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HomeMy WebLinkAboutSeptember 8, 2015C I T Y O I' ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RM N.GOV Andover Planning and Zoning Commission Meeting Agenda September 8, 2015 Andover City Hall Council Chambers 7:00 p.m. 1. Call to Order 2. Approval of Minutes — July 14, 2015 Workshop and July 14, 2015 Regular Meeting Minutes 3. Public Hearin: Consider an Interim Use Permit — Subordinate Classroom Structures — 3037 Bunker Lake Boulevard NW - Meadow Creek Church 4. Public Hearing: Consider the Preliminary Plat of Catcher's Creek 2 °d Addition - 14315 Prairie Road and 14367 Prairie Road - Outlets A, B, and C, Catcher's Creek — Mark Smith 5. Other Business 6. Adjournment • A�� I T Y 0 1 NDOVE PLANNINGAND ZONING COMMISSIONMEETING —SEPTEMBER 8, 2015 The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on September 8, 2015, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Commissioners absent: Also present: APPROVAL OF MINUTES July 14, 2015 Workshop Commissioners Timothy Cloven, Bert Koehler IV, Kyle Nemeth, Steve Peterson and Jeff Sims. Lynae Gudmundson. Community Development Director Dave Carlberg Others Commissioner Nemeth stated on page 2, paragraph 2, line 2 "...allowing them to stay from 1990 to 2015 is good for the safety or for the looks." He noted on the same page, 5'h paragraph stated "Commissioner Cleven stated they cannot ... of-on the City Code." Motion by Nemeth, seconded by Koehler, to approve the minutes as amended. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent ( Gudmundson) vote. July 14, 2015 Regular Commissioner Nemeth stated on page 8, they were discussing the IUP on Country Oaks North, "Commissioner Nemeth asked if the hours of hauling already discussed with the last IUP and the one they did a couple months ago are the same." Motion by Nemeth, seconded by Koehler, to approve the minutes as amended. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent ( Gudmundson) vote. PUBLIC HEARING., Consider an Interim Use Permit— Subordinate Classroom Structures — 3037 Bunker Lake Boulevard NW— Meadow Creek Church Regular Andover Planning and Zoning Commission Meeting Minutes — September 8, 2015 Page 2 • Community Development Director Carlberg noted the purpose of this item is to hold a public hearing and take input on an Interim Use Permit for Subordinate Classroom Structures for Meadow Creek Church located at 3037 Bunker Lake Boulevard NW. Community Development Director Carlberg reviewed the staff report with the Commission. Commissioner Koehler stated it was indicated that this is for a two -year extension and the church is planning to build, however, in reading the previous extensions, it states there were also plans to build so he wondered what was different about this extension than the others. Mr. Carlberg stated staff has met with the applicant and reviewed some preliminary sight plans at this point and they are further along in their planning stages than they have been in the past. Commissioner Koehler asked if staff has in the past, received preliminary plans for building. Mr. Carlberg did not believe so. He also stated that previously the church has had up to five year extensions granted rather than the two year extension they are requesting and they now have more detailed plans showing where the buildings will be built in the same place where the subordinate classroom structures currently sit and showing the structures being removed. • Commissioner Nemeth asked what happens if the church is not able to do the construction within the two -year timeframe. Mr. Carlberg stated if the plans are approved by the City and it is a weather issue that is preventing them from continuing with construction they could come to the City for an extension but if they have not done anything within the two years then he believed they would need to remove those structures. Commissioner Nemeth asked if the structures were in compliance with City Code. Mr. Carlberg stated they were. Commissioner Peterson asked when the fire inspections are done, are they looking at only fire hazards or are they looking at structural safety. Mr. Cadberg indicated the Fire Department is looking at life safety issues such as extinguishers, exits/lights, storage of items, extension cords and similar items. The Building Department does have the ability to go in and look at the structure for structural issues as well if needed. Commissioner Sims noted the Mayor's name needs to be changed on the Resolution. Commissioner Nemeth stated on the Resolution, Item 5, regarding surety, is this a new thing. Mr. Carlberg stated that was added into the Interim Use Permit requirement in 2014 so if the Commission felt there needs to be some surety that the structures get removed they can require it. They have not required this in the past but it is available. Commissioner