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HomeMy WebLinkAboutCC - March 15, 20161685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, March 15, 2016 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Special Presentation — Andover Football Association Agenda Approval 1. Approval of Minutes (2/23/16 Workshop; 3/2/16 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Resolution Authorizing the Sale of Property — 2604 138`h Avenue NW - Planning 4. Approve Resolution Authorizing City Administrator to Execute Closing Documents — Planning 5. Annual Review/Seasonal Crreenhouse/Mickman Brothers, Inc/2218 Bunker Lake Blvd. NW —Planning 6. Accept 2016 Residential Recycling Agreement with Anoka County — Recycling 7. Approve Application for Exempt Permit/Fishing for Life —Administration 8. Accept Donation Andover Football Association —Administration 9. Approve Fuel Management System Replacement - Finance Discussion Items 10. Anoka County Sheriff s Office Monthly Report — Sheriff Staff Items 11. Consider Recommendation for Appointment/Coon Creek Watershed District Vacancies — Engineering 12. Schedule April EDA Meeting—Administration 13. Schedule April City Council Workshop Meeting—Administration 14. Administrator's Report —Administration Mayor/Council Input Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City FROM: Michelle Hartner, Deputy City SUBJECT: Approval of Minutes DATE: March 15, 2016 INTRODUCTION r The following minutes were provided by TimeSaver, reviewed by Administration and submitted for City Council approval: February 23, 2016 Workshop March 2, 2016 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, r \40,Y. Michelle Hartner Deputy City Clerk Attach: Minutes 0 1 2 3 4 5 6 ANDOVER CITY COUNCIL WORKSHOP MEETING —FEBRUARY 23, 2016 7 MINUTES 8 9 10 The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude, 11 February 23, 2016, 6:03 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, 12 Andover, Minnesota. 13 14 Councilmembers present: Mike Knight, Valerie Holthus and James Goodrich 15 Councilmember absent: Sheri Bukkila 16 Also present: City Administrator, Jim Dickinson 17 Community Development Director, Dave Carlberg 18 Natural Resource Technician, Kameron Kytonen 19 Chief Building Official, Fred Patch 20 Others 21 22 23 DISCUSS EMERALD ASH BORER MANAGEMENT /15-28 24 25 Mr. Kytonen described how Emerald Ash Borer (EAB) attacks all species of ash trees and stated 26 the City has an EAB Management Plan that has been on standby for the last few years. 27 However, now EAB has been found in Ham Lake so it's necessary to plan for the eventual 28 appearance in Andover. The City Ordinance is being updated to include procedures in the event 29 EAB arrives.' 30 31 Mayor Trade suggested the following changes in the City Code, Chapter 3: 32 33 Section 4-3-6, J: Change "has a target that would be compromised" to "imposes a risk to 34 another". 35 36 Remove all acronyms and spell them out. 37 38 Section 4-3-8, B: Change "enter upon private premises at any reasonable time" to "enter upon 39 private premises in the least intrusive way during the business day". 40 41 Section 4-3-9, B number 7: Possibly remove this paragraph. Mayor Trude commented the other 42 treatment methods as noted have not been defined yet. She suggested this paragraph may be 43 duplicating what was already said in the B, paragraph above. She suggested changing the last 44 sentence in paragraph B from "Abatement procedures are as follows" to "Abatement procedures 45 include". 46 47 Consensus was to remove Number 7 under paragraph B. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes — February 23, 2016 Page 2 Councilmember Knight questioned whether the spray used to treat nuisances is hazardous to animals. Mr. Kytonen responded it is rare that any spray would even be used. He said it is important to keep this wording in the Code in case sprays are used. He added if the instructions are followed on the spray for dilution and with proper application there should not be any issues. Mr. Kytonen directed attention to the Diseased Tree Removal/Sanitation Enforcement Policy, under General Enforcement Process Number 2. He noted Mayor Trude suggested changing the words "will visit site from the street but will not enter property" to "will view the tree from a public location or from private property with permission of owner". Mr. Kytonen explained the procedure would be that staff would first view the tree from a public location. If a disease is suspected, they will send a note or call the homeowner. Once staff receives permission, they will visit the premises to check on the situation. They will mark the tree and give a designated amount of time to have the tree brought into compliance. Councilmember Knight asked what spray would be used. Mr. Kytonen explained the spray is not a common treatment anymore. He explained other methods of treatment. Councilmember Knight commented he is concerned about the possibility of lawsuits. Mr. Dickinson noted the work would be hired out to a licensed contractor; therefore, the City would likely not be involved in a lawsuit. Mr. Kytonen added staff would need to review any spray, if that is being used. Mayor Trude clarified if people don't respond to a request for the staff to enter their property, or deny entry, then the police would be called. Mr. Kytonen confirmed that would be the procedure. Mr. Kytonen referred to the City of Andover Ash Injection Program and noted this is a draft program. He said he pulled information from other cities' programs and drafted this program forAndover. He said it would be a starting point to create a program if and when the ash borer gets to Andover. Councilmember Knight asked what the chances are of the ash borer getting to Andover. Mr. Kytonen responded it is a 100% chance. Mr. Dickinson asked whether the City should require the removal and proper treatment of infected ash trees. Councilmember Goodrich asked how devastating affected ash trees would be and posed the question of how much investment the City should put into it. Mr. Kytonen noted the City requires removal of infected oak and elm trees on private property. Any trees that die along the Rum River will not be removed by the City. Removing infected ash trees may not be effective. The numbers of dead trees could end up being an eyesore or a hazardous situation. Andover City Council Workshop Meeting Minutes —February 23, 2016 Page 3 1 Councilmember Knight noted many people may not recognize an ash tree. Possibly some type 2 of education could be offered. 3 4 Mr. Dickinson suggested that requiring removal can be handled on a case-by-case basis. If the 5 issue becomes large, the City may have to intervene, but would only do so with Council 6 authorization. 7 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Councilmember Knight asked if there will be a penalty for those that ignore the Code. Mr. Kytonen responded the resident would be given a deadline to treat or remove the tree. If they don't take care of it, the City will take proper action and ultimately work with contractors to remove it, and bill the homeowner. Discussion took place on whether language should be revised to include steps that will be taken to remove an affected tree, or use the words "case by case basis", and which ordinance or policy this language would be in. Consensus was to conduct removal based on the Hazardous Tree Policy. If the case becomes burdensome or troublesome, it will come back to the Council for discussion. Mr. Dickinson asked whether the City should provide financial assistance to residents for chemical treatments. Councilmember Goodrich questioned how many other cities provide assistance. Mr. Kytonen replied two or three. He said that will probably rise with the incidence of ash borer. Discussion took place on how much assistance can and should be provided. Mr. Dickinson stated assistance for treatment in some instances would be up to $75.00. Mr. Kytonen explained it costs $150.00 for a fungicide injection. Councilmember Holthus asked if the injections work. Mr. Kytonen replied they are 80% to 90% effective. They have to be given every two years. Mayor Trude commented financial assistance could be incentive for people to get it taken care of. Mr. Kytonen advised staff would seek a vendor to give a volume discount. Councilmember Goodrich said he is leaning to say no to financial assistance. If people want to take care of their diseased trees, they can. It should not be a government obligation. Mr. Dickinson agreed staff should seek out a contractor that could give a group discount. He noted staff could search for grants as well. If one is secured, the question of how much assistance the City can give can be revisited. Councilmember Holthus stated she is in favor of providing assistance for residents for fungicide injections, especially if they are in a neighborhood with a lot of ash trees. Andover City Council Workshop Meeting Minutes — February 23, 2016 Page 4 Councilmember Goodrich asked if the City helps with oak wilt. Mr. Kytonen responded it currently does not, but the City has in the past. Mayor Trude said she would be in favor of giving an initial incentive for the injections. People might take the incentive and decide if they would like to go further. She suggested starting out with a small budget, and when the money is gone, it is gone. 8 Mr. Kytonen noted the policy states $5,000 per year will be designated for this purpose. Grants 9 can be sought after as well. 10 11 Councilmember Knight asked whether oak wilt travels faster than ash borer. Mr. Kytonen 12 replied not necessarily. The beetle can fly about a half mile. 13 14 Mr. Dickinson stated the assistance would be first come, first served. 15 16 Consensus was reached to set up a budget and offer financial assistance within budgetary 17 constraints. 18 19 Mr. Dickinson asked whether the City should chemically treat selected ash trees 20 on public property. He suggested targeted planting in high profile areas where the ash trees may 21 provide shade. To plan for these trees to die, new trees should be planted in those high profile 22 areas. Councilmember Holthus suggested speaking with Park and Recreation Commission to see 23 if there are preferred parks to work with. 24 25 DISCUSS HAZARDOUS TREE POLICY 26 27 Mr. Kytonen explained the City has a Diseased Tree Ordinance and a Diseased Tree 28 Removal/Sanitation Enforcement Policy that outlines the process to inspect, diagnose, mark 29 trees, notify property owners, issue deadlines, and document trees. Currently, staff only 30 considers trees that have the potential to spread insect and diseases as public nuisances. Mr. 31 Kytonen asked the City Council to provide direction on whether or not the Diseased Tree 32 Ordinance and Diseased Tree Removal/Sanitation Enforcement Policy should be revised to 33 include hazardous trees. 34 35 Mr. Kytonen advised there may be trees with no disease, but for example could have a crack in 36 it. These would need to be removed. 37 38 Consensus was reached to direct staff to include hazardous trees in the above mentioned policy. 39 40 DISCUSS SUBORDINATE CLASSROOM STRUCTURES 41 42 Mr. Carlberg reviewed the City Council's past discussion of subordinate classroom structures 43 and the recommendation of the Planning and Zoning Commission that the City take a stronger 44 position on these structures by only allowing an additional five-year extension with possibility of 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Workshop Meeting Minutes —February 23, 2016 Page 5 an additional two-year extension if the property owner has plans in place to remove the structure or create a permanent structure. Mr. Carlberg discussed the churches in the city that now have subordinate classrooms. Grace Lutheran Church on Bunker Lake Boulevard and Round Lake Boulevard has an expiration date of December 31, 2019 for their subordinate classrooms. Meadow Creek Church asked for a two-year extension, which now expires December 31, 2019. The staff at Meadow Creek Church wants to upgrade the building and create better space. They hope to have the temporary classrooms gone within two years. As long as they are showing progress with building, they could come back to Council and request another 2 years. Mr. Dickinson pointed out part of the current Meadow Creek Church project removing subordinate structures was also to create a new soccer field. Mr. Carlberg said questions of inspections have come up and the City did inspect in 2014 and will again in 2016. The inspections will be looking more at life safety issues. Both the Fire Department and the Building Department will be involved in inspections. Mr. Carlberg asked the City Council to provide direction on whether or not the City should regulate these structures. Mayor Trude said she has been in the subordinate classrooms and they are usually not warm, the windows can be leaky, and the heat is an issue in some of them. She pointed out the floors can be unsafe. Mr. Carlberg stated Andover High School is the only school in the city that has subordinate classroom structures. They were added in 2004. At the time, it was permitted to have classroom structures. They are existing structures so they are grandfathered into the current rule to have an Interim Use Permit (IUP). Restrictions are strong for schools. Generally the Building Department has been hands-off with schools but the Fire Marshall inspects annually. Schools also have their own inspections through their Facility Management Department. Mr. Fred Patch, Chief Building Official commented the students have to go outside, unprotected, to the subordinate classroom structure. The structures are ADA accessible and they do have restrooms. The ramp can be slick in the rain or snow. Councilmember Holthus commented there are portable classrooms at Sand Creek Elementary in Coon Rapids and there is a split in them. The snow sometimes comes through. Mr. Carlberg advised any new portable classrooms must have an Interim Use Permit. He noted the last extension grant for a portable classroom was given in 2013 to Andover Christian Church. Their permit expires August 21, 2018. There are two classrooms connected at that church. Mr. Patch noted there are electrical hazards, broken outlets, and rats nesting underneath these structures. He said the Fire Department primarily inspects for fire safety. His department will inspect for most everything. Both departments should conduct inspections. Andover City Council Workshop Meeting Minutes —February 23, 2016 Page 6 Mayor Trude asked what the portable classrooms are on for a foundation. Mr. Patch replied they are usually on concrete blocks. If rodents get in, they can tear up the under flooring. If they are well maintained, and cared for, these buildings could last indefinitely. Councilmember Holthus asked at what point are these structures deemed uninhabitable. Mr. Patch responded the structural integrity would have to be severely compromised. 8 Councilmember Goodrich stated he does not want the government telling them what to do, if it is 9 not needed. If the classrooms are not an eyesore, they are safe, and they are taken care of, he 10 doesn't think the City should get involved. 11 12 Mr. Patch suggested the Building and Fire Departments look further into whether the classrooms 13 are property anchored. If they are not, they may not be able to withstand high wind speeds. Mr. 14 Patch stated they do need to be inspected thoroughly. 15 16 Mayor Trude stated these types of structures are typically built with low quality materials. They 17 are not allowed to be constructed to be used as garages, but they are allowed to put people in. 18 She raised the issue that it costs money to have staff perform inspections. However, if they are 19 brought up to code, that would be more acceptable. 20 21 Councilmember Holthus agreed she is concerned about the general condition of the units. 22 23 Mr. Carlberg noted any unsafe situations need to be a violation of City Code to be considered 24 whether it is hazardous under State Code. If the carpet is worn out, that is just appearance, 25 which is not covered under Code. 26 27 Mayor Trude pointed out staff does not usually visit these properties, so this is a fine line. 28 29 Mr. Carlberg said with an IUP, it allows a chance to get in and inspect if that is a condition for 30 approval. The City has control with an IUP. 31 32 Mr. Patch commented visits are generally allowed because they are temporary structures. 33 34 Mr. Dickinson noted Anoka Hennepin School District has indicated they would like to phase out 35 subordinate classrooms in all locations and will likely be asking for capital funds in a future bond 36 referendum. 37 38 Councilmember Holthus stated she understands they are a necessary evil. The space is needed. 39 40 Councilmember Knight and Mayor Trude voiced their opinion that they would like the portable 41 classrooms phased out. 42 43 Mr. Patch suggested the portable units be evaluated over the course of a couple years. The cost 44 to maintain the structures could outweigh the cost of replacing the structure. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes —February 23, 2016 Page 7 Mayor Trude pointed out the Code states the property owner must have an alternate plan in case the license is not renewed. This message needs to be given to the property owners in time for them to create an alternate plan. Councilmember Knight suggested the property owners be informed of what to expect when staff arrives for inspections. He said student health should be emphasized. It was the consensus of the Council to direct staff to conduct both Building and Fire inspections. Safety criteria will be drawn up in regard to rodents, mold and health. DISCUSS A CCESSOR Y D WELLING UNITS Mr. Carlberg explained the City Council's past discussion relating to Accessory Dwelling Units (ADU) and recommendation of the Planning & Zoning Commission to allow ADUs in the R-1, Single -Family Rural Zoning District as a detached accessory structure by the granting of a Conditional Use Permit (CUP). He stated the property must be 2.5 acres, and the property owner must reside there. Two off-street parking spaces would be required. There would be no common entrance into both homes. An ADU shall have a permanent foundation, which means no tiny homes are allowed. Mr. Carlberg asked the City Council to provide direction on whether or not the City should amend the City Code to allow ADUs as recommended. Discussion took place on Number 11 in the draft ordinance amendment on whether the ADU could be licensed for rental. The Code allows for rental of the primary unit, or the ADU, as long as the property owner lives in one, and obtains a rental license. Councilmember Knight asked if someone lived in an ADU, could they also have a home occupation there. Mr. Carlberg said there are provisions for home occupations. However, they would need to be in the principal structure. Home businesses should not be in the accessory structure. Mayor Trude advised it should be made clear that an ADU cannot be converted to commercial use. In a principal structure, 20% of it can be dedicated to a home business. The Council reached consensus to leave Number 11 as written. Councilmember Goodrich commented the fact of renting these at all is unique. He asked if it is common to rent second buildings. Mr. Patch answered any portion of a principal home can be rented. In addition, there can be up to five unrelated people living in a home. Mr. Carlberg stated a Conditional Use Permit goes with the land. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes —February 23, 2016 Page 8 Councilmember Holthus asked how many "granny flats" are in the City. Mr. Patch answered he is aware of four. They are considered a guest cottage, which is not allowed to have a full kitchen. Councilmember Holthus questioned the cost of a small granny flat. Mr. Patch responded it could reach $100,000. Councilmember Goodrich asked what the Council thought of the 2.5 acre requirement. Mr. Carlberg noted 2.5 acres is the minimum in rural R-1 zoning. If it is not rural R-1, there is not a 2.5 acre minimum. A separate ADU cannot be constructed if it is only 1 acre, even if it is R-1 zoned. An attached structure could be added on, however. Mayor Trude stated she would be willing to drop the acreage requirement from 2.5 to 2. Councilmember Goodrich said he thought there is room to put a small 400 square foot building on a 1 acre lot, depending on the configuration of the lot. Mr. Patch stated a small ADU could possibly be constructed for around $60,000. If it is constructed with a permit, it can be evaluated along the way with a CUP. Mr. Carlberg noted the easements and lot configuration would have a large bearing on whether it could work. It was the consensus of the Council to direct staff to omit the 2.5 acre requirement, and leave the requirement of R-1 zoning in. DISCUSS SOLAR ENERGY SYSTEM REGULA TIONS Mr. Carlberg explained the City has received a request to install a freestanding solar energy system on a residential property, which prompted staff to investigate the regulations of other cities. He presented the regulations used by other cities. Mr. Carlberg asked if the Council would like to incorporate provisions such as the City of Lakeville has, or if they would like to consider just roof top, stand-alone type solar panels. He noted more research should be conducted. Mayor Trude stated the bigger systems should be reviewed by the Planning and Zoning Commission. Councilmember Knight stated if the systems have not been used for one year, they must be removed. Mr. Carlberg suggested looking at the lighting code to see if it addresses glare. He stated he will show the Planning and Zoning Commission the codes from the cities of Lakeville and Rosemount. He added the focus for this item will be primarily on residential. It was the consensus of the Council to direct staff to take the item to the Planning and Zoning Commission for further discussion. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes —February 23, 2016 Page 9 DISCUSSANIMAL REGULATIONS Mr. Carlberg explained the City was recently contacted by a resident regarding a neighboring property that kept chickens that were allowed to roam freely across property lines and into the adjacent roadways and properties. Staff researched City Code and determined there are no ordinances that restrict animals, beyond cats and dogs, from running at large. Mr. Carlberg asked the City Council to provide direction on whether or not staff should draft a new section of City Code addressing the general care of animals. Councilmember Holthus asked what a person should do if a chicken ends up in their yard. Mr. Carlberg replied the homeowner should call the City and the animal owner would be cited. There is a section of the proposed draft code that refers to proper care, shelter, and control of animals. Discussion took place on whether roosters should be allowed, and the definition of wild versus domesticated animals. Councilmember Knight pointed out chickens can fly out of fenced areas, and language may need to be added to the Code to provide covered, fenced areas for chickens. Mr. Carlberg responded that will be researched. Consensus was reached by the Council to further discuss the draft document with the Planning and Zoning Commission. DISCUSS FOUR COUNTIES' METRO GOVERNANCE PROPOSAL Mr. Dickinson presented the Four Counties' Governance Proposal supporting principles for reforming the Metropolitan Council. He stated the Governor has shown some interest in staggered terms for the members. Mr. Dickinson reviewed the creation of the proposal. He presented the Twin Cities' Local Government Coalition - Statement of Objectives and Principles. Paragraph 4 reads it is necessary to provide strong County representation. Currently, the members of the Council are non -elected individuals, answerable only to the Governor. The proposal indicates the Met Council should be answerable to the citizens and taxpayers of the area it represents and should be elected officials. Councilmember Holthus stated based on new criteria for projects we are losing our ability to access revenue in different streams. She asked if any of the road dollars that are going to all the counties affect Andover in a negative way. Mr. Dickinson explained this would because the focused areas that meet the new criteria are not present in Andover. This area is competing for those dollars with 494 and 35 verses Highway 10. Andover City Council Workshop Meeting Minutes —February 23, 2016 Page 10 1 Mayor Trude stated she would rather consider Representative Mark Uglem's bill. This resolution 2 has too much County influence. She said she would prefer to support a bill from someone who 3 is working at the local level before being elected to the Legislature. 4 5 Councilmember Goodrich commented he didn't think this should be approved as presented. 6 7 Mayor Trude said the region should be considered for planning instead of city boundaries. For 8 example, Coon Rapids has public transportation, and Andover doesn't. People from Andover 9 can drive to Coon Rapids to use public transportation. Planning should be a regional concern. 10 11 The Council discussed the proposal, and no consensus was reached. 12 13 General discussion took place regarding Met Council transportation funding allocation. 14 15 JANUARY 2016 BUDGET PROGRESS REPORT 16 17 Mr. Dickinson presented a progress report of the January 2016 budget. He encourages 18 Department Heads to find creative ways to use their budget. There are some small 2015 budget 19 carry forwards, these will be addressed further in the February report. He reviewed several line 20 items in detail. 21 22 Discussion took place on staffing related to the retirement of the Parks Maintenance Supervisor. 23 Mr. Dickinson noted there is a request for continuing with a Parks Maintenance Supervisor, 24 focusing primarily on just maintenance. He is looking at moving some of the recreation 25 management tasks around to other positions. Also, he said parks scheduling may be handled a 26 little differently now with electronic records. 27 28 JANUAR Y 2016 CITY INVESTMENTS REVIEW 29 30 Mr. Dickinson reviewed the January 2016 City investment portfolio. 31 32 OTHER BUSINESS 33 34 Mayor Trude reviewed the policy for naming and re -naming parks. Any Andover resident can 35 make a request. She explained when there was a contest for "Name the Pond", there were a lot 36 of requests to name it after Lyle Bradley, a retired Biology teacher. He has been in the local 37 news, and is well loved. She proposed a small canoe launch within Strootman Park be named 38 after him. She suggested it be called Bradley Launch. She asked that staff take this 39 recommendation to the Park and Recreation Commission for consideration. Mr. Dickinson said 40 after a background investigation is done, and the Park and Recreation Commission has 41 discussed, the item will come back to the Council for further consideration. 42 43 Consensus was reached to move this request forward. 44 Andover City Council Workshop Meeting Minutes —February 23, 2016 Page 11 ADJOURNMENT 3 Motion by Councilmember Holthus, Seconded by Councilmember Knight, to adjourn. Motion 4 carried unanimously. The meeting adjourned at 9:04 p.m. 6 7 Respectfully submitted, 8 9 Chris Moksnes, Recording Secretary 10 11 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 REGULAR ANDOVER CITY COUNCIL MEETING —MARCH 2, 2016 MINUTES The Regular Bi -Monthly Meeting of the Andover City Trude, March 2, 2016, 7:05 p.m., at the Andover C Andover, Minnesota. Councilmembers present: Councilmember absent: Also present: Mike Knight, Sheri Bukkila, Valerie None City Administrator, Jim Dickinson Director of Public Works/City Engin City Attorney, Scott Baumgartner PLEDGE OFALLEGLINCE RESIDENT FORUM No one wished to address the Council AGENDA APPROVAL The agenda was adjusted to move up i beginning of the meeting so they coul Motion by Bukkila, Seconded by Knig unanimously. STATE OF called to order by Mayor Julie 5 Crosstown Boulevard NW, and James Goodrich made by the elected officials in attendance to the 3 the Coon Rapids City Council meeting. to approve the Agenda as amended above. Motion carried OFFICIALS State Representative Peggy Scott expressed her appreciation for the great turn out at the Caucus. She reminded folks that the Legislative Session starts next week on Tuesday and that the focus of the session will be on the tax bill and the transportation bill which are both in Conference Committee and have passed the House of Representatives. The House transportation bill would provide for the Road and Bridge funding needs without raising taxes. She also expressed support for middle class tax cuts. Minnesota is one of few states that has a state-wide business property tax, which makes us an outlier with our neighbors, and this tax also rolls over into cabins. This could prohibit a family member from being able to be "handed -down" a family cabin due to a large annual tax assessment for even a primitive property. She would propose that the State wide business tax be phased out over Regular Andover City Council Meeting Minutes — March 2, 2016 Page 2 1 several years, and take into consideration smaller businesses, smaller footprints, and smaller revenue. 2 She would also be looking for Metropolitan Council governance reform in the upcoming session. 3 There will likely be a bonding project for the cleanup of the small portion of the landfill site in 4 Andover that is considered hazardous. There will be work this session to get that into the bonding 5 bill. In summary, Representative Scott said that these are the items for the upcoming session that 6 immediately relate to the City. 8 Councilmember Bukkila asked what could be done about the cattails on Round Lake. Representative 9 Scott stated that she is checking to see if a bill would be needed to provide a permit. She has also 10 been contacted by residents of other cities wanting cattails to be classified as an invasive species so a 11 permit would not be required in the form of a bill. Councilmember Bukkila said she heard that in 12 Loring Park, in Minneapolis, they are trying to eradicate cattails while they are still frozen. 13 14 Mayor Trude commented that in Kelsey Round Lake Park they have found that the cattail roots are 15 very deep and there was a permit granted to remove some of them. Representative Scott said that the 16 cattails have actually shrunk the usable portion of the lake. 17 18 Councilmember Knight asked for clarification as to what is happening with the Metropolitan 19 Council. Representative Scott referred the question to the Anoka County Commissioners in 20 attendance. 21 22 Senator Jim Abeler stated that he has been in office for nine days now and appreciates the great 23 opportunity to serve the residents of Andover. He is working to schedule a meeting with the DNR 24 on the issue of cattails and will be working in conjunction with Representative Scott. He recognizes 25 how cattails have reduced the size of the City's lakes and the issue that the City has with hazardous 26 waste. He expressed that Minnesota is an inclusive and open state with good open meeting laws. He 27 directed residents to the Senate offices on the main level of the office building and encouraged 28 citizens to come down and engage in the government process because it belongs to everyone. He 29 continued by stating that good government is when people engage, even in a small way. When a 30 citizen calls he knows that it is important, especially when something is not happening at an office 31 that needs to happen. Senator Abeler reminded residents that elected officials are there to help solve 32 a problem and that is what they want to do. 33 34 Mayor Trude asked Senator Abeler if he knew what committees he had been assigned to. Senator 35 Abeler indicated that he is waiting for a memo on his committee assignments. 36 37 Mr. Dickinson referred to the bonding bill and ongoing support needed for Highway 10, as it is very 38 important to the City of Andover because it is a main source of transportation for City residents to 39 get to and from work. 40 41 Mayor Trude also commented that many City residents are commuters, getting to work via Highway 42 10 and also via Highway 65 for which a coalition has been formed. The City's current housing 43 developments on the eastern side of the City us Highway 65. Regular Andover City Council Meeting Minutes — March 2, 2016 Page 3 Senator Abeler expressed his interest in working on Highway 10 funding and the concerns about train crossings in Ramsey and Coon Rapids. He referred to Highway 10 as the "project that keeps on giving." Mayor Trude referenced concerns regarding the diversion of traffic into Andover because of the bottlenecks on Highway 10 going north. 6 Senator Michelle Benson thanked the Council for the invitation to the meeting and expressed her 7 appreciation for the work done by Councilmembers to keep informed. Senator Benson indicated that 8 she is carrying the Columbus bridge funding in the bonding bill, noting that special projects tend to 9 get "flipped" in, but her focus would be on core things, good community supports, and good ways to 10 use taxpayer dollars. She stated that the budget surplus is not as big as originally projected, about 11 $900 million, and her opinion is that the surplus should go back to the tax payers since the economy 12 is heading towards a recession. Her concern is that it would not be one-time spending, but rather 13 programs would be expanded and create a bigger tax burden long-term. Her belief is that the money 14 belongs to the people that sent it there. Senator Benson noted that the price of gas went from $1.45 15 to $2.00/gallon and it is difficult when the gas prices go up because citizens have a little less in their 16 pockets each month. She detailed some of the committees she sits on and stated she is committed to 17 the City's concerns about the removal of cattails, and encouraged Councilmembers to contact her 18 with their concerns. 19 20 Councilmember Goodrich stated that he liked the philosophy of sending the budget surplus back to 21 the people that sent it there and thanked Senator Benson for her service. 22 23 Senator Benson expressed concerns about the eligibility audit that was done related to Medical 24 Assistance, with over $153 million dollars being misappropriated in 5 months. She is currently 25 working on determining how an internal audit could be done or having the State contract with an 26 audit firm and then defining internal controls to remedy the problem. She concluded by saying that 27 this is a situation where the work simply just needs to get done and more statutes are not needed. 28 29 Mayor Trude inquired about the medical sales tax and if there had been more talk about that in the 30 legislature. Senator Benson stated that it had been repealed in 2011 and would be gone in 2019. 31 32 Councilmember Bukkila stated that she appreciated how Senator Benson and the other legislators 33 have made themselves available on several occasions, have been very helpful, and are an asset to the 34 community. Senator Benson indicated that Councilmembers reciprocate and give solid practical 35 advice to her on matters related to the City and reiterated her desire to stay in touch on issues related 36 to the City. 37 38 Mayor Trude expressed appreciation for how Senator Benson has conducted research and worked to 39 solve issues like a business person. Senator Benson replied that she appreciated their comments. 40 41 Representative Tom Hackbarth thanked the Councilmembers for inviting the legislators to the 42 meeting, stating that he represents the northeast corner of Andover. He stated that there have been a 43 number of hunting and fishing issues on Mille Lacs Lake and reiterated that it is a bonding year and Regular Andover City Council Meeting Minutes — March 2, 2016 Page 4 I not a budget year. He speculated that the tax bill and transportation bill may work against the 2 bonding bill and noted that the session is starting late and that all bills must be done by the beginning 3 of April. He stated that the Senate has now moved into the new office building and the House is 4 done except there is still no running water or working bathrooms in the Capital Building. He also 5 expressed concern that the bonding bill will get tied up in politics. A big priority for Representative 6 Hackbarth is the bridge project in Columbus, as this is a critical need with that bridge in a dangerous 7 condition. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Mayor Trude indicated that the Highway 65 coalition is just getting off the ground and its importance to commerce and commuters in the area. Councilmember Holthus thanked Representative Hackbarth for his openness for people to stop by his offices with groups. Representative Hackbarth reiterated that they want folks to come and visit and stated the difficulties of giving tours because of the construction at the Capital. ANOK4 COUNTY COMMISSIONERS Commissioner Julie Braastad expressed her appreciation for the invitation to come to the Council meeting. She stated that County budgets were reduced and that had a good impact on budgeting, she also specifically noted the cost shifts from the State to the County on Human Service programs with mandated services for vulnerable adults, the disabled, and those with mental illness. She illustrated that when the beds are at a maximum at Mercy Hospital patients are moved to the Anoka facility, 100% of the costs fall on the County at the rate of $1,300/day. This is a huge budgeting challenge as to how much to set aside. Meetings have been held with senators and representatives, representing the County, asking for help in these areas. Commissioner Braastad stated she has sat on the Highway 65 coalition for 3 years and expressed that the group seems to be reenergized, with more cities involved, including Ham Lake and Isanti. As part of the work there will be discussions with MNDOT about plans to re -scope the highway and making it more of an expressway. She also announced that volunteers are set up to help seniors with their property tax refunds on May 5`h from 9 a.m. — noon. These services benefit many. Commissioner Braastad confirmed that Commissioner Gamache is now on the Library Board and she is the alternate. Mr. Dickinson brought the property tax refund and homestead credit to the forefront. Both are income restricted and the information is filed out in conjunction with an individual's property tax refund. He stated that many residents are often pleasantly surprised at the result, particularly with the homestead credit. Commissioner Scott Schulte introduced himself by saying that he is the Transportation Chair for the County Board and that he is on 19 committees. He stated that he has worked closely with the City on the Bunker Lake Boulevard two-year project and that he is striving to get the County working better with the City. The Ham Lake portion is scheduled for 2017. He highlighted the tree clearing will be Regular Andover City Council Meeting Minutes — March 2, 2016 Page 5 1 done while it is still cold out. He also spoke to the smart traffic system that will finally be in place in 2 Anoka County that works on a computer algorithm. It will be installed on Bunker Lake, Round 3 Lake, and Hanson Boulevards, and County Road 7. Millions and millions of dollars are being spent 4 on this effort. 10 11 12 13 14 15 16 Mayor Trude mentioned the traffic challenge of hitting every light on every block. Commissioner Schulte confirmed it is a county wide program, so in 2-3 years the whole County will be on the new program. Retro -fitting of traffic signals will happen in Andover this year. Yellow flashing left arrows will be added at intersections where signals have to be replaced. There will be new signs installed on County Road 18 from Bunker Lake Boulevard to Andover Boulevard. Night time specifications will be implemented on signs. Currently there is an inventory going on in Andover on night-time reflectiveness of signage. Upcoming there will be 22 county road sections of road crack/sealed covering about 28 miles. Tree clearing will be happening on County Road16. Some culvert repairs will also be happening in the spring. Hanson Boulevard going north will be expanded and improved from 139`h Avenue to Crosstown Boulevard in 2019. A grant application is being submitted to improve and expand Crosstown Boulevard from Andover Boulevard to Hanson 17 Boulevard. 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Mayor Trude commented that with 5,000 students in the area trails are important and would be helpful in that area. It was noted the 2040 transportation plan is being put together and due in late 2018. Commissioner Schulte will continue to work with staff to make sure Andover's needs are in the transportation plan. Mayor Trude requested that Commissioner Schulte work with staff to discuss how to accommodate 8,000 additional cars a day on Hanson Boulevard, during Bunker Lake Boulevard construction, to figure out the detour routes and add capacity, noting there is already a high volume in that section of the City. Commissioner Schulte confirmed that his staff would work closely with the City staff. Councilmember Knight asked if there would be more roundabouts. Commissioner Schulte confirmed that there would be more roundabouts constructed and that a lot of research had been done. There are two roundabouts in St. Francis and they were constructed to be big enough for garbage trucks and school buses. Councilmember Holthus noted the traffic back up near the high school near Lake George in St. Francis. Mayor Trude asked if there was a consideration for tunnels for pedestrians. Commissioner Schulte stated they know that high schoolers do not use bridges or tunnels and tend to jump over fences. Commissioner Schulte addressed potential Metropolitan Council reform. Currently, the Governor is the only constituent of the Metropolitan Council and he therefore answers to the public, City and County elected officials. A group that has been meeting for 2 years believes Met Council member's terms should be staggered, and while in other city regions throughout the County, officials are Regular Andover City Council Meeting Minutes — March 2, 2016 Page 6 1 elected, in Minnesota they are appointed. They would like to look at each county appointing one 2 official and are looking for the support of the cities and the counties on basic principles of reform. 3 Nothing would be able to implemented until the current governor is out of office. 4 5 Mayor Trude noted that the Metropolitan Council had a huge impact on her neighborhood and stated 6 that where "the rubber meets the road" is sewers. 7 8 Commissioner Schulte replied that at the core is the belief that cities are the closest to the people and 9 that there should be staggered terms. There have been 12 cities involved with the meetings and they 10 are working on city sponsored resolutions. 11 12 Commissioner Schulte shared that he met with the Governor's Chief of Staff, and others, as the 13 Governor was unavailable, and that there is no solution yet but they know there is a problem. The 14 Governor's office is focused on transportation and taxes this session. He believes that the Governor 15 is receptive to Metropolitan Council reform. 16 17 Mayor Trude expressed worry over projects going through the Metropolitan Council when 18 developing the community, with the Metropolitan Council wanting more density. Commissioner 19 Schulte said he believes that banding together is the way to go. Mayor Trude stated that she cannot 20 get an email reply back from Met Council members and this is very important work for the 21 community. 22 23 Commissioner Gamache, the former Andover Mayor, stated that it is great to be back to talk to the 24 City Council about committees and issues including transportation and that he was excited to be 25 reminded about the tunnel into the Bunker Hills Park. On the Library Board, they have not been 26 talking about new construction, but what can we do with what we have like more "Library on the 27 Go." 28 29 Mayor Trude stated that more lockers had been requested at the Andover Community Center and that 30 students like going to the Rum River Library, but they need a ride to go there. 31 32 Commissioner Gamache is part of the Parks Committee and they are working on the Wargo Nature 33 Center in conjunction with graduate design students at the University of Minnesota to develop 34 stations as a part of the Heritage Lab, with places for the kids to sit and learn along the way. It is all 35 being done with donations and grant money. He continued by stating that the camp sites at Bunker 36 Hills Park are already booked up for the year. He is also on the Human Service Committee and they 37 will be addressing the MNSure issues that came to light from the legislative auditor. There will need 38 to be work done to make sure individuals qualify, more people will be hired and the state will 39 provide some money. The MNSure system itself is causing much of the problems. He would 40 welcome ideas of what is wanted in the library system and he was able to make his first board 41 appointment. Commissioner Gamache would like to hear from families with younger children going 42 to libraries, to learn where the future is going to be. He also expressed his concerns about, and 43 support for, changes in the Metropolitan Council with counties and cities coming together and Regular Andover City Council Meeting Minutes — March 2, 2016 Page 7 1 having a bi-partisan solution. 2 3 Mayor Trude said she has heard that some want no local elected officials on the Metropolitan 4 Council, but everyone comes from someplace. Councilmember Bukkila asked about elected officials participating. Commissioner Gamache stated that there is not a complete plan in place yet, but there is agreement that the representation needs to change. There are different proposals. 10 Commissioner Schulte stated that the basic principle is to have county and city involvement and the 11 governor has to be involved. 12 13 Councilmember Bukkila wondered if the group might become too big to function, so it needs to be 14 functional and it would need to not become too political in the putting forward of names so there 15 would be equal representation. Commissioner Schulte confirmed that the Metropolitan Council 16 currently has 17 members. 17 18 Councilmember Knight acknowledged that a lot of the Met Council appointments are political 19 favors. 20 21 Mayor Trude commented that it is the staff that really does all of the work. Commissioner Schulte 22 stated that it should be the elected people making these decisions as they are accountable to the tax 23 payers in the community. 24 25 Councilmember Bukkila asked what legislative mechanism controls the Metropolitan Council. 26 Commissioner Schulte restated that the Metropolitan Council is only accountable to the Governor. 27 28 Mayor Trude indicated that the City's State Legislators should look at this issue. Commissioner 29 Schulte said that the State Auditor pointed out areas needing reform in 2011. This is the group that 30 affects local elected officials the most. 31 32 Commissioner Gamache congratulated former Parks Maintenance Supervisor Kevin Starr on his 33 retirement stating that he was a great asset to the City and wishing the City good luck on a new hire. 34 35 CROOKED LAKEAREA ASSOCIATION 36 37 A brief presentation was given by Dan Anderson, representing the Crooked Lake Area 38 Association, which recapped the activities of the past year and plans looking forward. 39 40 Mr. Anderson thanked the Council for the opportunity to present at the meeting. He stated that 41 the Crooked Lake Area Association is a nonprofit organization that works with the cities, the 42 DNR and the Coon Creek Watershed District as an advocate on behalf of the Lake. He thanked 43 the Council for its support in the milfoil treatment of the lake and the issue of water quality. Mr. Regular Andover City Council Meeting Minutes — March 2, 2016 Page 8 1 Anderson distributed copies of the organization's newsletter. One of the main issues that the 2 Association is concerned with is the invasive species, Eurasian milfoil, which is a big issue in 3 local lakes. It cannot be eliminated, but it is believed that it can be limited in some scope or 4 fashion. He stated that the DNR allows treatment through a permitting process from 15% to 5 35%. A small portion is treated and then you have to wait years and then the milfoil has taken 6 over again. Costs have gone up and they require surveys both before and after treatment. The 7 survey determines what is native and what is taking over, what has died off and has come back. 8 Mr. Anderson stated he appreciates that 40% of the costs is paid by the City. Costs are also 9 going up for surveys and studies, and there is concern that the milfoil has become hybridized. 10 This is bad because it becomes resistant to treatment and then may require using a higher 11 concentration over a longer period of time, but that is unknown at this time. This issue is 12 happening in lakes all over the state. The Association is committed to keeping the quality of the 13 lake and wants to keep the lake viable for fishing and recreation. 14 15 Councilmember Knight congratulated the group for the effort being made. 16 17 Mayor Trude expressed her appreciation for the strong citizen group and the education and for 18 the contributions to the community. 19 20 APPROVAL OFMINUTES 21 22 January 26, 2016, Workshop Meeting and February 16, 2016, Regular Meeting: Correct as 23 amended. 24 25 On the January 26, 2016 Workshop Meeting minutes, there were misspellings in the words boulder 26 and concern. Mayor Trude will submit this to staff for correction. 27 28 On the February 16, 2016 Regular Meeting Minutes, Mayor Trude requested a correction be made to 29 accurately reflect the name of the Mercy & Unity Hospital Foundation on page 12, line 24. 30 31 Motion by Goodrich, Seconded by Knight, to approve the January 26, 2016, Workshop Meeting and 32 February 16, 2016, Regular Meeting minutes as corrected above. Motion carried unanimously. 33 34 Regular Andover City Council Meeting Minutes — March 2, 2016 Page 9 1 CONSENT ITEMS 2 Item 2 Approve Payment of Claims 3 Item 3 Approve First Amendment to the Purchase Agreement — Final Results of 4 Andover, LLC 5 Item 4 Order & Approve Plans & Specs/Order Advertisement for Bids/15-38/167`h 6 Ave. NW Construction East of Hanson Blvd. NW (See Resolutions R022-16 & 7 R023-16) 8 Item 5 Receive Assessment Roll/Waive Public Hearing/Adopt Assessment Roll/16- 9 22/2062/2064 —140`" Lane NW/WM (See Resolution R024-16) 10 Item 6 Approve Massage Therapist License/1777 Bunker Lake Blvd. 11 Item 7 Approve Tobacco License/15190 Bluebird St. NW, Suite 104 12 Item 8 Approve Used Vehicle Sales Business License/3138-162nd Lane 13 Item 9 Approve Used Vehicle Sales Business License/16191 Round Lake Blvd. 14 Item 10 Approve Extension of Liquor License/Beef O'Brady's 15 Item 11 Approve Removal of Assessment/PIN 33-32-24-41-0035 (See Resolution R025- 16 16) 17 Item 12 Approve Re -certification of Assessment/PIN 33-32-24-41-0005 (See Resolution 18 R026-16) 19 Item 13 Approve Resolution Dedicating City Owned Property for Project Purposes/11- 20 25/Bunker Lake Boulevard Reconstruction (See Resolution R027-16) 21 Item 14 Accept Resignation Open Space Advisory Commission Member and Appoint 22 Alternate 23 24 Motion by Knight, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried 25 unanimously. 26 27 ADMINISTRATOR'S REPORT 28 29 City Staff updated the Council on the administration and city department activities, legislative 30 updates, updates on development/CIP projects, and meeting reminders/community events. 31 32 (North Suburban Home Improvement Show) Mr. Dickinson wanted to remind residents to 33 attend the North Suburban Home Improvement Show on March 12`h from 9:00 a.m. — 3:00 p.m. 34 at the Andover Community Center. It is a collaborative effort between Anoka, Coon Rapids and 35 Andover. 36 37 (School District) Mr. Dickinson has been working on ongoing issues within the City and the 38 School District including: Youth First, the City's Master Plan, potential bond referendum, as 39 well as garnering information from them on potential future use of a building. 40 41 (Hazardous Waste Site) Mr. Dickinson indicated that one-third of an acre (of the 120 acre WDE 42 site) is a hazardous waste pit and contains some "very nasty items." It has been dealt with in as 43 many ways as is possible to date and is now ready for safe extraction. The City has met with the Regular Andover City Council Meeting Minutes — March 2, 2016 Page 10 1 MPCA. A bonding proposal is currently included in the Governor's bill, it was not submitted by 2 the City, but rather the Pollution Control Agency. If the funding is approved staff will make 3 plans for appropriate communication within the community and all measures will be taken to 4 remove the hazardous materials safely. 5 6 (Presidential Candidate) Mr. Dickinson stated that he was encouraged over the coordinated 7 efforts that took place within just two days to successfully host presidential candidate Marco 8 Rubio at the Courtyards of Andover. The event went off "without a hitch." He noted that the 9 Fire Marshal had to close the doors and not admit any other attendees, at one point, because the 10 facility had reached capacity. Parking was also at capacity. 11 12 (Tree Removal) Mr. Berkowitz stated that tree removal on Bunker Lake Boulevard is scheduled 13 to occur starting March 11th or 14th and will need to be done by April I". Trees with pink paint 14 will be removed. 15 16 (Flashing Yellow Lights) Mr. Berkowitz explained that traffic lights are being evaluated for 17 flashing yellow lights, to see if it meets the criteria. Sight lines will be considered, so it will not 18 happen at every signal, even if it is evaluated. 19 20 (Pot holes, Street Sweeping & Flushing Water Lines) Mr. Berkowitz requested that citizens 21 call City Hall to report pot holes. If it is a County road, please contact the County. In addition, 22 he added that street sweeping starts the week of March 7th. The water lines will be flushed 23 through the fire hydrants starting in April. 24 25 Mayor Trude recommended the information such as tree removal be on the City's Facebook page 26 or website. 27 28 Mayor Trude also mentioned an April sign up for the Mayor's water challenge to win free 29 landscaping for the City. She would like to see upgraded landscaping on Hanson Boulevard from 30 south to north. 31 32 Councilmember Bukkila mentioned concerns about the light at Main Street by Lowes and at 33 Crosstown Boulevard and Bunker Lake Boulevard where the lights have recently become 34 extremely short, even at 4 a.m., and a driver is unable to get a signal as soon as has been typical. 35 Crooked Lake Boulevard going northbound into the City is also problematic, with the light only 36 letting four cars through each time. Mr. Berkowitz confirmed that he will talk to the appropriate 37 traffic control staff. 38 39 (Tony Emmerich) Mr. Dickinson stated that he wanted to notify the public that the City had lost 40 an active long-time community member, Tony Emmerich. Mr. Emmerich was very active in 41 developments in the community, initial developer that took the risk to get Andover Station off - 42 the -ground, Tanners, the Courtyards of Andover, and countless other developments. Mr. 43 Dickinson stated that he will be missed, but his work will not be forgotten. Regular Andover City Council Meeting Minutes —March 2, 2016 Page 11 Mayor Trude noted that he was involved in The Lakes development in Blaine, too, and that he really understood the County's topography. MAYOR/COUNCIL INPUT 6 (Pond Naming) Mayor Trude announced that the Andover Station pond has been officially 7 named "Depot Pond," in keeping with the Andover Station theme. She suggested that a ribbon 8 cutting be held and a sign put up that flaps in the wind indicating the name. She noted that 9 although it is a manmade pond, a significant amount of wildlife can be found there. 10 11 (City -Wide Garage Sale) Councilmember Bukkila announced that the City wide garage sale is 12 being held on May 12th —14th. The application will be posted on the City's website, so residents 13 who want to participate by selling or buying should look there for information. She noted that 14 not everyone participates all three days. 15 16 (North Suburban Home Improvement Show) Mayor Trude indicated that the Boy Scouts will 17 be collecting for the food shelf in conjunction with this event on March 12`h from 9:00 a.m. — 18 3:00 p.m. A significant number of people that live and work in the area participate in the event, 19 and in years past, the Mayor has seen camaraderie with residents recommending local vendors to 20 others that have done good work for them. This is a free event with 100 booths being sold. 21 22 (Martin Meadows) Mayor Trude announced there is a Martin Meadows Open Space tour on 23 March 9th, noting some landscaping and forest management has been done there. 24 25 (Planning & Zoning Commission) Mayor Trude confirmed that there is no Planning & Zoning 26 Commission regular meeting next week. 27 28 (Heart Safe Community) The Andover Football Association charitable gaming group is making 29 a donation to the community for the purchase of an AED that will be placed in one of the athletic 30 facilities, hopefully Prairie Knoll Park. Residents interested in volunteering as part of the Heart 31 Safe Community initiative should contact the Mayor directly. Contact information can be found 32 on the City's website. 33 34 ADJOURNMENT 35 36 Motion by Bukkila, Seconded by Goodrich, to adjourn. Motion carried unanimously. The 37 meeting adjourned at 8:56 p.m. 38 39 Respectfully submitted, 40 41 Marlene White, Recording Secretary 42 1 Regular Andover City Council Meeting Minutes — March 2, 2016 Page 12 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MARCH 2, 2016 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE......................................................................................................... 1 RESIDENTFORUM...................................................................................................................... 1 AGENDAAPPROVAL.................................................................................................................. 1 PRESENTATION -STATE OF MINNESOTA ELECTED OFFICIALS ....................................... 1 PRESENTATION-ANOKA COUNTY COMMISSIONERS........................................................ 4 PRESENTATION -CROOKED LAKE AREA ASSOCIATION................................................... 7 APPROVALOF MINUTES........................................................................................................... 8 CONSENTITEMS......................................................................................................................... 9 Item 2 Approve Payment of Claims......................................................................................... 9 Item 3 Approve First Amendment to the Purchase Agreement — Final Results of Andover, LLC..................................................................................................................................... 9 Item 4 Order & Approve Plans & Specs/Order Advertisement for Bids/15-38/167`h Ave. NW Construction East of Hanson Blvd. NW (R022-16 & R023-16) ........................................ 9 Item 5 Receive Assessment Roll/Waive Public Hearing/Adopt Assessment Roll/16- 22/2062/2064 — 140`h Lane NW/WM(R024-16)................................................................ 9 Item 6 Approve Massage Therapist License/ 1777 Bunker Lake Blvd .................................... 9 Item 7 Approve Tobacco License/15190 Bluebird St. NW, Suite 104 .................................... 9 Item 8 Approve Used Vehicle Sales Business License/3138-162nd Lane ................................ 9 Item 9 Approve Used Vehicle Sales Business License/16191 Round Lake Blvd ................... 9 Item 10 Approve Extension of Liquor License/Beef O'Brady's............................................... 9 Item 11 Approve Removal of Assessment/PIN 33-32-24-41-0035 (R025-16) ......................... 9 Item 12 Approve Re -certification of Assessment/PIN 33-32-24-41-0005 (R026-16) ............... 9 Item 13 Approve Resolution Dedicating City Owned Property for Project Purposes/1 I- 25/Bunker Lake Boulevard Reconstruction (R027 -16) ...................................................... 9 Item 14 Accept Resignation Open Space Advisory Commission Member and Appoint Alternate.............................................................................................................................. 9 ADMINISTRATOR'S REPORT.................................................................................................... 9 MAYOR/COUNCIL INPUT........................................................................................................ 11 Pond Naming) .................................... 11 (City -Wide Garage Sale)........................................................................................................... 11 (North Suburban Home Improvement Show)........................................................................... 11 (Martin Meadows).................................................................................................................... 11 (Planning & Zoning Commission)............................................................................................ 11 (Heart Safe Community)........................................................................................................... 11 ADJOURNMENT......................................................................................................................... 11 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: March 15, 2016 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $195,967.33 on disbursement edit lists #1 - 3 from 02/29/16 to 03/09/16 have been issued and released. Claims totaling $141,242.56 on disbursement edit list #4 dated 03/15/16 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $337,209.89. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinka Accounts Payable Computer Check Proof List by Vendor User: brendaf Printed: 02/29/2016 - 8:40AM Batch: 00422.02.2016 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Ancon Aircon Electric Corporation Check Sequence: 1 ACH Enabled: False 10776-2016-1 Replace Fixtures in Maintenance Garage 2,088.12 02/29/2016 0101-41930-63105 10784-2016-1 Trouble Shoot GFCI Breaker Tripping 125.00 02/29/2016 0101-41920-63105 10791-2016-1 Replace Bulbs to LED 586.14 02/29/2016 0101-41920-63105 Check Total: 2,799.26 Vendor: CenLink CenmryLink Check Sequence: 2 ACH Enabled: False 763 754-6713 Subway @ Community Center 56.65 02/29/2016 2130-44100-62030 Check Total: 56.65 Vendor: Colonial Colonial Life & Accident Check Sequence: 3 ACH Enabled: False E7156706 Feb & Mar 2016 Premium - B7156706 19.20 02/29/2016 7100-00000-21218 E7156706 Feb & Mar 2016 Premium - E7156706 438.02 02/29/2016 0101-00000-21210 Check Total: 457,22 - Vendor: CompMine Compass Minerals America Check Sequence: 4 ACH Enabled: False 71452157 Bulk Salt for Streets 4,110.10 02/29/2016 0101-43200-61125 Check Total: 4,110.10 Vendor: - CoonRapi City of Coon Rapids Check Sequence: 5 ACH Enabled: False 11539 Traffic Signal - Hanson & 133rd 29.93 02/29/2016 0101-43400-62005 11539 Traffic Signal - Crosstown & 133rd 20.87 02/29/2016 0101-43400-62005 Check Total: 50.80 Vendor: CorvalCo, Corval Constrictors, Inc Check Sequence: 6 ACH Enabled: False 822379 Replaced Reheat Valve Actuator for Locker Rms 1,238.65 02/29/2016 2130-44300-63105 822473 Replaced a Faulty Gas Pressure Switch 865.62 02/29/2016 2130-44000-63105 Check Total: 2,104.27 AP -Computer Check Proof List by Vendor (02/29/2016 - 8:40 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Vendor: DahlberS Scott & Christy Dahlberg Check Sequence: 7 ACH Enabled: False 143277th Ave. NW 5,110.00 02/29/2016 4110-49300-63010 Check Total: 5,110.00 Vendor: Frattalo Frattallone's Hardware Sto Check Sequence: 8 ACH Enabled: False 25365 Garden Sprayer 17.49 02/29/2016 5100-48100-61105 25378 Anti -Seize Lube & Handle 15.78 02/29/2016 0101-42200-61005 25454 Ace Poly Grain Scoop 19.99 02/29/2016 0101-45000-61205 25458 Compression Cap 2.79 02/29/2016 0101-41930-61120 25463 #1 Snap 7.58 02/29/2016 6100-48800-61020 25465 Caulk Lexel Clear 6.99 02/29/2016 0101-41930-61120 25467 Misc. Supplies 9.99 02/29/2016 0101-41930-61120 25484 Osha Sign (Keep Out) 19.04 02/29/2016 0101-43300-61020 Check Total: 99.65 Vendor: Grainger Grainger Check Sequence: 9 ACH Enabled: False 9022701297 Wall Shelving 275.50 02/29/2016 0101-41920-61120 9022701305 Wall Shelving 275.50 02/29/2016 0101-41920-61120 Check Total: 551.00 Vendor: LanoEqui Lano Equipment, Inc. Check Sequence: 10 ACH Enabled: False 02-353696 EPA - Fluid, Oil Hydraulic for Unit #120 38.86 02/29/2016 6100-48800-61115 Check Total: 38.86 Vendor: LMNCIT League of Minnesota Cities Check Sequence: I I ACH Enabled: False 000000013158 Paid for Losses 200.00 02/29/2016 6200-48900-62105 Check Total: 200.00 Vendor: LittleFa Little Falls Machine, Inc. Check Sequence: 12 ACH Enabled: False 00057946 Oneway Screw & Screw Sack Assy 596.81 02/29/2016 6100-48800-61115 Check Total: 596.81 Vendor: Menards Menards Check Sequence: 13 ACH Enabled: False 10159 Laundry Detergent 11.70 02/29/2016 6100-48800-61020 10358 Tool 6.97 02/29/2016 6100-48800-61205 10358 Parts for Unit 407-191 54.36 02/29/2016 6100-48800-61115 10358 Gloves & PVC Coupling 7.38 02/29/2016 6100-48800-61020 10436 Parts for Unit 407-191 17.25 02/29/2016 6100-48800-61115 AP -Computer Check Proof List by Vendor (02/29/2016 - 8:40 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 10436 Utility Knifes 14.97 02/29/2016 6100-48800-61205 9236 Batteries, Banq Table & ]0' Cord 141.23 02/29/2016 213044000-61020 9344 Shelf Kit 34.99 02/29/2016 0101-41930-61120 9344 Cedar 125.80 02/29/2016 0101-45000-61105 9539 MIsc. Supplies 105.39 02/29/2016 0101-43100-61020 9884 Paint Supplies 44.32 02/29/2016 0101-43100-61020 Check Total: 564.36 Vendor: MNEquipn Minnesota Equipment Check Sequence: 14 P43658 Chain for Unit #14-20 79.80 02/29/2016 6100-48800-61115 ACH Enabled: False P98991 Temp Sender for Unit #09-589 63.30 02/29/2016 6100-48800-61115 Check Total: 143.10 Vendor: MNGFOA Minnesota GFOA Check Sequence: IS ACH Enabled: False 06053 2016 Membership Dues for M. Knutson 60.00 02/29/2016 0101-41400-61320 06115 2016 Membership Dues for L. Brezinka 60.00 02/29/2016 0101-41400-61320 06117 2016 Membership Dues for J. Dickinson 60.00 02/29/2016 0101-41400-61320 Check Total: 180.00 Vendor: MNPCA Minnesota Pollution Control Agency Check Sequence: 16 SD-57368892 Wastewater Certification - W. Goodrich 23.00 02/29/2016 5200-48200-61320 ACE Enabled: False Check Total: 23.00 Vendor: MTIDist MTI Distributing Inc Check Sequence: 17 ACH Enabled: False 1049909-00 Parts for Unit #14-562 41.64 02/29/2016 6100-48800-61115 Check Total: 41.64 Vendor: NoCounFo North Country Ford Check Sequence: 18 272348 Switch for Unit #66 79.12 ACH Enabled: False 02/29/2016 6100-48800-61115 Check Total: 79.12 Vendor: NoStSign North Star Signs & Engraving Check Sequence: 19 17679 Name Plates for Marypat 11.00 02/29/2016 0101-41300-61005 ACH Enabled: False 17679 Name Plates for Scott Hudson 25.00 02/29/2016 0101-41500-61005 Check Total: 36.00 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 20 ACH Enabled: False 3253-177453 Radiator Cap for Unit #101 7.87 02/29/2016 6100-48800-61115 AP-Compnter Check Proof List by Vendor (02/29/2016 - 8:40 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 3253-177744 Oil Filters 6.80 02/29/2016 6100-48800-61115 3253-177745 Hydraulic Filter 29.14 02/29/2016 6100-48800-61115 3253-178490 Oil Filters, Air Filters & Hydraulic Filters 203.08 02/29/2016 6100-48800-61115 Check Total: 246.89 Vendor: OPUS21 OPUS 21 Check Sequence: 21 ACH Enabled: False 160145 January 2016 Utility Billing 298.95 02/29/2016 0101-41400-61010 160145 January 2016 Utility Billing 4,092.26 02/29/2016 5300-48300-63010 160145 January 2016 Utility Billing 2,809.16 02/29/2016 0101-43600-63010 160145 January 2016 Utility Billing 2,888.45 02/29/2016 5200-48200-63010 160145 January 2016 Utility Billing 2,546.57 02/29/2016 5100-48100-63010 Check Total: 12,635.39 Vendor: OxySvcCo Oxygen Service Company Check Sequence: 22 ACH Enabled: False 07944021 Tools 696.96 02/29/2016 0101-41930-61205 Check Total: 696.96 Vendor: Postmast Postmaster Check Sequence: 23 ACH Enabled: False P126 Standard Mail Bulk Permit #26 225.00 02/29/2016 0101-41210-61405 Check Total: 225.00 Vendor: RivenHe Heidi Rivers Check Sequence: 24 ACH Enabled: False Learn to Skate Coach 90.00 02/29/2016 2130-44300-63005 Check Total: 90.00 Vendor: SWLand S.W. Land LLC Check Sequence: 25 ACH Enabled: False Country Oaks North -Share Watermain Fees 3,283.36 02/29/2016 4110-49300-63010 Check Total: 3,283.36 Vendor: SabelPau Paul Sabel Check Sequence: 26 ACH Enabled: False 169174 Saber Pro 100:1 Pre -Mix 89.44 02/29/2016 6100-48800-61020 Check Total: 89.44 Vendor: SPOK SPOK, INC. Check Sequence: 27 ACH Enabled: False Z3754342B March 2016 Monthly Pager Service 25.51 02/29/2016 5100-48100-62030 Check Total: 25.51 AP -Computer Check Proof List by Vendor (02/29/2016 - 8:40 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference Vendor: SunLifeF Sun Life Financial Check Sequence: 28 ACH Enabled: False 238450 Much 2016 Premium 3.80 02/29/2016 7100-00000-21218 238450 March 2016 Premium 703.57 02/29/2016 0101-00000-21216 238450 March 2016 Premium 250.64 02/29/2016 0101-00000-21217 238450 March 2016 Premium 37.24 02/29/2016 0101-42200-60330 238450 March 2016 Premium 1,688.75 02/29/2016 0101-00000-21205 Check Total: 2,684.00 Vendor: TraneUS Trane US Inc. Check Sequence: 29 ACH Enabled: False 36216086 Repair on Operation of East Garage MUA 906.00 02/29/2016 0101-41930-63105 Check Total: 906.00 Vendor: TCFilter Twin City Filter Service, Inc. Check Sequence: 30 ACH Enabled: False 0589317 -IN Filters 56.25 02/29/2016 0101-41930-63010 0589317 -IN Filters 88.66 02/29/2016 0101-41920-63010 0589317 -IN Filters 609.06 02/29/2016 2130-44000-63010 0589317 -IN Filters 163.81 02/29/2016 0101-41910-63010 Check Total: 917.78 Vendor: USBankEq US Bank Equipment Finance Check Sequence: 31 ACH Enabled: False 298118795 Ricoh Copier Lease 180.59 02/29/2016 0101-42200-62200 298118795 Ricoh Copier Lease 260.05 02/29/2016 2130-44000-62200 298118795 Ricoh Copier Lease 281.72 02/29/2016 0101-42300-62200 Check Total: 722.36 Vendor: Verizon Verizon Wireless Check Sequence: 32 ACH Enabled: False 9760413892 Monthly Cell Phone Service 69.42 02/29/2016 0101-41200-62030 9760413892 Monthly Cell Phone Service 138.84 02/29/2016 0101-42300-62030 9760413892 Monthly Cell Phone Service 164.78 02/29/2016 2130-44000-62030 9760413892 Monthly Cell Phone Service 98.44 02/29/2016 0101-41500-62030 9760413892 Monthly Cell Phone Service 402.49 02/29/2016 0101-41600-62030 9760413892 Monthly Cell Phone Service 59.42 02/29/2016 0101-41400-62030 9760413892 Monthly Cell Phone Service 244.53 02/29/2016 0101-42200-62030 9760413892 Monthly Cell Phone Service 104.43 02/29/2016 010141420-62030 9760413892 Monthly Cell Phone Service 375.73 02/29/2016 0101-45000-62030 9760413892 Monthly Cell Phone Service 117.06 02/29/2016 5200-48200-62030 9760413892 Monthly Cell Phone Service 74.03 02/29/2016 0101-43300-62030 9760413892 Monthly Cell Phone Serviced 293.56 02/29/2016 0101-43100-62030 9760413892 Monthly Cell Phone Service 138.97 02/29/2016 6100-48800-62030 9760413892 Monthly Cell Phone Service 249.32 02/29/2016 5100-48100-62030 AP -Computer Check Proof List by Vendor (02/29/2016 - 8:40 A -K Page 5 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 2,531.02 Vendor: Vernon Vemon Company Check Sequence: 33 ACH Enabled: False 2074994 RI Home Show - 25 Sheet Sticky Note 161.73 02/29/2016 0101-42300-61005 2075812 RI Home Show - Reversible Screwdriver 426.70 02/29/2016 0101-42300-61020 Check Total: 588.43 Vendor: VikIndus Viking Industrial Center Check Sequence: 34 ACH Enabled: False 3071688 Misc. Supplies 451.20 02/29/2016 2130-44300-61020 Check Total: 451.20 Vendor: WSB WSB & Associates, Inc. Check Sequence: 35 ACH Enabled: False 7 Kelsey Round Lake Park Plan 3,284.00 02/29/2016 4150-49300-63005 Check Total: 3,284.00 Total for Check Run: 46,619.18 Total of Number of Checks: 35 AP -Computer Check Proof List by Vendor (02/29/2016 - 8:40 AM) Page 6 Accounts Payable Computer Check Proof List by Vendor User: brendaf Printed: 03/01/2016 - 11:42AM Batch: 00402.03.2016 Invoice No Description Amount Payment Date Acct Number Reference Vendor: AFLAC AFLAC Check Sequence: 1 ACH Enabled: False 236454 February 2016 Premium 395.36 03/01/2016 0101-00000-21209 Check Total: 395.36 Vendor: AmTraffi American Traffic Safety Check Sequence: 2 ACH Enabled: False 2016 Membership Dues for C. Olson 79.00 03/01/2016 0101-43300-61320 Check Total: 79.00 Vendor: AnkHenn Anoka -Henn. Ind. Dist. 911 Check Sequence: 3 ACH Enabled: False 2015 - 2016 Season Hockey Tickets 4,469.00 03/01/2016 2130-00000-24213 Check Total: 4,469.00 Vendor: BLR-Busi BLR - Business & Legal Check Sequence: 4 ACH Enabled: False 16878003 Minnesota Employment Law Letter 479.00 03/01/2016 0101-41230-61325 Check Total: 479.00 Vendor: CollinsS Steve Collins Check Sequence: 5 ACH Enabled: False Lem to Skate Coach 45.00 03/01/2016 2130-44300-63005 Learn to Skate Coach 45.00 03/01/2016 2130-44300-63005 Check Total: 90.00 Vendor: ECM ECM Publishers, Inc. Check Sequence: 6 ACE Enabled: False 307765 Andover Advocate - February 2016 129.00 03/01/2016 0101-46000-63025 Check Total: 129.00 Vendor: ElectDes Electronic Design Company Check Sequence: 7 ACH Enabled: False M121550 Repair Sound System in Fieldhouse 258.50 03/01/2016 2130-44400-63105 AP -Computer Check Proof List by Vendor (03/01/2016 - 11:42 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (03/01/2016 - 11:42 AM) Page 2 Check Total: 258.50 Vendor: Fastenal Fastenal Company Check Sequence: 8 ACH Enabled: False MNTC8137681 Measuring Wheel & Garage Door Lube 67.68 03/01/2016 5100-48100-61005 Check Total: 67.68 Vendor: G&K G&K Services Inc Check Sequence: 9 ACH Enabled: False 1182572131 Uniform Cleaning 19.61 03/01/2016 6100-48800-61020 1182572131 Uniform Cleaning 137.42 03/01/2016 0101-43100-61020 1182572131 Uniform Cleaning 19.64 03/01/2016 0101-43300-61020 1182572131 Uniform Cleaning 58.89 03/01/2016 0101-45000-61020 1182572131 Unifonn Cleaning 19.64 03/01/2016 5100-48100-61005 1182572131 Unifonn Cleaning 39.25 03/01/2016 5200-48200-61005 1182572132 Floor Mat Rental 54.70 03/01/2016 0101-41930-62200 1182572133 Floor Mat Rental 33.60 03/01/2016 0101-41910-62200 Check Total: 382.75 Vendor: GFOA Gov't Finance Officers Ass Check Sequence: 10 ACH Enabled: False 0116003 2016 Membership Dues 250.00 03/01/2016 0101-41400-61320 Check Total: 250.00 Vendor: GreeneDo Donovan Greene Check Sequence: 11 ACH Enabled: False Learn to Skate Coach 183.00 03/01/2016 2130-44300-63005 Check Total: 183.00 Vendor: HagforsT Ted Hagfors Inc. Check Sequence: 12 ACH Enabled: False 201604 2016 Electrical Inspections 1,542.75 03/01/2016 0101-42300-63005 Check Total: 1,542.75 Vendor: Hawkins2 Hawkins Inc Check Sequence: 13 ACH Enabled: False 3837019 Chemicals for Water Treatment Plant 3,347.97 03/01/2016 5100-48100-61040 Check Total: 3,347.97 Vendor: HDSuppW; HD Supply Waterworks, LTD. Check Sequence: 14 ACH Enabled: False F154786 Water Meter Supplies 690.00 03/01/2016 5100-48100-61035 Check Total: 690.00 AP -Computer Check Proof List by Vendor (03/01/2016 - 11:42 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Vendor: IPMAMN IPMA-HR Minnesota Check Sequence: 15 ACH Enabled: False 00069650 2016 Membership Dues 25.00 03/01/2016 0101-41230-61320 Check Total: 25.00 Vendor: KalmesAs Ashley Kalmes Check Sequence: 16 ACH Enabled: False Learn to Skate Coach 675.00 03/01/2016 2130-44300-63005 Check Total: 675.00 Vendor: KinnTayl Taylor Kinn Check Sequence: 17 ACH Enabled: False Learn to Skate Coach 214.75 03/01/2016 2130-44300-63005 Check Total: 214.75 Vendor: LegShiel Legal Shield Check Sequence: 18 ACH Enabled: False 0031833 March 2016 Premium 108.65 03/01/2016 0101-00000-21219 Check Total: 108.65 Vendor: LenartSa Samantha Lenart Check Sequence: 19 ACH Enabled: False Learn to Skate Coach 244.00 03/01/2016 2130-44300-63005 Check Total: 244.00 Vendor: Menards Menards Check Sequence: 20 ACH Enabled: False 10018 Misc. Supplies 25.35 03/01/2016 5100-48100-61120 10345 Misc. Supplies 18.99 03/01/2016 5100-48100-61120 9353 Misc. Supplies 201.26 03/01/2016 5100-48100-61005 Check Total: 245.60 Vendor: MetSales Metro Sales Incorporated Check Sequence: 21 ACH Enabled: False INV469257 Ricoh Copier Lease 104.00 03/01/2016 0101-41930-62200 Check Total: 104.00 Vendor: MunEmerg Municipal Emergency Services, Inc. Check Sequence: 22 ACH Enabled: False IN1001085 Radio Holder & Strap 241.24 03/01/2016 0101-42200-61020 Check Total: 241.24 Vendor: NGlantz N. Glantz & Son Check Sequence: 23 ACH Enabled: False 6257212-00 Gerber 280 Red Reflective Pun 126.86 03/01/2016 0101-42200-61020 AP -Computer Check Proof List by Vendor (03/01/2016 - 11:42 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (03/01/2016 - 11:42 AM) Page 4 Check Total: 126.86 Vendor: NCPERS NCPERS Group Life Ins: Mi Check Sequence: 24 ACH Enabled: False 3120316 Much 2016 Premium 16.00 03/01/2016 7100-00000-21218 3120316 March 2016 Premium 144.00 03/01/2016 0101-00000-21205 Check Total: 160.00 Vendor: OsterAbb Abbie Oster Check Sequence: 25 ACH Enabled: False Learn to Skate Coach 213.50 03/01/2016 2130A4300-63005 Check Total: 213.50 Vendor: PralutsD Danielle Pralutsky Check Sequence: 26 ACH Enabled: False Lem to Skate Coach 360.00 - 03/01/2016 2130-44300-63005 Check Total: 360.00 Vendor: PrintSer Printers Service, Inc. Check Sequence: 27 ACH Enabled: False 276834 Ice Knife Sharpening 60.00 03/01/2016 2130-44300-61020 Check Total: 60.00 Vendor: RautioKi Kirby Rautio Check Sequence: 28 ACH Enabled: False 25244 Refund Key Deposit for Prairie Knoll Bldg. 100.00 03/01/2016 0101-00000-24201 Check Total: 100.00 Vendor: RiversHe Heidi Rivers Check Sequence: 29 ACH Enabled: False Learn to Skate Instructor 210.00 03/01/2016 2130-44300-63005 Check Total: 210.00 Vendor: SandersB Bruce Sanders Check Sequence: 30 ACH Enabled: False Pickleball Trainer 97.50 03/01/2016 2130-44400-63005 Check Total: 97.50 Vendor: SignsNow Signs Now Check Sequence: 31 ACH Enabled: False SN -6248 Blank Name Tags 121.00 03/01/2016 0101-42200-61020 Check Total: 121.00 Vendor: SMJConsu SMJ Consulting Services LLC Check Sequence: 32 ACH Enabled: False AP -Computer Check Proof List by Vendor (03/01/2016 - 11:42 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference Escrow Tower Upgrades - 16191 Round Lake Blvd 1,843.84 03/01/2016 7200-00000-24214 Interest Tower Upgrades - 16191 Round Lake Blvd 0.65 03/01/2016 7200-41400-56910 Check Total: 1,843.89 Vendor: StaggerM Madison Staggert Check Sequence: 33 ACH Enabled: False Learn to Skate Coach 320.00 03/01/2016 2130-44300-63005 Check Total: 320.00 Vendor: StarTri2 Stu Tribune Check Sequence: 34 ACH Enabled: False 10962115 April Monthly I -Pad Subscription 16.96 03/01/2016 0101-41200-61325 Check Total: 16.96 Vendor: WasMgmt2 Waste Management- Blaine Check Sequence: 35 ACH Enabled: False 7335984-0500-5 February 2016 Garbage Service 75.40 03/01/2016 0101-41920-62020 7335985-0500-2 February 2016 Garbage Service 80.23 03/01/2016 0101-41920-62020 7335986-0500-0 March 2016 Garbage Service 134.68 03/01/2016 0101-41920-62020 7335987-0500-8 February 2016 Garbage Service 104.32 03/01/2016 0101-41910-62020 Check Total: 394.63 Vendor: WellsFar Wells Fargo Bank Check Sequence: 36 ACH Enabled: False Cake for Jolene 29.23 03/01/2016 7100-00000-24208 Council Meeting 107.41 03/01/2016 0101-41100-61310 All Staff Meeting 41.15 03/01/2016 0101-41200-61310 Mayors'Prayer Breakfast 380.00 03/01/2016 0101-41100-61320 Registration for Clerk Conference 220.00 03/01/2016 0101-41300-61320 Registration for Training 1,200.00 03/01/2016 6100-48800-61315 Vehicle License 60.75 03/01/2016 6100-48800-61415 Misc. Supplies 272.18 03/01/2016 0101-41930-61120 Misc. Supplies 736.97 03/01/2016 0101-41920-61120 Fuel 17.00 03/01/2016 6100-48800-61045 - Parts for Units #4823 & #14-208 198.90 03/01/2016 6100-48800-61115 Registration for Training 600.00 03/01/2016 6100-48800-61315 Postage 3.54 03/01/2016 5100-48100-61405 Misc, Supplies 687.72 03/01/2016 2130-44400-61020 Registration for Class 1,200.00 03/01/2016 6100-48800-61315 Misc. Supplies 441.31 03/01/2016 0101-43100-61020 Tools 964.82 03/01/2016 0101-43100-61205 Registration for Conference 390.00 03/01/2016 0101-43100-61315 EPay Testing for Bldg. Dept. 9.00 03/01/2016 0101-42300-52185 Misc. Supplies 291.84 03/01/2016 0101-42200-61020 AP -Computer Check Proof List by Vendor (03/01/2016 - 11:42 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Subscription 204.00 03/01/2016 0101-42200-61325 2016 Membership Dues 968.75 03/01/2016 0101-41600-61320 2016 Membership Dues 193.75 03/01/2016 0101-45000-61320 2016 Membership Dues 193.75 03/01/2016 0101-43100-61320 2016 Membership Dues 193.75 03/01/2016 6100-48800-61320 2016 Membership Dues 193.75 03/01/2016 5200-48200-61320 2016 Membership Dues 191.00 03/01/2016 5100-48100-61320 Registration for Conference 365.00 03/01/2016 0101-41600-61315 Pop 35.87 03/01/2016 7100-00000-24208 Subscription 35.00 03/01/2016 0101-43200-61325 DOT Dues 125.00 03/01/2016 0101-41420-61320 EBay Sale Fee 415.20 03/01/2016 4180-49300-58155 Check Total: 10,966.64 Total for Check Run: 29,213.23 Total of Number of Checks: 36 AP -Computer Check Proof List by Vendor (03/01/2016 - 11:42 AM) Page 6 Accounts Payable Ace Solid Waste, Inc. Computer Check Proof List by Vendor 1 w ACH Enabled: False User: brendaf Garbage Service 6.53 Printed: 03/10/2016 - 10:53AM 0101-45000-62020 Batch: 00407.03.2016 03/16 Commercial Waste & Recycling 355.20 Invoice No Description Amount Payment Date Acct Number Reference Vendor: AceSolid Ace Solid Waste, Inc. Check Sequence: 1 ACH Enabled: False 134716/1592937 Garbage Service 6.53 03/09/2016 0101-45000-62020 94679/1595255 03/16 Commercial Waste & Recycling 355.20 03/09/2016 2130-44100-62020 94679/1595255 03/16 Commercial Waste & Recycling 355.19 03/09/2016 2130-44000-62020 Check Total: 716.92 Vendor: Aircon Aircon Electric Corporation Check Sequence: 2 ACH Enabled: False 10719-2015-1 WTP Repair Exit/Emergency Lights 963.23 03/09/2016 5100-48100-63105 10786-2016-1 Replace Ballasts/Bulbs in Field House 1,067.50 03/09/2016 2130-44400-63105 10792-2016-1 FS#2 Wire Hose Washer Receptacle 1,522.73 03/09/2016 0101-41920-63105 10806-2016-1 Bulbs for Maintenance Shop 178.05 03/09/2016 0101-41930-61120 Check Total: 3,731.51 Vendor: AlexAir Alex Air Apparatus, Inc. Check Sequence: 3 ACH Enabled: False 29136 Labor to Repair Compressor 290.00 03/09/2016 0101-42200-63100 Check Total: 290.00 Vendor: AndCenIc Andover Center Ice Club Check Sequence: 4 ACH Enabled: False 2015-2016 1/2 Page Program Ad 200.00 03/09/2016 2130-44300-63025 Check Total: 200.00 Vendor: AnkCity City of Anoka Check Sequence: 5 ACH Enabled: False 201603013988 Traffic Signal @ County Road 7 & 116 20.50 03/09/2016 0101-43400-62005 Check Total: 20.50 Vendor: AnkCol4 Anoka Cc Recorder Check Sequence: 6 ACH Enabled: False 520 BLB WM Ext - Blackft to 140th .138.00 03/09/2016 4110-49300-63215 520 Recording Fees 46.00 03/09/2016 0101-41500-63215 AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AM) Page 2 Check Total: 184.00 Vendor: AnkCol6 Anoka Cc Sheriff- Andover Check Sequence: 7 ACH Enabled: False Deputies for Andover Hockey Games 2,498.40 03/09/2016 2130-00000-24212 Check Total: 2,498.40 Vendor: AspenMil Aspen Mills Check Sequence: 8 ACH Enabled: False 178128 Uniform for D. Smith 228.85 03/09/2016 0101-42200-61305 Check Total: 228,95 Vendor: BarrEngi Barr Engineering Company Check Sequence: 9 ACH Enabled: False 23021026.01-2 Wellhead Prot Plan Phase II 4,168.00 03/09/2016 5100-48100-63005 Check Total: 4,168.00 Vendor: BlainBro Blaine Brothers Truckaline Check Sequence: 10 ACH Enabled: False 0104141002 Filter, Lube 25.74 03/09/2016 5100-48100-61135 Check Total: 25,74 Vendor: Briggs Briggs And Morgan, P.A. Check Sequence: 11 ACH Enabled: False 575986 TIF Dist. No. 1 - 3 5,000.00 03/09/2016 4510-49300-63005 Check Total: 5,000.00 Vendor: Centerpt CenterPoint Energy Check Sequence: 12 ACH Enabled: False 5825952 Equipment Building 205.91 03/09/2016 0101-41950-62015 5825952 5840270 Water Treatment Plant 1,553.98 03/09/2016 5100-48100-62015 5840270 5840341 Prairie Knoll Park 67.73 03/09/2016 0101-41990-62015 5840341 5841153 Fire Station #1 614.36 03/09/2016 0101-41920-62015 5841153 5841451 Fire Station #2 579.21 03/09/2016 0101-41920-62015 5841451 5852601 Fire Station#3 682.28 03/09/2016 0101-41920-62015 5852601 5864630 Pumphouse 94 48.41 03/09/2016 5100-48100-62015 5864630 5883191 Sunshine Park 160.96 03/09/2016 0101-41970-62015 5883191 5893307 well #1 78.66 03/09/2016 5100-48100-62015 5893307 5907226 Pumphouse #6 72.69 03/09/2016 5100-48100-62015 5907226 5927939 Pumphouse #7 83.17 03/09/2016 5100-48100-62015 5927939 5945463 well #3 64.96 03/09/2016 5100-48100-62015 5945463 5950580 City Hall/Senior Center 760.92 03/09/2016 0101-41910-62015 5950580 6122874 Lift Station #4 19.17 03/09/2016 5200-48200-62015 6122874 7575198 ASN Ballfields 185.27 03/09/2016 0101-41980-62015 7575198 AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 7725077 Lift Station #1 18.05 03/09/2016 5200-48200-62015 7725077 8743371 Wanning House 80.42 03/09/2016 0101-45000-62015 8743371 Check Total: 5,276.15 Vendor: ClassC Class C Components Inc. Check Sequence: 13 ACH Enabled: False 192589 Windex/Roll Towels/Bowl Cleaner & Garbage B 881.44 03/09/2016 2130-44000-61020 Check Total: 881.44 Vendor: CMSComn CMS Communications, Inc. Check Sequence: 14 ACH Enabled: False 1657997 ShmeTel Phone Repair 250.00 03/09/2016 0101-41420-63100 Check Total: 250.00 Vendor: CMTDiver CMT Diversified Janitorial Svc Check Sequence: 15 ACH Enabled: False 2886 Monthly Cleaning Service 1,248.75 03/09/2016 0101-41930-63010 2886 Monthly Cleaning Service 708.75 03/09/2016 0101-41920-63010 2886 Monthly Cleaning Service 1,417.50 03/09/2016 0101-41910-63010 Check Total: 3,375.00 Vendor: Comcast4 Comcast Check Sequence: 16 ACH Enabled: False 900524839 City Hall - PRI T1 Loop (57%) 132.16 03/09/2016 0101-41910-62030 900524839 Public Works - PRI TI Loop (18 41.74 03/09/2016 0101-41930-62030 900524839 Water Treatment Plant - PRI TI 16.23 03/09/2016 5100-48100-62030 900524839 Community Center - PRI T1 Loop 18.55 03/09/2016 2130-44000-62030 900524839 Fire Station #1 -PRI T1 Loop 23.19 03/09/2016 0101-41920-62030 Check Total: 231.87 Vendor: Comcast5 Comcast Check Sequence: 17 ACH Enabled: False 8772107890001086 Public Works - Internet 99.98 03/09/2016 0101-41930-62030 8772107890001086 City Hall - Internet 99.98 03/09/2016 0101-41910-62030 8772107890001086 Fire Station #2 66.85 03/09/2016 0101-41920-62030 763-421-9426 8772107890001086 Fire Station #3 91.80 03/09/2016 0101-41920-62030 763-434-6173 8772107890001086 Public Works 26.94 03/09/2016 0101-41930-62030 763-755-8118 8772107890001086 Water Treatment Plant 116.75 03/09/2016 5100-48100-62030 763-862-8874 8772107890001086 Community Center 216.55 03/09/2016 2130-44000-62030 763-755-2129 8772107890001086 Sunshine Park 20.95 03/09/2016 0101-41975-62030 763-755-9189 8772107890001086 Sunshine Park 20.95 03/09/2016 0101-41970-62030 763-755-9189 8772107890001086 City Hall 164.69 03/09/2016 0101-41910-62030 763-755-5100 8772107890001086 Fire Station #1 109.80 03/09/2016 0101-41920-62030 763-755-9825 8772107890001086 Andover Station N Ballfields 41.90 03/09/2016 0101-41980-62030 763-767-2547 AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 8772107890001086 Public Works 107.76 03/09/2016 5100-48100-62030 763-755-8118 Check Total: 1,184.90 Vendor: Connexl Connexus Energy Check Sequence: 18 ACH Enabled: False Bunker Lake & Crosstown - Signal 52.77 03/09/2016 0101-43400-62005 386026-251654 Lift Station #4 236.21 03/09/2016 5200-48200-62005 386026-251905 Signal 1594 Andover Blvd 18.16 03/09/2016 0101-43500-62005 386026-284894 Pumphouse #7 87.63 03/09/2016 510048100-62005 386026-255064 13551 Jay Street - Lights 178.80 03/09/2016 2110-00000-11310 386026-255962 Martin&Convnercial - Lights 241.06 03/09/2016 2110-00000-11310 386026-255963 CH Campus Outdoor Hockey Rinks 295.81 03/09/2016 0101-45000-62005 386026-302015 Sports Complex -3535161st Ave 151.25 03/09/2016 0101-45000-62005 386026-304108 15700 7th St. - Traffic Signal 18.16 03/09/2016 0101-43500-62005 386026-275108 Signal & Lights - 16119 Hanson 84.55 03/09/2016 0101-43400-62005 386026-305951 Bunker Lake & Rose St 14.58 03/09/2016 0101-43500-62005 386026-251491 Recycling Center 43.02 03/09/2016 010146000-62005 386026-304690 Round Lake&136th 4.54 03/09/2016 0101-43500-62005 386026-201283 Bunker Lake & Jay 29.15 03/09/2016 0101-43500-62005 386026-251653 Signal 13976 Hanson BLvd 18.16 03/09/2016 0101-43500-62005 386026-298781 13753 Ibis St NW - Sign 6.75 03/09/2016 2110-46500-62005 386026-307957 Crooked Lk Elementary Rink 51.90 03/09/2016 0101-45000-62005 386026-306807 Signal Bunker & Crosstown 29.15 03/09/2016 0101-43500-62005 386026-251654. County Road 9 & 116 - Signal 18.53 03/09/2016 0101-00000-13201 386026-201749 Pumphouse #4 240.36 03/09/2016 5100-48100-62005 386026-231280 City Hall Garage 20.43 03/09/2016 0101-41960-62005 386026-231281 Tower#2 33.14 03/09/2016 5100-48100-62005 386026-231282 Pumphouse 95 212.83 03/09/2016 5100-48100-62005 386026-237118 Hidden Creek E Pk -Sec Lightl 12.65 03/09/2016 0101-45000-62005 386026-238967 Siren #3 - 16860 Roanoke St. NW 5.00 03/09/2016 0101-42400-62005 386026-300407 Siren #4 - 158th & Dakota St. NW 5.00 03/09/2016 0101-42400-62005 386026-300408 Hawkridge Park - Service #2 36.60 03/09/2016 0101-45000-62005 386026-301889 Chesterton Commons Pk -Security 8.36 03/09/2016 0101-45000-62005 386026-301899 Country Oaks W Pk -Security 8.36 03/09/2016 0101-45000-62005 386026-301901 Round Lake & 135th 4.54 03/09/2016 0101-43500-62005 386026-201284 County Road 9 & 116 20.43 03/09/2016 0101-43500-62005 386026-201749 Round Lake & 138th 14.58 03/09/2016 0101-43500-62005 386026-201751 Bunker& Hanson 18.16 03/09/2016 0101-43500-62005 386026-203068 Round Lake 140th 18.16 03/09/2016 0101-43500-62005 386026-201777 Bunker Lake & Heather 21.87 03/09/2016 0101-43500-62005 386026-251490 Lift Station#6 75.07 03/09/2016 5200-48200-62005 386026-275284 Prairie Knoll Park 315.86 03/09/2016 0101-45000-62005 386026-275569 Lift Station #7 49.54 03/09/2016 5200-48200-62005 386026-276742 AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AR Page 4 Invoice No Description Amount Payment Date Acct Number Reference TImber Trail Park Security Lights 10.06 03/09/2016 0101-45000-62005 386026-277955 Fire Station#3 873.75 03/09/2016 0101-41920-62005 386026-279236 Community Center 13,651.28 03/09/2016 2130-44000-62005 386026-281212 Lift Station #8 85.47 03/09/2016 5200-48200-62005 386026-281840 13914 Prairie Road - Signal 29.91 03/09/2016 0101-43400-62005 386026-282927 Andover Blvd&Hanson - Signal 41.68 03/09/2016 0101-43400-62005 386026-284894 Pine Hills Park 12.65 03/09/2016 0101-45000-62005 386026-256788 Hidden Creek North Park 13.50 03/09/2016 0101-45000-62005 386026-261455 Shadowbrook East Park 21.86 03/09/2016 0101-45000-62005 386026-267140 City Hall Park Lighting 30.22 03/09/2016 0101-45000-62005 386026-268970 1600 Crosstown Blvd - Signal 41.35 03/09/2016 0101-43400-62005 386026-269010 2139 Bunker Lake - Signal 83.31 03/09/2016 0101-00000-11310 386026-269011 Terrace Park -Security Lights 8.36 03/09/2016 0101-45000-62005 386026-270409 Eveland Field -Security Lights 8.36 03/09/2016 0101-45000-62005 386026-270410 Wild Iris Park -Security Lights 8.36 03/09/2016 0101-45000-62005 386026-270411 Strootman Park -Security Lights 8.36 03/09/2016 0101-45000-62005 386026-270412 Water Treatment Plant 4,146.62 03/09/2016 5100-48100-62005 386026-271472 Sunshine Park - Electric 46.93 03/09/2016 0101-45000-62005 386026-273153 Pumphouse #8 971.27 03/09/2016 5100-48100-62005 386026-273808 157007th Ave - Signal 36.60 03/09/2016 0101-43400-62005 386026-275108 Fire Station#1 1,036.41 03/09/2016 0101-41920-62005 386026-68989 Lift Station 45 49.66 03/09/2016 5200-48200-62005 386026-273019 Community Center Concession Stand 422.20 03/09/2016 2130-44100-62005 - 386026-281212 Red Oaks W Pk -Security Light 12.65 03/09/2016 0101-45000-62005 386026-246005 Lift Station 42 55.08 03/09/2016 5200-48200-62005 386026-250066 Lift Station #3 66.64 03/09/2016 5200-48200-62005 386026-250421 Northwood E Pk -Security Light 8.36 03/09/2016 0101-45000-62005 386026-250587 Bunker Lake & Heather St - Signal 46.08 03/09/2016 0101-43400-62005 386026-251490 Bunker Lake & Rose St - Signal 46.43 03/09/2016 0101-43400-62005 386026-251491 Bunker Lake & Jay St - Signal 47.93 03/09/2016 0101-43400-62005 386026-251653 Signal 15390 Hanson Blvd 36.60 03/09/2016 0101-43400-62005 386026-287969 1157 Andover Blvd - Well #9 2,128.03 03/09/2016 5100-48100-62005 386026-286880 Signal 15698 Rd Lk Blvd 32.68 03/09/2016 0101-43400-62005 386026-290712 Lift Station #9 49.07 03/09/2016 5200-48200-62005 386026-287602 Country Oaks Park 5.00 03/09/2016 0101-45000-62005 386026-289790 Round Lake & 136th - Signal 23.71 03/09/2016 0101-00000-13201 386026-201283 Round Lake & 135th - Signal 19.45 03/09/2016 0101-43400-62005 386026-201284 Round Lake & 135th - Signal 24.00 03/09/2016 0101-00000-13201 386026-201284 County Road 9 & 116 - Signal 35.17 03/09/2016 0101-43400-62005 386026-201749 North Woods West Park 13.50 03/09/2016 0101-45000-62005 386026-201868 Hanson & 138th Lane 13.50 03/09/2016 5300-48300-62005 386026-202678 Bunker& Hanson -Signal 51.39 03/09/2016 0101-43400-62005 386026-203068 Pumphouse#3 47.11 03/09/2016 5100-48100-62005 386026-203069 AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Prairie Knoll Park 34.77 03/09/2016 0101-45000-62005 386026-175813 Creek -view Crossing Park 12.65 03/09/2016 0101-45000-62005 386026-175877 County Rd Intersect Lights 2,547.38 03/09/2016 0101-43500-62005 386026-176059 Subdivision Interior Street Lt 14,601.10 03/09/2016 0101-43600-62005 386026-176201 Tower#1 152.58 03/09/2016 5100-48100-62005 386026-178452 Fire Station #2 533.31 03/09/2016 0101-41920-62005 386026-178835 Lift Station#1 141.72 03/09/2016 5200-48200-62005 386026-178836 Punphouse42 239.04 03/09/2016 5100-48100-62005 386026-201125 Round Lake & 136th - Signal 19.17 03/09/2016 0101-43400-62005 386026-201283 14298 Round Lake - Signal 30.48 03/09/2016 0101-43400-62005 386026-279219 Andover Station North Ballfld 210.22 03/09/2016 0101-45000-62005 386026-292904 Andover St Ballfield Lights 28.22 03/09/2016 0101-45000-62005 386026-292904 Andover St N Ballfield Lights 4232 03/09/2016 0101-43500-62005 386026-292034 Public Works 2,184.86 03/09/2016 0101-41930-62005 386026-159276 Langseth Park 12.65 03/09/2016 0101-45000-62005 386026-174273 Hidden Creek North Park 25.30 03/09/2016 0101-45000-62005 386026-174280 Fox Meadows Park 12.65 03/09/2016 0101-45000-62005 386026-175264 Pleasant Oaks -Security Light 12.65 03/09/2016 0101-45000-62005 386026-238968 Pumphouse#6 63.09 03/09/2016 5100-48100-62005 386026-245409 Kelsey/Rd Lk Pk -Security Light 12.65 03/09/2016 0101-45000-62005 386026-246004 Round Lake &161st -Signal 38.68 03/09/2016 0101-43400-62005 386026-230276 Hawkridge Park-Secnrity Light 44.51 03/09/2016 0101-45000-62005 386026-230286 Sunshine Park 217.20 03/09/2016 0101-45000-62005 386026-230685 Nordeens Park 7.99 03/09/2016 0101-45000-62005 386026-175703 Electric Service 18.16 03/09/2016 0101-43500-62005 386026-230276 Wayside Horn - 1000 Crosstown Blvd. 22.63 03/09/2016 0101-43400-62005 386026-299229 Control Valve Vault 20.43 03/09/2016 5100-48100-62005 386026-201816 Signal - Crosstown&Andover Blvd. 42.50 03/09/2016 0101-43400-62005 386026-266238 Andover Station It - Lights 249.75 03/09/2016 2110-00000-11310 386026-295855 1019 Andover Blvd - Wayside Horn 22.17 03/09/2016 0101-43400-62005 386026-297583 Crooked Lake Boat Shelter 14.77 03/09/2016 0101-45000-62005 386026-298796 Signal - 13976 Hanson Blvd. NW 36.26 03/09/2016 0101-43400-62005 386026-298781 Oak Bluff Park -Security Light 21.86 03/09/2016 0101-45000-62005 386026-299378 Bus Sign - 1721 Bunker Lk Blvd 20.43 03/09/2016 2110-00000-11310 386026-299532 Bus Sign -13980 Hanson Blvd 41.11 03/09/2016 2110-00000-11310 386026-299533 City Hall - Light 1,656.76 03/09/2016 0101-41910-62005 386026-231135 Round Lake & 138th - Signal 36.84 03/09/2016 0101-43400-62005 386026-201751 Pumphouse#1 83.16 03/09/2016 5100-48100-62005 386026-201767 Shady Knoll Pk -Security Light 12.65 03/09/2016 0101-45000-62005 386026-304218 Round Lake & 140th - Signal 34.99 03/09/2016 0101-43400-62005 386026-201777 13914 Prairie Rd Traffic Sign 18.16 03/09/2016 0101-43500-62005 386026-282927 Altitude Control Vault 19.16 03/09/2016 5100-48100-62005 386026-303716 EDAReader Board 18.01 03/09/2016 2110-46500-62005 386026-303870 AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Hills Bunker Lk W Pk Sec Light 8.36 03/09/2016 0101-45000-62005 386026-294591 13711 Crosstown Blvd NW 46.54 03/09/2016 2110-46500-62005 386026-303295 Signal Andover & Crosstown 29.15 03/09/2016 0101-43500-62005 386026-266238 Signal 1600 Crosstown 29.15 03/09/2016 0101-43500-62005 386026-269010 Signal - 14298 Round Lake 14.58 03/09/2016 0101-43500-62005 386026-279219 Signal 15390 Hanson Blvd 18.16 03/09/2016 0101-43500-62005 386026-287969 Signal 15698 Round Lake Blvd 18.16 03/09/2016 0101-43500-62005 386026-290712 ASN Street Lights 224.64 03/09/2016 2110-00000-11310 386026-299989 Siren#5 -2748161st Ave NW 5.00 03/09/2016 0101-42400-62005 386026-300397 Siren #12 - Bunker & Marigold St. NW 5.00 03/09/2016 0101-42400-62005 386026-300398 Siren #10 - 145th & Vintage St. NW 5.00 03/09/2016 0101-42400-62005 386026-300399 Siren #11 - 138th Lane & Drake St. NW 5.00 03/09/2016 0101-42400-62005 386026-300400 Siren 46 - 16050 Constance Blvd. NW 5.00 03/09/2016 0101-42400-62005 386026-300401 Siren 48 - 1685 Crosstown Blvd. NW 5.00 03/09/2016 0101-42400-62005 386026-300402 Siren #2 - 174th & Round Lake Blvd. NW 5.00 03/09/2016 0101-42400-62005 386026-300403 Siren #9 - 139th & Crosstown Blvd. NW 5.00 03/09/2016 0101-42400-62005 386026-300404 Siren #7 - Andover Blvd. & Prairie Road 5.00 03/09/2016 0101-42400-62005 386026-300405 Siren #1 - 176th & Ward Lake Drive NW 5.00 03/09/2016 0101-42400-62005 386026-300406 Check Total: 221.31 AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AK Page 7 Check Total: 51,155.40 Vendor: Connex2 Connexus Energy Check Sequence: 19 ACH Enabled: False ATC0004965 Electric Service @ 13753 Ibis St. NW 253.35 03/09/2016 4501-49300-63010 Check Total: 253.35 Vendor: Cottons Cotten', Inc Check Sequence: 20 ACH Enabled: False 178359 Parts for Unit #124 28.20 03/09/2016 6100-48800-61115 178361 Parts for Unit #124 20.82 03/09/2016 6100-48800-61115 180564 Shop Tool Repaired 165.00 03/09/2016 6100-48800-61105 180851 Relay 42.69 03/09/2016 6100-48800-61115 180965 Parts for Unit#134 62.96 03/09/2016 6100-48800-61115 181070 Parts for Unit#120 30.55 03/09/2016 6100-48800-61115 181879 Parts for Unit #171 10.54 03/09/2016 6100-48800-61115 182184 Misc. Supplies 27.12 03/09/2016 6100-48800-61020 182399 Returned Parts -44.12 03/09/2016 6100-48800-61115 Check Total: 343.76 Vendor: Dalco Dalco Check Sequence: 21 ACH Enabled: False 2997077 Dust Pan & Disinfectant 221.31 03/09/2016 2130-44000-61020 Check Total: 221.31 AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AK Page 7 Invoice No Description Amount Payment Date Acct Number Reference Vendor: DehnOil Dehn Oil Company Check Sequence: 22 ACH Enabled: False 37673 Unleaded Fuel 718.34 03/09/2016 6100-48800-61045 37674 Diesel Fuel 2,602.50 03/09/2016 6100-48800-61050 Check Total: 3,320.84 Vendor: DeptLabo Department of Labor & Industry Check Sequence: 23 ACH Enabled: False 24329003004 February 2016 Surcharge Report 1,373.89 03/09/2016 0101-00000-23201 24329003004 February 2016 Surcharge Report -27.48 03/09/2016 0101-42300-54325 Check Total: 1,346.41 Vendor: ECM ECM Publishers, Inc. Check Sequence: 24 ACH Enabled: False 307273 2016 NPDES 64.50 03/09/2016 5300-48300-63025 313842 Timber Trails Park Reconstruction 301.00 03/09/2016 4150-49300-63025 Check Total: 365.50 Vendor: ErwEquip Environmental Equipment Check Sequence: 25 ACH Enabled: False 12504 Parts for Units #171 & #172 946.80 03/09/2016 6100-48800-61115 12514 Parts for Units #171 & #172 6,410.50 03/09/2016 6100-48800-61115 Check Total: 7,357.30 Vendor: Pastoral Fastenal Company Check Sequence: 26 ACH Enabled: False MNTC8137905 Garage Door Lube 5.76 03/09/2016 5100-48100-61005 Check Total: 5.76 Vendor: FinanCom Finance & Commerce Check Sequence: 27 ACH Enabled: False 742622818 Timber Trails Park Recon. 248.55 03/09/2016 4150-49300-63025 Check Total: 248.55 Vendor: Frattalo Frattallone's Hardware Sto Check Sequence: 28 ACH Enabled: False 25499 Parts for Unit #201 13.98 03/09/2016 6100-48800-61115 25499 Misc. Supplies 4.99 03/09/2016 6100-48800-61020 25553 Duct Tape & Wire Conn. 12.18 03/09/2016 0101-41930-61120 25563 Cord 5.49 03/09/2016 5100-48100-61005 25612 Bulb 4.49 03/09/2016 5100-48100-61120 25636 Parts for Unit #07-191 4.98 03/09/2016 6100-48800-61115 25638 Misc. Supplies 29.25 03/09/2016 0101-42200-61020 Check Total: 75.36 AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference Vendor: G&K G&K Services Inc Check Sequence: 29 ACH Enabled: False 1182583600 Uniform Cleaning 38.20 03/09/2016 5200-48200-61005 1182583600 Unifonn Cleaning 19.09 03/09/2016 6100-48800-61020 1182583600 Unifonn Cleaning 57.32 03/09/2016 0101-45000-61020 1182583600 Uniforrn Cleaning 19.12 03/09/2016 5100-48100-61005 1182583600 Uniform Cleaning 133.76 03/09/2016 0101-43100-61020 1182583600 Uniform Cleaning 19.12 03/09/2016 0101-43300-61020 Check Total: 286.61 Vendor: GibbsSop Sophie Gibbs Check Sequence: 30 ACH Enabled: False Learn to Skate Coach 150.00 03/09/2016 2130-44400-63005 Check Total: 150.00 Vendor: GoltzSyd Sydnie Goltz Check Sequence: 31 ACH Enabled: False Soccer Coach 202.50 03/09/2016 2130-44400-63005 Check Total: 202.50 Vendor: GopherSt Gopher State One -Call Inc Check Sequence: 32 ACH Enabled: False 6020154 Billable Locates 57.28 03/09/2016 5100-48100-63040 6020154 Billable Locates 57.27 03/09/2016 5200-48200-63040 Check Total: 114.55 Vendor: GriessMa Madison Griess Check Sequence: 33 ACH Enabled: False. Soccer Coach 202.50 03/09/2016 2130-44400-63005 Check Total: 202.50 Vendor: GriessTr Tracey Griess Check Sequence: 34 ACH Enabled: False Soccer Trainer 708.75 03/09/2016 2130-44400-63005 Check Total: 708.75 Vendor: Hawkins2 Hawkins Inc Check Sequence: 35 ACH Enabled: False 3836420 Chemical for Water Treatment Plant 5,498.16 03/09/2016 5100-48100-61135 Check Total: 5,498.16 Vendor: HillAuto Hill's Auto Extrication Check Sequence: 36 ACH Enabled: False 1050 Misc. Supplies 252.68 03/09/2016 0101-42200-61020 AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 252.68 Vendor: HowiesHo Howies Hockey Tape Check Sequence: 37 ACH Enabled: False 23386 Resale Items for Pro Shop 347.94 03/09/2016 2130-44200-61245 Check Total: 347.94 Vendor: ISTATE I -State Truck Center Check Sequence: 38 ACH Enabled: False C241196696:01 Parts for Unit #172 50.16 03/09/2016 6100-48800-61115 Check Total: 50.16 Vendor: InstrRes Instrumental Research, Inc Check Sequence: 39 ACH Enabled: False 9919 February 2016 Total Coliform Testing 180.00 03/09/2016 5100-48100-63005 Check Total: 180.00 Vendor: JenkinsA Allison Jenkins Check Sequence: 40 ACH Enabled: False Soccer Coach 177.50 03/09/2016 2130-44400-63005 Check Total: 177.50 Vendor: LakeElec Lakes Area Electric Inc. Check Sequence: 41 ACH Enabled: False 2016-00034 Refund Electrical Permit 45.00 03/09/2016 0101-42300-52230 Check Total: 45.00 Vendor: LanoEqui Lano Equipment, Inc. Check Sequence: 42 ACH Enabled: False 02-354557 Stump Grinder Rental 844.85 03/09/2016 0101-43100-62200 02-354663 Mower Rental 450.00 03/09/2016 0101-45000-62200 Check Total: 1,294.85 Vendor: LMNCIT League of Minnesota Cities Check Sequence; 43 ACH Enabled: False C0042171 Deductible 500.00 03/09/2016 6200-48900-62105 Check Total: 500.00 Vendor: MangioVe Veronica Mangio Check Sequence: 44 ACH Enabled: False Soccer Coach 172.50 03/09/2016 2130-44400-63005 Check Total: 172.50 Vendor: Menards Menards Check Sequence: 45 ACH Enabled:. False AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AM) Page 10 Invoice No Description Amount Payment Date Acct Number Reference 10024 Misc. Supplies & Cedar 313.80 03/09/2016 0101-45000-61105 10333 Misc. Supplies 171.03 03/09/2016 0101-42200-61015 10665 Misc. Supplies 53.36 03/09/2016 0101-45000-61020 10929 Fire Hose Nozzle & Blade Kit 28.87 03/09/2016 0101-42200-61005 10991 Misc. Supplies 21.89 03/09/2016 0101-43300-61105 11249 Tools 36.42 03/09/2016 0101-43100-61205 Check Total: 625.37 Vendor: METCOC Metro N Chamber of Commerce Check Sequence: 46 ACH Enabled: False 18795 2016 Membership Dues 576.00 03/09/2016 2110-46500-61320 Check Total: 576.00 Vendor: MetSales Metro Sales Incorporated Check Sequence: 47 ACH Enabled: False INV477772 March 2015 Ricoh Wide Format Lease 100.00 03/09/2016 0101-41600-62200 19V477772 March 2015 Ricoh Wide Format Lease 293.00 03/09/2016 2210-41600-62200 INV477772 March 2015 Ricoh Wide Format Lease 100.00 03/09/2016 0101-42300-62200 INV477772 March 2015 Ricoh Wide Format Lease 100.00 03/09/2016 0101-41500-62200 Check Total: 593.00 Vendor: MNEquipn Minnesota Equipment Check Sequence: 48 ACH Enabled: False P43743 28" Chain for Unit #149 67.90 03/09/2016 6100-48800-61115 Check Total: 67.90 Vendor: MTIDist MTI Distributing Inc Check Sequence: 49 ACH Enabled: False 1048182-00 Parts for Unit #14-562 197.80 03/09/2016 6100-48800-61115 1051553-00 Ground Equipment Class 250.00 03/09/2016 0101-45000-61315 1051553-00 Ground Equipment Class 250.00 03/09/2016 6100-48800-61315 Check Total: 697.80 Vendor: MunEmerg Municipal Emergency Services, Inc. Check Sequence: 50 ACH Enabled: False IN1004646 Custom Reels & Hose 401.00 03/09/2016 0101-42200-61020 IN1005093 6000 PSI Hose 340.00 03/09/2016 0101-42200-61020 Check Total: 741.00 Vendor: NoSanSup Northern Sanitary Supply Check Sequence: 51 ACH Enabled: False 179249 Mophead 11.00 03/09/2016 0101-41930-61025 179340 Styrofoam Cups 59.87 03/09/2016 0101-41930-61025 179346 Misc. Supplies 114.32 03/09/2016 5100-48100-61005 AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AM) Page 11 Invoice No Description 179348 Paper Towel, Bath Tissue & Class Cloth Check Total Vendor: OReiAuto O'Reilly Auto Parts 1799-845358 Oil Filter 3253-179812 Fuel Filters 3253-179860 Oil Filter, Hydr Filters & Fuel Filters 3253-179865 Air Filters 3253-179966 Oil & Fuel Filters 3253-179980 Fuel Filters Check Total: Vendor: OfDepot Office Depot 826032944001 CH Office Depot Supplies 826032944001 CH Office Depot Supplies 826032944001 CH Office Depot Supplies 826032944001 Plastic Cups 826032944001 CH Office Depot Supplies 826032944001 CH Office Depot Supplies 826032944001 CH Office Depot Supplies 826032944001 CH Office Depot Supplies 826033040001 Heater 826896979001 CC Office Depot Supplies 826896979001 CC Office Depot Supplies 826896979001 CC Office Depot Supplies 826898850001 CC Office Depot Supplies 826898850001 CC Office Depot Supplies Check Total: Vendor: Plunkett Plunkett's Pest Control, Inc. 5377304 Pest Control 5377304 Pest Control Check Total: Vendor: PremWate Premium Waters, Inc. 600003-02-16 Water Cooler Rental 618221-02-16 