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HomeMy WebLinkAboutOctober 22, 2015• 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RM N.GOV Special Park & Recreation Commission Meeting October 22, 2015 6:00 P.M. Workshop Session — Conference Room A & B 1. Call to Order 2. Resident Forum 3. Approval of Minutes (10/1/15) — Regular Meeting 4. Review of Kelsey Round Lake Park Master Plan Concepts/WSB /15 -11 5. Update on Park Replacement List/Parks Maintenance Department 6. Review Existing, Future and Replacement Improvements Facilities /Park Chart Format 7. Update on the City Comprehensive Plan/Community Development • Department 8. Discuss Proposed Park Playground Improvements /Draft Neighborhood Letter and Survey /Forest Meadows Park 9. Discuss Proposed Park Playground Improvements/Draft Neighborhood Letter and Survey /Pine Hills South Park 10. Consider Replacement of Picnic Shelter at Rose Park/14 -13, Cont. 11. Anoka County Sheriffs Department 3rd Quarterly Report 12. Park Dedication Improvement Fund 3rd Quarterly ReporUFinance Department 13.Outstanding Items /Maintenance Update 14. 15. Chairs Report 16. Adjournment is PARKAND RECREATION COMMISSIONMEETING —OCTOBER 22, 2015 MINUTES The Special Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on October 22, 2015, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl, Commissioners Alisa Lewnau, Angela Marinello (arrived at 6:54 p.m.), and Mark Miskowiec Commissioners Absent: Commissioners Ted Butler, and Sarah Elstmm Also Present: Assistant Public Works Director, Todd Haas Jeff Feulner, WSB Jason Amberg, WSB RESIDENTFORUM No one appeared to address the Commission APPROVAL OF MINUTES — October 1, 2015 Minutes Motion by Lewnau, seconded by Miskowiec, to approve the October 1, 2015 Park Commission minutes as presented. Motion carried on a 4 -ayes, 0 -nays, 3- absent (Butler, Elstrom and Marinello) vote. RE VIE W KELSEY ROUND LAKE PARK MASTER PLAN CONCEPTS WSB /15 -11 Mr. Haas explained that WSB staff is present tonight to share the concepts for the Kelsey Round Lake Park Master Plan. Jeff Feulner, WSB, stated that they attempted to react to the program comments made by the Commission and the public and provided an overview of the features included in Concept 1. He stated that a different approach was taken in Concept 2, spreading features out throughout the site, and highlighted the location of those features. He noted that a third concept was created to address some of the comments made by the City Council and highlighted the features found in Concept 3. Commissioner Miskowim asked the distance between the southern portion of the trail to the lake, specifically the edge of the highland to the lake. • Special Andover Park & Recreation Commission Meeting Minutes — October 22, 2015 Page 2 Mr. Feulner estimated that distance to be approximately 150 feet. Mr. Amberg stated that there was discussion of having a narrower and natural base trail that goes a bit further. He noted that there were comments made regarding the desire to able to access the water. Vice Chair Lindahl asked if there were costs associated with the proposed improvements identified in the concepts at this time. Mr. Haas stated that costs have not been identified and explained that the purpose was to develop these for the open house to gauge likes and dislikes and noted that costs would be determined following the open house meetings further along in the process. Commissioner Lewnau stated that she likes the play equipment spread out throughout the site and confirmed the consensus of the Commission. It was the consensus of the Commission to eliminate the large playground area and spread out three smaller play areas throughout the site. Commissioner Miskowiec stated that he still likes the idea of having a dock. Chair Stenzel agreed that it would be nice to have a dock but noted that item may have to be placed lower on the priority list because of the cost. He noted that perhaps grant funds could be obtained to assist in obtaining that feature. He mentioned the potential trail layout and its reference to the wetland. Mr. Haas stated that staff recommends staying away from the wetlands as much as possible in order to avoid impacts to the wetlands. - Mr. Feulner stated that the intention was to spread out the educational aspects throughout the park, similar to what the Commission liked with the play equipment. Commissioner Lewnau stated that she likes the trails proposed on the north of Concept 1. Mr. Haas mentioned to the Commission that a floating dock system and pedestrian bridges require a high level of maintenance that will be needed. Chair Stenzel stated that it is odd that some of the trail has dead ends. Vice Chair Lindahl agreed that it would be nice to have that trail connect to make a loop. Mr. Haas