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HomeMy WebLinkAboutCC - March 2, 2016DIV W_ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Wednesday, March 2, 2016 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (1/26/16 Workshop; 2/16/16 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve First Amendment to the Purchase Agreement — Final Results of Andover, LLC - Planning 4. Order & Approve Plans & Specs /Order Advertisement for Bids /15- 38/167"` Ave. NW Construction East of Hanson Blvd. NW — Engineering 5. Receive Assessment Roll/Waive Public Hearing/Adopt Assessment Roll/16- 22/2062/2064 — 140`h Lane NW /WM - Engineering 6. Approve Massage Therapist License /1777 Bunker Lake Blvd. — Administration 7. Approve Tobacco License /15190 Bluebird St. NW, Suite 104 — Administration 8. Approve Used Vehicle Sales Business License /3138 -162nd Lane — Administration 9. Approve Used Vehicle Sales Business License /16191 Round Lake Blvd. — Administration 10. Approve Extension of Liquor License /Beef O'Brady's — Administration 11. Approve Removal of Assessment/PIN 33- 32 -24 -41 -0035 — Administration 12. Approve Re- certification of Assessment/PiN 33- 32 -24 -41 -0005 — Administration 13. Approve Resolution Dedicating City Owned Property for Project Purposes /11- 25/Bunker Lake Boulevard Reconstruction — Engineering 14. Accept Resignation Open Space Advisory Commission Member and Appoint Alternate - Planning Discussion Items 15. Presentation/Discussion - State of Minnesota Elected Officials— Administration 16. Presentation/Discussion -Anoka County Commissioners— Administration 17. Presentation/Discussion -Crooked Lake Area Association — Administration Staff Items 18. Administrator's Report — Administration Mayor /Council Input Adjournment C I T Y O F I NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV 1 TO: Mayor and City Council CC: Jim Dickinson, City Administra FROM: Michelle Hartner, Deputy City Cle SUBJECT: Approval of Minutes DATE: March 2, 2016 INTRODUCTION The following minutes were provided by Timesaver, reviewed by Administration and submitted for City Council approval: January 26, 2016 Workshop February 16, 2016 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully ^subm^ ittted, v!' 1`t ftA`sur,,t Michelle Hartner Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 ANDOVER CITY COUNCIL WORKSHOP MEETING —JANUARY 26, 2016 MINUTES The Workshop Meeting of the Andover City Council was January 26, 2016, 6:00 p.m., at the Andover City HE Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukk. Councilmember absent: None to order by Mayor Julie Trude, �5 Crosstown Boulevard NW, Park & Recreation Commissioners present: Chairman Shane Stenzel, Vice Chair Jim L Miskowiec Alisa Lewnau, Ted Butler, and Park & Recreation Commissioners absent: Sarah Elstrom Also present: and James Goodrich unity Development Director, Dave Carlberg Works Director /City Engineer, David Berkowitz nt Public Works Director, Todd Haas COMMISSION Mayor Trude welcomed everyone to the joint workshop meeting of the City Council and the Park & Recreation Commission and indicated her appreciation for guests who attend meetings and share their viewpoints on issues that are important to the community. A. Presentation of the Kelsey Round Lake Park Master Plan /15 -11 Park and Recreation Commission Chair Shane Stenzel recounted what led up to the proposed Kelsey Round Lake Park Master Plan being recommended by the Park and Recreation Commission at this meeting. Initially, a task force was created to begin the process that included members of the City Council and Park & Recreation Commission. That group hired a consultant, WSB Associates, to assemble a Master Plan. Jeff Feulner, of WSB & Associates, reviewed the development of the proposed Kelsey Round Lake Park Master Plan. His summary of the development process included: a review of the Andover City Council Workshop Meeting Minutes —January 26, 2016 Page 2 1 timeline including meetings with those in the neighborhood, inventory and analysis to recognize 2 areas that might be usable for development, identification of current assets in the park, 3 identification of a potential Native American burial area and determination of where park 4 property meets city streets and are not current access points. The next step was to put together a 5 series of concepts. Concept 1 included: a picnic shelter, play area, trail connections and loops, 6 dock, corridors to the lake and additional picnic areas throughout the park along with additional 7 signage and interpretive elements. Concept 2 included: a restroom structure in the north (not a 8 shelter), a natural play circuit (5 areas w/ small play features of a natural nature), smaller picnic 9 areas throughout the park, creation of trail connections and loops to maximize the trail length, a 10 lake overlook (no dock) with platforms and picnic areas, and additional signage and interpretive 11 elements. 12 13 Following the development of the two concepts, they were brought to City staff for comment. 14 The result was one concept that included: a picnic shelter with a restroom on the north end of 15 the site and a play area near that shelter, plus two additional natural play areas, trail connections 16 and loops a little farther from adjacent properties (with no dock structure), additional picnic areas 17 at the center, and adding new signage and interpretive elements. 18 19 The next step was to meet with the Park and Recreation Commission. Their preferred concept 20 focused on including a picnic shelter with a restroom on the north end of the site, five small 21 natural play circuits throughout the park, creating trail connections and loops, a dock at the south 22 end of the park to keep the connection with the water that was expressed at the programming 23 meeting, two picnic areas throughout the park, and a potential future connection to the dead end 24 trail which would require easements. 25 26 The Master Plan being brought forward for review at the meeting included: 27 - Picnic shelter with restroom near the parking lot at the north entrance (no septic system) 28 - 2 other natural picnic areas aside from the picnic structure 29 - Enhanced trail system with loop connections within the park to create more of a "circuit' 30 layout and additional connections to the neighborhood 31 - Boardwalks on the trails in the wetland areas 32 - Dock at the end of the south trail to access the lake 33 - 5 natural play circuits throughout the park, one in combination with natural picnic areas 34 - Enhanced signage and maps with interpretive /educational elements throughout the park. 35 Topics may include prairie restoration, birds /wildlife habitat, Round Lake, Native American 36 burial area, clay mining, etc. 37 - Add/replace benches 38 39 Mayor Trude invited the Council to ask questions. 40 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Andover City Council Workshop Meeting Minutes — January 26, 2016 Page 3 Councilmember Holthus inquired about the natural play structures. Mr. Feulner gave the example of climbing on a log rather than playing on a slide or a swing, stating it would be simple and more "old- fashioned." Mayor Trude followed up with a question as to why the main picnic area would be located near the parking lot, saying that she had taken some pictures from the potential picnic area and felt that the view was not taking advantage of the best natural amenities of the park. Mr. Feulner replied that the location was chosen mostly due to its proximity to the parking lot because people do not want to drag their picnic supplies one -half mile to a picnic shelter and for the convenience of a larger group being dropped off on a school bus. Mayor Trude asked if there was a history of field trips to local parks. Mr. Stenzel clarified that the original Master Plan had called for an interpretive center there and reiterated that any time you have a picnic area, you need to be close to a parking lot for the convenience of hauling coolers and grills. He also encouraged the Council to remember that it is a Master Plan, not a plan for what is going to be constructed today. In that way, if a shelter was to be built in the future, the work has already been done to determine a location, based on input. It is nice to have a shelter as a place for people to gather but it is not the highest priority. We put together priorities and it is not a high priority to have a shelter. Having the picnic area near the parking lot also helps to maintain more of the park in as natural of a state as possible. Councilmember Knight asked about the amenities of the additional picnic areas. Mr. Stenzel replied that they were intended to simply have placed picnic tables in various areas, rather than to be a picnic area and be more of a place to stop and eat along the trail. Mayor Trude asked if the plan was to have a trail go through the area with prairie grass, closer to the backyards of the neighborhood. Mr. Feulner confirmed the trail was moved away from the backyards. Mr. Feulner stated that there was not an easement issue but some areas may require a boardwalk due to the wetlands. Mayor Trude asked about the response to that part of the plan at the public hearing. Mr. Feulner stated that a boardwalk was desired. Mayor Trude then asked about the recommendation for playground equipment when at the public hearing no one had indicated this was a priority. Mr. Feulner stated that representatives from their firm were not at the public hearing and that they were told it was a lower priority, but it was still on the list. Mr. Feulner indicated that what their firm heard at the neighborhood meeting was that a big play structure was not desired. Mr. Butler clarified that the play structures included in the Master Plan would be more natural like stumps and boulders and would not obviously be play equipment. Mayor Trude asked if trees would need to be taken down to add the natural play features. Mr. Stenzel indicated that a small area, maybe 10 x 10 foot, would be cleared out along the trail and it would be very low maintenance and blend in with the features of the park and would not utilize plastic materials. Andover City Council Workshop Meeting Minutes —January 26, 2016 Page 4 Councilmember Bukkila requested that the focus revert back to the Master Plan presentation, feeling that the conversation was jumping ahead and getting too much into the details. Mayor Trude indicated that she had found it to be very helpful to have the exchange and to understand why the Park & Recreation Commission made the recommendations that they did. The Mayor thanked WBS Associates and the Commissioners for the answers they provided. 8 Councilmember Holthus asked about the trails going through the area where the clay pits are, 9 noting that it is a major benefit and historical element of this park. She further stated that she 10 would hate to have the clay pits disturbed by the trail. Mr. Feulner clarified that the trail would 11 go through the south part of the park and would not include building a large bridge across the 12 clay pits. It was confirmed that there is a large drop -off there. 13 14 Councilmember Knight asked for clarification about the parking lots, indicating that they are 15 essential. Mayor Trude confirmed that there is current signage and that the Master Plan includes 16 provision for improved signage. The Master Plan does not include an expansion of the parking 17 lot. 18 19 Mayor Trude asked for clarification on the plans to add a dock. She stated that the lake can 20 easily be seen from locations in the park, including the "drop -off' area, and wondered if the goal 21 was to get the trail as close as possible to the water, but still about 200 feet away, due to the 22 rising and lowering of water levels. 23 24 Councilmember Goodrich asked if the dock would eventually get enveloped by cattails. Mr. 25 Stenzel confirmed that there are cattails in that area and that in order to kayak or canoe to or 26 from the park, they would need to clear -cut some of the cattails. 27 28 Councilmember Holthus asked if there was a permit needed to cut cattails noting that for some 29 lakes in Minneapolis to do this, there needed to be a bill signed in the legislature. Mr. Dickinson 30 indicated that this is not the case here. 31 32 Councilmember Knight inquired if there really are Native American burial grounds in the park. 33 Councilmember Holthus investigated some of the history on Kelsey Round Lake Park stating 34 that indications would be that the mounds are likely exactly what they appear to be. 35 Councilmember Holthus said she had talked to a county commissioner in Aitken County and 36 they advised against an archeological investigation because it is very expensive. In the early 37 1990s, state archeologists came out to the site and advised the City to "stay out of there." State 38 archaeologists would need to be involved if any proposed improvements would disturb that area. 39 40 Mr. Feulner of WSB & Associates concluded his presentation by stating that the cost estimates 41 for the Master Plan, as presented, are $1,957,530. Interpretive markers, benches, and an 42 upgraded trail system, included in the plan, are the higher priorities. It was noted that these are 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Andover City Council Workshop Meeting Minutes — danuary 26, 2016 Page 5 areas that the City can get grants for, so as to not be a financial burden on the City. Mr. Stenzel stated that including trails in the priorities is in response to the residents in the City wanting trails and Kelsey Round Lake Park, as a regional park, has the potential to expand its trails. Mr. Feulner stated that the plan also includes improvements on existing items in the park. He also clarified which items were high, medium, and low priority: High priority — trials and signage Medium/High — additional benches Medium — boardwalk Low/Medium — interpretive features, picnic shelter, dock, and picnic tables Mayor Trude ask for clarification regarding the trail on the west side of the park and its proximity to residential property that borders the park. Mr. Feulner indicated that the trails had been moved a little farther away from the property line in the final Master Plan, based on feedback. The trail in the current proposed location now ranges 100 — 150 feet from the property line. Mayor Trude then invited residents to ask questions or make a comment. Jeff Kieffer, of 3975 149th Avenue, stated that his biggest concern is the trail system on the west side and the promise to not intrude on homes. He expressed his concern that the pavement has not been updated and that the current boardwalk has not been fixed or replaced. His opinion is that residents like the park the way it is, but that it needs to be maintained. He reiterated saying that nothing new is needed, including more trails. He also wondered why new trails would be cut in the prairie grass that the City tried very hard to create. He felt that the addition of more trails was adding a burden to the existing neighbors to the park. He also wants to leave the burial grounds alone and leave the high ridge. The one dead -end trail is a very short distance to the clay pits and he does not mind the other trail that dead ends near the lake. He does feel that it would be nice to have a boardwalk connecting the trails. On the southeast side is a natural high ridge that would be a good viewpoint of the lake. He encouraged the Councilmembers not to be scared of looking into the burial grounds further because at Itasca State Park you can walk right up to them. Jeff (and Carol) Voelz, of 3621 153`d Lane, stated that he lived on the farthest north end of the park and that their property is pleasantly surrounded on 2 or 3 sides by the park. He indicated he had a question about the plants growing up through the bituminous walkways, and wondered if the priority is to add boardwalks, then what about the priority of connecting their street into the trail and what function would it have other than providing a walkway up to the parking lot. Mr. Berkowitz responded by stating that the property in question is part of the park, and that the long term goal is to have a trail system that goes up Round Lake Boulevard and then goes through the neighborhood and works its way back. The other option is a trail or connection from Round 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Andover City Council Workshop Meeting Minutes — danuary 26, 2016 Page 6 Lake Boulevard into that neighborhood. The Voelz' residential lot is adjacent to the trail on the south. Clarification was asked on the distance from the trail to the private property lot line. It was stated that an easement of 60 feet would be needed and then an 8 foot trail would be put in place, making the trail closer than is being proposed in other areas of the park. Kyle Nemeth, of 3950 South Enchanted Dr NW, expressed his desire to maintain the "naturesque" style of the park, feeling that it is more like a preserve than a true park. Mr. Nemeth would like to see more bird houses, duck houses and bring more habitat into the park. As such, he would like to have the trails farther away from resident's property, believing that it infringes on their property, noting that it is not wooded in many cases. He would like to see the trails connecting and eliminate dead -ends and to move people through on trails or loops within the park. He expressed his support of interpretive elements. Fox Meadows and Pine Hills South parks about 3/a of a mile away both have good playgrounds. Mr. Nemeth expressed his concern that kids seem to use the picnic tables at those locations to smoke and that he feels that it discourages families from using the tables for picnicking. He also noted that the neighbors utilize the basketball court and that the kids play on the playground equipment. He concluded by expressing his appreciation for inviting the public to attend. Ken Jacobson, 15121 Eldorado Street, is a resident on the west side of the park and north of the main entrance. Mr. Jacobson stated that he did not want a trail through "my backyard," considering the whole park to be his backyard. He expressed his concern about seeing people walking through the park and that he would rather see the prairie grass. He feels that there is already enough traffic "cutting through" his yard to get to the main street and would not like to see it increase. He is supportive of connecting the two short loops. Ben Shaw, 4050 147th Lane, expressed his gratitude for all of the work that led up to the proposed Master Plan. Mr. Shaw inquired as to how the City communicates with folks on issues like this and what will the process look like to move this forward, acknowledging that at this point it is just a plan. He acknowledged the importance of the Kelsey Round Lake Park as one of Andover's regional parks. Mayor Trude summarized that the first step is to approve the Master Plan and then to give it to staff to put expense estimates into the budget. Each budget session has a significant amount of give and take and during the course of the year there is a lot of discussion around the budget. She recalled that Andover has only constructed 2 trails in all of her years. It is important to the Council what constituents say about these matters and residents tell Councilmembers that it is important to the community to maintain our parks better. Every new home in Andover puts about $2,500 - $3,000 into park assets. Mr. Dickinson noted that the adoption of a Master Plan paves the way for grants and that nothing that is being discussed at the meeting tonight is in the 5 year Capital Improvement Plan. Again, the Master Plan allows the City to apply for outside funding from sources such as the Department of Natural Resources. Andover City Council Workshop Meeting Minutes —January 26, 2016 Page 7 Councilmember Holthus pointed out that if we have a Master Plan and if the City were to receive a Heritage Grant, for example, the grant would paid 75% of all of the expenses for the bituminous and boardwalk trails and would therefore cost the City only $256,250. 5 Councilmember Bukkila stated that at this point we are not doing any construction, but we are 6 trying to get pointed in a direction of how a plan for the park could look and what is approved 7 today may change. In the future, we may find a donor that may want to fund the benches and 8 maybe in 10 years we will look at playscapes. She reiterated that in order to apply for grants 9 there must be a Master Plan and in that sense, the Master Plan is an investment in the City's 10 future. It is possible that the Master Plan would be approved, but the building on the site might 11 morph into a different design 20 years in the future. 12 13 Councilmember Knight asked if a good approach might be to clarify what were the most 14 contentious areas. 15 16 Mayor Trade responded by indicating that there were concerns over the north southwest trail 17 because of the lack of trees or other natural boundaries in that area that would break up the space 18 between residential property and the trails. 19 20 Councilmember Holthus stated that she supported the idea of going around the assumed Native 21 American burial grounds, on the east side, that created a loop. 22 23 Mayor Trade talked about the open prairie area that residents have as their view and that folks 24 may not even have curtains up in the back windows of their homes as they are not expecting to 25 see people there. 26 27 Councilmember Knight expressed his thoughts about moving the trail to the east. Mr. Feulner 28 expressed concerns about how that might change wildlife habits in the park by splitting the 29 natural area. 30 31 Councilmember Goodrich thanked the Park & Recreation Commission for their work that led up 32 to bringing this Master Plan forward. He noted that there were a significant number of differing 33 opinions on the Master Plan and that everyone shows up in force around the topic of parks. He 34 feels that it is important to factor in the opinions of others that do not live nearby, as it is a 35 regional park and would serve more than those who live in the neighborhood, while giving those 36 who came to the meeting additional consideration because they attended. Councilmember 37 Goodrich also expressed his discomfort in locking down a plan at this point, understanding the 38 importance of having a plan to move forward and seek grants. He continued by stating that it 39 was also vital to keep property rights in mind as decisions are made. He supports the idea of 40 moving cattails away from the property and acknowledges the plan can be adjusted as we move 41 forward. He thanked everyone who participated in the process. 42 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Andover City Council Workshop Meeting Minutes — January 26, 2016 Page 8 Commissioner Lindahl reminded everyone that the Commissioners are volunteers and are not elected. He further stated that Kelsey Round Lake Park has had grant funding from the Department of Natural Resources before and that is something that granting agencies look at as part of their decision making process. Commissioner Butler reiterated that improvements on the proposed Master Plan are not currently part of the 5 year Capital Improvement Plan. When there is discussion about actually designing something, then there is another process whereby it would come back to the Park and Recreation Commission, and then the Council, and the neighbors are notified again, and public input gathered around the specific recommendation being proposed. The Master Plan is an asset to the City and this is one of the largest parks and he views it as an asset to the whole City. The plan should long term be one that allows for the enjoyment of the City's largest park. Mr. Butler stated that it is a great nature park and we want people to enjoy it. He appreciates the neighborhood voices, while it is important to keep in mind that the assets of the City are for the enjoyment of all. Mayor Trade expressed the thought that the next item on the agenda, applying for an MNDNR grant, is being considered prematurely. Councilmember Holthus asked the question, if a DNR grant is applied for does this exact Master Plan have to be used. Assistant Public Works Director Haas replied that the Master Plan has to be flexible because once the work on a trail begins additional information may be discovered, such as a tree species to protect. He continued by saying that the Wetland Conservation Act would also possibly come into play and there will be a process that the City needs to go through with the local Watershed District to get a permit. The goal of the Wetland Conservation Act is to avoid wetlands but there will be some cases where you cannot. There are a lot of cattails that would be on the trail route near the burial grounds. Councilmember Holthus followed up by asking if a trail could be moved to a different location after a request for funding was made and granted. Mr. Hass expressed his belief that the DNR would not likely be interested in funding the smaller loop for the park trail and would more likely be interested in the trail indicated in red because of its potential connection to a larger system. The DNR typically looks for larger projects. Mayor Trade confirmed that some of these decisions would need to be closer to final before the City would be ready to apply for grants. Jason Amberg from WSB & Associates confirmed that granting agencies tend to look at the maximization of loops (e.g. mileage), so larger trail loops are better when seeking funding. Commissioner Alisa Lewnau asked the residents about their experience with the public coming into the park at the west entrance. Mr. Kiefer responded that they do not want the public to go 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Andover City Council Workshop Meeting Minutes —January 26, 2016 Page 9 through their back yard, adding that the dogs run through their yard already. They also expressed their desire not to have another trail going through their backyard that would increase the foot traffic. He also noted that the yards are not fenced and his feeling is that there is currently an adequate trail system in the park. Deb Corey, 4530 145th Lane NW, expressed her concern related to the desire to create a trail system with loops and yet the proposal includes a new trail to the lake, which would be a dead end. Her preference would be to provide access around the Native American burial grounds because it creates a new loop for the trail system. Joy Orvis, Community Center Advisory Commission Member, is an avid runner in the community, said she appreciated the trails that the City has to offer. She stated that she would "side" with the residents saying that she would not personally feel comfortable running through people's back yards, even though she often runs through neighborhoods. She