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Home My WebLink AboutCC - September 15, 2015C I T V O F'RR NDND 1685 CROSSTOWN BOULEVARD ANDOVER, 55304. (763) 7555100 FAX (763) 755 -8923 . WWW.ANDOVERMN.GOV Regular City Council Meeting— Tuesday, September 15, 2015 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Special Presentation - Andover Pollinator Awareness Update Agenda Approval 1. Approval of Minutes (8/25/15 Workshop; 9/1/15 Regular; 9/1/15 Closed) Consent Items 2. Approve Payment of Claims — Finance 3. Declare Cost/Order Assessment Roll/l5- 2/2015 Street Overlays — Engineering 4. Approve 2016 Anoka County Sheriff Contract — Administration 5. Accept Resignation of Open Space Advisory Commissioner — Planning 6. Approve Extension of Liquor License —Beef O'Brady's — Administration Discussion Items • 7. Anoka County Sheriffs Office Monthly Report— Sheri 8. Consider an Interim Use Permit — Subordinate Classroom Structures — 3037 Bunker Lake Boulevard NW - Meadow Creek Church - Planning Staff Items 9. Accept Resignation/Alternate for the Lower Rum River WMO —Engineering 10. Schedule EDA Meeting— Administration 11. Schedule October Workshop— Administration 12. Administrator's Report — Administration Mayor /Council Input Closed Session— Union Negotiations Update Adjournment • MINIM "IrAl pro wmll UA REGULAR ANDOVER CITY COUNCIL MEETING — SEPTEMBER 15, 2015 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, September 15, 2015, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Director of Public Works/City Engineer, David Berkowitz Others i PLEDGE OFALLEGL9NCE RESIDENT FORUM No one wished to address the Council. SPECIAL PRESENTATION— ANDOVER POLLINATOR AWARENESS UPDATE Ms. Cheryl Seeman and Ms. Kim Billings made a presentation to the Council on the Andover Pollinator Garden tour, held in August. Mayor Trude thanked Ms. Seeman and Ms. Billings for their presentation. AGENDA APPROVAL There were no changes. Motion by Bukkila, Seconded by Knight, to approve the Agenda as presented above. Motion carried unanimously. APPROVAL OF MINUTES . August 25, 2015, Workshop Meeting: Correct as written. Motion by Bukkila, Seconded by Knight, to approve the minutes as presented. Motion carried • Regular Andover City Council Meeting Minutes— September 15, 2015 Page 2 unanimously. September 1, 2015, Regular Meeting: Correct as written. Motion by Knight, Seconded by Holthus, to approve the minutes as presented. Motion carried unanimously. September], 2015, Closed Meeting: Correct as written. Motion by Bukkila, Seconded by Goodrich, to approve the minutes as presented. Motion carried unanimously. CONSENTITEMS Item 2 Approve Payment of Claims Item 3 Declare Cost/Order Assessment Roll /15- 2/2015 Street Overlays (See Resolution R078 -15) Item 4 Approve 2016 Anoka County Sheriff Contract • Item 5 Accept Resignation of Open Space Advisory Commissioner Item 6 Approve Extension of Liquor License — Beef O'Brady's Motion by Holthus, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. ANOK4 COUNTYSHERIFF'S OFFICEMONTHLYREPORT Commander Kevin Halweg from the Anoka County Sheriffs Office updated the City Council on law enforcement activities within the City in August. CONSIDER AN INTERIM USE PERMIT — SUBORDINATE CLASSROOMSTRUCTURES- 3037 BUN %ER LAKE BOULEVARD NW— MEADOW CREEK CHURCH Mr. Carlberg explained Kinghom Construction, on behalf of Meadow Creek Church has requested additional time for the existing subordinate classroom structures. The church would like to extend the approval for these two structures an additional two years. The subordinate classroom structures are currently being used for the Legacy Christian Academy. No changes to the existing buildings are proposed. Mr. Carlberg reviewed the staff report with the Council. • Councilmember Bukkila stated as she was looking through the paperwork, the expiration date was August 31, 2015 so she did not understand that if something were set to expire, in theory it should have already been removed or at what point does an expiration date not expire. Mr. Carlberg stated • Regular Andover City Council Meeting Minutes — September 15, 2015 Page 3 there was an expiration date and it was acknowledged that has passed. It is their intent to ask for an extension of time to allow the subordinate classroom structure versus removing it. They became aware of this after the expiration date and are asking for an extension of time. He stated this has happened in the past where an expiration date was missed and the City worked with the individual on their plans. Councilmember Holthus stated having been on Planning and Zoning Commission for a number of years they have addressed this topic of portables quite often. They are supposed to be temporary and she feels better that this request is for only two years but she would feel a lot better if she knew exactly what the intention is and the timeline for the addition they want to put on the facility. Mr. Grady Kinghom, Kinghom Construction, stated they actually started this awhile back and they did not realize the deadline was August 2015. He stated when they originallybrought the portables in, their plan was to add onto the church. The problem was in 2007 -2008, the economy fell and school enrollment dropped as well and to add on they did not have the numbers to make it work. He stated in January/February 2015 they started meeting to discuss the needs and expansion of the church. He stated the school is growing and the next expansion will probably not be the last expansion. He stated they are in the planning phase right now and think they can make that happen • in the next year and a half or so Mayor Trade asked if the portables are being used for the Legacy school and are they also used for church on Sundays. Mr. Kinghom stated they are being used by Legacy for 5' and 61 graders daily. Motion by Bukkila, Seconded by Knight, to approve the Interim Use Permit extension for a subordinate classroom structure at 3037 Bunker Lake Boulevard NW, Meadow Creek Church. Motion carried unanimously. (See Resolution R079 -15) ACCEPT RESIGNATION /ALTERNATE FOR THE LOWER RUM RIVER WMO Mr. Dickinson stated the City Council is requested to accept the resignation of Brace Perry as the alternate representing Andover on the Lower Rum River WMO and consider appointing or advertising for an alternate to serve as his replacement. There was discussion regarding a replacement. Councilmember Holthus indicated she would be interested but would need to check her availability. Councilmember Knight indicated he would also be interested. It was discussed that the Council would like to appoint a Councilmember to the Commission. Motion by Knight, Seconded by Bukkila, to accept the resignation of Brace Perry. Motion • carried unanimously. • Regular Andover City Council Meeting Minutes — September 15, 2015 Page 4 SCHEDULE EDA MEETING Mr. Dickinson requested the Council schedule an EDA Meeting to discuss topics as detailed in the staff report. He suggested October 6, 2015 at 6:00 p.m. before a scheduled 7:00 p.m. City Council meeting. The Council discussed the draft agenda and available dates. Motion by Goodrich, Seconded by Knight, to schedule an EDA Meeting on October 6, 2015, at 6:00 p.m. Motion carried unanimously. SCHEDULE OCTOBER WORKSHOP Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. He suggested October 20, 2015 at 6:00 p.m. before a scheduled 7:00 p.m. City Council meeting and 6:00 p.m. on October 27, 2015. • The Council discussed the draft agenda and available dates Motion by Trude, Seconded by Goodrich, to schedule a Workshop Meeting on October 20, 2015, at 6:00 p.m. and October 27, 2015 at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR'S REPORT City staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. Mayor Trude asked if there has been feedback from the residents where the on -street bike trail was removed. Mr. Berkowitz stated he has not received any feedback. MAYORICOUNCIL INPUT (Recycle Center Recognition and Thanks) Councilmember Goodrich stated he wanted to recognize Cindy DeRuyter with the City and her staff of the recycling department on the wonderfuljob they did last Saturday with the recycle event they had at City Hall. He thought everything was well organized. (Kelsey Round Lake Neighborhood Meeting) Mayor Trude stated the Kelsey Round Lake neighborhood has been invited on September 17t° on the feedback for the Master Plan. Mr. . Berkowitz stated this is a neighborhood meeting and is not identified as a public hearing so was not added to the calendar. • Regular Andover City Council Meeting Minutes — September 15, 2015 Page 5 (Parade of Homes) Mayor Trade stated the parade of homes is going on and there are a lot of signs in the City. (Stepping Stones Fundraiser) Mayor Trade stated Stepping Stones has a fundraiser next Monday, September 21'. (North Metro Mayors Fundraiser) Mayor Trade noted North Metro Mayors has a fundraiser on Wednesday, September 23' if anyone is interested in attending. RECESS Mayor Trade recessed the regular City Council meeting at 8:05 p.m. to a closed session of the City Council to discuss Union Negotiations Update. RECONVENE The City Council reconvened at 8:28 p.m. ADJOURNMENT Motion by Bukkila, Seconded by Goodrich, to adjourn. Motion carried unanimously. The meeting adjourned at 8:30 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary • • Regular Andover City Council Meeting Minutes — September 15, 2015 Page 6 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — SEPTEMBER 15,2015 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... I RESIDENT FORUM ....................................................................................... ............................... 1 SPECIAL PRESENTATION — ANDOVER POLLINATOR AWARENESS UPDATE .............. I AGENDA APPROVAL ................................................................................... ............................... i APPROVAL OF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 Approve Payment of Claims ........................................................................ ............................... 2 Declare Cost/Order Assessment Roll/15- 2/2015 Street Overlays ( R078- 15 ) ............................. 2 Approve 2016 Anoka County Sheriff Contract ........................................... ............................... 2 Accept Resignation of Open Space Advisory Commissioner ...................... ............................... 2 Approve Extension of Liquor License — Beef O' Brady' s ............................ ............................... 2 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 2 CONSIDER AN INTERIM USE PERMIT — SUBORDINATE CLASSROOM STRUCTURES — • 3037 BUNKER LAKE BOULEVARD NW — MEADOW CREEK CHURCH (11079- 15) ...... 2 ACCEPT RESIGNATION /ALTERNATE FOR THE LOWER RUM RIVER WMO .................. 3 SCHEDULEEDA MEETING ......................................................................... ............................... 4 SCHEDULE OCTOBER WORKSHOP .......................................................... ............................... 4 ADMINISTRATOR'S REPORT ..................................................................... ............................... 4 MAYOR/COUNCIL INPUT ........................................................................... ............................... 4 (Recycle Center Recognition and Thanks) ...................................................... ............................... 4 (Kelsey Round Lake Neighborhood Meeting) ................................................. ............................... 4 (Parade of Homes) ....................................................................................... ............................... 5 (Stepping Stones Fundraiser) ....................................................................... ............................... 5 (North Metro Mayors Fundraiser) ................................................................ ............................... 5 RECESS Union Negotiations Update .......................................................... ............................... 5 RECONVENE............................................................................................. ............................... 5 ADJOURNMENT........................................................................................ ............................... 5 •