Koehler asked if in all of the years the structures have been standing, has • there been a building inspection. Mr. Carlberg believed the Building Department has been through them but not sure as to the specific date. `J Regular Andover Planning and Zoning Commission Meeting Minutes — September 8, 1015 Page 3 Motion by Koehler, seconded by Peterson, to open the public hearing at 7:15 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, I- absent (Gudmundson) vote. Grady Kinghom, 10660 Mississippi Boulevard, Coon Rapids, Kinghom Construction & representative for the Meadow Creek Deacon Board of Trustees, stated he has been working with the church since 1969. He thought they would be building the addition to the gymnasium sooner than has happened. He showed on a map where they plan on expanding. He stated they have had nine building programs and while expanding they have not thought it would get any bigger than the previous expansion and they have created some problems. One is with the storm water coming from the north to south and the pond is south of the building and the building is between where all of the water flows. If they do the addition and building renovations then roof drains can be put on the building to channel the water and handle some of the other issues as well. Mr. Kinghont stated in 2007 the school was growing and doing well and they tried to get to 500 students to get another building project and then the economy fell and over the past few years the economy has been hard and they have lost a lot of students. They are now in a good position and may hit 500 students in 2016 and want to get the project rolling again. They want to get rid of the portable structures and build a well -made structure that connects to the existing concrete structure. He stated they have had • numerous inspections, especially by the Fire Department. They have worked with them on updating their security and fire systems and try to work with the City. He stated the economy hit them hard but now want to make sure they handle all of the needs before them. He noted the principal of the school was at the meeting as well. Commissioner Nemeth asked if there was currently a plan in place. Mr. Kinghom indicated they are in the middle of putting a plan in place. They figure that if they can put a plan in place within the next year, they will have another year to implement it. He stated they are working with the school with almost 500 students and also the church. They need the time to work on a plan. Commissioner Koehler asked what the likelihood was of this getting done in the next two years. Mr. Kinghom stated he has told the school and the church that either this gets done or they lose the portables. He stated everyone involved is very pro school. Commissioner Koehler asked what their plans were if this does not get done. Mr. Kinghom stated this needed to get done because they do not have a fallback plan. He stated if this does not get done then the school will literally have to go offsite and he thought the attendance would suffer and it would make it difficult for the school to grow. He felt this was a need and not a want for the school and church. Motion by Nemeth, seconded by Cleven, to close the public hearing at 7:23 p.m. Motion • carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Regular Andover Planning and Zoning Commission Meeting Minutes — September 8, 2015 Page 4 • Motion by Nemeth, seconded by Cleven, to recommend to the City Council approval of the Interim Use Permit, 15 -05, to extend the approval for the Subordinate Classroom Structures with the change on the Resolution to Mayor Trade. Commissioner Koehler asked to amend the motion to include the items requested by Community Development Director Carlberg, including the change of the date and the term from Conditional Use Permit to Interim Use Permit. Commissioners' Nemeth and Cleven concurred. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Community Development Director Carlberg stated that this item would be before the Council at the September 15, 2015 City Council meeting. PUBLIC HEARING: Consider the Preliminary Plat of Catcher's Creek 2n° Addition — 14315 Prairie Road and 14367 Prairie Road — Oudots A, B, and C, Catcher's Creek — Mark Smith Community Development Director Carlberg stated the applicant is requesting this item be tabled to the September 22, 2015 meeting. • Motion by Nemeth, seconded by Cleven, to table this item to the September 22, 2015 Planning Commission meeting. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. OTHER BUSINESS Community Development Director Carlberg updated the Planning Commission on related items. ADJOURNMENT. Motion by Nemeth, seconded by Koehler, to adjourn the meeting at 7:30 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Respectfully Submitted, • Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc.