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HomeMy WebLinkAboutDecember 8, 2015' , ;.'� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Andover Planning and Zoning Commission Meeting Agenda December 8, 2015 Andover City Hall Council Chambers 7:00 p.m. 1. Call to Order 2. Approval of Minutes —November 10, 2015 Regular Meeting 3. Public Hearing: Rezone Property from M -2, Multiple Dwelling to NB, Neighborhood Business - 2604 1381h Avenue NW — City of Andover 4. Public Hearing: Variance for Parking Setback from Street —13650 Hanson Boulevard NW — Klodt, Inc. • 5. Public Hearing: Conditional Use Permit for Retail Trade and Service - 13650 Hanson Boulevard NW — Klodt, Inc. 6. Public Hearing: Conditional Use Permit for a Business with a Drive -thm Window - 13650 Hanson Boulevard NW — Klodt, Inc. 7. Other Business a. Approve 2016 Meeting Schedule 8. Adjournment • •, 1 -A;' PLANNINGAND ZONING COMMISSIONMEETING— DECEMBER 8, 2015 The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on December 8, 2015, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Commissioners Timothy Cloven, Bert Koehler IV, Kyle Nemeth, Steve Peterson, and Jeff Sims. Commissioners absent: Lynne Gudmundson. Also present: Community Development Director Dave Carlberg Associate Planner Brett Angell Others 0 APPROVAL OF MINUTES. November 10, 2015 Commissioner Nemeth stated in the workshop minutes, regarding the accessory dwelling units, they are called ADU and both ADU and ADU's were used in the minutes and he would like them to just read ADU. He also noted on page one, third paragraph, to remove the word "other" before occupant to the sentence reads: "Mr. Dieterman stated the ADU has to be owner occupied but the ethef occupant of the other dwelling does not have to be family." Commissioner Nemeth stated on page two, third paragraph, fourth sentence should read "...looking at ADU AeoesseFy dwelling units to accommodate the return of the grandparents." On page three, first paragraph, "Mr. Carlberg stated that it might be wise to have the ADU AeeassoFy Dwelling Unit." He indicated he would prefer to have the acronym used rather than spelling it out. Commissioner Nemeth stated in the regular meeting minutes there were a few changes he would like made. Page three, fourth paragraph, third sentence "...reviewed the areas of w#h..." Page four, sixth paragraph, third sentence, "Country Oaks North that has already been established end that the average sales price .... ". • Regular Andover Planning and Zoning Commission Meeting Minutes — December 8, 2015 Page 2 • Motion by Nemeth, seconded by Koehler, to approve the minutes as amended. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. PUBLIC HEARING: Rezoning ProfeHy from M -2, Multiple Dwelling to NB, Neighborhood Business- 2604138` Avenue NW Community Development Director Carlberg noted the purpose of this item is to hold a public hearing and take input on rezoning property from M -2, Multiple Dwelling to NB, Neighborhood Business at 2604 138" Avenue NW. Community Development Director Carlberg reviewed the proposed rezoning with the Commission. Motion by Koehler, seconded by Nemeth, to open the public hearing at 7:06 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. No one wished to address the Commission Motion by Koehler, seconded by Cleven, to close the public hearing at 7:07 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. • Commissioner Nemeth asked if the previous rezoning was for a land use change only. Mr. Carlberg stated it was just for a land use change. Commissioner Koehler asked if the City wanted to make sure the zoning matched the land use. Mr. Carlberg stated that was correct. Commissioner Sims asked what the zoning was on the other properties around this parcel. Mr. Carlberg stated the parcels are zoned M -2, Multiple Dwelling, which is a high density residential zoning. Commissioner Sims asked if there is anything on those parcels. Mr. Carlberg stated there was not anything on the triangle parcel but there are four plex apartment units to the east. Motion by Nemeth, seconded by Peterson, to recommend to the City Council approval of the rezoning from M -2, Multiple Dwelling to NB, Neighborhood Business at 2604 138i, Avenue NW. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Community Development Director Carlberg stated that this item would be before the Council at the December 15, 2015 City Council meeting. • PUBLICHEARING: Variance for Parking Setback from Street —13650 Hanson Boulevard NW Regular Andover Planning and Zoning Commission Meeting Minutes — December 8, 2015 Page 3 • Associate Planner Angell noted the purpose of this item is to hold a public hearing and take input on a variance for parking setback from street. Associate Planner Angell reviewed the proposed variance with the Commission. Commissioner Peterson stated if the variance is not granted, what will be lost for the development. Mr. Angell stated it would impact the size of the building or they would lose quite a bit of puking. He noted the drive lanes are