stated that staff attempted to obtain an easement for extending the trail at the east end of the park along Round Lake through private property in the past but the • property owner was not interested. Mr. Feulner received confirmation on the type of restroom the Commission would prefer for the site. Commissioner Miskowiec asked if woodchip trails would be possible or whether the trails would need to be handicap accessible. Mr. Haas stated that woodchip trails are considered handicap accessible. Char Stenzel stated that he would recommend bituminous in order to open the door for possible grant funds. Also having paved trails allows other types of users such as roller blades, bikers and skate boarders, etc. to use all the trails within the park. Informational; no action required. UPDATE ON PA RRREPLACEMENT LIST /PARRS MAINTENANCE DEPARTMENT Mr. Haas stated that the park replacement/parks maintenance list has been updated through 2020 and a copy of the document was included in the Commission packet for review. Special Andover Park & Recreation Commission Meeting Minutes — October 22, 2015 Page 3 • Chair Stenzel asked if an easement would be possible along the north side. Mr. Haas stated that staff can contact the property owners and the issue could be further discussed with the City Council. Chair Stenzel stated that it may not be something in the near future but it would be nice to have a long -term plan for connection. He commented that WSB hit all of the items they wanted to see. Mr. Feulner reviewed some of the items preferred by the Commission including spread out play equipment, access to a dock, and a looped trail. Mr. Haas noted that the best view would be from the island to the south. He provided additional information noting the distance from the lake in the northern location and advised that the site has a heavy amount of cattails. He identified a possible centralized location for a picnic shelter. Chair Stenzel stated that the best fit for the shelter would most likely be closer to the parking lot in the north to ensure that there are eyes on the shelter area. Mr. Amberg reviewed the likes and dislikes of the Commission mentioned tonight. • Mr. Haas asked if the changes could be made right away tomorrow so that he could include the updated concept in the Council packets for the meeting the following week. Mr. Feulner received confirmation on the type of restroom the Commission would prefer for the site. Commissioner Miskowiec asked if woodchip trails would be possible or whether the trails would need to be handicap accessible. Mr. Haas stated that woodchip trails are considered handicap accessible. Char Stenzel stated that he would recommend bituminous in order to open the door for possible grant funds. Also having paved trails allows other types of users such as roller blades, bikers and skate boarders, etc. to use all the trails within the park. Informational; no action required. UPDATE ON PA RRREPLACEMENT LIST /PARRS MAINTENANCE DEPARTMENT Mr. Haas stated that the park replacement/parks maintenance list has been updated through 2020 and a copy of the document was included in the Commission packet for review. Special Andover Park & Recreation Commission Meeting Minutes — October 22, 2015 Page 4 is Chair Stenzel referenced the rinks at City Hall and asked why funds would be spent planting trees in that location. Mr. Haas noted that he can remove that item. He noted that this document would be updated and reviewed on an annual basis. Commissioner Miskowiec referenced the concrete edges on the volleyball court and asked if that is necessary or whether the wood edging would be sufficient. Mr. Haas stated that he would speak with parks staff to obtain additional information. Informational; no action required. REVIEW EXISTING, FUTURE AND REPLACEMENTIMPROVEMENTS FACILITIES /PARK CHART FORMAT Mr. Haas stated that staff is updating the chart for use in the updating of the Comprehensive Plan, noting that the updating is not yet complete and this was included in the Commission packet in order to review the formatting. He stated that the chart would be updated on an annual basis. • Commissioner Miskowiec referenced numbers shown in the old booklet for this document. Mr. Haas stated that those are outdated figures and provided additional explanation on the funding for replacements. He stated that he can speak with the finance department, as it was his understanding that the original cost could be funded through parks maintenance while the increased cost would come from park dedication. Chair Stenzel stated that the original cost should have been amortized over the life of the item and that cost should be funded through parks maintenance as you are simply updating/maintaining the item and not building a new structure. Mr. Haas