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HomeMy WebLinkAboutNovember 19, 20150 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 . WWW.ANDOVERMN.gov Regular Park & Recreation Commission Meeting November 19, 2015 5:45 P.M. Conference Room A & B A. Hold Public Information /Open House Meeting in Regards to Kelsey Round Lake Master Plan/15 -11 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (10/22/15) —Regular Meeting 4. Consider Hockey Tournament Application /AHYHA Youth Hockey Jamboree • S. Consider 2015 -2016 Hockey Rink Schedule 6. Discuss Kelsey Round Lake Park Master Plan/WSB /15 -11 7. Update of Request to Reallocate Cell Tower Rental Fees from Park Property to Park Improvement Fund 8. Discuss Replacement of Existing Equipment and Structures/Park Facilities Chart 9. Consider Replacement of Picnic Shelter at Rose Park/14 -13, Cont. 10. Discuss Regional Trail Comprehensive Plan 11. Outstanding Items /Maintenance Update 12. 13. Chair's Report 14. Adjournment 0. PARKAND RECREATION COMMISSIONREGULAR MEETING NOVEMBER 19, 2015 MINUTES A Regular Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on November 19, 2015, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl Commissioners Ted Butler, Sarah Elstrom, Alisa Lewnau, and Mark Miskowiec Commissioners Absent: Commissioner Angela Marinello Also Present: Assistant Public Works Director, Todd Haas WSB: Jason Amberg and Jeff Feulner RESIDENT FORUM No one appeared to address the Commission. APPROVAL OF MINUTES— October 22, 2015 Motion by Lewnau, seconded by Miskowiec, to approve the minutes from the October 22, 2015 Park and Recreation Commission Meeting as presented. Motion carried on a 4- ayes, 0 -nays, 1- absent, 2- present (Butler and Elstrom) vote. CONSIDER HOCKEY TOURNAMENTAPPLICATIONIAHY11A YOUTHHOCKEY JAMBOREE The Park and Recreation Commission is requested to consider approving the application for the 6ih Annual Winter Classic Tournament at City Complex Outdoor Hockey Rinks as requested by the Andover Huskies Youth Hockey Association ( AHYHA) for January 15- 16, 2016. The days that are being requested are as follows Friday, January 15, 2016 from 5 pm to close at City Complex Outdoor Hockey Rinks (both east and west rink). Saturday, January 16, 2016 from 8 am to 6pm at City Complex Outdoor Hockey Rinks (both east and west rink). Mr. Haas noted if the weather is bad on either one of the two days, AHYHA will need Sunday, January 17, 2016 as a backup day. Regular Andover Park & Recreation Commission Meeting Minutes —November 19, 2015 Page 2 • Missy Giacomini, AHYHA Tournament Director indicated that she is the Winter Classic Coordinator. They are expecting approximately 45 teams with 14 teams being from Andover. They are considering providing a shuttle to people across Crosstown Boulevard. Commissioner Butler thanked the AHYHA for hosting the tournament Chair Stenzel stated this is a great way to represent the community. A concern of his is the people crossing Crosstown Boulevard. He would like something done to make the crossing safe. Motion by Lindahl, seconded by Butler, to approve the application for scheduled use of recreational facilities at the City Complex Outdoor Hockey Rinks for an AHYHA Youth Hockey Jamboree. Motion carved on 6 -ayes, 0 -nays, 1- absent vote. CONSIDER 2015 — 2016 HOCKEY RINBSCHEDULE Mr. Haas presented the item and indicated that the City only received one application and that was from the Andover Huskies Youth Hockey Association ( AHYHA). Anoka, Coon Rapids and St. Francis Youth Hockey Associations were notified that rinks were available for them to reserve but none of them have responded. The proposed schedule • that AHYHA plan on using for 2015 — 2016 season was provided for Commission's review. AHYHA will be responsible to provide supervision (either a coach or member of the association) on Mondays, Tuesdays and Thursdays from 4:00 pm until 8:30 pm at City Hall Outdoor Rink Complex, Hawkridge Park and Crooked Lake School Rink. The City will need to provide a warming house attendant on all the other days of the week. AHYHA will not be providing supervision at Prairie Knoll Park for the upcoming season so the City will need to provide a warming house attendant each day of the week it is open. Mr. Haas stated the rink is ready at Crooked Lake School. Commissioner Butler stated that rink looks great and he is happy to see the association using that rink. Mr. Mark Chevalier, AHYHA president, stated he checked out the Crooked Lake Rink and it looks very nice. The association is only able to staff three rinks due to limited number of volunteers, which is why Prairie Knoll Park is not included in the schedule. Also the warming house is quite small at Prairie Knoll Park and with four teams in the warming house it is very tight. Commissioner Miskowiec asked if the Prairie Knoll Park hockey rink needed to be maintained this year. Mr. Chevalier stated that rink is used for more casual use like youth trying out hockey or others wanting to play pickup games, etc. Mr. Chevalier stated it is good to have that extra ice available. Commissioner Miskowiec asked if it would be