + � � � i t4 `�,• � � ¢ ,, xm .ra ,m ii ., � � �- Fi � ,' � � � t �N'tr< SA AAA iif l'3 r q r'� '°` �? € mot, '� c 44 f4 Ili 4 'IN , �P A s" Sx. A . o-i t' { { { ~a(y x ti=d uo S`"ef aeb" i �:Z a{fl i r a so 11111, t 3 e, is s y` ,, '. IN i p r J f A '' "s .. r "� s p 11 V r ff xt x � .ga a , 01 c a ..-t ..,, .. a a -4_ 5fz. 1 -�` ? j its asap e e -f^we } �( {� AW8 g € y .y .a /aa dr?sr., / pp//�� p out L t b L UYt } iLb' S' 1 .j o +, r o s< m , a b xq ex £ 4a" Y� �� 3, s 88 i'ij�� ^'n'"'•j' 1 x`^:ra:�,. ss_s+t., `'1 v5n Y'.` ` E` x ° �m a+"�- z -ram±. . �. y4 Yc » .��yy- 1 ,�X'x ar ..1 k�""" -.,'� `r a- .`#£`a �' F.e�.: y..r.. "x vmw 'F'J , ?. t ♦ .'« ia., '� a ""%. "`"`°^v , ..a'� 9 ". y';,� t' (r \ } fJl •,� ` / `gyp'` -.... - 1 tJI 1 If J f p$ji� v!�f xl / —888 10 T e 3a 't( } '"-''� 1 •#$ . gcr€ mss' g ,.�, �' •� �r f .4. i ! r a a r U17 a / z ty. r e nil t $Ha tr«�.� ..rte'"" -°' v ... s....,.;,.'?" "'; .` 3.L x :. - iS'7 -j'^r• 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: C. Review 2016 Existing and Future Park Facilities Chart/Park Zone A, Cont. DATE: April 7, 2016 INTRODUCTION The Park and Recreation Commission is requested to continue reviewing 2016 Existing and Future Park Facilities Chart for Zone A. DISCUSSION A copy of the most current 2016 Existing and Future Park Facilities Chart is located in the side pocket of the packet. This spreadsheet only identifies parks that are located in Zone A of the City Parks Map. Since the last meeting Parks Maintenance Department has updated the left column of the spreadsheet (Existing) so the Commission has an idea of what currently exists in each park. This column also includes all improvements that are anticipated in 2016. The middle columns of the spreadsheet (Future Facilities) are items that will be used to determine Park Dedication Fee including items that were discussed last year suggested by the Park and Recreation Commission. The right column of the spreadsheet (Replacement Items) has been updated since the last meeting and identifies items that are being recommended to be replaced over the next 5 years by the Parks Maintenance Department in Zone A only (the other Zones will be reviewed over the next few months). If no changes are recommended in Zone A, the Parks Maintenance Department will begin preparing information for Zone B of the City Parks Map. ACTION REQUIRED The Park and Recreation Commission is requested to continue reviewing 2016 Existing and Future Park Facilities Chart. Respectfully submitted, Todd J. Haas Attachments: Updated 2016 Existing and Future Park Facilities Chart (located in side pocket of the packet) City of AND OVER 2016 Existing and Future Park Facilities Chart Page 1 of 28 QTY. DESCRIPTION (EXISTING) UNIT PRICE TOTAL PRICE FUTURE FACILITIES TOTAL PRICE REPLACEMENT ITEMS ESTIMATED COSTS 1 1 Duck House 40.00 $ 40.00 Sustainable Landscaping & Trees $ 1,000.00 _ -- Park Name Sign 250.00 $ 250.00 FUTURE EQUIPMENT TOTAL $ 1,000.00 CEDAR CREST EQUIPMENT TOTAL $ 290.00 No Current Facilities None Anticipated sell property 2 ; NO Motorzed Vehicles" Sign 28.00 $ 56.00 Landscaping $ 2,500.00 Replace Medium Shelter and Concrete Pad (2o2o) $ 30,000.00 1 (Class -V Parking Lot ! 5,000.00 $ 5,000.00 _ Security Light $ 5T570,OOO.00 00000 $ 00 Grade and Re -seed Field (2020) _ $ 12,500.00 1 Park Name Sign w /Landscaping 550.00 $ 550.00 ADA Access Trail (500'x $50.00 1 !Security Light 400.00 $ 400.00 Irrigation System and Meter $ 00 $ 00 1 Shelter - Medium with concrete pad 4,279.00 1,000.00 $ 4,279.00 Pave Parking Lot (45 Stalls) 1 Sliding Hill $ 1,000.00 Bleachers w/ concrete Pad _ Field Lights $ .00 20 6 Bluebird House 15.00 $ 300.00 $ .00 Private Property / No Trespassing Signs 25.00 $ _ 150.00 $ 25.00 _ Irrigation Well with Pump and Controls ! $ 00 1 Adopt -A -Park Sign 25.00 Medium Shelter Upgrades $ .00 2 Trash Can 155.00 155.00 $ 310.00 $ 155.00 ! _ FUTURE EQUIPMENT TOTAL $ 00 _ 1 Recycle Bin j 1 2 Sign - Tobacco Fre e Zone CB2 Frames 24.00 $ 24.00 !, 220.00 $ 440.00 1 950'x 10' Chain Link Fence - 2006 17,563.00 $ 17,563.00 1 4.5" Gooseneck Basketball System 600.00 $ 600.00 $ 1,900.00 1 270'x 4' concrete sidewalk 1,900.00 1 1 GameTime Clifford Saddlemate GameTime 4 Place Single Post Swingset 800.00 $ 800.00 1,200.00 $ 1,200.00 1 185 yds Engineered Wood Fiber 2,800.00 $ 2,800.00 1 Horse Spring Ride 700.00 26,368.76 $ 700.00 $ - 26,368.76 1 GameTime Play Structure -2006 1 50x50 Asphalt Basketball Court 10' Concrete Base Picnic Table 7,500.00 180.00 $ 7,500.00 1 $ 180.00 ! Warmin House /Restrooms & Storage /Mtg Room $ 250,000.00 -- FOX MEADOWS EQUIPMENT TOTAL $ 72,300.76 - "No Motorized Vehicles" Sign "No Horseback Riding" Sign 28.00 25.00 $ 28.00 j Replace Medium Shelter and Concrete Pad (2017) $ 30,000.00 1 1 $ 25.00 Additional Irrigation System Improvements $ 5,000.00 Replace Play Structure w /Larger One (2020) $ 35_,000.00 1 Adopt -A -Park Sign 75.00 $ 75.00,' Pave Hockey Rink for Summer Roller Blading $ 30,000.00 1 Class -V Parking Lot (large) - 2010 10,000.00 $ 10,000.00 $ 108.00 _ _ Security Light (2) ** _ _ $ 10,000,00 1 Grill 108.00 Septic System Pave Parking Lot w/ C & G (60 -90 Stalls) $ 7,500.00 2 1 Hockey Goal Hockey Rink with Lights - 2010 250.00 $ 500.00 $ 135,000.00 43,358.42 $ 43,358.42 Landscaping - Trees $ 1,000.00 1 ! -- 1 Park Bench C 1 Style 170.00 $ 170.00 1/2 Basketball Court $ 7,500.00 1 Park Name Sign (old style) 250.00 $ 250.00 $ 550.00 Bleachers w/ Pads (1 Soccer fields) $ 7,500.00 1 iPark Name Sign w/Landscaping 550.00 Land Purchase - 7.16 acres (rural - $6,500 1acre)_ _ Large Shelter (20 x 40) w /Concrete Pad $ 46,540.00 1 Picnic Table - 3 section concrete Picnic Table - child 900.0() $ 900.00 $ 45,000.00 1 150.00 $ - 150.00 Medium Shelter Upgrades $ 5,000.00 2 Security Light 450.00 $ 4 Picnic Tables $ 3,600.00 2 Set of Soccer Goals - Regulation Size 1,500.00 4,279.00 3900.00 $ ,000.00 $ 4,279.00 FUTURE EQUIPMENT TOTAL $ 553,640.00 1 Shelter - Medium with concrete pad 1 Security Light near medium shelter Soccer Complex w /Irrigation - 2010 700.00 249,356.44 $ 700.00 1 1 $ 249,356.44 4 Trash Cans 155.00 1 $ 620.00 F:\Home\BarbW\Parksinv\Parklnventory-2016.xls City of AND OVER 2016 Existing and Future Park Facilities Chart Page 2 of 28 QTY. DESCRIPTION (EXISTING) UNIT PRICE TOTAL PRICE FUTURE FACILITIES TOTAL PRICE REPLACEMENT ITEMS ESTIMATED COSTS 1 Trail Through Park - 2010 9,875.00 $ 9,575.00 1 Ride - car spring 800.00 $ 600.00 1 Ride - motorcycle spring 700.00 $ 700.00 - - 1 Ride - horse spring 700.00 $ 700.00 1 Concrete pad for portable toilet 8 trash can 250.00 $ 250.00 - _ 11 Bluebird houses 20.00 $ 220.00 1 Gametime Playground Equipment -2004 _ _ Sign - Tobacco Free Zone 13,384.69 $ 13,384.69 1 24.00 $ 24.00 2 jStairs for Warming House 500.00 $ 1,000.00 1 Swing Set - Four Place 1,700.00 $ 1,700.00 6 Junior Soccer Goals 900.00 $ 5,400.00 2 Bleachers -3 Row 16' Aluminum Players Benches 1,400.00 $ 2,800.00 6 550.00 $ 3,300.00 10 Benches for Warming House 100.00 $ 1,000.00 1 Border Magic Edging w /Fiber Chip Fall Zone - 2004 5,000.00 1,800.00 $ 5,000.00 _ - -- j __ - -- L 1 Concrete Edge w /Fiber Chi Fall Zone j $ 1,800.00 1 Field Development Recognition Sign Warming House Furnishings - 700.00 $ 700.00 1 Fire Extinguisher Rules Sign 35.00 $ 35.00 I 1 50.00 50.00 $ 50.00 1 Hours Sign _ $ 50.00 1 Clock Flooring 10.00 $ 10.00 1 400.00 $ 400.00 $ __ 1,500.00 1 Electrical Hook Up for warming house Power cord for warming house 1,500.00 1 150.00$ 150.00 - 1 1st Aid Kit $ -- _- HAWKRIDGE EQUIPMENT TOTAL 170.0_0 $ 365,618.55 $ 1,000.00 000.00 800.00 IS 1 Park Bench CB2 Style $ 170.00 Landscaping around Park Sign 1 1 Park Name Sign w /Landscaping Security Light 50.0 50 $ 550.00 Medium Shelter w /Concrete Pad 300.00 $ 300.00 -2 Picnic Tables w /Concrete 1--Trash _ Can _ 155.00 $ 155.00 1/2 Basketball Court 500.00 1 Asphalt Path Wire Cyclone Fence - 147' 2,917.35 $ 2,917.35 FUTURE EQUIPMENT TOTAL F$jj40,300.00 1 750.00 $ 750.00 1 1 GameTime Play Structure - 2014 21,848.00 _ _ $ 21,848.00 Concrete Pad with Picnic Table 8' 600.00 5,000.00 $ 600.00 1 Concrete Edging w/Wood Fiber Chip Fall Zones - 2014 $ 5,000.00 1 1 :Swing Set - Four Place jLANGSETH EQUIPMENT TOTAL 1,700.00 $ 1,700.00 $ 33,990.35 3 Trash Cans 155.00 $ 465.00 _ Landscaping $ 2,500.00 1 Sign - Tobacco Free Zone _ _ 260'x 8' Chain Link Fence - 2006 24.00 $ 24.00 Security Light $ 5,000.00 $ 25,000.00 1 4,956.00 _$ 4,956.00 $ 6,600.00 New Outfield fence (8') and Mow Strips (1 Field) 1 1 _ 20'x 16' Chain Link Backstop Sections - 2006 - 6,600.00 ! Playground Equipment-(2-12 yr. olds) $ 50,000.00 Bleacher /Dugout pads - 2006 7,948.70 4,693.41 $ 7,948.70 Paved Parking Lot _ $ 67,500.00 $ - 17,500.00 1 _ InteriorTmil $ 4,893.41 _ Irrigation System and Meter 1 Ball Field - 2006 27,674.57 $ 27,874.57 Irrigation Well with Pump and Controls _ Medium Shelter w /Concrete Pad $ 190,000.00 1 Class V Parking Lot - 2006 11,644.02 1 $ _ 11,644.02 1 $ 720.00 $ 30,000.00 1 1 Park Name Sign w /Landscaping Bases - 2 720.00 FUTURE EQUIPMENT TOTAL $ 387,500.00 180.00 125.001$ $ 180.00 1 Double 1st Base 125.00 1 Home Plate 60.00 1 $ 60.00 F:\Home\BarbW\Parkslnv\Parklnventory-2016.xls City of AND OVER 2016 Existing and Future Park Facilities Chart Page 3 of 28 QTY. DESCRIPTION (EXISTING) UNIT PRICE TOTAL PRICE FUTURE FACILITIES TOTAL PRICE REPLACEMENT ITEMS ! ESTIMATED COSTS 1 Pitchers Rubber 45.00 $ 45.00 I 1 Bollard Metal 180.00 $ 180.00 3 Bluebird Houses 20.00 $ 60.00 2 Players Benches Aluminum 300.00 $ 500.00 2 Bat Racks /Holders 45.00 $ 90.00 1 Concrete Sidewalk 30' 250.00 $ 250.00 1 Recycle Bin 1,550.00 $ 1,550.00 _ 1 Bleacher 3 1Seat Samll 1,4_0.0_.00 $ 1,400.00 - LUNDS NORTH EQUIPMENT TOTAL 1 $ 69,465.70 Benches/ Signage 1 Message Board 3 sided) 600.00 $ 800.00 $ 1,500.00 $ 250.00 1 Rules Sign 100.00 $ 100.00 Picnictable 2 No Motorized Vehicle Signs 28.00 $ 56.00 FUTURE EQUIPMENT_ TOTAL $ 1,750.00 1 Property Border Signs 30.00 $ 30.00 20 Bluebird Houses 20.00 $ 400.00 MARTIN'S MEADOWS EQUIPMENT TOTAL $ 11186.00 $ 1,000.00 1 1 X430' Infield Fence with Dugouts - 1999 3,718.00 $ 3,718.00 Landscaping 450' Outfield Fence with Foul Poles w /Mow Strip - 1999 10,125.00 $ 10,125.00 112- Basketball -CeuR $ 1 Aglime 4,000.00 $ 4,000.00 Pave Parking Lot (45 Stall) $ 67,500.00 $ 37,500.00 1 Ball Field Base Box - Large 3,000.00 325.00 $ 3,000.00 ADA Access Trail (750'x $50.00 p /I /ft) 1 $ 325.00 Medium Shelter w /Concrete Pad 1 Concrete Picnic Table $ 30,000.00 1 Class -V Parking Lot - Medium 4,000.00 $ 4,000.00 $ 1,800.00 1 Home Plate 60.00 $ 6000 FUTURE EQUIPMENT TOTAL 1 $ 137,800.00 2 Park Bench 170.00 $ 340.00 1 Park Name Sign w /Landscaping 550.00 200.00 $ 550.00 $ 200.00 1 Picnic Table w /concrete pad 1 1 Pitching Rubber Sandbox with Concrete Sidewalk 45.00 $ 45.00 3,000.00 $ 3,000.00 1 Sandbox Enclosure Around Swing Set wlrimbers 950.00 $ 950.00 1 Set of Three Bases _ _ _200.00 1,604.33 $ 200.00 $ 1,604.33 1 Swing Set - Four Place 1 Security Light 900.00 $ 900.00 1 880' Yellow Protective Fence Rail Cover 528.00 $ 528.00 1 Aluminum Bleachers w /Concrete Pad 1,700.00 $ 1,700.00 1 y Structure - Toddler 3 - 2000 ( $ 19,800.00 1 Pla Structure -Mountain Trail - 2000 19,800.00 1 1 Motorcycle Spring Ride Duck Spring Ride 425.00 $ 425.00 425.00 $ 425.00 4 !Trash Cans 155.00 $ 620.00 3 Recycle Bins 155.00 $ 465.00 $ 50.00 2 1 Foul Pole Flags 25.00 1 Sign - Tobacco Free Sign 24.00 $ 24.00 _ 1 Sign - Adopt -A -Park 25.00 $ 25.00 - _ - - 1 4' Cyclone Fence - 100' black vinyl coated 3,400.00 $ 3,400.00 2 16' Players Benches Aluminum 550.00 5,000.00 $ 1,100.00 $ 5,000.00 1 Irrigation System on Field - 2013 1 Grass Infield !Concrete Mow Strips and Dugout Pads 3,500.00 $ 3,500.00 1 2,800.00 $ 2,800.00 1 Concrete Pad for Toilet 150.00 $ 150.00 IPINE HILLS SOUTH EQUIPMENT TOTAL $ 77,229.33 F: \Home \Barb=Parks Inv\Parklnventory- 2016.xls City of AND OVER 2016 Existing and Future Park Facilities Chart Page 4 of 28 QTY. DESCRIPTION (EXISTING) UNIT PRICE TOTAL PRICE FUTURE FACILITIES TOTAL PRICE REPLACEMENT ITEMS ESTIMATED COSTS 1 Duck Houses 25.00 $ 25.00_ Landscaping $ --- _ 1,000.00 1 Parking Lot - Paved - 1999 _ 7,105.00 $ 7,105.00 Bleachers w/ concrete Pad $ 7,500.00 2 Trash Cans 155.0_0 $ 310.00 Curb around Parking Lot (400'x $15.00 plllf) $ 6,000.00 2 Medium Shelter with Concrete Pad 3,200.00 $ 6,400.00 _ Irrigation System and Meter $ 17,500.00 - 2 Grills _ _ 125.00 $ 250.00 Irrigation Well with Pump and Controls $ 190,000.00 4 - Picnic Tables Concrete 2 Section 250.00 $ 1,000.00 - _ $ 1 Soccer Field 2,000.00 $ 2,000.00 $ 1,600.00 Ol.�..n m.,nil Cn,.: n...en� /7 C �� olds) _ FUTURE EQUIPMENT TOTAL _ $ 1 Soccer /Football Goals - one set 1,600.00_ $ 222,000.00 1 Concrete Sidewalk 450.00 _ $ 450.00 $ 800.00 2 8" Concrete Pads to River Steel Bollard 400.00 1 250.00 $ 250.00 1 180' Five foot Cyclone Fence _ Walking Path - Asphalt Expanded 2002 1,440.00 $ 1,440.00 i 1 26,394.46 I $ 26,394.46 $ 900.00 1 Park Name Sign w /Landscaping 900.00 1 _ Monument Bench w /concrete edging _ '.Concrete Edging Landscaping-trees _ 700.00 $ 700.00 1 1,300.00 $ _ 1,300.00 1 iBat House Fishing Pier - ravel 50.00 $ 50.00 - 1 3,800.00 $ 3,800.00 - 1 ',Sign - Tobacco Free Zone Sign - Handicap Parking Retaining Wall - Shelter 24.00 $ 24.00 1 25.00 800.00 $ 25.00 1 1 $ 800.00 $ 24.00 $ 75.00 $ 500.00 iSign - Red Diamond 24.00 1 1 No Tresspassing w /Pole Sign 75.00 - ' - 1 Lacrosse Goal Set 500.00 40' Split Rail Fence _ _ _ 210.00 Sandbox w /Digger and Retaining Wall j 1,500.00 1 $ 210.00 1 1 1$ 1,500.00 Swing Set - 6 place (4 poles) 2,400.00 Playground Retaining Wall 1,800.00 '$ 2,400.00 1 $ 1,800.00 - 1 Concrete Edge w /Chip Fall Zone -2015 5,000.00 Tether Ball Pole 250.00 $ 5,000.00 1 $ 250.00 $ 7,29100 1 1 110' Concrete Canoe Landing - 2015 7,293.00 Timber Rivers Park and Canoe Landing Sign 100.00 $ 100.00 $ 60.00 - 2 No Unauthorized Vehicle Sign 30.00 - 3 Bluebird House 20.00. Burke Play Structure - 2015 36,972.00 _ $ 