at 24 feet and meet City Code so they could not be reduced and the parking stalls are also at the City Code requirement of 10' by 18' as well. Commissioner Peterson asked if there was more than enough parking for the building. Mr. Angell stated there are currently 84 parking stalls, which meets City Code. Commissioner Cleven asked once the puking is set on the north side, how far is the front edge of the puking to the trails edge. Mr. Angell stated there would be seventeen feet to the trail. Commissioner Cleven asked on the east side was there a utility easement so parking would start right at the edge of the easement. Mr. Angell stated it would be close to the property line with approximately 100 feet of grass, which would serve as a front yard before it hits the pavement for Hanson Boulevard. Commissioner Peterson asked because this was a gas station were the underground tanks cleaned up or removed. Mr. Angell stated the tanks were removed. Commissioner Koehler asked what side of the building was the front that customers would use. Mr. Angell stated they would use the North and East sides of the building. Commissioner Nemeth asked what size variance was Kwik Trip given and how does it compare to this variance. Mr. Angell stated Kwik Trip was given a ten -foot variance along Bunker Lake Boulevard and this variance is a maximum of 3 feet. Commissioner Sims stated Hanson Blvd and Bunker Lake Blvd are very busy roads and he wondered if there were any studies done regarding adding 84 potential parking spots and what it does to the traffic congestion in that area. Mr. Angell stated he did not have any direct studies that correlate to this project and how it would impact it. He reviewed the access points from the roadways into the development with the Commission. Mr. Carlberg noted they had an existing business there that was a service station/retail and they are replacing that with a 13,000 square foot building so the impact with additional parking should be limited based on the fact that the site was developed and they are redeveloping it. • Commissioner Nemeth asked if the utility easement would be encroached upon with this development. Mr. Angell indicated it would not because they cannot build anything on Regular Andover Planning and Zoning Commission Meeting Minutes — December 8, 2015 Page 4 • the easement. Mr. Carlberg noted parking can be put under utility lines but structures cannot be placed under them. Motion by Koehler, seconded by Nemeth, to open the public hearing at 7:25 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Mr. John Bell, Klodt, Inc. reviewed his business background with the Commission and stated they are working with Jeff Hagen of Platinum Properties who is also here this evening. Mr. Bell made a presentation to the Commission. Mr. Jeff Hagen, Platinum Properties introduced himself to the Commission. He reviewed his business with the Commission. Commissioner Peterson asked if there is a potential for different companies with leasable bays, which can be put together. Mr. Hagen reviewed how the retail bays can be combined to accommodate each lessee. Commissioner Peterson asked if the parking counts were based on each of the bays being individual businesses minus the comers. Mr. Hagen stated they look at the tenants they . believe will go into the building and have to take different ratios of what it is going to be and make judgements all the way across for what is possibly going to be in there and they make parking ratios according to that and City Codes. Motion by Koehler, seconded by Clever, to close the public hearing at 7:41 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Chairperson Daninger asked on the north side, what was the variance being asked for. Mr. Angell stated the variance request was for 1 -3 feet. Chairperson Daninger stated if the building was sixty feet in depth rather than sixty -five feet, would a variance be needed on the north side of the building. Mr. Angell stated it would not. Commissioner Sims asked would a variance be needed on the east side if the building were smaller. Mr. Angell stated the variance request there is 19 feet so a variance would still be needed. He noted there is one resolution for both variances so if there was not a variance on the north side; the east side would still need a variance. Matron by Nemeth, seconded by Cleven, to recommend to the City Council approval of the variance for parking setback from street at 13650 Hanson Boulevard NW. Motion carried on a 4 -ayes, 2 -nays ( Daninger, Sims), 0- present, 1- absent (Gudmundson) vote. Associate Planner Angell stated that this item would be before the Council at the . December 15, 2015 City Council meeting. Regular Andover Planning and Zoning Commission Meeting Minutes— December 8, 2015 Page 5 • PUBLIC HEARING: Conditional Use Permit for Retail Trade and Service —13650 Hanson Boulevard NW Associate Planner Angell noted the purpose of this item is to hold a public hearing and take input on a Conditional Use Permit for Retail Trade and Services. Associate