HomeMy WebLinkAboutCC - December 15, 2015C I T Y O F
NDOVE
• 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
Regular City Council Meeting— Tuesday, December 15, 2015
Call to Order — 7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval ofMinutes (11/24/15 Workshop; 11/24115 Closed; 12/1/15 Regular)
Consent Items
2.
Approve Payment of Claims — Finance
3.
Accept/Approve Comprehensive Plan Amendment - Land Use Change 13725 Crosstown Blvd. NW and
2604 138' Avenue NW— Planning
4.
Approve Association Lease Agreement Template for Storage of Equipment — Engineering
5.
Approve 2016 Cost -of- Living Wage Adjustment for Non- Bargaining Employees — Administration
6.
Approve Safe Routes to School Resolution/16 -13 /Crosstown Blvd. Trail Improvements — Engineering
7.
Approve Lighting/Connexus Energy /11- 25/Bunker Lake Blvd. NW from Crane St. NW to Jefferson St. -
Engineering/
8.
Approve Amended Feasibility Report/16- 11/173t° Lane NW Reconstruction — Engineering
9.
Approve Donations for 2016 Senior Class All Night Parties — Administration
10.
Approve 2016 ContractrrimeSaver Secretarial Service — Administration
11.
Approve 2016 Kennel License — Administration
12.
Approve 2016 Fee Schedule — Administration
13.
Approve Application for Exempt Permit/Anoka Area Chamber of Commerce — Administration
14.
Approval of Collective Bargaining Agreement/Public Works - Administration
Discussion Items
15. Anoka County Sheriffs Office Monthly Report — Sheriff
16. Hold Public Hearing/Order Plans & Specs /16- 11 /173is Lane NW Reconstruction — Engineering
17. Consider Rezoning — M -2, Multiple Dwelling to NB, Neighborhood Business — 2604 138'" Avenue NW -
City of Andover — Planning
18. Consider Conditional Use Permit — Retail Trade and Service in an Industrial District — 13650 Hanson
Boulevard NW — John Bell, Klodt, hie. - Planning
19. Consider Conditional Use Permit — Business with a Drive -thru - 13650 Hanson Boulevard NW — John Bell,
Klodt, hie. - Planning
20. Consider Variance — Parking Setback —13650 Hanson Boulevard NW — John Bell, Klodt, hie. - Planning
21. Consider 2016 CDBG Application — Planning
22. Consider Closing City Offices Early on Christmas Eve - Administration
Staff Items
23. Schedule Advisory Commission Interviews - Administration
24. Schedule January Workshop — Administration
25. Administrator's Report — Administration
• Mayor /Council Input
Adjournment
•
REGULAR ANDOVER CITY COUNCIL MEETING — DECEMBER 15, 2015
MINUTES
The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Julie
Trude, December 15, 2015, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW,
Andover, Minnesota.
Councihnembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich
Councilmember absent: None
Also present: City Administrator, Jim Dickinson -
Community Development Director, Dave Carlberg
Director of Public Works/City Engineer, David Berkowitz
City Attorney. Scott Baumgartner
lathers
PLEDGE OFALLEGIANCE
• RESIDENT FORUM
No one wished to address the Council.
AGENDA APPROVAL
Motion by Buikkla, Seconded by Knight, to approve the Agenda as presented above. Motion carried
unanimously.
APPROVAL OF MINUTES
November 24, 2015, Workshop Meeting: Correct as amended.
Mayor Trude requested a correction on page 3, line 10, replacing the word "has" with "have" to state
"has been doing and have been helpful."
Motion by Holthus, Seconded by Goodrich, to approve the minutes as indicated above. Motion
carried 4 ayes, 1 present ( Holthus).
November 14, 2015, Closed Meeting: Correct as amended.
' Mayor Trude requested a correction on page 2, line 4, replacing the word "approve" with "approval."
Motion by Knight, Seconded by Bukkila, to approve the minutes as indicated above. Motion carried
• Regular Andover City Council Meeting
Minutes — December 15, 2015
Page 2
unanimously.
