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Home My WebLink AboutCC - October 6, 20151685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, October 6, 2015 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Special Presentation — St. Francis School District #15 Agenda Approval 1. Approval of Minutes (9/15/15 Workshop; 9/15/15 Regular; 9/15/15 Closed; 9/22/15 Workshop) Consent Items 2. Approve Payment of Claims — Finance 3. Accept Feasibility ReportfWaive Public Hearing/Order Plans & Specs/l5- 44/14327 7d' Ave. NW/WM Extension — Engineering 4. Receive Assessment Roll/Order Public Hearing/l5- 2/2015 Street Overlays — Engineering 5. Appoint Alternate for the Lower Rum River WMO Board — Engineering 6. Approve Joint Powers Agreement/! 1- 25/Bunker Lake Blvd. NW from Crane St. NW to Jefferson St. - Engineering 7. Approve Amended Conditional Use Permit Time Extension Request — Bulk Storage of Liquid Fuels — • 14327 7' Avenue NW - CenterPoint Energy— Planning 8. Schedule Public Hearing for Delinquent Utilities - Administration Discussion Items 9. Hold Public Hearing/Adopt Assessment Roll/15 -14tMe Meadows of Round Lake Overlay— Engineering 10. Consider Rezoning —R -1, Single Family Rural to R-4, Single Family Urban — Catcher's Creek 2°d Addition - Mark Smith - Planning 11. Consider Preliminary Plat — Catcher's Creek god Addition— Mark Smith - Planning Staff Items 12. Administrator's Report — Administration Mayor /Council Input Closed Session — Union Negotiations Update Adjournment C� C I T Y O P • NDOVER REGULAR ANDOVER CITY COUNCIL MEETING —OCTOBER 6, 1015 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trade, October 6, 2015, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: Mike Knight Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Director of Public Works/City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others 0 PLEDGE OFALLEGIANCE RESIDENTFORUM No one wished to address the Council SPECIAL PRESENTATION —ST. FRANCIS SCHOOL DISTRICT #15 Mr. Troy Ferguson, Superintendent/Director of Community Education, Barb Janke, School Board Clerk, and Deb Parson, Union President and Teacher, made a presentation to the City Council about their new strategic plan. Councilmember Holthus thanked Mr. Ferguson for coming to the meeting and making a presentation and stated it is exciting to see a new direction for the school district. She thought the changes that St. Francis has undergone lately is all good and indicated she is very excited to see how St. Francis, District #15 will morph into something better. Mayor Trude thanked them for sharing their strategic planning with the City and appreciated their time. AGENDA APPROVAL Staff stated on Item 11, a new resolution has been provided with wording additions and revisions. Regular Andover City Council Meeting Minutes — October 6, 2015 Page 2 Motion by Bukkila, Seconded by Holthus, to approve the Agenda and accepting the additional information for Item 11. Motion carried unanimously. APPROVAL OF MINUTES September 15, 2015, Workshop Meeting: Correct as written. Motion by Bukkila, Seconded by Goodrich, to approve the minutes as presented. Motion carried unanimously. September 15, 2015, Regular Meeting: Correct as written. Motion by Goodrich, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. September 15, 2015, Closed Meeting: Correct as written. Motion by Bukkila, Seconded by Holthus, to approve the minutes as presented. Motion carried • unanimously. September 22, 2015, Workshop Meeting: Correct as amended. Councilmember Holthus requested a correction on page eight, line 33, the sentence should read: "Trail fee to too high..." Mayor Trade stated on the same page, she had two changes as well. Line 18, the number 59% should actually be 71 %, if looking at the survey there was 59% support spending more money on trails and 12% support that very strongly. Both percentages should be added together to get the 71 %. She also stated on page eight, line 37, the first sentence she was talking about a nexus problem with trails, not parks. Councilmember Holthus stated on page nine, line 11, " Councilmember Holthus stated she would like to have a Vail along Verdin Street to Rum River Elementary". She indicated she would actually like to have a trail up to the next street corner, not to the school. Councilmember Bukkila stated on page nine, line 16, it refers to Hidden Creek East Park and she thought the correct name was Hidden Creek North Park. Motion by Holthus, Seconded by Goodrich, to approve the minutes as indicated above. Motion carried unanimously. • CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Accept Feasibility Report/Waive Public Hearing/Order Plans & Specs/15- • Regular Andover City Council Meeting Minutes — October 6, 2015 Page 3 44/14327 7" Avenue NW /WM Extension (See Resolution R080 -15) Item 4 Receive Assessment Roll/Order Public Hearing/15- 2/2015 Street Overlays (See Resolution R081 -15) Item 5 Appoint Alternate for the Lower Rum River WMO Board Item 6 Approve Joint Powers Agreement/l 