60.00 - - - 1 $ 36,972.00 $ 60.00 $ 111,927.46 2 No Motorized Vehicles Sign 30.00 _ TIMBER RIVERS EQUIPMENT TOTAL ; $ 1,000.00 $ 5,00.0.00 ' _ 2 1 Bluebird House 20.00 Home Plate 60.00 ! $ 40.00 IN KAM Landscaping - Trees I 1 $ 60.00 _ ;Security Light Park Bench _ Pitching Rubber 170.00 $ 170.00 $ $ 69,000.00 $ 1 45.00 _ $ 45.00 Pave Parking Lot -46 Stails 1 Powerscape - Medium - 2011 Set of Three Bases (Trash Cans _ 20,711.00 $ 20,711.00 1 200.00 155.00 $ 200.00 $ _ - - -- 3 1 $ 465.00 _ _ Medium Shelterw /Concrete Pad $ 30,000.00 j Park Name Sign w /Landscaping _ _ ;Sign - on C 58 900.00 $ 900.00 Bleachers (2) j $ 6,000.00 2 25.00 _ $ 50.00 -- 1 Security Light 1,200.00 $ - -- _ 1 1 Duck Spring Riders 700.00 $ 700.00 , FUTURE EQUIPMENT TOTAL $ 111,000.00! Frog Spring Ride 900.00 Is 900.00 1 $ 800.00 - 1 Motorcycle Spring Ride 800.00 F:\Home\BarbW\Parksinv\Parklnventory-2016.xls City of AND OVER 2016 Existing and Future Park Facilities Chart QTY. _ DESCRIPTION (EXISTING) UNIT PRICE TOTAL PRICE FUTURE FACILITIES TOTAL PRICE 1 Concrete Edging /Sidewalk 2,000.00 $ 2,000.00 1 Playground Surface w /Fiber Chips Fall Zone _ 3,000.00 130.00 $ 3,000.00 $ 1130.60 1 _ Concrete Pad 6'x 10' 1 Asphalt Trail - $ - 1 _ _ Swing Set - 4 Place 3 Poles 1,700.00 155.00 $ 1,700.00 1 Recycle Bin $ 155.00 1 Well Construction- 2016 $ 181,655.00 1 Power to Well 2,500.00 $ 2,5_00.00 1 Irrigations stem -2016 17,600.00 $ 17,600.00 1 _ Paving Driveway/ Frail - 2016 12,000.00 $ 12,000.00 1 Fencing /Concrete Work - 2016 41,000.00 _ $ 41,000.00 - 2 Ball Field Benches Soccer Benches 500.00 $ 1,000.00 2 550.00 $ 1,100.00 _ 1 Pedestrian Ramp /Sidewalk Material 1,500.00 $ 1,500.00 1 Aglime Material - 2016 9,200.00 $ _ 9,200.00 $ 725.00 1 Infield Sod 725.00 1 Athletic Bluegrass Seed !,Class 5 -2016 1,800.00 $ 1,800.00 1 7,000.00 $ 7,000.00 :TIMBER TRAILS EQUIPMENT TOTAL Class -V Parking Lot -Small ' $ 310,398.00 _ I $ 62,000.00 1 4,000.00 I $ 4,001.00 1 Mobilization Removals/clearing & grubbing 6 Bench CB2 Style 220.00 $ 1_,320.00 $ 250.00.E $ 10,000.00 1 Park Name Sign - No Landscaping _ Swing Set - Four Place 3 Pole 250.00 Grading /earthwork & erosion control $ 50,000.00 $ 32,500.00 1 1,604.33 $ 1,604.33 _ _ Stormwater management improvements 1 Play Structure - Burke - 2015 ! 19,800.00 $ 19,800.00 Add secondary entrance /exit from Tulip St (gravel) _ $ 8,250.00 4 Trash Cans 155.00 155.00 $ 620.00 Paved trails 10' wide $ 323,000.00 $ 143,750.00 4 Recycle Bins $ 620.00 _ Wooden boardwalk 6' wide 1 _ _ Sign - Adopt -A -Park _ j330' 6' Black Cyclone Fence w/Mow Strip 25.00 $ 25.00 Pedestrian bridges $ 60,000.00 1 $ 100,000.00 1 3,400.00 $ _ 3,400.00 $ 1,550.00 Lar a community play area 1 '300' Split Rail Fence _ 1,550.00 Gazebo with concrete slab & 4 picnic tables $ 85,000.00 3 'Soccer Fields w /Irrigation &Lighting _ - $ - Misc Site Amenities $ 32,000.00 1 Parking Lot Lights - $ - Potable well $ 10,000.00 2 Class V Parking Lots Large Set Soccer /Football Goals - $ - _ Septic & vault $ 105,000.00 $ 450,000.00 1 2,800.00 $ _ 2,800.00 1 _ _ Multi ur ose building - 2 Sets Full Size Soccer Goals 1,500.00 $ 3,000.00 Storage shed $ 95,000.00 3 Field Name Signs _ _ 100.00 5,000.00 $_ 300.00 Overlook @ pond /wetland demonstration area $ 25,000.00 $ 16,250.00 1 Concrete Border w /Fiber Fall Zones - 2015 $ 5,000.00 _ Prairie grass demonstration area 8 _ Handicap Parking Signs _ _ Bluebird Houses 25.00 $ 200.00 Expanded irrigation of common_ spaces _ $ 50,000.00 $ 14,500.00 20 20.00 $ _ _ 400.00 $ 59,645.00 Games court 1 Lighting - 2013 59,645.00 _ _ Sand volleyball court _ _ $ 5,500.00 1 _ Irrigation -2013 188,129.00 842,142.00 $ 188,129.00 Disc Golf $ 5,000.00 $ 35,000.00 1 Ball Fields - 2013 $ 842,142.00 Landscape improvements 1 4Fencing /Concrete Pads - 2015 16,33200 $ 16,337.00 Turf Seed Fiber Blanket $ 33,250.00 1 Playground - 2015 26,983.00 $ 26,983.00 $ 135,000.00 PINE HILLS NORTH EQUIPMENT TOTAL $ 1,178,125.33 Electrical expansion & trail lighting $ 160,000.00 _ _ FUTURE EQUIPMENT TOTAL $ 2,046,000.00 $ 500.00 No Current Facilities Park ID Signs (2) No Current Facilities Park ID Signs $ 250.00 \Home \BarbW\Parks Inv \Parklnventory- 2016.xis REPLACEMENT ITEMS Page 5 of 28 r C I T Y 0 F — 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City EngineerI3 FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: D. Discuss Park Advertising Policy, Cont. DATE: April 7, 2016 INTRODUCTION Chairman Stenzel has requested that this item be placed on the workshop agenda for discussion. DISCUSSION This item was tabled from the last meeting. Attached is a copy of the most current advertising policy. Parks or facilities where advertising is allowed are at Sunshine Park, Eveland Fields /Andover High School Fields, Andover Station North Ball Field Facility, Hawkridge Park and Pine Hills North. ACTION REQUIRED As determined by the Park and Recreation Commission. Respectfully submitted, ��4A'l'— Todd J. Haas Attachment: Park Advertising Policy; Copy of the Agreement P 0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV City of Andover Park Advertising Policy It is the policy of the City of Andover not to allow advertising in City parks except as follows: 1. Advertising signs shall only be allowed on the outfield fences of baseball and softball fields at Hawkridge Park, Pine Hills North, Sunshine Park, Eveland/Andover High School Fields, and Andover Station North. 2. Ball Field and Scoreboard Advertising Signs: Ball field advertising and scoreboard advertising signs shall be permitted in all districts subject to the provisions of this chapter and with the following conditions: a) Ball field advertising signs shall not be visible from adjacent residential properties when viewed at ground level. b) Scoreboard advertising signs shall be placed in such a way so as to minimize to the greatest possible extent the exposure to adjacent residential properties. c) Ball field scoreboard advertising signs shall not be illuminated when not in use for ball games. 3. Only the City or a party or parties who have a valid lease agreement with the City shall place signs in the approved parks. 4. Signs shall be no larger in size of 5' high by 10' wide. 5. The signs shall be designed so as not to inhibit the ability of players to see the ball in play. 6. Signs shall not be placed prior to April I" and shall be removed by November I" each year. 7. Signs relating to politics, tobacco, alcohol, gambling, and adult oriented uses are prohibited, as are signs containing offensive or obscene language. 8. The content of all signs shall be subject to approval by the City of Andover before installation. 9. Signs shall be installed and removed by the City of Andover. Off - season storage of signs shall be the responsibility of the lessee(s). Approved by the Andover City Council- May 2, 2006 0 E 10. Signs shall be kept in good repair, in conformance with City Code section 12 -16- 7-.. The lessee(s) shall be responsible for the maintenance, repair, and replacement of damaged, vandalized, or dilapidated signs. 11. All signs shall comply with the Andover City Code. 12. Proceeds from the program shall be used to improve local park facilities utilized by local sporting associations. Revised by City Council 11/17/09 2/16/16 Approved by the Andover City Council- May 2, 2006 0 AN AGREEMENT BETWEEN THE CITY OF ANDOVER (LESSOR) AND THE (LESSE), GOVERNING THE USE OF CITY PARK FACILITIES FOR THE SALE OF ADVERTISING SPACE 1. The lessees may place advertising signs on the outfield walls of baseball and softball fields at Sunshine Park, Eveland Fields, and Andover Station North Ball Field Facility. 2. The City shall receive 10% of the proceeds from each advertising sign per year. Full payment shall be made by October l sc of each year. 3. All signs shall conform to the City of Andover Park Advertising Policy. 4. All signs shall be maintained during the season and stored during the off - season by the lessee. 5. Any damage to the park property caused by the sign program shall be paid for by the lessee. 6. Sponsorship, promotion, and administration of the advertising sign program shall be the sole responsibility of the lessee. 7. The lease agreement shall expire on , 2016, and is renewable upon agreement by both parties for two -year periods. By (Lesse) By City of Andover (Planning Department) By City of Andover (Public Works Department)