December], 2015, Regular Meeting: Correct as amended
Mayor Trade requested a correction on page 6, line 42, to replace the word "stays" with the word
Says „
Motion by Holthus, Seconded by Knight, to approve the minutes as indicated above. Motion carried
unanimously.
CONSENTITEMS
Item 2 Approve Payment of Claims
Item 3 Accept/Approve Comprehensive Plan Amendment — Land Use Change
13725 Crosstown Blvd NW and 2604 138' Avenue NW (See Resolution
R104 -15)
Item 4 Approve Association Lease Agreement Template for Storage of
Equipment
• Item 5 Approve 2016 Cost -of- Living Wage Adjustment for Non - Bargaining
Employees (See Resolution R105 -15)
Item 6 Approve Safe Routes to School Resolution/16 -13 /Crosstown Blvd. Trail
Improvements (See Resolution R106 -15)
Item 7 Approve Lighting/Connexus Energy /11- 25/Bunker Lake Blvd. NW from
Crane St. NW to Jefferson St.
Item 8 Approve Amended Feasibility Report/16- 11/1730 Lane NW
Reconstruction (See Resolution R107 -15)
Item 9 Approve Donations for 2016 Senior Class All Night Parties
Item 10 Approve 2016 Contmct/TimeSaver Secretarial Service
Item 11 Approve 2016 Kennel License
Item 12 Approve 2016 Fee Schedule (See Ordinance 454)
Item 13 Approve Application for Exempt Permit/Anoka Area Chamber of
Commerce
Item 14 Approval of Collective Bargaining Agreement/Public Works
Motion by Goodrich, Seconded by Holthus, approval of the Consent Agenda as read. Motion carried
unanimously.
ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT
• Commander Halweg presented the November 2015 Monthly Report to the Council.
Commander Halweg reviewed the nature of the arrests that had taken in the previous month
along with other significant incidents including a head -on crash that resulted in a fatality, still
• Regular Andover City Council Meeting
Minutes — December 15, 2015
Page 3
under investigation. As a result of a traffic stop, marijuana was discovered in the vehicle with
some residue of methamphetamine. The driver was charged with felony third - degree possession
of a controlled substance. In a separate incident, a significant amount of methamphetamine along
with a large amount of cash was discovered during a routine traffic stop. The driver was arrested
and booked on first degree possession of a controlled substance with intent to distribute.
Mayor Trude thanked Commander Halweg for helping to get a drug dealer off the streets.
Commander Halweg reminded residents to line up drivers ahead of time when attending holiday
parties, expressing that he does not want anyone to spend time behind bars because they did not
make arrangements ahead of time for a sober driver. He also encouraged residents not to leave
gifts visible in the car while shopping and to prevent fire tragedies by not leaving Christmas tree
lights on at night and keeping trees watered.
Mayor Trude noted the concerns that had been raised about the traffic speeds on 7th Avenue and
that a traffic study is being done there. She also thanked Commander Halweg for the work that is
being done by the officers to keep the community safe during a time of year that can be especially
challenging.
• HOLD PUBLIC HEARING /ORDER PLANS & SPECS116- 11/173" LANE NW
RECONSTRUCTION
Mr. Berkowitz explained that 173'd Lane NW between Tulip Street NW and Round Lake Boulevard
NW is identified in the City's 2016 -2020 Capital Improvement Plan (CIP) for reconstruction in the
summer of 2016. This section of roadway was originally paved in 1982. A neighborhood
informational meeting was held on November 2, 2015 with the affected residents. The estimated
assessment per unit (25) is $2,200. Estimated project costs are $246,120 and completion scheduled
for some time in July. Assessments can be paid with no interest within one month after the
assessment hearing in October or payments can be certified to a homeowner's taxes and paid in the
amount of $333.54 for the years 2017 — 2024. The assessment can always be paid off early, but the
current year's interest will need to be paid.
Mr. Berkowitz reviewed the staff report with Council.
Councilmember Holthus inquired if the roadway is wide enough for a bike path.
