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HomeMy WebLinkAboutWK - October 20, 2015• C I T Y O F NDOVER 1685 CROSSTOWN BOULEVARD N.W. • AN UUVER, MIN NhbU IA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • W W W.ANDOVERMN.GOV City Council Workshop Tuesday, October 20, 2015 Conference Rooms A & B 1. Call to Order — 6:00 p.m. 2. Subordinate Classroom Structures - Planning 3. Accessory Dwelling Units - Planning 4. September 2015 General Fund Budget Progress Reports — Administration 5. September 2015 City Investments Review - Administration • 6. 2016 Budget & 2016 -2020 CIP Development Updates — Administration (Verbal by City Administrator as time permits) 7. Other Business 8. Adjournment • ANDOVER CITY COUNCIL WORKSHOP MEETING— OCTOBER 20, 2015 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude, October 20, 2015, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Public Works Director /City Engineer, David Berkowitz Others • SUBORDINATE CLASSROOM STRUCTURES Mr. Carlberg explained the Planning and Zoning Commission discussed subordinate classroom structures in regard to other cities requirements, life span of the structures, and quality of the structures. Staff researched codes and spoke with staff from 10 other metro cities. Mr. Carlberg reviewed the information with the Council. Mayor Trude stated she did not think any of the churches planned for the structures to be there as long as they have been. Councilmember Bukkila asked what kind of expense is put into the subordinate classrooms in terms of buying, outfitting, utilities and everything else. Mr. Carlberg stated he is not sure. Mayor Trude stated it depended on the user because Grace Lutheran Church actually poured footings for their structure. Mr. Carlberg stated they have permanent anchoring or foundations and that is the reason why the City changed the name from Temporary to Subordinate Classrooms because they are starting to be more than temporary buildings. Councilmember Bukkila asked when these structures first came into the City were they supposed to be temporary. Mr. Carlberg indicated that was correct. Councilmember Bukkila stated she was at the point where she thought they should sunset all of the subordinate structures and get rid of them and not allow any new ones. . Councilmember Holthus thought they should have a moratorium on any new subordinate classroom structures in the City and grandfather in the ones currently in the City, because they basically can last forever. Mayor Trude thought that was an overstatement because the floors do • Andover City Council Workshop Meeting Minutes — October 20, 2015 Page 2 fail along with the surrounding structures Councilmember Bukkila thought these structures have gone to a permanent structure because they are putting significant money into them, they are building these out to last, and she did not think that was the City's original intent. Councilmember Holthus thought some of the subordinate structures are well maintained and she is not sure if she wanted to phase those out because they are needed, the structures do not look bad, and according to the Fire Marshall they can stay viable as long as they are maintained. Councilmember Goodrich stated he is not against rubber stamping them. He stated if the structures are maintained and inspected he is all for letting them do what they want to do with the structures as long as they follow the conditions the City puts on them. He stated he would like to allow them to stay if there is no real downside to it. Mayor Trade stated as she drives around the City she wonders about the outward appearance, they do have building codes and they allowed this, she sees these structures as detractors to the community. • Councilmember Holthus asked what the City stance is on mobile homes in the City. Mr. Carlberg stated the City does not allow mobile homes in the City unless in a mobile park, which is an R -5 District and the few that are in the City have been grandfathered in and when they are gone they cannot bring in new. Councilmember Holthus thought they could go by those same criteria for these structures. Councilmember Knight thought they could also go to a deadline program where after five years they need to show they are moving to a permanent structure. Mayor Trade thought that was what the Planning and Zoning Commission was moving towards. Councilmember Bukkila stated she would like to see progress towards building a permanent structure. Councilmember Holthus stated she would like the ones currently in the City to be grandfathered in. Councilmember Bukkila asked if this was unique to the churches or would this include the schools also. Mr. Carlberg stated this would apply to churches only because public schools are permitted in residential districts, the ones put in at Andover High School are permitted. Councilmember Bukkila stated she would have a problem with this because she wanted everything to be equal, if they do not permit them in private then they should not be permitted in public. Mr. Carlberg stated in 2013 they did a complete rewrite of the Use Code, Chapter 12, and they separated them out at that point and indicated schools would be permitted. Mayor Trade thought the schools were another issue that needed to be reviewed for safety • reasons. Mayor Trade thought they should go with the Planning and Zoning Commission recommendation because the majority of the Council is for this. She also thought they should • Andover City Council Workshop Meeting Minutes — October 20, 2015 Page 3 talk with the churches regarding their plans with the structures. ACCESSORYDWELLING UNITS (ADU) Mr. Carlberg explained at the September 15, 2015 City Council work session, Council discussed an article in the Star Tribune "Granny flats" may find a home in Inver Grove Heights and gave the Planning and Zoning Commission direction to discuss the possibility of allowing ADU's within the City of Andover. Mr. Carlberg reviewed the staff report with the Council. Mayor Trude thought they would want to get some public input regarding this item. She stated no one else is doing a Conditional Use Permit (CUP) for these and she thought they would want some neighborhood input to these. Councihnember Holthus wondered if the structures would be like mobile homes. Mr. Carlberg stated the building code has a lot of requirements that would be used for these types of structures. He stated they would want to make sure it is more of a permanent structure rather than a portable • type of home. The Council would like the Planning and Zoning Commission to continue to work on a possible ordinance. SEPTEMBER 1015 GENERAL FUND BUDGET PROGRESS REPORTS Mr. Dickinson stated the City of Andover 2015 General Fund Budget contains total revenues of $9,876,575 and total expenditures of $10,364,730 (includes $26,000 of 2014 budget cant' forward); a decrease in fund balance is planned. Mr. Dickinson reviewed the information with the Council. SEPTEMBER 1015 CITY INVESTMENTS REVIEW Mr. Dickinson reviewed the City investments with the Council. Mayor Trude asked how the cash carry forward (Fund Balance) is looking. Mr. Dickinson stated it is looking good. 2016 BUDGET A 2 016-2 02 0 CIP DEVELOPMENT UPDATES • Mr. Dickinson reviewed the 2016 budget and CIP development with the Council, in particular available General Fund Balance. • Andover City Council Workshop Meeting Minutes — October 20, 2015 Page 4 Mayor Trude thought it would be nice to direct some funding to trails and then put the balance of the remaining money into the public works building. She would like to put $300,000 into trails and $171,000 put into the public works building. Councilmember Bukkila stated she would like to wait on designating funds. Mr. Dickinson stated he would bring this back for further discussion at the next workshop meeting. OTHER TOPICS There were none. ADJOURNMENT Motion by Bukkila, Seconded by Goodrich, to adjourn. Motion carried unanimously. The meeting adjourned at 6:57 p.m. Respectfully submitted, • Sue Osbeck, Recording Secretary •