1- 25/Bunker Lake Blvd NW from Crane St. NW to Jefferson St. Item 7 Approve Amended Conditional Use Permit Time Extension Request — Bulk Storage of Liquid Fuels — 14327 7th Avenue NW — CenterPoint Energy Item 8 Schedule Public Hearing for Delinquent Utilities (See Resolution R082 -12) Motion by Bukkila, Seconded by Holthus, approval of the Consent Agenda as read. Motion carved unanimously. HOLD PUBLIC HEARING /ADOPT ASSESSMENT ROLL15- 141THE MEADOWS OF ROUND LAKE OVERLAY Mr. Berkowitz explained the City Council is requested to hold a public hearing and consider approval of the resolution adopting the assessment roll for Project 15 -14, The Meadows of Round • Lake Overlay. Mr. Berkowitz reviewed the staff report with the Council. Mayor Trade thanked Mr. Berkowitz for the presentation and thought it really stretches their budget dollars when looking for ways to keep up the roads in Andover. She appreciated staff for coming up with a plan that will save the residents and the City money and will extend the life of the streets. Motion by Bukkila, Seconded by Holthus, to open the public hearing at 7:30. p.m. Motion carried unanimously. No one wished to address the City Council Motion by Bukkila, Seconded by Goodrich, to close the public hearing at 7:31 p.m. Motion carried unanimously. Councilmember Holthus wondered if staff heard any concerns or feedback from the residents in the neighborhood. Mr. Berkowitz stated they have not. During construction they did have some questions and concerns about restoration and they have been continuing to address those and will ensure they will continue to take care of those issues as they arise. • Councilmember Holthus asked if there were any complaints of the street before reconstruction started. Mr. Berkowitz stated they did not receive any complaints but when there is a deteriorating roadway condition and they put a lot of maintenance into it, that helps determine what type of project they need to do to improve with the mill and overlay method. • Regular Andover City Council Meeting Minutes — October 6, 2015 Page 4 Councilmember Bukkila asked for Mr. Berkowitz to explain what the potential life span of the road will be. Mr. Berkowitz stated they anticipate ten to fifteen years of prolonged life to the road before they have to go in and rehab it again. If the base course stays good, it could potentially be another mill and overlay and they wbuld continue to evaluate it as they go. Councilmember Holthus asked how the 4.5% interest rate determined. Mr. Dickinson explained the interest rate determination process with the Council. Motion by Goodrich, Seconded by Bukkila, to approve resolution R083 -15, adopting the assessment roll for Project 15 -14, The Meadows of Round Lake Overlay. Motion carried unanimously. CONSIDER REZONUVG —R -1, SINGLE FAMILYRURAL TO R4, SINGLE FAMILY URBAN — CATCHER'S CREEK 2ND ADDITION— MARK SMITH Mr. Carlberg explained the City Council is asked to review and approve the request to rezone the Catcher's Creek 2"a Addition properties from R -1 Single Family Rural to R -4 Single Family Urban as requested by Mark Smith. Mayor Trade asked because this is a change to the ordinance, will the Council need to approve the ordinance and adopt or approve a summary publication of the ordinance. Mr. Carlberg stated they don't when it becomes a zoning district because they have to have a legal description of the property. What is before the Council is what needs to be adopted and published. Motion by Holthus, Seconded by Bukkila, to adopt the ordinance to change from R -1 to R4 in the Catcher's Creek 2nd Addition. Motion carried unanimously. (See Ordinance 450) CONSIDER PRELIMINAR YPLA T— CATCHER'S CREEK 2ND ADDITION— MARKSMITH Mr. Carlberg stated the City Council is asked to review the preliminary plat for Catcher's Creek 2nd Addition. The proposed plat contains 27 urban residential lots as proposed by Mark Smith. Mr. Carlberg reviewed the staff report with the Council. He noted there is an addition to the resolution in the Whereas section: "Whereas, Mark Smith has requested a.6 foot variance for Lots 1 & 2, Block 2 which meet the review criteria for the granting of a variance under City Code 12 -14 -7 B; and..." Mr. Carlberg reviewed the trail easement with the Council Mayor Trade stated she would not gate the easement because it is public land that people could • access. She thought the easement was for the public enjoyment. Mr. Carlberg stated the trail easement would allow the trail but it would still be private property except for access to the trail. . .Regular Andover City Council Meeting Minutes — October 6, 2015 Page 5 Mayor Trude stated she has talked to people about adding woodchips to identify the trail because there is so much wildlife in the area and people in the area will really appreciate being able to get to the creek. Mr. Carlberg stated it is a trail easement and they would want to define something, he thought this triggers discussion. Mayor Trude did not want the access to be gated because it