Mr. Berkowitz stated that it is not wide enough in this case for a pedestrian lane, as the road is a
standard 32 foot wide so the edges would not be shoulder striped. There would be a center line
painted and there would be no puking allowed on the street.
• Motion by Knight, Seconded by Holthus, to open the public hearing at 7:20 p.m. Motion carried
unanimously.
Mayor Trade stated that there had been a petition and comment letters received from residents that
• Regular Andover City Council Meeting
Minutes — December 15, 2015
Page 4
are part of the Council's meeting packet
Mark Kalbow, 3250 -173rd Lane thanked the Mayor for the opportunity for the residents to come and
express opinions. He stated that there is concern about the estimate for the work/assessment,
acknowledging that it was based on estimates and not a firm bid at this point.
Mayor Trade asked the City Engineer to explain the process and what happens if the bid comes in
higher.
Mr. Berkowitz explained the bidding process by stating that first a feasibility report is prepared to
estimate bid costs, based on last year's projects. Fortunately oil prices are currently low and so
bituminous costs are low too. He continued by stating that he believes that they have estimated
somewhat high. If actual project bids come in higher, then there is a reevaluation of whether or not
to go forward with the project and that is brought to the City Council. Often bids come in lowerthan
estimated.
Mayor Trade was encouraged to see the lower estimated cost per parcel as compared to previous
projects being significantly higher.
• Mr. Kalbow indicated that the biggest grievance by the people living on the street is that they feel it
is not really a residential street. The street was put in 33 years ago, not at the request of the residents.
Previously it had been a dirt road but when the neighborhood was built up by the river, there was a
need for a way to get to County Road 9/Round Lake Boulevard. The street was selected as the
through street, with residents "donating" 10 feet of lot frontage and the City indicating it would
construct the street and maintain it. The residents being assessed feel like that agreement is being
reneged upon. He concluded by saying that the street is in need of repair and that the current poor
condition of the street slows down traffic.
Mayor Trude acknowledged that the Council had a chance to read the resident's letter ofpetition and
wanted to give residents an opportunity to talk with the Council personally.
Mr. Kalbow continued by saying that he believes that 90% of the wear and tear is done by people
who do not live on that street, making the assessment unfair. He stated further that the street was not
built for the large trucks that now utilize that street. Traffic has continued to increase and speeds are
exceeded, in contrast to when the road was a dirt road. Mr. Kalbow said it is now unsafe for his
grandchildren to play in the front yard near such a busy street. He feels that the street turned out to
be more of a menace than a privilege and that it devaluates the property of the neighborhood. He
stated that he did not have a suggestion for how to divide the assessment fairly.
Mayor Trade commented that all of the City's taxpayers would be paying 75% of the costs to repair
• the street. In neighboring cities, homeowners are typically charged 40 — 50% so that everyone in the
City supports the quality of roads and eventually each of us over a 25 year period will have to "chip
in" and contribute to the street in front of our own homes.
• Regular Andover City Council Meeting
Minutes — December 15, 2015
Page 5
Mr. Kalbow said that if he lived on a residential street he would agree, but he feels like their street is
more like a county road or highway and pointed out that they are unable to park on their street
making it different than living on a typical residential street.
Mayor Trade stated that traffic counts had been obtained and that 173rd Lane NW currently had
traffic counts ofunder 1,000 and had similar levels per day in 2010 and that countymads are at close
to 10,000 counts a day. The City helped underwrite assessments for a neighborhood in our
community that had counts of 8,500 a day with a slight percentage reduction. She concluded by
saying the City would seldom change its assessment policy.
Mr. Kalbow continued by explaining that there are numerous emergency vehicles using their street
and urged the Council to reduce the assessment percentage.
Mayor Trude stated that she appreciated the citizenship of Mr. Kalbow and the residents in
attendance at the meeting.
Kyle Crone, of 3400173rd Lane NW, expressed his concern that traffic counts were previously stated
to be double what the Mayor had shared.
• Mr. Berkowitz clarified that there were road counts of 860 in 2010 and 970 in 2014 on 17P Lane
NW.
Mr. Crone said that putting up the speed limit electronic monitoring sign did slow people down.
Councilmember Knight asked for confirmation on the current traffic counts.
Mr. Berkowitz said that the counts went up 140 cars per day from 2010 — 2014.
Caroline Holmes of 3308 173rd Lane NW stated that she wanted to draw attention to the need for
sidewalks. She has children ages 8, 10 and 13 and they have almost been hit crossing the street just
to get to the park across the street where it is safer and quieter. She reiterated that the street is fast
and busy and that she would request that there be white lines painted on the side, if possible, for
pedestrians. She would like the neighborhood to be a safe place for younger families moving into
the community and stressed the importance of residents following the traffic laws.
Mr. Berkowitz replied that the striping can be looked into further, even if it would only be two feet
from the side as it tends to slow people down because of the narrowing of the roadway.
Motion by Holthus, Seconded by Goodrich, to close the public hearing at 7:39 p.m. Motion carried
• unanimously.
Councilmember Holthus inquired about 168x' Lane, the connector between Round Lake Boulevard
and Verdin Street. She asked Mr. Berkowitz if die reconstruction on that street was billed at the 25%
• Regular Andover City Council Meeting
Minutes — December 15, 2015
Page 6
rate to the residents of 160 lane.
Mr. Berkowitz indicated that that road had not yet been rebuilt, but is on the list. According to the
city policy it would be billed to the residents of 168' Lane, the same as this project.
Commander Halweg explained that the Sherriffs Department had done an independent survey on
speeds in the area in late November. The equipment was out for two weeks and they saw traffic
counts of about 800 a day with more east bound than west bound traffic. Speeds averaged 38 m.p.h.
in a 30 m.p.h. zone and 6% of vehicles were driving over 40 m.p.h. There has also been some extra
patrolling done out in the area.
Councilmember Goodrich stated that the speed tubes could be brought out to the neighborhood again
if that is helpful.
Mayor Trude reiterated that there were comments from the audience about the positive effectiveness
of the speed sign and that residents are seeing general compliance in speeds.
Commander Halweg agreed that 30 m.p.h. seems fast in a residential area, but that is the State
• Statute. In the recent survey a great majority of vehicles were driving 35 m.p.h. and under.
Mr. Berkowitz stated that when requests come in to monitor speed, the City can put out speed tubes
as can the Sherriffs Department.
Mr. Berkowitz stated that he felt that there was a misconception about the right -of -way as the City
always had the right -of -away when it changed the street from a 24 foot dirt road to a 32 foot paved
road and that City records show there was no charge/assessment to residents for the construction of
the road at that time.
Councilmember Bukkila stated that the traditional method is for residents to pay the entire
assessment for a new road, rather than just a percentage.
Mr. Berkowitz stated that at the time it was a $130,000 project and would have been divided by the
24 lots. The curb is still in good shape even at 33 years old, so that will reduce some of the
reconstruction costs.
Mayor Trude recalled at one time, there were residents that came in to City Hall to talk about their
assessment and there were some "tweaks" made in the policy at that time; however, that street was
ultimately connected to Highway 65 and had traffic counts of over 2,000 a day. On Countyroads the
City does not place an assessment because the County does not assess and the City generally does not
• have involvement. The current policy was amended about 5 years ago. She continued by saying that
the only way the assessment would change would be if three Councilmembers were convinced of a
need for a change in the policy and then taxes likely would need to be raised for everyone to cover
the additional costs. There are many streets in Andover with 800 counts per day. Although Mayor
Regular Andover City Council Meeting
Minutes — December 15, 2015
Page 7
Trude acknowledged that the neighborhood has a little more consistent traffic rather than primarily
during the morning and afternoon commute, she stated she is not comfortable changing the policy.
Councilmember Bukkila said there is nothing easy about assessments. The City got to a point that it
chose a percentage [25 %] of the amount of property that someone owns as the determinate. She
continued by saying that this was simply the first step in the process and was limited to approving
plans and specs so that the staff could get a realistic bid. Once the bids are back there will be an
evaluation. She also clarified that the City is only billed on the actual materials used for the project
and that there are points in the process where the proposed assessment amount could hopefully go
down.
Mayor Trade thanked Councilmember Bukkila for the overview. She stressed the importance of
getting into the marketplace early forbids because a better price can be secured. She said that more
conversations could take place but that it would take a lot of convincing to change the fairness part of
the city policy.
Councilmember Knight reiterated that the oil market is going down so it could be a big factor in the
final cost.
• Councilmember Goodrich wanted to echo what others had said about not setting a precedent by
changing the percentage and that costs would be looked at as the process continues and thanked the
residents for being in attendance at the meeting.
Mayor Trude thanked the residents for their due diligence in counting driveways and lots and
clarifying that there were 25 instead of 24, which in itself reduced the assessment.
Motion by Bukkila, Seconded by Knight, to approve Resolution R108 -15, 173`d Lane NW
reconstruction. Motion carried unanimously.
Mr. Berkowitz clarified the next steps in the project. Once bids come back if they are less than 5%
over the contract is awarded and construction would start in mid to late May. The formal assessment
hearing would be in October.
Mayor Trude thanked the residents for their participation.
CONSIDER REZONING — M -2, MULTIPLE DWELLING TO NB, NEIGHBORHOOD
BUSINESS — 2604I38rnAVENUE NW— CITY OFANDOVER
Mr. Carlberg stated the Planning and Zoning Commission held a public hearing at their
December 8, 2015 meeting and are recommending approval of the rezoning request. The City of
Andover is the applicant.
Mr. Carlberg reviewed the staff report with the Council.
Regular Andover City Council Meeting
Minutes — December 15, 2015
Page 8
Mayor Trude stated that she is glad to see the old gas station being replaced with a nice new
building.
Mayor Trade highlighted that this action requires an ordinance amendment.
Motion by Goodrich, Seconded by Bukkila, to unanimously approve Ordinance 455, rezoning land
from M -2, Multiple Dwelling to NB, Neighborhood Business. Motion carried unanimously.
CONSIDER CONDITIONAL USE PERMIT — RETAIL TRADE AND SERVICE IN AN
INDUSTRIAL DISTRICT -13650 HANSONBOULEVARD NW— JOHNBELL, KLODT, ING
Mayor Trade noted that the applicant was in the audience
Mr. Carlberg stated that the applicant, John Bell, of Klodt, Inc, is requesting a conditional use
permit to allow for retail trade and service at 13650 Hanson Boulevard NW. City Code 12 -12
requires a conditional use permit for retail and service in the Industrial Zoning District.
Mr. Carlberg reviewed the staff report with the Council and noted that the Planning and Zoning
Commission recommended approval. He also requested that the Council allow him to review the
overall plan for the site and then move through the related motions.
Mr. Carlberg highlighted some of the concerns that were brought forward at the previous week's
Planning and Zoning Commission meeting including concerns regarding traffic flow, access
points and parking. He stated that the plan actually has good access for being on a county road.
Mr. Carlberg clarified that the final building and site design will go through the regular staff
review process and would not go to the Council, and it is not part of the motion being considered
at this meeting.
Mayor Trade inquired whether the County would ever give back/vacate the excess right-of-way.
Mr. Carlberg responded that rarely ever happens.
Mr. Carlberg said that precedence for the set backs was set with the Kwik Trip property.
Mayor Trude asked if the requirements had been met for the variance and if the purpose of the
setback had been met, which is a safety zone and green space.
Mr. Carlberg said that staff does believe that there is justification for the variance and that there
are practical difficulties at this site including location, and excessive right -of -way, that has an
. impact on how that site can develop, which came about due to patterns of development in older
areas.
Mayor Trude commented that it is more common to need variances in older areas to keep the
Regular Andover City Council Meeting
Minutes — December 15, 2015
Page 9
property usable.
Motion by Bukkila, Seconded by Goodrich, to approve Resolution R109 -15, granting a conditional
use permit to John Bell, Klodt, hie. for retail trade and services to be allowed at 13650 Hanson
Boulevard NW, amending to include two conditions: 1) that the applicant shall complete the
commercial site plan review process with the City; and, 2) subject to a sunset clause as stipulated in
City Code 12- 14 -6D. Motion carried unanimously.
CONSIDER CONDITIONAL USE PERMIT — BUSINESS WITH A DRIVE -THRU 13650
HANSONBOULEVARD NW— JOHNBELL, KLODT, INC.
Motion by Bukkila, Seconded by Knight, to approve Resolution R110 -15, granting a conditional use
permit to John Bell, Klodt, Inc. for a business with a drive -thm window located at 13650 Hanson
Boulevard NW, amending to include two conditions: 1) that the applicant shall complete the
commercial site plan review process with the City; and, 2) subject to a sunset clause as stipulated in
City Code 12- 14-6D. Motion carried unanimously.
CONSIDER VARIANCE — PARKING SETBACK - 13650 HANSON BOULEVARD NW —
JOHN BELL, KLODT, INC.
Mayor Trade indicated that the resolution needed to be updated and that she wanted historical
documentation included in the record. She indicated that the applicant had noted several
practical difficulties in their letter and that this is to be noted in the record, in case there is a
similar situation in the future, e.g. excessive easements.
Motion by Bukkila, Seconded by Holthus, to approve Resolution RI I I -15, granting a variance for
the property located at 13650 Hanson Boulevard NW, amended as follows, after the 6`h whereas that
states, "the subject property has public streets adjacent to three sides ofthe property which increases
the required setbacks and farther reduces the developable area of this site." Motion carried
unanimously.
Mayor Trade expressed her excitement over the ability of the developer to move forward with
securing leases now that the construction is able to move forward.
Councilmember Knight asked whether there would be a franchised restaurant in the new facility.
Jeff Hagen, working in association with Klodt Inc. indicated that there are plans for a sit -down
restaurant. He thanked the Council and the Mayor for the opportunity to be present at the meeting
and for the great experience they have had working in the City, with Councihnembers, and with City
staff. He stated that they have listened to concerns expressed as they have been attending meetings.
Mayor Trade commented that local business owners have done well and that the City has 10,000
is plus rooftops.
Councilmember Knight said that there have been frequent requests from residents for good
Regular Andover City Council Meeting
Minutes — December 15, 2015
Page 10
restaurants.
Mayor Trade pledged that that City be attentive during construction, so that construction could keep
moving forward.
%01?6Y1aIAPliTGtNOri'rGl9WRAC W03A
Mr. Carlberg requested the Council approve submission of a CDBG grant application to Anoka
County to fund a municipal water main feasibility planning study directed toward urban
residential areas that are served by municipal sewer and have individual wells rather than
municipal water. These areas were developed 40 years ago. The recommended grant request
would be in the amount of $50,000. The same grant was also applied for in 2015.
The Council discussed the proposed application.
Mayor Trude inquired as to whether it is best to do a larger study and have that work completed
so that the information would be ready when projects arise. Mr. Carlberg indicated that doing a
larger study is preferred.
Councilmember Holthus asked what the city's contribution would be. Mr. Carlberg stated that
no city match would be required but if the study was over $50,000 the city would need to cover
that cost.
Motion by Knight, Seconded by Bukkila, to direct staff to prepare an application for 2016 CDBG
funds. Motion carried unanimously.
CONSIDER CLOSING CITY OFFICES EARLY ON CHRISTMAS EVE
Mr. Dickinson asked if the Council would like to close the City Offices at noon on Christmas
Eve. Due to Christmas Day being on a Friday many staff take off both Christmas Eve and
Christmas Day. The limited staff remaining would work on projects but not with the public.
Staff taking time off must utilize vacation time accrued or comp time.
Councilmember Bukkila stated she is not in favor of the closing.
Mr. Dickinson said that he was indifferent about the matter. Plans will be made for staffing no
matter what the Council decides. Department heads will work with staff to make sure that there
is productive work available for those who plan to work that day. He said that the greatest effect
would be serving the public at the customer service windows; however, traffic is always sparse.
Councilmember Goodrich wondered if the Council needed to make it official, if staff is taking
their PTO.
Councilmember Bukkila said she would leave the determination to administration.
Regular Andover City Council Meeting
Minutes — December 15, 2015
Page 11
Councilmember Goodrich asked if it would be setting precedence. Mr. Dickinson did not believe
it would be setting precedence and that holiday policies are laid out in the employee handbook.
Councilmember Knight asked if there was a supervision issue. Mr. Dickinson confirmed that
supervision rotates among the department heads for these types of days.
Mayor Trade indicated that the City Offices would officially be closed next year on Christmas
Eve, as it will follow the Union contract, and the Christmas Eve holiday was included in the
Union negotiation.
Motion by Mayor Trade, Seconded by Holthus, to close the City Offices at noon on December
24, 2015 at no cost to the City. Motion carried 3 ayes, 2 nays ( Bukkila and Goodrich).
SCITED ULE ADVISORY COMMISSION INTERVIEWS
Mr. Dickinson requested the Council schedule Advisory Commission interviews.
fThe Council discussed the number of applicants for each commission and available dates
Motion by Knight, Seconded by Bukkila, to schedule Commission interviews on January 19,
2016, from 5:45 — 6:45 p.m. and January 21, 2016, from 6:00 — 9:00 p.m. Motion carried
unanimously.
SCHEDULE WORKSHOP MEETING
Matron by Bukkila, Seconded by Goodrich, to schedule a Council Workshop meeting on January
26, 2016, at 6:00 p.m. Motion carried unanimously.
ADMINISTRATORS REPORT
City Staff updated the Council on the administration and city department activities, on
development/CIP projects and meeting reminders.
(Land Sale) Mr. Dickinson noted there was a closing on a 10 acre land sale with SW Land.
(Permits) Mr. Dickinson stated that 13% of the building department permits are now handled on
line and the City is getting positive feedback.
(Ribbon Cutting) Mr. Carlberg said that at 2 p.m. and 2:10 p.m. on December 18, 2015, the
Anoka Chamber of Commerce is hosting a ribbon cutting for Essentials of Life Chiropractic and
Premier Bank at 1777 Bunker Lake Boulevard.
(Special Election — Absentee Ballots) The primary is on January 12, 2016, and the actual
Regular Andover City Council Meeting
Minutes— December 15, 2015
Page 12
election is on February 9, 2016. Absentee ballots may be cast beginning Friday, December 18,
2015, through Monday, January 11, 2016; however the ballots may not arrive from the printer by
December 18". Residents should call ahead of time to make sure that the ballots have arrived.
Delivery is guaranteed by the printer on December 21'. Residents can also come into City Hall
fill out an absentee ballot request and have it mailed to their home.
MAYORICOUNCIL INPUT
Mayor Trade thanked staff for the wonderful year and expressed enjoyment in working with the
new Council and her appreciation for how well the staff and Council worked together. She also
thanked families for giving up their family members on Tuesday nights. The Mayor wished the
staff, Councilmembers and residents happy holidays.
Councilmember Goodrich said that he had enjoyed his first year on the Council and appreciated
working with the fine staff and looked forward to working together again in 2016.
Councilmember Knight echoed the great job that staff is doing
Councilmember Bukkila asked about a matching donation with the firefighters for Hope for
Youth acknowledging that it was too late to make a request for 2015.
Mayor Trade said that they could apply for charitable gambling in 2016 and that staff could look
at it.
Mr. Dickinson said the group could also get "in the mix" for a donation in 2017 as that will be
covered during the budget development process.
Mayor Trade asked Councilmembers to decide if they want to continue their current Council
Committees by the time of the first meeting in January. She also thanked Sue Osbeck for her
service in capturing the minutes for all of the city's meetings over the years and for keeping the
city's history.
Councilmember Holthus commented on the nice open house held for the community last week
by Premier Bank.
ADJOURNMENT
Motion by Holthus, Seconded by Goodrich, to adjourn. Motion carried unanimously. The
meeting adjourned at 8:59 p.m.
Respectfully submitted,
Marlene White, Recording Secretary
Regular Andover City Council Meeting
Minutes — December 15, 2015
Page 13
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — DECEMBER 15, 201 S
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE .......................................................................... ...............................
1
RESIDENT FORUM ....................................................................................... ...............................
1
AGENDA APPROVAL ................................................................................... ...............................
1
APPROVAL OF MINUTES ............................................................................ ...............................
1
CONSENTITEMS .......................................................................................... ...............................
2
Item 2 Approve Payment of Claims .......................................................... ...............................
2
Item 3 Accept/Approve Comprehensive Plan Amendment — Land Use Change 13725
Crosstown Blvd NW and 2604 138x' Avenue NW (R104 -15) ............ ...............................
2
Item 4 Approve Association Lease Agreement Template for Storage of Equipment ..............
2
Item 5 Approve 2016 Cost -of- Living Wage Adjustment for Non - Bargaining Employees
( R105- 15) ............................................................................................. ...............................
2
Item 6 Approve Safe Routes to School Resolution/16 -13 /Crosstown Blvd. Trail
Improvements( 8106- 15) ..................................................................... ...............................
2
Item 7 Approve Lighting/Connexus Energy /11- 25/Bunker Lake Blvd. NW from Crane St.
NWto Jefferson St ............................................................................... ...............................
2
Item 8 Approve Amended Feasibility Report/16- 11/173' Lane NW Reconstruction (R107-
15) ........................................................................................................ ..............................2
Item 9 Approve Donations for 2016 Senior Class All Night Parties ........ ...............................
2
Item 10 Approve 2016 Comract/Timesaver Secretarial Service ................ ...............................
2
Item 11 Approve 2016 Kennel License ...................................................... ...............................
2
Item 12 Approve 2016 Fee Schedule (Ordinance 454) ............................... ...............................
2
Item 13 Approve Application for Exempt Permit/Anoka Area Chamber of Commerce ...........
2
Item 14 Approval of Collective Bargaining Agreement/Public Works ...... ...............................
2
ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ...............................
2
HOLD PUBLIC HEARING /ORDER PLANS & SPECS/16-11/173' LANE NW
RECONSTRUCTION (R108 -15) ............................................................... ...............................
3
CONSIDER REZONING — M -2, MULTIPLE DWELLING TO NB, NEIGHBORHOOD
BUSINESS — 2604 138' AVENUE NW — CITY OF ANDOVER (Ordinance 455) ...............
7
CONSIDER CONDITIONAL USE PERMIT — RETAIL TRADE AND SERVICE IN AN
INDUSTRIAL DISTRICT — 13650 HANSON BOULEVARD NW — JOHN BELL, KLODT,
INC( R109-1 5) .............................................................................................. ..............................8
CONSIDER CONDITIONAL USE PERMIT — BUSINESS WITH A DRIVE -THRU 13650
HANSON BOULEVARD NW — JOHN BELL, KLODT, INC ( R110- 15) ...............................
9
CONSIDER VARIANCE — PARKING SETBACK - 13650 HANSON BOULEVARD NW —
JOHN BELL, KLODT, INC (RI 11- 15) ...................................................... ...............................
9
CONSIDER 2016 CDBG APPLICATION .................................................... ...............................
10
CONSIDER CLOSING CITY OFFICES EARLY ON CHRISTMAS EVE . ...............................
10
SCHEDULE ADVISORY COMMISSION INTERVIEWS ......................... ...............................
11
Regular Andover City Council Meeting
Minutes — December 15, 2015
Page 14
SCHEDULE JANUARY WORKSHOP MEETING ..................................... ............................... 11
ADMINISTRATOR'S REPORT ................................................................... ............................... 11
(Land Sale) ................................................................................................. ............................... 11
(Ribbon Cutting) ...................
(Special Election— Absentee
MAYOR/COUNCIL INPUT....
AD JOURNMENT .....................
40
11
11
11
12
12