Planner Angell reviewed the proposed CUP with the Commission. Commissioner Nemeth asked what the purpose was for a CUP. Mr. Carlberg stated that instead of a CUP, there could have been a rezoning of the property from industrial to commercial. He stated that staff looked at their request and what they were planning on doing and based on the fact that the entire southwest quadrant is zoned all industrial, staff determined they can accomplish everything they want to do through the CUP versus a rezoning. He stated the idea was they can do the retail trade and service uses with a CUP without having to rezone the property and also from a City's perspective, if they want to add additional conditions they can do that. He stated staff thought the best way was a CUP. Commissioner Nemeth stated the properties to the west and south are industrial and he wondered if Kwik Trip was also zoned industrial. Mr. Angell believed it was. • Commissioner Sims asked if Kwik Trip needed a CUP. Mr. Carlberg stated they are a service station and did require a CUP for the service station in that location. Commissioner Sims asked who would be responsible for a CUP, the business or the building owner. Mr. Angell stated it would depend on what the business is. Commissioner Nemeth stated there is a CUP request and wondered if it was from the applicant or staff. Mr. Angell stated that it was from the applicant. Chairperson Daninger asked when do they talk about screening, curb and enhancement. Mr. Carlberg stated the Planning and Zoning Commission is dealing with the uses tonight and they do not review those items. He reviewed the process the applicant will go through with the Commission. Commissioner Nemeth asked if the Commission went through those items with Walmart to make sure there were additional plantings. Mr. Carlberg stated comments were made as a part of the plat but they dealt with those items as a part of their site design. Motion by Koehler, seconded by Nemeth, to open the public hearing at 7:52 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Commissioner Peterson stated one of the criteria was the existing anticipated traffic conditions including parking facilities. He wondered when designing this site, looking at • the curb cuts and where the drive thm is located and he wondered if someone comes off of Grouse Street and goes to one of the retail offerings on the south side of the building, Regular Andover Planning and Zoning Commission Meeting Minutes — December 8, 2015 Page 6 will they want to go where the drive thou is located. He wondered if there were circular opportunities by the drive thru rather than going all the way around the entire rest of the parking facilities. Mr. Hagen stated there will be signage coming in from Grouse Street indicating flow of traffic. Commissioner Peterson indicated he would prefer to have access around the south side of the building but thought Grouse Street would be the least used entrance compared to the other two entrances. Mr. Hagen agreed. Motion by Koehler, seconded by Cleven, to close the public hearing at 7:56 p.m. Motion carried on a 6 -ayes, 0 -nays, 0. present, 1- absent (Gudmundson) vote. Commissioner Koehler stated he liked the fact that there is not any space for a vehicle to pass next to the drive thou along the south side of the building because otherwise it will become a cat thru to avoid the light at Bunker and Hanson. Motion by Peterson, seconded by Cleven, to recommend to the City Council approval of the Conditional Use Permit for Retail Trade and Service at 13650 Hanson Boulevard NW. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Associate Planner Angell stated that this item would be before the Council at the December 15, 2015 City Council meeting. • PUBLICHEARING. Conditional Use Permit for a Business with a Drive -Thru Window —13650 Hanson Boulevard NW Associate Planner Angell noted the purpose of this item is to hold a public hearing and take input on a Conditional Use Permit for a business with a drive -thou window. Associate Planner Angell reviewed the proposed CUP with the Commission. Motion by Koehler, seconded by Peterson, to open the public hearing at 7:59 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Commissioner Nemeth stated it seems really narrow in the north and west section of the parking lot to navigate the comers. He thought it would be difficult to get through the parking lot to get to the southern comer business. Mr. Bell stated the curb cut is thirty feet wide with a twenty-four -foot drive lane and it could be reconfigured. Mr. Carlberg stated staff still needs to do a site review for this development and will get into more detail during the commercial site plan review. Commissioner Cleven stated the developer has not looked at delivery vehicles backing in yet because he did not think that was taken into consideration. Mr. Bell stated they are really confident in what they have on the west side of the building. Mr. Hagen stated . they did spend a lot of time on that and at this time it does work