gives people the impression that it is not public. Mr. Carlberg reviewed some landscaping and tree preservation throughout the plat with the Council. Councilmember Goodrich wondered in regard to the 15 foot variance to the south if they would be setting a precedent by approving this. Mr. Carlberg stated this is not a variance request, all they are doing is reducing the trail easement area the City will take. Once built we might come back to reduce the easement even further but want to make sure there is enough room to get the trail built. Councilmember Bukkila stated her concern is on outlot A. It looks like the distance from the • edge of the house to the easement is not very far and does not look like a very good piece of property to build a house on. Mr. Carlberg stated the deviation they are looking for in the trail is that the fifteen feet does let that lot be in compliance. Mr. Berkowitz stated they can reduce the city trail easement but that does not mean the Coon Creek Watershed District will reduce their easement along the Coon Creek. Their easement is really for maintenance. Mayor Trude stated they will have an asphalt section of trail on Holly Street which will take people to the easement area and the easement area will potentially allow people to enjoy the wildlife of the creek whether they have asphalt there or not. She envisioned this area to be a viewable open space until they can get the money to pave a trail there with asphalt. She would hate for the future homeowner to start fencing back there and thinking that people will not be back there when this is a public amenity in this area. Mr. Berkowitz stated that is what the easement is for, to ensure people do not put up fences there. Mr. Carlberg stated Mr. Smith wanted to talk to the Council about the water main extension and looping coming off Prairie Road. Mr. Mark Smith stated there are two parcels involved with this. The north parcel has the majority of the lots and the southern piece he purchased as a way to get the trail completed for the development and it fit nicer with the other lots. He noted he is only getting seven lots out of the southern piece because it is mostly a low area. The downside to buying this is because it comes out to Prairie Road, there is a long stretch of side yard and staff requesting a water loop system to help about 900 homes in Shadowbmok and Crown Point, • basically the entire water system and not just the southern property so he has seven lots that will need to pick up a $25,000 tab because he has a lot that runs about 540 feet along Prairie Road. If he had a normal yard the cost would not be as much. He thought that putting $25,000 into a water system that helps the entire City does not seem like a very fair thing for him and the people • Regular Andover City Council Meeting Minutes — October 6, 2015 Page 6 purchasing the lots. Mayor Tmde stated this will be worked out in the development agreement but wanted to give Mr. Smith the opportunity to present his side. She asked Mr. Smith if he was comfortable with allowing this to continue with negotiations between the City and himself as they move ahead from the preliminary to final plat on that one topic. Mr. Smith indicated that would be fine. Mayor Tmde thought this was an issue that the Engineering Department was trying to find if there was a similar situation that has occurred and how that was worked out. She stated this is something they would consider and take under advisement at this time. Councilmember Holthus stated her concern is that further south on Prairie Road where the houses are closer together everyone has a fence which is a different style and not the most aesthetically pleasing to look at driving down the road. She wondered if there is any thought of having a requirement of uniform fencing. Mr. Carlberg stated they have had some discussions about fencing issues along Hanson Boulevard and other corridors at the Planning and Zoning Commission level. He thought this was something they needed to discuss and get feedback from Council. This would take a complete code change to the fencing regulations to enforce uniform fencing. • Motion by Bukkila, Seconded by Goodrich, to approve the preliminary plat subject to the conditions of resolution R084 -15, as amended. Motion carried unanimously. ADMINISTRATOR SREPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/ClP projects, and meeting reminders/community events. MAYOR/COUNCIL INPUT (Anoka County Elected Officials Meeting) Mayor Trude stated there is an Anoka County Elected Officials meeting which they need to RSVP to Mr. Dickinson. Coon Rapids Mayor Koch is hosting it at Bunker Grill and he will be updating what is happening in Coon Rapids. (Parks) Mayor Tmde stated she talked to the Park and Recreation Commission Chair about some of the changes they made with funding and she thought they are starting to be on the same page and appreciated staff help with this. She stated they are still spending close to $145,000 to $200,000 a year on amenities in the parks, even with the budget shift. The $90,000 the City Council is now committing to maintaining what they already have in place is to maintain the six million plus investment theyhave made over the last decade. She stated the Council is continuing to show strong commitment to parks and there is an interest by the Park and Recreation Commission in being involved with City staff in deciding the priorities of some of the maintenance projects and will continue to see them involved in the community park system. She stated there will be additional flexibility to address individual neighborhood needs. She thought the Council could consider having Regular Andover City Council Meeting Minutes — October 6, 2015 Page 7 the trails moved back to the Park and Recreation Commission because they want to see the parks and neighborhoods connected to waterways in the City. She would like to have that added as a workshop discussion item because the Council is planning to invest some ofthe savings from this current year into adding some trails in 2016. (Neighborhood Park Equipment) Mayor Trade stated Creekside Meadows is an area that had a park and all the equipment was pulled out of it and the neighborhood would really like to get back on the list for equipment. She thought they should look at some of the neighborhood parks that lost equipment for replacement. RECESS Mayor Trade recessed the regular City Council meeting at 8:31 p.m. to a closed session of the City Council to discuss Union Negotiations Update. RECONVENE The City Council reconvened at 8:48 p.m. is ADJOURNMENT Motion by Goodrich, Seconded by Holthus, to adjourn. Motion carried unanimously. The meeting adjourned at 8:49 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes — October 6, 2015 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — OCTOBER 6, 2015 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 .RESIDENT FORUM ...................................................................................... ............................... 1 SPECIAL PRESENTATION — ST. FRANCIS SCHOOL DISTRICT #1 5 ..... ............................... 1 .AGENDA APPROVAL ................................................................................... ............................... 1 APPROVAL OF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 Approve Payment of Claims .......................................................................... ..............................2 Accept Feasibility Report/Waive Public Hearing/Order Plans & Specs/l5- 44/14327 7' Avenue NW /WM Extension ( R080- 15) ............................................................. ..............................2 Receive Assessment Roll /Order Public Hearing/15- 2/2015 Street Overlays (R081- 15)............ 3 Appoint Alternate for the Lower Rum River WMO Board ......................... ............................... 3 Approve Joint Powers Agreement/) 1-25/Bunker Lake Blvd NW from Crane St. NW to JeffersonSt ........................................................................................... ............................... 3 Approve Amended Conditional Use Permit Time Extension Request — Bulk Storage of Liquid Fuels — 14327 7's Avenue NW — CenterPoint Energy ......................... ............................... 3 Schedule Public Hearing for Delinquent Utilities ( R082-1 5) ...................... ............................... 3 HOLD PUBLIC HEARING /ADOPT ASSESSMENT ROLU15- 14/THE MEADOWS OF ROUND LAKE OVERLAY ( R083-1 5) ...................................................... ............................... 3 CONSIDER REZONING —R -1, SINGLE FAMILY RURAL TO R -4, SINGLE FAMILY URBAN — CATCHER'S CREEK 2ND ADDITION — MARK SMITH (Ordinance 450) .......... 4 'CONSIDER PRELIMINARY PLAT — CATCHER'S CREEK 2 N ADDITION -MARK SMITH. (R084 -15) .................................................................................................... ............................... 4 ADMINISTRATOR'S REPORT ..................................................................... ............................... 6 MAYOR/COUNCIL INPUT ........................................................................... ............................... 6 Anoka County Elected Officials Meeting ........................................................ ............................... 6 Parks................................................................................................................. ............................... 6 NeighborhoodPark Equipment .......................................................................... ..............................7 RECESS Union Negotiations Update .............................................................. ............................... 7 RECONVENE................................................................................................. ............................... 7 ADJOURNMENT............................................................................................ ............................... 7 lj