better just to have it as an open skating rink rather than hockey. Commissioner Butler noted last year the association only used three rinks. Crooked Lake School was not scheduled last year but it received a lot of use. Regular Andover Park & Recreation Commission Meeting Minutes — November 19, 2015 Page 3 • Chair Stenzel stated there will always be three rinks open for open skate while the other rinks are scheduled. Mr. Haas stated the attendant can document how much use Prairie Knoll Park is getting used for the upcoming skating season. Chair Stenzel asked Mr. Chevalier what happens if the volunteer doesn't show up to open a warming house. Mr. Chevalier stated the association will develop a protocol for handling no shows to get the warming house open. Commissioner Butler stated one issue may be that the practices don't start until 5:30 p.m. however the warming house opens at 4 p.m. Motion by Butler, seconded by Lewnau, for approval of the 2015 — 2016 Hockey Rink Schedule as presented. Motion carried on 6 -ayes, 0 -nays, 1- absent vote. DISCUSS KELSEY ROUND LAKE PARR MASTER PLANIWSBI15 -11 Mr. Haas reviewed a public information/open house meeting was held prior to this evening's meeting and public input was received in regard to the preferred Master Plan Concept for Kelsey Round Lake Park. Jason Amberg and Jeff Feulner of W SB were in • attendance and provided a summary of how the City got to the preferred concept. Mr. Jeff Fuelner presented the preferred concept of the Master Plan for Kelsey Round Lake Park. A picnic shelter added in the north end of the park. Existing trails were shown in black and future trails shown in red. A trail loop would be created in the north end of the park. Other loops would be created including a boardwalk. A connection to the lake with a dock structure would be included. Picnic areas will be added throughout the park. Nature and play circuits were indicated in blue dots on the drawing. Additional benches and seating throughout the park are indicated in yellow along with signage and way finding signs. There would be interpretive places for signage or demonstrations of significant or historical items. Some of the concerns expressed earlier this evening were the number of trails, the boardwalk, the impact on habitat for clearing for picnic areas, a number of residents liked the park the way it is now. WSB feels this is a balanced plan. Chair Stenzel invited anyone present to add any comments they wish. Mr. Ben Shaw, 4050 -147x' Lane NW, Andover stated he missed the open house. His first look at the plan, he thinks it is a good idea to have a dock but he questions the location of the dock. This is one of the few natural parks. He hopes the City is considering the costs of maintaining the park with all the amenities. His wife would like to have the trails . looped. Regular Andover Park & Recreation Commission Meeting Minutes — November 19, 2015 Page 4 • Mr. Greg Guimont, 3855 -155'" Avenue NW stated he is concerned about people using the parking lot and leaving trash. He thinks extra benches are a good idea. The trail loops versus the dead ends are a good idea. He is concerned about a structure that may be vandalized. He fears maintenance won't be done and the park will become overgrown and damaged. Mr. Kyle Nemeth, 3950 South Enchanted Drive NW, stated he was on an original Task Force for this park. He is happy to see the trails are being expanded but believes the trail could be tightened up a bit. He does not see where there will be a lot of children playing in the park on equipment or at learning stations. They will be walking with their parents. He is concerned about the picnic shelter and noted the shelter at Fox Meadows Park is in bad shape. He feels the picnic shelter at Kelsey Round Lake Park will become a place for smoking and other bad behaviors. He stated bathrooms would be a convenience but a picnic shelter is not necessary. Adding the trails would be a huge benefit. The boardwalk is tricky and it is very uneven. The pavement is also very uneven. The current trails need to be maintained and resurfaced if necessary. Commissioner Miskowiec referred to the dock location and this would be the best spot for a dock. In previous discussions about Round Lake, a MN DNR Hydrologist staffer stated the lake is slowly filling itself in. It would be very expensive to put the dock in any other location. This is the least amount of distance between the highland and the lake and • would be the most cost effective. Mr. Shaw stated at the lake level with the cattails, etc. it may be difficult to get to the water. Mr. Shaw asked if the DNR is helping with the evasive species in the lake. Commissioner Lindahl stated the DNR and Anoka County are working on that. Mr. Shaw asked if the water is a wildlife sanctuary. Commissioner Miskowiec stated there should not be any snowmobiling on park property. It is not an "official" wildlife sanctuary and it is a city park. Mr. Haas stated at one time there was an eagle's nest. Char Stenzel stated this is a 25 -30 year Master Plan. It doesn't mean any or all of this will happen but allows for funding of the projects. Before anything is added it would come back to the Park and Recreation Commission for a public process. The Master Plan does maintain the open space within the park but there would also be new trail connections that should be considered. The Commission has also expressed similar maintenance concerns about playground equipment and shelter for those in the audience that expressed the same concern. The demographics surrounding the park may change in 15 -20 years. The idea of a shelter was expressed as part of the discussion of the original Task Force instead of an interpretive center. Vandalism could be curtailed with parking lot lighting and law enforcement. He does not want to cut down vegetation to make picnic areas. Commissioner Miskowiec referred to the issue of the Indian burial grounds. He asked how much it would cost to find out if it exists. He would like to see the issue put to rest at • a reasonable cost. Commissioner Lindahl agreed it should be part of the plan. Chair Stenzel stated it would most likely be an archeological study of the property. Commissioner Butler stated the Master Plan should consider a "possible" Indian burial Regular Andover Park & Recreation Commission Meeting Minutes — November 19, 2015 Page 5 • ground. This would be an action item for the Commission to research. Commissioner Butler suggested a prioritization of the improvements be done for the Master Plan. He believes the trails would be a priority. He agrees with the issues that concern a shelter. He feels the shelter with restrooms would be a benefit to the community in this park. Vandalism could be addressed by law enforcement patrolling. He would like to have the play area. Chair Stenzel stated he would rather see the cost estimates as to what it will take to do the entire plan before prioritization is done. Mr. Jeff Kieffer, 3975 -149`n Avenue NW, stated the dead ends are not being addressed as a priority. All the communications that came out was to get rid of the dead ends. Mr. Kieffer asked about the dead end on the east side. Those are the ones he'd like to see eliminated. Commissioner Lindahl referred to the trail going to the south and the concern with the dock, he stated there may be some ADA issues with the slope of the hill. He would suggest a platform on top of the hill as an outlook area. Chair Stenzel suggested the overlook would be a priority before the dock. Modon by Miskowiec, seconded by Lewnau, to accept the Kelsey Master Plan and move • forward with estimates. Motion carried on 6 -ayes, 0 -nays, 1- absent vote. Mr. Guimont stated his concern is the Commission has already made up their mind. He questioned if the Commission had data as to number of people using the park, ages of people using the park. A rural shelter will cause vandalism problem. He does not believe the residents had a chance to give their input. Chair Stenzel stated input was gathered from the entire City as the meetings were posted on the website. This is just a plan that will be taken forward with costs. There will be more opportunities for public input along the way. Current problems with vandals should be communicated to the Sheriffs Department. Commissioner Lindahl stated the Park and Recreation Commission is an advisory committee and the resident's concerns can also be expressed to the City Council. UPDATE OF REQUEST REALLOCATE CELL TOWER RENTAL FEES FROM PARK PROPERTY TO PARK IMPROVEMENT FUND Chair Stenzel stated he spoke with the City Administrator and the $15,000 from the cell phone tower was moved to Rose Park improvements and has already been spent. Future revenues received will be used for Rose Park. Commissioner Butler stated he does not recall seeing the $15,000 as a line item on the budget. Chair Stenzel stated $200,000 was allocated for improvements at Rose Park. If the $15,000 was moved, then the $200,000 allocation would be decreased. Regular Andover Park & Recreation Commission Meeting Minutes— November 19, 2015 Page 6 • DISCUSS REPLACEMENT OF EXISTING EQUIPMENT AND STRUCTURES / PARR FACILITIES CHART Mr. Haas reviewed the Park and Recreation Commission has requested the process of determining the value of an existing structure or piece of equipment to be replaced with any enhancements. When park items are to be replaced and/or enhanced, the cost of replacing the existing items with the same materials and function will be funded by the Parks Department's operations budget. Any enhancements to the item would be funded by the Park Improvement Fund. For example, an existing shelter constructed of 4 steel comer posts and a steel roof is going to be replaced with a cedar post and beam structure with the posts wrapped in stone. If the price of a new steel structure in similar form is $5,000 (based on quotes or a materials list) and the price of a new cedar structure is $25,000, the Parks Department's operations budget would fund $5,000 and the Park Improvement Fund would pay the difference of $20,000. Chair Stenzel spoke with the City Administrator regarding this item and got clarification of the staff report. Informational; no action required. CONSIDER REPLACEMENT