Water Cooler Rental Check Total: AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AM) Amount 203.51 388.70 9.95 46.70 1,594.08 18.76 14.41 10.11 1,694.01 0.51 0.51 0.67 59.96 0.33 0.85 0.17 0.34 45.19 43.81 43.81 -6.00 2.99 3.00 196.14 -5.00 74.74 69.74 116.85 45.00 161.85 Payment Date Acct Number 03/09/2016 5100-48100-61005 Reference Check Sequence: 52 ACH Enabled: False 03/09/2016 6100-48800-61115 03/09/2016 6100-48800-61115 03/09/2016 6100-48800-61115 03/09/2016 6100-48800-61115 03/09/2016 6100-48800-61115 03/09/2016 6100-48800-61115 Check Sequence: 53 ACH Enabled: False 03/09/2016 0101-41600-61005 03/09/2016 0101-41200-61005 03/09/2016 0101-41500-61005 03/09/2016 0101-41100-61020 03/09/2016 0101-41230-61005 03/09/2016 0101-42300-61005 03/09/2016 0101-41300-61005 03/09/2016 0101-41400-61005 03/09/2016 0101-41400-61005 03/09/2016 2130-44300-61005 03/09/2016 2130-44000-61005 03/09/2016 2130-00000-20301 03/09/2016 2130-44300-61005 03/09/2016 2130-44000-61005 Check Sequence: 54 ACH Enabled: False 03/09/2016 2130-00000-20301 03/09/2016 2130-44000-63010 Check Sequence: 55 ACH Enabled: False 03/09/2016 0101-41930-62200 03/09/2016 0101-41910-62200 Page 12 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Proforma Proforma Marketing Incentives Check Sequence: 56 ACH Enabled: False 90B2903457 Pocket T -Shirts 72.00 03/09/2016 5200-48200-61005 90B2903457 Pocket T -Shirts 324.00 03/09/2016 0101-45000-61020 9082903457 Pocket T -Shirts 84.00 03/09/2016 6100-48800-61020 90B2903457 Pocket T -Shirts 150.00 03/09/2016 0101-43100-61005 Check Total: 630.00 Vendor: R&R R&R Specialties of Wisconsin Check Sequence: 57 ACH Enabled: False 0059323 -IN Fuses 5.60 03/09/2016 2130-44300-61020 0059360 -IN Board Brush, Spreader Cloth & Tips -21.00 03/09/2016 2130-00000-20301 0059360 -IN Board Brush, Spreader Cloth & Tips 325.00 03/09/2016 2130-44300-61020 Check Total: 309.60 Vendor: RepSvices Republic Services #899 Check Sequence: 58 ACH Enabled: False 0899-002814023 March 2016 Recycling Service 1,658.65 03/09/2016 0101-46000-63010 Check Total: 1,658.65 Vendor: S&Sind S & S Industrial Supply Check Sequence: 59 ACH Enabled: False 282046 Parts for Unit #172 8.10 03/09/2016 6100-48800-61115 282093 Misc. Supplies 94.81 03/09/2016 0101-43300-61020 282263 Misc. Supplies 5.06 03/09/2016 0101-43300-61020 Check Total: 107.97 Vendor: SnapOn Snap-On Industrial Check Sequence: 60 ACH Enabled: False ARV/28211576 Tools 221.60 03/09/2016 6100-48800-61205 ARV/28229114 Tool 26.10 03/09/2016 6100-48800-61205 Check Total: 247,70 Vendor: SterlTro Sterling Trophy Check Sequence: 61 ACH Enabled: False 18952 Resin Soccer Trophies 596.70 03/09/2016 2130-44400-61020 Check Total: 596.70 Vendor: SupSolut Supply Solutions LLC Check Sequence: 62 ACH Enabled: False 8969 Paper Towels & Bath Tissue 82.29 03/09/2016 0101-41920-61025 8989 Paper Towels 66.33 03/09/2016 0101-41910-61025 Check Total: 148.62 Vendor: ThomJohn John Thom Check Sequence: 63 ACH Enabled: False AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AM) Page 13 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AM) Page 14 Basic Water Supply Operation Class 300.00 03/09/2016 5100-48100-61315 Check Total: 300.00 Vendor: Timesave Timesaver Check Sequence: 64 ACH Enabled: False M21940 City Council Meetings 995.65 03/09/2016 0101-41100-63005 Check Total: 995.65 Vendor: TCFlag Twin Cities Flag Source, Inc Check Sequence: 65 ACH Enabled: False 28983 USA Flags 482.00 03/09/2016 2130-44000-61020 Check Total: 482.00 Vendor: TCGarage Twin City Garage Door Co. Check Sequence: 66 ACH Enabled: False 455824 Repair West Door @ Public Works 650.40 03/09/2016 0101-41930-63105 Check Total: 650.40 Vendor: USBank U.S. Bank Check Sequence: 67 ACH Enabled: False 4225939 Andover, MN GO Water Rev BDS 2007B 450.00 03/09/2016 5100-48100-66350 4226163 Open Space & Refunding Bonds 2010A 450.00 03/09/2016 3901-47000-66350 Check Total: 900.00 Vendor: WHSecuri WH Security Check Sequence: 68 ACH Enabled: False 150-1681-3487 Security System @ Sunshine Park 31.95 03/09/2016 0101-41970-63010 150-1682-7288 Security System @ Andover Station No. 37.95 03/09/2016 0101-41980-63010 Check Total: 69.90 Vendor: W SB W SB & Associates, Inc. Check Sequence: 69 ACH Enabled: False 10 Carson0s Ridge 1,087.00 03/09/2016 7200-00000-24203 15 Country Oaks North 698.50 03/09/2016 7200-00000-24203 8 Winslow Woods 2nd Addtn 959.50 03/09/2016 7200-00000-24203 Check Total: 2,745.00 Vendor: Ziegler Ziegler, Inc. Check Sequence: 70 ACH Enabled: False E8643934 March 2016 Maintenance Contract 553.72 03/09/2016 5100-48100-62300 E8861327 03/16 Maintence for LS #1 & #4 724.95 03/09/2016 5200-48200-62300 E8888427 March 2016 Maintenance Contract 62.03 03/09/2016 5100-48100-62300 Check Total: 1,340.70 AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AM) Page 14 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: Total of Number of Checks: AP -Computer Check Proof List by Vendor (03/10/2016 - 10:53 AM) 120,134.92 70 Page 15 Accounts Payable Computer Check Proof List by Vendor User: brendaf Printed: 03/10/2016 - 11:17AM Batch: 00415.03.2016 Invoice No Description Amount Payment Date Acct Number clr� a� � N661 ` Reference Vendor: Hawkinsl Hawkins & Baumgartner, P.A.. Check Sequence: 1 ACH Enabled: False February 2016 February 2016 Legal Services 15,335.21 03/15/2016 0101-41240-63015 Check Total: 15,335.21 Vendor: MetCounR Metro Council Wastewater Check Sequence: 2 ACH Enabled: False 0001052947 April 2016 Sewer Services 94,380.15 03/15/2016 5200-48200-63230 Check Total: 94,380.15 Vendor: MetCounE Metropolitan Council Environmental Services Check Sequence: 3 ACH Enabled: False February 2016 February 2016 Sac Report 19,929.70 03/15/2016 0101-00000-23201 February 2016 - February 2016 Sac Report -248.50 03/15/2016 0101-41400-58100 Check Total: 19,681.20 Vendor: MunEmerg Municipal Emergency Services, Inc. Check Sequence: 4 ACH Enabled: False IN1003875 Air Fill Station W/Smart Fill 11,846.00 03/15/2016 4213-49300-65600 Check Total: 11,846.00 Total for Check Run: Total of Number of Checks: AP -Computer Check Proof List by Vendor (03/10/2016 - 11:17 AM) 141,242.56 4 Page 1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: City Councilmembers CC: Jim Dickinson, City Administrator FROM: David L. Carlberg, Community Director SUBJECT: Approve Resolution Authorizing the Sale of Property — 2604 138`h Avenue NW DATE: March 15, 2016 REQUEST The City Council is requested to approve the sale of the property located at 2604 138th Avenue NW (PIN 33-32-24-13-0047) to Final Results of Andover, LLC. BACKGROUND The City of Andover entered into a Purchase Agreement on October 13, 2015 to sell the property located at 2604 138th Avenue NW (PIN 33-32-24-13-0047). The parcel is a small triangular shaped parcel consisting of .08 acres. The parcel will be developed with the adjacent 1.5 acre parcel located at 2677 Bunker Lake Boulevard NW. A 13,000 s.f. office building is proposed to be built on these parcels. ACTION REQUIRED The City Council is requested to approve the attached resolution. Respectfully submitted, Z- /• a, - David L. Carlberg Attachments Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. -16 A RESOLUTION AUTHORIZNG THE LAND SALE OF THE PROPERTY LOCATED AT 260413 8TH AVENUE NW (PIN 33-32-24-13-0047) WHEREAS, the City of Andover approved a purchase agreement to sell the property located at 2604 138`' Avenue NW (PIN 33-32-24-13-0047) and legally described on Exhibit A to Inventure Properties, LLC dated October 13, 2015; and WHEREAS, Inventure Properties, LLC assigned the Purchase Agreement to Final Results of Andover, LLC on January 22, 2016; and WHEREAS, the City Council finds that it is in the public interest to sell the City owned parcel to the buyer and that the land sale will increase local jobs and increase the local tax base. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Anoka County, Minnesota to sell City owned land to Final Results of Andover, LLC and their assignees located at 2604 138th Avenue NW (PIN 33-32-24-13-0047). Adopted by the City Council of the City of Andover this 151h day of March, 2016 CITY OF ANDOVER Julie Trude, Mayor Attest: Michelle Hartner — Deputy City Clerk EXHIBIT A All that part of the South Half of the Northeast Quarter of Section 33, Township 32, Range 24, Anoka County, Minnesota described as follows: Commencing at a point on the South line of said South Half of the Northeast Quarter distant 1536.0 feet West from the Southeast corner of said South Half of the Northeast quarter; thence North at right angles to said South line a distance of 227.84 feet to the actual point of beginning of the tract of land to be hereby described; thence North 59 degrees 51 minutes West a distance of 240.58 feet to the center line of County State Aid Highway No. 18 as shown in Document No. 332891; thence North 30 degrees 37 minutes 55 seconds East along said center line a distance of 110.00 feet; thence South 59 degrees 51 minutes East a distance of 302.97 feet to a point on a line drawn at right angles to the South line of said South Half of the Northeast Quarter from a point on said South line distant 1426.0 feet West from the Southeast corner of said South Half of the Northeast Quarter, said point being 291.15 feet North as measured along said right angle line from said South line; thence South 60 degrees 04 minutes 50 seconds West a distance of 126.91 feet to the actual point of beginning. Which lies Southeasterly of the following described line: Commencing at the Southeast corner of the South Half of the Northeast Quarter of Section 33, Township 32, Range 24, Anoka County, Minnesota; thence West, assumed bearing along the South line of said South Half of the Northeast Quarter a distance of 1536.00 feet; thence North at right angles to said South line, a distance of 227.84 feet to the point of beginning of said line; thence North 30 degrees 09 minutes 00 seconds East a distance of 109.99 feet to the Northerly line of the above described property and said line there terminating. 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council Members�e� CC: Jim Dickinson, City Administrator FROM: David L. Carlberg, Community Development Director 0 SUBJECT: Approve Resolution Authorizing the City Administrator to Execute Closing Documents DATE: March 15, 2016 INTRODUCTION The City Council is requested to approve the attached resolution authorizing Jim Dickinson, City Administrator to sign on behalf of the City the closing documents for the sale of a small .08 acre triangular parcel located at 2604 138'h Avenue NW to Final Results of Andover, LLC. BACKGROUND The City Council yroved a Purchase Agreement dated October 13, 2015 to sell the property located at 2604 138' Avenue NW on November 2, 2015. An April 4, 2016 closing date has been established. Jim Dickinson, City Administrator will be signing the closing documents on the land sale on behalf of the City. ACTION REQUESTED The City Council is requested to approve the attached resolution authorizing Jim Dickinson, City Administrator to execute closing documents on behalf of the City. Respectfully submitted, David L. Carlberg Attachments Resolution CITY OF ANDOVER EDA COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. xxx-16 A RESOLUTION AUTHORIZING THE CITY ADMINISTRATOR TO EXECUTE ALL CLOSING DOCUMENTS FOR THE FINAL RESULTS OF ANDOVER PROJECT ON BEHALF OF THE CITY OF ANDOVER WHEREAS, the City of Andover has approved the sale of the property legally described on Exhibit A to Final Results of Andover, LLC, previously Inventure Properties, LLC and WHEREAS, the City Council does hereby authorize Jim Dickinson, City Administrator to sign all closing documents on behalf of the City of Andover. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover, Anoka County, Minnesota, that Jim Dickinson, City Administrator is authorized to sign all closing documents on behalf of the City of Andover. Adopted by the City Council of the City of Andover this 151h day of March, 2016. CITY OF ANDOVER Julie Trude, Mayor Attest: Michelle Hartner — Deputy City Clerk EXHIBIT A All that part of the South Half of the Northeast Quarter of Section 33, Township 32, Range 24, Anoka County, Minnesota described as follows: Commencing at a point on the South line of said South Half of the Northeast Quarter distant 1536.0 feet West from the Southeast corner of said South Half of the Northeast quarter; thence North at right angles to said South line a distance of 227.84 feet to the actual point of beginning of the tract of land to be hereby described; thence North 59 degrees 51 minutes West a distance of 240.58 feet to the center line of County State Aid Highway No. 18 as shown in Document No. 332891; thence North 30 degrees 37 minutes 55 seconds East along said center line a distance of 110.00 feet; thence South 59 degrees 51 minutes East a distance of 302.97 feet to a point on a line drawn at right angles to the South line of said South Half of the Northeast Quarter from a point on said South line distant 1426.0 feet West from the Southeast comer of said South Half of the Northeast Quarter, said point being 291.15 feet North as measured along said right angle line from said South line; thence South 60 degrees 04 minutes 50 seconds West a distance of 126.91 feet to the actual point of beginning. Which lies Southeasterly of the following described line: Commencing at the Southeast corner of the South Half of the Northeast Quarter of Section 33, Township 32, Range 24, Anoka County, Minnesota; thence West, assumed bearing along the South line of said South Half of the Northeast Quarter a distance of 1536.00 feet; thence North at right angles to said South line, a distance of 227.84 feet to the point of beginning of said line; thence North 30 degrees 09 minutes 00 seconds East a distance of 109.99 feet to the Northerly line of the above described property and said line there terminating. 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.0 LAN DOVER. MN. US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: David L. Carlberg, Community Development Director SUBJECT: Annual Review/Seasonal Greenhouse, Mickman Brothers, Inc/2218 Bunker Lake Boulevard NW - Planning DATE: March 15, 2016 INTRODUCTION Andover Station LLC received Conditional Use Permit (CUP) approval in 2008 for outdoor display, storage and sales. The CUP allows for a seasonal Flower Mart in the Festival Foods parking lot. A condition of approval requires annual review by the City Council. The resolution approving the CUP is attached for your review. DISCUSSION In the past, Linders Greenhouses, Garden Center and Flower Marts operated the flower mart in the Festival Foods parking lot. However, with the closing of Linder's in 2013, Mickman Brothers, Inc. is now operating the flower mart at this particular location. In March 2014, City Council discussed the current location of the flower mart with the possibility of moving the structure to the east to ease potential parking issues generated from the mall customers. Staff was given the direction to work with the applicant on a location that is suitable for the businesses in the area. In 2014 and 2015, the flower mart remained in its original location. During the 2014 and 2015 seasons, city staff and Mickman's staff did not hear of any parking issues or tenant complaints regarding the location/placement of the flower mart. The permission letter, site plan and greenhouse details are attached. No changes are proposed to the way the site has been operated over the past seven (8) years. ACTION REQUESTED The Council is asked to review the attached materials to fulfill the annual review condition of the seasonal greenhouse CUP. Attachments Permission Letter Site Plan Greenhouse Details Resolution R024-08 �Respectfully submitted, 7�""` David L. Carlberg Cc: Jeff Sutter, Mickman Brothers, Inc., 14630 Hwy 65, Ham Lake, MN 55304 To Whom It May Concern, Mickman Brothers, Inc. has our permission to operate a Flower Mart at Andover Station, Festival Foods, from April 15`' through July 20th, in the yearf2016 They also have permission to begin setting up the Flower Mart prior to their opening date./ If you have any questions, please feel free to contact me at 952-893-8242 Sincerely, Title \) C Cf¢fF C ✓`Z�¢„/.� �� i'v��zJ LL C 3W)-<' , Andover Station - Festival Foods 72' Board Plan Suvice 12' High Greenhouse Scale: 1/12" = 1' 60' - Flower Mart Festival Foods CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO. R024-08 A RESOLUTION APPROVING THE CONDMONAL USE PERMIT REQUESTED BY ANDOVER STATION LLC FOR OUTDOOR DISPLAY, STORAGE, AND SALES IN THE GB - GENERAL BUSINESS ZONING DISTRICT IN ANDOVER STAT(ON, LEGALLY DESCRIBED A& Lot 1, Block 1, Andover Marketplace 2"d Addition, Anoka County, Minnesota (PIN 34 -32 -24 -32 - WHEREAS, Andover Station LLC has requested approval on behalf of Linder's Greenhouses, Garden Center & Flower Marts of a conditional use permit for a "Flower Mart, greenhouse operation in the parking lot of Andover Station, and; WHEREAS, the Planning Commission has reviewed the request and has determined that said request meets the criteria of City Code 12-14-6 Conditional Uses, and; wHEREAS, the Planning Commission finds the request would not have a detrimental effect on the health, safety, and general welfare of the City of Andover, and; WHEREAS. The Planning Commission'recommends.to the City Council approval of the Conditional Use Permit request; N,OW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning Commission and approves the Conditional Use Permit for outdoor display, storage, and sales, subject to the following conditions: 1) The greenhouse operation shall conform in size. and scale with the materials submitted with the Conditional Use Permit Application dated February 15t, 2008. 2) The Flower Market operation shall operate only between April 1" and July 31" subjeot to annual review by the City Council. 3) hours of operation shall be from 8:00 AM to 8:00 PM. 4) All signage relating to the proposal shall require a sign permit from the City. 5) The Conditional Use Permit shall be subject to a sunset clause as defined in City Code 12- 14-6. Adopted by the City Council of the City of Andover on this 18'x' day of March, 2008. CITY OF ANDOVER ATTEST: J�11: (/ Victoria Volk, City Clerk 'chae R.Gamache,Mayor C I T Y O F 0� ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV To: Mayor & City Council CC: Jim Dickinson, City Administrator' David D. Berkowitz, Director of Publi or s/City Engineer From: Cindy DeRuyter, Recycling Coordinator Subject: Accept 2016 Residential Recycling Agreement with Anoka County Date: March 15, 2016 INTRODUCTION The purpose of this agreement is to provide cooperation between the County and the Municipality to implement the solid waste recycling program in the Municipality by funding it. DISCUSSION The County assists Andover in meeting recycling goals established by the Anoka County Board of Commissioners by providing SCORE funds to the City of Andover for solid waste recycling programs ACTION REQUESTED The City Council is asked to review and sign the Agreement for the Residential Recycling program. Respectfully submitted, Cindy DeRuyter Attachment: Recycling Agreement Anoka County Contract # C0004692 2016 AGREEMENT FOR RESIDENTIAL RECYCLING PROGRAM THIS AGREEMENT made and entered into on the 1st day of January, 2016, notwithstanding the date of the signatures of the parties, between the COUNTY OF ANOKA, State of Minnesota, hereinafter referred to as the "COUNTY", and the CITY OF ANDOVER, hereinafter referred to as the "MUNICIPALITY". WITNESSETH: WHEREAS, Anoka County will receive $990,178 in funding from the State of Minnesota pursuant to Minn. Stat. § 115A.557 (hereinafter "SCORE funds") during 2016; and WHEREAS, pursuant to legislation a portion of the SCORE funds must be used to encourage recycling of source -separated compostable materials, and Anoka' County has determined that the minimum amount for this program is $85,907; and WHEREAS, Anoka County will also receive $275,635.55 in funding pursuant to Minn. Stat. § 471.8441 (hereinafter "LRDG funds") during 2016; and WHEREAS, Anoka County also has additional budgeted program funding available to supplement SCORE and LRDG funds for solid waste recycling programs, so that the total budget for the Residential Recycling Program is $1,390,178; and WHEREAS, the County wishes to assist the Municipality in meeting recycling goals established by the Anoka County Board of Commissioners by providing said SCORE and LRDG funds to cities and townships in the County for solid waste recycling programs. NOW, THEREFORE, in consideration of the mutual covenants and promises contained in this Agreement, the parties mutually agree to the following terms and conditions: PURPOSE. The purpose of this Agreement is to provide for cooperation between the County and the Municipality to implement solid waste recycling programs in the Municipality. 2. TERM. The term of this Agreement is from January 1, 2016 through December 31, 2016, unless earlier terminated as provided herein. 3, DEFINITIONS. a. "Full Service Recycling drop-off center" means centralized permanent drop off center that is open at least two times a week and accepts at least four types of materials beyond traditional curbside recyclables, i.e.: mattresses, appliances, scrap metal, carpet, furniture, source separated compostables, electronics, etc. Materials will be accepted at either a discounted rate or at no cost. b. "Multi -unit households" means households within apartment complexes, condominiums, townhomes, mobile homes and senior housing complexes. (2) One promotion advertising recycling opportunities available for residents is to be included in the Municipality's newsletter or local newspaper; and (3) Two community outreach activities at municipal events to inform residents about recycling opportunities. iv. The public information components listed above shall focus on all recyclable materials and the various opportunities to recycle within the Municipality. The Municipality shall incorporate SWMCB Rethink Recycling images and use the toolkits provided when preparing promotional materials. The Municipality, on an ongoing basis, shall identify new residents and provide detailed information on the recycling opportunities available to these new residents. v. The Municipality shall regularly attend the monthly Solid Waste Abatement Advisory Team meetings per year. vi. The Municipality shall offer one or two spring and fall clean-up/recycling drop-off event(s) where items not normally accepted at the curb are collected for recycling. If the Municipality is hosting a Monthly drop off as described in 4.b.i below, the spring/fall clean-up/recycling drop-off events may be included within that program. b. The Municipality is encouraged to expand its recycling program to include one or more of the following components in order to receive additional funding. L Organize monthly/quarterly recycling drop offs which can be held in conjunction with neighboring municipality(les) on a cooperative basis for the citizens of both/all Municipalities. ii. Provide a community event recycling. program, which at a minimum would consist of providing recycling opportunities at all Municipal sponsored or Quasi -Municipal events and festivals. The feasibility of adding organics collection at the event may also be explored and added to the event as an enhancement to the waste abatement program. iii. Provide the opportunity for citizens to engage in recycling activities at municipal and quasi -municipal facilities such as athletic fields and public centers. iv. Organize and manage a Full Service Recycling Drop-off Center. v. Develop enhanced recycling promotion and assistance for multi -units. vi. Develop additional opportunities for Source -Separated Compostables/Organics collection. c. If the Municipality's recycling program did not achieve the Municipality's recycling goals as established by the County for the prior calendar year, the Municipality shall work with the County to prepare a plan to achieve the recycling goals set forth in this Agreement. d. The Municipality's recycling program shall be limited to residential programming for funding reimbursements under this Agreement. The County will not reimburse b. $5.00 per household for recycling activities only; as provided according to the schedule in Attachment A for each of the following services: Full Service Recycling Drop-off Center, Spring/Fall or Monthly Drop-off events; Municipal Park Recycling; Community Event Recycling; Multi -unit Recycling; and Source Separated Compostables Collection; c. After considering the 2015 Municipal Funding Request (Attachment B) designating the additional Grant Projects that the City will undertake in the upcoming year; and d. Including an additional change order contingency of up to 10% of the total of the first three items in this list. Notwithstanding any provision to the contrary, the County reserves the right to reduce the funding provided hereunder in the event the City does not undertake and complete the additional Grant Projects referenced in Attachment B. The County also reserves the ability to assess the programs and reallocate unused SCORE and LRDG funds mid -year if any participating Municipality demonstrates the need for the funding and funds are available. & RECORDS. The Municipality shall maintain financial and other records and accounts in accordance with requirements of the County and the State of Minnesota. The Municipality shall maintain strict accountability of all funds and maintain records of all receipts and disbursements. Such records and accounts shall be maintained in a form which will permit the tracing of funds and program income to final expenditure. The Municipality shall maintain records sufficient to reflect that all funds received under this Agreement were expended in accordance with Minn. Stat. § 115A.557, Subd. 2, for residential solid waste recycling purposes. The Municipality shall also maintain records of the quantities of materials recycled. All records and accounts shall be retained as provided by law, but in no event for a period of less than five years from the last receipt of payment from the County pursuant to this Agreement. 9. AUDIT. Pursuant to Minn. Stat. § 16C.05, the Municipality shall allow the County or other persons or agencies authorized by the County, and the State of Minnesota, including the Legislative Auditor or the State Auditor, access to the records of the Municipality at reasonable hours, including all books, records, documents, and accounting procedures and practices of the Municipality relevant to the subject matter of the Agreement, for purposes of audit. In addition, the County shall have access to the project site(s), if any, at reasonable hours. 10. GENERAL PROVISIONS. In performing the provisions of this Agreement, both parties agree to comply with all applicable federal, state or local laws, ordinances; rules, regulations or standards established by any agency or special governmental unit which are now or hereafter promulgated insofar as they relate to performance of the provisions of this Agreement. In addition, the Municipality shall comply with all applicable requirements of the State of Minnesota for the use of SCORE funds provided to the Municipality by the County under this Agreement. b. No person shall illegally, on the grounds of race, creed, color, religion, sex, marital status, public assistance status, sexual preference, handicap, age or national origin, be excluded from full employment rights in, participation in, be denied the benefits of, 5 Municipal communication, printed or electronic, shall be provided to the County for review and approved by the County prior to publication to ensure accuracy and consistency. 12. INDEMNIFICATION. The County agrees to indemnify, defend, and hold the Municipality harmless from all claims,, demands, and causes of action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the County under this Agreement. The Municipality agrees to indemnify, defend, and hold the County harmless from all claims, demands, and causes of. action of any kind or character, including the cost of defense thereof, resulting from the acts or omissions of its public officials, officers, agents, employees, and contractors relating to activities performed by the Municipality under this Agreement. The provisions of this subdivision shall survive the termination or expiration of the term of this Agreement. 13. TERMINATION. This Agreement may be terminated by mutual written agreement of the parties or by either party, with or without cause, by giving not less than seven (7) days' written notice, delivered by mail or in person to the other party, specifying the date of termination. If this Agreement is terminated, assets acquired in whole or in part with funds provided under this Agreement shall be the property of the Municipality so long as said assets are used by the Municipality for the purpose of a landfill abatement program approved by the County. The Remainder of this page left intentionally blank. 7 2016 Municipal Funding Request Attachment B The City of Andover is requesting the following funding for their municipal efforts in 2016. Grant Projects Eligible Allocations Amount Requested Municipal Base Funding Allocation $61,365.00 $61,365.00 Full Service Drop-off Center Allocation (Staffed or unstaffed) $30,000.00 $30,000.0 Monthly/Quarterly Drop-off Events $15,000.00 $15,000.00 Municipal Park/Community Event Recycling $3,000.00 $3,000.00 Multi-Unit/Curbside Recycling $6,000.00 $ General Enhancement Grant (Additional promotion efforts, staffing,) Insert a description of the efforts being proposed below. $10,273.00 $10,273.00 Source-SeparatedCompostables/Organics Grant $10,273.00 $ Total Amount Eligible Being Requested for 2016 $135,911.00 $119,638.0 ror me general cnnancemeni crams. We have a monthly drop off day for residents for electronics, appliances and florescent bulbs. We will be adding document shredding and mattress recycling to this starting in June. An additional brochure and advertising will be needed to inform residents of the changes. Twice a year we have a full recycling day which includes many more materials that are more difficult to recycle. An extra roll -off is rented to enable our Park Department to collect recyclables in our busy parks. An organics/recycling event for our Andover Family Fun Fest encourages our residents of the next step - organics recycling. We purchase compostable containers and cups for many of the food venders. Another 20 foot container has been purchased for the recycling center to enable mattress recycling and collection of clothing and household goods on recycling day and the City wide garage sale. The City of Andover requests $119,638.00 for 2016 Municipal Funding. Date March 15, 2016 Name Cindy DeRuyter Title Recvclino Coordinator 'these amounts should match and may not exceed eligible allocation total. This amount will be 10% less than the contract maximum for the grant. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and City Council / CC: Jim Dickinson, City Administrator FROM: Michelle Harmer, Deputy City Clerk SUBJECT: Approval Application for Exempt Permit/Fishing for Life DATE: March 15, 2016 INTRODUCTION Fishing for Life has submitted an application for a raffle at an event they are hosting on April 2, 2016 at the Courtyards of Andover, 13545 Martin Street NW. DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, q 1 *1-y'X Michelle Harmer Deputy City Clerk Attach: Application MINNESOTA LAWFUL GAMBLING L,G220 Application for Exempt Permit 5/15 Page 1 of 2 An exempt permit may be Issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed In the order received. If the application • conducts lawful gambling on five or fewer days, and Is postmarked or received 30 days or more before the event; the • awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the`fee Is $150. year, If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional flees prior to 30 days before your event will not expedite your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. nil Organization (Y /i_ �P•Y1.PANit1gev�g�+G t' —' Name: LI hermit Number: Minnesota Tax ID Federal Employer ID Number, if any: Number (FEIN), if any: O Mailing 30 SOX. J9320 " Address: , v ``I Y\O �' S ,v'i 11V s s�� City: State: Zip: County: /� Namp of Chief Executive Officer (CEO): "i 6y" GC7w�.✓1 [.�n Daytime Phone:_ _ Email:' Type of Nonprofit Organization (check one): Fraternal Religious Q Veterans ©Other Nonprofit Organization Attach a copy;ofgjje of!tfiglfcllowing:'show(ng:_Proofbf.ndnprof;tatatus• ,i (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) FIA current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers; 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767 IRS income tax exemption (501(c)) letter in your organization's name . Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1-877-829-5500. ❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. Name of premises where the gambling event will be conducted r ((�� ff (for raffles, list the site where the drawing will take place): _ & v,'+YMI`4 S 4"r AAC4 ovice- Address (do not use P.O. box): _ ��'7�, Iy ILs`s':17i).. �"� W Vil City or te'� Township: _ �rJo vev- " zip: _ 55 3o4 County: _ )� yI of<6- Date(s) of activity (for raffles, indicate the date of the drawing): Check each type of gambling activity that your organization will conduct: ❑ Bingo* n Paddlewheels* n Pull -Tabs* ❑Tlpboards* F54P.,ffle (total value of raffle prizes awarded for the calendar year: $ 5t7r j * Gambling equipment for bingo paper, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number. selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov/gcb and click on Distributors under List' of Licensees, or call 651-539-1900. LG220 Application for..Exempt Permit slis Page 2 of 2 Data privacy notice: The Information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved In lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the Information; however, If your organization refuses to supply this Information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the Information requested, the Board will be able to process the application. Your organization's name and address will be public information when recelved by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all Information provided will became public. If the Board does not Issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to Board members, Board staff whose work requires access to the information; Minnesota's Depart- ment of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and International gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. This form will be made available In alternative format (i.e. large print, braille) upon request. An Equal Opportunity Employer CITY APPROVAL COUNTY APPROVAL for a gambling premises for a gambling premises located within city limits located in a township _The application is acknowledged with no waiting period. _The application Is acknowledged with no waiting period. _The application is acknowledged with a 30 -day waiting _The application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a 1st class city). 30 days. The application is denied. _The application is denied, Print City Name:*_ hy), j pve✓ ; M �1 Print County Name: ' Signature of City Personnel: Signature of County Personnel: ' Title: Date: Title: Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or The city or county must sign before deny an application, per Minn. Statutes, section 349.213.) submitting application to the Gambling Control Board. Print Township Name: Signature of Township Officer: Title: Date: s The information provided in this application is complete and accurate to the best of my knowledge. I acknowledge that the financial report will be completed and returned to the Board within 30 days of the event date. Chief Executive Officer's Signature: �/�+"`+-'-' / cTCJa 'd— Date: a `�o • i �_ (Signature must be CEWs signature; designee may not sign) Prlht Name: 6nlleo ra.$ hA Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days, ora copy of your proof of nonprofit status, and • all gambling conducted on one day. _ application fee (non-refundable). If the application is Only one, application is required if one or more raffle drawings are postmarked or received 30 days or more before the event, conducted.on the same day, the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651-539-1900. Data privacy notice: The Information requested on this form (and any attachments) will be used by the Gambling Control Board (Board) to determine your organization's qualifications to be involved In lawful gambling activities in Minnesota. Your organization has the right to refuse to supply the Information; however, If your organization refuses to supply this Information, the Board may not be able to determine your organization's qualifications and, as a consequence, may refuse to issue a permit. If your organization supplies the Information requested, the Board will be able to process the application. Your organization's name and address will be public information when recelved by the Board. All other information provided will be private data about your organization until the Board issues the permit. When the Board issues the permit, all Information provided will became public. If the Board does not Issue a permit, all information provided remains private, with the exception of your organization's name and address which will remain public. Private data about your organization are available to Board members, Board staff whose work requires access to the information; Minnesota's Depart- ment of Public Safety; Attorney General; Commissioners of Administration, Minnesota Management & Budget, and Revenue; Legislative Auditor, national and International gambling regulatory agencies; anyone pursuant to court order; other individuals and agencies specifically authorized by state or federal law to have access to the information; individuals and agencies for which law or legal order authorizes a new use or sharing of information after this notice was given; and anyone with your written consent. This form will be made available In alternative format (i.e. large print, braille) upon request. An Equal Opportunity Employer Y 0 F Ov`L. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Accept Contribution / Andover Football Association / AED DATE: March 15. 2016 INTRODUCTION This item is in regards to approving a resolution accepting a contribution made by Andover Football Association to be used towards the purchase of an automated external defibrillator (AED). DISCUSSION Andover Football Association has made a contribution of $1,500. ACTION REQUIRED The City Council is requested to approve the resolution accepting the contribution. Respectfully submitted, Lee Brezinka Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER TO BE USED TOWARDS THE PURCHASE OF AN AED. WHEREAS, any contributions that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the $1,500.00 contribution from Andover Football Association is to be used towards the purchase of an AED. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the contribution, which is to be used towards the purchase of an AED. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 15th day of March 2016, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner - Deputy City Clerk • F NDOVE^ : 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director David Berkowitz, Public Works Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Approve Fuel Management System Replacement DATE: March 15, 2016 City Council is requested to receive quotes and consider awarding the bid for a new fuel management system. DISCUSSION The current fuel management system is so old there is no software support and upgrades no longer exist. It's also running on a version of Microsoft that is no longer supported. When the system goes down, it's difficult to get it back up and running and we lose our ability to track fuel consumption. The new system will include software, an island terminal and support. It can also be relocated to a new location if needed at a later time. Quotes were received from the following companies for implementation of the project: Lube -Tech Gasboy System $15,871.00 Zahl Petrovend System $11,000.00 BUDGETIMPACT The new fuel management system will be funded through the Central Equipment Internal Service Fund and will not impact the central equipment allocation. ACTION REQUESTED The Andover City Council is requested to approve the quote from Zahl in the amount of $11,000 for the Petrovend fuel management system. Respectfully submitted, Lee Brezinka Attachments: Bids LUBE TECH® Accelerating Performance City of Andover 1685 Crosstown Blvd. Andover, MN 55304 Subject: Proposal for Gasboy Islander Plus Fuel Management System Equipment: 1) Gasboy Fleet Head Office Software 2) Islander Plus Terminal, LCD Screen, Built-in Web Server, TCP/IP and RS -485 Communication, Controls 2 Mech. Hose Outlets -Expandable to 8 3) Annual Support Contract 4) Mechanical Pump Interface Card Installation: 1) Remove existing Gasboy Fleetkey System.. 2) Install new communication cable. Note: Quote assumes existing conduit are usable for new cable. 3) Install new Gasboy Islander Plus on island. 4) Note: Install new software on dedicated PC. System is network compatible. 5) Connect system and program software. Note: Additional time required for computer installation on a T & M Basis only. Electrical Electronic Tech March 4, 2016 Proposal #1748 $2,171.00 $8,323.00 $ 557.00 $ 670,00 $1,350.00 $2,800.00 Total Project Cost (Does not include tax) $15,87.1.00 r LUBE sTECH® Accelerating Performance • This proposal may be withdrawn if not accepted within 15 days. Additional work performed outside of the scope of work and the description above will be subject to additional charges. • All work to be performed during normal working hours. If requested to work overtime and/or on weekends/holidays, additional charges may apply. • Area to be free and clear of all obstructions; delays caused by others will be subject to additional charges. • Sales tax will be applied unless a Tax Exempt ST3 form is on file at Lube Tech ESI *ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions are satisfactory and are hereby accepted. You are authorized to do the work as specified, Payment will be made as outlined above. Authorized Lube Tech Signature Title ✓G`_ Date: 3/ / Client Signature Title Date: lube tech.eom ZAHL=PETROLEUM MAINTENANCE CO. DIV. OF DAN'LARSON ENTERPRISES, INC. Sales, Service, Installation of Petroleum Equipment Since 1952 MWNTRUNCEM www.zahl-pmc.com February 11, 2016 City of Andover 1685 Crosstown Blvd. NW Andover, MN. 55304 Proposal: Petrovend K800 H Hybrid Fuel Management System with FSC 3000 Site Controller Fuel Island Terminal for 2 hoses $ 6,770.00 Phoenix Plus Software with factory support 2,380.00 • Disconnect power, communication and pulser wiring. • Remove Gasboy Reader and install Petrovend Island Reader • Re -connect exiting power, communication and pulser wiring Provide programming, start-up and training $ 1,850.00 Total Bid Amount $ 11,000.00 *Bid based on re -using existing conduit and wiring unless stated. NOTE: DUE TO PRICE FLUCTUATION, PRICE ON EQUIPMENT IS SUBJECT TO CHANGE AFTER 2 WEEKS We propose to furnish material and/or labor in accordance with specifications and estimates. . Note: This proposal may be withdrawn by us if not accepted within 30 days. Note: Payments made by credit card over $1,500.00 will be subject to a 2.6% processing fee. ACCEPTANCE OF PROPOSAL: The above prices, specifications and conditions are satisfactory and are hear by accepted. You are authorized to do the work as specified. Payment will be made as outlined below. Date of Acceptance: - Customer's Signature: Zahl Petroleum Maintenance Company Authorized Signature: PAYMENT SCHEDULE: BALANCE DUE NET 30 DAYS FROM INVOICE DATE Date of Acceptance: Customer's EXCLUSIONS: . ITEMS LISTED WILL BE TIME PLUS MATERIAL IF NOT STATED IN BID ANY REPAIRS/UPGRADES TO EXISTING EQUIPMENTNOT LISTED ABOVE. ALL WARRANTIES PER MANUFACTURE SPECIFICATION. 3101 SPRING STREET N.E. - MINNEAPOLIS, MN 55413 PHONE: (612) 331-8550 - FAX: (612) 331.8553 EQUAL OPPORTUNITY EMPLOYER oil r&' I K 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City AdministratoYCoy FROM: Commander Kevin Halweg - Anoiff s Office SUBJECT: Anoka County Sheriffs Office Monthly Report - Sheriff DATE: March 15, 2016 INTRODUCTION Commander Kevin Halweg from the Anoka County Sheriffs Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Kevin Halweg Anoka County Sheriff s Office 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Public Works ctor/City Engineer FROM: Todd J. Haas, Assistant Public Work i ector SUBJECT: Consider Recommendation for Appointment/Coon Creek Watershed District Vacancy - Engineering DATE: March 15, 2016 INTRODUCTION This item is in regard to recommending to the Anoka County Board of Commissioners an individual or individuals to serve as a manager on the Coon Creek Watershed District (CCWD). DISCUSSION There are two managers (Clayton Kearns and Warren Hoffman) whose term expires on May 27, 2016 for the Coon Creek Watershed District Board. Mr. Kearns lives in hydrologic subunit 3 and Mr. Hoffman lives hydrologic subunit 5 of the Coon Creek Watershed District. Attached is Mr. Kearns's and Mr. Hoffman's request indicating their interest in continuing to serve on the Board of Managers. At this point, the only other individual with interest to serve on the Board is Ronald Boulton who lives in Andover (see attached letter). Other interested individuals still have until Monday, March 14, 2016 at 4:30 pm to submit indicating their interest. An article was placed in the current Andover Newsletter for March -April. Anoka County had previously placed a public notice in the Anoka County Record and Forest Lake Times. Note: In order for names submitted to the county to be considered a list under the statutory definition, the list must contain the names of at least three nominees eligible to be appointed (see attached county letter). ACTION REQUIRED The City Council is requested to consider submitting a letter recommending an individual or individuals to the Anoka County Board of Commissioners as to serve on the Coon Creek Watershed District board. Respectfully submitted, Todd J. Haas Attachments: Coon Creek Watershed District Letter and Map, E-mails from Mr. Kearns and Mr. Hoffman JERRY SOMA County Administrator Anoka County COUNTY ADMINISTRATION Respectful, Innovative, Fiscally Responsible February 11, 2016 The Honorable Julie Trude Mayor, City of Andover 13862 Holly Street NW Andover, MN 55304 This letter was sent to all elected officials of the City of Andover. RE: Coon Creek Watershed District Appointments Dear Mayor Trude: In accordance with the provisions of Minn. Stat. § 103B.227, Anoka County in February 2016 published a notice that terms will expire for two managers on the Coon Creek Watershed District Board of Managers. The notice publication requirement applies because Coon Creek Watershed District is considered a watershed management organization. The published notice states that persons interested in being appointed may submit their names to the appointing authority, which is the ,county board, for a watershed district appointment. For your information, a copy of the notice is enclosed. In appointing a manager to the Coon Creek Watershed District, Minn. Stat. § 103D.311 is applicable. This statute requires a county board, upon the expiration of a term, to appoint a manager for a watershed district from a list of persons nominated jointly or severally by the cities and municipalities within the district if a list(s) is submitted 60 days before the manager's term of office expires or to appoint a manager who resides in a city that fails to submit a list. The vacancies expire on May 27, 2016. In order for the county to accept nominations, they must be received by Monday, March 28, 2016. If there is a desire to submit a listjointly for a manager appointment, you may wish to confer with affected cities and jointly submit the list. The cities with territory located in the Coon Creek Watershed District are Andover, Blaine, Columbus, Coon Rapids, Fridley, Ham Lake, and Spring Lake Park. In order for names submitted to the county to be considered a list under the statutory definition, the list must contain the names of at least three nominees eligible to be appointed. To be eligible for an appointment, a norpinee must reside within the watershed district boundaries, be eligible to vote in the district, and not be a public officer of the county, state, or federal government (except that a soil and water conservation supervisor can be appointed). The county board may choose to appoint someone who is not on a list if the person resides in a city that did not submit a list. Government Center ♦ 2100 31d Avenue, Suite 700 ♦ Anoka, MN 55303-5024 ♦ www.anokacounty.us Office: 763-323-5700 ♦ Fax: 763-323-5682 ♦ TDD/TTY: 763-323-5289 Affirmative Action / Equal Opportunity Employer Page 2 In making watershed appointments, there is an additional factor to be considered by a county board. Minn. Stat. § 103D.311 requires watershed district managers to be appointed to fairly represent all of the various hydrologic areas within the watershed district. The appointees, whose terms will expire on May 27, 2016, are Clayton Kearns and Warren Hoffman. A map with the location of current board members noted is being forwarded to the manager/administrator/clerk of the City of Andover. If you have any questions regarding this appointment process, you may contact Jon C. Audette, Assistant County Attorney, at 323-5649 or at ion.audette(a)co.anoka.mn.us. Sincerely, Jerry ma County Administrator 763-323-5693 Jerry.Som a(a)co.anoka.mn. us JS:de Enclosure c: Andover City Manager/Administrator or Clerk Jon C. Audette, Assistant County Attorney Diane Eichinger, Principal Administrative Assistant PUBLIC NOTICE OF VACANCY NOTICE IS HEREBY GIVEN pursuant to Minn. Stat. § 103B.227 and § 103D.311 that vacancies will occur on the Coon Creek Watershed District Board of Managers due to the expiration on May 27, 2016, of the terms of Clayton Kearns, City of Blaine, and Warren Hoffman, City of Coon Rapids. Term of the appointments is for three years. Managers are eligible to be reappointed. Persons interested in being appointed to serve on the Coon Creek Watershed District Board of Managers may submit their names for consideration to the Anoka County Board of Commissioners, the appointing authority, by March 28, 2016. Minn. Stat. § 103D.311 permits the cities in the district to submit a list(s) of nominations to the county board. If a valid list(s) containing at least three eligible nominees for a manager's position is submitted at least 60 days prior to the expiration of the terms or by March 28, 2016, the Anoka County Board of Commissioners is required to make appointments either from the list(s) or to appoint a manager who resides in a city that fails to submit a list. Since a list may be submitted, persons interested in being considered for appointment may wish to contact their city to request to be included on a list of nominations. In the absence of a valid list, the Anoka County Board of Commissioners may appoint any voting resident of the Coon Creek Watershed District who is not a public officer of the county, state, or federal government. PUBLISH IN: Anoka County Record, February 9, 2016 Forest Lake Times, February 11, 2016 Coon Creek Watershed District Legend * CURRENT MANAGERS O WATERSHED DISTRICT BOUNDARY Q COMMISSIONER DISTRICTS HYDROLOGIC SUBUNITS �1 �2 �3 �4 5 February 2, 2016 March 4, 2016 Ronald P. Boulton 13975 Palm St. NW Andover, MN 55304 ronpboulton@gmail. com Tim Kelly Coon Creek Watershed Anoka County, MN Dear Mr. Kelly: District Administrator RECEIVED PEAR 4 P@i& CITY OF ANDOVER I am submitting my name to fill the vacancy opening on the Coon Creek Watershed District Board of Managers. I was an assistant soils agent in Anoka County from 1972-1975 and coordinated the Anoka Peatland and Sand Plains project for the University of Minnesota. I was lead Agricultural Business Instructor at Hennepin Technical college from 1975-1986 until the program closed. I completed my M.Ed in Agriculture Education, UM in 1990 I've also served on the Anoka Extension Committee for over 15 years. I've been a resident of Anoka County since 1972 and have lived in Andover since 1999. I look forward in hearing from you. Todd Haas From: Sent: To: Subject: To Whom It May Concern; WARREN A <hoffmanwsod@msn.com> Wednesday, March 09, 2016 4:07 PM Todd Haas Coon Creek Watershed I will gladly accept a reappointment to the Coon Creek Watershed. Sincerely Warren Hoffman Todd Haas From: Clayton Kearns <ckearns@cooncreekwd.org> Sent: Wednesday, March 09, 2016 6:52 PM To: Todd Haas Subject: CCWD Hi Todd - Thanks for the call today. Yes, I would like to continue to serve on the Coon Creek Watershed Board of Managers for anotherterm. Let me know if you need anything else. Thanks! Sent from my Pad 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule April EDA meeting March 15, 2016 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the April 5, 2016 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Approve Meeting Minutes 2. Update - Trident Development 3. Depot Pond - Signage 4. Land Sale Updates 5. Redevelopment Updates 6. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the April 5, 2016 City Council meeting. submitted, I T Y O F [DOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator Schedule April Council Workshop March 15, 2016 ACTION REQUESTED Schedule Council workshop for the month of April. Below is a suggested date: 6:00 pm on April 26th or Another date acceptable to the Council 13 DISCUSSION The Council is requested to schedule a Council Workshop for the month of April for a number of miscellaneous business items identified as follows: 1. Joint Meeting with Community Center Advisory Commission - Community Center 2. Update on Master Plans - Engineering 3. Progress Report -Community Vision and Organizational Values & Goals Discuss - Administration 4. 2017-2021 Budget Development Discussion - Administration 5. 2017 Budget Development Discussion - Administration 6. March 2016 Budget Progress Reports - Administration 7. March 2016 City Investments Review - Administration 8. Other Topics Other items may be added upon Council request or operational need. abmitted, jqv 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report March 15, 2016 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development/CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. y submitted, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for March 15, 2016 City Council Meeting DATE: March 15, 2016 The City Council is requested to receive the following supplemental information. Consent Items Add -On Item. Award Bids/16-3, 2016 Crack Sealing/16-4, 2014 Seal Coating/ 16-5, 2016 Pavement Markings/16-7, 2016 Trail Maintenance/16-10, 2016 Parking Lot Maintenance (Supplemental- Engineering submitted, 9 C I T Y O F "• NDOVE ^ (] 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Pu 'crks / City Engineer SUBJECT: Award Bids/16-3,2016 Crack Sealing/16-4,2014 Seal Coating/ 16-5,2016 Pavement Markings/16-7,2016 Trail Maintenance/16-10, 2016 Parking Lot Maintenance (Supplemental) -Engineering DATE: March 15. 2016 INTRODUCTION The City Council is requested to receive bids and award the contract for Projects 16-3, 2016 Crack Sealing/16-4, 2014 Seal Coating/ 16-5, 2016 Pavement Markings/16-7, 2016 Trail Maintenance/16-10, 2016 Parking Lot Maintenance The projects identified are important maintenance project to prolong the life of pavement sections throughout the City which includes roads, parking lots and trails. The City of Coon Rapids prepared the final plans and specifications and administered the bid opening (which was held March 11, 2016) through the previously approved Joint Powers Agreement. Following are the top 3 low bid contractors that if approved will be working on the subject projects. Also identified is Andover's portion of the project: Contractor Andover's Portion Pearson Brothers (16-04; $406,639.40, 16-07; $35,400.00, 16-10; $24,050.00) $466,089.40 American Pavement Solutions (16-03; $164,620.00, 16-10; $15,470.00) $180,090.00 AAA Striping Services (16-05; $34,471.50) $ 34,471.50 Total $680,650.90 Estimate Identified in the City's CIP $825,000.00 BUDGETIMPACT All these projects have been identified in the City's 2016-2020 Capital Improvement Plan and will be funded by the following funding sources: Road & Bridge Funds, Construction Seal Coat Fund, Capital Equipment Reserve and Community Center Operations. ACTION REQUIRED The City Council is requested to approve the resolution accepting bids and awarding Andover's portion of the contract to the above listed contractors in the total amount $680,650.90 for Projects 16-3, 2016 Crack Sealing/16-4, 2014 Seal Coating/ 16-5, 2016 Pavement Markings/16-7, 2016 Trail Maintenance/16-10, and 2016 Parking Lot Maintenance Respectfully submitted, David D. Berkowitz, P.E. Attachments: Resolution, Summary of Bids & Andover's Portion Bid Tab CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Council member to adopt the following: A RESOLUTION ACCEPTING BIDS AND AWARDING CONTRACT FOR THE IMPROVEMENT OF PROJECT NOS. 16-3,2016 CRACK SEALING/16-4,2014 SEAL COATING/ 16-5,2016 PAVEMENT MARKINGS/16-7,2016 TRAIL MAINTENANCE/16-10, 2016 PARKING LOT MAINTENANCE. WHEREAS, pursuant to the Joint Powers Agreement with Coon Rapids, bids were received, opened and tabulated according to law on March 11, 2016 at Coon Rapids City Hall with the low bidder results as follows: Pearson Brothers for Seal Coat and Fog Seal American Pavement Solutions for Crack Sealing AAA Striping Service for Pavement Markings NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby accept the bids as shown to indicate the above listed contractors as being the apparent low bidders for their respected projects. BE IT FURTHER RESOLVED TO HEREBY direct the Mayor and City Clerk to enter into a contract with Pearson Brothers, American Pavement Solutions and AAA Striping Services in the amount of $466,089.40, $180,090.00 and $34,471.50 respectfully for construction of the improvements; and direct the City of Coon Rapids to proceed with the project as specified in the project specifications. MOTION seconded by Council member and adopted by the City Council at a regular meeting this 15th day of March , 2016, with Council members of the resolution, and Council members against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner— Deputy City Clerk voting in favor voting 2016 STREET MAINTENANCE PROGRAM SUMMARY OF BIDS Sealcoating — Bid Schedule 1 Base Bid Pearson Bros. Inc. $1,562,617.20 Allied Blacktop Company $1,592,547.42 Asphalt Surface Technologies $1,679,148.74 Pavement Markings — Bid Schedule 2 AAA Striping Service $188,094.40 Sir Lines -A -Lot Inc. $189,083.20 Traffic Marking Service $219,676.00 Warning Lites of MN $224,477.16 Street Sweeping — Bid Schedule 3 Pearson Bros. Inc. $62,780.00 Allied Blacktop Company $68,000.00 Crack Sealing — Bid Schedule 4 American Pavement Solutions $327,277.30 Fahrner Asphalt Sealers $345,336.79 Allied Blacktop Company $372,721.30 Asphalt Surface Technologies $382,766.86 Fog Sealing — Bid Schedule 5 Pearson Bros. Inc. $115,750.00 Allied Blacktop Company $116,836.00 Asphalt Surface Technologies $156,262.50 Alternate $1,541,936.26 $1,592,547.42 $1,606,991.28 l,10 -i I�,4KT o f A'��0 2' S 8 I D 2016 SEAL COAT PROJECT (C.P. 16-04) Bids opened March 11, 2016 at 10:00 am at City of Coon Rapids Price / SY Total CIP= �Lj000b 1.56 $ 1.35 $ 1.38 $ 1.47 Est. Engineer's Pearson Allied ASTECH Item Quan Estimate Bros. Blacktop FA -2 (1/8" Minus) Dresser TrapRock 301,180 $ 1.00 $ 301,180.00 $ 0.83 $ 249,979.40 $1.03113152 ,215.40 $0.96 $ 289,132.80 CRS -2 Seal Coat Oil 77,500 $ 1.90 $ 147,250.00 $ 1.80 $ 139,500.00 $120 $ 3,000.00 $1.76 $ 136,400.00 CRS -2P Seal Coat Oil 7,8001 $ 2.75 1 $ 21,450.00 1 $ 2.20 1 $ 17,160.00 $1.501 $ 11,700.00 1 $2.211 $ 17,238.00 Total 1 1 $ 469,880.00 1 1 $ 406,639.40 1 $ 414,915.40 1 1 $ 442,770.80 Price / SY Total CIP= �Lj000b 1.56 $ 1.35 $ 1.38 $ 1.47 Bid Tabulation 2016 Trail Maintenance (City Project 16-07) & 2016 Parking Lot Maintenance (City Project 16-10) Bids opened March 11, 2016 at 10:00 am at City of Coon Rapids BOTH PROJECTS COMBINED Project 16-07 Trail Maintenance ` ` h/ — / 00 (D ENGINEER'S ESTIMATE ENGINEER'S ESTIMATE Pearson Brothers Allied Blacktop Co. ASTECH ITEM - DESCRIPTION UNIT EST. Unit. Unit Unll' UnIC Unit Unit NO. pUAN. F Price AMOUNT Price' AMOUNT Priced AMOUNT AMOUNT - 1 F&I Trail Fog Sealing _ Gal 7,080 $5.50 $38,940.00 55.00 535,400.00 $4.65 $32,922.00 .Price.. $6.]5 1F&I Parking Lor Fog Sealing Gal 4,810 $4],]90.00 $26p55.00$24,050.00 55.80 $2],898.00 S,., $32,467.50 Total 11,890 565,395.00 $59,450.00 $60,820.00 $80,257.50 Project 16-07 Trail Maintenance ` ` h/ — / 00 (D ENGINEER'S ESTIMATE Pearson Brothers Allied Blacktop Co. ASTECH ITEM NO. DESCRIPTION UNIT ESL Unit Unit Unit NO, 1 Unit Unit Price .AMOUNT., (.Pdee.3:6.-AMOUNT DUAN. Pi AMOUNT Price AMOUNT Price AMOUNT Price AMOUNT 1 F&i Tall Fog Sealing Gal 7,080 $5.50 $38,940,v0 400 $35,400.00 $4.65 $32,922AC $6.7e 1 $4],]90.00 Total 7,080 538,940.00 $35,400,00 532,922.00 $4],]90.00 Pealed 16-10 Parking Lot Maintenance ENGINEER'S ESTIMATE Pearson Brothers Allied Blacktop Co. ASTECH ITEM - DESCRIPTION UNIT EST. Unit Unil Unit Unit NO, 1 pUAN. Price .AMOUNT F&I Parking Lot Fog Sealing PNce ''AMOUNT Price .AMOUNT., (.Pdee.3:6.-AMOUNT Gal 4,1310J Sb.501 $26,455.00 $5.00 $24,050.00 $5.801 $27,898.00 $6.75 $32,467.50 Total 4,810 $26,455.00 $24,050.00 $27,898.00 $32,467.50 2016 CRACK SEAL & PARKING LOT MAINTEANCE (C.P. 1"3 816.10) Bids opened March 11, 2016 at 10:00 am at City of Coon Rapids BOTH PROJECTS COMBINED 2016 Crack Sealing (C.P. 1"3) Payltem Est. Units Engineers Fahmer Asphalt American Allied ASTECH Payne- quan Estimate Sealers Pavement Solutions Blacktop F81 SVeet Route 8 Seal Crack Sealin 52 300 LFLL—U-15-LI-39,225.00. $ 0.81 $ 42,363.00 $ 0.70 $ 36,610.00 $0.70 $ 36 $0.74 $ 26,788.00 F81 Sir..Blow 8 Go Crack Sealing 358,700 LF $ 0.50 $ 179.350.00 $ 0.37 $ 132.719.00 $ 0.40 1 $ 143,460.00 ,610.001 $0.52 $0.74L$ 38 702.00 Total $ 201,250.00 $ 158,156.00 1 1 $ 186,524.00 1 $0S2F$ 186,524.00 $ 218,575.00 $ 175,082.00 $ 160,090.00 $ 223,134.00 $ 225,226.00 2016 Crack Sealing (C.P. 1"3) Payltem Est Units Engine; Fahmer Asphalt American Aliletl ASTECH - yuan Estimate Sealers Pavement Solutions Blacktop F81 Sl 22 Rcule 8 Seal Crack Sealing36 ZOOMF $ 0.75 $ 27,150.00 $ 0.81 8 29,322.00 $ 0.70 $ 25,340.00 $0.70 $ 25,340.00 $0.74 $ 26,788.00 F81 Street Blow 8 Go Crack Sealing 348,200 LF $ 0.50 $ 174,100.00 $ 0.37 $ 128,834.00 $ 0.40 $ 139,280.00 $0.52 $ 181,064.00 $0.52 $ 181,064.00 Total $ 201,250.00 $ 158,156.00 1 $ 164,62O.00 1 $ 206,404.00 1 8 207,852.00 2016 Parking Lot Maintenance (C.P. 16-10) Payltem Est Units Engineers Fahmer Asphalt American Allied ASTECH - push Estimate Sealers Pavement Solutions Blacktop F81 eet Route 8 Seal Crack Sealin 16,100 LF $ 0.75 $ 12,075.00 $ 0.81 $ 13,041.00 $ 0.70 $ 11,270.00 $0.70 $ 11,270.00 $0.74 $ 11,914.00 F8.1 Street Blow 8 Go Crack Se 10,500 LF $ 0.50 $ 5,250.00 $ 0.37 $ 3,865.00 $ 0.40 $ 4,200.00 $0.52 $ 5,460.00 $0.52 $ 5,460.00 TOtal E 17,325.00 $ ifi,926.00 E 15,470.00 $ 16,730.00 $ 17,374.00 Note: American Pavement Solutions is the low bidder for the entire Joint Powers Agreement contract quantities. Fahmer Asphalt is lower for Andover only quantities, ifs a difference in the distribution of quantities of Blow and Go vs. Route and Seal cracks for the JPA contract amounts compared to Andover amounts. American Pavement Solutions is being recommended for award of the entire contract for the JPA for crack sealing. G( P _ t230j0✓DO Bid Tabulation 2016 Pavement Markings (City Project 16-05) Bids opened March 11, 2016 at 10:00 am at City of Coon Rapids (tern Engineer's Estimate AAA Stn In Services Sir Lines A Lot Traffic Marking Service Warning Lites of MN F81 Street Markings Units �uan0 Unil Price Cost Unit Pace Cost Unit Price Cost Unit Price Cast Unil Price Cost F8i Street Symbols Gallons Gallons 1,290 $ 20.00 $ 25,800.00 $ 18.35 $ 23,671.50 $ 18.05 $ 23,284.50 $ 20.25 $ 26,122.50 $ 28,109.10 Totals 120 $ 100.00 $ 72,000.OD 1D, 600.00 I $ 94.00 1 S 11,280.00 1 $ 775.00 $ 13,800.00 $ 107.45 $ 72,694.00 5 37,800.00 $ 34,471.50 $ 34,564.50 $ 39,922.50 $ 41,003.10