stated that if the Commission and the finance department disagree the Council would be the ultimate decider. Informational; no action required. UPDATE ON THE CITY COMPREHENSIVE PLAN/ COMMUNITY DEVELOPMENTDEPARTMENT Mr. Haas briefly noted • Informational; no action required. Special Andover Park & Recreation Commission Meeting Minutes — October 22, 2015 Page 5 • DISCUSS PROPOSED PARK PLAYGROUND IMPROVEMENTS /DRAFT NEIGHBORHOOD LETTER AND SURVEY /FOREST MEADOWS PARK Mr. Haas stated that he would like to get the survey out and posted on the website if the Commission does not have any questions or comments. Informational; no action required. DISCUSS PROPOSED PARK PLAYGROUND IMPROVEMENTS /DRAFT NEIGHBORHOOD LETTER AND SURVEY /PINE HILLS SOUTH PARK Chair Stenzel asked if this would be similar to the previous item on the agenda. Mr. Haas explained that the improvements occurring at this park are minimal maintenance items and therefore the neighborhood does not need to be alerted and surveyed. He also noted the proximity to the large park across the street. Informational; no action required. CONSIDER REPLACEMENT OF PICNIC SHELTER AT ROSE PARR/ 14 -13, • CONT. Commissioner Miskowiec suggested that this item be tabled until the clarification on funding is known. Commissioner Lewnau agreed with Commissioner Miskowiec. Chair Stenzel stated that the Commission asked the question on the Verizon Tower rental fees received, which appears to be about $15,000. He asked why those funds were not used for the updating. Commissioner Miskowiec stated that the improvements for Rose Park are almost complete. He asked and received confirmation that the decision has been made by the City Council that the funds remain in the park. He commented that perhaps the funds should be placed in the general fund that could fund improvements in other parks as well W. Haas noted that if the funds were placed in the general fund the Commission would have the chance that those funds would be lost. Chair Stenzel stated that the funds could be placed in the park improvement fund. He asked how much funds are in the account for that park at this time as the improvements were under budget. • Mr. Haas stated that approximately $50,000 was left over from the improvement project. • Special Andover Park & Recreation Commission Meeting Minutes — October 22, 2015 Page 6 Chair Stenzel stated that the $15,000 should be considered as already spent on the improvements that occurred and the remaining funds from the improvement project should be made available for future improvements. Line item that the $15,435 has already been spent in that park and the remaining fund balance can be relieved for construction at $65,435 for future projects Motion by Stenzel, seconded by Lindahl, to recommend the City Council create an additional line item showing that the $15,435 in cell phone revenue has already been spent in that park and the remaining fund balance can be relieved for future projects. Motion carried on a 4 -ayes, 0 -nays, 3- absent (Butler, Elstrom and Marinello) vote. Motion by Stenzel, seconded by Miskowiec, to recommend the City Council take future revenues from cell phone towers and place those funds into the park improvement fund. Motion carried on a 4 -ayes, 0 -nays, 3- absent (Butler, Elstrom and Marinello) vote. Motion by Lewnau, seconded by Miskowiec, to table the decision regarding replacement of picnic shelter at Rose Park. Motion carried on a 4 -ayes, 0 -nays, 3- absent (Butler, Elstrom and Marinello) vote. Commissioner Marinello arrived. ANOXA COUNTYSHERIFF'SDEPARTMENT 3RD QUARTERLYREPORT Chair Stenzel referenced calls regarding park use. Mr. Haas explained that there is a group that pays a fee for use of the lights on the field for specific periods of time. He advised that the parks are open until 11:00 p.m. and are open for public use during that tone. Vice Chair Lindahl referenced vehicles parking in the ditch. Commissioner Miskowiec asked why people are not using the north parking lot. Chair Stenzel noted that part of the problem is that there are no lit connection trails from that parking lot. Informational; no action required. PARBDEDICA TIONIMPR0VEMENT FUND 3RD Q UA R TERL Y REPOR TI FINANCE DEPARTMENT. Mr. Haas had nothing farther to add and asked if there were any questions or comments Special Andover Park & Recreation Commission Meeting Minutes — October 22, 2075 Page 7 Informational; no action required. OUTSTANDINGITEMS /MAINTENANCE UPDATE Mr. Haas reviewed outstanding items. CHAIR'S REPORT None. ADJOURNMENT Motion by Lewnau, seconded by Lindahl, to adjourn the workshop meeting at 7:02 p.m. Motion carried on a 5 -ayes, 0 -nays, 0- absent (Butler and Elstrom) vote. Respectfully Submitted, Amanda Staple, Recording Secretary TimeSaver Off Site Secretarial, Inc. 11 9