OF PICNIC SHELTER AT ROSE PAR%114 -13, • CONT. Mr. Haas reviewed the Park and Recreation Commission is requested to consider replacing the existing picnic shelter at Rose Park. This item was tabled from the October 22, 2015 meeting to allow staff to follow up on the funding of the Rose Park shelter. In discussing the repairs that are needed for the shelter with others, it is only the roof that is leaking. The Park and Recreation Commission have options from just replacing the roof to replacing the entire shelter. If only the roof is to be replaced the funding can be from either park maintenance funds or proceeds from the lease agreement. If the entire shelter is to be replaced, the cost of the roof would be funded from either park maintenance funds or proceeds from the lease agreement and the remaining portion of the shelter (beams and posts, etc.) could be funded from proceeds from the lease agreement or from park improvement funds since the existing shelter is in good condition. Also any cosmetic improvements (such as adding some rock or brick around the columns) to the shelter would be funded from proceeds from the lease agreement or from park improvement funds. The estimated cost to replace the existing shelter roof is $2,000. The cost to replace the existing structure with a new basic gable shelter similar to what is already there is about $12,000, which does not include the labor to construct it. If the Commission is interested in constructing a shelter similar to what was constructed at Crooked Lake boat access the cost is about $20,000 - $25,000. Regular Andover Park & Recreation Commission Meeting Minutes — November 19, 2015 Page 7 If the Park and Recreation Commission recommends approval of the existing shelter being replaced this will be forwarded to the City Council for their consideration. Otherwise, if any of the Commissioners have questions regarding the options to fund the shelter feel free to contact Lee Brezinka, Assistant Finance Director. A combination of cell tower lease proceeds, park maintenance funds and/or Park Improvement Fund could be used to construct the shelter depending on which structure the Commission would like to recommend. As of September 30, 2015, $15,435 in lease proceeds are currently available to apply to a specific improvement in Rose Park. The Park and Recreation Commission is requested to consider the options that have been presented to repair the roof or to replace the existing picnic shelter at Rose Park. Commissioner Miskowiec asked what would be done with the future revenues if not spent for a shelter. The improvements should have been staggered over the years. Commissioner Lindahl stated a fund can be established to use the funds to build a new shelter or make other improvements. Commissioner Butler stated the Rose Park improvements were planned before the revenue from the cell tower were known. Commissioner Miskowiec suggested the shelter be patched now and then looked at replacement when funds are available. Motion by Butler, seconded by Elstrom, to replace the roof of the shelter at Rose Park. Motion carried on a 6 -ayes, 0 -nays, 1- absent vote. DISCUSS REGIONAL TRAIL COMPREHENSIVE PLAN Mr. Haas provided an update in regard to the Regional Trail Comprehensive Plan. The City Council would like for the Park and Recreation Commission to provide recommendations regarding future regional trail extensions and connections that should be considered as part of the Trail CIP. Input from the Commission will start in the spring at the same time the discussion of the Park CIP begins. A copy of the current Proposed Regional Trails Plan from the City of Andover's Transportation Plan was provided for Commission review. Mr. Haas noted this is part of the City's overall Comprehensive Plan. This will be reviewed again in March and input from the Commission will be requested. Commissioner Miskowiec stated he would like to see demographics and cost of the proposed trails. Mr. Haas stated he will provide a copy of the land use plan so the Commission can get an idea of where the higher density is and will be in the future. There are two trails within Andover that are considered County Regional trails that are eligible for various types of funding. Informational; no action required. 0 Regular Andover Park & Recreation Commission Meeting Minutes — November 19, 2015 Page 8 REVIEW OUTSTANDING ITEMS /MAINTENANCE UPDATE Mr. Haas reviewed on projects and other items of interest along with the weekly parks maintenance update. Commissioner Lindahl asked if the gap in the gate could be closed at Pine Hills South and Mr. Haas stated it has been corrected. Informational; no action required. CHAIR'S REPORT Commissioner Lindahl stated there is nothing in the 5 -year Park CIP for Kelsey Round Lake Park. Chair Stenzel asked if the sliding hill has been mowed. Mr. Haas stated he will find out. Informational; no action required. ADJOURNMENT Motion by Lewnau, seconded by Lindahl, to adjourn the regular meeting at 8:20 p.m. Motion carried on 6 -ayes, 0 -nays, 1- absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver off Site Secretarial, Inc. 0