likened the area to the north entrance to Bunker Hills Park near the railroad track with all of the prairie grass and that it was a less desirable place to run because of the openness of the area. She concluded by stating it would be a nice area to walk, but that as a runner she is going to find an entrance and an exit and would not be looking for a circle to run inside the park. Mr. Haas expressed his thought that maybe the group was "losing scale" as they looked at the proposed trail map. He stated that the nearest point to a property line is 100 -200 feet from a trail. He acknowledged that he might be more comfortable with that distance because he lives on a smaller lot and these lots are 2 '/2 acre lots. It is the City's park system and the Plan is trying to do what is best for the City and its residents overall. Commissioner Marinella stated that she agreed with Mr. Haas about the larger lots where the trails are planned so that homes may even be 500 feet from where the trails are planned to be located. She stated that this is public land and that she feels it is important that we use our parks well and position the City to get grant money. She also spoke to the play equipment and clarified that it will be something like a log and big bolder. She believes these are good choices to keep the interest of energetic children while adults read interpretive signage along the trail. She also supported the idea of picnic tables along the way for parents who bring their kids to the park so that they can stop along with way. Commissioner Miskowiec referred to a comment made that Kelsey Round Lake Park is more of a nature area park. He reminded the group that this is a regional park and should be used as such, but respecting natural aspects of it and its uniqueness. There will be activity there and as the population grows in the City, there will be more. More people will put more pressure on the parks. Mayor Trade stated that she felt the timing is not right to adopt a plan and that Council members need to go look at the park if they have not had time to yet, especially now that they have seen 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Andover City Council Workshop Meeting Minutes —January 26, 2016 Page 10 the Plan and heard the residents' concerns. Applying for a grant would not be appropriate at this time with questions yet to be answered. She also stated that the City needs to match any grants awarded by the Department of Natural Resources. Mr. Haas suggested that some time could be taken to re -look at where the west trail might be located and not push for the grant in 2016. The trail could be staked out and then Councilmembers, Commissioners and residents could go out and see it in the spring. Councilmember Knight inquired about removing the "red section" of the trail in the northwest section. Councilmember Bukkila wondered if the elements could be broken down into segments and if trials are a priority and which trails are a priority. She thought it might be helpful to focus on what the goals are for the park. She asked if the focus should be on a new larger trail or to repair the existing trail. Mayor Trude suggested having another workshop meeting to focus on goals and priorities. She stated that in order to get a grant the Plan will need to include trails and that is why trails became a big focus of this meeting. She continued by saying that it would be important for the Council to talk about priorities because it is still a lot of money for the City, even with a match in grant funding. Councilmember Goodrich recommended that the focus be on finalizing the Plan with what the Council and Commission and residents want, rather than grant funding availability. Mr. Dickson asked about the scope and components stating that it would be good to identify which aspects need further consideration, wondering if it was just the trails that were of concern. Mayor Trude stated that the Park and Recreation Commission has had one year to consider the Plan and felt that the Council members needed more time than just one meeting to consider the overall Plan. Councilmember Bukkila indicated that she could agree on the benches. Councilmember Holthus asked if there is a deadline for grants from the Department of Natural Resources so the City would miss out on something if it did not act on the Master Plan. Mr. Haas stated that the grants are applied for annually. Mr. Berkowitz followed up by stating that the Department of Natural Resources grants can take 2 — 4 years to get awarded, as they are rarely awarded in the first year that you apply. Mayor Trude stated that she felt that it is important that everyone likes the Plan before the Council moves forward and to remember that a grant requires a match from the City. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Andover City Council Workshop Meeting Minutes — January 26, 2016 Page 11 Mr. Dickinson encouraged everyone to go view the park and said that the Plan could be brought back, after further review of the trails, in two months to a Council workshop meeting. Mayor Trude indicated that the Council could review the priorities for the Park at that meeting and that the financial aspects would come out in the budgeting sessions. It is hard to budget not knowing when a grant might be awarded. Mr. Haas stated that it would be more like 4 months before the stakes could be placed and people would be able to get out and see where the trails are actually proposed to be placed. Mayor Trude responded to an inquiry from a resident regarding cattails, stating that they are close to being considered an invasive species and that the State of Minnesota needs to do that. At this point they are letting people cut pathways through. The meeting recessed at 7:32 p.m. and reconvened at 7:44 p.m. B. Consider Applying for MNDNR Grants/Kelsey Round Lake Park/15 -11 This agenda item was tabled to a future Workshop meeting of the City Council. C. Discuss 2017 -2021 CIP for Parks and the Future of the City Park System The Park and Recreation Commission asked to hear from the City Council as to their thoughts on the 2017 -2021 CIP and the future of the City park system. Chairman Stenzel gave a quick overview of the plan for the coming year, requesting input before the CIP process begins. The Commission requested input on agenda items now so that the group could focus its work in the right direction. Looking forward to the CIP, there have been concerns raised about the overuse of fields and they have heard from some of the associations. The most expensive items being recommended will be repairs at two parks, one with renovations, and one with an irrigation system. There has also been a donation for scoreboards at Sunshine Park and they will need to be wired and put into place. In 2017 there is potentially a storage building donation, so that is budget neutral and Fox Meadows, if irrigated, could be used to offload pressure on the other fields. In 2018, 2019 and 2020 a campus city ice rink is on the list for now. Trail improvement will be pushed out. The goal is to get back to being budget neutral. Input was invited from Council members. Councilmember Bukkila stated that she felt that city campus hockey rinks should be removed from the list because of where the City is at in its timeline with other City campus issues and that 2018 is too soon. She followed up by asking for an overview or briefing on what has been happening with maintenance issues on the parks, for example, Rose Park. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Andover City Council Workshop Meeting Minutes —January 26, 2016 Page 12 Mr. Haas replied that Timber Trails Park is on the agenda for next week and that the Council would get a copy of the plan. He highlighted the upgrade to the field, adding irrigation, putting in new fencing, and reconditioning of the soccer field. At Fox Meadows Park, a plan is yet to be developed over the summer and fall. Mayor Trude reminded the Commission that the focus is usually on the next budget year. She stated that she had been thinking about the City's population and density. There has been a lot of focus on kids as a big part of this community and that is why people are continuing to build four - bedroom homes. If the City moves forward and redesigns the City campus, there are 9,000 people within a mile of City Hall and maybe the Council and Commission need to be thinking more strategically about parks, i.e. where people live and where are the parks located and with what equipment. It also needs to be taken into consideration where there is a lot of energy and a lot of people in the community wanting to work together and remembering that sometimes land drives decisions. Hanson Boulevard and Prairie Road are the City's next growth areas for younger families with 10 -12 year olds hanging around the City campus area. The City does not want to overspend where there are not too many people. Chairman Stenzel clarified that the Commission wanted to make sure that the Council did not have any particular agenda items in mind to focus on for the Park and Recreation Commission in 2016. Mayor Trude replied that the Council has only 5 members and that the Council appreciates input from the Commission, noting that the proposed campus Master Plan would give more open space options. Councilmember Holthus expressed her desire to consider regional parks that have a large amount of open space, for fields that the associations need. Councilmember Goodrich asked what the Commission was thinking in relationship to focusing on regional parks versus neighborhood parks, dependent upon how the City campus plans develop. Chairman Stenzel responded that there would be a focus on unfinished neighborhood parks, trails, as well as the regional parks, and that they would strive for balance and to be strategic. Councilmember Goodrich wondered if any tracking had been done on park facilities utilization. Chairman Stenzel stated that he believed some parks are not used because they are not finished. Mr. Miskowiec stated that the Commission wants to impact the largest number of people utilizing the least amount of money. Commissioner Lindahl commented on the irrigation for the ball field and the soccer field that had been upgraded this year at Timber Trails Park, noting that they are serving a large number of 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Andover City Council Workshop Meeting Minutes —January 26, 2016 Page 13 kids and that the field can also be used for football practice. Fox Meadows Park also has the potential for 2 fields. Mayor Trude indicated that kids now play on sports fields more nights a week and associations need availability for different age groups as well, creating more field usage. Chairman Stenzel stated that he does not believe there is a need for more fields, but rather fields that are playable, functional and universal. Sports associations are not necessarily asking for more fields, rather fields in better condition, so a request for irrigation will be a big part of the CIP this year. Councilmember Knight commented that today's parents go with their kids to parks rather than sending them down the street by themselves to play at the park. Mayor Trude stated that involvement by the community is important, as well as input into maintenance of the parks. She suggested that it might be helpful to go to other cities and see what other ideas the City could implement, noting that playground equipment is not built to last as long anymore and they would like to see some creative alternatives. She felt that there was more input on parks than anything else all year. In summary, she indicated that it is important to hear our residents well and to acknowledge their concerns. D. Update of the Overuse of Fields/Public Works Because of issues with overuse of fields and resulting damage that occurred at Prairie Knoll Park, staff felt that this was important to give an update to the City Council on what is being done to preserve the fields so they do not get overused. As of right now, the west and east fields at Prairie Knoll Park have been hit the hardest with overuse from playing too many games. Public Works has notified the lacrosse and football associations that the east field will be off line until further notice, but it is anticipated that this field should be ready for the fall football season. The west field is closed this upcoming summer since the field was regraded last fall. The field needs time to allow the seed to grow and for the root system to take hold. Public Works is anticipating the field will be ready for lacrosse in the spring of 2017. The lacrosse and soccer associations are currently working together on the scheduling of City fields since lacrosse has in the past scheduled games at both Prairie Knoll Park fields. It is planned that the lacrosse association will be adding 6 new teams, and it is a growing sport, so having space will be important. The Park and Recreation Commission is aware that a discussion needs to take place with the Andover Football Association on regulating the number of regular and playoff games. This will be discussed in July when the fall applications for use of the fields are due. In the past, Public Works has discussed the overuse of fields with John Hopko, an expert in grass turf /athletic field construction and rehabilitation. The primary concerns that Mr. Hopko has had with fields are compaction, drainage and over scheduling of fields. Mr. Hopko is also an advocate of designating fields and parks to one sport. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Andover City Council Workshop Meeting Minutes — January 26, 2016 Page 14 Chairman Stenzel reviewed the staff report with the Council. Chairman Stenzel stated that the goal is to get the fields being used back into condition, and the approach will be to dedicate fields for baseball, football and lacrosse. With the addition of Pine Hills North for soccer, and getting some of the other fields "up," the City should be able to finally achieve the goal of designated fields for individual sports. He noted that the number of kids involved in these sports and the number of games being played are still growing, however, there also needs to be care taken not to build too many fields because the population will tip the other direction over time. They are not hearing a big demand for more fields right now. Councilmember Holthus expressed concern about "donuts" being done by cars in gravel parking lots of the parks, along with vandalism. Chairman Stenzel stated that it is a matter of priorities, whether to focus on amenities or asphalt parking lots for the parks. Chairman Stenzel also said that the parking situation would be addressed at Prairie Knoll Park and they will be discussing cutting a trail on the north side of the sledding hill. Mayor Trude also noted that there is street parking available there. PRESENTATION /I5 -22 /CITY CAMPUS EXPANSION MASTER PLAN Mr. Berkowitz introduced Tim Mellwain with HCM. In October direction was given to staff and consultants to look at additional information on a traffic study on a potential roadway connection to 154th Avenue. The purpose of the agenda item is to present information to the Council and then gain feedback to enable movement into a final Master Plan. Mr. McIlwain presented a review of the overview given to the Council in late October of 2015. He reminded those in attendance that there were originally 3 options: A, B and C and that there was good discussion and comments given at that time. The 3 options were reviewed to set the stage for the meeting discussion, as well as a summary of the feedback from the October meeting on the 3 options proposed. One significant concern brought forward at that meeting was how potential changes in the City campus might impact school vehicle traffic, bussing and pedestrian safety, especially for the children. Based on those concerns, a traffic consultant was hired with the permission of the Council. It is important to understand how the potential plans could be less impactful to the school and what might be the best site access. Bryant Ficek from Spack Consulting presented information on the traffic study as it relates to the connection to 154th Avenue. Mr. Ficek stated that information was collected over two days, with averaging highs and lows. The following peak times were studied: morning commute, afternoon commute, and during the time that school is letting out. The peak time was the morning commute because of the combination of school traffic and those commuting to work. Computer Andover City Council Workshop Meeting Minutes —January 26, 2016 Page 15 1 models were created using the data. Hanson Boulevard and 154" Avenue achieved a "D" rating 2 in the morning. Afternoon and evening received a letter `B" rating and is more acceptable. 3 4 If a connection was made to 154th Avenue, their firm then projected volumes when additional 5 elements were considered such as: a resident using it as a cut - through, Public Works use, school 6 redirection, additional growth in the community and community center growth. The result was 7 an increase of 100 — 300 vehicles dependent upon the time of the day. The real issue is the 8 internal intersections within the school grounds. Based on the impact to the school, the 9 recommended solution for consideration includes a one -way street, northbound only. This 10 option addresses the potential traffic back -ups and pedestrian safety. This is really the only 11 acceptable option for making the connection to 154th Avenue. 12 13 Mr. Berkowitz said that a decision on this can be made in the future if the one way street is part 14 of the Master Plan and decide if it is feasible at a date to be determined. The Master Plan goes 15 30 years out. He said that they would pursue other options at the intersection to allow for more 16 direct access to the Community Center area without utilizing Tower Drive. 17 18 Councilmember Goodrich asked if this is an effort to avoid Nightingale Street. Mr. Berkowitz 19 responded that the purpose was to distribute some Public Works vehicles to Hanson Boulevard. 20 21 Mr. Berkowitz reiterated that if the one -way street is put into the Master Plan, then a decision 22 can be made on phasing in the Plan. 23 24 Councilmember Knight stated his concern about City trucks coming on to the street in the round - 25 a -bout in the southwest corner of the drawing. Mr. Berkowitz responded that there is an option 26 to send public works vehicles south on Hanson Boulevard, north or south on Nightingale Street 27 and then look at using off peak hours and going through a gate to Crosstown Boulevard, 28 providing multiple options. 29 30 Nate Ekhoff reviewed the new concept plan. "Option D" is a hybrid option based on input. This 31 option accommodates the one -way street, and as a result of that, a ball field was shifted to the 32 west into a tree stand, continuing the connection to Hanson Boulevard through a possible round - 33 a -bout, Public Works moves to the west side of the campus area, which opens up a performance 34 area and a large flexible green space, Tower Drive moves west, and there is room to expand the 35 Community Center with more room for parking. There is room for a potential ball field, 36 playground space, restrooms, a bandshell, concessions, and parking lot islands. This plan would 37 bring people out into the open space and connect people back to the Community Center. There 38 would be room for ice sheets outdoors in winter months. Gym expansion could be 39 accommodated, as well as expanded parking, a splash pad, large green space would be 40 maintained to the north as a buffer to residential property and could have picnic tables. 41 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Andover City Council Workshop Meeting Minutes —January 26, 2016 Page 16 Mr. Berkowitz commented that this plan has nice green space, and could accommodate the City's Family Fun Fest, soccer fields, and is centrally located within the City. Councilmember Knight asked about the Veteran's Memorial. Mr. Berkowitz replied that there is plenty of space to consider various options including gardens. Mayor Trude asked for clarification about Purple Park's location. Mr. Berkowitz stated that there is a lot of "drive" to protect Purple Park. He said that the pavement could be removed and trees could even be planted now and then there would be significant trees there in 15 years when the park moved. Mr. Ekhoff presented Option E, pointing out that the main difference between Option D and Option E is that it does not include moving Public Works. There would be no through road. This plan also opens up some flexible green space with multiple opportunities for uses. A splash pad is shown in the south part of the campus. The outdoor ice sheets move in this plan and would be close enough to the indoor sheets to share the Zamboni. Recycling would be in the footprint of Public Works. There would be a three - quarter traffic light to City Hall, eliminating a left out option from City hall because it's dangerous. This might be at City expense. With the improvements to Hanson Boulevard coming up in 2019, this may be more possible and would provide access for City Hall and the Community Center. It is too close to the intersection to really do "right -in and right- out." It is also worth noting that less people are actually visiting City Hall because more business is done online and it is really a destination location. Councilmember Holthus asked what the school district representative in attendance thought about the frontage road and one -way street option. Steve Anderson, representing the Anoka Hennepin School District said that there are concerns about cars backing up and children safely crossing traffic in some of the options. He said that the one -way option is preferred and may require adding another crossing guard. Dan Lind with HCM reviewed the costs for both options. Kraus Anderson was consulted on Public Works costs and they are feeling that the estimates are accurate at a high level, with a contingency built in to them. Construction costs for the plan that keeps Public Works in the same relative location (Option E) would total $12,007,850 at today's costs and then you would need to add 5% each year for inflation. This total does not include soft costs such as furniture, equipment, testing. Those would be estimated to be at 20 %. There would also be permit costs. In addition it would cost an extra $800,000 so that the current campus can stay open and there is also the inconvenience of working within a space when you are doing construction. Other costs were detailed including paving parking lots, fencing, lighting and demolition. Andover City Council Workshop Meeting Minutes —January 26, 2016 Page 17 1 Mr. Berkowitz asked how much it would cost to build the Community Center again. Mr. 2 Dickinson replied that it would cost about $40,000,000 in today's dollars and it cost $18,500,000 3 when built 10 years ago. 4 5 Mayor Trude commented about the value of remodeled buildings not being as valuable as new 6 construction with energy savings, newer materials and technology being built into the 7 construction. She asked if the "life" of the building played into the value of the buildings. The 8 consultant responded that it was not figured into the value. 9 10 Mayor Trude stated that the City does not depreciate its assets from a financial perspective, but 11 they do depreciate. 12 13 Mr. Dickinson commented that the Master Plan is a long -term plan and to keep that in mind and 14 to consider how the plan could be phased in. The Master Plan is about making sure that there is 15 space available on the site so that future improvements are put in the right locations. 16 17 Construction costs for the plan that would move Public Works to a new location (Option D) were 18 presented. The final cost would be $14,500,000 and it would include a new cold storage 19 building, as well as new office space, which would have a higher value with more longevity. So 20 the difference between the two options is $2,500,000. 21 22 Mayor Trude commented that there would be more square footage with the new buildings and 23 that the energy costs would be less. Longevity is also something to be considered as a value. 24 25 Councilmember Knight asked if the bid included earthwork. Mr. Ekhoff stated it was included. 26 27 Mr. Dickinson pointed out that with new construction the City could go out longer with debt 28 issuance as opposed to remodeling. Brand new construction qualifies for terms of 25 — 30 years. 29 30 Mr. Berkowitz stated that moving Public Works could be phased in, with vehicle maintenance 31 being the first area to be addressed, and cold storage replacement next. 32 33 Mayor Trude commented that the Master Plan allows the City to deal with areas as they come to 34 the forefront. 35 36 Councilmember Knight asked about the multipurpose recreation area. Mr. Berkowitz indicated 37 that it could include an ice rink or soccer field. 38 39 Councilmember Goodrich asked for clarification on costs beyond the Public Works option. Mr. 40 Berkowitz said that had not been requested at this time. 41 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Andover City Council Workshop Meeting Minutes — January 26, 2016 Page 18 Mr. Dickinson stated that the focus of the work was to get a cost differential on remodeling versus new for Public Works and how does that relate to a Master Plan for the City campus. The desire is to look at what plan is favored. Mr. Berkowitz reiterated that the decision is essentially between Options D and E. Councilmember Bukkila asked if anyone had considered what the occupational benefits might be of staying in the same location or relocating, such as tools being located where they should be. Mr. Lind replied that sometimes they document unacceptable safety conditions or consider costs for deferred maintenance items in a facility. The City could look at what is budgeted for the next five years for maintenance of the building as a benefit that could be applied to new construction. That has not yet been considered but could be looked at further. John Wallace, Vehicle Maintenance Supervisor for the City stated that he feels that it would be acceptable to work in separate buildings, but being close by creates efficiency. Councilmember Bukkila asked if they are currently co- located and would moving to a new co- location be a factor in efficiency. She also asked for clarification as to what currently inhibits work productivity that could be improved in a new facility. Mr. Wallace replied that access and the size of the doors are what "hurts" Public Works right now with only 6 inches of clearance on each side for plows. Staff can spend 20 minutes simply moving vehicles around. Mr. Berkowitz followed up by stating that the way a new building is laid out can be a big savings as it relates to staff time and moving multiple vehicles around. Mr. Wallace stated that the ladder truck had to be worked on outside in the cold because it had to be lifted up and therefore could not be done inside due to height limitations. Mr. Berkowitz stated that the ceiling is not high enough and mechanics have to work basically crouched under a firetruck. The space is cluttered in the building and there is hazard potential. Mr. Wallace explained that the biggest challenge is working on the vehicles and positioning them around lighting and heating and lifting them up for access to repair and maintain them. Mayor Trude asked if Councilmember Bukkila would like a list of public safety needs. Councilmember Bukkila responded by saying that she is looking for justifications to make up for work productivity and safety. She said that she wants to start thinking about how to begin to talk to the public about these issues. Stating it is important to know how many staff it takes to move a vehicle to a position that is safe. Andover City Council Workshop Meeting Minutes —January 26, 2016 Page 19 1 Mr. Berkowitz indicated that there are also costs when a door gets hit and that does happen due 2 to the size constraints. 3 4 Mayor Trude wondered what kind of savings might be realized with energy bills going down, 5 noting that the City's energy costs are pretty steep and that there are currently 4 different systems 6 connected together. 7 8 Mr. Dickinson recognized that there were stakeholders in attendance and there were 2 new 9 concepts presented and that it would be good to get feedback and any concerns to give back to 10 the designers and if any clarification was needed to understand the costs of what was presented. 11 12 Councilmember Knight asked the consultants their opinion on which option is more efficient. 13 Mr. Mellwain responded by saying that the biggest difference between Option D & E is taking 14 down the existing Public Works building to expand the green space, which includes moving 15 Tower Drive. In addition, the safety of the Public Works environment and energy efficiency is 16 important. The question is: is $2,500,000 worth creating a central core to the City campus? The 17 Master Plan also allows for the expansion of the Community Center over the long -term. There is 18 a benefit to the community and it allows for expansion long term. He asked if it was important 19 that people are able to go from Hanson Boulevard to Nightingale Street on a parkway setting. As 20 consultants they can provide information to help build the case. Typically, Public Works 21 facilities were built in the 1960s and 1970s and the staff do what they can and make things work, 22 but vehicles are getting bigger and more expensive and need to be inside to protect those assets. 23 Welding work also requires proper ventilation for safety. 24 25 Tony Howard, a member of the Andover Community Center Advisory Commission addressed 26 the group and stated that he felt the proposed roads were safer for pedestrians. He likes Tower 27 Drive moving over, the synergy with the Community Center, the big open space, and the fact 28 that the plan does not hinder expansion of the Community Center long term. He said that he 29 hates to piecemeal resources for Public Works and that time versus money is a big factor. He 30 likes the road that goes all of the way from Nightingale Street to Hanson Boulevard but is unsure 31 about the round -a -bout. In summary he felt that Option D had a lot of positives. He supported 32 the future road to the middle school and the only change he recommended was that the splash 33 pad be closer to the YMCA so that it would be closer to the locker rooms. He would like to 34 maintain the right -in and right -out to City Hall so people would not have to drive all the way 35 around to go to City Hall and he would prefer the left -in at the Community Center. In summary 36 he said that there would be expense to move things around, but long -term it fits the City's 37 opportunity for growth. 38 39 Mr. Berkowitz wondered if the City would be better off with the rinks side by side for efficiency, 40 also referred to as the "multipurpose facility" on the plans. 41 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Andover City Council Workshop Meeting Minutes — danuary 26, 2016 Page 20 Mr. Tony Peterson, Hockey Association representative on the Andover Community Center Advisory Commission said that this is literally how it will be used, programmatically. If a rink is not being used, another program will be created to generate income and it can be used for so many different things. He said that he likes the rink positioning, giving synergy to the two rinks. Councilmember Bukkila asked about Purple Park. Mr. Peterson suggested planting some big trees. He said that he feels sorry for the guys in Public Works and that he has toured the buildings, and noted the millions of dollars spent on City vehicles and understands the need to protect those assets. Joy Orvis, member of the Andover Community Center Advisory Group, stated that she likes where the playground is and recommends that the splash pad be closer to the YMCA. She feels that the green space would be "amazing" and would work well for the Family Fun Fest. She also is in support of biking and walking connections. Shane Stenzel spoke from a Park and Recreation Commission perspective stating that he appreciates the green space, but recognizes that Family Fun Fest is only one weekend out of the year. He would like to look at more programming for the green space throughout the year. Steve Anderson, from the Anoka Hennepin School District said that they are excited to see the plan that the City is putting together. It was good to see the difference between new versus remodel, where more is spent up front, but more efficiency is gained and there are less liability issues. He also felt that it was good to move the field as it helps to enhance what the school is doing on their side of the property. Tony Peterson, of the Andover Youth Hockey Association spoke to the addition of the outdoor rinks and suggested positioning the rinks to allow a Zamboni to drive out there and condition them so they could be enjoyed after school and all night long. Gary Wrobel and Angie Sedesky spoke on behalf of the Andover Family Fun Fest. Mr. Wrobel stated that he really liked Option D and the room for expansion that it provides on the City campus. He wondered if there were plans for a band shell in the big open space in the center. He acknowledged that it is a big area to keep mowing all summer. Ms. Sedesky stated that it would be advantageous to have one area for the Family Fun Fest and still be within walking distance and Crosstown Boulevard would not have to be closed as much. She also supported a band shell so that make -shift staging would not need to be constructed. She supports Option D. Councilmember Goodrich said that he is "Mr. small government," and doesn't like to spend any more dollars than are needed. That being said, he feels that Public Works is one of the purposes of government, and that it pained him to think that staff is currently working in unsafe conditions and that time and money are being wasted. He likes the road going through and does not want to 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Andover City Council Workshop Meeting Minutes — danuary 26, 2016 Page 21 lock the City into anything that it will regret. In summary he stated that he likes Option D, as long as the City does not bite off more than it can financially manage as it goes along. Councilmember Holthus commented that the cost difference between repairing existing facilities and new construction is not that significant, relatively, and if the City could get better financing building new, it might make the project more doable. Her preference is for Option D. Councilmember Knight stated that solar panels should be considered because there would be a lot of roof space. Councilmember Bukkila said she is leaning towards Option D and that it is more of a question of how to make it work, how it is paid for, what are the justifications and how does it affect the budget over 25 years. She said that she is "on board" to explore it. Mayor Trude expressed a preference for Option D and reiterated her concerned about Public Works and how important safety is to her. She continued by stating that she believes that the City staff deserves a better facility for more efficient operations. Residents have said in the past that they do not want us to do the cheapest solution, but rather make a decision that would withstand the test of time and to do it right. She would like to see the primary campus access be separate from Public Works and she would like to see narrower roads as residents drive safer and slower. Energy and borrowing costs are low now and a lot of cities are doing these types of projects at this time. Mr. Berkowitz confirmed that the Council is in favor of Option D and they would like to move forward with the consultant to finalize the Master Plan and staff can provide to the Council some of the efficiencies and benefits of a new facility. This information could be provided in a memo outside of a Council meeting so it could be provided to constituents. The next step would be consideration in the Capital Improvement Plan. Mayor Trude indicated that she has had quite a few questions from residents asking when we are going to do something on the Community Center. This process is really to help determine what all of the "boxes" are. The YMCA has not really been saying that they are ready to expand yet. Mr. Dickinson said that the YMCA is looking at the facilities in their whole system now and are looking at their ROIs. It would be unusual for them to go back and add to a newer facility again so soon. They are interested in enhanced day care facilities in their building because it generates income and are interested in having additional programming space. They want to bring the money to the table and not borrow money for facilities expansion. They do not want to borrow again. Once there is a Master Plan, then the staff will begin to work on how it can be implemented financially and look at for the long -term. Andover City Council Workshop Meeting Minutes —January 26, 2016 Page 22 1 Mr. Berkowitz thanked the stakeholders and consultants for their participation acknowledging 2 that there was a lot of work done by a lot of people. 3 4 Mayor Trude said that there would be finalization done of the Master Plan and then it would be 5 formally brought back to the City Council for approval at a future Council meeting. 6 7 DECEMBER 2015 BUDGET PROGRESS REPORT 8 9 The 2015 General Fund budget contains total revenues of $9,876,575 and total expenditures of 10 $10,364,730. This includes a $26,000, 2014 carry forward budget item, so a decrease in the fund 11 balance is planned. 12 13 DECEMBER 2015 CITYINVESTMENTS REVIEW 14 15 The City of Andover 2015 General Fund Budget contains total revenues of $9, 876,575 and total 16 expenditures of $10,564,730 (including $26,000 of 2014 budget carry forward and a $200,000 17 Trail Fund transfer); a decrease in fund balance is planned. The December 2015 report is 18 unaudited. 19 20 OTHER BUSINESS 21 22 Mayor Trude discussed her thoughts around the "name the pond" contest. She said she had 23 spoken with Lyle Bradley's wife, and a few others, and wondered if the City might want to name 24 a canoe launch site to honor him. She had read a news article about him. When the EDA meets, 25 several names will be considered, including Mr. Bradley, as it relates to naming the pond. She 26 would like to advocate for naming something more fitting in his honor, as opposed to a man- 27 made pond. He lives in Andover on the Rum River and many long -time residents know him and 28 he is still active in the community. He is a Korean War fighter pilot, naturalist and former school 29 teacher at Anoka High School. Mayor Trude stated that she would bring material forward and 30 look for an opportunity in the future with a natural connection. 31 32 ADJOURNMENT 33 34 Motion by Goodrich, Seconded by Holthus, to adjourn. Motion carried unanimously. The 35 meeting adjourned at 9:52 p.m. 36 37 38 Respectfully submitted, 39 40 Marlene White, Recording Secretary 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 REGULAR ANDOVER CITY COUNCIL MEETING — FEBRUARY 16, 2016 MINUTES The Regular Bi- Monthly Meeting of the Andover City C Trude, February 16, 2016, 7:00 p.m., at the Andover C Andover, Minnesota. Councilmembers present: Mike Knight, Shei Councilmember absent: None Also present: City Administrate Director of Public Brian Others PLEDGE OFALLEGJANCE as called to order by Mayor Julie 1685 Crosstown Boulevard NW, Valerie Holthus and James Goodrich Kytonen Sheriff Stuart announced that Deputy Slavik from their Crime Scene Unit, received the Minnesota Sheriff's Association Deputy Sheriff of the Year for 2015 Award. He described the Department's work with charitable events including the February 27th Polar Plunge and May 21St Walk a Mile in Her Shoes that will partner with the Alexandra House. Sheriff Stuart stated they strive to make a positive impact and raise the bar and offered to answer questions. Mayor Trude stated the City is pleased with the advances made with crime investigation that results in arrests and expressed the City's appreciation of their efforts including working on a broader level that benefits Andover. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — February 16, 2016 Page 2 Commander Halweg reviewed the bid process that occurs each fall and the resulting selection of deputies to serve Andover, which fills quickly because officers like working in the community. Commander Halweg introduced the deputies designated to serve the City of Andover in 2016 and described the professional background of each. Mayor Trude stated she was pleased that Andover has dedicated officers and appreciates the safety they provide. She noted that in the most recent City survey, over 95% of residents indicated they feel safe walking on our streets at night. She noted that residents have been trying to work with the Sheriffs Department and the utilization of social media adds to that effort. Councilmember Knight complimented the Department on its initiatives to address human trafficking. Sheriff Stuart agreed this is a prevalent issue in Anoka County and described their efforts including specialized training, forums, presentations to school districts, training for hotels, and stated they will meet with any groups. Sheriff Stuart stated they are committed to address this serious issue during their watch. Councilmember Bukkila stated she has not received complaints about the Sherriffs Department, knows residents like to see patrols in their neighborhood, and that Facebook is being utilized. She urged the deputies to keep up the good work. Councilmember Holthus thanked the deputies for their work with Andover's kids and in the schools, specifically noting the Explorer Program. She commented on the upcoming bowling event in support of the Special Olympics. Councilmember Goodrich noted there are two police officers represented on the Council. He stated he knows there are challenges and that there has been good service here in Andover. Councilmember Goodrich encouraged the deputies to keep up the good work. RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Consent Item 6A was added to include the plans and specifications for the well construction at Timber Trails Park. Supplemental information was provided for Consent Item 4 — Approve Easement Agreements /15- 44/143277 th Avenue NW /WM Extension and Agenda Item 20 — Call for the Issuance & Sale of Bonds/Resolution Levying & Tax for the Payment of General Obligation Equipment Certificate, Series 2016A. Motion by Holthus, Seconded by Bukkila, to approve the Agenda as amended above. Motion carried 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — February 16, 2016 Page 3 unanimously. APPROVAL OFMINUTES January 19, 2016, Regular Meeting: Correct as written. January 19, 2016, Special Meeting: Correct as written. January 21, 2016, Special Meeting: Correct as written. Motion by Bukkila, Seconded by Knight, to approve the minutes as presented above. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Consider Extension of Amended Conditional Use Permit Time Extension — Bulk Storage of Liquid Fuels at 14327 7th Avenue NW — CenterPoint Energy Item 4 Approve Easement Agreements /15- 44/14327 7th Avenue NW/WM Extension Item 5 Accept Petition/Accept Feasibility Report/Waive Public Hearing/Order Assessment Roll /16- 22/2062/2064 -140th Lane NW /WM (See Resolution R014- 16) Item 6 Approve Plans & Specs /Order Quotes /16 -12 /Timber Trails Park Reconstruction (See Resolution R015 -16) Item 6a Approve Plans & Specs /Order Advertisement for Bids /16 -12 /Timber Trail Park Well Construction (See Resolution R021 -16) Item 7 Approve No Parking Resolution/15- 38/167th Avenue NW from Hanson Boulevard NW to Country Oaks North West Plat Line (See Resolution R061- 16) Item 8 Approve Revised Park Advertising Policy Item 9 Approve Plans & Specs /Order Advertisement for Bids /16 -2, 2016 Street Reconstruction & 16 -11, 173rd Lane NW Reconstruction (See Resolution R017- 16) Item 10 Accept Contribution/North Metro Soccer Association/Andover Community Center (See Resolution R018 -16) Item 11 Approve Used Vehicle Sales Business Licenses /3138 -162nd Lane NW Item 12 Approve Commission Appointments Item 13 Accept Resignation/Retirement of Kevin Starr, Parks Maintenance Supervisor Item 14 Approve Application for Exempt Permit/Rum River Chapter of MN Deer Hunters Association Item 15 Approve Fire Department Relief Association By -Law Changes Motion by Knight, Seconded by Goodrich, approval of the Consent Agenda as read. Motion carried unanimously. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —February 16, 2016 Page 4 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT Commander Halweg presented the January 2016 Anoka County Sheriffs Department Monthly Report to the City Council. He reminded Councilmembers and residents about the Polar Plunge taking place on February 27th at 1 p.m. Sergeant Bluml thanked the Council for joining the Department in the bowling event and described the activities that will occur. She stated they also look forward to the Polar Plunge that benefits Special Olympics and explained how those interested can donate. She invited the Council and residents to attend, even as participants. NPDES (NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM) PRESENTATION & PUBLIC MEETING /16 -1 Mr. Berkowitz stated the City of Andover is required to comply with the latest NPDES regulations set forth by the Minnesota Pollution Control Agency (MPCA). One requirement as part of this process is to hold a public meeting to receive feedback on the Program. Mr. Kytonen explained that to satisfy the MPCA mandates, the City has to fulfill the objectives under several Best Management Practices (BMP's), which are part of a larger Storm Water Pollution Prevention Program (SWPPP). Mr. Kraabel provided a brief PowerPoint presentation describing the components of the storm sewer system and maintenance involved to keep it operating effectively. He indicated that the City has 36 square miles to maintain and a crew of three to work on these issues. Councilmember Knight inquired as to what ultimately happens to the contaminants. Mr. Kraabel stated the City is doing a study of ponds with contaminants that need to be addressed. Mr. Berkowitz added that drainage ponds are designed to treat the water so residents should not let their dogs swim in those ponds as they contain sediment. That pond sediment needs to be tested and then determine how to properly dispose of it. The cost to dispose of the sediment will also need to be determined. Mayor Trude said that residents at times have asked why they have to pay storm water fees. Mr. Berkowitz stated residents pay $32.00 per year for this service and it benefits all. Councilmember Holthus stated some residents who live in northern Andover have 6 to 10 acres of land, some designated as DNR wetlands. Those residents wonder why they need to pay the storm water fee when that water run off is held on their land. Mr. Berkowitz responded that 99% of the time when someone calls, staff can pull up an aerial map with contours and show how that water overflows to other property and ultimately to the Rum River. He explained the water drainage system is extremely large and the City is mandated to maintain it. In addition part of the fee goes to street sweeping because it keeps leaves and sediment from getting into the catch 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Regular Andover City Council Meeting Minutes — February 16, 2016 Page 5 basin. He confirmed that by end of April of each year, the City's roads are swept and typically all streets are swept twice a year. Mr. Dickinson stated that staff can print copies of maps for residents, if requested. Mayor Trude asked if anyone in the audience wanted to make a public comment. No comments were offered. Mayor Trude encouraged anyone with comments and watching the meeting on television to send an email to City Hall or call staff who will be sure to respond. She stated it is also appreciated when residents report damaged culverts. Mayor Trude stated there will be an upcoming newsletter article with ideas about how residents can conserve water. PRESENTATION & APPROVE PREFERRED CITY CAMPUS EXPANSION MASTER PLAN /15 -22 Mr. Dickinson referenced the meeting packet materials related to the preferred City Campus Master Plan option that, once approved, can be included in the Capital Improvement Plan and cost estimates obtained. Mr. Berkowitz commented that the planning process over the last nine months resulted in a Preferred City Campus Expansion Master Plan. He described the storage shortage at the Public Works facility that expanded the scope of the process to include the entire campus. Bids were advertised and HCM Architects and Loucks & Associates were selected to put together the Master Plan. Tim Mellwain, HCM Architects, described past presentations and revisions to the Master Plan. He provided a PowerPoint presentation relating to the process taken to get to the Preferred Master Plan including review of the existing site and creation of concept plans, impact and costs for renovating or relocating the Public Works campus, deficiencies in the existing Public Works facility, and anticipated energy savings. Mr. McIlwain stated the seven stakeholder groups determined goals and objectives as follows: future facility expansion; creating a large public gathering space; improved vehicular circulation and connections to major roadways; pedestrian and bike connections to parks and schools; improved safety for pedestrians and vehicles; creating buffers, landscaping, and picnic areas between Public Works and the rest of the City Campus and neighborhoods; and, providing shared parking adjacent to need. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — February 16, 2016 Page 6 Nate Ekhoff, Loucks & Associates, stated Concepts A through E were developed. The first three were reviewed with all stakeholders and then a traffic study was conducted to address concerns that were raised. That traffic study led to the development of Concepts D and E. He explained that multiple options were studied, reviewed with the school, and in the end it was determined that the option with the most minimal impact would be having a one -way intersection heading north from the Community Center, at the 154`h Avenue intersection, and connecting with the school district property. Mayor Trude indicated she does not want to cause alarm in the community over a change in the road because there have been no conclusions, only a traffic study of the possible options. Mr. Berkowitz said the one -way street option worked for the school district, so it can be included in the Master Plan. He noted that as the process moves forward, some things may stay in the Master Plan and some may not. Mr. Ekhoff presented Option D, the Preferred Expansion Master Plan, noting the major factors are: Public Works shifts, allowing the Community Center to expand to the west; the Community Center parking shifts to the west; Tower Drive shifts to the west to give more space to the Community Center; the outdoor recreational hard surface would be north of the Community Center and provide ice in the winter and other activities in the summer; expanded parking on the east side of the Community Center along Hanson Boulevard; and, potential one -way at the 154`h Avenue intersection that results in shifting the school district ballfield to the west. He noted the City Hall and soccer field remain essentially the same with some modifications to the parking lot. The Water Treatment Plant has areas of future expansion and the large playground area in the center will have easy pedestrian access and a potential bandshell /restroom structure. Another area is identified for flexible open space with picnic tables, creating a buffer to the residential area. He noted a change in Concept D to relocate the splash pad closer to the day care at the YMCA Dan Lind, HCM Architects, presented costs for renovation and addition to the existing Public Works facility at $12,007,860 in 2016 dollars. A new relocated Public Works facility will have a high level overall cost of $14,520,000 in 2016 dollars, a difference in cost of $2,512,140. Mayor Trude noted the existing wood framed pole barn Public Works facility was built in the late 1970s -early 1980s, has undergone several additions, and the HVAC systems do not work well. Mr. Lind addressed vehicle maintenance deficiencies relating to air handling, narrow mechanics bay and low roof that prevents large trucks from being maintained. He presented energy savings that could be realized with a new Public Works facility in the range of 30 -40% annually as compared to the existing facility with inefficient mechanical systems. Mr. Lind stated in looking at all of this information, staff recommends moving forward with the Preferred Expansion Master Plan. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — February 16, 2016 Page 7 Mayor Trude expressed her appreciation for the efforts of staff and stakeholders who have worked through this process. She stated she thinks community concerns relate to the one -way road option, noting the Council has already heard from people involved in the Andover Family Fun Fest. She stated it will improve safety to expand Tower Drive, which is important, and additional issues will be sorted out. Mayor Trude stated planning needs to start now even though the project may not move forward for a while. Councilmember Holthus stated she likes how stands of trees will be maintained and open spaces will have a multi purpose. She asked about the timeline of this project. Mr. Dickinson stated the City will not have possession of the property to the west until the end of 2018 so the earliest the City could do a project in that area would be 2019. If adjacent to the Community Center, there is potential to start something earlier; however, that does not fit within the City's financial performa. Mr. Dickinson stated now that the City has cost estimates, staff would say the first priority is the Public Works facility and creating access points. Councilmember Holthus asked if anything is contingent upon receipt of grants, State, or federal funding. Mr. Dickinson stated not at this point in time. Councilmember Knight asked about the location for recycling within the Public Works facility. Mr. Berkowitz stated it will be a space similar in size to the current recycle center. Councilmember Bukkila reviewed this process was started based on the City's budget, YMCA partnership, discussions about expansion of the Community Center, and real concerns identified with the Public Works facility. She stated the Council does not want taxes to fluctuate so it tries to plan costs on an even keel. At this point, the Council hasn't made any decisions but recognizes the Public Works facility needs to be updated as it is outdated, an unsafe work environment, and productivity could be improved. She stated this Master Plan will provide a guide to a full build out for current and future Councils to consider. Councilmember Knight stated Andover will see a continuous increase in population, probably 40,000 at some point, so the Council needs to consider how to meet those needs. Councilmember Holthus asked whether Anoka County has evaluated the Nightingale Street/Crosstown Boulevard roundabout plans. Mr. Berkowitz stated the City did submit that concept to Anoka County for transportation grant funding but it did not yet receive funding. Mayor Trude commented on the importance of assuring safety with Public Works trucks and pedestrians in the City Campus and Community Center. She stated improving the Crosstown Boulevard access is also important to assure. Mayor Trude asked staff to note these concerns and stated there will also be concern with tree loss and this plan will help with tree preservation. Dave Privette, 2119 150th Lane NW, stated he lives in Woodland Estates and this Master Plan was only recently brought to his attention through the Woodland Estates Facebook page. Mayor Regular Andover City Council Meeting Minutes —February 16, 2016 Page 8 1 Trade stated the Anoka Union has been covering this item but it has not yet been included in the 2 City's newsletter as it is still in process and there are no zoning changes. 3 4 Mr. Privette stated for most of the improvements, the Council does a great job; however, he has 5 concerns with Option D as everything is shifting closer to the west, meaning closer to them. 6 Residents have already expressed concern about the speed of traffic on the road across from 7 Veterans Memorial Boulevard and they believe an extension will result in rolling stops, even 8 higher speeds, and additional traffic. 9 10 Mr. Privette stated they understand the need to assure the Public Works facility is safe but 11 residents on the southern side of Woodland Estates purchased residential properties and now 12 because of this proposal, there will be more concrete on the east side of Nightingale Street and on 13 the school side. He felt there was enough area on the City Campus to keep the Public Works 14 facility, even if reconstructed, located close the existing concrete and to leave the green spaces as 15 they are. He pointed out Nightingale Street does not have a tree line and with the community 16 gardens, there is not much of a buffer for their neighborhood. 17 18 Mayor Trade stated she understands the concern about the concrete and views and mentioned 19 that a new Public Works building would not have the same appearance as what exists. In 20 addition, the City could consider planting trees and bushes along the property line. Mr. Privette 21 stated that would give them less of an argument. 22 23 Mayor Trade noted this would create a new gateway to the City Campus so the Council wants to 24 assure it will be safer and an attractive parkway concept with plantings. She stated she thinks 25 Mr. Privette's concerns can be addressed moving forward. 26 27 Mr. Privette noted three of the five concepts have the buildings more centrally located. Mayor 28 Trade explained that if the buildings remain in the same location, the Community Center and that 29 parking lot cannot be expanded. She asked if he would prefer to have the green space surround 30 the Public Works facility. Mr. Privette suggested the Public Works facility and green space be 31 flip- flopped to keep that facility closer to the concrete area. 32 33 Mayor Trade stated the YMCA has indicated its summer day care is growing but they don't have 34 a safe play space without bussing them to another location. They have asked for more safe green 35 space near their location. She pointed out that the YMCA is used by families with children so it 36 is important to assure a safe environment. 37 38 Mr. Privette stated Woodland Estates is one of the most sought after developments in Andover 39 and has +500 households. The Council indicated they have also received comments of concern 40 from other Woodland Estates residents. Mr. Privette asked the Council to open communications 41 with these residents so all are aware what is being proposed. Mayor Trade explained that will be 42 the next step in the process, to open it to public comment and input. 43 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Regular Andover City Council Meeting Minutes — February 16, 2016 Page 9 Councilmember Bukkila stated there were several factors in considering relocating the Public Works facility. One was to keep it functional during the rebuild and the Council felt the first priority was City Campus functions. The Council also felt the buildings would provide a buffer for the Woodland Estates development from the bandshell and gathering space that would be created. Mr. Privette stated that could potentially be the best case scenario but he would prefer the view of a tree line to a building. Councilmember Bukkila stated she is like minded with that suggestion. Mr. Privette stated another option is to relocate the Public Works facility to another location. Mayor Trude explained the Council has been focused on keeping taxes down to core public purposes and the City would not have bought that extra land if not for this public use. She stated the architects have explained the City Campus does not need be spread across the entire site but can be located within five or six acres to allow the creation of green space and a gathering place for community events. Mayor Trude stated this site is about one -half a mile wide so the Council can consider the amount of space to set aside for screening. She stated the neighborhood to the north is located closer to Public Works than Woodland Estates would be located and she has never heard complaints from them as the City has been a good neighbor. Mayor Trude stated this is the preferred plan at this point and the Council will continue to take input. Councilmember Holthus stated the stakeholders and Council have been reviewing this for months, it won't happen for a long time, and she would support approving it tonight as the preferred plan. Councilmember Knight stated Andover is one of the youngest cities in the metro with a growing school district so there is a high demand for services such as the Community Center. There is also considerable demand for senior services so the Council has to consider a global demographic picture. Katie Wood, 15370 Uplander Street NW, stated she was excited when she first saw the plan as she has young girls but hopes the resident's concerns about increased commercial traffic into a neighborhood will be addressed. She stated traffic doesn't travel through the neighborhood to the north to get to Public Works. Mayor Trude explained the traffic route to Public Works will not be on city streets. Ms. Wood stated her children ride their bicycles and there are pedestrians on Nightingale Street that is one of her concerns. Mr. Berkowitz described the proposed distribution of Public Works vehicular traffic, noting it will avoid the point where currently a lot of school children are walking. Ms. Wood stated if the Public Works facility stays on site, and with the increased foot traffic to the YMCA, she thinks it will be difficult to avoid the conflict between large Public Works vehicles and children. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — February 16, 2016 Page 10 Mr. Berkowitz stated the volume will be different as the traffic will be distributed to several locations and no longer be concentrated. He agreed the sidewalks will help along with traffic calming, curvature, and narrowing the road width. Ms. Wood stated she hopes that is the case but her ultimate goal is to move the Public Works facility off site. Mayor Trude stated to move the Public Works facility off site, the City would have to sell this property for a different use and buy property at a new location. She stated that option was considered along with the transportation costs but the Council wants to keep taxes low in this community. Ms. Wood stated she lives two blocks northwest of City Hall and can hear the Andover FamilyFun Fest and even the High School band playing. She doubted noise can be eliminated. Councilmember Bukkila noted it would be even louder with no buildings or trees. She stated the Public Works facility will probably happen in the next three to five years along with street connections but the rest may be ten plus years out. Councilmember Bukkila stated once the City owns the property, landscaping can be considered but it needs to be assured the locations will not conflict with future building locations. Ms. Wood stated her biggest concern is with the Public Works facility moving closer to a neighborhood. Mr. Lind stated they did consider all of these issues and that the roads would be narrow tree -lined parkways with trail connections from the Community Center to the schools. He stated Tower Drive is the biggest constraint for a Community Center expansion with relocating the Public Works facility space is provided. He noted that as the design is refined, more details will be considered including a buffer by Nightingale Street. Mr. Lind stated they can look at higher and opaque fences and evergreen trees along with other solutions. Mayor Trude stated one of the recommendations was to segregate the Public Works traffic away from the Community Center. She noted that even if this is identified as the preferred plan, there will be future opportunities to address things like points of access and sidewalks. Councilmember Goodrich thanked Ms. Wood and Mr. Privette for their comments. He stated the plan details have been presented and explained that when the concepts were developed, neighborhood considerations were factored into the plans. He supported moving the Public Works facility to the west as it allowed the bandshell to be located away from the neighborhood. He stated he likes the Preferred Master Plan and hopes residents stay engaged. The Council discussed the high student population and foot traffic it generates. It was noted the group of stakeholders included representation from the school district. Motion by Holthus, Seconded by Bukkila, to accept the Preferred City Campus Expansion Master Plan as presented and direct staff to start planning with the Capital Improvement Plan. Motion carried unanimously. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — February 16, 2016 Page 11 Mayor Trade stated this is a plan in progress and there will be additional opportunities for public comment. She stated an article will be included in an upcoming City newsletter and encouraged residents to stay involved. DISCUSS SPONSORING /SUPPORTING THE "HEART SAFE COMMUNITY" PROGRAM Mayor Trade welcomed resident Blair Buccione and Coon Rapids Police Officer Bryan Platz. She referenced an article in today's newspaper about Officer Platz and the Heart Safe Program, noting he will be going to England next week to teach them how to be safe. Blair Buccione, 849 140th Lane NW, introduced himself and Officer Platz. The Council viewed • short video reenactment on the use of CPR and an Automated External Defibrillator (AED) on • man in sudden cardiac arrest (SCA) who survived the event. Mr. Buccione described how his mother, a medical professional, performed CPR on a man in SCA to save his life. Officer Platz stated he runs the Coon Rapids Heart Safe Program and would like Council to start a Heart Safe Program in Andover. He presented cardiac arrest statistics, noting 65% occur in the home with a 95% mortality rate nation wide. However, in Anoka County and Coon Rapids, that mortality rate is about 20% through life savings efforts like this. Officer Platz described how bystanders can immediately respond to raise survivability to 85 %. He then explained the steps for Andover to start a Heart Safe Program and criteria to become a Heart Safe Community. Officer Platz stated Andover residents have already expressed interest in this Program and asked when it will start. He noted there are 855 Heart Safe Communities in Minnesota and the effort starts with finding a resident to champion the Program, making a public announcement on the Program, verifying and registering existing AEDs, and setting a goal on the number of residents and staff that will be trained. Mr. Buccione stated this weekend, the father of his six -year old daughter's hockey teammate suffered a heart attack and while he survived, the impact rippled across the community. He stated that event crystallized this issue for him, noting Heart Safe has saved lives and they are asking for the Council's support through a proclamation and starting this Program in Andover. Councilmember Holthus asked who would handle the paperwork to get certified. Mr. Buccione stated it would be community volunteers. Officer Platz stated the application process, while confusing, is not an insurmountable task. Councilmember Holthus asked about volunteers. Officer Platz stated the City is not being asked for money or staffing but is asked to promote the Program and the Fire Department would be asked to add a question to their business inspection form relating to AEDs. In addition, a Heart Safe e -mail could be set up for anyone to notify if they have an AED. Mr. Dickinson stated the Council has a draft resolution to consider that does not commit dollars Regular Andover City Council Meeting Minutes — February 16, 2016 Page 12 but promotes the Program to residents. Mayor Trude stated staff has confirmed this would not be a staff run program but Andover does have mapping staff who could identify the location of AEDs. She stated she looked at Ramsey's website and thinks it would be simple to place the material on Andover's website. In addition, social media could be used as well as promoting it to Neighborhood Watch groups. Mayor Trude stated the high school has indicated an interest in training staff and she is comfortable that Heart Safe would be a volunteer run Program. Officer Platz stated in other locations, this Program is run by volunteers and not funded by cities. 10 11 Councilmember Bukkila thanked Officer Platz and Mr. Buccione for bringing this matter to the 12 Council's attention. She stated she has had this experience in her family and is happy it turned 13 out okay. Councilmember Bukkila stated she is fully on board with this Program and offered to 14 serve as an instructor. Officer Platz suggested the Council be the first group trained in Heart 15 Safe. 16 17 Motion by Bukkila, Seconded by Goodrich, to approve resolution no. R019 -16, support for the 18 Heart Safe Community Program within the City of Andover and urging its residents, businesses, 19 and community entities participating as well to achieve designation as a Heart Safe Community. 20 Motion carried unanimously. 21 22 Mayor Trude announced that Allina Heart Safe has lined up the donation of CPR mannequins 23 and volunteers to help with training if Andover becomes a Heart Safe Community. The units 24 would be purchased by the Mercy Unit Foundation Grant and donated to Andover. Officer Platz 25 stated they will also donate an AED trainer to Andover. 26 27 Mr. Buccione reviewed how volunteers will promote this Program throughout the City. 28 29 CALL FOR ISSUANCE & SALE OF BONDS/RESOL UTION LEVYING & TAX FOR THE 30 PAYMENT OF GENERAL OBLIGA TION EQ UIPMENT CERTIFICATE, SERIES 2016A 31 32 Mayor Trude stated the Council has spoken with staff about this item and asked if there had been 33 any changes. 34 35 Mr. Dickinson stated the new supplemental resolution addressed the private placement of the 36 bond sale as US Bank requested a provision for early redemption. He stated this placement will 37 save substantial issuance costs, and utilize bond counsel to assist with legal issues. It was noted 38 the bonds will provide for 2016 equipment purchases approved in the 2016 -2020 Capital 39 Improvement Plan and the 2016 Budget. 40 41 Motion by Bukkila, Seconded by Knight, to approve supplemental resolution no. R020 -16 42 providing for the issuance and sale of a $520,000 General Obligation Equipment Certificate, 43 Series 2016A and levying a tax for the payment thereof. Motion carried unanimously. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —February 16, 2016 Page 13 ICYN [�11l�a71L/ YM[/22U1JWIPA[eJ Motion by Bukkila, Seconded by Goodrich, to schedule a Workshop Meeting on March 22, 2016, at 6:00 p.m. Motion carried unanimously. SCHEDULE EDA MEETING Motion by Bukkila, Seconded by Knight, to schedule an EDA Meeting on Wednesday, March 2, 2016, at 6:00 p.m. Motion carried unanimously. ADMINISTRATOR'S REPORT (Finance Update) Mr. Dickinson provided an update on the staff's work with the year end finances to prepare for the annual audit. (Board Meeting Attendance) Mr. Dickinson reviewed the outside Board meetings he has attended as the City's liaison. (Election) Mr. Dickinson stated the election went well last week and thanked the election judges, City Clerk Michelle Hartner, and other staff who took care of the election and absentee voting. (Governor Dayton's Bonding Bill) Mr. Dickinson stated the Governor's bonding bill of $1.4 billion of projects includes $12 million for Andover's WDE landfill hazardous waste pit cleanup. (Kevin Starr's Retirement) Mr. Berkowitz displayed slides depicting the work history of Parks Maintenance Supervisor Kevin Starr who had been hired as a seasonal worker right out of high school and basically built the City's park systems. He publicly thanked Mr. Starr for his work and dedication to Andover and wished him well in his retirement. The Council added their thanks and discussed ways to recognize Mr. Starr's contribution. A plaque inscribed with his name and years of service was suggested. (Fire Department Report) Fire Chief Streich stated the Fire Department supports training for bystander CPR and proper use of AEDs as it is known to create a better outcome for the person in SCA. Fire Chief Streich reported on their activities and quick response to emergency calls, noting they started a duty crew this year. He also reviewed the training offered, change in daily operations, and on -going recruitment efforts for the Station #2 as the majority of fire fighters have in more than 20 years. He commented on the importance of succession planning as it takes more than two years for training and benefit of over hiring at this time. He stated the FEMA grant will pay for that training 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 Regular Andover City Council Meeting Minutes — February 16, 2016 Page 14 Fire Chief Streich stated the SCBA air tanks are 15 years old so they are going to a new system through the Capital Improvement Plan (CIP) that allows them to be on air longer and offers more life saving features. He stated with the new Records Management System, the Fire Department is not seeing any longer the challenges that law enforcement is seeing at this time. MAYOR/COUNCIL INPUT (Events Update) Mayor Trude noted the North Metro Mayors' meeting is tomorrow night and Senator Abeler will be formally sworn in next Monday. She reported on the successful Mites Winter Classic and huge fund raiser and silent auction held for a family suffering a medical crisis. Mayor Trude thanked all who provide winter events that keep the City's children active and safe. (Tree Trimming) Mayor Trude stated the Council received a letter relating to tree trimming and staff has been corresponding with residents as it occurs. (Fire Relief Association) Mayor Trude thanked Councilmember Bukkila for her work on the Fire Relief Association documents. ADJOURNMENT Motion by Holthus, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 10:27 p.m. Respectfully submitted, Carla Wirth, Recording Secretary 1 Regular Andover City Council Meeting Minutes —February 16, 2016 Page 15 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — FEBRUARY 16, 2016 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 SPECIAL PRESENTATION - INTRODUCTION OF ANOKA COUNTY SHERIFF DEPUTIES 1 RESIDENTFORUM ....................................................................................... ............................... 2 AGENDAAPPROVAL ................................................................................... ............................... 2 APPROVAL OF MINUTES ............................................................................ ............................... 3 CONSENTITEMS .......................................................................................... ............................... 3 Item2 Approve Payment of Claims .......................................................... ............................... 3 Item 3 Consider Extension of Amended Conditional Use Permit Time Extension — Bulk Storage of Liquid Fuels at 14327 7th Avenue NW — CenterPoint Energy .......................... 3 Item 4 Approve Easement Agreements /15- 44/14327 7th Avenue NW /WM Extension .......... 3 Item 5 Accept Petition/Accept Feasibility Report/Waive Public Hearing /Order Assessment Roll /16- 22/2062/2064 -140th Lane NW /WM ( R014- 16) ...................... ............................... 3 Item 6 Approve Plans & Specs /Order Quotes /16 -12 /Timber Trails Park Reconstruction (R015 -16) ............................................................................................. ............................... 3 Item 6a Approve Plans & Specs /Order Advertistment for Bids /16 -12 /Timber Trails Park Well Construction(R021 -16) ....................................................................... ............................... 3 Item 7 Approve No Parking Resolution/15- 38/167'h Avenue NW from Hanson Boulevard NW to Country Oaks North West Plat Line ( R016- 16) ....................... ............................... 3 Item 8 Approve Revised Park Advertising Policy .................................... ............................... 3 Item 9 Approve Plans & Specs /Order Advertisement for Bids /16 -2, 2016 Street Reconstruction & 16 -11, 173`d Lane NW Reconstruction (R017 -16) . ............................... 3 Item 10 Accept Contribution/North Metro Soccer Association/Andover Community Center (R018 -16) ............................................................................................. ............................... 3 Item 11 Approve Used Vehicle Sales Business Licenses /3138 -162nd Lane NW ..................... 3 Item 12 Approve Commission Appointments ............................................ ............................... 3 Item 13 Accept Resignation/Retirement of Kevin Starr, Parks Maintenance Supervisor ......... 3 Item 14 Approve Application for Exempt Permit/Rum River Chapter of MN Deer Hunters Association........................................................................................... ............................... 3 Item 15 Approve Fire Department Relief Association By -Law Changes ... ............................... 3 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 4 NPDES (NATIONAL POLLUTANT DISCHARGE ELIMINATION SYSTEM) PRESENTATION & PUBLIC MEETING/ 16- 1 ......................................... ............................... 4 PRESENTATION & APPROVE PREFERRED CITY CAMPUS EXPANSION MASTER PLAN/15-22 ................................................................................................ ............................... 5 DISCUSS SPONSORING /SUPPORTING THE "HEART SAFE COMMUNITY" PROGRAM ( 019- 16) ..................................................................................................... ............................... 11 CALL FOR THE ISSUANCE & SALE OF BONDS/RESOLUTION LEVYING & TAX FOR THE PAYMENT OF GENERAL OBLIGATION EQUIPMENT CERTIFICATE, SERIES Regular Andover City Council Meeting Minutes — February 16, 2016 Page 16 2016A(R020 -16) ...................................................................................... ............................... 12 SCHEDULE MARCH WORKSHOP ............................................................ ............................... 13 SCHEDULE MARCH EDA MEETING ...................................................... ............................... 13 ADMINISTRATOR'S REPORT ................................................................... ............................... 13 MAYOR/COUNCIL INPUT ......................................................................... ............................... 14 (Events Update) ......................................................................................... ............................... 14 (Tree Trimming) ........................................................................................ ............................... 14 (Fire Relief Association) ............................................................................ ............................... 14 ADJOURNMENT.......................................................................................... ............................... 14 161TJ DI 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 , (763) 755 -5100 FAX (763) 755 -8923 , WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Direct FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: March 2, 2016 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $51,431.86 on disbursement edit lists 41 - 2 from 02/17/16 to 02/19/16 have been issued and released. Claims totaling $45,600.55 on disbursement edit list #5 dated 03/02/16 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REQUESTED The Andover City Council is requested to approve total claims in the amount of $97,032.41. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Lee Brezinka Accounts Payable Computer Check Proof List by Vendor 1 c T V 0 � User: brendaf I D . Printed: 02/17/2016 - 11:08AM Batch: 00417.02.2016 Invoice No Description Amount Payment Date Acct Number Reference Vendor: BoninWil William Bonin Check Sequence: 1 ACH Enabled: False Election Judge Pay 131.81 02/17/2016 0101 - 41310 -60130 Check Total: 131.81 Vendor: BourqueA Angel Bourque Check Sequence: 2 ACH Enabled: False Election Judge Pay 150.00 02/17/2016 0101 - 41310 -60130 Check Total: 150.00 Vendor: CampbelS Sherry Campbell Check Sequence: 3 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 - 41310 -60130 Check Total: 134.13 Vendor: CaseyMic Michael S. Casey Check Sequence: 4 ACH Enabled: False Election Judge Pay 150.00 02/17/2016 0101 - 41310 -60130 Check Total: 150.00 Vendor: ClausenB Brenda Clausen Check Sequence: 5 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 - 41310 -60130 Check Total: 134.13 Vendor: CollettB Barbara Collette Check Sequence: 6 ACH Enabled: False Election Judge Pay 50.88 02/17/2016 0101 - 41310 -60130 Check Total: 50.88 Vendor: EvavoldL Linda Evavold Check Sequence: 7 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 - 41310 -60130 Check Total: 134.13 AP- Computer Check Proof List by Vendor (02/17/2016 - 11:08 AM) Page 1 IY Invoice No Description Amount Payment Date Acct Number Reference Vendor: FerrazzR Rene Ferruzzi Check Sequence: 8 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101- 41310 -60130 Check Total: 134.13 Vendor: GargFran Frances Gargano Check Sequence: 9 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 - 41310 -60130 Check Total: 134.13 Vendor: GrafStan Stan Graf Check Sequence: 10 ACH Enabled: False Election Judge Pay 138.75 02/17/2016 0101 - 41310 -60130 Check Total: 138.75 Vendor: GullettA Alyson Gullette Check Sequence: 11 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 -41310 -60130 Check Total: 134.13 Vendor: GulleArt Art Gullette Check Sequence: 12 ACH Enabled: False Election Judge Pay 18.50 02/17/2016 0101 - 41310 -60130 Check Total: 18.50 Vendor: HartncrL Lee Hartner Check Sequence: 13 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101- 41310 -60130 Check Total: 134.13 Vendor: HickeKar Karla Hickey Check Sequence: 14 ACH Enabled: False Election Judge Pay 111.00 02/17/2016 0101 - 41310 -60130 Check Total: 111.00 Vendor: HornGary Gary Horning Check Sequence: 15 ACH Enabled: False Election Judge Pay 137.75 02/17/2016 0101 - 41310 -60130 Check Total: 137.75 Vendor: JacobsPa Elizabeth Jacobs -Pass Check Sequence: 16 ACH Enabled: False Election Judge Pay 142.50 02/17/2016 0101 - 41310 -60130 Check Total: 142.50 AP- Computer Check Proof List by Vendor (02/17/2016 -11:08 AM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Vendor: JovanovB Bev Jovanovich Check Sequence: 17 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101- 41310 -60130 Check Total: 134.13 Vendor: KiefPhyl Phyllis Kieffer Check Sequence: 18 ACH Enabled: False Election Judge Pay 150.00 02/17/2016 0101 - 41310 -60130 Check Total: 150.00 Vendor: KlinsinJ Jan Klinsing Check Sequence: 19 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101- 41310 -60130 Check Total: 134.13 Vendor: LabineNo Noel Labine Check Sequence: 20 ACH Enabled: False Election Judge Pay 104.06 02/17/2016 0101 - 41310 -60130 Check Total: 104.06 Vendor: LarsonCy Cyril Larson Check Sequence: 21 ACH Enabled: False Election Judge Pay 138.75 02/17/2016 0101- 41310 -60130 Check Total: 138.75 Vendor: LehrDan Daniel Lehrer Check Sequence: 22 ACH Enabled: False Election Judge Pay 142.50 02/17/2016 0101 - 41310 -60130 Check Total: 142.50 Vendor: LlndmarR Richard Lindmark Jr Check Sequence: 23 ACH Enabled: False Election Judge Pay 137.75 02/17/2016 0101 - 41310 -60130 Check Total: 137.75 Vendor: MaltzenP Pat Maltzen Check Sequence: 24 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 - 41310 -60130 Check Total: 134.13 Vendor: MattsonR Rana Mattson Check Sequence: 25 ACH Enabled: False Election Judge Pay 138.75 02/17/2016 0101 - 41310 -60130 Check Total: 138.75 AP- Computer Check Proof List by Vendor (02/17/2016 - 11:08 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Vendor: MoelCaro Carol Moeller Check Sequence: 26 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 - 41310 -60130 Check Total: 134.13 Vendor: MuellerL Larry Mueller Check Sequence: 27 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 - 41310 -60130 Check Total: 134.13 Vendor: MurscheC Carol Murschel Check Sequence: 28 ACH Enabled: False Election Judge Pay 150.00 02/17/2016 0101- 41310 -60130 Check Total: 150.00 Vendor: NelsonLi Linda Nelson Check Sequence: 29 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 - 41310 -60130 Check Total: 134.13 Vendor: NicoLisa Lisa Nicoski Check Sequence: 30 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 - 41310 -60130 Check Total: 134.13 Vendor: ObedWill William Obedoza Check Sequence: 31 ACH Enabled: False Election Judge Pay 138.75 02/17/2016 0101 - 41310 -60130 Check Total: 138.75 Vendor: OlsonLin Linda Olson Check Sequence: 32 ACH Enabled: False Election Judge Pay 131.81 02/17/2016 0101 - 41310 -60130 Check Total: 131.81 Vendor: PeitsoJu Judith Peitso Check Sequence: 33 ACH Enabled: False Election Judge Pay 152.63 02/17/2016 0101 - 41310 -60130 Check Total: 152.63 Vendor: RamseyeD Diana Ramseyer Check Sequence: 34 ACH Enabled: False Election Judge Pay 111.00 02/17/2016 0101 - 41310 -60130 ` Check Total: 111.00 AP- Computer Check Proof List by Vendor (02/17/2016 - 11:08 AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference Vendor: RolfLarr Larry Rolf Check Sequence: 35 ACH Enabled: False Election Judge Pay 131.81 02/17/2016 0101- 41310 -60130 Check Total: 131.81 Vendor: RomoLuth Luther Romo Check Sequence: 36 ACH Enabled: False Election Judge Pay 142.50 02/17/2016 0101 - 41310 -60130 Check Total: 142.50 Vendor: RomoMari Marie Romo Check Sequence: 37 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 - 41310 -60130 Check Total: 134.13 Vendor: SchaLucy Lucy Sebalwig Check Sequence: 38 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 - 41310 -60130 Check Total: 134.13 Vendor: SheldonR Ross Sheldon Check Sequence: 39 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 - 41310 -60130 Check Total: 134.13 Vendor: StJohnMi Michael St. John Check Sequence: 40 ACH Enabled: False Election Judge Pay 142.50 02/17/2016 0101 - 41310 -60130 Check Total: 142.50 Vendor: StongJoh John Stong Check Sequence: 41 ACH Enabled: False Election Judge Pay 145.00 02/17/2016 0101 - 41310 -60130 Check Total: 145.00 Vendor: SunuaHei Loerane Sunna -Heine Check Sequence: 42 ACH Enabled: False 145.00 02/1712016 0101 -41310 -60130 Check Total: 145.00 Vendor: TibbenLe Leon Tibben Check Sequence: 43 ACH Enabled: False Election Judge Pay 150.00 02/17/2016 0101 - 41310 -60130 Check Total: 150.00 AP- Computer Check Proof List by Vendor (02/17/2016 - 11:08 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference Vendor: TumbomD Donna Turnbom Check Sequence: 44 ACH Enabled: False Election Judge Pay 142.50 02/17/2016 0101 - 41310 -60130 Check Total: 142.50 Vendor: UstimchL Liliya Ustimchuk Check Sequence: 45 ACH Enabled: False Election Judge Pay 138.75 02/17/2016 0101- 41310 -60130 Check Total: 138.75 Vendor: UstimchP Peter Ustimchuk Check Sequence: 46 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 - 41310 -60130 Check Total: 134.13 Vendor: VogelKri Kris Vogel Check Sequence: 47 ACH Enabled: False Election Judge Pay 131.81 02/17/2016 0101 - 41310 -60130 Check Total: 131.81 Vendor: WhitMary Mary White Check Sequence: 48 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 - 41310 -60130 Check Total: 134.13 Vendor: WilhclmC Cindy Wilhelm Check Sequence: 49 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101- 41310 -60130 Check Total: 134.13 Vendor: WolfJohn John Wolf Check Sequence: 50 ACH Enabled: False Election Judge Pay 145.00 02/17/2016 0101 - 41310 -60130 Check Total: 145.00 Vendor: YounGlor Gloria Young Check Sequence: 51 ACH Enabled: False Election Judge Pay 150.00 02/17/2016 0101 - 41310 -60130 Check Total: 150.00 Vendor: ZillhadJ Jo Zillhardt Check Sequence: 52 ACH Enabled: False Election Judge Pay 134.13 02/17/2016 0101 - 41310 -60130 Check Total: 134.13 AP- Computer Check Proof List by Vendor (02/17/2016 - 11:08 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Total for Check Run: 6,908.79 Total of Number of Checks: 52 Reference ru-- computer (-neckrroorList by Vendor (02/17/2016 - 11:08 AM) Page 7 Accounts Payable Computer Check Proof List by Vendor User: brendaf Printed: 02/18/2016 - 3:16PM Batch: 00419.02.2016 C 1 T Y O F " D� Invoice No Description Amount Payment Date Acct Number Reference Vendor: Allinal Allina Health System Check Sequence: 1 ACH Enabled: False II10020387 1st Qtr 2016 Medical Directorship 559.04 02/19/2016 0101 - 42200 -61315 Check Total: Vendor: AndYHock Andover Huskies Youth Hockey Association 00024647 Andover Huskies Hockey Tornarnent Refund 00024647 Andover Huskies Hockey Tomament Refund Vendor: AnkChamb 23759 Vendor: Boyerl 1033157 1033336 1034263 Vendor: CornpMine 71450204 71450674 71451392 Vendor: CornFord 16137639/1 16137639/1 Check Total: Anoka Area Chamber of Comm February Chamber Luncheon Check Total Boyer Truck Parts Part for Unit #206 Part for Unit #203 Reman Shoes for Stock Check Total Compass Minerals America Bulk Salt for Streets Bulk Salt for Streets Bulk Salt for Streets Check Total: Cornerstone Ford Labor to Repair Unit #134 Parts to Repair Unit #134 559.04 650.00 - 226.08 423.92 60.00 60.00 57.30 492.58 452.44 1,002.32 Check Sequence: 2 02/19/2016 0101 - 00000 -24201 02/19/2016 0101 - 45000 -58100 Check Sequence: 3 02/19/2016 2110- 46500 -61310 Check Sequence: 4 02/19/2016 6100 - 48800 -61115 02/19/2016 6100- 48800 -61115 02/19/2016 6100- 48800 -61115 Check Sequence: 5 7,353.89 02/19/2016 0101 - 43200 -61125 4,085.02 02/19/2016 0101 - 43200 -61125 4,071.73 02/19/2016 0101 - 43200 -61125 15,510.64 Check Sequence: 6 445.50 02/19/2016 6100 - 48800 -63135 95.09 02/19/2016 6100 - 48800 -61115 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (02/18/2016 - 3:16 PM) Page 1 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 540.59 Vendor: ECM ECM Publishers, Inc. 304568 Monthly Recycling Program Check Total: Vendor: EliteSan Elite Sanitation 22987 Portable Toilet Rental Check Total: Vendor: ESSBroS ESS Brothers & Sons, Inc. W9507 Manhole Protection Rings Check Total: Vendor: Pastoral Fastenal Company MNTC8136989 Misc. Supplies Check Total: Vendor: FirstLab FirstLab FL00141816 Annual Subscription & Breath/Urine Testing Vendor: G &K 1182549060 1182549060 1182549060 1182549060 1182549060 1182549060 1182549061 1182549062 Check Total: G &K Services Inc Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Uniform Cleaning Floor Mat Rental Floor Mat Rental 240.00 240.00 290.88 290.88 403.00 403.00 64.22 64.22 484.55 484.55 137.42 19.61 39.25 19.64 58.89 19.64 54.70 33.60 Check Sequence: 7 02/19/2016 0101 - 46000 -63025 Check Sequence: 8 02/19/2016 0101 - 45000 -62200 Check Sequence: 9 02/19/2016 5200- 48200 -61140 Check Sequence: 10 02/19/2016 5100 -48100 -61135 Check Sequence: 11 02/19/2016 0101 - 41230 -63005 Check Sequence: 12 02/19/2016 0101 - 43100 -61020 02/19/2016 6100 - 48800 -61020 02/19/2016 5200 -48200 -61005 02119/2016 0101 - 43300 -61020 02/19/2016 0101 - 45000 -61020 02/19/2016 5100- 48100 -61005 02/19/2016 0101 - 41930 -62200 02/19/2016 0101 - 41910 -62200 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False Check Total: 382.75 Vendor: GFOA Gov't Finance Officers Ass Check Sequence: 13 ACH Enabled: False 2016 Budget Review 75.00 02/19/2016 5100- 48100 -63005 2016 Budget Review 75.00 02/19/2016 5200- 48200 -63005 2016 Budget Review 25.00 02/19/2016 5300- 48300 -63005 2016 Budget Review 25.00 02/19/2016 2110- 46500 -63005 AP- Computer Check Proof List by Vendor (02/18/2016 - 3:16 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 2016 Budget Review 130.00 02/19/2016 0101 - 41400 -63005 Check Total: 330.00 Vendor: GovConn GovConnection, Inc. Check Sequence: 14 ACH Enabled: False 53454156 Stock Items- Cable 33.16 02/19/2016 0101 - 41420 -61005 53471683 Smart Board Replacement 799.65 02/19/2016 0101 - 41420 -61225 53475848 New Printer for RTA 380.55 02/19/2016 6100 - 48800 -61020 53484237 Printer Cartridge @ Front Desk 131.50 02/19/2016 0101 - 41420 -61005 53488286 Toner Cartridges 232.79 02/19/2016 2130 - 44000 -61005 Check Total: 1,577.65 Vendor: HeartSou Heart & Soul, LLC Check Sequence: 15 ACH Enabled: False 5330 Heartsaver Instructor Renewal 45.00 02/19/2016 0101 - 41230 -61315 Check Total: 45.00 Vendor: Herc U Herc -U -Lift Check Sequence: 16 ACH Enabled: False W261640 Annual Inspection 139.00 02/19/2016 6100 - 48800 -61320 Check Total: 139.00 Vendor: IIOMC International Institute Of Check Sequence: 17 22508 2016 Membership Dues 195.00 02/19/2016 0101- 41300 -61320 ACH Enabled: False Check Total: 195.00 Vendor: LOCATO Locators & Supplies, Inc. Check Sequence: 18 ACH Enabled: False 0242289 -IN Marking Paint 141.27 02/19/2016 0101 - 43100 -61020 Check Total: 141.27 Vendor: Marco Marco Check Sequence: 19 ACH Enabled: False INV3071880 Final Maim Contract - CH Sharp Copier 142.56 02/19/2016 0101 - 41420 -62300 Check Total: 142.56 Vendor: Matsche Timothy Matsche Check Sequence: 20 ACH Enabled: False High School Hockey Announcer 1,020.00 02/19/2016 2130 -44300 -55530 Check Total: 1,020.00 Vendor: MetSales Metro Sales Incorporated Check Sequence: 21 ACH Enabled: False INV458267 Color Copies Charge 495.00 02/19/2016 0101 - 41420 -62305 AP- Computer Check Proof List by Vendor (02/18/2016 - 3:16 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference INV458267 Black & White Copies Charge 470.50 02/19/2016 0101 - 41420 -62305 INV458267 Black & White Copies Charge 7.00 Check Sequence: 22 02/19/2016 5100- 48100 -62305 INV458267 Black & White Copies Charge 82.00 0101 - 42200 -61320 02/19/2016 0101 - 41930 -62305 INV458267 Black & White Copies Charge 118.00 0101 - 42200 -61320 02/19/2016 0101 - 42300 -62305 INV458267 Black & White Copies Charge 221.00 0101- 42200 -61320 02/19/2016 2130 - 44000 -62305 INV458267 Black & White Copies Charge 42.00 02/19/2016 0101 - 42200 -62305 INV458267 Copier Overage 12.49 Check Sequence: 23 02/19/2016 5100- 48100 -62305 INV458267 Copier Overage 32.95 176.90 6100 - 48800 -61115 02/19/2016 0101- 41930 -62305 INV459267 Copier Overage 32.95 86.13 02/19/2016 0101- 42200 -62305 M459267 Copier Overage 254.52 Check Sequence: 24 02/19/2016 0101 - 42300 -62305 INV458267 Copier Overage 29.30 464.05 6100 - 48800 -61115 02/19/2016 2130 - 44000 -62305 Check Total: 156.98 Vendor: OxySveCo Oxygen Service Company Check Sequence: 27 ACH Enabled: False AP- Computer Check Proof List by Vendor (02/18/2016 - 3:16 PM) Page 4 Check Total: 2,429.59 Vendor: MNIAAI Minnesota Chapter IAAI Check Sequence: 22 ACH Enabled: False 1300196 2016 Membership Renewal 25.00 02/19/2016 0101 - 42200 -61320 22119 2016 Membership Renewal 25.00 02/19/2016 0101 - 42200 -61320 28372 2016 Membership Renewal 25.00 02/19/2016 0101- 42200 -61320 Check Total: 75.00 Vendor: MNEquipn Minnesota Equipment Check Sequence: 23 ACH Enabled: False P43553 Parts for Unit #11 -116 32.95 02/19/2016 6100 - 48800 -61115 Check Total: 32.95 Vendor: MTIDist MTI Distributing Inc Check Sequence: 24 ACH Enabled: False 1048859 -00 Parts for Unit 415-563 29.30 02/19/2016 6100 - 48800 -61115 1049261 -00 Parts for Unit #15-563 45.72 02/19/2016 6100 - 48800 -61115 Check Total: 75.02 Vendor: NielCons Nielsen Consumer Activation Check Sequence: 25 ACH Enabled: False 2420160 Professional Services 49.00 02/19/2016 0101 - 41500 -63005 Check Total: 49.00 Vendor: OReiAuto O'Reilly Auto Parts Check Sequence: 26 ACH Enabled: False 3253- 176438 Light Socket for Unit #206 5.98 02/19/2016 6100 - 48800 -61115 3253 - 176737 Radiator for Unit #101 151.00 02/19/2016 6100 - 48800 -61115 Check Total: 156.98 Vendor: OxySveCo Oxygen Service Company Check Sequence: 27 ACH Enabled: False AP- Computer Check Proof List by Vendor (02/18/2016 - 3:16 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference 03333827 Rental 35.96 02/19/2016 6100 - 48800 -62200 07949417 Tools 256.26 02/19/2016 0101- 41930 -61205 07951821 Tools 546.00 02/19/2016 0101 - 41930 -61205 07951822 Tools 840.00 02/19/2016 0101 - 41930 -61205 Check Total: 1,678.22 Vendor: PreCise PreCise MRM LLC Check Sequence: 28 ACH Enabled: False IN200- 1007854 Software Licenses 226.13 02/19/2016 0101 -43200 -61320 IN200- 1007854 Software Licenses 83.00 02/19/2016 0101 - 43100 -61320 IN200- 1007854 Software Licenses 121.00 02/19/2016 5100- 48100 -61320 IN200- 1007854 Software Licenses 121.00 02/19/2016 5200- 48200 -61320 Check Total: 551.13 Vendor: SATELL Satellite Shelters, Inc. Check Sequence: 29 ACH Enabled: False R10265SS Trailer Rental & Hawkridge Park 350.00 02/19/2016 0101 - 45000 -62200 Check Total: 350.00 Vendor: Simplex SimplexGrinnell LP Check Sequence: 30 ACH Enabled: False 82171707 Service Call Replace Batteries 87.36 02/19/2016 0101 - 41920 -63105 Check Total: 87.36 Vendor: StongJoh John Stong Check Sequence: 31 ACH Enabled: False High School Hockey Score Clock 540.00 02/19/2016 2130 - 44300 -55530 Check Total: 540.00 Vendor: StrandTy Tyler Strand Check Sequence: 32 ACH Enabled: False High School Hockey Score Clock 180.00 02/19/2016 2130 - 44300 -55530 Check Total: 180.00 Vendor: TGIndust TG Industries Inc Check Sequence: 33 ACH Enabled: False 075192 Rotation Shield for Unit #139 34.00 02/19/2016 6100 - 48800 -61115 Check Total: 34.00 Vendor: Timesave Timesaver Check Sequence: 34 ACH Enabled: False M21910 Park & Recreation Meeting 136.00 02/19/2016 0101 - 45000 -63005 M21910 City Council Interview Meeting 270.00 02/19/2016 0101 - 41100 -63005 AP- Computer Check Proof List by Vendor (02/18/2016 - 3:16 PM) Page 5 ■ Invoice No Description Amount Payment Date Acct Number Reference Check Total: 406.00 Vendor: TmckUti Truck Utilities, Inc. Check Sequence: 35 ACH Enabled: False 0294869 Mini -Hinge for Unit 94819 28.79 02/19/2016 6100 - 48800 -61115 Check Total: 28.79 Vendor: USEnergy U.S. Energy Services, Inc. Check Sequence: 36 236759/5852862 Community Center 11,087.53 02/19/2016 2130- 44000 -62015 ACH Enabled: False 236759/5950574 Public Works 3,096.29 02/19/2016 0101- 41930 -62015 Check Total: 14,183.82 Vendor: USABlue USA Blue Book Check Sequence: 37 ACH Enabled: False 858579 SDS Binder Centers - Rack 87.80 02/19/2016 5100- 48100 -61005 Check Total: 87.80 Vendor: Verizon Verizon Wireless Check Sequence: 38 ACH Enabled: False 9759793427 Monthly Charge 25.02 02/19/2016 5300- 48300 -62030 Check Total: 25.02 Total for Check Run: 44,523.07 Total of Number of Checks: 38 AP- Computer Check Proof List by Vendor (02/18/2016 - 3:16 PM) Page 6 Accounts Payable Computer Check Proof List by Vendor User: brendaf CITY T y. O F �� WO Printed: 02/25/2016 - 11:37AM Batch: 00401.03.2016 Invoice No Description Amount Payment Date Acct Number Reference Vendor: AnkCo04 Anoka Co Central Communication Check Sequence: I 2016006 q ACH Enabled: False Motorola APX6000 Portable Radios 34,988.25 03/02/2016 4180 - 49300 -61020 2016009 Motorola Stubby Antenna & Microphone 220.30 03/02/2016 0101 - 42200 -61020 Check Total: Vendor: MNDOH Minnesota Department of Health 1020034 2016 1st Qtr Water Connection Fee Check Total: Total for Check Run: Total of Number of Checks: 35,208.55 Check Sequence: 2 10,392.00 03/02/2016 5100- 48100 -63050 10,392.00 45,600.55 2 ACH Enabled: False AP- Computer Check Proof List by Vendor (02/25/2016 - 11:37 AM) Page 1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council Members CC: Jim Dickinson, City Administrator FROM: David L. Carlberg, Community Deve rentDirector SUBJECT: Approve First Amendment to the Purchase Agreement with Final Results of Andover, LLC — 2604 138th Avenue NW DATE: March 2, 2016 INTRODUCTION The City Council is requested to approve the attached First Amendment to the Purchase Agreement with Final Results of Andover, LLC for the sale of a small .08 acre triangular parcel located at 2604 138th Avenue NW. BACKGROUND The City Council aphproved a Purchase Agreement dated October 13, 2015 to sell the property located at 2604 1381 Avenue NW on November 2, 2015. The Purchase Agreement established a March 1, 2016 closing date on the property. The buyer needs additional time to secure financing for the project and is requesting an extension of the closing date to April 4, 2016. ACTION REQUESTED The City Council is requested to approve the attached First Amendment to the Purchase Agreement and direct the City Administrator to execute the First Amendment to the Purchase Agreement on behalf of the City and complete the land sale. Respectfully submitted, -Z14 2 oacj� David L. Carlberg Attachments Site Location Map First Amendment to the Purchase Agreement 1 p lob* r LU'U F T 0 9 �:. t 0 `M 009 -n AM ,r �fi Cj k OP- 80971 FIRST AMENDMENT TO PURCHASE AGREEMENT 2604 138th Avenue NW (PIN 33- 32 -24 -13 -0047) DATE: February 19, 2016 WHEREAS, the City of Andover, (Seller), and Final Results of Andover, LLC and /or its assigns. (Buyer) have entered into a Purchase Agreement dated October 13, 2015 for the sale of the property located at 2604 138th Avenue NW (PIN 33- 32- 24 -13- 0047). WHEREAS, the closing date for the sale of the parcel located at 2604 138th Avenue NW (PIN 33- 32 -24 -13 -0047) in accordance with the October 13, 2015 Purchase Agreement has been set for March 1, 2016. WHEREAS, the Buyer has applied for and is awaiting results of a Phase I Environmental Report and appraisal for the final determination of Buyer's financing. WHEREAS, additional time is needed for the Buyer's financial institution to approve the financing for the purchase of said property. NOW THEREFORE, Seller and Buyer agree to the following: 1) The Closing date for the sale of the property located at 2604 138th Avenue NW (PIN 33- 32 -24 -13 -0047) shall be extended to April 4, 2016. 2) Except as expressly amended hereby, all of the terms, provisions, covenants and conditions of the October 13, 2015 Purchase Agreement are hereby ratified and confirmed and shall continue in full force and effect. Final Results of Andover, LLC City of Andover Douglas J. Boser, Chief Manager Julie Trude, Mayor Date Page 1 of 1 Date Jim Dickinson, City Administrator Date TT Y 0 F )O j E O 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 TO: CC: FROM: SUBJECT: 107:v0MI FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Mayor and Council Members Jim Dickinson, City Administrator David Berkowitz, Director of Public Works /City Engineer Order & Approve Plans & Specs /Order Advertisement for Bids/15-38/167t' Ave. NW Construction East of Hanson Blvd. NW - Engineering March 2, 2016 INTRODUCTION The City Council is requested to order and approve final plans and specifications and order the advertisement for bids for Project 15 -38, 167th Ave. NW Construction East of Hanson Blvd. NW. DISCUSSION This project consists of roadway and storm sewer improvements from Hanson Boulevard to the west plat line of Country Oaks North 2nd Addition. This roadway is an important access for the developments east of Hanson Boulevard and north of 161 st Avenue. The remaining section of this roadway as identified on the attached map will be constructed with the Country Oaks North 2nd Addition plat The plans and specifications are available for review in the City Engineer's office. BUDGET IMPACT The project will be funded through a cost participation agreement with SW Land, Inc. The City portion of the costs will be funded through Municipal State Aid Funds and through a charge to future development of the area through a fee identified in the City's Fee Schedule per acre developed. The roadway construction cost for this portion of the project is estimated at $286,350. Other related costs associated with this project include site grading, muck excavation and roadway construction through the Country Oaks 2nd Addition development. ACTION REQUIRED The City Council is requested to approve the attached resolutions ordering and approving final plans and specifications and order the advertisement for bids for Project 15 -38, 167th Ave. NW Construction East of Hanson Blvd. NW. Res G/ ectfully submitted, David D. Berkowitz Attachments: Resolutions & Project Location Map CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 15 -38 FOR 167th AVENUE NW CONSTRUCTION EAST OF HANSON BLVD. NW . WHEREAS, the City Council is cognizant of the need for the improvements; and NOW, THEREFORE BE IT RESOLVED by the City Council to order the improvement of 167th Avenue NW Construction East of Hanson Blvd. NW , Project 15- 38; and BE IT FURTHER RESOLVED by the City Council to hereby direct the Director of Public Works /City Engineer to prepare the plans and specifications for such improvement project. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 2nd day of March 2016 , with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk voting CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NOS. 15 -38, 167th AVENUE NW CONSTRUCTION EAST OF HANSON BOULEVARD NW. WHEREAS, pursuant to Resolution No. -16 , adopted by the City Council on the 2nd day of March , 2016 , the Director of Public Works /City Engineer has prepared final plans and specifications for Project No. 15 -38 . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 2nd day of March , 2016 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 10:OOam I April 6 , 2016 at the Andover City Hall. MOTION seconded by Councilmember City Council at a regular meeting this 2nd Councilmembers and adopted by the day of March , 2016 , with voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk voting LEGEND • GATEVALVE • MIMPIT -I- WAT6WANN • &WDFA1'NANHCIE —>— WRArasEW>:a ■ I • ), STIXOAGTCN8 IN /.OUT.. SIROCNPEIFIARm END�CIIIXI O 0 1PD gyp— SToTWSEWDV �i VEHIQEMAINIEWNCEACCE39 SQNX IN FEET TNNLACCESS INSUTAT — — — — — wxsnp .. EASENExr uxE —m1 — NGRM4.WATERLINEINWy —rm — HIGHWATERUNE( ) * GRINDER PUMP NOTE: LOT 1, BLOCK 6 AND LOT 5, BLOCK 7 REQUIRE GRINDER PUMPS FOR SANITARY SEWER SERVICE. 1❑ I.rBLRYPLANKEYNOTES 1. LOW ERWATFWANNATCR08BINGTOn10`ME1r BE TION IN91lA1E A8 REOUINFD IREFEEa TO 11TMT NOTE 5 8 OETM BcrnF 2 INS ULATECaOG SNGA9aEWIREGINEFERTOOTIIRYN b). V lv;s� ENGINEERING SURVEYING ENVIRONMENTAL PLANNING EVS, wc. la@S Vtlxy Wo awe, 9ux.. Ee.� PnIA....:.12m. ss9u Flow: 950696 -02I6 Fu:952G90.pi90 wwxwv.�np.,o Preliminary Plat a Bnvr SW Land LLC PROJ= Country Oaks North Second Addition LOGTION Andover, MN SNEBT Preliminary Utility Plan IF il� f �ov� o �Q {City Engine _ WQrks MiFC(s If DATE REVISION A UMIS CIb PRn Cwmn.,N B I'm, CIb PRncwrvrixN C "MM, CXy PRn Cwm 011VILIB Gb PRnC —.. E 01R1R8 CNyM.0 —.... F n61Re CRy PRn Gmm.nb G01Qlns qb Pan COmm.,M1 x010911. Rmd Nam. CMne. 102N611. R-.B aPmeEP I HHAP.BY 03aTR'Y SHAT SHIS PLAN, SPRCInG'IION, OR REPOKf WAS PRRPARH[I BYHB OA UMIERNYOIRALT nJPRRVISION AN[111IAi I AH A DULY L ®i5 ®PROFESSIONAL HNGLLYB rB ONDBRTIBGWSOP 'IHL+ A 1'Ai'e OF MIIilIIi5503'6 J-0— Dabl_ DATA 11M.15 ABGISTBATIONNUB®RB ln>S DRAWN BY Cr6CRED BY KMM DJN DATE PROjEcrV 8.00.2015 2013 -OB5.1 SH=r NUNDIPR C402 TT Y TO F )OVE. (D 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Pub 'c orks /City Engineer SUBJECT: Receive Assessment Roll/Waive Public Hearing /Adopt Assessment Roll/ 16- 22/2062/2064 —140th Lane NW/WM - Engineering DATE: March 2, 2016 INTRODUCTION The City Council is requested to receive the assessment roll, waive public hearing (assessment hearing) and adopt the assessment roll for Project 16 -22, 2062/2064 — 140th Lane NW for water main. DISCUSSION A petition was received waiving the public hearing and the feasibility report was approved by the City Council on February 16, 2016. The final step in the process is for the City Council to receive and approve the assessment roll. The annual payment for $6,179.88 assessed over a 10 -year period at 4.5% interest is $781.01. Refer to the attached assessment roll for details. The property owner has waived the right to a public hearing and the water has been hooked up to the house. BUDGETIMPACT The entire project cost will be assessed to the benefitting property over a 10 year period at 4.5% interest if they elect not to pay the entire amount within 30 days. ACTION REQUIRED The City Council is requested to receive the assessment roll, waive public hearing (assessment hearing) and adopt the assessment roll for Project 16 -22, 2062/2064 — 140th Lane NW for water main. Respectfully submitted, David D. Berkowitz Attachments: Resolution, Petition/Waiver & Assessment Roll cc: Charles Bulen (sent by email) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION RECEIVING ASSESSMENT ROLL, WAIVING PUBLIC HEARING AND ADOPTING ASSESSMENT ROLL FOR PROJECT NO. 16 -22, 2062/2064 — 140TH LANE NW. WHEREAS, the property owner has waived their right to a public hearing (assessment hearing). NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF ANDOVER, MINNESOTA: 1. Such proposed assessment, a copy of which is attached hereto and made part hereof, is hereby accepted and shall constitute the special assessment against the lands named therein, and each tract of land therein included is hereby found to be benefited by the proposed improvement in the amount of the assessment levied against it. 2. Such assessments shall be payable in equal annual installments extending over a period of 10 years, the first of the installments to be payable on or before the first Monday in January, 2017 and shall bear interest at the rate of 4_5 percent per annum from the date of the adoption of this assessment resolution. To the first installment shall be added interest on the entire assessment from the date of this resolution until December 31, 2026. To each subsequent installment when due shall be added interest for one year on all unpaid installments. 3. The owners, of any property so assessed may, at any time prior to certification of the assessment to the County Auditor, pay the whole of the assessment on such property, with interest accrued to the date of payment, to the City Treasurer, except that no interest shall be charged if the entire assessment is paid within 30 days from the adoption of this resolution; and he may, at any time thereafter, pay to the City Treasurer the entire amount of the assessment remaining unpaid, with interest accrued to December 31 of the year in which such payment is made. Such payment must be made before October 15 or interest will be charged through December 31 of the next succeeding year in which such prepayment is made. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 2nd day of March 2016, with Councilmembers, voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk Bate 2 -1 -16 Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer. We do hereby petition for improvements of ;watermain sanitary sewer, storm sewer and streets (circle one or more) with the c the improvement to be assessed against my benefiting property. Said petition is unanimous and the public hearing may be waived. We would like to be assessed over a 5 to 10 year period. Sinc Charles Bulen 2062 1 2064 140" Lane NW Andover, MN 55304 Phone (Home) 406- 835 -2142 Cell 406- 498 -8051 C:\ Users\ MoteMppData\ Local\Microsoft\WindowslTemporary Intemet Files\Content butiook\WBASLIEP \PETl -(ION SINGLE (3) (2).doc CITY OF ANDOVER Special Assessment Roll DATE: March 1, 2016 PROJECT: 16 -22 206212064140th Lane NW - WM PIN: LOT: BLOCK: Address: 2062/2064 140th Lane NW Total Lateral Area Connection $ 6,179.88 previously paid $ 1,532.88 $ 4,647.00 Interest Rate: 4.50% Number of Payments: 10 Annual Payment: $ 781.01 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 TOTAL Principal $ 502.92 $ 525.55 $ 549.20 $ 573.91 $ 599.74 $ 626.72 $ 654.93 $ 684.40 $ 715.20 $ 747.31 $ 6,179.88 Interest 278.09 255.46 231.81 207.10 181.27 154.29 126.08 96.61 65.81 33.70 1,630.22 Total $ 781.01 $ 781.01 $ 781.01 $ 781.01 $ 781.01 $ 781.01 $ 781.01 $ 781.01 $ 781.01 $ 781.01 $ 7,810.10 Principal Balance: $ 5,676.96 $ 5,151.41 $ 4,602.21 $ 4,026.30 $ 3,428.56 $ 2,801.84 $ 2,146.91 $ 1,462.51 $ 747.31 $ - Y O F OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve Therapeutic Massage Therapist License /1777 Bunker Lake Boulevard NW DATE: March 2, 2016 INTRODUCTION Kaylene Rider has applied for a Therapeutic Massage Therapist License for Essentials of Life Chiropractic located at 1777 Bunker Lake Boulevard. DISCUSSION Ms.Rider has completed the application, provided her certificate stating that she has successfully completed at least 500 hours of instruction, paid the appropriate fee and been approved by the Sheriff s Office. ACTION REQUIRED Council is requested to consider approval of a Therapeutic Massage Therapist License for Ms. Rider for the period of March 3, 2016 through December 31, 2016. �Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: License Application 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Therapeutic Massage Therapist License Application Pursuant to City Code 3 -6 the following information must be provided prior to approval: 1. Name of Applicant "I ny e p_ R.iAeN- First Middle Last 2. Applicant's Date of Birth (must be 18 years old) _ ~ 3. Telephone Number of Applicant - - 4. Email Address of Applicant _ 5. Home Address of Applicant_ 6. I will be working as a massage therapist at: a Residential Home. Provide address & legal description of home a Business. Provide address of business 11�P`1 \cex laf�31v� Nw -9--Izu 7. Number of years experience as a massage therapist sAit.®.)(S 8. Previous employment as a massage therapist (list name, address and position held: �3U90 3tvd NWT "'tdS,MI �'l �rS� 1> \vr ©Y.soc�s Scoc� spc� as o Mtj Sc qA CA VM y-a cA G — 9-1-6 -1 5S �\,heA !�)X- t11 A*A\Y1 S i MMh1 �- N fLL� _l_AIti�V ry \�kF_CI I ! P.c .0 v _ M.IU, , , \ I —c�;152,0 Vier. rev,ci�rte,inrJ Description of any crime or other offense, including the time, place, date, and disposition for which the applicant has been arrested and Provide a statement as to whether the applicant has had any license denied, revoked or suspended in the City of Andover or the State of Minnesota, the reason therefore, and the business activity or occupation of the applicant subsequent to such suspension, revocation or denial, (Attach separate sheet) Furnish proof of graduating from a school of therapeutic massage with a core curriculum of at least 500 hours of in -class, teacher supervised instruction of which no more than 200 hours shall be clinical training. Prior to consideration of the application an investigation shall be made by the county sheriff's department of all persons listed on the license applications. Licenses expire on December 31St of each year. Lack of payment of annual licensing fee shall be cause for revocation of license. 1"IbJa -olcohE Sip oFAppiicant Date r■ru rrrrrrrrrrrrrrrrrr■ u■■■rr�rrrrrrrrrr�rr ■rrr a rrrrrrrrr urr ■�• u� X Massage Therapist Application Fee: $175.00 Annually (includes investigation fee) License #k 4 U! h 13665 Date Paid a ' Anoka County Sheriff. V ai Approve Deny City Clerk: Approve Deny City Council: Approve Deny )F_A4-)A , pfc�\-ne-, MO QOF- OK �cc� -aK MNCT� 6K A, VO ----%�NDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve Tobacco License /15190 Bluebird Street NW, Suite 104 DATE: March 2, 2016 INTRODUCTION Heather Ingman, Pure X Hale LLC has applied for a tobacco license. DISCUSSION Heather Ingman, Pure X Hale LLC has applied for a tobacco license for an Electronic Cigarette business located at 15190 Bluebird Street NW, Suite 104. The appropriate fee has been paid. ACTION REQUIRED The City Council is requested to approve the above license for the period March 3, 2016 through December 31, 2016. Respectfully submitted, gYQAA Vi Michelle Hartner Deputy City Clerk Attach: License Application ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV License To Sell Tobacco at Retail Application Form Pursuant to City Code Title 3, Chapter 2, all persons requesting to sell tobacco at retail are required to provide the following information. Applicant's Name bib � ha1Mojr) Phone ^ ,I Applicant's Address _ ,,, ,, _ ._ - — Business Namely uff, Khoj& Phone18 Z�K �(�l� Business Address � i q D 131ue b j r d ca ! i nj, Po ddy ,t( M 5s3"q Email Address ,7 " o Type of Business Conducted at LocatiorPL-( `(, I agree to waive my constitutional rights against search and seizure and will freely permit peace officers to inspect my premises and agree to forfeiture of my license if found to have violated the provisions of City Code Title 3, Chapter 2 providing for the granting of this license. I hereby solemnly swear that the foregoing statements are true and correct to the best of my knowledge. Signature pplicant a —a@-tq Date AC I T Y 0 F NLD6 06 VWE A • 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City AdministrE FROM: Michelle Harmer, Deputy City SUBJECT: Approve Used Vehicle Sales Business Licenses /3138 -162 d Lane NW DATE: March 2, 2016 INTRODUCTION The following have applied for a Used Vehicle Sales Business License: Jackson Mollel, Divine Auto Sales LLC DISCUSSION The applicant will be a tenant at the subject property and will operate a used vehicle sales business. The applicant is a state licensed used vehicle sales dealer. The appropriate application fee has been paid. A Condition Use Permit was approved at 3138 -162 ❑d Lane NW on September 16, 2014. (See attached resolution R073 -14) There is currently three other city licensed tenants at this property. ACTION REQUIRED The City Council is requested to approve the above license for the period March 3, 2016 through December 31, 2016. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: License application Approved Resolution I rA�i 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Used Vehicle Sales Business License Application Required Documents: • Completed Application Form Q� • Vehicle Sales License Fee: $105.00* • Copy of Current Photo Identification • Copy of State Dealers License • 'Workers Compensation Form* • Completed Minnesota Vehicle Dealer License Commercial Location Checklist • Copy of Verification of Property Lease Person Applying For License: �/� First Name iA i Middle Name �l/ 14 Last Name I r I d Home Addr, Home Phont Date of Birth U ._.,,,,,,,ness Phone 3YW U16 Fax -)rivers License No. , - Property Owner Information: First Name Middle Name Last Name Home Address _)) i ��g 1 LP)- r)C j a of lV o �S CfAC J-W) Home Phone Business Phone Fax If there are multiple property owners attach complete information for each owner. Business Information: c ( Business Name 1 j V� L " Business Address 7) , 3 n 1 V ;)- Y" /50 - A V wl/v �l 5 �� Minnesota Business ID No. 93 4 0000 3 (f-2 State of Minnesota Dealership License No. -D &1 `CC__ a I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. The foregoing statements are true and correct to the best of my knowledge and belief and I understand that providing false, incomplete or inaccurate information may be cause for denial of my license. In addition, I understand the following: Information in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 31 st of each year. Payment of annual licensing fee shall be sufficient to renew license unless other action under the City Code is taken by the City. Lack of payment of annual licensing fee shall be cause for revocation of license. I understand that a background check will be conducted as a part of the application process. ature Date 60 Day date 120 Day date Nz OF Pug <�O{� PQ YS Q A O C OP MINNESO`P Alcohol and Gambling Enforcement Bureau of Criminal Apprehension Driver and Vehicle Services Emergency Communication Networks Homeland Security and Emergency Management Minnesota State Patrol Office of Communications Office of Justice Programs Office of Pipeline Safety Office of Traffic Safety State Fire 'Marshall Driver and Vehicle Services 445 Minnesota Street, St. Paul, Minnesota 55101 Phone: 651/296 -6911 TTY: 651/282 -6555 Website: dvs.dps.mn.gov 2/10/2016 DIVINE AUTO SALES LLC AREA SP 3138 162ND NW STE 2W Contact: JACKSON ANDOVER, MN 55304 Phone: 6517334 -0163 DT38724 Type: USED NOTICE. LICENSE CERTIFICATE ATTACHED BELOW Dear Dealer: You have been issued a temporary motor vehicle dealer license number DT38724. The temporary license is valid for 90 days from the date of application; until 5/10/2016. We will need the following documents and/or information by 2/24/2016: NONE. Failure to submit the missing item(s) may result in denial of the license application. Before the temporary license expires, a dealer examiner will call on you at your place of business during normal business hours. An inspection mug occur prior to an approval of a license. The examiner will verify information provided by you on your license application forms, inspect your records and provide basic training in the areas of dealer, licensing, vehicle transfer and registration procedures. After completion of the period of investigation and inspection the examiner will recommend either granting or denial of a permanent license. False statements on an application for a state business license are cause for immediate denial of the. license.' Sincerely, Dealer Licensing and - Inspections Phone: (651) 201-7800 Fax: (651) 297-1480 MN STATUTES DO NOT PROVIDE FOR REFUNDS ON LICENSE AND PLATE FEES. . .........................Detach at Dotted Line ............................ TEMPORAR Y DEALER LICENSE CERTIFICATE Dealer #: DT38724 Type: USED Expires: 5/10/2016 Owners/ JACKSON MOLLEL Officers DIVINE AUTO SALES LLC 3138 162ND NW STE 2W ANDOVER, MN 55304 Makes: Bond Co: WESTERN SURETY Bond number: 62663951 Liability Co: FREEDOM SPECIALTY Policy number:. GWF0006594 EQUAL OPPORTUNITY EMPLOYER Invalid without state seat Term: CONTIN Ch EVl Ot e49(� MINNESOTA DEPARTMENT OF PUBLIC SAFETY ;l "!I DRIVER AND VEHICLE SERVICES 445 Minnesota Street, Suite 186 "E�_ ,rFES °< Saint Paul, MN 55101 -5186 Phone: (651) 201 -7800 Fax: (651) 297 -1480 Web: dvs.dps.mn.gov Email: DVS.DealerQuestion @state.mn.us DEALER NUMBER DATE RECEIVED: COUNTY: AREA: INITIALS: Certification of Compliance with Minnesota Worker's Compensation Law This certification must accompany an application for a Minnesota Motor Vehicle Dealer's License Minnesota Statutes, section 176.182 requires every state and local licensing agency to withhold the issuance or renewal of a license or permit to operate a business or engage in an activity in Minnesota until the applicant certifies that they are in compliance with the workers' compensation coverage requirements outlined in section 176. Failure to provide the following information or reporting false information will result in the denial of your license application. Providing false information may result in a $2,000 penalty. Insurance Information Name of Insurance Compdny (not Agent) Policy Number: Dates of Coverage: /E / to /I tir l Exemption I am not required to have workers' compensation liability coverage because (please check one): T/have no employees l`� I am self- insured (attach permit to self insure) F_-, . I have no employees who are covered by the workers' compensation law (these include: spouse, parents, children) I certify that the information provided above is accurate and complete. I understand that if I have employees (who are not a spouse, parent, or child), valid workers' compensation. policy will be kept in effect at all times as required by law. Dealership Name: V y I t4t Street 3 1 3S L ciVim- N v� cS1iL( lX� City ft v) v) L JV e State fU Zip 3 0 Phone Print name of signer: PS2420 -06 (05/15) �.c,Kav►n M�ll�. � re of Owner /Officer) Date 0 ?- —0 1 �e :6 MINNESOTA DEPARTMENT OF PUBLIC SAFETY DRIVER AND VEHICLE SERVICES 445 Minnesota Street, Suite 186 Saint Paul, MN 55101 -5186 °ip1 is ~ Phone: (651) 201 -7800 Fax: (651) 297 -1480 Web: dvs.dps.mn.gov Email: DVS.DealerQuestion @state.mn.us Winnesota Vehicle Beater License — Commercial Location Checklist LNN13 -,CIW DEALER NUMBER: DATE RECEIVED: COUNTY: AREA: _ INITIALS: 1-his checklist describes (check one): n Primary Location Additional Location (Attach a separate checklist for each location) realer Name: °o , `L`�i`� Dealer Number: treet: _ E >5 U l (C 2 0 l.- 4�6 ZlL> it � I ity: Ao\j e, State: AA N Zip Code: County: ommercial Building Requirement: New, Used, Salvage Pool, and Auctioneer Dealers must have a Commercial Building, which means a ermanent, enclosed building that is on a permanent foundation and is connected to local sewer and water facilities or otherwise complies with cal sanitation codes, is adapted to commercial use, and conforms to local government zoning requirements. (Minnesota Statutes, section 38.27 subdivision 1). ommercial Office Space Requirement: Lessors, Wholesalers, and Brokers must have at least a Commercial Office Space, which means a race occupying all or part of a commercial building. (Minnesota Statutes, section 168.27 subdivision 1). structions Check the type of dealer's license that applies. • Answer T (True) or F (False) to each statement that applies to the license type you checked. • Dealership owner or officer must sign on reverse side of form. eck the license type that applies to you: F] NEW ®''USED ❑ SALVAGE POOL r-I ADDITIONAL LOCATION E] DSB TIT El DISPLAY LOT - respond to statements 2, 7 & 8 only T The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one -year lease required). Please attach proof of ownership or Verification of Property Lease Form (PS2407). The dealership has a separate and identifiable entrance that leads to the outdoors (See definition of commercial building above). May include a strip mall or commercial garage building. Other entrances that lead from other areas of the building must be closed and lockable (Commercial office space within a commercial building does not meet the statutory license requirement). �—r-- The public cannot access the dealership by entering through any other business or residence that is located in the same building as the dealership. The dealership location is enclosed with floor to ceiling walls, a door that can be shut and locked to close off the entire entrance, and is designated for exclusive use of the dealership. The dealership location has an address that is separate from any other address in the building. .,_ The dealership has a display area, either indoors or outdoors, large enough to display at least 5 vehicles. This display area is designated for the exclusive use of the dealership and is distinguished from any other business' inventory. The dealership has a sign outside of the commercial building, in a public area that identifies the dealership. • The sign must be in letters that contrast sharply in color with the sign background. • If the sign is on a commercial building or a display area, it must be readily legible during daylight hours from the nearest road or street. If the dealer's display area is not adjacent to the dealer's commercial building, the sign at the display area must also indicate where the commercial building is located. The dealership's normal business hours are conspicuously posted and readily viewable by the public. Personnel or automatic telephone answering service is available during normal business hours. The above location meets all local zoning requirements as indicated on the Zoning Verification Form (PS2421) (New Vehicle Dealers Only) The dealership has a facility for the repair and service of motor vehicles and the storage of parts, t more than ten miles distance from the principal place of business. M o (C19/1 5i - over - C Check the license type that applies to you: ❑ WHOLESALE LICENSE ❑ LESSOR ❑ BROKER TIP Commercial Location Checklist ❑ AUCTIONEER TfF he dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one -year lease required). Please attach proof of ownership or Verification of Property Lease Form (PS2407). The dealership location is enclosed with floor to ceiling walls, a door that can be shut and locked to close off the entire entrance and is designated for exclusive use of the dealership. Personnel or automatic telephone answering service is available during normal business hours. The above location meets all local zoning requirements as indicated on the Zoning Verification Form (PS2421). (Broker Only) The dealership has a sign, clearly identifying the broker by name and listing the business hours. The sign is posted in a location readily viewable by the public. (Lessor Only) The dealership's normal business hours are conspicuously posted and readily viewable by the public. ❑ AUCTIONEER TfF [].LIMITED USED VEHICLE LICENSE TIP The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one -year lease required). Please attach proof of ownership or Verification of Property Lease Form (PS2407). The dealership has a separate and identifiable entrance that leads to the outdoors or to a public area. The dealer may maintain other entrances to the dealership. Other entrances that lead from a commercial or residential space in the same building must be lockable and close the entire entrance. Shared office space, such as a reception area or secretary, does not qualify as a public area. j , The public cannot access the dealership by entering through any other business or residence that is located in the same building as j the dealership. The dealership location is enclosed with floor to ceiling walls, a door that can be shut and locked to close off the entire entrance and is designated for exclusive use of the dealership. The dealership location has an address that is separate from any other address in the building. I The dealership's normal business hours are conspicuously posted and readily viewable by the public. Personnel or automatic telephone answering service is available during normal business hours. The above location meets all local zoning requirements as indicated on the Zoning Verification Form (PS2421). [].LIMITED USED VEHICLE LICENSE TIP this place of business meets all standards outlined above. I understand that any incorrect statement :onstitutes material misrepresentation and as a result, the dealer license is subject to withdrawal. (Signature of Owner /Officer) 1Z7d1n_74 mq /isi Date The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one -year lease required). Please attach proof of ownership or Verification of Property Lease Form (PS2407). The dealership's normal business hours are conspicuously posted and readily viewable by the public. Personnel or automatic telephone answering service is available during normal business hours. this place of business meets all standards outlined above. I understand that any incorrect statement :onstitutes material misrepresentation and as a result, the dealer license is subject to withdrawal. (Signature of Owner /Officer) 1Z7d1n_74 mq /isi Date 1VIIIVIV tJU I A Utt'AK 1 IVILIN I Ur t'Ut3LIl. JA1-t 1 Y v� t\IL VOL v.\L 1 ' " "' �• "" \` I' DRIVER AND VEHICLE SERVICES DEALER NUMBER: a % . 445 Minnesota Street, Suite 186 �F M•. "'" Saint Paul, MN 55101 -5186 DATE RECEIVED: Phone: (651) 201 -7800 Fax: (651) 297 -1480 INITIALS: Web: dvs.dps.mn.gov Email: DVS_DealerQuestion @state.mn.us Verification of Property Lease According to Minnesota Statue 168.27, Subd.10 - Place of Business, all licensees under this section (New, Used, Lessor, Wholesaler, Auction, Used Limited, DSB) shall have an established place of business, which shall include owned or a minimum lease term of one year by the licensee. Note; If Owned - Proof of Property Ownership is required. Example: Property Tax Statement. Name of Dealership: State of Minnesota County of: LC- C , being first duly sworn, depose and say U (Owner of Property) that 1 am the owner of the property located at 3 (Street Address) (City) and certify that I have leased the above property to (State and Zip Code) / Name of the LesseeMealer Owner '7 from ( ! i ad / IP to �A�/ ;S. '?, � D� (ffective Date) (Te ination Date) r X 4i ignature of Property ner Date Subscribed and swom to before me this day of ta- 20 / 1 11 �� NOTARY COUNTY: MY COMISSION EXPIRES: MICHELLE L HARTNER Notary Public Minnesota Ex ' Janus 31, 21120 ANLbbW^� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: I.Y:v01; Mayor and City Council Jim Dickinson, City Administr; Michelle Hartner, Deputy City Approve Used Vehicle Sales B Boulevard March 2, 2016 INTRODUCTION 6191 Round Lake Jose Valladolid Jacobs, owner of Jacobs Auto Sales LLC has applied for a Used Vehicle Sales Business License. DISCUSSION The applicant will be a tenant at the subject property and will operate a used vehicle sales business. The appropriate application fee has been paid. There are two other tenants at this location. ACTION REQUIRED The City Council is requested to approve the above license for the period March 3, 2016 through December 31, 2016. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: License application 12/14/2015 16:32 7637558923 CITY OF ANDOVER PAGE 02/03 C I T Y O F NDavE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755.5100 FAX (763) 755 -8923 • WWW,ANDOVERMN.GOV Used Vehicle Sales Business License Application Required Aocuments: 8 • Completed Application Fo �►+•� Vehicle Sales License Fee: s 0 Copy of Current .Photo Identification VkI • Copy of State Dealers License • Workers Compensation Form •" Completed Minnesota Vehicle Dealer License Commercial Location Checklist i Copy of Verification of Property Lease Person Applying For .License: Firstnune J©6e MiddtcName U 'AL OP�astName � �- ®'�` ��Ac s Home Address Home Phone �& 'one Fax 8 ousmess Date of Bh _ Drivers License No. Property Owner Information: First Name GiI�Mi�ldle Nalxte "�% £; Last Name Home .Address �! Home Phone 3usiness Phone 2,� - LYJ Fax ;;;� -C Q 7 If there are multiple property owners attach complete information for each owner. Business Information: Business Name Business Address I i 19 1 TO 75A, LEA G,l C . Ind � r3LVJ�' " Minnesota Business ID No. / - f Q j pz State of Minnesota Dealership License No. J —1-3g �7s j M)J-30y I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. The foregoing statements are true and correct to the best of my knowledge and belief and I understand that providing false, incomplete or inaccurate information may be cause for denial of my license. In addition, I understand the following: Information in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 31St of each year. Payment of annual licensing fee shall be sufficient to renew license unless other action under the City Code is taken by the City. Lack of payment of annual licensing fee shall be cause for revocation of license. I understand t at a background check will be conducted a a part of the application process. 02 / Dat 60 Day date 120 Day date 'I OF PLIB"O yee s� O K rrT9'�OF MINNE50�P Alcohol and Gambling Enforcement Bureau of Criminal Apprehension Driver and Vehicle Services Emergency Communication Networks Homeland Security and Emergency Management Minnesota State Patrol Office of Communications Office of Justice Programs Office of Pipeline Safety Office of Traffic Safety State Fire Marshall Driver and Vehicle Services 445 Minnesota Street, St. Paul, Minnesota 55101 Phone: 651/296 -6911 TTY: 651/282 -6555 Website: dvs.dps.mn.gov 2/17/2016 JACOBS AUTO SALES LLC AREA SP 16191 ROUND LK BLVD # B Contact: JOSE ANDOVER, MN 55304 Phone: 612 - 298 -8357 DT38731 Type: USED NOTICE. LICENSE CERTIFICATE ATTACHED BELOW Dear Dealer: You have been issued a temporary motor vehicle dealer license number DT38731. The temporary license is valid for 90 days from the date of application; until 5/17/2016. We will need the following documents and/or information by 3/2/2016: NONE. Failure to submit the missing item(s) may result in denial of the license application. Before the temporary license expires, a dealer examiner will call on you at your place of business during normal business hours. An inspection must occur prior to an approval of a license. The examiner will verify information provided by you on your license application forms, inspect your records and provide basic training in the areas of dealer licensing, vehicle transfer and registration procedures. After completion of the period of investigation and inspection the examiner will recommend either granting or denial of a permanent license. False statements on an application for a state business license are cause for immediate denial of the license. Dealer Licensing and Inspections Phone: (651) 201 -7800 Fax: (651) 297-1480 MN STATUTES DO NOT PROVIDE FOR REFUNDS ON LICENSE AND PLATE FEES. . .........................Detach at Dotted Line ............................ TEMPORAR Y DEALER LICENSE CERTIFICATE Dealer #: DT38731 Type: USED Expires: 5/17/2016 Owners/ JOSE G VALLADOLID JACOBS JUAN C Officers JACOBO VALLADOLID JACOBS JACOBS AUTO SALES LLC 16191 ROUND LK BLVD # B ANDOVER, MN 55304 Makes: Bond Co: WESTERN SURETY Bond number: 62655938 Liability Cc: PREFERRED INS SRV Policy number: GWF0006591 EQUAL OPPORTUNITY EMPLOYER Wt Term: CONTIN MINNESOTA DEPARTMENT OF PUBLIC SAFETY DRIVER AND VEHICLE SERVICES s 445 Minnesota Street, Suite 186 Saint Paul, MN. 55101 -5186 Phone, (651) 201 -7800 Fax: (651) 297 -1480 Web: dvs.dps.mn.gov Email: DVS.DealerQuestion @state.mn.us DEALER NUMBER: DATE RECEIVED: COUNTY: AREA: _ INITIALS: Certification of Compliance with Minnesota Worker's Compensation Law This certification must accompany an application for a Minnesota Motor Vehicle Dealer's License Minnesota Statutes, section 176.182 requires every state and local licensing agency to withhold the issuance or renewal of a license or permit to operate a business or engage in an activity in Minnesota until the applicant certifies that they are in compliance with the workers' compensation coverage requirements outlined in section 176. Failure to provide the following information or reporting false information will result in the denial of your license application. Providing false information may result in a $2,000 penalty. Insurance Information Name of Insurance Company (not Agent) Policy Number: Dates of Coverage: ED / m / m to �T_..._ siOI_. I.,.:.»', �2G• P.��"+..i....g:_�,�...�s:t„:`?, aw ..•'r��:c�'- „<.i3:�asN���..:''i ::...,:__z- �...w���?..�; `�...GV: o- .. Exemption I am not required to have workers' compensation liability coverage because (please check one): I-V / I have no employees [- I am self- insured (attach permit to self insure) J- 1 have no employees who are covered by the workers' compensation law (these include: spouse, parents, children) I.certify that the information provided above is accurate and complete. I understand that if I have employees (who are not a spouse, parent, or child), valid workers' compensation policy will be kept in effect at all times as required by law. Deale Street City �-4 Yr- State Zip l Phone go MINNESOTA DEPARTMENT OF PUBLIC SAFETY OFFICE USE ONLY w DRIVER AND VEHICLE SERVICES DEALER NUMBER: 445 Minnesota Street, Suite 186 DATE RECEIVED: Saint Paul, MN 55101 -5186 Phone: (651) 201 -7800 Fax: (651) 297 -1480 COUNTY:. Web: dvs.dps.mn.gov Email: DVS.DealerQuestion @state.mn.us r AREA: INITIALS :. Minnesota Vehicle Dealer License — Commercial Location Checklist This checklist describes (check one): 191110rimary Location ❑II Additional Location (Attach a separate checklist for each location) Dealer Name: t ZO LCS L L.% Dealer Number: Street: 16 I �l i lzo r1,r G. a K.e i e- 7) . City: � Yp� State: MM Zip Code: 575 365/ County: Commercial Building Requirement: New, Used, Salvage Pool, and Auctioneer Dealers must have a Commercial Building, which, means a permanent, enclosed building that is on a permanent foundation and is connected to local sewer and water facilities or otherwise coinplles with local sanitation codes, is adapted to commercial use, and conforms to local government zoning requirements. (Minnesota Statutes, section 16827 subdivision. 1). Commercial Office Space Requirement: Lessors, Wholesalers, and Brokers must have at least a Commercial Office Space, which means a space occupying all or part of a commercial building. (Minnesota Statutes, section 168.27 subdivision 1). Instructions A' a Check the type of dealer's license that applies. . a Answer i.(6 or F (False) to each statement that applies to the license type you checked. ® Dealership owner or officer must sign on reverse side of form. Check the license type that applies to you: ❑NEW, [USED ❑ SALVAGE,POOL ❑ ADDITIONAL LOCATION. ❑ DSB ❑ DISPLAY LOT - respond to statements 2, 7 & 8 only 1' /F 1 The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. 2 / The dealer owns the above location or.leases the location (minimum one -year lease required). Please attach proof of, ; l( ownership or Verification of Property Lease Form (PS2407). The dealership has a separate and identifiable entrance that leads to the outdoors (See definition of commercial. building 3 above). May include a strip mall or commercial garage building. Other entrances that lead from other areas of the building must be closed and lockable (Commercial office space within a commercial building does not meet the statutory license equirement). 4 The public cannot access the dealership by entering through any other business or residence that is located. in the same building as the dealership. 5 The dealership location is enclosed with floor to ceiling walls, a door that can be shut and.locked to close off the entire entrance, and is designated for exclusive use of the dealership. 6. The dealership location has an address that is separate from any other address in the building. 7 The dealership has a display area, either indoors or outdoors, large enough to"display at least 5 vehicles. This display area is designated for the exclusive use of the dealership and is distinguished from any,other business' inventory. The dealership has a sign outside of the commercial building, in a public area that identifies the dealership. e The sign must be in letters that contrast sharply in. color with the sign background. . If the sign is on a commercial building or a display area, it must be readily legible during daylight hours from the 8. nearest road or street. . If the dealer's display area is not adjacent to the dealer's commercial building, the sign at the display area must also indicate where the commercial building is located. 9. The dealership's normal business hours are conspicuously posted and readily viewable by the'public. 10. Personnel or automatic telephone answering service is available during normal business hours. 11. �s The above location meets all local zoning requirements as indicated on the Zoning Verification Form (PS2421). 12 (New Vehicle Dealers Only) The dealership has a facility for the repair and service of motor vehicles and the storage of parts, not more than ten miles distance from the principal place of business. 52410 -19 (09/15) - over - Check the license type that applies to you ❑ WHOLESALE LICENSE ❑ LESSOR ❑BROKER T/F Commercial Location C,hecklis „ __ " . The dealer keeps all books and records necessary to conduct business,at the main dealership location. The dealer maintains cop of the.books and records at any additional locations.:they may have: The, dealer owns•the above location or leases the location (minimum one -year lease required). Please attach proof of ownership or Verification of Property Lease Form ,(PS24,07). The dealership location is enclosed 'with floor to ceiling walls, a door that can be shut and locked to ,lose off the entire entrance and is designated for exclusive use, of the dealership. Personnel or automatic telephone. answering service is available during.normal business hours. The above location meets all local zoning requirements;as indicated on the Zonin Verification Form (PS242U! _ 9 . (Broker Only) The dealership.has a sign, clearly identifying the broker by name and listing the business hours. The sign. is posted in.., . a location readily viewable by the public. (Lessor Only) The dealership's normal business hours are conspicuously posted and readily viewable by the public: ❑ AUCTIONEER T/F ❑ LIMITED USED VEHICLE LICENSE T/F The dealer keeps all books and records necessary to conduct business atthe main.dealership location. The dealer maintains copies of the books an&records at any additional locations they may have: The dealer owns the above location orleasesthe location (minimum one -year lease required). Please attach proof of ownership or Verification of Property Lease Form (PS2407). The dealership's normal business hours are conspicuously posted.and readily viewable by the public. Personnel or automatic telephone answering service is available during normal business hours. This place bu ess meets all standards outlined above. I understand that any i corr ct statement cons resentation and as a result, the dealer license is subjec to ithdrawal. Date (Signature of Owner /Officer) (09%15) QeM1�EN� OF FUpI�S A ✓1 . . MINNESOTA DEPARTMENT OF PUBLIC SAFETY DRIVER AND VEHICLE SERVICES 445 Minnesota Street, Suite.186 F mss Saint Paul, MN 55101 -5186 Phone: (651) 201 -7800 Fax: (651) 297 -1480 Web: dvs.dps.mh.gov Email: DVS.DealerQuestion @state.mn.us OFFICE USE ONLY DEALER NUMBER: DATE RECEIVED: INITIALS: Verification of Property Lease According to Minnesota Statue 168.27, Subd.10. - Place of Business, all licensees under this section (New, Used, .Lessor, Wholesaler, Auction, Used Limited, DSB) shall Have an established place of business, which shall include owned or a minimum lease term of one year by the licensee: Note: If Owned - Proof of Property Ownership is required. Example; Property. Tax Statement.. ' Name of Dealership:CQ�(�T(� /�L Ec5 (_. State of Minnesota County of: AM2 being first duly.sworn, depose and say (Owner of Property) j r, ' that I am the owner of the property located at ��� � i`t7Ce� I J� Y�, r k) (Street Address) -mil - c� (City) and certify that I have leased the above property, to —�— (State and Zip Code) _ s Name of the Lessee /Dealer Owner from %� �� n to (E ective Date) (Termination Date) X Subscribed and sworn to before me this Signature of Property Owner Date e th day of Rh . 20 -' 11 NOTARYPUBLICg1 COUNTY: %Y�oKG CC MY COMISSION EXPIRES: r I31 I i!!:•.. NANCY J. SAKRY ` NOTARY PUBUC•MINNESOTA My Cwff"M ExOM A%31; 2= PS2407 -09 (07115) gl'�NDOVt^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve Extension of Liquor License /Beef O'Brady's DATE: March 2, 2016 INTRODUCTION Tony Zeece, of Beef O'Brady's, 15190 Bluebird Street has submitted a request for an extension of their liquor license. DISCUSSION Beef O'Brady's is planning to hold an outdoor event Saturday, June 25, 2016 and would like Council to approve an extension of their liquor license to include a portion of the parking lot in front of the patio area. Tom Roberts, Stonewood Properties, Inc. the owner of Clocktower Commons leasing to Beef O'Brady's has given approval for Beef O'Brady's to hold their outdoor event. The Sheriff's Office received no complaints during Beef O'Brady's 2015 events. ACTION REQUIRED Council is requested to consider the extension of liquor license request submitted by Beef O'Brady's for June 25, 2016. �Respectfully submitted, ir)• Michelle Hartner Deputy City Clerk Attach: Outdoor Event Application Email from Tom Roberts, Stonewood Properties, Inc. • Cam' }�_+1 � !'F.. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 . WWW.ANDOVERMN.GOV OUTDOOR EVENTS ARE PERMITTED ON WEEKENDS (FRIDAYS AND SATURDAYS) IN JUNE, JULY AND AUGUST. ESTABLISHMENTS ARE ALLOWED ONE EVENT WEEKEND PER CALENDAR YEAR. EVENT MUST END AT MIDNIGHT.'. Commercial Outdoor Event Application Name of Business Owner; "ly ', C --e-- Name of Business:QP Address of Business: Phone Number of Business: 2. Date(s) of Outdoor Event: 3. Time of Event: ® ®,�27 4. Location of Tent and/or Band: A2 10-)4 (Provide a sketch on the back of this form detailing where the tent, stage and/or band will be located on the property, indicating lot boundary lines and building locations.) 5. Extension of Liquor License: Yes (-,� No 6. Please provide verification from your Insurance Company indicating your liability insurance provides coverage outside of the premise. Please provide written permission from property owner. Applicant of this application will comply with Andover City Code 5 -6, Noise Control. The business is required to provide security for the outdoor event. Dated: (%7�tij �e.t�°, Owner's Si affVe Approved: Denied: Council Action: Approved Denied City Clerk Date: PROVIDE A SKETCH DETAILING WHERE THE TENT, STAGE AND /OR BAND WILL BE LOCATED ON THE PROPERTY, INDICATING LOT BOUNDARY LINES AND BUILDING LOCATIONS. Michelle Hartner From: Tony and Matt Zeece ['L Sent: Wednesday, February 17, 2016 9:37 AM To: Michelle Hartner Subject: Fw: June 25th Tent Party Michelle, below is the approval for the tent party form property owner Tom Roberts. Tony Zeece Beef O Brady's - - - -- Forwarded Message - - - -- From: Thomas Roberts ' To: 'Tony and Matt Zeece Sent: Tuesday, February 16, 2016 5:11 PM Subject: RE: June 25th Tent Party I have not sent anything to the City. But the tent party is ok with me. Tom Roberts Stonewood Properties, Inc 11015 Bell Oaks Estate Rd Eden Prairie, MN 55347 From: Tony and Matt Zeece Sent: Tuesday, February 16, 2016 11:56 AM To: Tom Roberts Subject: June 25th Tent Party Tom, Are you able to give us approval for the tent party or did you already give it to the City of Andover? Tony Zeece 1 ANT Y 0 F 1 0 DOVE-^--� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve Removal of Assessment/PIN 33- 32 -24 -41 -0035 DATE: March 2, 2016 INTRODUCTION The special assessment in the amount of $371.52 was certified in error to the 2016 tax certification report. DISCUSSION Staff is requesting the special assessment in the amount of $371.52 be removed from the 2016 taxes. ACTION REQUIRED The City Council is requested to approve the attached resolution approving the removal of the special assessment Fund #84871 Delinquent Services on Parcel 33- 32 -24 -41 -0035. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. R A RESOLUTION APPROVING REMOVAL OF THE SPECIAL ASSESSMENT ON PIN 33- 32 -24 -41 -0035, FUND #84871 DELINQUENT SERVICES. WHEREAS, the special assessment in the amount of $371.52 was certified in error to the 2016 tax certification report; and WHEREAS, the Deputy City Clerk has requested that the special assessment in the amount of $371.52 be removed from PIN 33- 32 -24 -41 -0035 for the 2016 taxes. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby approves the removal of the special assessment on PIN 33- 32- 24 -41- 0035 in the amount of $371.52 for the 2016 taxes. Adopted by the City Council of the City of Andover this 2nd day of March 2016. CITY OF ANDOVER Attest: Julie Trade — Mayor Michelle Harmer — Deputy City Clerk e 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council � CC: Jim Dickinson, City Administrato ' FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve Re- Certification of Assessment/PIN 33- 32 -24 -41 -0005 DATE: March 2, 2016 INTRODUCTION The special assessment in the amount of $371.52 was removed in error from the 2016 tax certification report. DISCUSSION Staff is requesting the special assessment in the amount of $371.52 be re- certified to the 2016 taxes. ACTION REQUIRED The City Council is requested to approve the attached resolution approving the re- certification of the special assessment Fund #84871 Delinquent Services on Parcel 33 -32- 24 -41 -0005. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. R A RESOLUTION APPROVING RE- CERTIFICATION OF THE SPECIAL ASSESSMENT ON PIN 33- 32 -24 -41 -0005, FUND #84871 DELINQUENT SERVICES. WHEREAS, the special assessment in the amount of $371.52 was removed in error from the 2016 tax certification report; and WHEREAS, the Deputy City Clerk has requested that the special assessment in the amount of $371.52 be re- certified to PIN 33- 32 -24 -41 -0005 to the 2016 taxes. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover hereby approves the re- certification of the special assessment on PIN 33- 32 -24- 41 -0005 in the amount of $371.52 to the 2016 taxes. Adopted by the City Council of the City of Andover this 2 °d day of March , 2016. CITY OF ANDOVER Attest: Julie Trade — Mayor Michelle Hartner — Deputy City Clerk � � �,�,�. 9 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrat4 David Berkowitz, Director of Pul neer Approve Resolution Dedicating City Owned Property for Project Purposes /11 -25/ Bunker Lake Boulevard Reconstruction - Engineering March 2, 2016 INTRODUCTION The City Council is requested to approve the attached resolution Dedicating City Owned Property for Project Purposes/ Bunker Lake Boulevard Reconstruction/11 -25. DISCUSSION Bunker Lake Boulevard from Crane Street to Jefferson Street is scheduled to begin reconstruction this spring /summer. There is City owned parcels that will be impacted as part of the construction. In December of 2014 the City Council approved the impacts to Park properties. Please refer to the agenda item and meeting minutes from the December 2, 2014 City Council meeting. All proposed City owned parcel impacts are shown on the attached drawings. There is one additional parcel ( #20), City Well #3 site that was not identified in December of 2014 and is shown on Parcel #20 drawing. ACTION REQUIRED The City Council is requested to approve the attached resolution Dedicating City Owned Property for Project Purposes/ Bunker Lake Boulevard Reconstruction/11 -25. Respectfully submitted, ...,C. (Z) . David D. Berkowitz Attachments: Resolution Parcel Im.act Drawings, ity Council Agenda Item & Meeting Minutes from December 2, 2014 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RESOLUTION NO. RESOLUTION DEDICATING CITY OWNED PROPERTY FOR PROJECT PURPOSES WHEREAS, the City Council of the City of Andover is the official governing body of the City of Andover; and WHEREAS, the plans and specifications for the reconstruction of County State Aid Highway No. 116 (Bunker Lake Boulevard) from Crane Street to 1,340 feet east of Jefferson Street NW, are designated as Anoka County Project No. S.P. 002 - 716 -015; and WHEREAS, the plans and specifications for the Project require the use of various lands for the project; and WHEREAS, the City is the owner of the property, described in Exhibit "A" attached hereto; which parcel is required for the Project improvements: NOW, THEREFORE, BE IT RESOLVED BY THE CITY OF ANDOVER: 1. That said property is hereby dedicated to be used for the purposes of the Project as set forth in the plans and specifications. Adopted by the City Council of the City of Andover this _ , day of 2016. CITY OF ANDOVER Attest: Julie Trude — Mayor Michelle Hartner — Deputy City Clerk EXHIBIT "A" - PIN Mner MOM 35- 32 -24 -13 -0058 Andover, City of Unassigned Situs, Andover 22 i 35- 32 -24 -11 -0077 Andover, City of Unassigned Situs, Andover 40 36- 32 -24 -24 -0028 City of Andover Unassigned Situs, Andover 'I A 36- 32 -24 -13 -0047 City of Andover 298 -137th Lane NW, Andover 53 ' 36- 32 -24 -13 -0062 City of Andover Unassigned Situs, Andover 57 36- 32 -24 -14 -0029 City of Andover Unassigned Situs, Andover ■ .m i { w� TY FA 4 TIE =:. E RNV .I iw '/E _ a a = M - SCALE IN FEE LEGEND AREAS (SQFT) CONST. LIMITS TREE REMOVAL EXISTING FEATURES NEW R/W NEW P.E. T. E. TREE REMOVAL PROPOSED FEATURES 0 1,369 1,272 UNASSIGNED ADDRESS PARCEL # 20 SHEET 20 OF 79 SHEETS S.P. 002 - 716 -015 PIN # 35- 32 -24 -13 -0058 T/E / i SCALE IN FEET LEGEND AREAS (sQFT) - - -- CONST. LIMITS TREE REMOVAL EW R/W NEW P.E. T.E. EXISTING FEATURES TREE REMOVAL PROPOSED FEATURES 0 0 8,217 UNASSIGNED ADDRESS PARCEL # 22 S.P. 002 - 716 -015 PIN # 35- 32 -24 -11 -0077 SHEET 22OF 79 SHEETS P: 102 - 716 -15 \Base \PROPOSED \0271615 PRW1 Parc ls.aan x� 1 � 3 J r E R/W / / T/E / i SCALE IN FEET LEGEND AREAS (sQFT) - - -- CONST. LIMITS TREE REMOVAL EW R/W NEW P.E. T.E. EXISTING FEATURES TREE REMOVAL PROPOSED FEATURES 0 0 8,217 UNASSIGNED ADDRESS PARCEL # 22 S.P. 002 - 716 -015 PIN # 35- 32 -24 -11 -0077 SHEET 22OF 79 SHEETS P: 102 - 716 -15 \Base \PROPOSED \0271615 PRW1 Parc ls.aan ,.,. It E R/W T/E kk EQ uo 4 .- \ '�r I • {aj �, ley, •♦... l •Y'. ��. ' �• ` � - �..��� ��- °q .p 10,�;Np•,�. TRAIL X II ran � f.,� j;N __ f. '� -his .,• l \ t 0.' I TPi✓d � 7 I _ scnl[ IN Feel LEGEND AREAS Iw(SQFT) CONST. LIMITS 0 TREE REMOVAL EXISTING FEATURES NEW R/W NEW P.E. T.E. TREE REMOVAL PROPOSED FEATURES 0 12,217 37,042 UNASSIGNED SITUS PARCEL # 40 (1 OF 3) SHEET400F 79 SHEETS S.P. 002 - 716 -015 PIN # 36- 32 -24 -24 -0028 P902- 716 -15\ Base\ PROPOSED \0271615_PR W 1_Parcels.dgn 1-11,11,11. k I ,��� ,'' n I k `31 � o M f; : .I �. R _ 1 yy TE Fri �' -.i E R/W +ao a J .. )'°5) r4 �; 1Y' .l � ✓ � .lam 7� � �. . -ate >d L .\ ::' 2 >( :J � mD ♦/ �x li @ d a� ,� � 11 1�lYrZ.,. x. i�� '4 \ l F>ni E R y IV 4 ♦. 1 ,v � 2 "f j xP SCALE IN _ 20'DD LEGEND TREE REMOVAL AREAS (SQFT) CONST. LIMITS TREE REMOVAL EXISTING FEATURES RETAINING WALL NEW R/W NEW P.E. T.E. PROPOSED FEATURES SOUND WALL 0 12,217 V 37,042 UNASSIGNED SITUS PARCEL # 40 (2 OF 3) SHEET 41 OF 79 SHEETS S.P. 002 - 716 -015 PIN # 36- 32 -24 -24 -0028 P: \02- 716 -15\ Base\ PROPOSED \0271615_PRW1_ Par ls.dgn J 4Z -il k' E R/W 0w, E R/ CMO* 110- SCALE IN FEET HOLLY STREET NW L: 41, > Z 7, -------------- , u. k, v. .1 : LEGEND TREE REMOVAL AREAS (SQ FT) CONST. LIMITS TREE REMOVAL EW RM NEW P.E. T.E. EXISTING FEATURES RETAINING WALL PROPOSED FEATURES SOUND WALL 0 12,217V 37,042 UNASSIGNED SITUS PARCEL # 40 1 OF 3) SHEET420F 79 SHEETS S.P. 002-716-015 PIN # 36-32-2 4-24-002 8 % gig Ow Aw HOLLY STREET NW L: 41, > Z 7, -------------- , u. k, v. .1 : LEGEND TREE REMOVAL AREAS (SQ FT) CONST. LIMITS TREE REMOVAL EW RM NEW P.E. T.E. EXISTING FEATURES RETAINING WALL PROPOSED FEATURES SOUND WALL 0 12,217V 37,042 UNASSIGNED SITUS PARCEL # 40 1 OF 3) SHEET420F 79 SHEETS S.P. 002-716-015 PIN # 36-32-2 4-24-002 8 u !� I! t v x Y 0 ;E ws 1 {},ti' r't pI 1 1���.� I � I 4 •�� �I i. d ?' �f • It tic . y CO r CD UNASSIGNED SITUS S.P. 002 - 716 -015 PARCEL # 51 A SHEET 530E 79 SHEETS PIN # 36- 32 -24 -13 -0047 a j:. max..`• s a. _ ^Fl all i 7 r SCALE N FEET LEGEND AREAS CONST. LIMITS TREE REMOVAL NEW R/W NEW P.E. T.E. EXISTING FEATURES TREE REMOVAL PROPOSED FEATURES 0 0 8925 UNASSIGNED SITUS S.P. 002 - 716 -015 PARCEL # 51 A SHEET 530E 79 SHEETS PIN # 36- 32 -24 -13 -0047 is < « q 3 vo W Co irk .•I - COTTONWOOD ST. -' ¢ k. ".. Ln f, , 1O Y ,'. t _ - O o '4 w� \J V \ j o1 0 1s0 • 't±k! SCALE® IN FEET \ li� LEGEND TREE REMOVAL AREAS (SQFT) CONST. LIMITS TREE REMOVAL EXISTING FEATURES NEW RNV NEW P.E. T.E. � RETAINING WALL PROPOSED FEATURES 0 0 21,670 ✓ UNASSIGNED SITUS PARCEL # 53 SHEET 550F 79 SHEETS S.P. 002 - 716 -015 PIN # 36- 32 -24 -13 -0062 P:\02- 716 -15 \Base\ PROPOSED \0271615_PR W i_Parcels.dgn k - a ;-w, :;, ''�:• L - - - -- - - _ _BUTTERNUT-` 7. FT �� ���•'�g . t fell l f Cii U / o MAO r � r%p• n IN .,': ,j r . V.,j / • :. ice' o -`CIS/ OF Gb A,� t DOV R 1 0 ITY OF IE) HA za LEGEND AREAS (SQFT) — — — – CONST. LIMITS TREE REMOVAL NEW R/W NEW P.E. T.E. EXISTING FEATURES TREE REMOVAL PROPOSED FEATURES 306 0 7,731 UNASSIGNED SITUS PARCEL # 57 SHEET59 OF 79 SHEETS S.P. 002- 716 -015 PIN # 36- 32 -24 -14 -0029 ': \02- 716- 15 \Base\PROPOSED \0271615_PRW 1 _Parcels.dgm /22/2015 Iq ANLI Y O F 6A R.*k 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755.5100 FAX (763) 755 -8923 . WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, CityAdministrat FROM: David D. Berkowitz, Director of Public Works /City Engineer SUBJECT: Discuss Section 4 (f) de minimis Determination /11 -25 /Bunker Lake Blvd. NW from Crane St. NW to Jefferson St. — Engineering DATE: December 2, 2014 INTRODUCTION The City Council is requested to discuss Section 4(f) de minimis determination for the proposed reconstruction of Bunker Lake Boulevard NW from Crane St. NW to Jefferson Street NW. DISCUSSION Federal rules for roadway projects that are being funded by federal funds require the project agency, which in this case is Anoka County, identify any potential impacts of their project to City parks and other 4(f) resources (such as historic sites, wildlife areas, etc.) in the EA/EAW document. If there are impacts necessary to construct the project the impacts need to be quantified, and the County needs to work with the City to determine if the impacts will negatively affect the activities or facilities in the park. This was presented and discussed with the City Council at the October Workshop by representative from the Anoka County Highway Department (ACHD). At the meeting the City Council requested that ACHD take a look at moving the trail by the underpass to provide a separation from the retaining wall and save trees between the roadway and the trail. Realignment was reviewed by the County which identified more impacts with the realignment which likely would not be permitted knowing there are less impact options. If the City believes that the impacts are small enough that they will not affect the use of the park or facilities in the park (typically ROW acquisition doesn't really impact the use of the park, for instance), then the approach to discussing the 4(f) impacts in the EA/EAW is called a "de minimis approach." The City would provide a letter (which is attached) to the County that states it believes that any proposed right -of -way acquisition or other impacts will not affect the use of the parks, activities in the parks, or park facilities, and that the City agrees to the de minimis approach in the EA/EAW. If the City concludes that there are negative impacts to the use or facilities in the parks it owns due to the project, then the city would need to identify exactly what those are, and there could need to be negotiations between the County and City to determine if the City wants some mitigation for any identified /quantified impacts. Mayor & Council Members December 2, 2014 pg. 2 of 2 Through feedback from residents and the City Council modifications such as shifting the centerline and reducing median width where possible the ACHD has made various changes to the design in an effort to reduce as much impact to the City parks as possible. Refer to the attached maps and table that identify the proposed 4(1) impacts to City parks and the 6(f) impacts to Anoka County Parks. ACTION REQUIRED The City Council is requested to discuss Section 4(f) de minimis determination for the proposed reconstruction of Bunker Lake Boulevard NW from Crane St. NW to Jefferson Street NW and provide direction to staff on how to proceed. Respectfully submitted, David D. Berkowitz Attachments: 4(f) sources Impact Memo from TKDA, Proposed 6(f) & 4(f) Table and Impact Map, Letter and Map from ACHD regarding realignment of trail," Letter to be sent to ACHD v"" Cc: Andrew Witter & Gina Pizzo, Anoka County Highway Department Memorandum To: David Berkowitz, Director of Public Works, City of Andover Copies To: Gina Pizzo, Anoka County Matthew Parent, Anoka County Andrew Witter Anoka County Reference: CSAH 116 Reconstruction Project, Section 4(f) Resources Impacts, City of Andover Project No.: 15344.00 From: Sherri Buss, RLA AICP, Routing: TKDA Date: November 18, 2014 Anoka County is working on the design for the reconstruction of CSAH 116 (Bunker Lake Boulevard) between Hanson Blvd (CR 78) and Central Avenue (TH 65), and is completing the environmental review process for this project. As a part of this effort, the County may need to acquire relatively small areas of two of those parks for permanent easements for the roadway project. The Federal Highway Administration (FHA) identifies parks, historic areas, wildlife refuges and similar resources as Section 4(f) resources. FHA prescribes a process for addressing any impacts to those resources due to transportation projects. The County is seeking to work with the City in this effort, as it has on past roadway projects. Parks in the Project Area The three city parks in the project area are Andover Lions Park, Shadowbrook West Park, and Shadowbrook East Park. Lions Park will not be impacted by the CSAH 116 project. The County has determined that approximately 12,500 square feet (.287 acres) along the southern boundaries of Shadowbrook West and East parks will need to be acquired by easement as permanent right -of -way for the roadway project. The right -of -way will be needed in order to construct a retaining wall for the underpass that will be built between the trail on the north side of CSAH 116 and Bunker Hills Regional Park, and for trail construction. The acquisition of right -of -way will not impact any of the facilities or the use of the parks. The areas that the County is proposing to acquire as right -of -way are shown on the attached map. De minimis Determination The regulations that govern Section 4(f) Resources allow an approach to addressing impacts to those resources that is called "de minimis." This approach can be applied if it is determined that An employee owned company promoting affirmative action and equal opportunity 444 Cedar Street, Suite 1500 Saint Paul, MN 55101 651.292.4400 tkda.com TKDA Memorandum To: David Berkowitz, Director of Public Works, City of Andover Copies To: Gina Pizzo, Anoka County Matthew Parent, Anoka County Andrew Witter Anoka County Reference: CSAH 116 Reconstruction Project, Section 4(f) Resources Impacts, City of Andover Project No.: 15344.00 From: Sherri Buss, RLA AICP, Routing: TKDA Date: November 18, 2014 Anoka County is working on the design for the reconstruction of CSAH 116 (Bunker Lake Boulevard) between Hanson Blvd (CR 78) and Central Avenue (TH 65), and is completing the environmental review process for this project. As a part of this effort, the County may need to acquire relatively small areas of two of those parks for permanent easements for the roadway project. The Federal Highway Administration (FHA) identifies parks, historic areas, wildlife refuges and similar resources as Section 4(f) resources. FHA prescribes a process for addressing any impacts to those resources due to transportation projects. The County is seeking to work with the City in this effort, as it has on past roadway projects. Parks in the Project Area The three city parks in the project area are Andover Lions Park, Shadowbrook West Park, and Shadowbrook East Park. Lions Park will not be impacted by the CSAH 116 project. The County has determined that approximately 12,500 square feet (.287 acres) along the southern boundaries of Shadowbrook West and East parks will need to be acquired by easement as permanent right -of -way for the roadway project. The right -of -way will be needed in order to construct a retaining wall for the underpass that will be built between the trail on the north side of CSAH 116 and Bunker Hills Regional Park, and for trail construction. The acquisition of right -of -way will not impact any of the facilities or the use of the parks. The areas that the County is proposing to acquire as right -of -way are shown on the attached map. De minimis Determination The regulations that govern Section 4(f) Resources allow an approach to addressing impacts to those resources that is called "de minimis." This approach can be applied if it is determined that An employee owned company promoting affirmative action and equal opportunity City of Andover CSAH 116 4(f) Memo Page 2 November 18, 2014 the project would not adversely affect the activities, features, or attributes of the qualifying park or recreation area. The County would like to use this approach for the two Andover Parks that may be affected by the project, because it believes that the acquisition of right -of -way will not adversely affect the park facilities or activities in the parks. The County has minimized the potential right -of -way and easement areas needed by reducing the size of the median in the new roadway to the degree feasible, and locating the roadway within the existing corridor to minimize impacts to park resources. The construction of the underpass will benefit Andover residents by providing a safe way for trail users and residents north of CSAH 116 to access Bunker Hills Park. County Request for City Action The County is requesting that the City Council review the request for a de minimis determination for the potential impacts to the two City parks identified as 4(f) resources that may be impacted in the corridor. If the City agrees with the County analysis that the impacts will not adversely affect the activities, features or attributes of the parks, the County requests that the City send a letter to the County stating its concurrence with the de minimis determination. The City's letter and the impacts analysis will be included in the Environmental Assessment that the County is completing for the project. The County will include the information about the Section 4(f) resources and findings in the public open house meetings that will be held for the project, to fulfill the public information requirement. The information will also be available on the project website. We have included a sample letter that the City could provide to the County to indicate its concurrence with the Section '4(f) de minimis determination. Please review the letter, and call one of the County staff or me regarding questions you have about this issue or to discuss how we may work with the City on the Section 4(f) issues to obtain concurrence. i 11/17/2014 Super Elev -Trail .xlsx 6(f) Impact ANOKA COUNTY PROD. 002 - 716 -015 BUNKER LAKE BLVD. (CSAH 116) Revised Park 6(0 Impact (30 -14 -2014) Partial Rural Section in the South LOCATION PE POND New RW PE TE 37 +50.00 44 +23.00 6,747 Ball Park 44 +90.00 47 +00.00 1,053 Culvert Under Exist Trail 48 +60.00 53 +10.00 37,234 12,217 14,769 Pond 1 53 +10.00 59 +00.00 3,697 8,508 PE Trail Added 60 +00.00 61 +50.00 3,188 1,697 PE Trail Added 61 +50.00 64 +40.00 28,497 302 7,731 pond 2 64 +40.00 66 +15.00 524 495 67 +15.00 90 +44.00 43,053 83,035 Curve by the lake 69 +85.00 73 +30.00 0.287 1.906 5,820 73 +85.00 77 +49.00 7,316 TE for Park Access \Trail 77 +89.00 78 +45.00 1,246 17,844 Curve by the lake 78 +45.00 91 +77.00 692 3,915 101 +50.00 109 +00.00 25,275 No Trail Added 119 +30.00 121 +00.00 1,142 124 +40.00 130 +17.00 1,343 3,384 130 +17.00 136 +90.00 68,463 Pond 3 136 +90.00 143 +28.00 1,529 4,148 Ditch SQ FT 134,194 43,093 12,219 87,344 ACRE 3.081 0.989 0.281 2.005 ANOKA COUNTY PROD. 002 - 716 -015 BUNKER LAKE BLVD. (CSAH 116) Revised Park 4(0 impact (11 -17 -2014) LOCATION PE POND New RW PE TE 60 +18.00 66 +05.00 8,217 Ball Park 88 +42.00 88 +78.00 1,127 Culvert Under Exist Trail 91 +11.00 97 +46.00 12,217 14,769 Underpass Retaining wall 97 +46.00 108 +05.00 20,597 For Trail 108 +75.00 123 +02.00 30,594 Ball Park 123 +82.00 129 +50.00 302 7,731 Ball Park Trail SQ FT 12,519 83,035 ACRE 0.287 1.906 PE Pond = Permanent Easement for storm sewer drainage and PE = Permanent Easement for road structure TE = Temporary Easement for slope 30G Ntu) RIO z ^. `Tia�i iv' r �e a`... Anoka County TRANSPORTATION DIVISION Highway o::ugl,�',v. Fischer. Pe November 24, 2014 County Engincor Mr. David Berkowitz City of Andover Director of Public Works /City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Mr. Berkowitz: Anoka County has investigated the possible realignment of 300 feet of pedestrian trail on the north side of Bunker Lake Boulevard east of Bunker Lake to provide more separation and retain existing trees between the roadway and the trail. This option would give the trail more of a natural feel; however it would also create more wetland and park impacts. The cost to the trail construction would also increase due to mucking thru the wetland area. This option would also result in more total tree removal. With the trail next to the roadway the additional tree clearing is only to the outside of the trail. With the trail moved away from the roadway the additional tree clearing due to the trail itself will be along both sides of the trail. In addition most of the tree removal along the roadway would still need to be done in order to construct the retaining wall needed to minimize wetland and park impacts. We analyzed a potential relocated trail alignment and found that there would be approximately 0.2 acres of wetland impact due to the realignment. We also found that while approximately 500 SF of trees currently shown as being removed along the highway could remain, approximately 10,000 SF of additional trees would be taken for the relocation of the trail. This would result in approximately 240 LF of tree separation along the trail from the existing neighborhood trail connection intersection to the pedestrian underpass. Separation to the east of the pedestrian underpass is not possible without impacting private property. With the requirement to avoid or minimize wetland and park impacts, this trail location would likely not be permitted knowing there is an option that avoids wetland impact. If this relocation would be allowed, the mitigation would likely be higher than the typical 2:1 ratio. Sincerely, Andre Witter, P.E. Assistant County Engineer Ow •`.1?sii Olt is vow safe'P• ?V hornal 14210 i3t! _ill1� 1.11 :.f :1ndrjV6�r. R•IN, K (Jq -400 '.�i. ., 4 .\ � %i.4, tj,i)� .. l4'i1... 811 :in 3f :OlIIHy.'li•; liiJi ?S ^<i .f AlT!i lii2il` /d !%.CHOP: i - CIu3_' 0T_1 -)0r U1WV tMPIOVei Yi �f�'. iAS ��F' i�.; t.t � 1 �a�'f i .,s d �. ?�.1— �., a �d4 +ny t. e �; an x�+ri" � }i; 'x,� , �y i .' �.� C T Y O F 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV December 2, 2014 Doug Fischer Anoka County Engineer Anoka County Highway Department 1440 Bunker Lake Boulevard NW Andover, MN 55304 -4005 Subject: CSAH 116 from Hanson Boulevard (CR 78) to Central Avenue (TH 65) Andover and Ham Lake, Anoka County, Minnesota Dear Mr. Fischer: The City of Andover would like to express its support for the CSAH 116 Transportation Improvements. The City is aware that the proposed improvements will result in impacts to land within two city parks- Shadowbrook West Park and Shadowbrook East Park. The two parks are owned and managed by the City and open to the public. The City is aware that the proposed improvements will impact each of the parks, and is thus covered by 49 USC 303, commonly referred to as Section 4(f). The City is aware that the proposed improvements will specifically result in the acquisition of approximately 12,500 square feet (0.287 acres) along the boundaries of the parks by easements for permanent right -of -way. The right-of-way is needed to permit construction of an underpass that will provide a pedestrian connection between parks and trails on the north side of CSAH 116 and Bunker Hills Regional Park, and for trail development. The areas of potential acquisition are shown on the figure attached. The City believes the proposed improvements will not have an impact to the recreation area or activities in the parks. The City is therefore supportive of the proposed project to expand CSAH 116 from two to four lanes, including reconstruction of the CSAH 116/ and Prairie Avenue intersection. The City anticipates the project will improve mobility and safety for motorists traveling to and from the high school, including buses, and is supportive of the addition of a public recreational trail that will serve Andover residents and the proposed underpass connection betweenAndover to Bunker Hills Regional Park. Sincerely, Michael R. Gamache Mayor Regular Andover City Council Meeting Minutes — December 2, 2014 Page 6 Motion by Knight, Seconded by Bukkila, to open the public hearing at 8:07 p.m. Motion carried unanimously. No one wished to address the Council. Motion by Howard, Seconded by Trude, to close the public hearing at 8:08 p.m. Motion carried unanimously. Motion by Bukkila, Seconded by Howard, to approve resolution R098 -14, the proposed vacation of easements. Motion carried unanimously. APPROVE FINAL PLAT— BAND D ESTATES — POVLITZKI HOLDINGS, LLP Mr. Carlberg stated the City Council is asked to approve the final plat for B and D Estates. Mr. Carlberg reviewed the information with the Council. Councilmember Trude stated when looking at the plat where are there lots A and B. Mr. © Carlberg stated there are two types of legal descriptions. One is an abstract and the other portion is the torrens property, which the courts have determined the legal description so by law they are required to show a plat that looks like it is two lots but is actually only one parcel. H Councilmember Trude asked whether someone will need to be watchful to make sure there is complete conveyance of both part A and B so there is no clouding of the title or is there another document that shows these without A and B. Mr. Carlberg stated the legal descriptions when they are conveyed will be with the A and B as a part of that legal description. Councilmember Trude thought it will be important that future homeowners area aware of this. Mr. Carlberg stated this is not uncommon. Mr. Dickinson stated in Parkside at Andover Station, the first townhomes have this type of description. Motion by Bukkila, Seconded by Knight, to approve resolution R099 -14, the final plat for B and D Estates. Motion carried unanimously. DISCUSS SECTION 4(F) DE MINIMIS DETERMINATIONIII -251 BUNKER LAKE BOULEVARD NW FROM CRANE STREET NW TO JEFFERSONSTREET Mr. Berkowitz stated the City Council is requested to discuss Section 4(f) de minimis determination for the proposed reconstruction of Bunker Lake Boulevard NW from Crane Street NW to Jefferson Street NW. Mr. Berkowitz reviewed the information With the Council. Regular Andover City Council Meeting Minutes —December 2, 2014 Page 7 Councilmember Trade stated the berm that shelters the basketball court from traffic will the berm continue to exist. Mr. Berkowitz stated the berm will be taken down. A small retaining wall be elevated to elevate the City monument sign. Mr. Berkowitz stated the way the cross sections work out in the widening of the road that berm is extremely difficult to make work. Councilmember Trade stated she lived within a mile of the park and when she walks she goes to the park and sees people having lunch because they feel away from the noise and traffic. However, if the berm is gone they should look at something to screen the park because residents find the park as a respite. The homes along the west side of the park also benefit from the berm because it keeps some of the noise down. She thought the berm was substantial. Mr. Berkowitz was not sure how high the berm was. Mayor Gamache wondered what the distance was between the park and the road. He wondered if a berm could be constructed closer to the parking lot. Mr. Berkowitz stated there is approximately thirty feet from the curb to the permanent easement. Councilmember Trade wondered why the berm was being removed and if the trail was going to go where the berm is. Mr. Berkowitz indicated the trail location is a little south of the berm but to make the grades work with the change of the cross sections of the roadway itself the berm needs to come out. The berm could be shifted back and put it in between the parking lot and trail. This would need to be looked at closer. Councilmember Trade thought the value of the berm to the residents and park users is that it shelters them from the feeling of being in the City and there is some value to that. She would like to have this reviewed before approval. Councilmember Bukkila wondered how they can approve the plans and still have staff review this section. Mr. Berkowitz stated if the City concludes that there are negative impacts to the facility then the next step is to negotiate between the County and City to determine what mitigation efforts can be put in place to make both parties agree. Councilmember Bukkila asked how long that would take. Mr. Berkowitz stated this could be reviewed and brought back to the Council at the December 16a' meeting. Councilmember Trude stated she would like to see replacement of lost mature trees in Shadow Brook West and also review of the berm removal. Councilmember Trade wondered what they can do to mitigate the tree removal. She suggested 10 Mr. Berkowitz sit down with Mr. Kytonen to determine what needed to be replaced. Mr. Berkowitz reviewed with the Council the impacts the road reconstruction will have on the existing landscaping. Regular Andover City Council Meeting Minutes — December 2, 2014 Page 8 Councilmember Trude wondered if they could negotiate for more trees in the park. Mr. Berkowitz thought they could. Councilmember Trude thought that was what the residents would want. Mr. Andrew Whitter, Assistant County Engineer, stated they have heard from some of the residents that they are concerned with some of the trees. The County thinks it is possible to minimize the impacts to the landscaping. Mayor Gamache asked what their time table is on this to get started. Mr. Dickinson thought it would be fair for the City to provide a decision to the County before the end of the year. Mayor Gamache thought they had gotten the plan manipulated enough to give them a pretty good idea what is going to be happening. This is going to be a four -lane road, part of the County's transportation plan and they have the money to do the improvements. He thought the trail is as good as they are going to have. He noted the City can always go in after the road is reconstructed and add trees where needed. © Mr. Whitter indicated because this is a Federal project they had to do a noise study where they look at current and future conditions and it does include the actual future topography of the area with the elimination of the berm. There was not enough noise increase to warrant a noise wall in that area. The other important thing to note in the location of Shadowbrook East, is resident's strong desire for an eastbound left tam lane into their neighborhood. This had been heard from residents through a number of open houses. Because of that additional width they have to develop that width through their engineering design practices on the east side of the intersection as well which then makes the road wider, roughly twelve to fourteen feet wider in that area which impacts the berm. Mr. Whitter stated this is a balance. He stated there was a concrete median before the inception of the project through the project development and through discussions with the City and residents it was opted to include an eastbound left turn lane there so they needed to make that wider. Otherwise, they could have narrowed it down with a four -foot median. Councilmember Trude asked if it was reasonable to get some screening back. The park and users of the park have screening with the berm and she did not think a retaining wall was attractive and it was costly. Landscaping is an inexpensive part of a project and she wondered if there was any reason why they could not have some landscaping to create that separation they have now. Mr. Whitter indicated that was something they could work through with on the City. Motion by Knight, Seconded by Bukkila, to indicate agreement of the plans with the County with a commitment to work on two areas with tree plantings and options to screen the park. Motion carried 4 ayes -1 nay (Trade). C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: David L. Carlberg, Community Develo ent Director SUBJECT: Accept Resignation of Open Space Advisory Commissioner and Appoint Alternate- Planning DATE: March 2, 2016 INTRODUCTION The City Council is requested to accept the resignation of Jim Meyers from the Open Space Advisory Commission and appoint Anna Dirkswager to the Commission. DISCUSSION Mr. Meyers was appointed to the Open Space Advisory Commission in 2014. Due to time commitments and involvement in other activities of interest, Mr. Meyers can no longer fulfill his term on the Commission. Council is asked to accept his resignation. Anna Dirkswager was selected as an alternate to the Open Space Advisory Commission in January of this year. Ms. Dirkswager has extensive background in natural resource management. Staff recommends the City Council accept the resignation of Jim Meyers and appoint Anna Dirkswager to the position. Ms. Dirkswager term will expire January 1, 2017. ACTION REQUESTED The Council is asked to accept the resignation of Jim Meyers from the Open Space Advisory Commission and appoint Anna Dirkswager to the Commission. Respectfully submitted, David L. Carlberg C I T Y O F ,ND OVE i 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Presentation/Discussion - State of Minnesota Elected Officials March 2, 2016 ACTION REQUESTED Receive a brief presentation from the State Representatives & Senator(s) and discuss the City of Andover's priorities relative to the State Legislature. DISCUSSION City Administration reached out to those Senators and Representatives, that represent residents of the City of Andover, to an opportunity to provide an update to the Council on their thoughts on the upcoming legislative session and respond to questions from the City Council. State Representatives Peggy Scott (35B) and Tom Hackbarth (31B), will be present at the meeting to talk about the upcoming legislative session. In addition State Senator Jim Abler (35) will be present at the meeting to talk about the upcoming legislative session. Senator Michelle Benson (3 1) was invited, but confirmation of attendance has not yet been receive as of the writing of this staff report. Representative Scott's committee assignments for the 2016 legislative session include: the House Civil Law & Data Practices, Job Growth & Energy Affordability Policy & Finance Committee, Government Operations and Elections, Commerce & Regulatory Reform, and Rules & Legislative Administration. Representative Scott was named the Chair of the House Civil Law & Data Practices Committee. Representative Hackbarth's committee assignments for the 2016 legislative session include: the Mining and Outdoor Recreation Policy, Environment and Natural Resources Policy and Finance, Taxes, and Ways and Means. Representative Hackbarth was named the Chair of the Mining and Outdoor Recreation Policy Committee. Senator Abler recently won the special election vacated by Branden Petersen. No information is available on his committee assignments. Senator Benson's committee assignments for the 2016 legislative session include: Environment and Energy, Finance - Health and Human Services Budget Division, and Health Human Services and Housing (Ranking Minority Member). Senator Benson is the Assistant Minority Leader. es tfully submitted, Ji Dickinson CITY OF D AL 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Discussion with Anoka County Commissioners DATE: March 2, 2016 ACTION REQUESTED Receive a brief presentation from the Commissioners and discuss the City of Andover's priorities relative to Anoka County. DISCUSSION City Administration reached out to those Anoka County Commissioners, that represent residents of the City of Andover, to an opportunity to provide an update to the Council on their thoughts, County initiatives for the coming year, and respond to questions from the City Council. The three Anoka County Commissioners representing portions of the City of Andover, District #2 Commissioner Julie Braastad, District #5 Commissioner Mike Gamache, and District #7 Commissioner Scott Schulte, will be present at the meeting to provide an update to the Council on their thoughts, initiatives for the coming year, and respond to questions from the City Council. ,d, CITY 0F NDOVE 0 i9 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. CLAN DOVER. MIN. US TO: FROM: SUBJECT DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Presentation/Discussion - Crooked Lake Area Association March 2, 2016 ACTION REQUESTED Receive a brief presentation from Dan Anderson representing the Crooked Lake Area Association recapping the past year and looking forward. :3 I T Y O F IDOVE ik 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: FROM: SUBJECT DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Administrator's Report March 2, 2016 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development /CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. .tted,