well and keeps the trash away from the building. Regular Andover Planning and Zoning Commission Meeting Minutes —December 8, 2015 Page 7 Modon by Koehler, seconded by Nemeth, to close the public hearing at 8:04 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Commissioner Nemeth stated the point about having service vehicles come in and out is the only problem he has with that part of the plan. He thought there is going to be a lot of traffic going in and out in that area and with the drive thin he did not like that layout. He thought there was too much traffic and other obstacles. Mr. Carlberg stated a lot of deliveries will be delivered after the peak business times but staff will make sure that templates get put on so turning radiuses can happen and they are not clogging up the public roadways. Commissioner Sims asked if there was a compelling reason why this would need to be voted on now and why would they not wait until the site plan is reviewed. Mr. Carlberg stated the Commission is not going to see a site plan for this development. Staff will be working with the applicant on all of the site plan items through the Commercial Site Plan review process. Commissioner Peterson stated regarding the drive thin, he thought this is one of the most important entrances into the development and he thought a drive lane around the drive thm is important and should be fit into the plan somehow. He thought this was the most important comer in the City and he thought the landscaping and screening and signage is very important. Commissioner Koehler thought the previous service station had many vehicles coming and going all of the time and was very successful so he did not think there would be access issues with this development. He reviewed multiple ways to enter this development from Hanson Boulevard and Bunker Lake Boulevard. Commissioner Cleven felt Super America does well with similar access issues and felt this development would do well and people will find the easiest way to get to the development for them. He thought this is a good prospect for this comer and he is in full support of this. The Commission discussed some possible issues of the parking lot and drive area of the development. Commissioner Nemeth thought the development should be reconfigured. Morton by Sims, to recommend to the City Council deny a Conditional Use Permit for a Business with a Drive -71vu Window at 13650 Hanson Boulevard NW based on the fact that he does not agree with the process being used. Commissioner Koehler stated he was not sure if a motion can be made on a process. Chairperson Daninger asked for a second. There was no second. Motion failed for lack of second. Regular Andover Planning and Zoning Commission Meeting Minutes— December 8, 2015 Page 8 Motion by Koehler, seconded by Cleven, to recommend to the City Council approval of a Conditional Use Permit for a Business with a Drive -Thru Window at 13650 Hanson Boulevard NW. Commissioner Peterson asked for a friendly amendment that would include a drive lane be added to the south side of the building with a drive thin. Commissioner Koehler did not accept the amendment. Chairperson Daninger asked for a vote. Motion failed on a 3 -ayes, 3 -nays (Nemeth, Peterson, Sims), 0- present, 1- absent (Gudmundson) vote. Commissioner Koehler asked what is the appropriate length for a drive -thru that would meet their requirements. Commissioner Peterson stated he supported the drive -thin and the length but his preference would be to have a drive lane next to the drive thin without having to impede the drive-dim lane. Commissioner Nemeth stated his problem with this is the traffic issue and if the curb cut was changed from the current one to possibly the one they are planning to vacate, it would still be somewhat of a slight traffic issue but not as much of an issue. Commissioner Peterson stated he would be in favor of this after hearing the Commission concerns because the concems will go forward to the City Council and staff for further review and he thought those concerns could be worked out before the final approval. Motion by Peterson, seconded by Clever, to recommend to the City Council approval of a Conditional Use Permit for a Business with a Drive -Thu Window at 13650 Hanson Boulevard NW. Motion carried on a4-ayes, 2 -nays (Nemeth, Sims), 0- present, 1- absent (Gudmundson) vote. Community Development Director Carlberg stated that this item would be before the Council at the December 15, 2015 City Council meeting. OTHER BUSINESS. Community Development Director Carlberg updated the Planning Commission on related items. He noted the January 2016 meeting will be held on Wednesday, January 13th with a workshop meeting at 6:00 p.m. before the regular meeting. E Regular Andover Planning and Zoning Commission Meeting Minutes — December 8, 1015 Page 9 ADJOURNMENT: Motion by Koehler, seconded by Nemeth, to adjourn the meeting at 8:33 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Respectfully Submitted, Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc.