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HomeMy WebLinkAboutCC - February 16, 2016C I T Y O F n ND OVEN 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, February 16, 2016 Call to Order — 7:00 p.m. Pledge of Allegiance Special Presentation — Introduction of Anoka County Sheriff Deputies Resident Forum Agenda Approval 1. Approval of Minutes (1/19/16 Regular; 1/19/16 Special; 1/21/16 Special) Consent Items 2. Approve Payment of Claims — Finance 3. Consider Extension of Amended Conditional Use Permit Time Extension - Bulk Storage of Liquid Fuels at 14327 7a Avenue NW — CenterPoint Energy - Planning 4. Approve Easement Agreements/15-44/143277a Ave. NW/WM Extension - Engineering 5. Accept Petition/Accept Feasibility Report/Waive Public Hearing/Order Assessment Ro1V16-22/2062/2064 — 140'" Ln. NW/WM - Engineering 6. Approve Plans & Specs/Order Quotes/16-12/Timber Trails Park Reconstruction - Engineering 7. Approve No Parking Resolution/l5-38/1676 Ave. NW from Hanson Blvd. NW to Country Oaks North West Plat Line—Engineering 8. Approve Revised Park Advertising Policy — Engineering 9. Approve Plans & Specs/Order Advertisement for Bids/l6-2, 2016 St. Reconstruction & 16-11, 173r° Lane NW Reconstruction — Engineering 10. Accept Contribution/North Metro Soccer Association/Andover Community Center —Community Center 11. Approve Used Vehicle Sales Business Licenses/3138-162"d Lane NW —Administration 12. Approve Commission Appointments —Administration 13. Accept Resignation/Retirement of Kevin Starr, Parks Maintenance Supervisor—Administration 14. Approve Application for Exempt permit/Rum River Chapter of MN Deer Hunters Association — Administration 15. Approve Fire Department Relief Association By -Law Changes — Fire Discussion Items 16. Anoka County Sheriffs Office Monthly Report — Sheri 17. NPDES (National Pollutant Discharge Elimination System) Presentation & Public Meeting/16-1 - Engineering 18. Presentation & Approve Preferred City Campus Expansion Master Plan/15-22 - Engineering 19. Discuss Sponsoring/Supporting the "Heart Safe Community" Program —Administration 20. Call for the Issuance & Sale of Binds/Resolution Levying & Tax for the Payment of General Obligation Equipment Certificate, Series 2016A - Finance Staff Items 21. Schedule March Workshop -Administration 22. Schedule March EDA -Administration 23. Administrator's Report—Administration Mayor/Council Input Adjournment A I T Y O F DOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Special Presentation — Introduction of Anoka County Sheriff Deputies DATE: February 16, 2016 The Anoka County Sheriff will be present at the meeting to introduce to the City Council the deputies that will be working the 2016 Anoka County Sheriff Law Enforcement Contract. es gnlsosnu' y mitted, WOVE Y O F I 9 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Harmer, Deputy City Clerk SUBJECT: Approval of Minutes DATE: February 16, 2016 The following minutes were provided by TimeSaver, reviewed by Administration and submitted for City Council approval: January 19, 2016 Regular January 19, 2016 Special January 21, 2016 Special DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 REGULAR ANDOVER CITY COUNCIL MEETING —JANUARY 19,1016 MINUTES The Regular Bi -Monthly Meeting of the Andover City Trude, January 19, 2016, 7:00 p.m., at the Andover Andover, Minnesota. Councilmembers present: Mike Knight, Councilmember absent: None Also present: City Adminis Community I Direct&W Pi City A' " 'y' Others PLEDGE OF RESIDENT No one called to order by Mayor Julie t5 Crosstown Boulevard NW, Valerie Hus and James Goodrich Dave Carlb neer, David Supplemental'= ormahon was # dded fdr4genda item 14 -- Hold Public Hearing/Order Plans & Specs/16-2/201 eetReconstromoon--tomakethewritten request by Darrel and Phyllis Page part of the public recor'`d'n addrtio .., genda item, 17A, was included in order to add a meeting for the Local Board of Appeal i Equaj tion to the City Council schedule. Motion by Bukkila, Second8dby Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES January 5, 2016, Regular Meeting: Correct as written. Motion by Knight, Seconded by Goodrich, to approve the minutes as presented. Motion carried unanimously. January 5, 2016, Closed Session: Correct as written. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —January 19, 2016 Page 2 Motion by Goodrich, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Debt Service Payments Item 4 Approve Resolution & Master Partnership Comract/MnDOT (See Resolution R007- 16) Item 5 Approve Resolution/Supporting Central Anoka County Regional Trail Master Plan Amendment (See Resolution R008-16) Item 6 Approve No Parking Resolution/Woodland Creek Townhomes (See Resolution R009-16) Item 7 Order Improvement/Order Plans & Specs/16-12/Timber Trails Park Reconstruction (See Resolution RO10-16) Item 8 Approve Roadway, Trail & Drainage & Utility Easement Offers/16-13/Crosstown Blvd. NW Trail Improvements Item 9 Approve 2015 Pay Equity Compliance Report Item 10 Approve 2016 Massage Establishment/Therapist License Item 11 Approve Application for Exempt Permit/Guardian Angels of Elk River Inc. Item 12 Approve Therapeutic Massage Establishment License Motion by Bukkila, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. ANORA COUNTYSHERIFFS OFFICE MONTHLY REPORT Commander Halweg presented the January 2016 Monthly Report to the Council. Commander Halweg reviewed the nature of the arrests that had taken place in the previous month along with other significant incidents. There were nine DWI arrests for the month, about 5 higher than last year. In addition, there were three domestic assault arrests for the month. A suspicious vehicle was identified, and during a subsequent search, several prescription pills were located and a hand gun was recovered with the serial number removed. During a traffic stop, after observing a moving violation, a search revealed 110 grams of methamphetamines and $900 in cash along with drug paraphernalia. Commander Halweg confirmed that this amount would be considered to be at a dealer level for prosecution. He recognized Deputy Nick Duren for the attest. On February 16, 2016, there will be a "Meet the Deputies Night" at the City Council meeting. He then introduced Sergeant Derek Shultz who works on Tuesday evenings and may present at a future meeting in Commander Halweg's absence. He concluded by announcing that the annual Polar Plunge, in support of the Special Olympics will be held on Saturday, February 27, 2016, at Crooked Lake. He stated that there are many ways to be involved including assisting with the event along with making donations. 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 Regular Andover City Council Meeting Minutes —January 19, 2016 Page 3 Mayor Trude thanked the Sheriffs Office. for their good work. HOLD PUBLIC HEARING/ORDER PLANS & SPECS/16-212016 STREET RECONSTRUCTION Mr. Berkowitz explained that the Prairie Meadows development is identified in the City's 2016 - 2020 Capital Improvement Plan (CIP) for reconstruction in the summer of 2016. This development consists of 169'" Lane NW between Round Lake Boulevard NW and Tulip Street NW, Quay Street NW between 169" Lane NW and 170a' Lane NW, and the paved portion of 170th Lane NW west of Quay Street NW. The proposed project includes reclaiming the existing bituminous surface, replacing bituminous curb with concrete curb and gutter, minor storm drainage improvements, and paving a new bituminous surface. There is one large lot that has been identified to have two assessments belonging to Darrel and Phyllis Page, due to the size of the lot and the potential to subdivide. The City Council in the past has opted to defer the second assessment for such lots on an escalating scale to 15 years and then a declining scale to 25 years where at that time if the lot is not subdivided the assessment expires. The total estimated cost for the project is $432,000 with $108,000 as the portion to be assessed. The assessment hearing would take place in October of 2016, with an estimated assessment of $ 7,200 per lot for 15 units. Construction would be from May — August. If bids come in the same or lower than the estimate, work will proceed, if higher than the estimate, staff will come back to the City Council. Assessments can be paid with no interest within one month of the hearing. If not, payments would be made from 2017 — 2026 in the amount of $909.93 per year. Motion by Knight, Seconded by Holthus, to open the public hearing at 7:17 p.m. Motion carried unanimously. No one addressed the Council. Motion by Holthus, Seconded by Goodrich, to close the public hearing at 7:18 p.m. Motion carried unanimously. Mayor Trude indicated that in time there will be additional information about the actual costs and with oil prices low it is hoped that a low bid can be obtained for the work. Motion by Bukkila, Seconded by Knight, to approve the plans & specs for the 16-2/2016 Street Reconstruction. Motion carried unanimously. (See Resolution R01 1-16) 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes—January 19, 2016 Page 4 CONSIDER CONDITIONAL USE PERMIT AMENDMENT — MODIFY TELECOMMUNICATIONS TOWER —16157 ROUND LAKE BLVD. NW Mr. Carlberg stated that AT & T Wireless is seeking to add three additional antennas to the existing telecommunication tower located at 16157 Round Lake Boulevard NW. Currently AT & T has nine antennas on the tower. Andover City Code 9 -12 allows telecommunication towers over thirty -five feet (35') in height by Conditional Use Permit (CUP). City Code 9 -12 also states that any change to a tower requires an amended CUP. The communications tower was built in 1990. A CUP was granted at that time for the 200 foot tower. A building permit is required in this case and the structural integrity will be reviewed by a structural engineer to make sure additional antennas can be supported by the structure. Mr. Carlberg reviewed the staff report with the Council and recommended approval. Mayor Trude asked about the engineering review on the weight load of the antenna. Mr. Carlberg reconfumed that it is part of the building permit process. He continued by stating that adding additional antennas to existing towers is preferred rather than constructing additional towers. Councilmember Goodrich asked who owns the tower. Mr. Carlberg stated that it is owned by American Tower Corporation. Councilmembers Goodrich and Holthus followed up by asking about the lifespan of tower and the timing of the inspection. Mr. Carlberg stated that the engineering inspection would follow the building permit. Councilmember Bukkila asked if there is a regular inspection schedule. Audra Kohler came to the podium, on behalf of AT & T. In response to question about the tower inspections, they me completed every 3 — 5 years to make sure towers remain in excellent condition. Mayor Trude noted the engineering seal on the presented documentation. Motion by Goodrich, Seconded by Knight, to approve the Conditional Use Permit for three additional antennas on the telecommunications tower at 16157 Round Lake Boulevard NW. Motion carried unanimously. (See Resolution R012-16) CONSIDER AN INTERIM USE PERMIT—LAND RECLAMATION -16563 HANSONBLVD. NW Mr. Dennis Kuiken is seeking an IUP to store up to 3,500 cubic yards of soil on a 33 acre site he owns at 16563 Hanson Boulevard NW. The soil is part of the Country Oaks North 2nd Addition grading and excavation for the extension of 167th Avenue NW to Hanson Boulevard NW. This project will begin in February 2016. No more than 3,500 cubic yards of soil will be placed on Mr. Kuiken' s property. The soil will be used as topsoil for sod as part of his Norlex Turf business. Mr. Kuiken requested the IUP be approved for two years, expiring on January 19, 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes—January 19, 2016 Page 5 2018. As part of the IUP request, Mr. Kuiken is required to obtain a permit from the Lower Rum River Watershed Management Organization. Although Mr. Kuiken requested a two year IDP, the City Engineering Department is recommending that the IUP expires on November 1, 2017, to ensure Mr. Kuiken can remove the excess soil and restore the area prior to the winter freeze. Mr. Carlberg reviewed the staff report with the Council and is recommending approval. At the Planning and Zoning Commission meeting there was discussion as to how the soil would be hauled to the site. A condition was added to the approval, that the soil must be hauled on private property to the site and therefore no hauling will be done on Hanson Boulevard. Mayor Trude inquired about the condition the site would be returned to once the IUP expired. Mr. Carlberg confirmed that the permit provision requires that the site be restored, but not to a buildable condition and in this case it would be governed by the Lower Rum River Watershed Management permit. Mr. Berkowitz further commented that the City does not insist it is in buildable condition, but it must be brought back to the same condition it was in prior to the IUP being issued. Mayor Trude reiterated her concern that the property not be unsightly to the community once the usage is completed. Mr. Baumgartner stated that he felt that there was enough implied in the processes and that the January 6, 2016 staff report of Mr. Berkowitz could be referenced and made part of the IUP as well. He continued by confirming that Mr. Carlberg said that there are safeguards in place through the Lower Rum River Watershed Management Organization. Mayor Trude stated she is comfortable with that opinion. The applicant confirmed that he has funds in escrow with the Lower Rum River Watershed Management Organization that will be returned to him once the site is restored. Councilmember Bukkila said that she had concerns about the large "mountain" that was a result of prior CUPS on this property and asked for clarification on the height, feeling it is a potential distraction. Mr. Carlberg stated that it would be about 1/3 of the height of the previous CUP. The applicant indicated that the height of the soil would be about 8-10 feet tall and that the Watershed would govern the restoration. Councilmember Goodrich inquired about erosion control. Mr. Carlberg stated that the applicant is required to seed the pile if it is not touched for 14 days and establish vegetation. This is required by the permit process. Mr. Berkowitz indicated that in addition a silt fence would need to be used to keep the soil contained. Regular Andover City Council Meeting Minutes — January 19, 2016 Page 6 1 Motion by Bukkila, Seconded by Knight, to approve an interim use permit at 16563 Hanson 2 Boulevard NW. Motion carried unanimously. (See Resolution R013-16) 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 SCHEDULING Mr. Dickinson requested the Council schedule a Febmary EDA Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Holthus, Seconded by Goodrich, to schedule a February EDA Meeting on February 2, 2016, at 6:00 p.m. Motion carried unanimously. Mr. Dickinson requested the Council schedule the Local Board of Appeal & Equalization Meeting as detailed in the staff report. Motion by Knight, Seconded by Bukkila, to schedule the first Local Board of Appeal & Equalization Meeting for April 18, 2016, at 7:00 p.m. with a follow up date of April 26, 2016 if needed, at 6 p.m. Motion carried unanimously. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. (Special Election) Mr. Dickinson thanked city staff and electionjudges that have helped with the activity surrounding the Special Election. There was not a large voter turnout for the Primary Election. (Youth First) There is work occurring on the 2016 budget for Youth First. Mr. Dickinson shared that there is a kitchen project going on that has been funded by the TPC Rose Organization that will help with life skills education. (Recycling) Mr. Dickinson reminded residents that recycling day is the second Saturday of the month. He noted that the trucks that haul appliances and electronics still get filled up each month. (Andover Youth Hockey) Mr. Berkowitz stated that the Andover Youth Hockey event was rescheduled from last weekend due to the cold weather and will now he held January 28-30. (Tree Removal) Mr. Berkowitz stated that the City is able to continue to work on tree removal due to the lack of snow. He noted that staff does contact residents before trees are actually cut down. 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes—January 19, 2016 Page 7 (Road Construction) Reconstruction design work by the Engineering Department keeps them very busy at this time of the year in preparation of the 2016 construction season. (Bunker Lake Boulevard) Mayor Trude stated that a resident shared information with her that had been posted about a signal light being added at Sycamore Street right at the entrance to the Wave Pool at Bunker Hills Park and next to the rail road tracks. Mr. Berkowitz said MnDOT is working on a signal justification report and that it will need to be reviewed by MnDOT before it could move forward. There is a strong indication it will be a reality. There have been a lot of revisions to that project already based on resident input. Mr. Berkowitz stated that the coordination of the timing of the lights will be important. This is not a unique situation for MnDOT. Tree removal on that contract will occur early, with trees being removed in that corridor beginning in March of 2016. Alternate routes will ease the flow of traffic north on Hanson Boulevard. There will likely be quite a bit of congestion. (Community Development) Mr. Carlberg reported that the commercial site plan application has been submitted for the new 13,000 square foot office building to be constructed at the old Stop - N -Shop location on Crosstown Drive and Bunker Lake Boulevard. Next week it is expected that the commercial site plan application will be received for the Shoppes at Andover the at the Hanson Boulevard and Bunker Lake Boulevard intersection. Residents should be very happy about these two projects. Mayor Trade thanked the staff for their work on the newsletter, noting that it is very well read. MAFOR/COUNCIL INPUT (Kelsey Round Lake Park Master Plan) Next week there is a City Council Workshop on the Kelsey Round Lake Park Master Plan. It is ajoint meeting between the Park and Recreation Commission and the City Council. Mayor Trude stated that she has regularly received emails from residents on the topic. She also noted that Councilmember Holthus had written an article about the topic for the newsletter. (Commission Interviews) Mayor Trude stated that interviews are occurring this week for Commission positions. Decisions will be made about who will begin terms in February. (Fire ReliejAssociation) Councilmember Bukkila stated that the Fire Relief Association held their annual meeting this past Saturday and will be coming to the Council with information on their updated bylaws. She noted that the members spent quite a bit of time working with the State Auditor and consulting on legal matters. They have also elected new officers. (Captain's Promotion Ceremony) Mayor Trude and Councihnembers Bukkila and Holthus, attended the Captain's Promotion Ceremony on January 6, 2016 at Fire Station #1. There is now new fire station management amongst our 55 paid on-call firefighters. She expressed her appreciation for those who are stepping up to serve. 3 4 5 6 7 8 9 10 11 12 13 14 Regular Andover City Council Meeting Minutes —January 19, 2016 Page 8 (Polar Plunge) Councilmember Holthus invited the Mayor and fellow Councilmembers to join her on a bowling team along with a member of the Special Olympics on February 19, 2016 from 5:30 p.m. — 8:00 p.m., to raise money for the Polar Plunge. ADJOURNMENT Motion by Holthus, Seconded by Goodrich, to adjourn. Motion carried unanimously. The meeting adjourned at 7:55 p.m. Respectfully submitted, Marlene White, Recording Secretary Regular Andover City Council Meeting Minutes —January 19, 2016 Page 9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES— JANUARY 19, 2016 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE ......................................................................................................... I RESIDENT FORUM ...................................................................................................................... I AGENDAAPPROVAL .................................................................................................................. 1 APPROVAL OF MINUTES ........................................................................................................... I CONSENTITEMS ......................................................................................................................... 2 Item 2 Approve Payment of Claims Item 3 Approve Debt Service Payments Item 4 Approve Resolution & Master Partnership Contract/MnDOT (R007-16).........2 Item 5 Approve Resolution/Supporting Central Anoka County Regional Trail Master Plan Amendment (R008-16) ....................................................................... 2 Item 6 Approve No Parking Resolution/Woodland Creek Townhomes (R009-16).......2 Item 7 Order Improvement/Order Plans & Specs/16-12/Timber Trails Park Reconstruction (R010-16) ....................................................................................... 2 Item 8 Approve Roadway, Trail & Drainage & Utility Easement Offers/16-13/Crosstown Blvd. NW Trail Improvements .............................................................2 Item 9 Approve 2015 Pay Equity Compliance Report .........................................2 Item 10 Approve 2016 Massage Establishment/Therapist License ............................2 Item 11 Approve Application for Exempt Permit/Guardian Angels of Elk River hic ...... 2 Item 12 Approve Therapeutic Massage Establishment License ................................2 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................................................ 2 HOLD PUBLIC HEARING/ORDER PLANS & SPECS/16-2/2016 STREET RECONSTRUCTION (R011-16).............................................................................................. 3 CONSIDER CONDITIONAL USE PERMIT AMENDMENT — MODIFY TELECOMMUNICATIONS TOWER -16157 ROUND LAKE BLVD. NW (R012-16).......4 CONSIDER AN INTERIM USE PERMIT — LAND RECLAMATION — 16563 HANSON BLVD. NW (R013-16) ............................................................................................................... 4 SCHEDULING............................................................................................................................... 6 ADMINISTRATOR'S REPORT .................................................................................................... 6 MAYOR/COUNCIL INPUT .......................................................................................................... 7 (Kelsey Round Lake Park Master Plan) ...................................................................................... 7 (Commission Interviews) ............................................................................................................ 7 (Fire Relief Association) ............................................................................................................. 7 (Captain's Promotion Ceremony) ............................................................................................... 7 (Polar Plunge) ............................................................................................................................. 8 ADJOURNMENT........................................................................................................................... 8 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 ANDOVER COMMISSIONINTERVIEWS — JANUARY 19, 2016 MINUTES The Andover Commission Interviews was called to order by 5:45 p.m., at the Andover City Hall, 1685 Crosstown Boule . Councilmembers present: Mike Knight, Shen BukkiCa (amve and James Goodrigkr -- Councilmember absent: None Also present: City Administmf , Jim Dickinson INTERVIEWS Bert Koehler IV— Planning & Mayor Trude complin while serving on the P brings to the Planning and likes to get all the Mr. Koehler stated Zoning Com iia" n. Mr. v .� Planning and Zomtig..e(�o¢ Councilmember Bukk for him it is reading a Koehler for Julie Trude, January 19, 2016, N, Andover, Minnesota. 5:47p.m.), Valerie Holthus I meeting preparation Koehler what role he he asks a lot of questions his goal.by seining on the Planning and Commission. tbute to the"Qrmvth of Andover. re ji'anything he would change about the Planning and Jicated he would like to see mandatory training for new and refresher training for those commissioners reappointed. the most difficult task was for him. Mr. Koehler answered The Council thanked Mr. Koehler for his service on the Planning and Zoning Commission and for coming in. Kim Kovich — Open Space Commission Mayor Trade thanked Mr. Kovich for his service on the Open Space Commission. Councilmember Bukkila asked Mr. Kovich what his involvement was with the DNR. Mr. Kovich indicated he was involved with education; he was the original coordinator for a DNR program on getting kids outdoors. 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Interviews far Commission Openings Minutes—January 19, 2016 Page 2 Mayor Trude indicated with the resignation of a commissioner, what would be an asset that new commissioner could bring to the Open Space Commission. Mr. Kovich stated now that the open space funds have been spent, it will be managing the open space properties and he feels a commissioner that has ideas on getting community involvement and information to the public would be an asset. Councilmember Goodrich asked him how he feels about trails being made in the parcels. Mr. Kovich answered he wants the public to visit the areas and thinks some type of woodchip trails would be good. The Council thanked Mr. Kovich for coming in. John Angell — Park & Recreation Commission Mr. Angell thanked the Council for asking him in for an interview. Mayor Trude asked Mr. Angell what motivated him to apply for the Park and Recreation Commission. Mr. Angell indicated for the past 9 years he has worked as the Recreation Program Supervisor for the City of Spring Lake Park and he served on the City of Coon Rapids Park & Recreation Commission while he was a resident there. He understands how important a parks system is to a community. Councilmember Holthus asked what his favorite park is. Mr. Angell answered his family utilizes the Purple Park the most, but his favorite would be Fox Meadows as it has a woodsy feel. He is also a big supporter of trails. Councilmember Bukkila asked how he felt as a taxpayer in Coon Rapids with the park referendum. Mr. Angell stated some things he agreed with and some things he did not agree with. Mayor Trade asked what kind of role he sees himself bringing to the commission. Mr. Angell indicated from a recreation and use standpoint that would be his area of knowledge. He feels he has insight on how to improve the use of facilities. The Council thanked Mr. Angell for coming in. Ted Butler — Park & Recreation Commission Mayor Trude thanked Mr. Butler for serving on the Park and Recreation Commission. Mayor Trade asked what value he brings to the Park and Recreation Commission. Mr. Butler replied he has a finance background and he also has a passion for kids to have recreation opportunities. Andover City Council Interviewsfor Commission Openings Minutes—January 19, 2016 Page 3 1 Councilmember Goodrich asked what kind of finance he does for the University of Minnesota. 2 Mr. Butler stated he has done internal audits, healthcare finance and now serves as a Finance 3 Manager. 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 Councilmember Bukkila asked Mr. Butler where he stands on the park maintenance budget. Mr. Butler feels it is the right thing to do by establishing a maintenance budget. As a city of 30,000 people he feels we need to plan for the long term and should have park improvements which won't stop once the city is built up. Councilmember Goodrich asked Mr. Butler moving forward is he willing to make decisions with the budget that is given to the Park and Recreation Commission. Mr. Butler answered he is willing to do that. The Council thanked Mr. Butler for coming in. ADJOURNMENT Motion by Councilmember Bukkila, Seconded by Councilmember Goodrich, to continue the meeting on January 21, 2016, at 6:00 p.m. Motion carried unanimously. The meeting adjourned at 6:51 p.m. Respectfully submitted, Michelle Harmer Recording Secretary 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 ANDOVER COMMISSIONINTERVIEWS — JANUARY21, 2016 MINUTES The Andover Commission Interviews were called to order b}}��.� or Julie Trude, January 21, 2016, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Bma' rr NW, Andover, Minnesota. Councilmembers present: Mayor Trude, Counoijrqpffibers MWKnight, Sheri Bukkila Valerie Holthus and -'I es Goodrich Councilmember absent: None Also present: Community Develo"pment Director, Dave C tt.. e rg INTERVIEWS Scoff Hudson —Planning & Zoning Cdnemissiofis%•t,, r° Mr. Hudson reviewed lus� havnig°moverd fo Andi&ver from Coon Rapids in June of 2015. He is employed. S a local bank. As to whylle}wanted fa be on the Commission, he stated that he thought it was °$d opportunity to be part of the City he calls home and to use his skills and experiences for the bettermen f thgcity. Mayor Trade asked what Mr. Hudson knew at h'arthe work of the Commission and asked if he had atter l0l a meeting &read the rnfimtes. Mr'Hudson said that he had not attended a meeting and that hh� understanding ofrfhe workl'k ..,e Commission is to help design the layout of the City including industry, and neighborhood and have input that sets those things forth. z x' Councilmember B ki6la asked what business experience Mr. Hudson had that he could bring to the Commission. He glihed tlMIn' his work as a commercial lender for a bank he has had experience helping customth buying and selling of property. He has run across real estate plats, zoning codes, and master development plans in day-to-day operations. Councilmember Goodrich inquired about Mr. Hudson's experience buying and selling properties. He replied by saying that he helps customers with financing. Legal experts typically help with platting and re -zoning. Councilmembers Knight and Holthus described the work of the Planning & Zoning Commission in detail. Mr. Hudson confirmed that he works on financing for commercial properties and with commercial developers. Mayor Trade followed up by asking whether or not he may have a conflict of interest. Mr. Hudson stated that he is not aware of any potential customers or developments in the City that would create a potential conflict of interest. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 Andover City Council Interviews for Commission Openings Minutes—January 21, 2016 Page 2 Councilmember Bukkila asked about where Mr. Hudson "sat' on property rights and whether he had a line or a limit on restrictions made by the City versus the rights of the property owner. Mr. Hudson replied by stating that he believes that people decide to call Andover home because it has options for raising animals, etc. He also commented that he cannot have garbage cans in front of his house and having covenants was something that he was looking forward to in the move to the City. Mayor Trude described some of the decisions that need to be considered by the Planning & Zoning Commission, specifically the review of "practical difficulties." Mr. Hudson commented that it sounded a lot like a community bank where you can be "rigid and firm by the book or use the book as the very solid guide." He concluded by saying that it is good to have a guide but also be able to be flexible. Mayor Trude asked what Mr. Hudson felt had been planned well in the City or not planned well. Mr. Hudson replied that the new commercial park by Andover Station is fantastic with good access and good use of space. A dislike would be the high line wires along Hanson Boulevard and that there was a lot of potential for growth within the City community. Councilmember Knight asked if there is anything specific that Mr. Hudson wanted to see in Andover. Mr. Hudson would like to see more commercial/retail, acknowledging that it will take some time. He likes the small town feel of Andover and that is one of the reasons they were attracted to the area. Councilmember Holthus commented that a lot of interested residents come to give input to the Planning & Zoning Commission and asked how Mr. Hudson would deal with it. He stated that he would take the comments as valid concerns, but at the end of the day, the Planning & Zoning Commission is charged with doing what is best for the whole. Richard Edison — Planning & Zoning Commission Mr. Edison shared the history of the cities he had lived in and his years of service on the Planning & Zoning Commission as well as the Charter Commission in Blaine. During his time on those commissions there were a lot of new businesses, and restaurants that changed hands and wanted to redevelop. Councilmember Goodrich asked for further clarification of what work was done on the commission during that time. Mr. Edison stated that he served from 2010 — 2012 during a time of significant expansion. He continued by saying that the Blaine Charter Commission met once a month and had a pretty full schedule and went through reapportionment and mapping during that time. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Interviews for Commission Openings Minutes—January 21, 2016 Page 3 Councilmember Bukkila asked if he had any experience with real estate or brokering. Mr. Edison stated he had a real estate license a couple of times 10-15 years ago but he was not really active and used it when flipping houses with a business partner. Councilmember Goodrich asked if Mr. Edison had thoughts on changing from rural to higher density. He replied by stating that if lots are too small, he believed that was undesirable and if lots are bigger, and houses are bigger, as a result there are fewer neighbors. Mayor Trude asked about Mr. Edison's thoughts related to lot development in Blaine. He stated that The Lakes had already been developed at the fime he was on the commission and that what came forward were tack -on projects, with some requests being approved, and even after approval some builders did not go forward. The Blaine Commission also dealt with requests to split larger lots. He continued by saying that requests for Wi-Fi towers were a challenge and that placement requested was right by houses or alternatively in parks which had its own concerns. Mr. Edison also gave examples of the types of questions he would ask in the case of a new business coming to the City, i.e. how many staff would be employed, how would they be a good neighbor. Mayor Trade inquired as to whether Mr. Edison drove out to sites that were under discussion. He stated that he did and cited the example of installing concrete walls in the backyards on Radisson Road and how residents would be compensated. Shane Stenzel — Park & Recreation Commission Mayor Trade thanked Mr. Stenzel for applying again and for challenging the City Council on issues. Councilmember Bukkila asked what happened with the maintenance budget -- what went right and what went wrong. Mr. Stenzel stated that it was a good exercise for the members to go out and look at the parks and that he challenged others to go out and look since some did not even know where the parks are located. Concerns came up related to the maintenance of the parks. He stated that there had been some confusion and he wished that he had asked more questions and communicated with staff earlier and that it had been a learning experience for him as chair. He continued by saying that in the end there was a good result and there is now a starting place for ongoing maintenance of the parks. He also pointed out the need to address the overuse of playing fields. Mayor Trade discussed weighing needs during budgeting and gave roads and parks as an example. Mr. Stenzel stated that the Commission's role is to advise and vote and it is the Council that makes the decisions "at the end of the day." He would like to get the members more engaged beyond approving athletic permits and to make a difference in the community. He stated that there was definitely a learning curve involved in being the chair. Councilmember Holthus stated that she appreciated Mr. Stenzel's passion and the challenges of being the chair of this Commission. She asked what he had learned from his first year as chair 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Interviews for Commission Openings Minutes —January 21, 2016 Page 4 and what goals he wants to focus on next. Mr. Stenzel replied that he would like to look at the overall park's comprehensive plan and see where the current parks are at now and not to focus on one specific project. He would like to consider how we are meeting the needs of all of the residents of the City and look at the demographics. Mr. Stenzel continued by describing how he talks to residents about the tax base that is needed to support a facility like a practice dome and the importance to look ahead, 12 years down the road, to future needs. His belief is that more athletic fields do not need to be built but the current inventory needs to be made more useable by adding irrigation, for instance. He expressed his concern about increasing taxes to fund youth athletics. He would like to consider how the City should revitalize its parks. Councilmember Holthus inquired if he wanted to focus more on regional parks and less on tot lots. He replied by stating his preference would be to focus on regional parks and trails. There are a lot of tot lots, but many of them are new so they do not have a lot of maintenance needs at this time. Councilmember Knight described the newer phenomena where parents are reluctant to send their children down the street without adults accompanying them. Mr. Stenzel said that the rural parks have less use and families tend to have their own playgrounds in their backyard. Mayor Trude talked about the importance of matching up the building of playgrounds with the demographics of the housing development and the importance of large public spaces to build community and referred to the park dedication study and using it as a roadmap. Mark Miskowiec — Park & Recreation Commission Mayor Trude asked why Mr. Miskowiec is interested in another term. He replied that parks elicit all kinds of responses and that people hold them close. On the Commission they strive to help as many as they can and that it can be a challenge and there needs to be give-and-take. Mayor Trude continued by asking how Mr. Miskowiec prepares for meetings. He replied by stating that the Commission's role is to field calls and concerns so that the Council does not have to, and to get through the details at the Commission level. Mr. Miskowiec confirmed that he has been on the Commission for 7 years, (a 1 year term plus 2 full terms). Mayor Trude inquired about the playground equipment at Forest Meadows where there had previously been playground equipment. Mr. Miskowiec clarified that the request would actually be for replacement equipment so the Commission will have some input on that and there have been some postcards and letters sent to the neighborhood. Due to the turnover in the neighborhood there is now a desire to have playground equipment again, although previously the neighborhood wanted it quieter. They would be investigating what equipment is desired and discussion about parking concerns. Mayor Trude asked if he had gone to look at the park and he 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Interviews for Commission Openings Minutes —January 21, 2016 Page 5 replied he had not. As to the Timber Rivers Park, Mr. Miskowiec said there had not been any public input and he had not visited the park. Councilmember Goodrich stated that he had watched the meetings and feels that he is qualified and engaged and then asked how he is feeling about the switch in funding. Mr. Miskowiec stated that he felt they should have asked the Council for more information on funding. Councilmember Goodrich continued by asking how he viewed his role i.e., advocating for funding versus decisions on what gets replaced and decisions on the Comprehensive Plan. Mr. Miskowiec replied by saying that the Council defines what they want the Commission to do and to give the Council a budget and the Commission will work within those boundaries. He feels that the Commission now has a greater understanding. He felt that things were unclear, but now things are much clearer and the equipment needing repair will have attention and there is a plan. Councilmember Holthus asked what is Mr. Miskowiec's favorite park. Mr. Miskowiec stated that his neighborhood park, Hidden Creek East, is his favorite. Kelsey Round Lake Park would be his favorite drive -to park for some purposes like bike riding or to see the lake and that he also likes Sunshine Park for soccer. Mayor Trade asked what the Commission's next big thing is. Mr. Miskowiec replied that there is a lot to wrap up. Joy Faherty — Open Space Commission Mayor Trude clarified that on the Open Space Commission there was one person resigning and one person reapplying. Mayor Trude continued by asking why the applicant is interested in being on the Commission. Ms. Faherty stated that she had researched it on the City's web site and had not known about it previously. She said that she is proud of the City and that the work of the Commission fills more than one goal or interest for her. Her three interests are Minnesota ecology, preserving natural areas, and conservancy of land. She expressed a desire to become more involved in the community and City now that her children are older and she has more free time. She is interested in an opportunity for personal growth and new challenges. Mayor Trude shared background information on the Open Space Commission initiatives and that the goal of this Commission will be to figure out how to manage the land that we have and how it will be used by residents and children. Ms. Faherty responded by saying that the process would begin by evaluating what is there, rejuvenating or protecting the natural parts of what currently exists, adding trails or considering ways to add quality of life, and bringing joy to this community by allowing opportunities to walk in it and enjoying the open space. She shared that she had done some research about Theodore Wirth and how he set aside space for the City of Minneapolis 100 years ago. His goal was to have a park within % of a mile for every child. She appreciated his foresight and that is what she thinks is needed for the future of the Commission. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Interviews for Commission Openings Minutes—January ll, 2016 Page 6 Councilmember Knight described two schools of thought related to open space, a more passive approach where the community goes in and wanders around and enjoys it, or to put up picnic tables and other structures to create enjoyment. Councilmember Holthus said that there was a debate at the time about keeping the land pristine and wanting no trails at all or to keep it perfect and not have any footprint of human beings in the space or the other option is to add picnic tables and trails. She asked where Ms. Faherty landed on these two theories. Ms. Faherty replied by saying that there should be a balance and ability to have both in the open spaces that exist, a trail to guide in some places might be better because if people are left to make their own trails, they might damage what is already there so in that sense a trail might be better. She goes to Rum River Central Park and that piece of property was originally farmed by her husband's grandfather or great grandfather. She appreciates that generations can go to the original property and walk the trails. From the trails she can look at the natural spaces and they will not be damaged. There are more benches being placed with names in commemoration so it feels like it is becoming more of a park now. Ms. Faherty has lived in Andover for 30 years. Councilmember Bukkila acknowledged that she had done a lot of research. Ms. Faherty stated that she works as a project manager and does a lot of research in her work and has a background in graphic design. Mayor Trude indicated that the Boy Scouts have provided a couple of kiosks at the entrance to the park, but that there are water leakage issues where the maps are kept. Ms. Faherty said that she had experience marketing with graphics and offered to volunteer. Mayor Trude suggested that there might be ways to work with a photographer to communicate about the City's open space. The meeting recessed at 7:15 p.m. The meeting reconvened at 7:25 p.m. Sharon Cramer — Planning & Zoning Commission and Open Space Commission Mayor Trude noted that the applicant had applied previously. Ms. Cramer noted that she is interested in the Park & Recreation Commission, as well. Mayor Trude asked the applicant what value she could bring to the Commissions, in general. Ms. Cramer stated that she has a lot of energy, drive, commitment, organizational, and management skills to bring to the work along with project management skills she has practiced in her career. She enjoys planning, incorporating everyone's ideas, scheduling work, and driving it to a conclusion. In addition, she stated she has budgeting skills and experience which may apply to the Open Space Commission work. The applicant confirmed her interest in all three 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Interviews for Commission Openings Minutes—January 21, 2016 Page 7 Commissions and clarified that she does not have the capacity to participate in all three. Ms. Cramer stated that she is most intrigued by the Planting & Zoning Commission, but less qualified for that Commission. She said that she has not watched a meeting of the Planning & Zoning Commission, but had read the minutes. She sees the work as a blueprint for City growth with a road map for how that plays out year after year; and zoning is defined land use and organized development, so development occurs where you want it to, leading to expectations so that in residential areas there are not windmills or bookstores right next to homes. Councilmember Knight stated that the Planning & Zoning Commission is a filter before issues get to the Council. Ms. Cramer said that she has been an election judge. Councilmember Bukkila asked about differences in what is allowed in the more rural areas (i.e. parking recreational vehicles, chickens, and kennels for dogs) as opposed to other areas where there are more restrictions and total curb appeal is valued. Ms. Cramer replied that she understood people have different needs and that they keep each other's values up in their neighborhood. She said she recognizes that people like to have their recreational vehicles and if they do not block the neighbor's view, then that is acceptable. She acknowledged that roosters can be noisy. Ms. Cramer said that a commissioner should not just "run" with their own agenda, but she personally likes a neat and orderly appearance. Councilmember Holthus asked what the applicant knew about the Park and Recreation Commission. Ms. Cramer replied that she had read about Kelsey Round Lake Park and about a 20 -year plan and the uplifting of other parks to get usage. She saw challenges of capacity planning for these parks as important, along with maximizing use and management of use and keeping up with what people want in the City's parks. Ms. Cramer noted that the playgrounds need an uplift in equipment and that there is a desire for trails so residents can get all of their steps in and stay healthy and wondered if the City might add trails for snowshoeing and biking. She suggested that there might be some synergy with open space in some of these areas. She noted that the new parks that are coming in with the new housing developments are smaller and more dedicated to the area immediately around them. She said her favorite park close to home is Pine Hills Park. Mayor Trude stated that park was part of the master plan too. Ms. Cramer said that she has tried to get a map of Andover's parks for parking and walking. Councilmember Holthus asked about Ms. Cramer's philosophy of keeping open space pure and pristine versus making trials and building picnic shelters and amenities. She replied by saying that she could see both sides, letting the creatures enjoy their space and letting the people use the land that they have contributed to preserving. She concluded by saying if residents cannot enjoy the open space, it is hard for them to be committed to or to take ownership of them. 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Interviews for Commission Openings Minutes —Tanuary21, 2016 Page 8 Anna Dirkswager — Open Space Commission Mayor Trude asked Ms. Dirkswager if she had visited any of the open spaces. She replied that she is an avid outdoor enthusiast and had visited some of the spaces with her spouse and has explored and read about the plans for development and has been following the land the City has been buying. She enjoys skiing, hiking and works for the DNR in forestry. Mayor Trude asked about how the City is doing with balancing nature versus access. Ms. Dirkswager said that it is good right now and that she is not convinced it is one or the other but that it is important to keep both on the table when it comes to planning. She pointed out that access and outreach are vital and knowing where they connect, and what is the closest access to Andover residents is important. Some residents may not know what is light behind them and what the potential is for use. Councilmember Knight posed the question of passive use of open space versus the addition of trails and picnic tables. Ms. Dirkswager said that she believes it takes a balanced approach and would not have one over the other. She would consider what is nearby and what the space is used for. She continued by saying that not all natural spaces should be natural and not all playgrounds should be equipped for toddlers. Some should be set aside and some should be more user friendly and less rugged and then there should be connections with the open spaces by trails. Ms. Dirkswager listed some of the open spaces she had visited. Councilmember Knight confirmed that all of the money had been spent for the open spaces. Mayor Trude asked what kind of skills she could bring to the Commission. Ms. Dirkswager stated that she had a lot of experience working with challenging stakeholders, management of public spaces with conflicting values, recreational value versus conservation and economic value, a different way of looking at a plan with multiple sets of eyes, strong communication skills, experience with boards, the legislative process and grants, and the best use of legislative opportunities. Mayor Trude described some of the grants the City had utilized in the past. Ms. Dirkswager shared some of her experience with grant writing and her experience in working with folks in rural communities for community good. Mayor Trude indicated that conservation easements or legacy grants could be worked on as part of the work of the Open Space Commission. Councilmember Holthus stated that the Commission talks about challenges that are going on in the open space such as invasive species, repairs, accessibility, and safety concerns. Mayor Trude outlined issues around decisions as to where to put trails so that there can be a safe walking path when there is a lot of fallen timber and other challenges such as unique species of plants to avoid. There may need to be some mapping done as it relates to the use of the land. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council Interviews far Commission Openings Minutes —danuary 21, 2016 Page 9 Ms. Dirkswager said that she is very eager to serve in the community. Blair Buccicone — Planning & Zoning Commission and Park & Recreation Commission Mayor Trude asked if the applicant had enough extra time in his life for another volunteer commitment. Mr. Buccicone confirmed his availability. Mayor Trude asked if there was one thing that the applicant would change about the parks, what would it be. Mr. Buccicone stated that the lack of connections of the trails is one of his frustrations. This last fall he described taking off a week and went to two different parks every day for a week. They enjoyed the splash pad in Blaine but the upkeep of installing one would make him pause. His favorite park in Andover is Purple Park. Mayor Trude asked if Mr. Buccicone had watched any of the meetings or read the minutes. Mr. Buccicone responded that he had read the plan and watched a few meetings on public access. He understands that it is about public service and being involved in the community and giving back. Mayor Trude asked if Mr. Buccicone had a certain way he would lean, by the rule or big picture. Mr. Buccicone responded by saying that he has to make snap decisions, but recognizes that there is a rule, but that decisions are really important to even one individual. He went on by saying that there are shades of gray to everything that one does and that he strives to do the right thing, if he canjustify a reason for it, in his work in the Anoka County Attorney's Office. Councilmember Goodrich inquired if he had any particular initiatives in mind. Mr. Buccicone said that he is working on the Heart Safe initiative and that the Fire Chief is on board with it. Mayor Trude said that she thought it was a great idea and that he could be involved whether he was appointed to the Commission or not. He also mentioned his enjoyment of swimming and how the City might partner with other entities because of the expense involved in building and maintaining pool facilities. He concluded by saying he is most passionate about support of Veterans. Councilmember Holthus asked how long Mr. Buccicone had been with the hockey association. He replied that he had been involved for six months. Mayor Trade asked which Commission would be his preference. He stated Park and Recreation Commission would be his preference. Mayor Trade asked about the City's comprehensive plan and what the applicant would see that could be improved upon. Mr. Buccicone stated that his two frustrations were the lack of restaurants and the unsightliness of the storage facility on Hanson Boulevard. He also expressed his concern about seeing people running on the roads. Council Discussion: 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Andover City Council interviews for Commission Openings Minutes —January 21, 2016 Page 10 There was discussion about the differences in the City Code for the different Commissions and when absences would constitute a resignation. Councilmember Holthus asked about appointing the chairs of the Commissions and her desire to be uniform. Mayor Trude asked that these City Code questions be added to a future workshop meeting. Mr. Carlberg stated that the Planning and Zoning Commission elects their own chair and that the Council ratifies it. Councilmember Knight asked if the Council would ever overrule the decision of a Commission. Mr. Carlberg noted that the Planning & Zoning Commission Chair term is for two years. Mayor Trude stated that she believes that there is merit to having some oversight in the selection. Councilmember Holthus reiterated her belief that the Commissions should have the right to choose their own leader. The Council reviewed their notes and recommended appointing the following people to the Commissions. Open Space Commission: 1. Kim Kovich 2. Joy Faherty Alternate: Anna Dirkswager Motion by Bukkila, Seconded by Holthus, to recommend appointment of the above people to the Open Space Commission. Motion carried unanimously. Mayor Trude stated that staff might consider sending a packet to Ms. Dirkswager as the alternate. Park & Recreation Commission: 1. Ted Butler 2. Shane Stenzel 3. Mark Miskowiec Alternate: John Angell Motion by Bukkila, Seconded by Goodrich, to recommend appointment of the above people to the Park & Recreation Commission. Motion carried unanimously. 6 7 8 9 10 11 12 13 14 15 16 17 18 Andover City Council Interviews for Commission Openings Minutes—January 21, 2016 Page 11 Planning & Zoning Commission: 1. Bert Koehler IV 2. Scott Hudson Motion by Bukkila, Seconded by Holthus, to recommend appointment of Bert Koehler and Scott Hudson to the Planning & Zoning Commission. Motion carried unanimously. ADJOURNMENT Motion by Councilmember Bukkila, Seconded by Councilmember Holthus, Motion carried unanimously. The meeting adjourned at 8:55 p.m. Respectfully submitted, Marlene White, Recording Secretary TimeSaver Offsite Secretarial, Inc. A C IT Y OF NL6D 60 E A 9) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers / CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: February 16, 2016 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $298,139.76 on disbursement edit lists # 1 - 5 from 01/29/16 to 02/12/16 have been issued and released. Claims totaling $731,460.79 on disbursement edit list #6 dated 02/16/16 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. The Andover City Council is requested to approve total claims in the amount of $1,029,600.55. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Attachments: Edit Lists Accounts Payable Computer Check Proof List by Vendor User, breach[ Printed: 01292016- 1:55PM Beach, 00429.01.2016 Invoice No Description Amount Payment Date Acct Number Reference Vendor: BeaRnes, Susan Beal Check Sequence: l ACH Enabled: False Election Judge Pay 157.25 01292016 010141310-60130 Check Totak 157.25 Verdor. B..Wd William Bonin Check Sequence: 2 ACHEnabled: Fahe Election Judge Pay 152.63 01292016 010141310-60130 Check Total: 152.63 Wades: BourqueA Angel Bourque Check Sequence: 3 ACH Enabled: False Elation Judge Pay 180.00 01292016 010141310-60130 Check Total: 180.00 Vendor: Cm rbelS Sherry Compbe6 Check Sequenae:4 ACH Enabled: False Ekation Judge Pay 152.63 01292016 010141310.60130 Check Total: 152.63 - Vendor: C.,Mic Michael S. Casey Check Sequence: 5 ACH Enabled: False Election Judge Pay 180A0 01292016 01014131040130 Check1me: 180.00 Vendor. 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OlsonLia Lia Olson Check Sequence: 33 ACH Enabled: False Eleefion Judge Pay 120.25 01292016 010141310-60130 Check Total: 120.25 Wad.: Rio seyeD Dime R an a Check Sequenee: 34 ACH Enabled: False Election Judge Pay 129.50 01292016 01014131040130 Check Tocol: 129.50 AP -Computer Check PraofListby Vendor(01292016- 1:55PM) - Page4 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Rolt Larry Rolf Check Sequeme: 35 ACH Enabled: False Election Judge Pay 152.63 01292016 010141310-60130 Check Total: 152.63 Veadm: RomoLuth Lather Romp Check Sequeace: 36 ACH Enabled False Election Judge Pay 142.50 01292016 010141310-60130 Check Total: 142.50 Vendor. RomoMari Marie Romp Check Sequence: 37 ACH Enabled: False Election Judge Pay, 18.50 01292016 010141310-60130 Check Tcak 18.50 Vendor. Sabe(het Gretchen Sabel CheckSegoeue: 38 ACH Enabled: False Election Judge Pay 150.00 01292016 010141310-0130 Check To W: 150.00 Vendor: SacenShe Sharon S.. Check Sequence: 39 ACHEmblel False Election Judge Pay 18.50 OI292O16 010141310-60130 - Check Tobd: 18.50 Vendor. SchaLuey Lucy Schalwig Check Segmme: 40 ACH Enabled: False Election Judge Pay, 152.63 01292016 010141310-60130 Checkiotal: 152.63 Vevdm: Sch':M Michael SchJling Check Sequence: 41 ACH Enabled: False Elation Judge Pay 134.13 01292016 010141310-60130 Chwk Total: 134.13 Vendor: SchilPem Pamela Schilling Check Sequence: 42 ACHEnabled: False Election Judge Pay 152.63 01292016 010141310-60130 Check Tonal: 152.63 Vendor SchuCom Connie Sabulta Check Sequence: 43 ACH Enabled: False Ekction Judge Pay 152.63 01292016 01014131060130 Check Total: 152.63 AP-Compmer Check ProofListby Vmdor(01292016- I:SSPM1 Pages Inralce No Description Amount Payment Date Acct Number Reference Veador. Sheldua Ross Sheldon Check Segneare: 44 ACH Embled: False Election Judge Pay 138.75 01292016 010141310-60130 Check Toad: 138.75 Vendor. SUohnK Michael St John Check Sequeam: 45 ACH Enabled: Pals, Election Judge Pay 171.00 01292016 0101-01310-60130 CbakTotd: 171.00 Vendor: StongJoh JOB Ston, Check Segaenee: 46 ACH Enabled: False Elation Judge Pay 90.25 01292016 0101.41310fi 130 Cbeck Total: 90.25 Vendor: Suma.116 Unum, Surma -Heine Check Sequence: 47 ACH Enabled: False Elavan Judge Pay 147.50 01292016 010141310.60130 Check Total: 147.50 Vendor: TibbenLe Lan Trbbeu Check Se aance: 48 ACH Embled: False Election Judge Pay 180.00 01292016 010141310-60130 Check Total: 180.00 Vendor: TmbomD Dom. Runbom Check Segoeme: 49 ACH F.nablM: False Election Judge Pay 171.00 01292016 010141310-60130 CheATotal: 171.00 Vendor: UmmchL Libya Ustimahuk Check Sequence: 50 ACH Enabled: Else Eluaion Judge Pay 152.63 01292016 010141310-60130 Chak Total: 152.63 Vendor. UslimchP PrBUsmuhuk Check Sequence: 51 ACH Embled: False Election Judge Pay 152.63 01292016 010141310fi0130 Check Total: 152.63 Veadoc: VaoH.B Sessions, Y llecke Check Segaena: 52 ACH Embled: False Eladoa Jadge Pay 129.50 012920/6 01014131M0130 Check Total: 129.50 Page AP-Compma Cbeck ProofListby Veador(01292016- 1:55PK Invoice No Description Amount Payment Date Acet Number Reference VeMor. VogdKrl Kris Vogel ACH Enabled: False 152.63 Election Judge Pay 010141310.60130 C1 Total: Vendor. Whit la, Mary While RI«tion Judge Pay ACH Evabled: False 157.25 Check Tocol: Vendor: WilhelmC Cindy Wilhelm Election Judge Pay Check Total: Vendor: WelfJohn Johe Wolf 01014131060130 Elation Judge Pay Check Tocol: VeMor: YOMGlm Gloria Young ACH Enabled: False 175.00 Election Judge Pay OIOI-4131040130 Chak Total: Vendor: Zillharl Jo Zillhardt Election Judge Pay ACH Enabled: False 150.00 Check Total: 010141310-60130 Tocol for Check Run, Tocol of Number of Checks: AP -Comp ChwkProofl.Wby Vendor(01292016- 1:55PW 134.13 8,496.55 Page Check Sequence: 53 ACH Enabled: False 152.63 01292016 010141310.60130 152.63 Check Sequence: 54 ACH Evabled: False 157.25 01292016 010141310-60130 15].25 Check Sequence: 55 ACH Enabled: False 157.25 01292016 01014131060130 159.25 Check Sequeoce: 56 ACH Enabled: False 175.00 01292016 OIOI-4131040130 175.00 Chuck Sequence: 59 ACH Enabled: False 150.00 01292016 010141310-60130 150.0 Chak Sequence: 58 ACH Enabled: False 134.13 01292016 010141310-60130 134.13 8,496.55 Page Accounts Payable Computer Check Proof List by Vendor U. breadef Pante: 0210212016- 8 32A Batch: 00402.02.2016 Invoice No Description Amount Payment Date Acct Number Reference Veem: Ablelose Able Hosc Aad Rubber Check Seaence:I ACH Enabled: False 1-871774 3/8"Pnhonx 1/4" MPT Buss 8.82 02/052016 610048800-61020 Check Total: 8.82 Vendor: Auron Almon Electric CoToratio, Check Statuette: 2 ACH Enabled: False 107142015-1 IYaide Rnoll Pk Repair Boxes&Lighting 1,060.00 12/312015 OI01-05000-63100 10725-2015-1 Fire Station#3 Comp Ouraide Lighting m LID 4,410.84 IV312OI5 010141920-63105 10730-2015-1 Wve Wamivg Hone®Hawkridge 125.00 12/3/2015 010145000-63100 10735-2015-1 Replay Rick, Ballast&Bulbs 1,615.65 12/312015 2130-04300-63105 10736-2015-1 W WD for Hockey Rivk Condenser Par 1,080.00 12/312015 2130-04300-63105 10738-2015-1 Parking Lot Change Hades to LED 834.52 12/312015 213044000.63105 10740.2015-1 Fire Station #2-W Art Compressor 250.00 12/312015 OIOtAI920L3105 10741-2015-1 Rewire City Hall Lights 610.00 IV312015 010141910-63105 10745 -2H5 -t Crooked Lk Hockey Rink Hwitch for luck Light, 105.30 12/312015 0101-45000-63100 107462015-1 City Hall Hockey Rnk Replace Fixtures 993.51 12/312015 010145000-63100 10751-2015-1 W. Maintenance Garage Fan 1,050.67 021052016 0101AI930-63105 10779-20141 2 LED 54 Watt Conversion Lights 498.56 02N52016 418049300-63010 10782-2016-1 Vapor ProefLereas and Larches -Community Ce 851.12 02/052016 2130-4400063105 Cheek Total: 13,485.17 Vendor. Ameriges Amerigas Check Sequence: 3 ACH Enabled: Fake 3048151526 Fork Lift Fuel - Supplies 39.99 02/052016 610048800-61020 Check Torah: 39.99 Vendor: Anne rTec Ancon Technical Center . Check Saquence:4 ACH Enabled: False 57914 Marnma,-Whiele#205 25.00 02/052016 610048800b3135 Check Total: 25.00 Venda: AndaHm Tim Anda Check Sequmce:5 ACH Enable: False Refired -13779 Cr Refund -13779 Crave St NW 69.90 02/052016 010142300-52190 AP -Computer Check Proofldst by Vendor (02/022016- 8:32 AW Page 1 Invoice No Description Amount Payment Date Acct Number Reference AP -C mpufer Check Proofl,imby Vmdm (02/022016 - 8:32 Ab) Page 2 Chckiotal: 69.90 Vendor: AodFire Andover Firefighters Check Sequence: 6 ACH Enabled: False Pass Dun to Fire Relief 3,000.00 12812015 0101-42200-53490 Check Tocol: 3,000.00 Vendor: AckCo03 Anoka Co Check Sequence:7 ACH Enabled: False Anoka Cc Land Acq. Outlot A, Chesterton Commaos(23-3: 180.65 OV05/1016 41M49300-65100 Anoka Co land Acq. Outlot A, Crown PoinW26-32-24-41- 695.98 0VOS2016 414049300-65100 Check Total: 876.63 Vendor: AnkCo09 Anoka Co Comer Ulth&Eovir Svc Check Sequence:9 ACH Enabled: False 29457 Class I Used Oil Gevemtor License 100.00 OVOSf2016 61N48800-61320 Chock Total: 100.00 Vendor. Bckrokr Becker Arena Products, Inc Check Sequence:9 ACH Hnsbled: False 1000048 Pro Shop Supplies 2,18.74 02/052016 2130-04200-61020 1000107 Pad Foam Rink Divider 1,549.85 02/052016 2130-04300-61020 1000107 Pad Foam Rink Divider -103.00 02/052016 2130-00000-20301 Check Total: 1,695.59 Vend.: Boyerl Boyer Truck Parts Check Sequence: 10 ACH Enabled: False 1028094 Switch Any - Vehicle #139 128.02 02/052016 610048800-61115 Check Total: 128.02 Vendor. BudgLigh Budget Lighting, Inc. Check Sequence: 11 ACHEmbled: False 601543 Sylvania & Ballast Ughts-Community Center 1,351.40 02/052016 213044300.61120 601543 Sylvania&Ballast Lights - Community Center -87.00 02/052016 213040000-20301 Chock Total: 1,264.40 Vmdor. Con1m, Come,,Link Check Sequence: 12 ACH Embled: False 763-7546713 Subway (Comm Ch) Phone 56.65 OV052016 213044100-62030 Check Total: 56.65 VeM.: CityAndo City ofAndov. Check Sarymce: 13 ACH Enabled: False Public Works - Scow Water 318.11 12/312015 010141930-62025 204320 2M Faced PW -Stam Water 303.34 12/312015 010141930.62025 204320 AP -C mpufer Check Proofl,imby Vmdm (02/022016 - 8:32 Ab) Page 2 Invoice No Description Amount Payment Date Acct Number Reference 1st Parcel PW - Storm Water 243.88 12/318015 010141930-62025 204320 Se,shine Park -Salm Water 8.91 12/318015 010145W0-62025 204322 City HaH/Sr Car - Stara Water 242.37 12/318015 010141910-62025 204323 Strip Along Hmaon Blvd 40.90 12/318015 213044000-62025 204323 CH Park Lights -Same Wear 8.91 12/318015 010145000-62025 204323 Pumphouse #4 8.91 12/318015 510048100-62025 204323 Faceplate. 96 -Storm Wow 8.91 12/318015 5100-48100-62025 204324 Pua,phoose#7-So. Water 8.91 12/318015 510048100-62025 204325 Hidden Creek N - Starr, Water 8.91 12/318015 010145000-62025 204326 Shadowbmok E PK -Sturm Water 8.91 121318015 010145000-62025 209327 Water Treameent Plano Sam 84.83 12131/2015 510045100-62025 204325 Fire San. #3 -Stood Wats 5.91 121318015 0101-41920-62025 204329 Coa,murdty Center -Storm Water 405.59 121318015 2130-44000-62025 204330 Country Oaks Pk - Storm Water 8.91 121318015 010145000-62025 204332 Hickory Meadows Pk- Storm Wat 8.91 12/318015 010145000-62025 204348 Fire Station#t - Storm Water 8.91 121318015 010141920-62025 204349 Crooked Lake Boat Landing 8.91 12/318015 010145000-62WS 212997 Eveland Fields - Sm. Water 8.91 12/318015 OIOl45000-62025 212988 Fox Meadow Park -Sam Water 8.91 12/318015 010145000-62025 212989 Hawkn'dge Park -Sturm Water 8.91 12818015 010145000-62025 212990 Bidden Creek E Pk - Storm Wat 8.91 12/318015 010145000-62025 212991 falls Of BuokerUWPwk 8.91 12/318015 010145000-62025 212992 Normwoods East Perk - Storm 8.91 12/318015 010145000-62025 212993 Northuroods West Park - Storm 5.91 121318015 010145000-62025 212994 Oak Bluff Pork - Storm Water 8.91 121318015 0101-45000-62025 212995 Pine Hills Foods -so. Water 8.91 12/318015 010145000-62025 212996 Pleasa,t Oaks Park - Sara, Wat 8.91 12918015 010145000-62025 212997 Prairie Knoll Pork - Storm 8.91 121318015 010145000-62025 212998 Water Tower#1-Sam Water 8.91 12918015 510048100-62025 212999 Pumphouse48-Storm Water 8.91 121318015 510048100-62025 213000 Red Osla W Pk- Sturm Water 8.91 121318015 0101-4500052025 213001 Terrace Park -Sara, Water 8.91 12/318015 010145000-62025 213002 Timlar Tunils Park - Storm Wat 8.91 /2/318015 010145000-62025 213003 Wild Ida Park - Storm Water 8.91 12/318015 010145000-62025 213004 Pumphonse #1 - Storm Waor 5.91 121318015 510045100.62025 213005 Pwrphovse#2-Storm Water 8.91 12912015 510048100-62025 213006 Pua,phouse#3-Storm Water 8.91 12/3/8015 510048100-62025 WOW Pumphouse#5-Stan, Water 8.91 12918015 510048100-62025 213008 Lan,seN Wit -SO. Water 8.91 12/312015 010145000-62025 213009 Chesterton Commons Park 8.91 121318015 010145000.62025 213012 Nord.. Park -Some Water 8.91 121312015 0101-4500052025 213013 Creekview Crossing Pork 8.91 12918015 010145000-62025 213014 -_ Kelsey Round Lk Park 8.91 12/3/8015 010145000-62025 213015 AP -Computer Check PmofList by Vendor (02/028016 - 8:32 AM) Page 3 Invade. No Description Amount Payment Date Acct Number Reference Strootman Park - Storm Water 8.91 12/312015 010145000-62025 213016 Fire Station 42 8.91 12/312015 010141920-62025 213076 Sbady Knoll Park - Storm Water 8.91 12/312015 0101450110-62025 213078 Oek Blufl"Pmk 15.61 12/3I2015 010145000-62010 212995 Rose Park - Irrigation 15.61 12/312015 030145000-62010 214132 Public Works 554.45 12912015 010141930-62010 204320 1929 Crosstown Blvd 8.91 12/312015 010141930-62025 204321 Sunshine Park 239.06 lV312015 010141970-62010 204322 City Hall/Semen Center 609.63 12/312015 010141910-62010 204323 Pamphouse N6 15.61 12/312015 510048100-62010 204324 Pumphouse W7 15.61 12/312015 510048100-62010 204325 Hidden Creek North Park 15.61 12/312015 010145W0-62010 204326 Shadowbrook Beat Park 15.61 12/312015 010145000-62010 204327 Water Treatment Plant 1,616.99 12/312015 5100-48100-62010 204328 Fire Station N3 253.41 12912015 0101-41920.62010 204329 Community Center 3,508.97 12/312015 2130-44000-62010 204330 Commentary Center 108.52 12912015 2130-44100-62010 204330 County Oaks Park 15.61 12912015 010145000-62010 204332 Jay St Sprinkler Hoose 15.61 12912015 2110-00000-11310 204333 ASN Ballfields 164.04 ID312015 010145000-62010 204334 ASN Sprinkler HOmo 15.61 12/312015 010145000-62010 204335 Community Garden Plots 15.61 ID312015 418049300-62010 204339 Woodland Estates Park 15.61 12912015 010145W0-62010 204340 Stop-NShop 59.08 12912015 4501-49300.62010 212986 Hickory Meadow Park 15.61 12/312015 010145000-62010 204346 Fire Station 41 145.43 12/312015 010141920-62010 204349 2600136th Ave NW 11.97 12131/2015 450149300-62010 204350 Pamphouse#3 15.61 12912015 510048100-62010 213007 Slywk Property 8.91 12912015 010131930-62025 204320 AP -Computer Check ProofUstby Veadm(02ffi=016- 8:32 AW page 4 Check Total: 9,496.63 Vendor. C1.0 Class C Components Inc. Check Sequence: 14 AM Emble&- False 189405 Communitycenter-Supplies 939.61 02/052016 2130-44000-61020 Check Total: 939.61 Vendor: CommRra Commercial Refrigemo.. Deck Sequence: l5 ACHEnabled: False 43681 Started Up& Checked Operation ofVFD 3,556.53 1291/1015 2130.44300-63105 Check Total: 3,556.53 Vendm: Compl ine CompmalvfinemisAmerica Check Sa,,mrce: 16 AM Enabled: False AP -Computer Check ProofUstby Veadm(02ffi=016- 8:32 AW page 4 Invoice No Description Amount Payment Daft Acet Number Reference 71435950 Bulk Coarse LA-HWY 3,525.69 02/052016 010143200-61125 91436135 Thawrox-Treated SelRUS 8,190.94 02/052016 010143200-61125 91436986 Bulk Coarse LA -Hwy 1,760.63 02/052016 010143200-61125 Check Total: 13,499.26 Vendor: CoonRapi City of Coon Rapids Check Sequence: 19 ACH Enabled: False 11501 Specialised Res. Training 600.00 12/312015 010142200-61315 Check Total: 600.00 Vendor CorvalCo Co.1 Constructors, Inc Check Sequence: 18 ACH Enabled: False 821689 Replaced seal assembly, sleeve, sod slinger ring- 2,44L31 02/052016 5IM48100-63105 Check Total: 2,441.31 Vador. CubFoods Cub Foods Coon Rapids Check Sequence: 19 ACH Enabled: False 320-40638 Misc. Supplies 23.10 12/312015 213044000.61020 Check Total: 23.10 Vandon Dal. Dales Check Sequence: 20 ACH Enabled: False 2998318 snit or -Co. Co, 139.09 02/052016 213044000-61020 2999264 Cord 122x50, GFCI Yellow -Comm Ctr 190.41 02/052016 213044000-61020 2979330 Vac Wand w/Strep-Conor Ctr 50.90 02/052016 213044000-61020 Check Torah 380.20 Vendor: Dah.Oil Beira Oil Company Check Sequevice: 21 ACH Enabled: False 40259 450 Gal- Gasohol 87 Oxygenate 904.25 02/052016 610048800-61045 40260 3000 Gad - Diesel Fuel 1,735.00 02/052016 610048800.61050 Check Total: 2,439.25 Vendor: ECM ECM publishers, Inc. Check SNuence: 22 ACH Enabled: False 293806 Andover Today Newslaer 1,826.00 02/052016 010141210.63030 294069 2016 Budget Summary - Publication 109.63 02/052016 0101-41400453025 294069 2016 Budget Summery-Publiweoa 50.00 02/052016 2110-46500-63025 294069 2016 Budget Summary -Publication 50.00 02/052016 414049300-63025 299196 Public Accuraty Bad publication 26.88 02/052016 010141310-63030 Check Total: 2,062.51 Valor. Fameml Fasteual Coormy Check Sequence: 23 ACH Enabled: False NMC8136529 Flex Guard L Gloves-aNmed -19.25 02/052016 010143100-61020 AP -Computer Cbak PmofListby Vendor (02/022016 - 8:32 AM) page 5 Invoice No Description Amount Payment Date Acct Number Reference MNTC8136547 Power Flex Gloves 54.27 02/052016 010143100.61020 MNTC91365U X Coverall 18.60 02/052016 510048100-61005 Cbeck Total: 55.62 Vendor. ForceAm Force America Disinbuting LLC Check Sequence: 24 ACH Enabled: False INOOI-1019284 I -Burson Calibration & Main PCB Aasy 1,430.21 02/052016 6100-48800-61115 Check Total: 1,430.21 Vendor. G& G& Services I.. Check Sequence: 25 ACHEnabled: False 1182514622 Uniform Cleaning 137.42 02/052016 010143100-61020 11825146M Uniform Cleaving 19.64 02/052016 010143300.61020 1182514622 Uniform Cleaning 58.89 02/052016 010145000-61020 1182514622 Uniform Cleaning 19.64 OV052016 SIM48100-61005 1182514622 Unifoun Cleaning 39.25 02/052016 520048200-61005 1182514622 Uniform Cleaning 19.61 02/052016 610048800-61020 Check Total: 294.45 Vander: GopberSt Gopbu State Ona -Call he Check Sequence: 26 ACH Evabled: False 6000153 2016 Armual Facility Operator Fee 50.00 02/052016 510048100-63040 6000153 2016 Arcual Facility Opwator Fee 50.00 02/052016 520048200-63040 Check T.W 100.00 Vendor: HagfomT Ted Hagfom Inc. Check Sequence: 27 ACH Enabled: False 201602 Electrical laspeetioos 1,225.12 02/052016 01014230063005 Check Tonal: 1,225.12 Venda: Hakanson Flakaveon Avdersov Assoc., Check Segnmce: 28 ACH Enabled: False 35583 Additional Survey& Easement De phons 1,218.00 IV312015 450149300-63005 Cheek Total: 1,218.00 Vendor. Hawkms7. Hawk. Inc Check Sequence: 29 ACH Enabled: False 3820855 Awn. 15 & LPC 31 3,509.07 02/052016 5100-08100-61040 Check Total: 3$09.07 Vendor. HDS,,VA HE, Supply Ivaterxroda, LTD. Check Sequence: 30 ACH Enabled: False F055306 Iperl Covera 197.70 02/052016 510048100-61150 ARComputer Check PmofL by Vevdor(02/022016-8:32AM) Page6 Invoice No Description Amount Payment Date Acet Number Reference Check Total 197.70 Venda: InshRes Lutrvmeeal Reaeemh, Inc Cheek Sequence: 31 ACH Enabled: False 9880 December 2015 Total Coliform Testing 216.00 12/31/2015 510048100-63005 Check Total: 216.00 Vendor: SenaVend 3en'a Ve¢cl Check Sequence: 32 ACH Enabled False 821530 Pop Machine Repair 164.50 02/052016 7100-00000-24208 Check Total 164.50 Vendor. KDFISafet KDH Safety, LLC Check Seque¢ce: 33 AM Enabled: False 150 RMTraw¢g 240.00 021052016 0101-41230-63005 Check Total: 210.00 Vendor. Kriss Kriss Premium Products be Check Salue¢ce: 34 ACH Enabled: False 143491 Advantage Megauo¢-Comm Cn 1,769.39 014152016 2130-04300-61120 Check Total: 1,769.39 Vendar LeegueMN L as ere of Minnesota Cities Cbeck Segaevice: 35 ACH Enabled: False 229952 2016 Safety& Loss Co¢trol WShop-Done M 20.00 021052016 010141230-61315 Check Total: 20.00 Vendor: LegShiel Legal Shield Cheek Sequence: 36 ACH Enabled: False 31833 February 2016-LoglWald 108.65 021052016 0101-00000-21219 Check Total: 108.65 Venda: LittleFa Little Falls Machine, Pat. Check Sequence: 37 ACH Enabled: False 57420 Tmck Wing Bolt castle and flm washer 146.71 02/052016 610048800-61115 Check Total: 146.71 Vendor: LubTechE Lube Tech ESI Check Sequa¢ce: 38 ACH Boallkd: False 9639 Diesel Fuel Additive cart 534.77 021052016 61M48500-61050 Check Tmal. 534.77 Venda: Lubffech Lubrication Tmbnologim, Pat. Check Sequence: 39 ACH Enabled: False 31917 Return -(8131/15#31917) -234.00 02/052016 610048800-61020 AP-Computa Check PmofList by Veudoc (02102/2016- 8:32 AM) Page 7 Invoice No Description Amount Payment Date Acct Number Reference 703764 Mobil -Supplies 81.60 02/05/2016 610048800,61020 711684 Mobil DTE 10 Excel - Stock 138.31 02/052016 610048800-61115 732109 Diesel Exbaast Fluid 155.55 02/052016 610048800-61050 732109 Tractor Hyd Fluid& Mobil Delves 15W40 1,752.36 02/052016 610048800-61115 733215 Kendall Veratrons ATF 688.22 02/052016 6100-08800-61115 Check Total: 2,582.04 Vendor. M.6 Menmds Check Sequence: 40 AM Enabled: False 6502 ruts, supplies 104.50 02/052016 2130-04000-61020 6645 3/44x8 finsbed birch 44.99 02/052016 010141930-61120 6967 4.100 poly clear, folding saw house, 89.95 02/052016 510048100-61105 7019 #452 -digital meter 9.99 02/052016 610048800461115 7019 48" replecment bulbs 139.92 02/052016 010141930-61120 7019 socket 18.68 02/052016 610048800-61205 7119 4x100 poly clear 55.97 02/052016 510048100,61105 7137 styrene prismatic 2x4 5.74 02/05/2016 010141930L1120 7196 mist supplies 46.23 02/052016 2130-4430061020 7267 48"slum straight edge 7.47 02/052016 010143300,61105 7557 swirl touch, no sue 84.92 02/052016 5200-48200-61005 Check Total: 608.36 Vendor: MetAres Metmpolitan Area Manageme Check Sequence: 41 ACH Enablel: False 2055 Does - J.Diclayson 45.00 02/052016 010141200-61320 Check Total: 45.00 Vendor. Minaft Minneapolb/St. Paul Eusinow Check Sequence: 42 AM Enabled: False 3, suNcriptio 3yr Subscription 83.00 021052016 010141200,61320 3W sulacriptio Syr Subscription 83.00 02/052016 21104600-61320 Cbeek Total: 166.00 Vend.: MNPCA Minnesota PoEution Control Agency Check Sequence: 43 ACHEnabiel False Can Renewal S.Wbachold - cert renewal 23.00 02/052016 520048200-61320 Check Total: 23.00 Vend.: MNRWA M nnesota Ruml Water Assoc Check Sequence: 44 ACH Enabled: False MWRACoaf M.Cramron; J.KralbSProtovooky 450.00 02/052016 520048200.61315 MWRA Coal M.Cremron; JXrall;S.Prowmaky 225.00 02/052016 510048100-61315 Check Total: 675.00 AP -Computer Check Preefl.ist by Vend. (02/022016 - 8:32 AM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference Vendor: NCPERS NCPERS Group Life Ins. Mi Check Sequence: 45 ACH Enabled: False 3120216 Feb 16 144.00 02/052016 010140000-21205 3120216 Feb 16 16.00 02/052016 '1100-00000-21218 Check Total: 160.00 Vector: OReiAuto OReilly Aub Pws Check Sequence: 46 ACH Enabled: Fahe 3253-173191 #8 -ceramic pad 27.69 02/052016 6100-08800-61115 3253-173338 #8 -micro v belt 33.64 02/052016 610048800-61115 Chcek Total: 61.33 VeMor. OHDepw Office Depot Check Satuence: 47 ACH Enabled: False 816812278001 paper 554.85 02/052016 010141420-61005 816812278001 pocket letter 99.33 02/052016 010142300-61005 Check Total: 654.18 Vendor: OVSveGo Oxygen Service Company Check Sequence: 48 ACH Enabled: False 0333043/ h isc. Supplies 35.96 12212015 6100.48800-61020 Check Total: 35.96 Vendor: PauiBou Parties That Bounce, LLC Check Sequence: 49 ACH Enabled: False 300 Slide& Bounce He. for Oct - Dec 2015 345.00 12/312015 2130-44400.63005 Check Tocol: 345.00 Vender: Precise P.Cise MRM LLC Check Swquence: 50 ACH P.nebled: False ]6200.1007607 Software Licenses 219.52 02/052016 010143200-61320 IN200-1007607 Software Licenses 80.00 02/052016 010143100-61320 IN200-1007607 Software Licenses 118.00 02/052016 510048100-61320 ]6200.1007607 Software Licenses 118.00 02/05/2016 520048200-61320 Check Total: 535.52 Vendor. PrintSer Printers Service, Inc. Check Sequence: 51 ACH Enabled: Falae 276479 77" Ice Rnife Sharp -Comm. Ctr 100.00 02/052016 213044300-61020 Check Total: 100.00 Vendor. Pu Guard ProOuard Sports, Inc. Check Sequence: 52 ACH Enabled: False 338133 laces 243.65 02/052016 213044200-61245 AP -Computer Check PmofList by Vendor (021022016- 8:32 AM) Page 9 Iuvolce No Descrip"On Amount Payment Date Acct Number Reference AP -Computer Cheek Proof List by Vendor (02/022016 - 8:32 AM) Page 10 Check Total: 243.65 Vendw: RDOEgmp RDO Equipment Check Sequence: 53 ACH Enabled: False P02651 Compressor-Unit#124 757.43 02/052016 6100-08800-61115 Chaek Total: 757.43 Vendar: MCCAR Rican Check Sequence: 54 ACH Enabled: False 2016-46 Replaced Fen Timer, cleaned flame sensor 210.00 02/052016 51004810063105 Check Total: 210.00 Vendor. Rivendla Heidi Rivers Check Sequence: 55 ACH Enabled: False January 2016 ITS Coach - January 2016 90.00 02/052016 2130-04300-63005 Check Total: 90.00 Vendor: RostrAINL Rosenbauer Minp to LLC Cheek Sequence: 56 ACH Enabled: False 18897 - Super Kussmaul-Unit#E-]l 360.36 02/052016 6100-05800-61115 Check Total: 360.36 Vendor: SnepOn Snap-On hWustrial Check Sequence: 57 ACH Enabled: False ARV/7868288 Adapmrs - Tools 84.81 02/052016 61004880061205 ARV27895714 Adaptors -Teals 68.25 02/052016 610049SOM1205 Check Total: 153.06 Vendor: SPOK SPOK, INC. Check Sequence: 58 ACH Enabled: False n754342A on-callpager-Janco Feb 25.51 02/052016 5IOP48100-62030 Check Total: 25.51 Vendor TahoSp] Taho Sportswear, Inc. Check Saluence: 59 ACH Enabled. False 15TF2677 Performance Ts -Comm Ctr 1,475.60 02/052016 213044400-61055 Check Total: 1,475.60 Vendor: Fates. Timesaver Check Sequence: 60 ACH Enabled: False M IM3 Ptak & Ron Comm. Mtg 136.00 02/052016 OI0145000.63005 M21843 Planning Comm WS&Mtg 169.50 02/052016 0101.41500-63005 W1843 City Council Mtg&Closed Session 178.75 02/052016 010141100-63005 Check Total: 48,415 AP -Computer Cheek Proof List by Vendor (02/022016 - 8:32 AM) Page 10 Invoice No Description Amount Payment Date Acct Number Reference Vendor: Viae [Rine Check Sequence: 61 ACH Enabled: False 73401347 Blk 16 Barbel Ymyl Basket Tmek 302.00 02/052016 213044300-61020 Check Tomi: 302.00 Vendor: Verizon Uerizoa Wireless Check Soquevice: 62 ACH Embled: False 9958785278 Monthly Cell Phone Service 70.73 OV052016 010141200-62030 9758785278 Monthly Cell Phone Semee 147.87 02/052016 010142300-62030 9758785278 Monthly Cell Phone Service 164.78 02/052016 2130-44000-62030 9758785278 MOnWly Cell Phone Service 98.44 02/052016 010141500-62030 W58785278 Monthly Cell Phone Service 402.49 02/052016 010141600-62030 9758785278 Monthly Cell Phone Service 59.42 02/052016 010141400-62030 9758785278 Monthly Cell Phone Service 244.55 02/052016 010142200-62030 W58785278 Monthly Cell Phone Service 104.43 02/052016 OI0141420-62030 W58785278 Monthly Cell Phone Service 375.73 02/052016 010145000-62030 W58785278 Monthly Cell Phone Service II7.O6 02/052016 520048200-62030 W58785278 Monthly Cell Phone Service 74.03 02/052016 010143300-62030 988785278 Monthly Cell Phone Serviced 293.54 02/052016 010143100-62030 9758785278 Monthly Cell Phone Service 138.97 02/052016 6100-48800-62030 9758785278 Monthly Cell Phone Sernee 249.50 02/052016 5IM48100-62030 Check Total: 2,541.54 Vendor. WmWBq Winter Equipmem Company, Inc. Check Sequence: 63 ACH Enabled: False W29136 Razor system 5,448.38 02/052016 010143200-61105 Check Tenal: 5,448.38 Veodm: WSB WSB& Associates, Inc. Check Sequence: 64 ACH Enabled: False 14 Conary Oaks North 1,280.00 12212015 7200-00000.24203 7 Wffindow Woods 2nd Addm 642.00 12/31/2015 7200-00000-2!203 9 Carson's Ridge 624.00 IMW015 7200.00000-24203 Check Total: 2,546.00 Vendor: YMCAAnc YMCA ofMetm Mpls- Andover Check Sequence: 65 ACH Enabled: False Life Guard Cher, 30.00 02/052016 2130-00000-24201 Check Totl: 30.00 Yevdor Ziegler Ziegler'• me. Check Sequence: 66 ACH Enabled: False SW050249691 Repairs -Lift Station#4 908.50 02/052016 520048200-63100 AP-Compaer Check PmofTA t by Vendor (02/022016 - 8:32 AM) Paeg 11 Invoice No Description Amount Payment Date Acct Number Reference Check Tutal: 908.50 Toral for Check R. 88364.43 Total of Number of Checks: 66 AP-C.p.W Check ProofLiatby Veodor (02J02/2016- 8:32 AW Page 12 Accounts Payable Z Computer Check Proof List by Vendor J useu brevdef Priutel: 021042016- 1:47PM Batch: 00403.02.2016 Invoice No Description Amount Payment Date Acct Number Vendor: WellsFar Wells Fargo Bard: eneck Sequence:I Misc. supplies 623.55 12131/2015 010141930-61120 Tools 36.71 12/312015 010141930-61205 1,1ise. Supplies 149.97 12/312015 010145000-61105 3,fise. Supplies 38.57 12/31/2015 0101-0191061120 Fuel 24.50 12/312015 6100-0880061045 Parts for Units# 4824,#4805&1!4828 858.94 12/312015 6100-08800-61115 Filter 17.99 12/312015 5100-08100-61005 Mise. Supplies 87.49 121312015 010142200-61005 Misc. Supplies 29.56 12!312015 0101-42200-61020 Fuel 25.59 12/312015 010142200-61410 Subscription 35.00 /2/312015 OIOI-43200-61325 Pop 16.05 121312015 710MOMO-24208 License 449.00 12/312015 010141420-61320 Computer Upgrades 62.26 12/312015 010141420-61225 All Staff Meeting 37.42 121312015 010141200-61310 Council Meeting 31.96 12/312015 010141100-61310 Recycling Brochure 35L37 12A12015 010146000-63025 Misc. Supplies 1,675.73 121312015 010145000-61020 Misc. Supplies 327.00 12/312015 01014193061020 Officer Badge Ceremony 85.80 02/042016 010142200-61310 Parts for Units #161, #525 & Stock 510.16 0224/2016 610048800-61115 StafyMeeting 160.63 02/042016 010141230-63900 Misc. Supplies 535.54 02/042016 21304440061020 Misc. Supplies 302.94 02/042016 2130-04000.61120 ACC Meeting 95.02 02/042016 213044000-61310 Misc. Supplies 183.16 02/042016 010141500-61005 2016 Membership Dec. 270.00 02/042016 01014150061320 Subscription 80.00 02104/2016 01014230061325 Registrefion 438.14 02/042016 01014230061315 Registration for Conference 110.00 02/042016 010141600-61315 Membership Wes 39.99 02/042016 61004880061320 E61 R Reference ACH Enabled: False AP -Computer Check ProofListby Vendor (021042016 - 1:47 PM) Page 1 Invoice No Description Amount Payment Date Aeet Number Reference Check Total: 7,690.04 Total for Check Rua: 7,690.04 Total of Number of Checks: A-Compma Check Pmofl by Veotlor(02IW2016- 1:47PM) Paget Accounts Payable Computer Check Proof List by Vendor q c �r r o n Use,. beenald '�'/J/_/� Printed: 02/05/2016- 9:25AM Batch 00405.02.2016 Invoice No Deseriptlon Amount Payment Date Acer Number Reference Vendor: AceSolid Ace Solid Wast, Inn. Check sequence: 1 AM &cabled: False 94679/15146M ON16 Commercial Waste & Recycling 410.97 02/052016 2130-4410062020 W679/1514684 02/16 Consmercial Waste &Recycling 410.97 02/052016 2130-04000-62020 Check Total: 821.94 Verdes: Aheon Ancon Bleeme Corporation Cheek Sequence: 2 ACH Bnabled: False 10773-20161 Install New Ballasts in R OBa 208.00 02/052016 010141910-63105 Cheek Total: 208.00 Vendor. APA American Planning Association Check Sequence: 3 ACH Enabled: False 086875-1613 2016 Membership Dues 400.00 02/052016 01014150061320 Check Total: 400.00 Vendor. Aspeow Aspen Mills Cheeks equevice:4 ACH Embled: False 176003 Name Tag for J. Klein 14.85 021052016 010142200L1305 176177 Uviform for D. Cowan 46.50 02/052016 01014220061305 Cheek T.W: 61.35 Vendor: Bolton Fallen &Mem, Inc. Check sequence: 5 ACR Enable& False 0186731 Cmsatown Blvde T.illmpmvement 3,927.50 12/312015 417049300-63005 Cheek Total: 3,927.50 Vendor: Boyerl Boyar Truck Pmts Check Soquence: 6 ACH Enabled: False 1029260 Parts for roll #198 30.47 02/052016 610448800-61115 Check Total: 30A7 Vend.: MW CDW Government, Inn. Check Sequence: 7 ACH Enabled: False BSN6974 ACERS240HL2ADVILBD 125.77 02/052016 OIW4142461225 AP-Computer Ch.kPmofListby Vend. (021052016- 9:25AM Page t Invoice No Dmeriptioo Amount Payment Date Aect Number Reference BWO629 Eagerms 3PK Dual Band AC1750 Indoor 203.66 02/052016 010142200-61005 BWO629 Eagerdus 3PK Duel Band AC1750 Indoor 407.33 02/052016 010141420-61225 Check Total: 736.76 VaWor. ch... Chem .h Check Sequace: 8 ACH Enabled: False 2189483 Hand Soap 44121 02/052016 5200-48200-61005 2189483 Hand Soap 227.71 OVOS 016 5100-48100-61005 Check Total: 668.92 Vendor cMalu Civirpt. Chock Sequance:9 ACHEvebbed False ISV54 EPaymats Mamteoana Contract 56.13 OVOS2016 0101-42300-62305 157755 EPaymentr Maintenance Contract 360.00 02/052016 010142300-62305 157755 EPaymemt Maimeoeme, Contract 5,243.49 02/052016 01011.1420-62305 Check Total: 5,659.62 Vendor: CMTDiver CMT Diversified Janitorial Svc Check Sequence: 10 ACH Enabled: False 2849 Monthly Cleaning Service 1,417.50 02/052016 010141910-63010 2849 Monthly Cleaning Service 1,248.75 02/052016 010141930-63010 2849 Monthly Cleaning Service 708.75 02/052016 010141920-63010 Check Total: 3,375.00 Vendor. ConnotoO Comcast Check SM.e: 11 ACH Enabled: False 872107890001086 Fire Station4t 109.80 02/052016 010141920-62030 763-755-9825 8772107890001086 Andover Station N Balltrelds 41.90 02/052016 010141980-62030 763-767-2547 8772107890001086 Publie Werks-Internet 99.98 02/052016 010141930-62030 8772107890MI086 City Hall - Iatemet 99.98 02/052016 010141910-62030 6772107890001086 Fire Samoa# 66.85 02/052016 010141920-62030 763421-9426 8772107890001086 Fixe Station k3 91.80 02/052016 010141920-62030 7634346173 8772107890001056 Publtc Wom 26.94 02/05/2016 010141930-62030 763-755-8118 8772107890001086 Public Works 107.76 02/052016 510048100-62030 7634558118 877210789OW1086 Water Treatmat Plant 116.75 02/052016 510048100-62030 763-862-8874 8772107890001086 Crematory Center 216.55 02/05/2016 213044000-62030 763-755-2129 6772107890001086 Sunshine Park 20.95 02/052016 010141975-62030 763-755-9189 87721078 !)(lO 01086 Sooahine Park 20.95 02/052016 010141970-62030 763-755-9189 872107890001086 City Hall 164.69 02/052016 010141910-62030 763-755-5100 Check Total: 1,184.90 Vandar,Carephline Compass Minerals America Check Sequence: 12 ACH Burbled: False 71445747 Bulk Salt for Strata 4,896.86 02/052016 010143200-'61125 AP -Computer Check PmofListhy Vendor (02/052016- 925W Page 2 Invoice No Description Amount Payment Date Acct Number Reference Check Total: 4,896.86 Vendoa: Conceal' Concexus Energy Check Sequence: 13 ACHEvabled: False Shen #3 - 16860 Roanoke St. NW 5.00 02/052016 010142400-62005 386026-300407 SirenA-158th&Dakota St. NW 5.00 02/052016 010142400-62005 386026-300408 Hawkridge Pink - Service #2 36.4 02/052016 010145000-62005 386026-301889 Chesterton Commons Pk -Security 8.37 02/052016 010145000-62005 386026-301899 Country Oaks W Pk -Security 8.37 02/052016 0101-45000.62005 386026-301901 CH Campus Outdoor Hockey Rinks 163.47 02/052016 010145000-62005 386026-302015 157007th St. -Treffic Signal 18.20 02/052016 010143500-62005 386026-275108 13914 Pmhie Rd Traffic Sign 18.20 02/052016 010143500-62005 386026-282927 Altitude Contact Vault 18.13 02/052016 510049100-62005 386026-303716 EDAReader Board 18.25 02/052016 211046500-62005 386026-303870 Hills Bunker Lk W Pk Sec Light 8.37 02/052016 010145000-62005 386026-294591 13711 CrossMvm Blvd NW 43.47 09052016 211046500-62005 386026-303295 Sports Complex -3535161st Ave 151.48 02/052016 010145000-62005 386026-304108 Signal & Lights -16119 Harron 87.79 0905/2016 010143400-62005 386026-305951 Recycling Center 43.41 0905/2016 0101460001.2005 386026-304690 Round lake & 136th 4.55 02/052016 010143500-62005 386026-201283 Round Lake & 135th 4.55 09052016 010143500-62005 386026-201284 County Road 9 & 116 20.48 09052016 010143500-62005 386026201749 Round Lake&1386 14.61 02/05/2016 0101-43500-62005 386026-201751 Boake,&Hanson 18.20 02/052016 010143500-62005 386026-203068 Round Lake 140th 18.20 09052016 010143500-62005 386026-201777 Bunker Labe &Heather 21.92 09052016 0101-43500-62005 386026-251490 Bunker Lake & Rose St 14.61 02/052016 010IA3500-62005 386026-251491 Buaner Lake &Jay 29.23 09052016 010143500-62005 386026251653 Signal Bunker &CroaaWwn 29.23 09052016 010143500-62005 386026-251654 Signal Andover &Crosstown 29.23 02/052016 0101-43500-62005 386026-266238 Signal 1600 Crosstown 2933 09052016 010143500.62005 386026-269010 Signal -14298 Round Lake 14.61 09052016 010143500-62WS 386026-279219 Signal 15390 Hanson Blvd 18.20 02/052016 010143500-62005 386026-287969 Signal l5698 Round Lake Blvd 18.20 09052016 010143500-62005 386026290712 Signal 13976 Hanson BLvd 18.20 09052016 010143500-62005 386026-298781 Shady Knoll Pk-Secanty Light 12.66 02/052016 010145000-62005 386026304218 Crooked Lk Elementary Rids 60.31 09052016 010145000-62005 386026-306807 Banker Lake&Croican.-Signal 54.12 09052016 010143400-62005 386026-251654 Lift Station#4 219.94 02/052016 520048200-62005 386026-251905 Signal 15944 .Blvd 18.20 02052016 010143500-62005 386026-284894 Pumphomc#7 80.15 09052016 510048100-62005 386026-255064 13551 Jay Street - Lights 216.93 09052016 2110-00000-11310 386026-55962 Maa0n&Commercial -Lights 293.54 09052016 2110-00000-11310 386026-255963 AP -Computer Check Proof Lia[ by Vendor (0105/2016 - 9:25 AM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference Lift Station #6 73.21 02/052016 52004820062005 386026-275284 Prairie Knoll Perk 321.78 02/052016 010145000-62005 386026-275569 Lift Station#7 48.10 02/052016 5200-08200-62005 386026-276742 Timber Trail Park Security Lights 10.08 02/052016 0101-45000-62005 386026277955 Fire Stenon#3 824.64 02/052016 01014192062005 386026-279236 Community Crew 13,961.33 02/05/2016 2130-04000-62005 386026-281212 Lift Station#8 80.62 02/052016 520048200-62005 386026-281840 13914 Prairie Road - Signal 32.94 02/052016 010143400-62005 386026-282927 Andover Blvd&Hanson - Signal 45.78 02/052016 011/14340062005 386026284894 Pine Hills Park 12.66 02/052016 010145000-62005 386026-256788 Hidden Creek North Park 13.50 02/052016 010145000-62005 386026-261455 Shadowbmok East Perk 21.87 02/052016 0101-45000-62005 386026-267140 City Hall Park Lighting 30.24 02/052016 0101-45000-62005 386026-268970 1600 Crossman Blvd - Signal 42.08 02/052016 0101-0340062005 386026269010 2139 Banka Lake - Signal 46.66 02/05/2016 010140000-11310 386026-269011 Terata Pk -Security Lights 8.37 02/052016 010145000-62005 386026-270409 Eveland Field-Seeurity Lights 8.37 02/052016 010145000-62005 386026-270410 Wild his Pars -Security Lights 8.37 02/052016 01014500-62005 386026-270411 Stroomtan Pk-Savrity Lights 8.37 OV052016 010145000-62005 386026-270412 Water Deamrmt Plant 3,948.05 02/052016 510048100-62005 386026-271472 Sunshine Park - Electric 47.26 02/05/2016 0101-45000-62005 386026-273153 Pumphouse#8 1,064.43 02/052016 5100-48100-62005 386026-273808 1570117th Ave - Sigel 38.96 02/052016 010143400-62005 386026-275108 Fire Station#1 713.40 02/052016 010141920.62005 386026-68989 Lift Station#5 53.77 02/052016 520048200-62005 386026-273019 Community Center Concession Stand 431.79 02/052016 2130-04100-62005 386026-281212 Red Oaks W Pk -Security Light 1266 02/05/2016 010145000-62005 386026-246005 Lift Stetion#2 60.48 02/052016 520048200-62005 386026250066 Lift Station#3 65.57 02/052016 520048200-62005 366026-250421 Northwood E Pk-SecmBty Light 8.37 02/052016 010145000-62005 386026-250587 Bucker Lake &Heather St - Signal 47.05 02/052016 010143400-62005 386026251490 Bunker lake&Rose St - Signal 47.87 02/052016 010143400-62005 386026-251491 Boater Lake & Jay St- Signal 49.02 02/052016 010143400,62005 386026-251653 Signed 153%Hanson Blvd 36.76 021052016 01014340062005 386026287969 1157 Andover Blvd - Well #9 2,321.58 02/052016 510048100-62005 386026-286880 Signal 15698 Rd Lk Blvd 36.41 02/052016 0101-43400-62005 386026290712 Lift Station 46.36 02/052016 52004820062005 386026-287602 Comet' Oaks Park 5.00 02/052016 010145000,62005 386026-289790 Round Lake &136th -Signal 25.01 021052016 OI01-0000.13201 386026-201283 Roved Lake &135th -Signal 20.63 02/052016 010143400-6205 386026-201284 Round Late &135th -Signal 25.19 02/052016 0101-00000.13201 386026-201284 County Road 9&116 -Signal 35.98 02/052016 010143400-6205 386026-201749 County Road 9 & 116 - Signal 18.82 02/052016 01014000-13201 386026-201749 AP -Computer Check PmofListby Vendor (02/052016 - 9:25AM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference Pumphouse#4 234.62 02/052016 510"9100-62005 386026-231280 City Hull Garage 18.13 02/052016 0101-41960-62005 386026-231281 Towa#2 32.01 02/052016 5100-48100-62005 386026-231282 Pumphouse #5 205.92 02/052016 510048100-62005 386026-237118 Hidden Creek E Pk -Sec Lightl 12.66 02/052016 010145000-62005 386026-238967 Pleasant Oaks -Security Light 12.66 02/052016 0101-45000-62005 386026-238968 Pumphouse46 59.24 02/052016 510048100-62005 386026245409 Kelsey/Rd Lk Pk -Security Light 12.66 02/052016 Ot01A5000-62005 386026246004 Round Lake&161st-Signs[ 44.28 02/052016 010143400-62005 386026-230276 Hawkridge Park -Security Light 54.61 02N52016 010t45000-62005 386026230286 Sunshine Park 217.48 02/052016 010145000-62005 386026-230685 City Hall - Light 1,633.96 02/052016 01014191462005 386026231135 Bound Lek.&13gth-Signs] 36.30 02/052016 010143400-62005 386026-201751 Parnphouse#I 82.12 02/052016 530048100-62005 386026-201767 Rnmrd Lake&140th-Signal 36.99 OV05/2016 010143400-62005 386026-201777 North Woods West Park 13.50 02/052016 010145000-62005 386026-201868 Hanson & 138th Lane 13.50 02/052016 530048300-62005 386026-202678 Bucket &Ranson -Signal 52.84 02/052016 010143400-62005 386026-203068 Pumphouse #3 50.76 02/052016 510048100-62005 386026-203069 Prairie Knoll Park 34.81 02/052016 010145000-62005 386026-175813 Cmekview Crossing Park 12.66 02/052016 010145000-62005 386026-175877 County Rd Intersect Lights 2,550.32 02/052016 010143500-62005 386026-176059 Subdivision Interior Sheet Lt 14,954.77 02/052016 010143600-62005 386026-176201 Tower#1 156.18 02/052016 5100-48100-62005 386026-178452 Fire Station#2 528.44 02/052016 010141920-62005 386026-178835 Lift Smtion#1 169.72 02/052016 520048200-62005 386026-178836 Putnphmse42 222.95 02/052016 510048100-62005 386026-201125 Round Lake&136th-Signal 20.46 02/052016 010143400-62005 386026-201283 14298 Bound Lake - Signal 33.52 OVOM016 0101-43400-62005 386026-279219 Andover Station North Balltld 237.81 02/052016 0101-45000-62005 386026-292904 Andover St Ballfleld Lights 28.26 02/052016 OtOt45000-62005 386026292904 Andover St Bellfield Lights 42.40 02/052016 010143500-62005 386026-292034 Public Works 1,950.93 02/052016 010141930-62005 386026-159276 Langaeth Park 12.66 02/052016 010145000-62005 386026-174273 HiddenC kNorah Park 25.32 021052016 010145000-62005 386026174280 Fox Meadows Park 12.66 02/052016 010145000-62005 386026175264 Nordeens Park 7.99 02/052016 010145000-62005 386026-175703 Elestu Service 10.20 02/052016 010143500-62005 386026-230276 Wayside Hom- 1000 Crosstown Blvd M75 02/052016 010143400-62005 386026-299229 Control Valve Vault 20.44 OV052016 510048100-62005 386026-201816 Signal - C sstovm&Andover Blvd 43.47 02/052016 010143400-62005 386026266238 Andover Station H - Lights 249.75 02/052016 2110-00000-11310 386026295855 - 1019 Andover Blvd - Wayside Hom 22.41 02/052016 010143400-62005 386026-297583 AP -Computer Check PmofListby Vendor (021052016 - 925 AM) Page 5 Invoice No Description Amount Payment Date Acct Number Reference AP-Consp int Cbeck ProofLut by Vendor (02/052016- 9:25 AW Page 6 Crooked Lake Boat Shelter 15.01 02/052016 010145000-62005 386026-298796 Signal- 13976 Hanson Blvd NW 36.99 02/052016 010143400-62005 386026-298781 Onk BluffPsrk-Security Light 21.87 02/052016 010145000-62005 386026-299378 Bus Sip -1721 Bandar Lk Blvd 23.21 02/052016 2110-00000-11310 386026-299532 Bus Sign- 13980 Hanson Blvd 41.38 02/052016 2110-00000.11310 386025299533 ASN Street Lights 224.97 021052016 2110-00000-11310 386026-299989 Sim #5 -2748161st Ave NW 5.00 021052016 010142400-62005 386026-300397 Sim #12-Bunker&Marigold St NW 5.00 021052016 010142400-62005 386026-300398 Sim #10-145th&Vintage St NW 5.00 02/05/2016 010142400-62005 386026-300399 Sim #11-138W Law &Drake St NW 5.00 02/052016 010142400-62005 386026400400 Sim #6- 16050 Coostence Blvd. NW 5.00 02/05/2016 010142400-62005 386026-300401 Sim #8- 1685 Crosson. Blvd. NW 5.00 02/052016 010142400-62005 386026-300402 Sim 102 -174th& Round Lake Blvd. NW SM 02/052016 010142400-62005 386026-300403 Sim #9-139!6& Crosstown Blvd NW 5.00 02/052016 010142400-62005 386026-300404 Sim #7- Andover Blvd.& Prairie Road 5.00 02/052016 010142400-62005 386026-300405 Sim #1-176th&Wood Lake Drive NW 5.00 02/05/2016 010142400-62005 386026-300406 Check Total: 51,269.19 Vendor. Conran Coffees', Inc Check Soc nonce: 14 ACH Enabled: False 172646 Hose Fittings 44.80 02/05/2016 610048800.61115 174087 Pars fer Unit#124 4,131 02/052016 610048900.61115 174288 Glass Clemer 119.52 02/050016 610048800-61020 174397 Core Deposit 49.50 02/052016 610048800-61115 174507 ParthfnUnit076 54.41 02/05/2016 610048800-61115 174555 Coupler _ 67.95 02/050016 610048800-61115 176918 Lamp 7.38 02/05/2016 6100.48800-61020 176947 Tools - Brain Pm 37.37 02/052016 6100-48800-61205 Check Toml: 326.64 Vendor: Dales Baer Check Sequence: IS ACH Enabled: False 2984939 Disinfectant &Surface Cleaner 280.19 02/050016 213044000-61020 Check Total: 280.19 Vendor: DeptLabo Department of Labor&Industry Check Sequence: 16 ACH Enabled: False 24193003004 lenuary 2015 Svmharge Report 335.62 02/0500/6 0101-00000-23201 24193003004 Jmuary, 2015 Surcharge Report -25.00 02/050016 0101-42300-54325 Check To*s1: 310.62 Vonces,DeRtrytor Cindy Dsuyter Checks equence: l] ACH Enabled: False 2016 Medical Ples Account 363.12 02/050016 0101-0(4)00-21211 AP-Consp int Cbeck ProofLut by Vendor (02/052016- 9:25 AW Page 6 Invoice No Descripfion Amount Payment Date Acct Number Refervnee APComprter Check Proof List by Vendor (021052016 - 915W Page 7 Cheek Totah 363.12 Vendor: EI.Xity Electric City Corporation Check Sequence: 18 ACH Enabled: False 2016-00033 Refund Electrical Permit - Job Cancelled 45.00 02/052016 0101-42300-52230 Cbeck Total: 45.00 Vendor: ESSBroS ESS Bonn. & Sona, Inc. Check Sequence: 19 AM Enabled: False U119834 Manhole Frotafion Rings 366.00 02/052016 520048200-61140 Check Total: 366.00 Vendor: G&K G&K Services Inc Check Sequence: 20 ACH Enabled: False 1182-034228 Floor Mat Rental 10898 12/312015 5100-48100-62200 1182526151 Uniform Cleaning 13242 02/052016 010143100-61020 1182526151 Unit Cleaving 19.64 0V052016 510048100-61005 1182526151 Unilbrm Cleaning 39.25 02/052016 520048200-61005 1182526151 Uniform Cleaving 19.61 021052016 6100-08800-61020 1182526151 Uniform Cleaning 58.89 02/052016 010145000-61020 1182526151 Uniform Cleaning 19.64 02/052016 010143300-61020 1182526152 Floor Mat Rental 54.70 02/052016 0101-4193062200 1182526153 Floor Mat Rental 33.60 02/052016 010141910-62200 Check Total: 49L53 Vemlor: Gameome Gameame Check Sequence: 21 ACH Enabled: False PJI-0029536 Coil Springs 1,017.59 02/052016 01014500061020 Check Total: 1,017.59 Vendor: GovCom GovComectlor, Inc. Check Sequenne: 22 ACH EvabIM: False 53415488 Lighting to USB 3D2.0 Cheng 30.05 02/052016 010141426-61225 Check Total: 30.05 Vendor: HCMArcbi Hagen,Christensen& Mcftein Architects Check Sequence: 23 ACH Enabled: False 1589-5 PW1CC Expansion Master Plan 1,734.50 12/312015 418049300-63WS Check Total: 1,734.50 Vendor: fl.,Hve Hope Haven, lie. Check SaTueace: 24 ACH Evabloi False 21458 Lath Paired 1,251.96 02/052016 OlOt-03100-61020 21458 Lath 348.34 0210520/6 010141600-61005 21458 Lath- Timbec Trails Park Recon 131.84 02/05/2016 4150-4930061005 APComprter Check Proof List by Vendor (021052016 - 915W Page 7 Invoice No Description Amount Payment Date Acct Number Reference 21458 La[h- 2016 Street Reconstruction 281.84 02/05/2016 4140493001.1005 21458 Loth- Crosstown Blvd Trail Improve 181.84 02/05/2016 417049300-61020 21458 Lath- Buokar Lk Blvd Sidewalk Improve 131.04 02/052016 417049300-61020 Check Tmal: 2,327.56 Vendor 1RAdvaoc SR's Advanced Recyclars Check Sequence: 25 ACH Enabled: False 87705 Elecumnica Recycbag 126.00 12/312015 010146000-63010 Check Total: 126.00 Vend.: KellevbM Matt Kallevb.ger Check Sequence: 26 ACH Enabled: False Leann to Skate Helper 18.00 02/05/2016 2130-94300-63005 Check Total: 18.00 Vcnd.: Lawson Lawson Products, Inc. Cbeck Sequence: 27 ACH Enn led: False 9303830265 Misc. Supplies 766.22 02/052016 6100488110.61020 Check Total: 766.22 Veudm: LI&ICIT League ofMinnasom Cities Check Sequence: 28 ACH EnablM: False 51863 2016 MA Insm nes 2$97.00 02/05/2016 211046500-62100 CW41461 11/092015 Deductible 64.16 12512015 620048900-62105 Check Total: 2,661.16 V.dor M.S.I t Maximum Solutions, Inc. Check Sequence: 29 ACH Enabled: False 18213 M nocrproc Software Annual Service 975.00 02MM016 2130-04400-62305 18213 MaxEntmprise Softwae Annual Service 975.00 02/052016 213044300.62305 Check Tool: 1,950.00 Vendor Mevsob Meaamd Check Sequence: 30 AIX Enabled: False 7733 Misc. Supplies 115.40 02/052016 010142200.61005 7741 Misc Supplies 25.14 02/052016 510048100.61005 Check Total: 140.54 Venter: MetCounE Metropolitan Council Env'vonmental Services Check Sc,.: 31 ACH Enabled: False Jumm,2016 January 2016 Sec Repos 49.70 02/052016 010141400-58100 Jamn, 2016 Jemery 2016 Sac Report 4,970.00 021052016 0101-00000-23201 Checkimal: 4,920.30 ".Computer Check PmofList by Vend. (02/052016 - 9:25 AM) Page 8 Invoice No Description Amount Payment Date Acct Number Reference Vendor: MNDOPS Minnesota Dept of Public Safety Check Sequence: 32 ACH Enabled: False 0200400312010 Emergency Planning 6.] tight -to -Know -M-779( 25.00 02x052016 6100-08800-61320 Check Total: 25.00 Vendor: MNErimpu Mimesora Equipment Check Sequence: 33 ACH Enabled: False P43224 Remind Pans 4.00 02/05/2016 6100-4880MI115 P43357 Ext Panna 552.46 02/05/2016 OIDI-43100-61020 Chvk Total: 548.45 Vendor: MNCPA Mimesom Society of CPA Check Sequence: 34 ACH Enabled: False 12168 2016 Membership Dues 125.00 02/052016 0101-01400.61320 12168 2016 Membership Dues 155.00 02/052016 010141200-61320 Check Total: 280.00 Vendor: MMist MTI Distributing Inc Check Sequmce: 35 ACH Enabled: False 1048597-00 Filters 307.20 02/052016 6100-08800-61115 Check Tote]: 307.20 Vendor: Pemdty& PermitWulm, LLC Check Sequence: 36 ACH Enabled: Feb. 2016-0002 2016 PermitWotks Meinm=mce Contract 2,730.00 02/052016 010142300-62305 2016-0002 2016 PetmitWmla Maintenance Crops, 150.00 02/052016 010141300-62305 20160002 2016 PermitWorks Mommvaoce Contract 250.00 02/052016 010141500-62305 2016-0002 2016 PetmitWorks Maiutwance Cmtmct 150.00 02/052016 010132500-62305 Cheek Torok 3280.00 Vendor: Plunkett PlonfloMs Pest Control, mc. Check Sequence: 37 ACH Enabled: False 5296737 Pest Control 74.74 OV052016 213034000-63010 5296737 Pest Counul -5.00 02/052016 2130-00000-20301 Check Teal: 69.74 Vendm: RDOEquip ADO Equipmee Check Saluevice: 38 ACH Enabled: False P02457 Parrs for unit #509 64.45 12/312015 61004880081115 Check Total, 64.45 Vador. MCCAR R. Check Sequence: 39 ACH Enabled: False 2016-162 Replaced Vertical Vent Kit W/Piping 520.00 02/052016 510048100-63105 AP-Compmm Check PmofList by V =dor (02/052016- 9:25W Page 9 Invoice No Description Amount Payment Date Acct Number Reference AP -Computer Check PmofListby Vevdm(02/05/2016- 9:25AM) Page 10 Check Local: 520.00 Vendor: RoyelTi Royal The Inc Check Sequence: 40 ACI[ Enabled: False 403-595044 TSres for Slack 176.20 12/31/2015 610048800-61115 Check TaW 176.20 Vendor: Simplex Smn IoxGrhp,ell LP Check Sequence: 41 ACH ]Enabled: False 82120168 Service Call to Replace Batteries for Panel 394.00 02/05/2016 01014193063105 Check Total: 394.00 Vendor. SutherEr Erick Sutherland Check Sequence: 42 ACH Enabled: False 2016 Medical Flex A.ount 1,200.00 0V05/2016 0101-00000-21211 Check Total: 1,200.00 VEndor: Tapco Tap. Traffic &Parking Check Sequence: 43 ACH Enabled: False 1515631 Mi.. Supplies 278.08 02/05/2016 01014330061020 Check Total: 278.08 Vendor: 'Iimesave Tunesaver Check Ses acaca: 44 ACH Enabled: False W1874 Park& Recreation Meeting 136.00 02/052016 01014500063005 M2I874 City Council Meefing 158.70 02/058016 01014110063005 Check Total: 294.70 Vendor: TmneUS Trane US Inc. Check Sequence: 45 ACH Enabled: False 36077969 Service Contract 2,120.00 02/058016 010141930-62300 36089109 Checked Out Ralimu Healer in Shop 1,450.26 02/058016 010141930-63105 36/64942 Repan Thning Clockresues 721.62 - 02/058016 01014193063105 36164943 Check on Womeus Locker Room -No Heat 362.00 02/058016 010141930-63105 36164948 Cbeckon Tox Alertlssues 884.00 02/052016 01014193063105 Check Total: 5,537.88 Vendor: WamLite Warner, Liter of MN Check SMuetrz: 46 ACH Enabled: False Regulmaen for Traffic Centrol Send. 39.95 02/052016 51004810061315 Registration for Tmdc Central Seminar 39.95 02/052016 01014310061315 Cheek Total: 79.90 Vendor. WaeMgmt2 Waste Mamgemevt-Blaine Check Sequence: 47 ACH Embled: False AP -Computer Check PmofListby Vevdm(02/05/2016- 9:25AM) Page 10 Invoice No Description Amount Payment Date Acct Number Reference 7318866-0500-5 January 2016 Garbage Service 7318867-05063 - Jocoary 2016 Garbege Service 7318868-05061 February 2016 Garbage Service 7318869-05069 January 2016 Garbage Service 010141920-62020 Check Total: Vendor WeinholS Steve WeiNwld 416.96 2016 Medical Mex Account Check Total: Vendor: WeldScas Weld &Sees Plombiag W025197 Partial Refund ofPlembing Pmndt 01014)0000-21211 Check Total: Vendor: WHSecuri WH Security 150-1681-3487 Security System Q Sunshine Park 1504682-7288 Security System ® Andover Station No. 021052016 Check Total: Vendor WSE WSE& Associates, Inc. 6 Kelsey Round Lake Park Plan Check Tocol: 31.95 Total for Check R. 010141970-63010 Total ofNmnber of Checks: AP-Comprner Check PmofList by Vendor (021052016 - 9:25 AM) 85.87 02/05/2016 01014192662020 80.69 02/052016 010141920-62020 135.44 02/05/2016 010141920-62020 114.96 02/05/2016 01014191662020 416.96 Check Sequence: 48 2,500.00 02/052016 01014)0000-21211 2,500.00 Check Sentence: 49 40.00 021052016 010142300-52195 40.00 Check Sequence: 50 31.95 02/052016 010141970-63010 37.95 02/052016 010141980-63010 69.90 Check Sequence: 51 3,173.50 121312015 415049300-63005 3,173.50 AM Enabled: False AM Enabled: False ACH Enabled: False ACH Enabled: False Page 11 Accounts Payable Computer Check Proof List by Vendor U. brevdaf " Printed: 02/112016- 1:27PM Batch: 00410.02.2016 Invoice No Description 4�:c Amount Payment Date Acct Number 2 r v o s ND(?VER Reference Vendor: AFLAC AFLAC Cheek Sequence: 1 AM Enabled: F.I. 805163 Joinery 2016 Fired. 626.70 OVIMO16 OlOI-00000-21209 Check Total: 626.70 Vendor: AncomCon Ancom Communications, Inc. Check Sequence: 2 ACH Enabled: False 58085 Antenna, Mobile Power Cable& Microphone 380.66 0VIM016 61004880061115 58241 Accessory Xit-APX Wimleae ESM 892.50 02122016 01014220061020 Check Total: 1,273.16 Vaadm: AnkCity CityofAnoka Check Sequence: 3 ACH Enabled: Fal. 201602023942 Traffic Signal Q County (Load 7 & 116 21.85 OV lMO16 010143QM2005 Urals Total: 21.85 Vendor: AnIrCo10 Anoka Co Highway Check Sequence:4 AM Enabled: False 2016 Street RecomtrucGon 75.00 02122016 414049300-63010 173rd Lens Reoonrtoor a 75.00 02122016 4140.49300-63010 Checkiotsl: 150.00 Viodor: AmC.10 Anoka Co Highway Check Sequence: 5 ACH Enabled: False 167th Ave NW Consumed.. 750.00 021220/6 41404930063010 Check Total: 750.00 Vendor: Ankco02 Anoka Co Property Tax Div Check Sequmce:6 ACH Enabled: Fal. 2015 TIF, Sp Awass& Troth in Tax 2,807.96 12/312015 414049300.63010 2015 TIF, Sp Assess&Truth in Tex 2,211120 12312015 45014930063010 2015 UP, Sp Assess &Truth in Tax 2,884.17 12212015 010141410-63005 Check Total: 7932.33 AP-Computer Check PmofListby Veudor(02/112016- 1:27PM) Pagel Invoice No Description Amount Payment Date Acct Number Reference Vendor. AnkCol4 Anoka CO Recorder Check Sequmce:7 AIX Enabled: False 520 Recording Pecs 46.00 02/IM016 010141600-63025 Check Total: 46.00 Vendor. BeckerAr Baker Areva Products, loo Check Sequence: 8 ACH Enabled: False 1000193 Post Frcco-ln for Prof. Goal -7.00 02/12!2016 2130-00000-20301 1000193 Post Frccr mfor Prof. Goal 113.34 02/1212016 213044300-61020 Check Total: 106.34 Vendor: BlamEm Blaine Brothers Tmekatine Check Sequence: 9 ACH Enabled: False 0104138869 LED Smart Cap 447.62 0VIM016 610048800-61115 CTeck Total: 447.62 Vendo,, B1.B BMI Check Sequevice: 10 ACH Enabled: False 27511687 2016 License Fee 336.00 02/12/2016 213044000.61320 Check ToW 336.00 Vendor: Boyer! Boyer Tuck Parts Check Sequence: l l ACH Enabled: False 1031968 Oil Seal for Unit #l61 69.42 02/122016 610048800.61115 Check Total: 69.42 Vendor. Ceoterpt Carrotpoint Energy Check Sequence: 12 ACH Enabled: False 5825952 Equipment Building 283.75 0912/2016 010141950-62015 5825952 5840270 Water TYeamrent Plaut 138331 021122016 510048100-62015 5840270 5840341 Prairie Rnoll Park 58.04 02/122016 0101-41990-62015 5840341 5841153 Fire Store. #1 717.64 09122016 010141920-62015 5841153 5841451 Far Station#2 700.49 09122016 01014192062015 5841451 5852601 Fre Stafioa #3 747.32 02/122016 010141920-62015 5852601 5864630 Pumphouse #4 41.94 09122016 510048100-62015 5864630 5883191 Swshine Park 150.26 09122016 010141970-62015 5883191 5893307 Well At 80.28 02/122016 510048100-62015 5893307 5907226 Pumphouse #6 68.08 091212016 510048100.62015 5907226 5927939 Pumphouse#7 83.60 09122016 510048100-62015 5927939 5945463 Well#3 64.74 02/12/2016 5100-48100-62015 5945463 5950580 CityHa0/Semol Center 808.78 09122016 010141910-62015 5950580 6122874 Lift Source #4 18.07 02112/2016 52004820062015 6122874 7575198 ASN BallBelds 188.59 02/1212016 010141980-62015 7575198 7725077 Lift Start. 01 17.50 09122016 520048200-62015 77250T/ 8743371 Warming House 64.74 09122016 01014500062015 8743371 AP-CompuWCheck ProofLiatby Vendor(09112016- 127Pb1) Page2 Invoice No Description Amount Payment Date Acct Nombec AP -Computer Check Proof List by Ve.deer (02/112016- 1:27M) Page 3 Check Total: 5,677.03 Vendoe C.st4 Comcast Check Sequence: 13 ACH Enabled: False 900524839/40678834 City Hall - PRI TI Loop(57%) 132.16 02/12/2016 010141910-62030 900524839/40678834 Public Works -PM 71 Lee, (18 41.74 02/12/2016 010141930-62030 900524839/40678834 Waso Treaheast Plat-PRITI 16.23 02/122016 5100-48100-62030 900524839/40678034 Community Center - PRI TI Imp 10.55 02/122016 2130-0400062030 900524839/40678034 Fire Stafion 41 -PRI TI Loop 23.19 02/12/2016 010141920-62030 Check Total: 231.87 Vendo,Coon1sapi ChyofCoon Rapids Chmk Sequence: 14 ACH Enabled: False 11516 20154th Qtr Water Service 48.60 12/31/2015 510048100-55110 11516 20154th Qtr Sewn Service 7,615.28 12/312015 5200-08200-55210 11521 Trufic Signal - Faroe. &133rd 32.37 12212015 010143400-62005 11521 Traffic Signal-Crosstown&133rd 23.61 12/31/2015 0101-43400-62005 Check Total: 7,719.86 Ve.dm: Deh.Oi1 Dat. OR Company Check Sequence: 15 ACH Enableel: Fake 37547 Unleaded Fuel 445.50 02/122016 610048000-61045 37548 Diesel Foal 1,685.00 02/122016 610048000-61050 37583 Unladed Fuel 390.57 02/122016 610048800-61045 37584 Diesel Fuel 2,190.50 02/122016 6100.40800-61050 Check Total: 4,711.57 Vendor. DoverKen Dover Kernels Check Saluence: 16 ACH Enabled: False Rcarding for Dog 168.00 02/122016 010142500-63010 Miss. Dog Chargee 28.00 12/312015 0101-42500-63010 Cheek Total: 196.00 V.d.. ECM ECM Publishers, Inc. Check Sequence: 17 ACH Enabled: Fake 300944 2016 NPDES 129.00 02/122016 53004830063025 Check Total: 129.00 Vendor. Ega.Sery Ego, Service Check Sequence: 18 ACH Enabled: Fah. IC10132407 Iamury 2015 Monthly Maintenae 750.75 02/122016 010143401162300 Cbeck Total: 750.75 Voodar,E.Mto Emergency Automotive Checks equate: 19 ACH Enabled: Fake AP -Computer Check Proof List by Ve.deer (02/112016- 1:27M) Page 3 Invoice No Description Amount Payment Date Acct Number Reference DJS020116-1 Panafor Uniu#16-01&11-582 211.82 02/12/2016 61004880MItIS Check TOW: 211.82 Vendor: G&K G&K Services Inc Check Sequence: 20 ACH Enabled False 1182537620 Uviform Cleaving 19.64 02/1212016 5100-48100-61005 1182537620 Oviform Cleaning 137.42 02/1212016 010143100-61020 1182537620 Uniform Cleaving 19.64 02/128016 010143300-61020 1182537620 Uniform Cleaving 58.89 02/128016 010145000-61020 1182537620 Uviform Cleaving 19.61 02/128016 610048800-61020 1182537620 Unif Cleaving 39.25 02/122016 520048200-61005 Check Total: 294.45 Veador: GopberSt Gopbar State On,Call Inc Check Sequence: 21 ACH Enabled: False 6010154 Billable Locates 46.40 02/122016 5100-48100-63040 6010154 Billable Locates 46.40 021@2016 520048200-63040 Chack Total: 92.80 Vendor: GovCom GovComecflon, her. Check Sequence: 22 ACH Embled: False 53444307 Toner Camidges 400.69 02/122016 213044000-61005 Check TOW: 400.69 Vendor. Hagb9T Tel Hagfors lm. Check Sequence: 23 ACH Enabled: False 201603 2016 Electrical Inspections 1,434.00 02/128016 010142300-63005 Check To W: 1,434.00 Vendor: lostrRes hienumental Researcb, Im Check Sequence: 24 ACH Enabled: False 9884 - Jmuary 2016 Toad Coliform Testing 180.00 02/122016 510048100-63005 Cbeck Total: 180.00 Vendor: LandroBak Lavdmmk Commmity Bank Check Sequence: 25 ACHEnabled: False 2015 Timber Trolls 2nd Sealcoat Refund 2,465.92 l2/312015 2410-00000-2001 2015 Timber Trails 2nd Sealcoat Refired 792.43 12/318015 241041600-63900 Check Tons: 3356.35 Vendor: LanoEqui Lam Bquipmmy Inc. Check Sequence: 26 ACH Enabled: False 02-35019 PansforU.4070 19.00 021122016 610048800-61115 AP-ComputerCheck PcvofL iby Vendor(0V1ffi016- 627PM) Page Invoice No Description Amount Payment Date AcctNumber Heferemce AP -Computer Check PmofUl tby Vendor (02/i112016- 1:27 PK Page 5 Check TOW 19.00 Vendor: LeagueMN League ofhliam,aom Codes Check Sequence: 27 AM Eosbled: False 230011 MN Cities Stomwamr Coalition Contributions 1,240.00 02/122016 530088300-61320 Check Total: 1,240.00 VeMw: Maclombe IeffhoWson Check Sequence: 28 AM Enabled: False 00025078 Partial Refund for Meeting Room im.00 02/122016 2130-04900-58105 Check Total: 100.00 Vendor: MetSales Memo Was Incorporated Check Sequmce: 29 ACH Enabled: False INV445292 Feb 2016 Ricoh Copia Lease 104.00 02/122016 010141930-62200 WV454948 Feb 2016 Ricoh Wade Format Leese 100.00 OVIV2016 010141600-62200 IW454948 Feb 2016 Ricoh Wide Format Lease 293.00 02/122016 2210-41600-62200 DW454948 Feb 2016 Ricoh Wide Format Lease 100.00 02/122016 0101-42300-62200 LW454948 Feb 2016 Ricoh Wide Format Lease 100.00 02/122016 OIO1-41500-62200 Check Total: 697.00 Vendor: hMgdpn Minnesota Equipment Check Sequence: 30 AM Enabled: False P43403 Parts for Uoit413-591 218.63 02/12/2016 610048800-61115 P434M Parts for Unit#147 90.85 02/12/2016 610048800-61115 P43411 Perla for Units#140&#141 151.07 02/122016 610048800-61115 Chmk Tmal: 461.35 Vendor: DNRWma, MN DNR Eco -Waters Check Sequence: 31 ACH Enabled: False 1967-6059 2015 Water Usege 15,807.86 12r312015 5100-48100-63050 Check Total: 15,887.86 V=dm: Pionsecu Pioneer Se.Shred Check Sealuence: 32 AM Enabled: False 27150 Paper Shredding Service 100.00 02/1=016 010146000-63010 Check Toml: 100.00 v6m[m: PormerC Cal Peon. Check Sequence: 33 AM Enabled: False High School Hockey Armowcer 750.00 02/122016 213084300-55530 Check Total: 750.00 Vendor: P.Wote Premium Wa4m, Inc Check Sequence: 34 ACHEnabled: False AP -Computer Check PmofUl tby Vendor (02/i112016- 1:27 PK Page 5 Invoice No Description Amount Payment Date AcctNumber Reference 600003-01-16 Feb2016PWWatet Cool,rRentsr 45.00 02/122016 010141930-62200 618221-01-16 Feb 2016 PW Water Cooler Renter 45.00 02/122016 01014191062200 Check Total: 90.00 Vendor: Reg 7AA Region 7AA Check Sequence: 35 AM EveblM: False 00025203 Girls Hockey Playoff Game Gate Revene 1,480.00 02/122016 2130-44300-55530 Check Toml: 1,480.00 Vendor: RepSvicea Republic Services #899 Check Sequence: 36 ACH Enabled: False 0899-002801908 Feb 2016 Recycling Service 1,730.65 02/122016 010146000-63010 Check Total: 1,730.65 Vendor: S&Slad S & S Industial Supply Check Sequence: 37 ACH Enabled: False 281457 1,lise. Supplies 36.19 02/I22016 6100-08800-61115 Check Total: 36.19 Vendor: SWTr Star Tribune Check S, uence: 38 ACH Enabled: False 10962115 March 20161Pad Subscripfion 16.96 02/122016 010141200-61325 Chsek Total: 16.96 Vendor. Sto.C. SeonehearOr Custom Homes Inc. Check Sequence: 39 ACH Emblsd: False 2016-00098 Refund Building Permit 153.25 02/122016 010142300-52185 Check Total: 153.25 Vmdor: Toamusne Towmuster Cbeck Sequence:40 ACH Evebled: False 376945 Pere fier Dmf 4205 43.54 OV12/2016 610048800-61115 Check Total: 43.54 Vendor: WaalI mQ Waste Management -Plane, Check Sequence: 41 ACH EnablM:False 73212534)5004 PW Garbage Disposal 479.71 02/I22016 010141930-62020 7321253-0500-1 PW Garbage lHspos.1 630.48 02/]22016 010145000-62020 732MM500-1 PW Garbage Disposal 260.42 02/122016 010146000-62020 Check Total: 1,370.61 Vander: Woodland Woodland Development Coop Check Sequence: 42 ACH Enabled: Palle 2015 Woodland Estates 5th Sealcoat Refired 400.00 12/312015 24104160063900 2015 Woodland Estates 5th Seaicom Refund 3,954.41 12/312015 24I0-00000-2HU1 AP -Computer Check PmofE by Vmdm(021112016- 1:27PK Page Invoice No Description Amount Payment Date Acct Number Reference ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check PmofListby Vmdm(02/112016- 1:27PR Pagel Checkiaud 4,354.41 Venda: YMCA YMCAofMetropolitao Mpls Check Sequence: 43 2015 Sharing Concession&Common Space 1,120.32 12/312015 2130-04000-58100 2015 Sharing Concession & Common Space 3,047.22 12!312015 2130-04100-63010 2015 Sharing Concession & Common Space 1,642.57 12/312015 2130-00000-24201 Check Total: 5,810.11 Vendm: YTSCompi YTS Companies, [LC Check Sequence: 44 7019 Clear Tres& Branches Overbseging 7,602.00 02/12/2016 010143100.63010 7029 Thee Rcraovals 2,266.00 OVlMD16 010143100-63010 Chink Total: - 9,870.00 Vendor: Ziegler Ziegler, Inc. Check Sequence: 45 E8643933 Feb 2015 Maintenance Caunct 553.72 02/122016 510048100-62300 E9861326 02/16 Maintenance for LS Nl & LS M 742.95 02/122016 520048200-62300 E9889426 Feb 2015 Maintenance Connect 62.03 02/122016 510048100-62300 Check Total: 1,35890 Total for Check Rue 82,617.24 Total ofN.brr afCbecks: 45 Reference ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check PmofListby Vmdm(02/112016- 1:27PR Pagel Accounts Payable Computer Check Proof List by Vendor User, breodaf Printed: 02/]12016- 1:44PM Batch: 00416.02.2016 Invoice No Description Vendor: CompM Compass Minerals America 71449832 Bulk Salt for Streets 71448455 Bulk Salt for Strcem 10,290.03 Check Total: Vendor Hawkivel Hawkins S, Baumgermer, P.A. January 2016 January 2016 Legal Services 010143200-61125 Check Total: Vendor: HDSuppW HD Supply Warernorks, LTD. F091214 Water Meters 94,380.15 Check renal: Vendor: LMNCrr LeagueofMinuesoto Cities 31454 2015 Workers Comp Fiscal Audit 51899 2016 Prop Insurance 15,455.21 Check Total: Vendor: MetCOunW Metro Council Wastewater 0001051773 March 2015 Sewer Services Check Sequence: 3 Check Total: Vendor: Winter MTl Distributing Inc 104444A00 Gmundmaster Unit#16-01 1047953-00 GM4000T4Vabiele 1048594-00 Parts for Unit #16.01 Check Totes: CITY or 1�v � M1* Amount Payment Date Acct Number Reference -247.00 02/162016 Chack Sequence: I AM Enabled: False 10,290.03 02/162016 0101-43200-61125 3,951.46 02/162016 010143200-61125 14,241.49 Check Sequew.e: 5 AM Enabled: False 94,380.15 02/162016 Check Sequence:2 AM Enabled: False 15,485.21 021]62016 01014124043015 15,455.21 Check Sequenm:6 ACHEnabled: False 99,090.62 02/162016 Check Sequence: 3 ACH Enabled: False 10,000.00 02/162016 510048100-61035 AP -Computer Check PmofListby V.dm (02/112016 - 1:44 PM) Page I Check Sequence: 4 AM Enabled: False -247.00 02/162016 620048900-60520 205,639.00 02/162016 620048900-62100 205,392.00 Check Sequew.e: 5 AM Enabled: False 94,380.15 02/162016 5200-08200-63230 94,380.15 Check Sequenm:6 ACHEnabled: False 99,090.62 02/162016 421349300-65400 61,655.99 02/162016 421349300-65400 138.39 02/162016 610048800-61115 AP -Computer Check PmofListby V.dm (02/112016 - 1:44 PM) Page I Invoice No Description Amount Payment Date Acct Number Reference Vendor: MuvEmerg Municipal Emergency Services, Inc 00709181_SNV CIP File Equipment 00710113S Hou Strap& Tool Bag Check Total: Total for Check Ran: Total of Number of Checks: Check Sequence: 7 230,446.40 02/162016 418049300-65600 630.54 02/162016 010142200-61205 231,076.94 731,460.79 ACF[ Enabled: Fa1ce AP -Computer Check Proof List by Vendor (02/lln016 - 1:44PM) Paget AC I T Y 0 F 11 WE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Councilmembers CC: Jim Dickinson, CityAdministrator Dave Carlberg, Community Deve pme Director FROM: Brett Angell, Associate Planner SUBJECT: Consider Amended Conditional Use Permit Time Extension — Bulk Storage of Liquid Fuels — 14327 7th Avenue NW -CenterPoint Energy —Planning DATE: February 16, 2015 On May 5, 2015, City Council tabled the amended conditional use permit request for bulk storage of liquid fuels at 14327 7" Ave NW to allow for a Fire protection evaluation to be completed. On July 7, 2015, City Council approved a 90 -day extension for the review of amended conditional use permit until October 12, 2015. On October 6, 2015, City Council approved a 140 -day extension for the review of the amended conditional use permit until February 29, 2016. DISCUSSION CenterPoint Energy is requesting an additional 185 -day extension, until September 1, 2016, to allow for further project evaluation. ACTION REQUESTED The City Council is requested to approve an extension for the review of the amended conditional use permit as requested by the applicant, CenterPoint Energy. Attachment Applicant's Extension Request Letter Respectfully submitted, Brett Angell Cc: John Heer, Centerpoint Energy, 700 West Linden Ave, Minneapolis, MN 55403 4P Ak Centaftint® 5 February 2016 Brett Angell, Associate Planner, City Of Andover 1685 Crosstown Blvd., NW Andover, MN 55304 700 West Linden Ave. Minneapolis, MN 55403 Su 'ect: Reouesbfor Extension of Review Time Period - Amended Conditional Use Permit "m any Address 14327 7a Ave NW Dear Brett, CenterPoint Energy requests an additional 185 day extension, until I September 2016, of the review period for our 19 March 2015 request for an Amended Conditional Use Permit on the CenterPoint Energy owned property at 14327 7' Ave., NW in Andover. This extension is requested to allow for addition project. evaluation and development. Respectfuly, �Z4I/-- John Heer Director, Gas Control / Peak Shaving CenterPoint Energy 612.321.4345 john.heer(a3centerpointener¢v.com CC: David Carlberg, City of Andover Andrew Rockwell, CenterPoint Energy (AND0VER;0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Approve Easement Agreements/15-44/14327 7`s Ave. NW/WM Extension - Engineering DATE: February 16, 2016 The City Council is requested to approve the attached easement agreements and easement documents for permanent easements related to the water main extension to serve the CenterPoint Energy site at 14327 70 Avenue NW. DISCUSSION Staff has worked with the Dahlberg family and the Resells, Sonsteby Trust to acquire needed easements for the extension of water main to the CenterPoint Energy site and a future water loop from The Meadows of Round Lake Development to the Sonsteby property. The easement agreements and easement documents are attached for City Council approval. Once the easement documents are approved they will be recorded with Anoka County and payment will be made to the Dahlberg's. BUDGETIMPACT The easement cost for the Dahlberg property ($5,110.00) will be funded through the project and assessed to CenterPoint Energy. The Rosella Sonsteby Trust property will donate the easement due to the benefit the project provides for future development of that site. The City Council is requested to approve the attached easement agreements and easement documents for permanent easements related to the water main extension to serve the CenterPoint Energy site at 14327 7a' Avenue NW. Respectfully submitted, 42o. -,;�� David David D. Berkowitz Attachment: Easement Agreements & Easement Documents 1685 CROSSTOWN BOULEVARD N.W.- ANDOVER, MINNESOTA 55304•(763)755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US January 7, 2015 Scott & Christy Dahlberg 3933 Fordham Drive St. Anthony, MN 55421 RECEIVED JAM 14 2016 CITY OF ANDOVER Subject: Second offer to Acquire Drainage and Utility Easement/City Project 15-44 Dear Mr. & Mrs. Dahlberg: The City of Andover is willing to extend an offer to acquire a Drainage and Utility Easement over a portion of your property in Andover off of Eldorado Street NW. In exchange for the easement the City will compensate you $1.00 per square foot for the portion of the easement the is encumbered by a wetland which is approximately 1,634 square feet and $2.00 per square foot for the upland portion of the easement which is approximately 1,739 square feet of easement (The final square footage will be based on the legal description for the easement) for an estimated total compensation of $5,112.00. The Easement is identified on the attached Exhibit. • This offer is valid until 4:30 P.m.. January 13. 2016, and at that time the offer will expire. • This offer is contingent upon formal approval by the City of Andover City Council on January 19, 2016 at the regularly scheduled City Council meeting. If tentative terms are acceptable please sign this letter and return to my attention at the Andover City Hall. Upon your acceptance an easement document will be prepared for your signatures and scheduled for approval by the City Council at the January 19, 2016 regularly scheduled City Council meeting. Please contact me at 763-767-5133 if you have any questions. (' Sincerely, David D. Berkowitz Director of Public Works/City Engineer tang of Offer: Date I �( SM�Date 1I ' Christy Dahlberg MEMORANDUM OF UNDERSTANDING Between THE CITY OF ANDOVER and ROSELLA B. SONSTEBY REVOCABLE TRUST Regarding REAL PROPERTY LOCATED IN THE CITY OF ANDOVER, COUNTY OF ANOKA, STATE OF MINNESOTA AND IDENTIFIED BY PROPERTY IDENTIFICATION NUMBERS 30-32-24-41-0002 AND 30-32-24-43-0001 for Drainage and Utility Easement Regarding Watermain Project WHEREAS, Roselle B. Sonsteby Revocable Trust (hereinafter "Owner") is the owner of certain real property in part of the Northeast Quarter of the Southeast Quarter of Section 30, Township 32, Range 24, Anoka County, Minnesota identified by property identification number 30-32-24- 41-0002 (hereinafter referred to as Parcel 1) and over the north 20 feet of part of the Southwest Quarter of the Southeast Quarter of Section 30, Township 32, Range 24, Anoka County, Minnesota, identified by property identification number 30-32-24-43-0001 (hereinafter referred to as Parcel 2) located in the City of Andover, County of Anoka, State of Minnesota (hereinafter referred to as the "Property"); and, WHEREAS, the City of Andover desires to obtain from Owner an easement 20 feet in width for drainage and utility purposes over, under and across the Property (hereinafter the "Easement') as shown in the general area depicted on Exhibit A attached hereto; and, WHEREAS, the parties desire to enter into this Memorandum of Understanding to set forth their various rights and obligations relative to the City of Andover's acquisition of the Easement, with the understanding that a formal Easement Agreement will be entered into between the parties after final surveys setting forth the location of the Easement have been obtained; and, WHEREAS, the intent of this Memorandum of Understanding is meant to provide assurances to the City of Andover that said Easement Agreement will be entered into by the Owner, in accordance with the terms contained herein, such that the City of Andover may proceed forward in incurring costs associated with surveying and other work necessary to acquire the Easement from the Owner; and, WHEREAS, the Owner understands and agrees that the City of Andover is relying, to its detriment, on the representations contained in this Memorandum of Understanding. NOW, THEREFORE, the parties agree as follows: A. The City of Andover will proceed forward with surveys and other work deemed reasonably necessary and related to the watemtain project for which the Easement from Owner is being sought. B. The Easement to be obtained by the City of Andover from the Owner's Property will encompass approximately 4,761 square feet at the northeasterly located easement on Parcel 1, and approximately 400 square feet at the southwesterly located easement on Parcel 2, both of which will be more definitively located and shown on the final survey prepared by, or for the benefit of, the City of Andover. C. As and for compensation to the Owner for the acquisition of the Easement across Owner's Property, the Owner understands and agrees that the installation of the watermain to be installed over, under and across the Property provides a significant benefit to Owner relative to the future development of the Property as providing water service to such future development. No monetary payment shall be made by the City of Andover to the Owner in connection with the acquisition of the Easement. D. The parties agree that once all work necessary to establish the location of the Easement has been completed, the parties shall enter into an Easement Agreement, setting forth the location of the Easement and memorializing their agreement as stated herein. IN WITNESS WHEREOF, the parties have hereunto set their hands on the date opposite their signatures. Dated: �Lcc�lrct_r 25r �U(� Dated: ✓✓k��iGLN �5 iii ROSELLA B. SONSTEBY REVOCABLE TRUST By: Glenn M. Sons/teeby, Co -Trustee Bt' ry, Co -Trustee CITY OF ANDOVER Dated:-—�b By: — ickinson, City Administrator EXHIBIT "A" WATERMAIN SITE PLAN MR °N IS I C iL..V ... 114327 M AVE NW CFNTERFOINT ENERGY SIZE - 1Y9 CIN PROJECT 1544 PERMANENT DRAINAGE AND UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENT, for valuable consideration, Rosella B. Sonsteby Revocable Trust ("Grantor"), hereby grants, sells, and conveys to the CITY OF ANDOVER, a Minnesota municipal corporation ("Grantee"), a permanent easement for drainage and utility purposes, including, without limitation, the construction, maintenance, repair and replacement thereof, and uses incident thereto, in, under and upon the real property, in Anoka County, Minnesota described as follows: See Exhibit A attached hereto and made a part hereof. Said easement is further described and identified on the Easement Exhibit B attached hereto and made a part hereof. Further, the right is hereby granted to the Grantee to remove or otherwise dispose of all earth or other material excavated from said easement areas, as the Grantee may find necessary, and to remove trees, brush, undergrowth and other obstructions interfering with the location, construction and maintenance of the easements. Grantor covenants that it is the owner of the easement area and has the right, title, and capacity to grant the easement described above. TO HAVE AND TO HOLD THE SAME, together with all the hereditaments and appurtenances thereunto belonging or in anyway appertaining to the said Grantee, forever, for said drainage and utility purposes. IN WITNESS WHEREOF, the parties have hereunto set their hands this /0°day of 2016. Rosella B. Sonsteby RevocableTrust a By: / t'U, Glenn M. Sonsteby, Co-Trastee By: y dy V eny, Co -Trust, Total Consideration: State Deed Tax Due: None STATE OF MINNESOTA ) ) ss. COUNTY OFANOKA ) DANA LYNN MAKINEN Notary PuOAo Minnesota Jen Jt 20'1 The foregoing instrument was acknowledged before me this & day ofjSj&� 2016, by Glenn M. Sonsteby and Judy V. Berry, Co -Trustees of the Rosella B. Sonsteby R✓svocable Trust, who have caused these presents to be executed or have set their hand the day and year first above written. Notary Publi NOTICE IS HEREBY GIVEN that the City of Andover, County of Anoka, State of Minnesota, has accepted on , 2016, the above described easement in this document. Dated: , 2016. CITY OF ANDOVER THIS INSTRUMENT WAS DRAFTED BY: Hawkins & Baumgartner, P.A. 2140 Fourth Avenue North Anoka, Minnesota 55303 Telephone: (763) 427-8877 EXHIBIT A A 20.00 foot wide permanent easement for watermain purposes over, under, and across the following described property: The Southwest Quarter of the Southeast Quarter of Section 30, Township 32, Range 24, Anoka County, Minnesota EXCEPT The South 518.55 feet of the West 300.00 feet of said Southwest Quarter of the Southeast Quarter AND EXCEPT The South 165.00 feet of said Southwest Quarter of the Southeast Quarter. Said 20.00 feet wide permanent easement is described as follows: Commencing at the northeast corner of said Southwest Quarter of the Southeast Quarter; thence South 89 degrees 22 minutes 04 seconds West, assumed bearing along the north line of said Southwest Quarter of the Southeast Quarter a distance of 1327.14 feet to the actual point of beginning of the centerline of said 20.00 foot wide easement to be described; thence South 00 degrees 37 minutes 56 seconds East a distance of 20.00 feet and said centerline there terminating. _ _ oor DETAIL eas as DESCRIPTION OF PROPOSED WATER® N _ — MAIN EASEMENT: o ° a � A 20.00 foot wide permanent easement for m m as r watermain purposes over, under and across 1� that part of the Northeast Quarter of the d ` °—pn° .-. .f`i o \I ) Southeast Quarter of Section 30, Township % N o sa <� 32, Range 24, Anoka County, Minnesota, c /// lying westerly of the plat of THE MEADOWS ^• `v n OF ROUND LAKE, according to the recorded z `°`m m o /\ plat thereof. .3 3 and 10.00 3 n The centerline of said 20.00 foot wide .-..F a parallel of Outlet B 3T. ry3'E \ 4 eassemengt is described as follows: ° vM WesiedY a%ten id, at norji"M hpe S00'0838' NT% Beginning at a point on the west line of the 10'28 Outlet B. said plat of THE MEADOWS OF :'a'� feet sauthedy 9 000 North 11ne RQUNDtl� t_o ROUND LAKE at the intersection of o line m 10.00 feel south of and parallel with the m y3T 8 23 l0. IVAE OODOWB OF north line of said outlet B; thence South 9 2 �J\ 76 degrees 37 minutes 23 seconds west, 1�— °j assumed bearing parallel to said north line 'o _ SEE DETAIL —_4_4 of outlet B a distance of 237.99 feet to 1032 '0 238 �3 U the intersection with the west line of said `dP Northeast Quarter of the Southeast Quarter and said centerline there terminating. m Wse J 46 IP.I.D. 30-32-24-41-0002 0� r The side lines of said easement are to be \ ,rte prolonged or shortened to terminate on the o z r rj' west line of said Outlet B and the west `o o line of said Northeast Quarter of the a �\ Southeast Quarter. c 4o J O I 3 0 ILomI J f ]( P.A.D. 30-32-24-41-0002 C] CC W Total Area of Proposed Water Main Easement = 4,760 sq. ft. or 0.709 acres Bearings as per Anoka County coordinate system. P.I.D. 30-32-24-41-0002 Owners: Rosello B. Sonsteby (From Anoka County Property Summary) x Lr� l I s iso L C�KLZ A X I Donates Proposed u® F ' Area of Water Main Easement Hakanson Easement Exhibit Anderson for City of Andover .w xn�m mmWns\a.gyovs_cn.e.g PERMANENT DRAINAGE AND UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENT, for valuable consideration, Rosetta B. Sonsteby Revocable Trust ("Grantor"), hereby grants, sells, and conveys to the CITY OF ANDOVER, a Minnesota municipal corporation ("Grantee"), a permanent easement for drainage and utility purposes, including, without limitation, the construction, maintenance, repair and replacement thereof, and uses incident thereto, in, under and upon the real property, in Anoka County, Minnesota described as follows: See Exhibit A attached hereto and made a part hereof. Said easement is further described and identified on the Easement Exhibit B attached hereto and made a part hereof. Further, the right is hereby granted to the Grantee to remove or otherwise dispose of all earth or other material excavated from said easement areas, as the Grantee may find necessary, and to remove trees, brush, undergrowth and other obstructions interfering with the location, construction and maintenance of the easements. Grantor covenants that it is the owner of the easement area and has the right, title, and capacity to grant the easement described above. TO HAVE AND TO HOLD THE SAME, together with all the hereditaments and appurtenances thereunto belonging or in anyway appertaining to the said Grantee, forever, for said drainage and utility purposes. IN WITNESS WHEREOF, the parties have hereunto set their hands this/ � day of re-M.n ,2016. 7 Rosella B. Sonsteby Revocable Trust By: Glean M. SIo/nsteby, Co -Trustee B Y• y . Berry, Co -T Total Consideration: State Deed Tax Due: None STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) DANA LYNN MAKINEN y Notary POW Minnesota sdm J 71,M121 The foregoing instrument was acknowledged before me this D day of 2016, by Glenn M. Sonsteby and Judy V. Berry, Co -Trustees of the Rosella B. Sonstebocable Trust, who have caused these presents to be executed or have set their hand the day and year fust above written. i NOTICE IS HEREBY GIVEN that the City of Andover, County of Anoka, State of Minnesota, has accepted on. 2016, the above described easement in this document. Dated: , 2016. CITY OF ANDOVER THIS INSTRUMENT WAS DRAFTED BY: Hawkins & Baumgartner, P.A. 2140 Fourth Avenue North Anoka, Minnesota 55303 Telephone: (763) 427-8877 EXHIBIT A A 20.00 foot wide permanent easement for watermain purposes over, under and across that part of the Northeast Quarter of the Southeast Quarter of Section 30, Township 32, Range 24, Anoka County, Minnesota, lying westerly of the plat of THE MEADOWS OF ROUND LAKE, according to the recorded plat thereof. The centerline of said 20.00 foot wide easement is described as follows: Beginning at a point on the west line of Outlot B, said plat of THE MEADOWS OF ROUND LAKE at the intersection of a line 10.00 feet south of and parallel with the north line of said Outlot B; thence South 76 degrees 37 minutes 23 seconds west, assumed bearing parallel to said north line of Outlot B a distance of 237.99 feet to the intersection with the west line of said Northeast Quarter of the Southeast Quarter and said centerline there terminating. The side lines of said easement are to be prolonged or shortened to terminate on the west line of said Outlot B and the west line of said Northeast Quarter of the Southeast Quarter. Owner: Rosella B. Sonsteby P.I.D. 30-32-24-41-0002 Area of Easement = 4760 square feet or 0.109 acres North line— ,d— — the Southwest G]uarter of the Southeast Quarter — — —r—--- I IF- --13 27.14' — — — — _ Northeast Corner of the Southwest Quarter of the Southeast Quarter of ? I I —SEE DETAIL —I Section 30, Twp. 32, R. 24, Anoka County I o `C C] Ld 6'I `o to I 3 J I v oICJ — — — — — — — — — — O_ COUNT i_ i TF '40. 1116 3 BUNKER LAKE BLVD N.W. O f 10 6 w o —aao.oa— O 41ST AVENUE � TAT T �I rSopth line of the Southst Ouor r of theoutheast Quarter � T DMWN W Mss DESCRIPTION OF PROPOSED WATER MAIN EASEMENT A 20.00 foot wide permanent easement for watermain purposes over, under, and across the following described property: The Southwest Quarter of the Southeast Quarter of Section 30, Township 32, Range 24, Anoka County, Minnesota. EXCEPT The South 518.55 feet of the West 300.00 feet of said Southwest Quarter of the Southeast Quarter AND EXCEPT The South 165.00 feet of said Southwest Quarter of the Southeast Quarter. Said 20.00 feet wide permanent easement is described as follows: Commencing at the northeast corner of said Southwest Quarter of the Southeast Quarter: thence South 89 degrees 22 minutes 04 seconds West, assumed bearing along the north line of said Southwest Quarter of the Southeast Quarter a distance of 1327.14 feet to the actual point of beginning of the centerline of said 20.00 foot wide easement to be described; thence South 00 degrees 37 minutes 56 seconds East a distance of 20.00 feet and said centerline there terminating. P.I.D. 30-32-24-41-0002 Owners: Rosella B. Stretchy N'T Donates Proposed (From Anoka County Property Summary) Area of Water Main Easemznt Total Area of Proposed Water Main Easement = 400 sg. ft. or 0.009 acres Bearings as per Anoka County coordinate system. DETAIL NO SCALE Northeast Corner of the Southwest I `o Quarter of the Southeast Quarter of Section 30, Twp 32, R. 24, Anoka County s y North line of the Southwest h $ Quarter of the Southeast Quarter _ 589'22'04"W _ 1327.14 vin° � u`o - 00'3Y56"E c 20 20.00 s `o ° za' ..Hakanson Easement Exhibit Anderson for w — " ono City of Andover PERMANENT DRAINAGE AND UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENT, for valuable consideration, Scott A. Dahlberg and Christy L. Dahlberg, married couple and as joint tenants (collectively referred to herein as "Grantor"), hereby grant, sell, and convey to the CITY OF ANDOVER, a Minnesota municipal corporation ("Grantee"), a permanent easement for drainage and utility purposes, including, without limitation, the construction, maintenance, repair and replacement thereof, and uses incident thereto, in, under and upon the real property, in Anoka County, Minnesota described as follows: A permanent easement for watermain purposes over, under and across the north 20.00 feet of Outlet B, THE MEADOWS OF ROUND LAKE, Anoka County, Minnesota; Area of Permanent Easement 3372 sq. ft. = 0.077 acres Said easement is further described and identified on the Easement Exhibit A attached hereto and made a part hereof. Further, the right is hereby granted to the Grantee to remove or otherwise dispose of all earth or other material excavated from said easement areas, as the Grantee may find necessary, and to remove trees, brush, undergrowth and other obstructions interfering with the location, construction and maintenance of the easements. Grantors covenant that they are the owners of the easement area and have the right, title, and capacity to grant the easement described above. TO HAVE AND TO HOLD THE SAME, together with all the hereditaments and appurtenances thereunto belonging or in anyway appertaining to the said Grantee, forever, for said drainage and utility purposes. IN WITNESS WHEREOF, the parties have hereunto set their hands this day of 2016. By: Scott A. Dahlberg By: Chrisry L. Dahlberg Total Consideration: State Deed Tax Due: None STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) The foregoing instrument was acknowledged before me this day of , 2016, by Scott A. Dahlberg and Christy L. Dahlberg, married couple and as joint tenants, o have caused these presents to be executed or have set their hand the day and year first above written. TRACI L TOMAS 11-ARY=UBuC MNN=-SerA y _% Mti Commiss'on Expires January31 ]010 ,/"". �ublic NOTICE IS HEREBY GIVEN that the City of Andover, County of Anoka, State of Minnesota, has accepted on 2016, the above described easement in this document. Dated: 2016. THIS INSTRUMENT WAS DRAFTED BY: Hawkins & Baumgartner, P.A. 2140 Fourth Avenue North Anoka, Minnesota 55303 Telephone: 763-427-8877 CITY OF ANDOVER EXHIBIT A Denotes Proposed 00 Are¢ of Water Matin Easement Total Area of Proposed Water Main Easement = 3,372 sq. ft. or 0.077 acres Bearings as per Anoka County coordinate system. P.I.D. 30-32-24-41-0022 Owners: Scott A. & Christy L. Dahlberg (From Anoka County Property Summary) 1716 7,23YW P.I.D. 30-32-24-41-0022 l� A n D) y I ^t -t \ I DK I DESCRIPTION OF PROPOSED WATER MAIN EASEMENT \ \ r7 A permanent easement for watermain purposes over, under and �JJ 0 acres. the north 20.00 feet of Outlot 8, THE MEADOWS OF ROUND fn 3 0 LAKE, Anoka County, Minnesota. I N � w \1 w rl v J North Line of Outlet B N 3 THE MEADOWS OF ROUND LAKE eas I ._.•c 17593 Denotes Proposed 00 Are¢ of Water Matin Easement Total Area of Proposed Water Main Easement = 3,372 sq. ft. or 0.077 acres Bearings as per Anoka County coordinate system. P.I.D. 30-32-24-41-0022 Owners: Scott A. & Christy L. Dahlberg (From Anoka County Property Summary) 1716 7,23YW P.I.D. 30-32-24-41-0022 l� W I I I I East Line of Outlet B THE MEADOWS OF ROUND LAKE ' r I I I I I 1 Q � 40 3 \ �Q O \ A 40 AO I mnson Easement Exhibit Jerson for City of Andover ..izJ mo IWr 0116 ru[w. i➢1]9 rd o2 R0f8 - J:96en w\�M mnAinm, ,Mau1m MM\101 `.B\Ere\PD�]B_LED_oullale M19 D) y O J \ oz X\v ro 0 00 \ \ r7 00 �JJ 0 fn 3 0 w w W I I I I East Line of Outlet B THE MEADOWS OF ROUND LAKE ' r I I I I I 1 Q � 40 3 \ �Q O \ A 40 AO I mnson Easement Exhibit Jerson for City of Andover ..izJ mo IWr 0116 ru[w. i➢1]9 rd o2 R0f8 - J:96en w\�M mnAinm, ,Mau1m MM\101 `.B\Ere\PD�]B_LED_oullale M19 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Pu is rks/City Engineer SUBJECT: Accept Petition/Accept Feasibility Report/Waive Public Hearing/Order Assessment Roll/16-222062/2064 —140'k Lane NW/WM- Engineering DATE: February 16, 2016 The City Council is requested to accept the petition, accept the feasibility report, waive public hearing and order the assessment roll for Project 16-22, 2062/2064 —140' Lane NW. DISCUSSION A petition has been received by the City from the above subject property. The well has failed so the owner has requested to expedite the process so that they can hook up to City Municipal Water. Feasibility Report for the Municipal Water connection is as follows: Water Main Lateral Fee: Previously Paid Through C.P. 11-43 = $0.00 Water Main Area Charge: $4,258/acre x 0.36 acres = $1,532.88 Water Main Connection Charge: $4,647/unit x 1 unit = $4,647.00 Total Assessable Costs $6,179.88 The property owner has requested that the amount be assessed to the property and put on the tax statements and amortized over a 10 year period. The current interest rate is 4.5%. The assessment can also be paid in full upon completion and approval of the assessment roll. The property owner has waived the right to a public hearing and would like to expedite this process so that they can get the house hooked up to City water. BUDGETIMPACT The entire project cost would be assessed to the benefitting property over a 10 year period at 4.5% interest. ACTION REQUIRED The City Council is requested to accept the petition, accept the feasibility report, waive public hearing and order the assessment roll for Project 16-22, 2062/2064 — 14e Lane NW. Respectfully submitted, David D. Berkowitz Attachments: Resolution & Petition/Waiver� cc: Charles Bolen (sent by email) CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING ADEQUACY OF PETITION, ACCEPTING FEASIBILITY REPORT, WAIVING PUBLIC HEARING AND ORDERING ASSESSMENT ROLL FOR WATER MAIN , FOR PROJECT NO. 16-22 .2062/2064 —1401" LANE NW. WHEREAS, the City Council has received a petition, dated February 1. 2016 requesting to be assessed for sanitary sewer service repair; and WHEREAS, such petition has been validated to represent the signatures of 100% of the affected property owners requesting such improvement. WHEREAS, the City Engineer has found the water connection to be feasible. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to approve the feasibility report, waive public hearing and order the preparation of the assessment roll. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 16t" day of February , 2016, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk II - Date 2-1-16 Andover City Engineer 1685 Crosstown Boulevard NW Andover, MN 55304 Re: Municipal Improvements Dear City Engineer. We do hereby petition for improvements o watermain sanitary sewer, storm sewer and streets (circle one or more) with the the improvement to be assessed against my benefiting property. Said petition is unanimous and the public hearing may be waived. We would like to be assessed over a 5 to 10 year period. Singly, r /J Charles Bulen ' 2062 / 2064 140' Lane NW Andover, MN 55304 Phone(Home)406-835-2142 Cell 406-498-8051 C1UseralMoteMppData�Lo P,Mlc Oft\Windo kTemporary Intemet Filee\Content.OUHook�WBA6LIEPtPETITION SINGLE (3) (2).doc 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David Berkowitz, Director of Publi s/City Engineer�B FROM: Todd Haas, Asst. Public Works Dire SUBJECT: Approve Plans & Specs/Order Quotes/16-12frimber Trails Park Reconstruction Engineering DATE: February 16, 2016 The City Council is requested to approve final plans and specifications for Project 16-12, Timber Trails Park Reconstruction. DISCUSSION Attached is a copy of the proposed plan. Improvements to the park will include the following: • Regrading and seeding of the baseball field, soccer field and regrading of the parking lot. The grading will be performed by Public Works staff. • New ag-lime and a grass infield is included as part of the reconstruction of the ball field. This work will be performed by Public Works staff. • New fencing and concrete mow strips will be installed for the ball field. Public Works staff will obtained quotes for this work. The outfield fence will be 10 feet high and the sideline fencing will be 8 feet high. The fence behind home plate will be a standard backstop fence. • A New irrigation well will be installed so the baseball field and soccer field can be irrigated. The City Council will be approving plans and specs at some within the next couple months. This work for a new well will be done as a public bid. • An irrigation system will be installed to irrigate the ball field and soccer field. This work will be performed by Public Works staff. • The existing driveway at the west end of the park to the parking lot is recommended to be paved along with the trail on the eastend of the park. Public Works staff will obtain quotes for this work. Note: Staff will also obtain a quote to pave and/or curb the parking lot. If there is not enough funding to pave and/or curb the parking lot, the City Council will have to consider waiving the requirement until such time the City can fund the paving and curbing of the parking lot. The plan does identify the location of where the new well will be constructed (just north of the playground area). The Park and Recreation Commission has reviewed the plan and are recommending approval. Mayor and Council Members February 16, 2016 Page 2 of 2 BUDGET IMPACT The project is being funded by a combination of Park Improvement Funds and Parks Maintenance Funds for replacement items. The City Council is requested to approve the resolution approving final plans and specifications for Project 16-12, Timber Trails Park Reconstruction. Respectfully submitted, Todd Haas / Attachments: Resolution, Proposed plan of the improvements, Page 64 of the CIP, Location map'/ CITY OF ANDOVER COUNTYF ANOKA STATE OF INNESOTA RES. NC MOTION by Councilmember A RESOLUTION APPROVING FINAL NO. 16-12 TIMBER TRAILS PARK R WHEREAS, pursuant to Resolution Council on the 19' day of January , plans and specifications for Project No. 16 to adopt the following: AND SPECIFICATIONS FOR PROJECT adopted by the City ineer has prepared final WHEREAS, such final plans and sp cifications were presented to the City Council for their review on the 16"' day Of February , 2016 . NOW, THEREFORE, BE IT RESOL Andover to hereby approve the Final Plans BE IT FURTHER RESOLVED by the City direct the City Engineer to seek quotes wl required by law. MOTION seconded by Councilmember- City Council at a regular meeting this voting in favor of the resolution, and Cc against, whereupon said resolution was ATTEST: Michelle Hartner - Deputy City Clerk by the City Council of the City of Specifications. ncil of the City of Andover to hereby necessary for the improvements as and adopted by the day of February , 2016 , with passed. CITY OF ANDOVER Julie Trude - Mayor voting Capital Plan City of Andover, MN 2016 thz 2020 .., ywn, n u unum uwvcu. vuc w am wmm'on or me cxrsnng ono nem ano soccer oeia ane me own,or a gcoa piaymg the field needs to be upgr'a'ded with irrigation. The ballfidd could be used by other associations if baseball does not schedule the use of in the fall. Expenditures 2016 2017 2018 2019 2020 Total Improvement 200,000 200,000 Total X0,000 =,No Funding Sources 2016 2017 2018 2019 2020 Total Park Oedlcation Fenn& 200,000 200,000 Total 200,000 200,000 sa C I T Y O F NDOVE Location Perimeter N LoUParcel 0 IRMMM250 500 1,000 ROW Feet 65 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator' David D. Berkowitz, Director of P b orks/City EngineerZI63 FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Approve No Parking Resolution/167`" Ave. NW from Hanson Blvd. NW to Country Oaks North West Plat Line/C.P. 15-38 - Engineering DATE: February 16, 2016 INTRODUCTION The City Council is requested to approve a resolution designating no parking for Project 15-38, 167" Avenue NW Street Construction Project. DISCUSSION 1674 Avenue NW from Hanson Boulevard NW to Country Oaks North west plat line (Xeon Street NW is being used as a reference point in the attached resolution) is scheduled for construction this summer as a Municipal State Aid (MSA) street. The project is anticipated to be constructed this spring or early summer. Since this street segment is a designated MSA street, state aid funds will be utilized to finance this project along with funding from the developer of Country Oaks North 2 Addition. With construction of this roadway, State Aid requires that parking be restricted along this segment. A No Parking resolution is required to be approved by the City Council prior to the plan being approved by MSA. ACTION REQUIRED The City Council is requested to approve the resolution designating no parking for Project 15-38, 1674 Avenue NW Street Construction project. Respectfully submitted, ('D -:-a CD� ,p., Todd J. Haas Attachment: Resolution and Location map' CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. OXX-16 A RESOLUTION ESTABLISHING PARKING RESTRICTIONS ON 167TH AVENUE NW FROM HANSON BOULEVARD NW TO XEON STREET NW THIS RESOLUTION passed this 16th day of February, 2016, by the City of Andover, Minnesota, Anoka County, Minnesota. The Municipal Corporation shall hereinafter be called the "City"; and WHEREAS Municipal State Aid funds will be utilized to fund the street reconstruction project; and WHEREAS, the State will require that parking be restricted along these segments as part of the plan review process; and NOW, THEREFORE, BE IT RESOLVED, that the City shall restrict parking of motor vehicles in the area described as: Along 1671h Avenue NW from Hanson Boulevard NW to Xeon Street NW. Adopted by the City Council of the City of Andover this 16th day of February, 2016. ATTEST: Julie Trude - Mayor Michelle Hartner— Deputy City Clerk Tree Preservation Plan 11 /1 3s 93:15 5�€e°$ !tA�a428! S� isi111g L L w C I T Y O F V' NDOVEA- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Pub ' orks/City Engineer bL6 FROM: Todd J. Haas, Asst. Public Works Di SUBJECT: Approve Revised Park Advertising Policy - Engineering DATE: February 16, 2016 The City Council is requested to approve the revised Park Advertising Policy. DISCUSSION Attached is a copy of the revised Park Advertising Policy. As of right now advertising is allowed at Sunshine Park, Eveland Fields/Andover High School Fields and Andover Station North Ball Field Facility. North Metro Soccer Association (NMSA) recently approached the Park and Recreation Commission about considering advertisement at Pine Hills North and Hawkridge Park. The Park and Recreation Commission have reviewed the request and are recommending approval. ACTION REQUIRED The City Council is requested to approve the revised Park Advertising Policy as recommended by the Park and Recreation Commission. Respectfully submitted, Todd J. Haas Cc: Shane Stenzel, Park and Recreation Commission Chair (copy sent by e-mail) David Tarleton, North Metro Soccer Association President (copy sent by e-mail) Attachment: Revised Park Advertisement Policy; Current advertisement agreement 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV City of Andover Park Advertising Policy It is the policy of the City of Andover not to allow advertising in City parks except as follows: 1. Advertising signs shall only be allowed on the outfield fences of baseball and softball fields at Hawkridge Park. Pine Hills North, Sunshine Park, Eveland/Andover High School Fields, and Andover Station North. 2. Ball Field and Scoreboard Advertising Signs: Ball field advertising and scoreboard advertising signs shall be permitted in all districts subject to the provisions of this chapter and with the following conditions: a) Ball field advertising signs shall not be visible from adjacent residential properties when viewed at ground level. b) Scoreboard advertising signs shall be placed in such a way so as to minimize to the greatest possible extent the exposure to adjacent residential properties. C) Ball field scoreboard advertising signs shall not be illuminated when not in use for ball games. 3. Only the City or a party or parties who have a valid lease agreement with the City shall place signs in the approved parks. 4. Signs shall be no larger in size of 5' high by 10' wide. 5. The signs shall be designed so as not to inhibit the ability of players to see the ball in play. 6. Signs shall not be placed prior to April 1 st and shall be removed by November Is1 each year. 7. Signs relating to politics, tobacco, alcohol, gambling, and adult oriented uses are prohibited, m me signs containing offensive or obscene language. 8. The content of all signs shall be subject to approval by the City of Andover before installation. 9. Signs shall be installed and removed by the City of Andover. Off-season storage of signs shall be the responsibility of the lessee(s). Approved by the Andover City Council- May 2, 2006 10. Signs shall be kept in good repair, in conformance with City Code section 12-16- 7-13. The lessee(s) shall be responsible for the maintenance, repair, and replacement of damaged, vandalized, or dilapidated signs. 11. All signs shall comply with the Andover City Code. 12. Proceeds from the program shall be used to improve local park facilities utilized by local sporting associations. Revised by City Council 11/17/09 2/16/16 Approved by the Andover City Council- May 2, 2006 AN AGREEMENT BETWEEN THE CITY OF ANDOVER (LESSOR) AND THE (LESSE), GOVERNING THE USE OF CITY PARK FACILITIES FOR THE SALE OF ADVERTISING SPACE 1. The lessees may place advertising signs on the outfield walls of baseball and softball fields at Sunshine Park, Eveland Fields, and Andover Station North Ball Field Facility. 2. The City shall receive 10% of the proceeds from each advertising sign per year. Full payment shall be made by October 1 st of each year. 3. All signs shall conform to the City of Andover Park Advertising Policy. 4. All signs shall be maintained during the season and stored during the off-season by the lessee. 5. Any damage to the park property caused by the sign program shall be paid for by the lessee. 6. Sponsorship, promotion, and administration of the advertising sign program shall be the sole responsibility of the lessee. 7. The lease agreement shall expire on , 2016, and is renewable upon agreement by both parties for two-year periods. By (Lease) By City of Andover (Planning Department) By City of Andover (Public Works Department) 1161TA DIN1107 (5 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-6923. WWW. ANOOVERMN. GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator 'r FROM: David Berkowitz, Director of Publ Wo ks/City Engineer SUBJECT: Approve Plans & Specs/Order Advertisement for Bids/16-2,2016 St. Reconstruction & 16-11, 173"' Ln. NW Reconstruction - Engineering DATE: February 16, 2016 The City Council is requested to approve final plans and specifications and order the advertisement for bids for Projects 16-2, 2016 Street Reconstruction & 16-11, 173rd Lane NW Reconstruction. DISCUSSION Identified in the City's 2016-2020 Capital Improvement Plan is the reconstruction of the Prairie Meadows Subdivision and the reconstruction of 173`d Lane from Round Lake Boulevard to Tulip Street. Prairie Meadows project includes reclaiming the existing bituminous surface, replacing bituminous curb with concrete curb and gutter, minor storm sewer improvements, and paving a new bituminous surface. An informational meeting was held with the residents in this neighborhood on November 17, 2015. Staff discussed the project, received comments, and provided residents with preliminary information, including estimated costs. The estimated assessment per unit is $7,200. The public hearing was held before the City Council on February 5, 2014. The 173'" Lane NW Reconstruction includes reclaiming the existing bituminous, minor concrete curb replacement and minor storm sewer reconstruction. An informational meeting was held with the residents in this neighborhood on November 2, 2015. Staff discussed the project, received comments, and provided residents with preliminary information, including estimated costs. The estimated assessment per unit is $2,200. The public hearing was held before the City Council on December 15, 2015 The two projects will be bid as one project separated by project number. The plans and specifications are on file in the City Engineer's office for review. BUDGETIMPACT The project will be funded from the City's Road & Bridge Fund, with 25% of the total project costs assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment Policy. Any street oversizing for the 173rd Lane NW project will be funded by City Municipal State Aid funds. ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement for bids for Projects 16-2, 2016 Street Reconstruction & 16-11, 173`d Lane NW Reconstruction. Respectfully submitted, teQt David D. Berkowitz Attachments: Resolution Project Location Maps CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NOS. 16-2, 2015 STREET RECONSTRUCTION & 16-11,173 RD LANE NW RECONSTRUCTION. WHEREAS, pursuant to Resolution No. R011 -16 &108-15, adopted by the City Council on the 19' day of January , 2016 , & the 1— d of December , 2015 the City Engineer has prepared final plans and specifications for Project Nos. 16-2 & 16-11 . WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16" day of February , 2016 . NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 2:00 PM March 29 .2016 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 16" day of February , 2016 , with Councilmembers voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner– Deputy City Clerk voting NONE Project Location Map EXHIBIT 1 PRAIRIE MEADOWS RECONSTRUCTION L E G E N D N Project Location W r'4JJ Lots/Parcels Park s Water Right of Way City Limits 0 150 300 Oso Potential Lot Split F® Location Map C I T Y O F � Nb61 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8823 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members CC: Jim Dickinson, City Administrator / Finance Director FROM: Erick Sutherland, Recreational Facilities Manager SUBJECT: Accept Contribution / North Metro Soccer Association / Andover Community Center DATE: February 16, 2016 INTRODUCTION This item is in regard to approving a resolution accepting a contribution made by North Metro Soccer Association to be used towards the Andover Indoor Youth Soccer Program at the Andover Community Center. DISCUSSION North Metro Soccer Association has made a one-time contribution of $500.00. ACTION REQUIRED The City Council is requested to approve the resolution accepting the contribution. Respectfully Submitted, Erick Sutherland Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING A CONTRIBUTION MADE TO THE CITY OF ANDOVER TO BE USED TOWARDS THE INDOOR YOUTH SOCCER PROGRAM AT THE ANDOVER COMMUNITY CENTER. WHEREAS, any contributions that are to be made to the City of Andover must be accepted by the City Council; and WHEREAS, the $500.00 contribution from North Metro Soccer Association is to be used towards the Andover Community Center Indoor Soccer Program. NOW, THEREFORE BE IT RESOLVED by the City Council to hereby accept the contribution, which is to be used towards the Andover Community Center Indoor Youth Soccer Program. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 16th day of February 2016, with Councilmembers voting in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner - Deputy City Clerk IWIP1011TIAN-l", 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council ` CC: Jim Dickinson, City Administrator FROM: Michelle Harmer, Deputy City Clerk SUBJECT: Approve Used Vehicle Sales Business Licenses/3138-162"d Lane NW DATE: February 16, 2016 INTRODUCTION The following have applied for a Used Vehicle Sales Business License: Shona Chang, 86 Auto LLC Senan Mohammed, Admiral Auto Sales LLC DISCUSSION The applicant will be a tenant at the subject property and will operate a used vehicle sales business. The applicant is a state licensed used vehicle sales dealer. The appropriate application fee has been paid. A Condition Use Permit was approved at 3138-162"d Lane NW on September 16, 2014. (See attached resolution R073-14) There is currently one other city licensed tenant at this property. ACTION REQUIRED The City Council is requested to approve the above license for the period February 17, 2016 through December 31, 2016. Respe(ctfu'lly- submitted, Michelle Harmer Deputy City Clerk Attach: License application Approved Resolution 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US Used Vehicle Sales Business License Application Required Documents: • Completed Application Form • Vehicle Sales License Fee: $105.00 • Copy of Current Photo Identification • Copy )f State Dealers License `• Workers Compensation Form ,r d'✓1 O'w" ,�` _ • Completed Minnesota Vehicle Dealer License Commercial Location Checklist Person Applying For License: First Name &tta. Middle Name Home Address Home Phone - Business Phone 612 --7 a-afk Date of Birth: ;vers License No. Property Owner Information: First Name - aZIL Middle Name Home Address Last Name J A Last Name Rif Zsi.k Home PhonJusiness Phone Fax Signature of Property Owner4;4 Date �yg/ If there are multiple prope owners attach complete information for each owner. Business Information: Business Name Olt Atom U e.. Business Address_3138 IU�2- I.Natilt SuAe 8 f�.AAxm✓trAi0 t5-3sq `f Minnesota Business ID No. b -12 -VI -3d State of Minnesota Dealership License No. DLR 3'770 r I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. The foregoing statements are true and correct to the best of my knowledge and belief and I understand that providing false, incomplete or inaccurate information may be cause for denial of my license. In addition, I understand the following: Information in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 3151 of each year. Payment of annual licensing fee shall be sufficient to renew license unless other action under the City Code is taken by the City. Lack of payment of annual licensing fee shall be cause for revocation of license. I understand that a background check will be conducted as a part of the application process. H%-i6 Si tureofApplicant Date S T A T E O F M I N N E S O T A Dealer License Certificate DEALER NUMBER: DLR37765 EXPIRATION: NOVEMBER 30, 2016 Name: 86 AUTO LLC Dealer Type: USED DBA: Address: 880 15TH ST SW STE NI FOREST LAKE MN 55025 Additional Loc: Owners/Officers: CHANG SHOUA Franchise(s): Ior' . i) ht a ervices Certification of Compliance with Minnesota Worker's Compensation Law This certification must accompany an application for a Minnesota Motor Vehicle Dealer's License Minnesota Statutes, section 176.182 requires every state and local licensing agency to withhold the issuance or renewal of a license or permit to operate a business or engage in an activity in Minnesota until the applicant certifies that they are in compliance with the workers' compensation coverage requirements outlined in section 176. Failure to provide the following information or reporting false information will result in the denial of your license application. Providing false information may result in a $2,000 penalty. Insurance Information Policy Number: G -w 1:7 (SOD -2, Dates of Coverage: l ( / 2 / to Exemption I am not required to have workers' compensation liability coverage because (please check one): (_q1 have no employees C I am self-insured (attach permit to self Insure) ❑ 1 have no employees who are covered by the workers' compensation law (these include: spouse, parents, children) I certify that the information provided above is accurate and complete. I understand that if I have employees (who are not a spouse, parent, or child), valid workers' compensation policy will be kept in effect at all times as required by law. Dealership Name: L [q.,. }„ LLC- -7 r'7 Street ` �i K ) la% 1 _ N Sstn, i 7� city �pmdo�7Y- State Mrt Zip 7jr�' Phone Print name of signer. J k o utA G6n x / Date (Signature of Owner cer) PS2420-06(0S15) OFFICE USE ONLY MINNESOTA DEPARTMENT OF PUBLIC SAFETY DRIVER AND VEHICLE SERVICES DEALER NUMBER: 445 Minnesota Street, Suite 186 DATE RECEIVED: Saint Paul, MN 55101-5186 COUNTY: Phone: (651) 201-7800 Fax: (651) 297-1480 AREA: Web: dvs.dps.mn.gov Email: DVS.DealerOuestion@state.mn.us INITIALS: Certification of Compliance with Minnesota Worker's Compensation Law This certification must accompany an application for a Minnesota Motor Vehicle Dealer's License Minnesota Statutes, section 176.182 requires every state and local licensing agency to withhold the issuance or renewal of a license or permit to operate a business or engage in an activity in Minnesota until the applicant certifies that they are in compliance with the workers' compensation coverage requirements outlined in section 176. Failure to provide the following information or reporting false information will result in the denial of your license application. Providing false information may result in a $2,000 penalty. Insurance Information Policy Number: G -w 1:7 (SOD -2, Dates of Coverage: l ( / 2 / to Exemption I am not required to have workers' compensation liability coverage because (please check one): (_q1 have no employees C I am self-insured (attach permit to self Insure) ❑ 1 have no employees who are covered by the workers' compensation law (these include: spouse, parents, children) I certify that the information provided above is accurate and complete. I understand that if I have employees (who are not a spouse, parent, or child), valid workers' compensation policy will be kept in effect at all times as required by law. Dealership Name: L [q.,. }„ LLC- -7 r'7 Street ` �i K ) la% 1 _ N Sstn, i 7� city �pmdo�7Y- State Mrt Zip 7jr�' Phone Print name of signer. J k o utA G6n x / Date (Signature of Owner cer) PS2420-06(0S15) MINNESOTA DEPARTMENT OF PUBLIC SAFETY DRIVER AND VEHICLE SERVICES 445 Minnesota Street, Suite 186 Saint Paul, MN 55101-5186 Phone: (651) 201-7800 Fax: (651) 297-1480 Web: dvs.dps.mn.gov Email: DVS.DealerOuestion@slale.mn.us OFFICE USE ONLY Print Form, i. DEALER NUMBER: DATE RECEIVED: COUNTY: AREA: INITIALS: This checklist descriibpbeULLy s (cheeck" one): Prirmary Location ❑ Additional Location (Attach a separate checklist fo7r each location) Dealer Name: t /-rw i ll Dealer Number: j�L(•Z J n r (0 S Street: R�T 3_ 1 3 _',V City: �w State: MrJ Zip Code: �j� County: Commercial Building Requirement: New, Used, Salvage Pool, and Auctioneer Dealers must have a Commercial Building, A. means a permanent, enclosed building that is on a permanent foundation and is connected to local sewer and water facilities or otherwise complles with local sanitation codes, is adapted to commercial use, and conforms to local government zoning requirements. (Minnesota Statutes, section 168.27 subdivision 1). Commercial Ofllce Space Requirement: Lessors, Wholesalers, and Brokers must have at least a Commercial Office Space, Which means a space occupying all or part of a commercial building. (Minnesota Statutes, section 168.27 subdivision 1). Instructions • Check the type of dealer's license that applies. • Answer T (True) or F (False) to each statement that applies to the license type you checked. • Dealership owner or officer must sign on reverse side of form. Check the license type that applies to you: ❑ NEW MISED ❑ SALVAGE POOL ❑ ADDITIONAL LOCATION ❑ DSB TIF ❑ DISPLAY LOT - respond to statements 2,7 S 8 only 1 'T The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains Copies of the books and records at any additional locations they may have. 2 ,-�The dealer owns the above location or leases the location (minimum one-year lease required). Please attach proof of ownership or Verification of Property Lease Form (PS2407). The dealership has a separate and Identifiable entrance that leads to the outdoors (See definition of commercial building 3 1 above). May Include a strip mall or commercial garage building. Other entrances that lead from other areas of the building must be closed and lockable (Commercial office space Within a commercial building does not meet the statutory license requirement). 4 y The public Cannot access the dealership by entering through any other business or residence that is located in the same I building as the dealership. 6 T The dealership location Is enclosed with floor to ceiling Walls, a door that can be shut and locked to close off the entire entrance, and is designated for exclusive use of the dealership. 6. The dealership location has an address that is separate from any other address in the building. 7 The dealership has a display area, either indoors or outdoors, large enough to display at least 5 vehicles. This display area is designated for the exclusive use of the dealership and is distinguished from any other business' inventory. The dealership has a sign outside of the commercial building, in a public area that Identifies the dealership. • The sign must be in letters that contrast sharply in color with the sign background. T • If the sign Is on a commercial building or a display area, it must be readily legible during daylight hours from the 8• nearest road or street. • fi the dealer's display area is not adjacent to the dealer's commercial building, the sign at the display area must also indicate where the commercial building is located. 9. T The dealership's normal business hours are conspicuously pasted and readily viewable by the public. 10. ^ f Personnel or automatic telephone answering service is available during normal business hours. 11. ' fi The above location meets all local zoning requirements as indicated on the Zoning Verlfleation Form (PS2421) 12 (New Vehicle Dealers Only) The dealership has a facility for the repair and service of motor vehicles and the storage of parts, not more than ten miles distance from the principal place of business. PS241 0-1 9 (09115) -over- Commercial Location Checklist Check the license type that applies to you: ❑ WHOLESALE LICENSE ❑ LESSOR ❑ BROKER TIF ❑ AUCTIONEER TIF The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one-year lease required). Please attach proof of ownership or Verification of property Lease Form (PS2407). The dealership location is enclosed with floor to calling walls, a door that can be shut and locked to close off the entire entrance and is designated for exclusive use of the dealership. Personnel or automatic telephone answering service is available during normal business hours. The above location meets all local zoning requirements as indicated on the Zoning Verification Form (PS2421). (Broker Only) The dealership has a sign, clearly identifying the broker by name and listing the business hours. The sign Is posted in a location readily viewable by the public. (Lessor Only) The dealership's normal business hours are conspicuously posted and readily viewable by the public. ❑ AUCTIONEER TIF n LIMITED USED VEHICLE LICENSE TIF The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one-year lease required). Please attach proof of ownemhip or Verification of Property Lease Form (PS2407). The dealership has a separate and identifiable entrance that leads to the outdoors or to a public area. The dealer may maintain other entrances to the dealership. Other entrances that lead from a commercial or residential space in the same building must be lockable and close the entire entrance. Shared office space, such as a reception area or secretary, does not qualify as a public area. The public cannot access the dealership by entering through any other business or residence that is located in the same building as the dealership. The dealership location is enclosed with floor to ceiling walls, a door that can be shut and locked to close off the entire entrance and is designated for exclusive use of the dealership. The dealership location has an address that is separate from any other address in the building. The dealership's normal business hours are conspicuously posted and readily viewable by the public. Personnel or automatic telephone answering service Is available during normal business boom. The above location meets all local zoning requirements as indicated on the Zoning verification Form (PS2421). n LIMITED USED VEHICLE LICENSE TIF This place of business meets all standards outlined above. I understand that any incorrect statement constitutes material misrepresentation and as a result, the dealer license is subject to withdrawal. X !� Date 2 3 i lO (signature of Owner/ c r) PS2410-19(09115) The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one-year lease required). Please attach proof of ownership or Verification of Property Lease Form (PS2407). The dealership's normal business hours are conspicuously posted and readily viewable by the public. Personnel or automatic telephone answering service is available during normal business hours. This place of business meets all standards outlined above. I understand that any incorrect statement constitutes material misrepresentation and as a result, the dealer license is subject to withdrawal. X !� Date 2 3 i lO (signature of Owner/ c r) PS2410-19(09115) o, o� N MINNESOTA DEPARTMENT OF PUBLIC SAFETY OFFICE USE ONLY DRIVER AND VEHICLE SERVICES 445 Minnesota Street, Suite 186 DEALER NUMBER: Saint Paul, MN 55101-5186 DATE RECEIVED: Phone: (651) 201-7800 Fax: (651) 297-1480 INITIALS: Web: dvs.dps.mn.gov Email: DVS.DealerQuestion@state.mn.us Verification of Propertv Lease According to Minnesota Statue 168.27, Subd.10 -Place of Business, all licensees under this section (New, Used, Lessor, Wholesaler, Auction, Used Limited, DSB) shall have an established place of business, which shall include owned or a minimum lease term of one year by the licensee. Note., ff Owned - Proof of / a Property Ownership/ is required. Example., Property Tax Statement. Name of Dealership: Q( (' ( it v State of Minnesota County of: b,(einng first /duly swwom, depose and say (C PmPedY) located 2 /VYV'7it �El"1 /�/✓`� O��✓'�tf that I am the owner of the property located at / - ,r (SV of Address) �" Lx" t 5 5 �d ( and certify that I have leased the above property to (State and Zip Code) item ✓y prate /, 1),U/ name ormetOasaeavea ; , �C (lV_ {' / (Effective Date) u(r��eenriinnation Date) X Subscribed and sworn to before me this gnature Property er efe 0Y." day of 20 NOTARY PUBLI COUNTY: O19 o tm MY COMISSION EXPIRES: C) c�2D 'S2407-09 (07/15) CITY OF ANDOVER COUNTY OF ANOKA © STATE OF MINNESOTA RES. NO. R073-14 A RESOLUTION APPROVING CONDITIONAL USE PERMIT FOR AN INCREASE IN THE NUMBER OF USED VEHICLE SALES ON PROPERTY LOCATED AT 3138 162uo LANE NW LEGALLY DESCRIBED AS THE EAST 150 FEET OF THE WEST 400 FEET OF THE SOUTH 433 FEET OF THE NORTH 2184.99 FEET OF THE WEST HALF OF THE NORTHWEST QUARTER OF SECTION 16 TOWNSHIP 32 RANGE 24, ANOKA COUNTY MINNESOTA, EXCEPT ROAD, SUBJECT TO EASEMENTS OF RECORD. WHEREAS, the applicant has received approval of a conditional use permit to allow used vehicle sales on the subject property; and WHEREAS, Resolution R055-11 limited the number of used vehicle sales licenses to one license and limited the number of vehicles that could be displayed on the subject property to five vehicles; and WHEREAS, Resolution R042-12 limited the number of used vehicle sales licenses to five licenses and limited the number of vehicles that could be displayed on the subject property to twenty-five vehicles; and ® WHEREAS, the applicant has requested an amendment to the approved conditional use permit to allow for an additional two used vehicle sales licenses to be issued for the subject property, and WHEREAS, the Planning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning Commission recommends to the City Council approval ofthe conditional use permit request, and; NOW, THEREFORE, BE 1T RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning Commission and approves used vehicle sales on the subject property subject to the following. I. The applicant "obtain approval of all additional vehicle sales licenses from the City Council as required by City Code 3-8. 2. There shall be no more than seven used vehicle dealer licenses allowed for the property, 3. All vehicle sales dealers licensed to operate on the subject property shall comply with all state requirements for motor vehicle dealers and must maintain current state and city licenses. © 4. Each vehicle sales dealer shall be required to have at least five parking stalls for display, either indoors or outdoors. The display area is designated for the exclusive use of each dealership and shall be distinguished from any other business' inventory. `J F IV] 5. The hours of operation shall be limited to Monday through Saturday between the hours of 6:00 am and 9:00 pm. 6. Any sign that no longer identifies a current business on the property must be removed within one month of the business vacating the property. 7. Any vehicle that is not operable shall not be visible from public streets and shall not be stored outdoors for more than 48 hours. 8. Trash containers shall be screened, stored within an enclosure or stored inside a building as required by the City Code, 9. This resolution supersedes Resolution No. R042-12 adopted by the City Council on April 17, 2012. 10. The applicant shall provide or arrange for City access to the property for purposes of inspection upon request during normal business boors, and without unreasonable delay. 11. Customer parking on the site plan shall be the parking stalls along the west boundary along the westerly entrance. 12. Signage will be added that is visible from 162'" Lane that will meet with state dealer licensing requirements. Sign request will be made through a regular city sign permit request. 13. Warehouse building and entrances will be painted within one year from the date of Conditional Use Permit Approval. Adopted by the City Council of the City of Andover on this 16s` day of September, 2014. CITY OF ANDOVER ATTEST: chdel R. Oftache, Mayor �N'Vun Mc elle Harmer, Deputy City Clerk C I T Y O F ND60 ERS 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER. MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US Used Vehicle Sales Business License Application Required Documents: • Completed Application Form • Vehicle Sales License Fee: $105.00 • Copy of Current Photo Identification • Copy of State Dealers License Workers Compensation Form - Completed Minnesota Vehicle Dealer License Commercial Location Checklist Property Lease Verification Person Applying For License: First Name S&hcwv\ Middle Name A Last Name Home Address Home Phone Business Phone 6$i-353-ZS$S Fax Date of Birt' - " _ Drivers License No. Property Owner Information: First Name Middle Name Last Name Home Address Home Phone B ess Phone Fax Signature of Property Owner '' Date %� If there are multiple props owners attach complete information for each owner. Business Information: Business Name�d.Yr\�Ya�� N&Ag C.ZeS `LL Business Address$ .',�"��.Zf'c L&"e Ny) $bd (�' A,61,ia•r 0CS' 3o y Minnesota Business ID No. �Ytt -7 S `% ) ocio E -2 - State of Minnesota Dealership License No. 'Z 1 �' I (We) agree to operate such business in accordance with the laws of Minnesota and the ordinances of the City of Andover. The foregoing statements are true and correct to the best of my knowledge and belief and I understand that providing false, incomplete or inaccurate information may be cause for denial of my license. In addition, I understand the following: Information in this application is classified as public data and will be provided to the public upon request. Licenses expire on December 3161 of each year. Payment of annual licensing fee shall be sufficient to renew license unless other action under the City Code is taken by the City. Lack of payment of annual licensing fee shall be -cause for revocation of license. I understand check will be conducted as a part of the application process. 2_y _`6 Signature of Applicant Date 59/56 co S T A T E O F M I N N E S O T A Dealer License Certificate DEALER NUMBER: DLR38161 Name: ADMIRAL AUTO SALES LLC Address: 3138 162ND LANE NW STE 5 ANDOVER MN 55304 Additional Loc: Owners/Officers: SENAN MOHAMMED EXPIRATION: MARCH 31, 2016 Dealer Type: USED Franchise(s): or" hi a ervices OFFICE USE ONLY 0MINNESOTA DEPARTMENT OF PUBLIC SAFETY DEALER NUMBER: 99 S DRIVER AND VEHICLE SERVICES 7 1t it 445 Minnesota Street, Suite 186 HATE RECEIVED:�7 _ $ —/ Saint Paul, MN 55101-5186 COON Phone: (651) 201-7800 Fax: (651) 297-1480 AREA: Web: dvs.dps.mn.gov Email: DVS.DealerQuestion@state.mn.us INITIALS: Certification of Compliance with Minnesota Worker's Compensation Law This certification must accompany an application for a Minnesota Motor Vehicle Dealer's License Minnesota Statutes, section 176.182 requires every state and local licensing agency to withhold the issuance or renewal of a license or permit to operate a business or engage in an activity in Minnesota until the applicant certifies that they are in compliance with the workers' compensation coverage requirements outlined in section 176. Failure to provide the following information or reporting false information will result in the denial of your license application. Providing false information may result in a $2,000 penalty. Insurance Information Name of Insurance Company (not Agent) Policy Number: Dates of Coverage: F—FI / m / m to m / m / m Exemption I am not required to have workers' compensation liability coverage because (please check one): K, have no employees I am self-insured (attach permit to self insure) I have no employees who are covered by the workers' compensation law (these include: spouse, parents, children) I certify that the information provided above is accurate and complete. I understand that if I have employees (who are not a spouse, parent, or child), valid workers' compensation policy will be kept in effect at all times as required by law. Dealership Name: Adm iy(d '44ft0 l i� t:. Street 7149 — 1I 7 -'rid I „ tna A1(j/ She tx city Q4nudv+ State MAI zip SC 3o4 Phone 651353-258S Print name of signer: 5Cpat) 4?ohaWmA ed x Date 2 -S zo 16 (Signature of Owner/Officer) PS242M6 (e5A5) •rrY MINNESOTA DEPARTMENT OF PUBLIC SAFETY DRIVER AND VEHICLE SERVICES 445 Minnesota Street, Suite 186 Saint Paul, MN 55101-5186 Phone: (651) 201-7800 Fax: (651) 297-1480 Web: dvs.dps.mn.gov Email: DVS.DealerOuestion@state.mn.us OFFICE USE ONLY p� DEALER NUMBER: DATE RECEIVED: COUNTY: AREA: INITIALS: Minnesota Vehicle Dealer License — Commercial Location Checklist This checklist describes (check one): �,I Primary Location ❑ Additional Location (Attach a separate checklist for each location) Dealer Name: t�Y1�Y�.� 1}J sat Pc Dealer Number: 7sl'-1 1 Street:'; 1r�S \C�ylck Lave A/W Si -e 5 _ City: ,AY1Ar? W Stater Zip Code: SS 1 30County: Commercial Building Requirement: New, Used, Salvage Pool, and Auctioneer Dealers must have a Commercial Building, which means a permanent, enclosed building that is on a permanent foundation and is connected to local sewer and water facilities or otherwise complies with local sanitation codes, is adapted to commercial use, and conforms to local government zoning requirements. (Minnesota Statutes, section 168.27 subdivision 1). Commercial Office Space Requirement: Lessors, Wholesalers, and Brokers must have at least a Commercial Office Space, which means a space occupying all or part of a commercial building. (Minnesota Statutes, section 168.27 subdivision 1). Instructions • Check the type of dealers license that applies. • Answer 2 (True) or E (False) to each statement that applies to the license type you checked. • Dealership ownerorofficer must sign on reverse side offonn. Check the license type that applies to you: ❑ NEW C&USED ❑ SALVAGE POOL ❑ ADDITIONAL LOCATION ❑ DSB TIF ❑ DISPLAY LOT - respond to statements 2,7 & 8 only 1 T The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains / copies of the books and records at any additional locations they may have. 2 r,{' The dealer owns the above location or leases the location (minimum one-year lease required). Please attach proof of / ownership or Verification of Property Lease Form (PS2407). Thedealership has a separate and identifiable entrance that leads to the outdoors (See definition of commercial building 8 above). May include a strip mall or commercial garage building. Other entrances that lead from other areas of the building must be closed and lockable (Commercial office space within a commercial building does not meet the statutory license requirement). 4 The public cannot access the dealership by entering through any other business or residence that is located in the same building as the dealership. 5 The dealership location is enclosed with floor to ceiling walls, a door that can be shut and locked to close offthe entire entrance, and is designated for exclusive use of the dealership. 6. The dealership location has an address that is separate from any other address in the building. 7 The dealership has a display area, either indoors or outdoors, large enough to display at least 5 vehicles. This display area is / designated for the exclusive use of the dealership and is distinguished from any other business' inventory. The dealership has a sign outside of the commercial building, in a public area that identifies the dealership. • The sign must be in letters that contrast sharply in color with the sign background. • If the sign is on a commercial building or a display area, it must be readily legible during daylight hours from the 8. nearest road or street. • If the dealers display area is not adjacent to the dealers commercial building, the sign at the display area must also indicate where the commercial building is located. 9. "� The dealership's normal business hours are conspicuously posted and readily viewable by the public. 10. Personnel or automatic telephone answering service is available during normal business hours. 11. The above location meets all local zoning requirements as indicated on the Zoning Verification Form (PS2421) 12 (New Vehicle Dealers Only) The dealership has a facility for the repair and service of motor vehicles and the storage of parts, not more than ten miles distance from the principal place of business. PS2410-19 (09/15) -over- commercial Location Checklist Check the license type that applies to you: ❑ WHOLESALE LICENSE [-]LESSOR ❑ BROKER TIF ❑ AUCTIONEER TIF The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one-year lease required). Please attach proof of ownership or Verification of Property Lease Form (PS2407). The dealership location is enclosed with floor to ceiling walls, a door that can be shut and locked to close off the entire entrance and is designated for exclusive use of the dealership. Personnel or automatic telephone answering service is available during normal business hours. The above location meets all local zoning requirements as indicated on the Zoning Verification Forrn (PS2421). (Broker Only) The dealership has a sign, dearly identifying the broker by name and listing the business hours. The sign is posted in a location readily viewable by the public. (Lessor Only) The dealership's normal business hours are conspicuously posted and readily viewable by the public. ❑ AUCTIONEER TIF ❑ LIMITED USED VEHICLE LICENSE T/F The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one-year lease required). Please attach proof of ownership or dealership's normal business hours are conspicuously posted and readily viewable by the public. or automatic telephone answering service is available during normal business hours. This place of business meets all standards outlined above. I understand that any incorrect statement constitutes material misrepresentation s a result, the dealer license is subject to withdrawal. X _ � Date Z. — y — 6 (Signature of Owner/Officer) PS2410-19 (99/15) The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one-year lease required). Please attach proof of ownership or Verification of Property Lease Form (PS2407). The dealership has a separate and identifiable entrance that leads to the outdoors or to a public area. The dealer may maintain other entrances to the dealership. Other entrances that lead from a commercial or residential space in the same building must be lockable and close the entire entrance. Shared office space, such as a reception area or secretary, does not qualify as a public area. The public cannot access the dealership by entering through any other business or residence that is located in the same building as the dealership. The dealership location is enclosed with floor to ceiling walls, a door that can be shut and locked to close off the entire entrance and is designated for exclusive use of the dealership. The dealership location has an address that is separate from any other address in the building. The dealership's normal business hours are conspicuously posted and readily viewable by the public. Personnel or automatic telephone answering service is available during normal business hours. The above location meets all local zoning requirements as indicated on the Zoning Verification Form (PS2421). ❑ LIMITED USED VEHICLE LICENSE T/F The dealer keeps all books and records necessary to conduct business at the main dealership location. The dealer maintains copies of the books and records at any additional locations they may have. The dealer owns the above location or leases the location (minimum one-year lease required). Please attach proof of ownership or dealership's normal business hours are conspicuously posted and readily viewable by the public. or automatic telephone answering service is available during normal business hours. This place of business meets all standards outlined above. I understand that any incorrect statement constitutes material misrepresentation s a result, the dealer license is subject to withdrawal. X _ � Date Z. — y — 6 (Signature of Owner/Officer) PS2410-19 (99/15) a MINNESOTA DEPARTMENT OF PUBLIC SAFETY DRIVER AND VEHICLE SERVICES 445 Minnesota Street, Suite 186 Saint Paul, MN 55101-5186 Phone: (651) 201-7800 Fax: (651) 297-1480 Web: dvs.dps.mn.gov Email: DVS.DealerQuestion@state.mn.us Verification of Property Lease OFFICE USE ONLY DEALER NUMBER: DATE RECEIVED: INITIALS: According to Minnesota Statue 168.27, Subd.10 - Place of Business, all licensees under this section (New, Used, Lessor, Wholesaler, Auction, Used Limited, DSB) shall have an established place of business, which shall include owned or a minimum lease term of one year by the licensee. Note: ff Owned - Proof of Property Name of Dealership: State of Minnesota County of: is required. Example: Property Tax Statement. C &� "-=" being first duly swom, depose and say Q (O,vnerof Property) �` / I p �� (, J that I am t,F�e owner of the property located at u bA1 4&44' � Ixy t n , r % (Street Addmss) lciry) 1&k ; C� , and certify that I have leased the above property to (State and 2ip Code) Name of from X naure f operty vner -� 'S2407-09 (07115) Subscribed and sworn to before me this day ofrb . 20 NOTARY PUBLIC COUNTY: MY COMISSION EXPIRES: ©I 31 ?A NDO 0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: James Dickinson, City Administrator SUBJECT: Approve Commission Appointments DATE: February 16, 2016 INTRODUCTION As City Commission terms expire, the City Council considers new appointments to the various Commissions. DISCUSSION Interviews for the Andover Planning and Zoning, Park & Recreation and Open Space Commissions were held on Tuesday, January 19 and Thursday, January 21", 2016, at a Special City Council meeting. There were 12 candidates interviewed. Also City Code 2-3-5 relative to the Park & Recreation Commission indicates 235: OFFICERS: The City Council shall appoint a Chairperson from the appointed commission members who shall serve a term of one vear. The Commission may create and fill such other offices as it may deem necessary for its own administration. The Commission Chairperson shall attend City Council meetings upon the request of the City Council. (Amended Ord. 229, 9 -2-1997) ACTION REOUESTED The City Council is requested to appoint Bert Koehler IV and Scott Hudson to the Planning and Zoning AdvisoryCommission; Ted Butler, Shane Stenzel and Mark Miskowiec to the Park & Recreation Commission; Kim Kovich and Joy Faherty to the Open Space Commission. John Angell will be the alternate for the Park and Recreation Commission and Anna Dirkswager will be the alternate for the Open Space Commission. The City Council (if this consent agenda item is not moved to discussion for separate vote) authorizes the Park and Recreation Commission to select their own Chairperson for 2016. e ectfully submitted, ickinson mmit-_ ��•, 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.Cr ANDOVER.MN.US TO: Mayor and Councilmembers CC: James Dickinson City Administrato FROM: Dana Makinen, Human Resources Manager SUBJECT: Accept Resignation/Retirement of Kevin Starr, Parks Maintenance Supervisor DATE: February 16, 2016 INTRODUCTION This item is to acknowledge the resignation of Kevin Starr Parks Maintenance Supervisor effective February 29, 2016. DISCUSSION Kevin has grown up with the city and seen many changes in his over 35 years here. Kevin started working full-time with the city on August 25, 1980, but he worked part-time beginning in 1979 as a Maintenance Worker. In 1989 Kevin became the Leadman for the Parks Maintenance Department and then in 1992 Kevin became the Parks Maintenance Supervisor. In addition, Kevin was a Volunteer Fire Fighter from 1981-1994. The Human Resources department would like to advertise and recruit candidates for this position. BUDGETIMPACT None. ACTION REQUESTED The City Council is requested to acknowledge the resignation of Kevin Start and authorize Human Resources to begin recruitment for a new Parks Maintenance Supervisor. Respectfully �Dsubmitted, Dana Makinen 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Harmer, Deputy City Cler SUBJECT: Approval Application for Exempt Permit/Rum River Chapter of MN Deer Hunters Association DATE: February 16, 2016 The Rum River Chapter of MN Deer Hunters Association has submitted an application for a raffle at an event they are hosting on March 19, 2016 at the Courtyards of Andover, 13545 Martin Street NW. DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. l Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: Application MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 5/15 Page 1 or 2 An exempt permit may be Issued to a nonprofit Application Fee (non-refundable) organization that: Applications are processed In the order received. If the application i • conducts lawful gambling n five or fewer days, and Is postmarked or received 30 days or more before the event, the • awards less than $50,000 n prizes during a calendar year. application fee is $100; otherwise the fee is $158. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned W additional fees prior to 30 days before your event will not expedite your aunty by calling 651-539-1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION. Organization Previous Gambling Name: Rum Rlver Chapter of the MN Deer Hunters Association Permit Number, X-30002 Minnesota Tax 14326991 Federal Employer IDD. 91-1390958 Number, If any: Number (FEIN), if a Monies Address: 1917 Rum River Drive NW city; isand state: MN zip; SSO40 County; Isantl Name of Chief Executive Officer (CEO): Ron Schleif Daytime Phan. Emco NbNPROFIT 15TATU6 Type of Nonprofit Organization (check once): Fraternal =1 Religious veterans ED Other Nonprofit Organization Attach a copy of gue of the following showing proof of nonprofit statusl (DO NOT attach a sales tax exempt status or federal employer ID number, as they am not proof of nonprofit status.) A current calendar year Certlfiewte of Good Standing Dont have a copy? Obtain this certifiate from: MN Secretary of State, Business Services Division Secretary of state website, phone numbers: 60 Empire Drive, Suite 100 wwwms'state, ,n,us SL Paul, MN 55103 651-296.2803, or had free 1-877-S51-5767 ❑✓ IRS income tnx exemption (501(c)) letter in your orgaWrattonys name Dont have a copy? To obtain a Copy of your federal income tax exempt letter, have an organization officer contact the IRS tell free at 1-877-829-5500. IRS - Aff fiats of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a Parent organization, attach copies of k= of the following: 1. IRS letter showing your Parent organization Is a nonprofit 501(c) organization with a group riding, and 2. the charter or letter from yaw Parer organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION _ Name of premises where the gambling event will be conducted (for rafRes, list the site where the drawing will take place): Courtyards of Andover Event Center Address (do flat use P.O. box): 13545 Martin St. NW City or Township: Andover zip: 55304 County: Anoka Decals) of activity (for raffles, indicate the date of the drewing): March 19, 2016 Check each type of gambling activity that your organization wig conduct: .,R Bingo' MPaddiewheds* MPUN-Tabs* ❑Tpboarde Raffle (total value of raffle Prises awarded for the calendar year. $ 1 • Gambling equipment for bingo paper, paddlewheels, pug -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection deWces may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gcv/gcb and dick on Dlsfrfbutol8 under List of Ltaensess, or all 651-539-1900. LG220 Application for Exempt Permit LOCAL UNIT OF GOVERNMENT ACKNOWL CITY APPROVAL for a gambling premises located within city limits The application is acknowledged with no wafting period. The application is acknowledged with a 30 -day waiting period, and allows the Board to Issue a permit after 30 days (60 days for a 1st dam city). The application is denied. Name: Signature of City Personnel: Date: The city or county must sign before submitting application to the Gambling Control Board. sns 202 (required before submitting application to COUNTY APPROVAL for a gambling promises located in a township „_The application Is acknowledged with no waiting period. The application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days. _The application is denied. Name: Signature of County Personnel: Title: Dam: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the Organization Is applying for exempted gambling actwey within the township limas. (A township has no statutory authority to approve or deny an application, par Minn. Statutes, section 349.213.) Print Township Name: Signature of Township Officer: mda- - Dam: ation provided in this application Is complete and accureta to the treat of my knowledge. I acknowledge that the financial be completed and returned to the Board within 30 days of the event data Chief r7keautdva Ofticees Signature: Dam: (agnatum must m CEM signature; deaign a may not sign) Print Name: Ron Schleif REQUIREMENTS Complete a separate application for. • all gambling conducted on two or more consecutive days, or • all gamblmg conducted on one day. Only one application is required If anti or more raffle drawings an mndutded on the same day. Financial repast to be completed within 30 days after the gambling activity is dome: t Manuel report form will be malted with your permit Complete ind return the financial report form to the Gambling Control Your organization must keep ail exempt records and reports for 3-1/2 years (Minn. Statutes, section 349.166, mod. 2(f)). refuse to your organization refuses to sup; Information, the Board may tot t detemine your organhatbnh 4u as a caneeeumas, Indy refuse W to Used to Is If about Mall application with: a copy of your proof of nonprofit status, end application The (non-refundable). If the application Is postmarked or received 30 days or more before the event, the application fee is $100; otherwise the me Is $130. Make check payable to State of Minnesota. To: Minnesota Gambling Control Board 1711 West County Road B, Suite 300 South Rosemide, MN SS113 Licensing Section of the Gambling Control Board at name and i whin ref wale, won the W tae Inform son; buiNkluab and agencies a name and which few Or Iso order aulhmlms a new use . inmate data sharing of Information after this mtice was lable to Board gwen; and anyone win your written foment. 'wueswu, me ffc win oe sole to Praxes the sccea to the Infarmatbn; Minnesota's Depart - This form will be made available In altemative format (i.e. large print, betide) upon request. M MPW pypaie, ar ambler C I T Y O 6W �5. F Nb 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8823 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Dhipetor FROM: Jerry Streich, Fire Chief/ Emergency Manager SUBJECT: Approve Fire Department Relief Association By -Law change DATE: February 3rtl, 2016 INTRODUCTION In 2015 the Andover Fire Department Relief Association went through an extensive review of their by-laws. The Board hired an outside consultant to provide recommendations and best practices to improve the association's business. The recommendations better protect the overall operation and align with State law and guidelines. The Board and fire department members have voted and approved the changes. Council Member Sheri Bukkila, Asst. Finance Director Lee Brezinka and I sit on the Board. DISCUSSION BUDGETIMPACT There is no budget impact related to the new by-law changes. Staff is recommending that the City Council approve the changes as approved by the Relief Association Board. Re ly�gFe Jerry.'ch Markup Version BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE I MEMBERSHIP Section 1 — Age Restrictions Any regular active or probationary member of the Andover Fire Department who is under 43-72.5 years of age shall be eligible to apply for membership. Section 2 —Application speciali 8CTF S ....d th-fl ..'J 8 ,... q,.. one month a'A..-ati8ffi g this tiffleAbe BeaFd of T. .. raH .ot .. ..n., ffieffibefshits in the A Membershin occurs anon completion of Firefichter€iehter Certification Level I Section 3 - Severance Resignation or expulsion from the Andover Fire Department shall terminate the membership of the member so resigning, being expelled or removed;-previded;�eweveF that an me,, be« , he hag ... p,ed C., -.,A least the minimum number ofye..-.. FeEle:fed by Ar'e e LV efthese D. Laws s C..-. a of pensian ighis as an aetive mbeF of the _des e.. Fire De.,e,w,,.e„t shall.. „ h'.. memhe...hip in this A..... eisiM Fagafdless eC Section 4 — Fraudulent Activ itv Any member who shall, in the opinion of a majority of the Board of Trustees fraudulentiv claim benefits from. or defraud or attempt to defraud the Association in any way The individual shall be suspended from membership by the Board, and be subject to criminal prosecution. Bylaw L Page 1 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE II BOARD of TRUSTEES Section 1 — Board Make -U The Board of Trustees shall consist of the following: a President, a Vice -President, a Secretary, a Treasurer, and two (2) general trustees, each of whom shall be elected from the membership of this Association for a term as specified in this Article, or until a successor has been elected and qualified, at a special or annual meeting of the Association. In addition, there shall be three statutory ex officio members; consisting of the Chief of the Andover Fire Department, one elected municipal official, and one elected or appointed municipal official who are annually designated as representatives by the Andover City Council. Section 2—Election of Trustees At the first election following the adoption of these amended By -Laws, the two general trustees shall be elected for terms of three erre years and every year after; tive-ska&be ,.,..,.d L.-..,-..,- „8.......,..__. and two shell l,e el e,.,e.J R. -.._F ffis 4.4.... ­-ars,. u_ - 1.;-t Trustees shall be elected to three vear terms. to FM of th.ee teitiiss of afflee expife, and at an O_ _..t•f)e __d tM10 t, f atFUSteeS nnual 1Wa ted ,...., � years.sIf a vacancy occurs during the term of office 490)' 41460- OF gOfieffil the remaining members of the Board of Trustees shall elect a member of the Association to serve for the unexpired term of the vacant position. Section 3 —Annual Meeting of Board Within two weeks after of the Annual meeting of the membership at which elections for trustees occur. the Board shall hold an annual meeting of the Board for the singular purpose of electing a President. Vice President, Secretary or Treasurer who shall serve one vearterms. If a vacancy occurs during their term of office, the remaining Board of Trustees shall elect new officer (s) to fill the unexcited term. Section 4 - Fiscal -3 It shall be the duty of the Board of Trustees to prepare modes and plans for the safe and profitable investment of the un -appropriated funds of the Association, and whenever loans or investments are made, to investigate and pass on the securities offered and to attend to the drawing and execution of the necessary papers. The Board of Trustees shall order an audit of the books and accounts of the Secretary and the Treasurer annually, Bylaw L Page 2 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. according to the law, and shall submit a written report of the condition of the association to the members at the annual meeting. Section 5 - Investments4 The investment of the funds of the Association shall be in the exclusive control of the Board of Trustees, in conformance with state statutes and subject to the approval of the Andover City Council. Section 6 — Special Meetings Three or more members of the Board of Trustees shall cause the President to call a meeting. Bylaw L Page 3 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Section 37—Fiduciaryoe,...�,o-'":'.Resnonsibi lite The members of the Board of Trustees shall act as trustees with a fiduciary obligation to the State of Minnesota, to the City of Andover, and to the members of the Association. Bylaw L Page 4 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE III DUTIES of OFFICERS Section 1 - President It shall be the duty of the President to attend and preside at all meetings of the Association and the Board of Trustees. He/she shall enforce the due observance of the Articles of Incorporation and the By -Laws and see that the officers properly perform the duties assigned to them. He/she shall sign checks issued by the Treasurer and all papers requiring his/her signature. He/she shall be a member of all committees except the Aid Committee and shall exercise careful supervision over the affairs of the Association. He/she shall receive such salary as may be fixed from time to time by the Board of Trustees, subject to approval of the Association, and payable from the Special Fund or General Fund of the Association. Section 2— Vice President It shall be the duty of the Vice -President to perform all of the duties of the President in the absence of the President. In addition, the Vice -President shall preside over the Aid Committee. Section 3 - Secreta It shall be the duty of the Secretary to keep a true and accurate record of the proceedings of all meetings of the Association and of the Board of Trustees. He/she shall keep a correct record of all amendments, alterations, and additions to the Articles of Incorporation or the By -Laws in a separate book from the minute books of the Association. He/she shall cause due notice of all special meetings of the Association and the Board of Trustees to be given. He/she shall receive all cash monies due the Association and pay the same over to the Treasurer, taking a receipt for the same. Upon failure to do so, he/she may be impeached and expelled from the Association. He/she shall keep a roll of membership with the date of joining, resignation, discharge, dues and assessments paid and relief or pensions furnished. His/her books shall, at all times, be open to inspection by the Board of Trustees. He/she shall, prior to entering upon the duties of his/her office, give a bond in such amount and with such sureties as may be required and approved by the Board of Trustees, conditioned upon the faithful discharge of his/her trusts and the full performance of the duties of all reports and statements required by law. He/she shall receive such salary as may be fixed from time to time by the Board of Trustees, subject to approval of the Association, and payable from the Special or General Fund of the Association. Bylaw L Page 5 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE III (cont.) Section 4 - Treasurer It shall be the duty of the Treasurer to receive all monies belonging to the Association; authorized b the BeaFd OFT- A4RPS.. He/she shall keep separate and distinct accounts of the General and Special Funds, and shall prepare and present to the Board of Trustees a full and detailed statement of the assets and liabilities of each fund separately prior to the annual meeting of the Association. He/she shall invest funds held by him/her as authorized by the Board of Trustees. Failing in his/her obligations, he/she may be impeached and expelled from the Association. He/she shall deliver to his/her successor in office, or any committee appointed by the Board of Trustees to receive the same, all monies, books, papers, etc., pertaining to his/her office immediately upon the expiration of his/her term of office, resignation, or upon his/her expulsion. He/she shall, prior to entering upon the duties of his/her office, give a bond in such amount and with such sureties as may be required and approved by the Board of Trustees, conditioned upon the faithful discharge of his/her trust and the faithful performance of the duties of his/her office. Jointly with the Secretary, he/she shall prepare and file all reports and statements required by law. He/she shall receive such salary as may be fixed by the Board of Trustees from time to time, subject to approval of the Association, and payable from the Special or General Fund of the Association. Section 5 —Aid Committee There shall be an Aid Committee, composed of the Vice -President and two other members of the Association, who may or may not be members of the Board of Trustees, appointed by the President. The Vice -President shall be the chairperson of this committee, whose duty shall be to see that assistance is rendered to each sick or disabled member, and to the survivors of any deceased member. Bylaw L Page 6 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IV MEMBERSHIP MEETINGS Section I — Membership Meetings The Annual Meeting of the Association, for the election of effi-o..,�rs-m,- --" trustees, and all other business shall be held during the month of January of each year. o__.: _ The ➢......d OCTA .. S RhAll meet al least four times dufing aeh... Section 2 — Special Meetings of Me —h.,�,..bep4i ii- Membershin3 Special meetings of the Association eF efth.. o,..._a ..0 T-Fustee.. may be called by the President,ofand at least two er xiere-members of the Board of Trustees, or upon written request of six or more members of the Association. Members eHFusteesshall be notified by the Secretary of such special meetings, and the ebjeeFsubiect of the meeting shall be stated in such notice,.--aAnd such special meetings shall be limited to those items stated in the special meeting notice. Section 2.5 Upon receipt of a special meeting request, the President shall call the special meeting within 30 calendar days and provide at least 10 calendar da�sdav's written notice to all members. Section 3 - Ouorum4 A majority of the Board of Trustees then in office, and Forty percent (40%) of the members of the Association shall constitute a quorums for the transaction of business at *b Jhe Annual meeting or any Special respes4we-meetings. Less than a qoerum may adieuffi a meeting te a Pdll;iFe tiffle, � hieh the Seefetai,, shall make known to the sffestej Bylaw L Page 7 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IV (cont.) Section 4 — Parliamentary Procedure -5 All meetings shall be conducted according to the current edition of Robert's Rules of Order, 8S FeViSed. ORDER OF BUSINESS 1. Call to order 2. Roll 3. Reading of minutes of previous meeting 4. Reading of reports and minutes of Board of Trustees' meetings 5. Reports of officers 6. Propositions for memberships 7. Reports of special committees 8. Balloting for members 9. Unfinished business 10. Election of o°sers and trustees (annual meeting) 11. New business 12. Adjournment Bylaw L Page 8 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. to the Asseeiation dues of$! 0.00, payable en ta: befem the 0,...4.... 2 ,, 6,005' member of the TL,. A- eei fails id- Pay-`Lanlher-uwc ra'th,,, 15 days of the ,. i me h'eh s .eh payment ..s d eands suspended ffem me...heesh'.. fe a g d e er'{.ee.. :« L, rh.. C....«r..-. .w•Ced, l. and C.. -C :r...Jl fight. and AeAdfr.. thffe ...... any dL. .. ..L ..e..payment itheta edd'r n . the ..-L....-. .off.e-f1h,.--..f A-. fe ffibef whe shall,in the 813ini .- ..fa maje«ry of the ward of T.. .wee.. fraudulent!) elaim beRefr.. 6.e... .... de4aud .... attempt to d..C_., d the A....e«vi .. way, shallhesuspe..ded fitsm m «.hmbeFship by the Board, and L../L.. shee shall ff4f`c t All 4inh.-fights {e benefits Ayer.. the A....eetaie n. SeetfofA v riling, red at e regular specuneetng of ilieAssaetation, accompaH'ed 6. n SLIM offflefle� equal ta NAigt lip'she, a]. ld haA e been required te pa) 48 the A . . d f .r6,__.«,.A ,.Ce e.. 6ed 6e ..er hee..� ....dad reinstatement fee4 le m$25.00. upon -..I. afey er e.f 211 of the « ..I. �«S'pPe�e ♦... »nectig. be Fer feed re the a vr, rc�mvrv�nceuflL Geer:.... C T C C f the A550eiatiOR ShallI. d' 1. d ee pt toF hese purposes specifically authorized by state star ate C..,: on L I8if 8HeY 8F CC�8efr.e !`e.....e c ..d ..f the A SSPe a 'e.. shall be dist. .sed f.......r: puiyese not herein provided for, tairc$S-aui him... f-� __ablr `0t, Af�.n of Seehelt4 Bylaw L Page 9 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Bylaw L Page 10 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Bylaw L Page 11 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE V1 GENERAL FUNDS & FUND DISBURSMENTS Section 1 —General Fund Revenue All funds received by this Association f--- dues, lines, initiation fees a,._.,..,a given, er__«,.a or devised 6. a pefse_ f... unspecified uses, shall be kept in the General Fund of the Association on the books of the Treasurer and may be disbursed for any purpose reasonably related to the welfare of the Association or its members. All monev belonging to this Association shall be deposited to the credit of the association in such banks. trust companies, savings and loan associations or other depositories as the Board of Trustees may designate. Section 2 — General Fund Disbursements No money or funds of the General Fund of the Association shall be disbursed for any Purpose not herein provided for, unless authorized by the favorable vote of a maiority of Board or if over $250 then a maiority of the members present at a regular or special meeting of the Association. Section 3 — Special Fund Revenue All money belonging to this Association shall be deposited to the credit of the association in such banks trust companies savings and loan associations or other depositories as the Board of Trustees may designate. Section 4—Special Fund Disbursements No money or refunds of the Special Fund of the Association shall be disbursed except for those purposes specifically authorized by state statutes and approved by a maiority of the Board of Directors. Section 5 — Signatures Reuuired2 All disbursement of GENERAL or SPECIAL 4Z�UNDS of this Association shall be made by checks drawn by the Treasurer and countersigned by one of two Board of Trustee members as designated by the Board of Trustees. Except when issued for salaries, pensions, and other fixed charges, the amount of which has previously been determined and authorized by the Board of Trustees. Bylaw L Page 12 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Section 6 - Reports All reports and resolutions shall be submitted in writing and no report from a committee shall be accepted unless it is the report of a majority of said committee, provided however, that a minority shall be permitted to present its views in writing. Bylaw L Page 13 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE VII APPLICATION FOR BENEFITS Section 1 —Aoolications General All applications for relief or pension benefits shall be made in writing on forms famished by the Secretary. Section 2 — Disability Aoolications All applications for disability benefits shall be submitted to the Board of Trustees at a regular or special meeting of the Board. The application shall be accompanied by a certificate from the attending physician or surgeon setting forth the nature of the illness or injury, the cause and duration thereof, the length of time the applicant has been unable to perform his/her duties as a firefighter, and an estimate of the future time during which the applicant will be unable to perform his/her duties as a firefighter. Section 3 — Pension Aoolications All applications for pensions shall be submitted to the Board of Trustees in accordance with Article XI, Section 3, Clause (c). Applications shall be verified by an oath of the applicant and shall state the age of the applicant, the period of service in and the date of retirement from the Andover Fire Department, the length of time he/she has been a member of the Association, and such other information as the Board of Trustees may require. Section 4 - Aooroval No benefits or pensions shall be paid until the application therefore has been approved by a majority vote of the Board of Trustees. Decisions of the Board shall be final as to the payment of such benefits or pensions. No person receiving a pension shall be paid any other benefits by the Association. Bylaw L Page 14 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE VIH SICK AND DISABILITY BENEFITS Section I —Response Related If a member of this Association shall become disabled due to an Andover Fire DemutmenF-relatedDepartment related event, to the extent that a physician or surgeon acceptable to the Board of Trustees shall certify that such disability will permanently prevent said member from performing his/her duties in the Andover Fire Department, the Association shall, upon approval of the Board of Trustees, pay the balance of the member's account to the member after 100 days of disability. Application for disability benefits must be made prior to departure from the Andover Fire Department If a member who has received such a disability pension should subsequently recover and return to active duty in the Andover Fire Department, any amount paid to him/her, as a disability pension shall be deducted from his/her retirement pension accrued at the time of such disability. Section 2 — Temporary Disability In the event of can Andover Fire Department incident or traininareleted even[ temperary disabilit5 of less than one yea_, the member's time with the Association shall be continuous. Section 3 —Non Fire Department Related Disabilitv In the event a member becomes temporarily or permanently disabled due to activity or events outside the Andover Fire Department vested pension benefits will not be paid until the _._—`-- -e-e lies aee 50the member reaches age 50. Bylaw L Page 15 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE VIIIIX SERVICE PENSION & DEATH BENEFITS Section 1 — Service Pensions Clause (a). Eligibility requirements. To be eligible to receive a service pension a member must meet all of the following requirements: Item (i). Be at least 50 years of age; Item (ii). Have retired from the Fire Department of the Municipality of Andover, Minnesota; Item (iii). Have completed at least five years (which years need not be continuous) of active service with such department before retirement; and Item (iv). Have been a member in good standing of the Association at least five years; or have been a member of the Andover Fire Department prior to the formation of the Association in which case time as active members of the Fire Department prior to the date the Association was formed shall count as time as active members of the Association. Clause (b). Service pension. Each member meeting the requirements of clause (a) shall be entitled to a defined contribution lump sum service pension as authorized by Minnesota Statutes, Section 424A.02, subd. 4. An individual account for each member shall be established. To each individual member's account shall be credited a right to an equal share OE (1). Any amounts of State Fire aid received by the Association; (2). Any amounts of municipal contributions to the Association from tax levies or other available revenue sources; (3). Any amounts transferred from the General Fund; and Bylaw L Page 16 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE XVIII (CONT.) (4). Any amounts equal to the share of the assets of the Special Fund to the credit of: (a) any former member who terminated active service with the Fire Department of the City of Andover prior to meeting the minimum service requirement provided for in clause (a) and has not returned to active service with the Fire Department for a period of at least five years or (b). any retired member who retired prior to obtaining a full non -forfeitable interest in the amounts credited to the individual member account pursuant to clause (b); (5). AAny interest or investment income less an equal share of administrative expenses, and a proportionate share of investment expenses, earned on the assets of the Special Fund. At the time of retirement, a member meeting the qualifications of clause (a) shall be entitled to the portion of the assets of the Special Fund to his/her credit which is nonforfeitable according to the following table based on the number of years to his/her credit: Completed years of Service 5 6 7 8 9 10 and thereafter Nonforfeitable portion of annual or pro rata service pension amount 40% 52% 64% 76% 88% 100% Bylaw L Page 17 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IN -VIII (CONT.) Clause (c). Deferred service pension. A member of the Association who meets all of the requirements of clause (a) except for an item (i), the minimum age requirement, who separates from active service prior to reaching the age of 50 years shall be entitled to a deferred service pension to commence upon his/her reaching the age of 50 years and upon his/her making a valid written application therefore to the Association. The Association shall pay interest on the fully vested and partially vested deferred lump sum service pension during the period of deferral. Each deferred member's account shall be credited with the gains or losses at the rate actually earned by the Association on the investment of Special Fund assets less an equal share of administrative expenses, and a proportionate share of investment expenses. Interest shall be compounded annually based on calendar year balances. The deferred service pension shall be governed by state and federal law, the Articles of Incorporation, and the Bylaws applicable on the date on which the member separated from active service in the Fire Department and the Association. Clause (d). ----f__t_.._ liidividt-1 Retirement A_ _ _t non). The Association may at the written request of the applicable retiring member or, following the death of the active member, at the written request of the deceased members surviving spouse, directly transfer the eligible member's lump sum pension or the death, funeral, or survivor benefit attributable to the member, whichever applies, to the requesting person's ISA t ..d..f sept n 409(x) of the fWefal internal De.......eCode, as n,, eftded.account of their choice. Bylaw L Page 18 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE XVIII (CONT.) Section 2 — Death Benefits Clause (a). Upon the death of any member of the Association who is in good standing at the time of his/her death, the Association shall pay the beneficiary so designated by the member or if none were designated and if there is ne swviving spouse, 4e saimtklifl ph a„_,.h a_., r__ .„_e r..,. ,.ua,...,a'd..ea _. o to the estate of such deceased member the balance of the member's account as of theof the date of death. Clause (b). Upon the payment by athe-reliefa Association of a lump sum survivor benefit or funeral benefit to a survivor of a deceased active volunteer firefighter or of a deceased deferred volunteer firefighter, the Association may pay a supplemental survivor benefit to the survivor of the deceased active or deferred volunteer firefighter from the Special Fund of the • of ,,.moi.._,_':.._ .Association. The amount of the supplemental survivor benefit is Twenty percent (20%) of the survivor benefit or funeral benefit, but not to exceed $2,000. Section 3 For purposes of computing benefits payable under Articles VIII and IX, a "year of service" shall be defined as a period of twelve full months of active duty in the Andover Fire Department, beginning on the anniversary of the date when the individual became a member of said Fire Department. If a member's period of active service is not continuous, parts of years may be added together to compute full years. Bylaw L Page 19 March 2013 - . mt Section 2 — Death Benefits Clause (a). Upon the death of any member of the Association who is in good standing at the time of his/her death, the Association shall pay the beneficiary so designated by the member or if none were designated and if there is ne swviving spouse, 4e saimtklifl ph a„_,.h a_., r__ .„_e r..,. ,.ua,...,a'd..ea _. o to the estate of such deceased member the balance of the member's account as of theof the date of death. Clause (b). Upon the payment by athe-reliefa Association of a lump sum survivor benefit or funeral benefit to a survivor of a deceased active volunteer firefighter or of a deceased deferred volunteer firefighter, the Association may pay a supplemental survivor benefit to the survivor of the deceased active or deferred volunteer firefighter from the Special Fund of the • of ,,.moi.._,_':.._ .Association. The amount of the supplemental survivor benefit is Twenty percent (20%) of the survivor benefit or funeral benefit, but not to exceed $2,000. Section 3 For purposes of computing benefits payable under Articles VIII and IX, a "year of service" shall be defined as a period of twelve full months of active duty in the Andover Fire Department, beginning on the anniversary of the date when the individual became a member of said Fire Department. If a member's period of active service is not continuous, parts of years may be added together to compute full years. Bylaw L Page 19 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IX AMMENDMENTS Section 1 The By-laws of this Association may be amended at any regular or special meeting thereof by a favorable vote of 2/3 of the membership present and voting, provided that a quorum is present, and provided further that notice of any proposed amendment or amendments shall be given by reading the same at a regular or special meeting not more than 31 days next preceding that upon which such amendment or amendments are acted upon, and that a notice be handed to or mailed to each member at his/her last known address not less thatthan 10 days prior to such meeting; and provided further, that if such amendment or amendments shall change the amount of benefits or pensions, approval of the Andover City Council must be obtained before such change may take effect. Bylaw L Page 20 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE Xi SPECIAL FUND INCOME & ALLOCATIONS Section I - Allocations+ All funds received by this Association from any Fire State Aid moneys, any tax sources, and all funds or property donated, given, granted or devised by any person which is specified for use for the support of the Special Fund, and any interest or investment return earned upon the assets of the Special Fund, shall be kept in a Special Fund on the books of the Secretary and the Treasurer and shall not be disbursed for any purpose except those authorized by law. -..__..._„_,._....._,_..., ._.__....-a ....... ........Geneml Fund to the Speeird Fund. ...... Section 2 — Member Accounts -3 Clause (a) Each member shall have an account maintained by the Association Treasurer. Each member will be credited with a proportionate share of State contributed aid, City contributions, and any other contributions each year. All earnings and forfeitures for the year will be credited and/or debited to each member's account based upon the member's account balance at December 31"of each year. An account calculation policy approved by the Board of Trustees shall be used as the basis for calculating each member's share. A statement of account will be made to each member once a year. Clause (b) After satisfying the requirements for a service pension, a member, deferred member, eligible survivor or the estate of a deceased member, may apply for the balance of a member's account. Application eu—aon a retirement benefit form supplied by the Secretary of the Association, must be presented to the Secretary at least 30 days prior to the requested date of retirement determination. Bylaw L Page 21 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Clause (c) Upon receipt of an application by the Secretary or Treasurer for retirement benefits by an eligible member, the Board of Trustees shall meet within 5 business days, or as soon as a meeting can be arranged, to order an immediate audit. The recalculated balance shall determine the basis for the applicant's retirement accountntbalance. Pavment will be made within 30 business days. Clause (d) The Association will conduct an audit of the Special Fund as regeired byreauired by State law as of December 31" of each year. In addition, the Board of Trustees may conduct an audit as of June 306 if requested for the disbursement of pension(s). An application for benefits must be received by May 31" for the June 30" audit to be performed. The results of the audit closest following the application will be used upon request of the applicant for pension at no charge to the applicant. Any eligible member(s), individually or collectively, may choose to apply for benefits outside of June 30" and Deeemeh..-_December 3111 and the member(s) shall be responsible for the fees for an additional audit. The costs will be divided equally between multiple applicants per audit. Beet o" The Cit ..a A..a...eF shall eaf�ymuenof c 1000000,.fTe..... Life insuFanee en all Bylaw L Page 22 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE XII MILITARY SERVICE Section 1 - Authorization Subject to limitations stated in this Article, a firefighter who is absent from firefighting service due to service in the uniformed services as defined in United States Code, title 38, section 4303(13), may -shall obtain service credit for the period of uniformed service, not to exceed five years, unless a longer period is required under United States Code, title 38, section 4312 and subject to the limitations set forth below.-. Section 2 - Limitations Clause (a). To be eligible for service credit or an investment return allocation as though an active member under this section, the firefighter must return to firefighting service with coverage by this Association or its successor upon discharge from service in the uniformed service within the time frame required in United States Code, title 38, section 4312(e). Clause (b). An allocation of any Fire State Aid, any municipal contributions, any transfers from the General Fund, and any investment return is not authorized if the firefighter separates from uniformed service with a dishonorable or bad conduct discharge or under other than honorable conditions. Investment allocation is not authorized if the firefighter fails to provide notice to the fire department that the individual is leaving to provide service in the uniformed service, unless it is not feasible to provide that notice due to the emergency nature of the situation. Bylaw L Page 23 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Appendix A Individual Pension Account Calculation Policy Rev E I ALLOCATIONS ARE BASED UPON THE FOLLOWING CALCULATIONS: A. Funds from Current year 1. Donations, Dues, and transfers from the General Fund 2. Contributions from State Aid to Firetowns (comes in fall) 3. City Contribution per Active Member on Relief Association Roll Aug 31", of the previous year. (comes after January) B. Funds from Investments 1. Income Earned on Investments. 2. Less Expenses of the Special Fund C. Administrative Expenses of the Special Fund 11 ALLOCATIONS ARE MADE ON THE FOLLOWING BASIS: A. Allocations are made as of Dec. 31" of the Current year. Total of funds from Sec I, A are divided by the number of active, suspended, and leave of absence members on the Relief Association roll, en AUg-14 of the current yeraMoney is calculated on a prorated monthly basis and a month constitutes 30 days. 1. Members who are or have been on leave of absence or suspension shall have their allocation pro -rated as of Dec 31"of the current year. The pro -rated allocation shall be added to their individual accounts 2. A new total consisting of the remainder of funds available after pro- rating in section II,13.1. above, shall be divided by the number of active members and added to the accounts of the active members. Bylaw L Page 24 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. C. Income from investments shall be allocated to each member's account proportional to the previous year's balance in that account according to the following procedure: 1. The administrative expenses shall be divided equally between the active, and deferred accounts. 2. The total funds allocated as of Dec 31st of the previous year, less the total allocated to frozen accounts, shall be divided into the income, less income generating expenses from See 1,13 to arrive at an amount per allocation dollar. 3. The balance in the member's account as of Dec 31'91 of the previous year shall be multiplied by the figure calculated in sec II,C.2. to arrive at the individual's income allocation. 4. The income allocation shall be added to the member's account balance. III ELIGIBLE PERSONS FOR FULL OR PARTIAL ALLOCATION A. Must be active, suspended or on leave of absence ex -Aug 14, of the current year. B_ Must not have quit, be permanently disabled or retired on Dec 3164, of the current year. IV14 FORFEITED ACCOUNTS SHALL BE DIVIDED AS FOLLOWS:: After satisfying state waiting requirements, the amount allocated for each year in the account shall be divided by the number or frefighte__ still aetive that. -..e acti:e in thattearof active members, and credited to their respective accounts. Bylaw L Page 25 March 2013 Clean Copy BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE MEMBERSHIP Section 1 — Age Restrictions Any regular active or probationary member of the Andover Fire Department who is under 72.5 years of age shall be eligible to apply for membership. Section 2—Application Membership occurs upon completion of Firefighter Certification Level 1. Section 3 - Severance Resignation or expulsion from the Andover Fire Department shall terminate the membership of the member so resigning, being expelled or removed. Section 4 — Fraudulent Activity Any member who shall, in the opinion of a majority of the Board of Trustees, fraudulently claim benefits from, or defraud or attempt to defraud the Association in any way. The individual shall be suspended from membership by the Board, and be subject to criminal prosecution. Bylaw L Page 1 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE II BOARD of TRUSTEES Section 1 — Board Make -U The Board of Trustees shall consist of the following: a President, a Vice -President, a Secretary, a Treasurer, and two (2) general trustees, each of whom shall be elected from the membership of this Association for a term as specified in this Article, or until a successor has been elected and qualified, at a special or annual meeting of the Association. In addition, there shall be three statutory ex officio members; consisting of the Chief of the Andover Fire Department, one elected municipal official, and one elected or appointed municipal official who are annually designated as representatives by the Andover City Council. Section 2 —Election of Trustees At the first election following the adoption of these amended By -Laws, the two general trustees shall be elected for terms of three years and every year after; Trustees shall be elected to three year terms. If a vacancy occurs during the term of office, the remaining members of the Board of Trustees shall elect a member of the Association to serve for the unexpired term of the vacant position. Section 3 — Annual Meeting of Board Within two weeks after the Annual meeting of the membership at which elections for trustees occur, the Board shall hold an annual meeting of the Board for the singular purpose of electing a President, Vice President, Secretary or Treasurer who shall serve one year terms. If a vacancy occurs during their term of office, the remaining Board of Trustees shall elect new officer (s) to fill the unexpired term. Section 4 - Fiscal It shall be the duty of the Board of Trustees to prepare modes and plans for the safe and profitable investment of the un -appropriated funds of the Association, and whenever loans or investments are made, to investigate and pass on the securities offered and to attend to the drawing and execution of the necessary papers. The Board of Trustees shall order an audit of the books and accounts of the Secretary and the Treasurer annually, according to the law, and shall submit a written report of the condition of the association to the members at the annual meeting. Bylaw L Page 2 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Section 5 - Investments The investment of the funds of the Association shall be in the exclusive control of the Board of Trustees, in conformance with state statutes and subject to the approval of the Andover City Council. Section 6 — Snecial Meetines Three or more members of the Board of Trustees shall cause the President to call a Special Meeting of the Board of Trustees upon receipt of written notice of meeting and subject of meeting. Upon receipt of written notice the President shall call a special meeting within 10 calendar days and provide at least 3 calendar day's written notice. The agenda for the Special meeting shall be limited to the written request for the special meeting. Bylaw L Page 3 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Section 7 — Fiduciary Responsibility The members of the Board of Trustees shall act as trustees with a fiduciary obligation to the State of Minnesota, to the City of Andover, and to the members of the Association. Bylaw L Page 4 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE III DUTIES of OFFICERS Section 1 - President It shall be the duty of the President to attend and preside at all meetings of the Association and the Board of Trustees. He/she shall enforce the due observance of the Articles of Incorporation and the By -Laws and see that the officers properly perform the duties assigned to them. He/she shall sign checks issued by the Treasurer and all papers requiring his/her signature. He/she shall be a member of all committees except the Aid Committee and shall exercise careful supervision over the affairs of the Association. He/she shall receive such salary as may be fixed from time to time by the Board of Trustees, subject to approval of the Association, and payable from the Special Fund or General Fund of the Association. Section 2 — Vice President It shall be the duty of the Vice -President to perform all of the duties of the President in the absence of the President. In addition, the Vice-president shall preside over the Aid Committee. Section 3 - Secret It shall be the duty of the Secretary to keep a true and accurate record of the proceedings of all meetings of the Association and of the Board of Trustees. He/she shall keep a correct record of all amendments, alterations, and additions to the Articles of Incorporation or the By -Laws in a separate book fmm the minute books of the Association. He/she shall cause due notice of all special meetings of the Association and the Board of Trustees to be given. He/she shall receive all cash monies due the Association and pay the same over to the Treasurer, taking a receipt for the same. Upon failure to do so, he/she may be impeached and expelled from the Association. He/she shall keep a roll of membership with the date ofjoining, resignation, discharge, dues and assessments paid and relief or pensions furnished. His/her books shall, at all times, be open to inspection by the Board of Trustees. He/she shall, prior to entering upon the duties of his/her office, give a bond in such amount and with such sureties as may be required and approved by the Board of Tmstees, conditioned upon the faithful discharge of his/her trusts and the full performance of the duties of all reports and statements required by law. He/she shall receive such salary as may be fixed from time to time by the Board of Trustees, subject to approval of the Association, and payable from the Special or General Fund of the Association. Bylaw L Page 5 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE III (cont.) Section 4 - Treasurer It shall be the duty of the Treasurer to receive all monies belonging to the Association. He/she shall keep separate and distinct accounts of the General and Special Funds, and shall prepare and present to the Board of Trustees a full and detailed statement of the assets and liabilities of each fund separately prior to the annual meeting of the Association. He/she shall invest funds held by him/her as authorized by the Board of Trustees. Failing in his/her obligations, he/she may be impeached and expelled from the Association. He/she shall deliver to his/her successor in office, or any committee appointed by the Board of Trustees to receive the same, all monies, books, papers, etc., pertaining to his/her office immediately upon the expiration of his/her term of office, resignation, or upon his/her expulsion. He/she shall, prior to entering upon the duties of his/her office, give a bond in such amount and with such sureties as may be required and approved by the Board of Trustees, conditioned upon the faithful discharge of his/her trust and the faithful performance of the duties of his/her office. Jointly with the Secretary, he/she shall prepare and file all reports and statements required by law. He/she shall receive such salary as may be fixed by the Board of Trustees from time to time, subject to approval of the Association, and payable from the Special or General Fund of the Association. Section 5 — Aid Committee There shall be an Aid Committee, composed of the Vice -President and two other members of the Association, who may or may not be members of the Board of Trustees, appointed by the President. The Vice -President shall be the chairperson of this committee, whose duty shall be to see that assistance is rendered to each sick or disabled member, and to the survivors of any deceased member. Bylaw L Page 6 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IV MEMBERSHIP MEETINGS Section l — Membership Meetings The Annual Meeting of the Association, for the election of trustees, and all other business shall be held during the month of January of each year. Section 2 — Snecial Meetines of Membershi Special meetings of the Association may be called by the President, and at least two members of the Board of Trustees, or upon written request of six or more members of the Association. Members shall be notified by the Secretary of such special meetings, and the subject of the meeting shall be stated in such notice, and such special meetings shall be limited to those items stated in the special meeting notice. Section 2.5 Upon receipt of a special meeting request, the President shall call the special meeting within 30 calendar days and provide at least 10 calendar day's written notice to all members. Section 3 - Quorum A majority of the Board of Trustees then in office, and Forty percent (40%) of the members of the Association shall constitute a quorum for the transaction of business at the Annual meeting or any Special meeting. Bylaw L Page 7 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IV (cont.) Section 4 — Parliamentary Procedure All meetings shall be conducted according to the current edition of Robert's Rules of Order, ORDER OF BUSINESS I. Call to order 2. Roll 3. Reading of minutes of previous meeting 4. Reading of reports and minutes of Board of Trustees' meetings 5. Reports of officers 6. Propositions for memberships 7. Reports of special committees 8. Balloting for members 9. Unfinished business 10. Election of trustees (annual meeting) 11. New business 12. Adjournment Bylaw L Page 8 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE V GENERAL FUNDS & FUND DISBURSMENTS Section 1 — General Fund Revenue All funds received by this Association shall be kept in the General Fund of the Association on the books of the Treasurer and may be disbursed for any purpose reasonably related to the welfare of the Association or its members. All money belonging to this Association shall be deposited to the credit of the association in such banks, trust companies, savings and loan associations or other depositories as the Board of Trustees may designate. Section 2 — General Fund Disbursements No money or funds of the General Fund of the Association shall be disbursed for any purpose not herein provided for, unless authorized by the favorable vote of a majority of Board or if over $250 then a majority of the members present at a regular or special meeting of the Association. Section 3 — Special Fund Revenue All money belonging to this Association shall be deposited to the credit of the association in such banks, trust companies, savings and loan associations or other depositories as the Board of Trustees may designate. Section 4 —Special Fund Disbursements No money or refunds of the Special Fund of the Association shall be disbursed except for those purposes specifically authorized by state statutes and approved by a majority of the Board of Directors. Section 5 — Sianatures Reauired All disbursement of GENERAL or SPECIAL FUNDS of this Association shall be made by checks drawn by the Treasurer and countersigned by one of two Board of Trustee members as designated by the Board of Trustees. Except when issued for salaries, pensions, and other fixed charges, the amount of which has previously been determined and authorized by the Board of Trustees. Bylaw L Page 9 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Section 6 - Renorts All reports and resolutions shall be submitted in writing and no report from a committee shall be accepted unless it is the report of a majority of said committee, provided, however, that a minority shall be permitted to present its views in writing. Bylaw L Page 10 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE VI APPLICATION FOR BENEFITS Section 1 — Anolications General All applications for relief or pension benefits shall be made in writing on forms famished by the Secretary. Section 2 — Disability ADolications All applications for disability benefits shall be submitted to the Board of Trustees at a regular or special meeting of the Board. The application shall be accompanied by a certificate from the attending physician or surgeon setting forth the nature of the illness or injury, the cause and duration thereof, the length of time the applicant has been unable to perform his/her duties as a firefighter, and an estimate of the future time during which the applicant will be unable to perform his/her duties as a firefighter. Section 3 —Pension Applications All applications for pensions shall be submitted to the Board of Trustees in accordance with Article XI, Section 3, Clause (c). Applications shall be verified by an oath of the applicant and shall state the age of the applicant, the period of service in and the date of retirement from the Andover Fire Department, the length of time he/she has been a member of the Association, and such other information as the Board of Trustees may require. Section 4 - ADDroval No benefits or pensions shall be paid until the application therefore has been approved by a majority vote of the Board of Trustees. Decisions of the Board shall be final as to the payment of such benefits or pensions. No person receiving a pension shall be paid any other benefits by the Association. Bylaw L Page I 1 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE VII SICK AND DISABILITY BENEFITS Section 1 — Resoonse Related If a member of this Association shall become disabled due to an Andover Fire Department related event, to the extent that a physician or surgeon acceptable to the Board of Trustees shall certify that such disability will permanently prevent said member from performing his/her duties in the Andover Fire Department, the Association shall, upon approval of the Board of Trustees, pay the balance of the member's account to the member after 100 days of disability. Application for disability benefits must be made prior to departure from the Andover Fire Department. If a member who has received such a disability pension should subsequently recover and return to active duty in the Andover Fire Department, any amount paid to him/her, as a disability pension shall be deducted from his/her retirement pension accrued at the time of such disability. Section 2 — Temoorary Disabilitv In the event of an Andover Fire Department incident or training event, the member's time with the Association shall be continuous. Section 3 —Non Fire Department Related Disability In the event a member becomes temporarily or permanently disabled due to activity or events outside the Andover Fire Department, vested pension benefits will not be paid until the member reaches age 50. Bylaw L Page 12 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE VIII SERVICE PENSION & DEATH BENEFITS Section 1 — Service Pensions Clause (a). Eligibility requirements. To be eligible to receive a service pension a member must meet all of the following requirements: Item (i). Be at least 50 years of age; Item (ii). Have retired from the Fire Department of the Municipality of Andover, Minnesota; Item (iii). Have completed at least five years (which years need not be continuous) of active service with such department before retirement; and Item (iv). Have been a member in good standing of the Association at least five years; or have been a member of the Andover Fire Department prior to the formation of the Association in which case time as active members of the Fire Department prior to the date the Association was formed shall count as time as active members of the Association. Clause (b). Service pension. Each member meeting the requirements of clause (a) shall be entitled to a defined contribution lump sum service pension as authorized by Minnesota Statutes, Section 424A.02, subd. 4. An individual account for each member shall be established. To each individual member's account shall be credited a right to an equal share of; (1). Any amounts of State Fire aid received by the Association; (2). Any amounts of municipal contributions to the Association from tax levies or other available revenue sources; (3). Any amounts transferred from the General Fund; and Bylaw L Page 13 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE VIII (CONT.) (4). Any amounts equal to the share of the assets of the Special Fund to the credit of: (a) any former member who terminated active service with the Fire Department of the City of Andover prior to meeting the minimum service requirement provided for in clause (a) and has not returned to active service with the Fire Department for a period of at least five years or (b). any retired member who retired prior to obtaining a full non -forfeitable interest in the amounts credited to the individual member account pursuant to clause (b); (5). Any interest or investment income less an equal share of administrative expenses, and a proportionate share of investment expenses, earned on the assets of the Special Fund. At the time of retirement, a member meeting the qualifications of clause (a) shall be entitled to the portion of the assets of the Special Fund to his/her credit which is nonforfeitable according to the following table based on the number of years to his/her credit: Completed years of Service 5 6 7 8 9 10 and thereafter Nonforfeitable portion of annual or pro rata service pension amount 40% 52% 64% 76% 88% 100% Bylaw L Page 14 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE VIII (CONT.) Clause (c). Deferred service pension. A member of the Association who meets all of the requirements of clause (a) except for an item (i), the minimum age requirement, who separates from active service prior to reaching the age of 50 years shall be entitled to a deferred service pension to commence upon his/her reaching the age of 50 years and upon his/her making a valid written application therefore to the Association. The Association shall pay interest on the fully vested and partially vested deferred lump sum service pension during the period of deferral. Each deferred member's account shall be credited with the gains or losses at the rate actually earned by the Association on the investment of Special Fund assets less an equal share of administrative expenses, and a proportionate share of investment expenses. Interest shall be compounded annually based on calendar year balances. The deferred service pension shall be governed by state and federal law, the Articles of Incorporation, and the Bylaws applicable on the date on which the member separated from active service in the Fire Department and the Association. Clause (d). The Association may at the written request of the applicable retiring member or, following the death of the active member, at the written request of the deceased member's surviving spouse, directly transfer the eligible member's lump sum pension or the death, funeral, or survivor benefit attributable to the member, whichever applies, to the requesting person's account of their choice. Bylaw L Page 15 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE VIII (CONT.) Section 2 — Death Benefits Clause (a). Upon the death of any member of the Association who is in good standing at the time of his/her death, the Association shall pay the beneficiary so designated by the member or if none were designated, to the estate of such deceased member the balance of the member's account as of the date of death. Clause (b). Upon the payment by the Association of a lump sum survivor benefit or funeral benefit to a survivor of a deceased active volunteer firefighter or of a deceased deferred volunteer firefighter, the Association may pay a supplemental survivor benefit to the survivor of the deceased active or deferred volunteer firefighter from the Special Fund of the Association. The amount of the supplemental survivor benefit is Twenty percent (20%) of the survivor benefit or funeral benefit, but not to exceed $2,000. Section 3 For purposes of computing benefits payable under Articles VIII and IX, a "year of service" shall be defined as a period of twelve full months of active duty in the Andover Fire Department, beginning on the anniversary of the date when the individual became a member of said Fire Department. If a member's period of active service is not continuous, parts of years may be added together to compute full years. Bylaw L Page 16 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IX AMMENDMENTS Section 1 The By-laws of this Association may be amended at any regular or special meeting thereof by a favorable vote of 2/3 of the membership present and voting, provided that a quorum is present, and provided further that notice of any proposed amendment or amendments shall be given by reading the same at a regular or special meeting not more than 31 days next preceding that upon which such amendment or amendments are acted upon, and that a notice be handed to or mailed to each member at his/her last known address not less than 10 days prior to such meeting; and provided further, that if such amendment or amendments shall change the amount of benefits or pensions, approval of the Andover City Council must be obtained before such change may take effect. Bylaw L Page 17 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE X SPECIAL FUND INCOME & ALLOCATIONS Section 1 -Allocations All funds received by this Association from any Fire State Aid moneys, any tax sources, and all funds or property donated, given, granted or devised by any person which is specified for use for the support of the Special Fund, and any interest or investment return earned upon the assets of the Special Fund, shall be kept in a Special Fund on the books of the Secretary and the Treasurer and shall not be disbursed for any purpose except those authorized by law. Section 2 — Member Accounts Clause (a) Each member shall have an account maintained by the Association Treasurer. Each member will be credited with a proportionate share of State contributed aid, City contributions, and any other contributions each year. All earnings and forfeitures for the year will be credited and/or debited to each member's account based upon the member's account balance at December 31n of each year. An account calculation policy approved by the Board of Trustees shall be used as the basis for calculating each member's share. A statement of account will be made to each member once a year. Clause (b) After satisfying the requirements for a service pension, a member, deferred member, eligible survivor or the estate of a deceased member, may apply for the balance of a member's account. Application on a retirement benefit form supplied by the Secretary of the Association, must be presented to the Secretary at least 30 days prior to the requested date of retirement determination. Bylaw L Page 18 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Clause (c) Upon receipt of an application by the Secretary or Treasurer for retirement benefits by an eligible member, the Board of Trustees shall meet within 5 business days, or as soon as a meeting can be arranged, to order an immediate audit. The recalculated balance shall determine the basis for the applicant's retirement account balance. Payment will be made within 30 business days. Clause (d) The Association will conduct an audit of the Special Fund as required by State law as of December 31n of each year. In addition, the Board of Trustees may conduct an audit as of June 30'^ if requested for the disbursement of pension(s). An application for benefits must be received by May 31" for the June 30'^ audit to be performed. The results of the audit closest following the application will be used upon request of the applicant for pension at no charge to the applicant. Any eligible member(s), individually or collectively, may choose to apply for benefits outside of June 30'h and December 3151 and the member(s) shall be responsible for the fees for an additional audit. The costs will be divided equally between multiple applicants per audit. Bylaw L Page 19 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE XI MILITARY SERVICE Section I - Authorization Subject to limitations stated in this Article, a firefighter who is absent from firefighting service due to service in the uniformed services as defined in United States Code, title 38, section 4303(13), shall obtain service credit for the period of uniformed service, not to exceed five years, unless a longer period is required under United States Code, title 38, section 4312 and subject to the limitations set forth below. Section 2 - Limitations Clause (a). To be eligible for service credit or an investment return allocation as though an active member under this section, the firefighter must return to firefighting service with coverage by this Association or its successor upon discharge from service in the uniformed service within the time frame required in United States Code, title 38, section 4312(e). Clause (b). An allocation of any Fire State Aid, any municipal contributions, any transfers from the General Fund, and any investment return is not authorized if the firefighter separates from uniformed service with a dishonorable or bad conduct discharge or under other than honorable conditions. Investment allocation is not authorized if the firefighter fails to provide notice to the fire department that the individual is leaving to provide service in the uniformed service, unless it is not feasible to provide that notice due to the emergency nature of the situation. Bylaw L Page 20 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Appendix A Individual Pension Account Calculation Policy Rev E I ALLOCATIONS ARE BASED UPON THE FOLLOWING CALCULATIONS: A. Funds from Current year 1. Donations, Dues, and transfers from the General Fund 2. Contributions from State Aid to Firetowns (comes in fall) 3. City Contribution per Active Member on Relief Association Roll Aug 31'x, of the previous year. (comes after January) B. Funds from Investments 1. Income Earned on Investments. 2. Less Expenses of the Special Fund C. Administrative Expenses of the Special Fund H ALLOCATIONS ARE MADE ON THE FOLLOWING BASIS: A. Allocations we made as of Dec. 311 of the Current year. Total of funds from Sec I, A are divided by the number of active, suspended, and leave of absence members on the Relief Association roll. Money is calculated on a prorated monthly basis, and a month constitutes 30 days. 1. Members who are or have been on leave of absence or suspension shall have their allocation pro -rated as of Dec 31't of the current year. The pro -rated allocation shall be added to their individual accounts 2. A new total consisting of the remainder of funds available after pro- rating in section ILB.1. above, shall be divided by the number of active members and added to the accounts of the active members. Bylaw L Page 21 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. C. Income from investments shall be allocated to each member's account proportional to the previous year's balance in that account according to the following procedure: 1. The administrative expenses shall be divided equally between the active, and deferred accounts. 2. The total funds allocated as of Dec 31" of the previous year, less the total allocated to frozen accounts, shall be divided into the income, less income generating expenses from Sec I,B to arrive at an amount per allocation dollar. 3. The balance in the member's account as of Dec 31" of the previous year shall be multiplied by the figure calculated in sec II,C.2. to arrive at the individual's income allocation. a. The income allocation shall be added to the member's account balance. III ELIGIBLE PERSONS FOR FULL OR PARTIAL ALLOCATION: A. Must be active, suspended or on leave of absence of the current year. B. Must not have quit, be permanently disabled or retired on Dec 31", of the current year. IV FORFEITED ACCOUNTS SHALL BE DIVIDED AS FOLLOWS: After satisfying state waiting requirements, the amount allocated for each year in the account shall be divided by the number of active members, and credited to their respective accounts. Bylaw L Page 22 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE MEMBERSHIP Section 1 Any regular active or probationary member of the Andover Fire Department who is under 65 years of age shall be eligible to apply for membership. Section 2 Application for membership may be made at any regular or special meeting of the Board of Trustees, and then laid over for one-month consideration. During this time, the Board of Trustees shall conduct an investigation to determine if the applicant, due to some medically determinable physical or mental impairment of condition, would constitute for the Association a predictable and unwarranted risk of liability for benefits at an age earlier than the minimum age specified for receipt of a service pension. If no such impairment or condition exists, the board of trustees shall appoint the applicant to membership in the Association. Section 3 Resignation or expulsion from the Andover Fire Department shall terminate the membership of the member so resigning, being expelled or removed; provided, however, that any member who has served for at least the minimum number of years required by Article IX of these By -Laws for vesting of pension rights as an active member of the Andover Fire Department shall retain his membership in this Association, regardless of resignation or removal, subject to payment of dues and such other regulations which may be from time to time imposed. Bylaw L Page 1 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE H BOARD of TRUSTEES Section l The Board of Trustees shall consist of the following: a President, a Vice -President, a Secretary, a Treasurer, and two (2) general trustees, each of whom shall be elected from the membership of this Association for a term as specified in this Article, or until a successor has been elected and qualified, at a special or annual meeting of the Association. In addition, there shall be three statutory ex officio members; consisting of the Chief of the Andover Fire Department, one elected municipal official, and one elected or appointed municipal official who are annually designated as representatives by the Andover City Council. Section 2 At the first election following the adoption of these By -Laws, the two general trustees shall be elected for terms of one year; the President and the Secretary shall be elected for terms of two years; and the Vice -President and Treasurer shall be elected for terms of three years. Thereafter, as their respective terms of office expire, and at an annual meeting, the President, Vice President, Secretary, Treasurer and the two general trustees shall be elected for a term of three years. If a vacancy occurs during the term of office of any officer or general trustee, the remaining members of the Board of Trustees shall elect a member of the Association to serve for the unexpired term of the vacant position. Section 3 It shall be the duty of the Board of Trustees to prepare modes and plans for the safe and profitable investment of the un -appropriated funds of the Association, and whenever loans or investments are made, to investigate and pass on the securities offered and to attend to the drawing and execution of the necessary papers. The Board of Trustees shall order an audit of the books and accounts of the Secretary and the Treasurer annually, according to the law, and shall submit a written report of the condition of the association to the members at the annual meeting. Section 4 The investment of the funds of the Association shall be in the exclusive control of the Board of Trustees, in conformance with state statutes and subject to the approval of the Andover City Council. Bylaw L Page 2 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Section 5 The members of the Board of Trustees shall act as trustees with a fiduciary obligation to the State of Minnesota, to the City of Andover, and to the members of the Association. Bylaw L Page 3 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE III DUTIES of OFFICERS Section 1 It shall be the duty of the President to attend and preside at all meetings of the Association and the Board of Trustees. He/she shall enforce the due observance of the Articles of Incorporation and the By -Laws and see that the officers properly perform the duties assigned to them. He/she shall sign checks issued by the Treasurer and all papers requiring his/her signature. He/she shall be a member of all committees except the Aid Committee and shall exercise careful supervision over the affairs of the Association. He/she shall receive such salary as may be fixed from time to time by the Board of Trustees, subject to approval of the Association, and payable from the Special Fund or General Fund of the Association. Section 2 It shall be the duty of the Vice -President to perform all of the duties of the President in the absence of the President. In addition, the Vice -President shall preside over the Aid Committee. Section 3 It shall be the duty of the Secretary to keep a true and accurate record of the proceedings of all meetings of the Association and of the Board of Trustees. He/she shall keep a correct record of all amendments, alterations, and additions to the Articles of Incorporation or the By -Laws in a separate book fmm the minute books of the Association. He/she shall cause due notice of all special meetings of the Association and the Board of Trustees to be given. He/she shall receive all cash monies due the Association and pay the same over to the Treasurer, taking a receipt for the same. Upon failure to do so, he/she may be impeached and expelled from the Association. He/she shall keep a roll of membership with the date of joining, resignation, discharge, dues and assessments paid and relief or pensions furnished. His/her books shall, at all times, be open to inspection by the Board of Trustees. He/she shall, prior to entering upon the duties of his/her office, give a bond in such amount and with such sureties as may be required and approved by the Board of Trustees, conditioned upon the faithful discharge of his/her trusts and the full performance of the duties of all reports and statements required by law. He/she shall receive such salary as may be fixed from time to time by the Board of Trustees, subject to approval of the Association, and payable from the Special or General Fund of the Association. Bylaw L Page 4 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE III (cont.) Section 4 It shall be the duty of the Treasurer to receive all monies belonging to the Association, and hold them subject to the order of the President and/or the Vice -President as authorized by the Board of Trustees. He/she shall keep separate and distinct accounts of the General and Special Funds, and shall prepare and present to the Board of Trustees a full and detailed statement of the assets and liabilities of each fund separately prior to the annual meeting of the Association. He/she shall invest funds held by him/her as authorized by the Board of Trustees. Failing in his/her obligations, he/she may be impeached and expelled from the Association. He/she shall deliver to his/her successor in office, or any committee appointed by the Board of Trustees to receive the same, all monies, books, papers, etc., pertaining to his/her office immediately upon the expiration of his/her term of office, resignation, or upon his/her expulsion. He/she shall, prior to entering upon the duties of his/her office, give a bond in such amount and with such sureties as may be required and approved by the Board of Trustees, conditioned upon the faithful discharge of his/her trust and the faithful performance of the duties of his/her office. Jointly with the Secretary, he/she shall prepare and file all reports and statements required by law. He/she shall receive such salary as may be fixed by the Board of Trustees from time to time, subject to approval of the Association, and payable from the Special or General Fund of the Association. Section 5 There shall be an Aid Committee, composed of the Vice -President and two other members of the Association, who may or may not be members of the Board of Trustees, appointed by the President. The Vice -President shall be the chairperson of this committee, whose duty shall be to see that assistance is rendered to each sick or disabled member, and to the survivors of any deceased member. Bylaw L Page 5 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IV MEETINGS Section 1 The Annual Meeting of the Association, for the election of officers and trustees, and all other business shall be held during the month of January of each year. Section 2 The Board of Trustees shall meet at least four times during each year. Section 3 Special meetings of the Association or of the Board of Trustees may be called by the President, or two or more members of the Board of Trustees, or upon written request of six or more members of the Association. Members or trustees shall be notified by the Secretary of such special meetings, and the object of the meeting shall be stated in such notice. Section 4 A majority of the Board of Trustees then in office, and Forty percent (40%) of the members of the Association shall constitute quorums for the transaction of business at their respective meetings. Less than a quorum may adjourn a meeting to a future time, which the Secretary shall make known to the affected members. Bylaw L Page 6 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IV (cont.) Section 5 All meetings shall be conducted according to Robert's Rules of Order, as revised. ORDER OF BUSINESS 1. Call to order 2. Roll 3. Reading of minutes of previous meeting 4. Reading of reports and minutes of Board of Trustees' meetings 5. Reports of officers 6. Propositions for memberships 7. Reports of special committees 8. Balloting for members 9. Unfinished business 10. Election of officers and trustees (annual meeting) 11. New business 12. Adjournment Bylaw L Page 7 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE V DUES, DUTIES AND RIGHTS OF MEMBERS Section 1 Each active member shall pay to the Association annual dues of $25.00, and each deferred member shall pay to the Association dues of $10.00, payable on or before the date of the annual meeting of each year. Section 2 Any member of the Association who fails to pay his/her dues to the Association within 15 days of the time which such payment was due, stands suspended from membership following due notification by the Secretary via certified mail, and forfeits all rights and benefits there under by such non-payment without any additional action by the Association, or by any officer thereof. Section 3 Any member who shall, in the opinion of a majority of the Board of Trustees, fraudulently claim benefits from, or defraud or attempt to defraud the Association in any way, shall be suspended from membership by the Board, and he/she shall forfeit all further rights to benefits from the Association. Section 4 Any suspended member can only be reinstated upon his/her application therefore, in writing, presented at a regular or special meeting of the Association, accompanied by a sum of money equal to what he/she would have been required to pay to the Association during the period of suspension had he not been suspended, plus a reinstatement fee of $25.00, upon a favorable note of 2/3 of the members present and voting at such meeting If the application for reinstatement is rejected, the money accompanying the same shall be returned to the applicant. Section 5 No money or refunds of the Special Fund of the Association shall be disbursed except for those purposes specifically authorized by state statutes. Bylaw L Page 8 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE V (cont.) Section 6 No money or funds of the General Fund of the Association shall be disbursed for any purpose not herein provided for, unless authorized by the favorable vote of a majority of the members present at a regular or special meeting of the Association. Section 7 All reports and resolutions shall be submitted in writing and no report from a committee shall be accepted unless it is the report of a majority of said committee, provided, however, that a minority shall be permitted to present its views in writing. Bylaw L Page 9 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE VI GENERAL FUNDS .& FUND DISBURSMENTS Section 1 All funds received by this Association from dues, fines, initiation fees, entertainment revenues, and other miscellaneous sources and any moneys or property donated, given, granted or devised by any person, for unspecified uses, shall be kept in the General Fund of the Association on the books of the Treasurer and may be disbursed for any purpose reasonably related to the welfare of the Association or its members. Section 2 All disbursement of GENERAL or SPECIAL FUNDS of this Association shall be made by checks drawn by the Treasurer and countersigned by one of two Board of Trustee members as designated by the Board of Trustees. Except when issued for salaries, pensions, and other fixed charges, the amount of which has previously been determined and authorized by the Board of Trustees. Section All money belonging to this Association shall be deposited to the credit of the association in such banks, trust companies, savings and loan associations or other depositories as the Board of Trustees may designate. Bylaw L Page 10 Much 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE VII APPLICATION FOR BENEFITS Section 1 All applications for relief or pension benefits shall be made in writing on forms furnished by the Secretary. Section 2 All applications for disability benefits shall be submitted to the Board of Trustees at a regular or special meeting of the Board. The application shall be accompanied by a certificate from the attending physician or surgeon setting forth the nature of the illness or injury, the cause and duration thereof, the length of time the applicant has been unable to perform his/her duties as a firefighter, and an estimate of the future time during which the applicant will be unable to perform his/her duties as a firefighter. Section 3 All applications for pensions shall be submitted to the Board of Trustees in accordance with Article XI, Section 3, Clause (c). Applications shall be verified by an oath of the applicant and shall state the age of the applicant, the period of service in and the date of retirement from the Andover Fire Department, the length of time he/she has been a member of the Association, and such other information as the Board of Trustees may require. Section 4 No benefits or pensions shall be paid until the application therefore has been approved by a majority vote of the Board of Trustees. Decisions of the Board shall be final as to the payment of such benefits or pensions. No person receiving a pension shall be paid any other benefits by the Association. Bylaw L Page 11 Match 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE VIII SICK AND DISABILITY BENEFITS Section 1 If a member of this Association shall become disabled to the extent that a physician or surgeon acceptable to the Board of Trustees shall certify that such disability will permanently prevent said member from performing his/her duties in the Andover Fire Department, the Association shall, upon approval of the Board of Trustees, pay the balance of the member's account to the member after 100 days of disability. Application for disability benefits must be made prior to departure from the Andover Fire Department. If a member who has received such a disability pension should subsequently recover and return to active duty in the Andover Fire Department, any amount paid to him/her, as a disability pension shall be deducted from his/her retirement pension accrued at the time of such disability. Section 2 In the event of a temporary disability of less than one year, the member's time with the Association can be continuous. Bylaw L Page 12 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IX SERVICE PENSION & DEATH BENEFITS Section 1 — Service Pensions Clause (a). Eligibility requirements. To be eligible to receive a service pension a member must meet all of the following requirements: Item (i). Be at least 50 years of age; Item (ii). Have retired from the Fire Department of the Municipality of Andover, Minnesota; Item (iii). Have completed at least five years (which years need not be continuous) of active service with such department before retirement; and Item (iv). Have been a member in good standing of the Association at least five years; or have been a member of the Andover Fire Department prior to the formation of the Association in which case time as active members of the Fire Department prior to the date the Association was formed shall count as time as active members of the Association. Clause (b). Service pension. Each member meeting the requirements of clause (a) shall be entitled to a defined contribution lump sum service pension as authorized by Minnesota Statutes, Section 424A.02, subd. 4. An individual account for each member shall be established. To each individual member's account shall be credited a right to an equal share of; (1). Any amounts of State Fire aid received by the Association; (2). Any amounts of municipal contributions to the Association from tax levies or other available revenue sources; (3). Any amounts transferred from the General Fund; and Bylaw L Page 13 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IX (CONT.) (4). Any amounts equal to the share of the assets of the Special Fund to the credit of: (a) any former member who terminated active service with the Fire Department of the City of Andover prior to meeting the minimum service requirement provided for in clause (a) and has not returned to active service with the Fire Department for a period of at least five years or (b). any retired member who retired prior to obtaining a full non -forfeitable interest in the amounts credited to the individual member account pursuant to clause (b); (5). Any interest or investment income less an equal share of administrative expenses, and a proportionate share of investment expenses, earned on the assets of the Special Fund. At the time of retirement, a member meeting the qualifications of clause (a) shall be entitled to the portion of the assets of the Special Fund to his/her credit which is nonforfeitable according to the following table based on the number of years to his/her credit: Completed years of Service 5 6 7 8 9 10 and thereafter Nonforfeitable portion of annual or pro rata service pension amount 40% 52% 64% 76% 88% 100% Bylaw L Page 14 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE LY (CONT.) Clause (c). Deferred service pension. A member of the Association who meets all of the requirements of clause (a) except for a item (i), the minimum age requirement, who separates from active service prior to reaching the age of 50 years shall be entitled to a deferred service pension to commence upon his/her reaching the age of 50 years and upon his/her making a valid written application therefore to the Association. The Association shall pay interest on the fully vested and partially vested deferred lump sum service pension during the period of deferral. Each deferred member's account shall be credited with the gains or losses at the rate actually earned by the Association on the investment of Special Fund assets less an equal share of administrative expenses, and a proportionate share of investment expenses. Interest shall be compounded annually based on calendar year balances. The deferred service pension shall be governed by state and federal law, the Articles of Incorporation, and the Bylaws applicable on the date on which the member separated from active service in the Fire Department and the Association. Clause (d). Transfer to an Individual Retirement Account (IRA). The Association may at the written request of the applicable retiring member or, following the death of the active member, at the written request of the deceased member's surviving spouse, directly transfer the eligible member's lump sum pension or the death, funeral, or survivor benefit attributable to the member, whichever applies, to the requesting person's IRA under section 408(a) of the federal Internal Revenue Code, as amended. Bylaw L Page 15 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE IX (CONT.) Clause (e). Purchase of annuity contracts. Upon written request of the retiring member, the Association may purchase an annuity contract on behalf of said member in an amount equal to the service pension otherwise payable and in place of a direct payment to the member. The annuity contract must be purchased from an insurance carrier licensed to do business in the State of Minnesota, and meets all of the state requirements for issuing annuities. The insurance carrier must have a good business record in the state for the past 20 consecutive years. Section 2 — Death Benefits Clause (a). Upon the death of any member of the Association who is in good standing at the time of his/her death, the Association shall pay the surviving spouse, if any, and if there is no surviving spouse, to surviving child or children, if any, and if no child or children survive, to the estate of such deceased member the balance of the member's account as of the date of death. Clause (b). Upon the payment by a relief association of a lump sum survivor benefit or funeral benefit to a survivor of a deceased active volunteer firefighter or of a deceased deferred volunteer firefighter, the Association may pay a supplemental survivor benefit to the survivor of the deceased active or deferred volunteer firefighter from the Special Fund of the relief association . The amount of the supplemental survivor benefit is Twenty percent (209/6) of the survivor benefit or funeral benefit, but not to exceed $2,000. Section 3 For purposes of computing benefits payable under Articles VIII and IX, a "year of service" shall be defined as a period of twelve full months of active duty in the Andover Fire Department, beginning on the anniversary of the date when the individual became a member of said Fire Department. If a member's period of active service is not continuous, parts of years may be added together to compute full years. Bylaw L Page 16 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE X AMMENDMENTS Section 1 The By-laws of this Association may be amended at any regular or special meeting thereof by a favorable vote of 2/3 of the membership present and voting, provided that a quorum is present, and provided further that notice of any proposed amendment or amendments shall be given by reading the same at a regular or special meeting not more than 31 days next preceding that upon which such amendment or amendments are acted upon, and that a notice be handed to or mailed to each member at his/her last known address not less that 10 days prior to such meeting; and provided further, that if such amendment or amendments shall change the amount of benefits or pensions, approval of the Andover City Council must be obtained before such change may take effect. Bylaw L Page 17 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE XI SPECIAL FUND INCOME & ALLOCATIONS Section 1 All funds received by this Association from any Fire State Aid moneys, any tax sources, and all funds or property donated, given, granted or devised by any person which is specified for use for the support of the Special Fund, and any interest or investment return earned upon the assets of the Special Fund, shall be kept in a Special Fund on the books of the Secretary and the Treasurer and shall not be disbursed for any purpose except those authorized by law. Section 2 Funds may, upon majority vote of the general membership be transferred from the General Fund to the Special Fund. Section 3 Clause (a) Each member shall have an account maintained by the Association Treasurer. Each member will be credited with a proportionate share of State contributed aid, City contributions, and any other contributions each year. All earnings and forfeitures for the year will be credited and/or debited to each member's account based upon the member's account balance at December 31" of each year. An account calculation policy approved by the Board of Trustees shall be used as the basis for calculating each member's share. A statement of account will be made to each member once a year. Clause (b) After satisfying the requirements for a service pension, a member, deferred member, eligible survivor or the estate of a deceased member, may apply for the balance of a member's account. Application on a retirement benefit form supplied by the Secretary of the Association, must be presented to the Secretary at least 30 days prior to the requested date of retirement determination. Bylaw L Page 18 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Clause (c) Upon receipt of an application by the Secretary or Treasurer for retirement benefits by an eligible member, the Board of Trustees shall meet within 5 business days, or as soon as a meeting can be arranged, to order an immediate audit. The recalculated balance shall determine the basis for the applicant's retirement account balance Payment will be made within 30 business days. Clause (d) The Association will conduct an audit of the Special Fund as required by State law as of December 315` of each year. In addition, the Board of Trustees may conduct an audit as of June 30w if requested for the disbursement of pension(s). An application for benefits must be received by May 31" for the June 30a' audit to be performed. The results of the audit closest following the application will be used upon request of the applicant for pension at no charge to the applicant. Any eligible member(s), individually or collectively, may choose to apply for benefits outside of June 30'^ and Decemeber 31 n and the member(s) shall be responsible for the fees for an additional audit. The costs will be divided equally between multiple applicants per audit. Section 4 The City of Andover shall carry a minimum of $10,000.00 of Term Life Insurance on all active and probationary members of the Andover Fire Department. Bylaw L Page 19 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. ARTICLE XII MILITARY SERVICE Section 1 - Authorization Subject to limitations stated in this Article, a firefighter who is absent from firefighting service due to service in the uniformed services as defined in United States Code, title 38, section 4303(13), may obtain service credit for the period of uniformed service, not to exceed five years, unless a longer period is required under United States Code, title 38, section 4312. Section 2 - Limitations Clause (a). To be eligible for service credit or an investment return allocation as though an active member under this section, the firefighter must return to firefighting service with coverage by this Association or its successor upon discharge from service in the uniformed service within the time frame required in United States Code, title 38, section 4312(e). Clause (b). An allocation of any Fire State Aid, any municipal contributions, any transfers from the General Fund, and any investment term is not authorized if the firefighter separates from uniformed service with a dishonorable or bad conduct discharge or under other than honorable conditions. Investment allocation is not authorized if the firefighter fails to provide notice to the fire department that the individual is leaving to provide service in the uniformed service, unless it is not feasible to provide that notice due to the emergency nature of the situation. Bylaw L Page 20 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. Appendix A Individual Pension Account Calculation Policy Rev E I ALLOCATIONS ARE BASED UPON THE FOLLOWING CALCULATIONS: A. Funds from Current year 1. Donations, Dues, and transfers from the General Fund 2. Contributions from State Aid to Firetowns (comes in fall) 3. City Contribution per Active Member on Relief Association Roll Aug 31", of the previous year. (comes after January) B. Funds from Investments 1. Income Earned on Investments. 2. Less Expenses of the Special Fund C. Administrative Expenses of the Special Fund H ALLOCATIONS ARE MADE ON THE FOLLOWING BASIS: A. Allocations are made as of Dec. 31" of the Current year. B. Total of funds from Sec I, A are divided by the number of active, suspended, and leave of absence members on the Relief Association roll on Aug 1" of the current year. 1. Members who are or have been on leave of absence or suspension shall have their allocation pro -rated as of Dec 31" of the current year. The pro -rated allocation shall be added to their individual accounts 2. A new total consisting of the remainder of funds available after pro- rating in section 11,13. 1. above, shall be divided by the number of active members and added to the accounts of the active members. Bylaw L Page 21 March 2013 BY-LAWS of the ANDOVER FIREFIGHTERS' RELIEF ASSOCIATION INC. C. Income from investments shall be allocated to each member's account proportional to the previous year's balance in that account according to the following procedure: 1. The administrative expenses shall be divided equally between the active, and deferred accounts. 2. The total funds allocated as of Dec 3151 of the previous year, less the total allocated to frozen accounts, shall be divided into the income, less income generating expenses from Sec I,B to wive at an amount per allocation dollar. 3. The balance in the member's account as of Dec 3191 of the previous year shall be multiplied by the figure calculated in sec II,C.2. to arrive at the individual's income allocation. 4. The income allocation shall be added to the member's account balance. IH ELIGIBLE PERSONS FOR FULL OR PARTIAL ALLOCATION: A. Must be active, suspended or on leave of absence on Aug 0, of the current year. B. Must not have quit, be permanently disabled or retired on Dec 311% of the current year. III FORFEITED ACCOUNTS SHALL BE DIVIDED AS FOLLOWS:: After satisfying state waiting requirements, the amount allocated for each year in the account shall be divided by the number or firefighters still active that were active in that year, and credited to their respective accounts. Bylaw L Page 22 March 2013 (P 'BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Commander Kevin Halweg - Ano ty Sheriffs Office SUBJECT: Anoka County Sheriffs Office Monthly Report - Sheriff DATE: February 16, 2016 INTRODUCTION Commander Kevin Halweg from the Anoka County Sheriffs Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Kevin Halweg Anoka County Sheriff s Office C I T Y O 6WF � N6 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Pu orks/CiTy Engineer�� From: Kameron Kytonen, Natural Resources chnician Subject: NPDES (National Pollutant Discharge Elimination System) Presentation & Public Meeting/16-1 - Engineering Date: February 16, 2016 The City of Andover is required to comply with the latest NPDES regulations set forth by the Minnesota Pollution Control Agency (MPCA). One requirement as part of this process is to hold a public meeting to receive feedback on the program. DISCUSSION To satisfy the MPCA mandates, staff fulfills the objectives under several Best Management Practices (BMP's), which are part of a dynamic Storm Water Pollution Prevention Program (SWPPP). This is a list of actions taken to improve the quality and reduce the quantity of stoma water runoff. Staff will give a brief PowerPoint presentation discussing the components of our storm sewer system and the maintenance involved to keep it operating effectively. Following the presentation, the Mayor will be asked to open up the public meeting. Residents of the City will have an opportunity to make written and/or oral comments on the City's efforts thus far. They may comment on the components of the SWPPP as well. ACTION REQUESTED The City Council is requested to hold a public meeting to review the City's status of compliance with the program and make recommendations as needed. Respectfully submitted, Kameron K y t onen Natural Resources Technician WE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Pub Works/City Engineer SUBJECT: Presentation & Approve Preferred City Campus Expansion Master Plan/15-22 - Engineering DATE: February 16, 2016 The City Council is requested to approve the attached Preferred City Campus Expansion Master Plan. DISCUSSION The final City Campus Expansion Master Plan will be presented to the City Council by HCM Architects and Loucks & Associates in detail to how the plan was derived and the process that went into this final plan. Timeline for the planning process was as follows: • May 19, 2015 Consulting firm was approved • May 26, 2015 Stakeholders were discussed with the City Council o YMCA o Park & Recreation Commission o Community Center Advisory Group o Anoka Hennepin School District o Andover Senior Center o Andover Family Fun Fest Committee • Kick off meeting with HCM and Loucks • Information was gathered from Stakeholders • July 7, 2015 Stakeholder comments were reviewed with the City Council • Meetings were held with each stakeholder group • August 25, 2015 Options were presented to the City Council and stakeholders in which more stakeholder information was requested • October 27, 2015 Additional options were presented to the City Council based on stakeholder and City Council comments. A traffic study and cost analysis was requested. • November 17, 2015 Additional work was approved • January 26, 2016 Additional options presented to the City Council and stakeholders This document will be the planning tool as the City moves forward with staging such improvements in the City's Capital Improvement Plan. ACTION REQUIRED The City Council is requested to approve the Preferred City Campus Expansion Master Plan as presented. ectfully submitted, rk David D. Berkowitz Attachment: Preferred City Campus Expansion Master Plan cc: Dan Lind, HCM Architects Andover City Campus — Preferred Concept Master Plan ,154TH AVE ly mei ti S „�•� .i �• 7 n T 1 h � m i ;W•i•iYW A..l-fY� _� _ �...il)E.-�_� r� KNE �� :. LOUCKs Fe ,r.v'e CITY CENTER CAMPUS MASTER PLAN PREFERRED CONCEPT PLAN CN 6 I T Y O F 19, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Discuss Sponsoring/Supporting "Heart Safe Community" Program DATE: February 16, 2016 WeY(11]JNx61111163011C 1Y_ 11: The Council is requested to receive a presentation and discuss Supporting the Heart Safe Community Program within the City of Andover and consider approving the attached resolution of support. DISCUSSION Andover resident Blair Buccione and Coon Rapids Police Officer Bryan Platz will be present at the meeting to provide a brief presentation. Attached to this staff report for your review is the Toolkit and Application for the Heart Safe Community Program from the Minnesota Department of Health and the American Heart Association. As you will see implementing the program is quite a task, and while the City is being requested to sponsor/support the program, the support is not intended to be financial. Sponsorship/Support can be through a resolution of support, proclamation and further participation through use of City newsletter, city facilities, electronic reader boards, etc. A sponsor is required by the Minnesota Department of Health for the program and City sponsorship can help with achieving grants for training items and AED procurement. City sponsorship could also spur a number of community volunteers to step forward. The Council is asked to discuss the sponsoring/supporting of the program and provide direction on how the Council would like to proceed. RJe ly submitted, ickn0, Attachments CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION OF SUPPORT FOR THE HEART SAFE COMMUNITY PROGRAM WITHIN THE CITY OF ANDOVER AND URGING ITS RESIDENTS, BUSINESSES AND COMMUNITY ENTITIES PARTICIPATION AS WELL TO ACHIEVE DESIGNATION AS A HEART SAFE COMMUNITY. WHEREAS, the City Council recognizes that each year close to 400,000 people die in the United States from Sudden Cardiac Arrest (SCA), with in this city and the surrounding region, without being hospitalized or admitted to the emergency room; and WHEREAS, many lives might have been spared if more people were trained in Cardio Pulmonary Resuscitation (CPR), a simple and easily learned emergency procedure that can save a life of a person whose breathing and/or whose heartbeat has suddenly stopped; and WHEREAS, victims can become survivors if a sequence of events called the "Chain of Survival', which includes early access to emergency care, early CPR, early defibrillation, early advanced care, and post -cardiac arrest cue, occurs quickly; NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Andover supports, endorses and recommends that iPs residents, businesses and community entities increase their understanding and education regarding the signs and symptoms of SCA and to start the sequence of events called the "Chain of Survival" quickly; and BE IT FURTHER RESOLVED that the City Council of the City of Andover supports the efforts of its residents, businesses and community entities in the pursuit of the designation as a Heart Safe Community for the City of Andover. Adopted by the Andover City Council on the 16n day of February 2016. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk +* Toolkit and Application HEART SAFE COMMUNITY MINNESOTA DEPARTMENT OF HEALTH ANO AMERICAN HEART ASSOCIATION In partnership with... Minnesota Department of Health American Heart Association - Minnesota Minnesota Ambulance Association MN Resuscitation Consortium Minnesota Sudden Cardiac Arrest Survivors Network Take Heart Minnesota Take Heart St. Cloud Allina Health - Heart Safe Communities North Memorial - Heart Safe Communities Project Northland - City of Duluth TABLE OF CONTENTS What are Heart Safe Communities? 4 Frequently Asked Questions Resources 6 Application Information 7 Steps to Becoming a Heart Safe Community 8 Letter of Intent 10 Heart Safe Requirements 13 Calculate your Community's Heartbeats 15 Heart Safe Community Formal Application 20 What are Heart Safe Communities? If someone inyour community suffers a sudden cardiac arrest (SCA) tomorrow, how likely is he or she to survive due to rapid access to life-saving treatment? How many residents and public safety officials in your community can recognize the symptoms of cardiac arrest and know how to help "on the way, right away?' Do your community's schools and public buildings have effective emergency response plans? The answers to these questions could determine whether or not your community qualifies as a Heart Safe Community. The mission of the Heart Safe Community Designation is to help communities evaluate their community readiness for cardiac events. It includes evaluation, planning and development of new awareness, CPR & AED training and AED location identification. Heart Safe Communities, with the support of the Minnesota Department of Health and American Heart Association- MN, aim to help communities improve the chances that anyone suffering a sudden cardiac arrest will have the best possible chance for survival. Through the Heart Safe Community program, a community can strengthen what the American Heart Association has called the "chain of survival," which has five critical steps: EARLY ACCESS TO EMERGENCY CARE -Bystanders recognize the symptoms of cardiac arrest and call 9-1-1 immediately. -EMS dispatchers are equipped with instructions for the caller and can get an Advanced Life Support response vehicle to the scene quickly. EARLY CPR -CPR, when properly administered, buys precious minutes until a defibrillator is available. -Public knowledge and awareness must be increased so that those trained in CPR will actually use it when it is needed. EARLY DEFIBRILLATION -Defibrillation is the delivery of electric shock to restore the heart's normal rhythm. -Early defibrillation is considered to be the most critical link in the chain of survival. -New AEDs are light -weight, sturdy, and easy to use by anyone who has been trained. -AEDs should be accessible and organizations should have defibrillation training programs that have medical oversight and are coordinated with EMS. EARLY ADVANCED CARE -Advanced care is delivered by an Advanced Life Support response vehicle staffed by paramedics. -Medications and oxygen therapy delivered by paramedics can be critical to the survival of cardiac arrest victims. POST -CARDIAC ARREST CARE -SCA patients should be transported to hospitals that provide a comprehensive, structured, integrated, multidisciplinary system of post -cardiac arrest care. Who knows CPR in your community and is prepared to administer it when necessary? -Treatment should include cardiopulmonary and neurologic support including therapeutic hypothermia and percutaneous coronary interventions. Frequently Asked Questions IV Who can apply to be a designated Heart Safe Community? Any municipality, county or organization is eligible to apply for the Heart Safe designation. Applicants can be determined by geographic locations or organization size. Geographic locations are cities, townships or counties. Organizational applicants are determined by campus size and average daily population. VIs there an application fee? While there is no application fee, there are often costs associated with meeting the criteria to become a Heart Safe Community. Cost will vary depending on the Community's size and needs (i.e. CPR training and equipment or AED placement). A proper assessment ofyour Community will determine the needs. Why should my community be a designated Heart Safe Community? By earning 'heartbeats' toward the designation, your team can strengthen your community in places that people live, work, and play. This can reduce the number of deaths and disabilities associated with Sudden Cardiac Arrest in your community. IV When are Heart Safe Community applications due? Applications can be submitted to Heart Safe Communities Statewide Committee at any time. Applications are reviewed and referred for designation on a quarterly basis. IV Will an AED always resuscitate someone in Cardiac Arrest? The AED will look at the electrical activity ofthe heart. If the electrical activity is "chaotic" and needs a "restart" the unit will charge and be ready to shack. If someone is in cardiac arrest and the AED does not indicate a shock is needed, CPR should be initiated immediately. VIs the AED safe to use? Absolutely! An AED is safe to use by anyone. If you can turn it on, you can use it. They are designed with multiple safeguards and warnings. You can receive training by attending most CPR classes or specific unit training if there is an AED at a site you frequent. IVIs there any protection for public bystanders that administer CPR/AED? Minnesota Statute 604A.01 defines the two main subdivisions: the duty to act and general immunity from liability. The general immunity from liability covers the basic care rendered at an emergency scene and includes the use of an AED. IV Can agyone buy an AED? Yes, However, AEDs are manufactured and sold under guidelines approved by the FDA. Current FDA rules require a physician's prescription to purchase most AEDs. Heart Safe Communities can assist you in all the steps ofpurchming an AED. Resources National Resources American Heart Association ........................................ heartorg American Red Cross .................................................... redcross.org Anyone Can Save a Life .............................................. anyonecausavealife.org Be the Beat.................................................................. bethebeat.heart.org Hands Only CPR .......................................................... handsonlycpr.org Heart Rescue Project _ ...................... .......................... heartrescuenow.com Heart Rhythm Foundation ........................................... heartrhythmfoundation.org National Center for Early Defibrillation ..................... early-defib.org Parent Hear[ Watch ..................................................... parentheartwatch.org Sudden Cardiac ArrestAssociation ............................. suddencardiacarrestorg Sudden Cardiac ArrestFoundation ............................. sca-aware.org Take Heart America .................................................... takeheartamerica.org/ CPR Around the World .............................................. cpraroundtheworld.org National Heart Safe Community ............................... beartsafe-community.org Minnesota Resources Allina Heart Safe ........................................................ allinahealth.org/heartsafe MN Resuscitation Consortium ................................... mrc.umn.edu Minnesota AED Registry ............................................ minnesota.nationalaedregistry.com Minnesota SCA Survivor Network ............................ mnscast rvivocorg North Memorial Heart Safe ........................................ northmemorial.com/heartsafe AED Resources Cardiac Science........................................................... cardiacscience.com Defibtech..................................................................... deflbtech.com Philips........................................................................ healthcare.philips.com Physio-Control.............................................................. physio-control.com Heartsine..................................................................... heartsine.com Zoll.............................................................................. zoll.com 0 Application Information FOR HEART SAFE COMMUNITY DESIGNATION Overview The Minnesota Department of Health and the American Heart Association -Minnesota (AHA) encourage and promote community awareness of the potential for saving the lives of sudden cardiac arrest victims through the use of CPR (cardiopulmonary resuscitation) and increased public access to defibrillation. The Heart Safe Communities project is a replicable model that seeks to strengthen the five links in the Chain of Survival, which has been documented to increase survival rates for cardiac arrest victims. Communities achieve the Heart Safe recognition by developing and implementing a community action plan that includes: providing CPR with Automated External Defibrillator (AED) training; helping community members recognize the warning signs and symptoms of heart attack & sudden cardiac arrest; and activating community members to call 911 and use CPR/ AED, as medically appropriate. Recognized Heart Safe Communities will place AEDs in strategic public locations where they are readily available to use in a cardiac emergency, and develop a community emergency response plan that furthers the goal of saving lives from cardiac arrest. The application process for a Heart Safe Community Designation includes several steps. This process can take as little as a few months or in some cases, more than a year to accomplish everything. However, a key factor is not only applying and receiving the designation but the effort and plans that your community will put together for ongoing awareness and education about sudden cardiac arrest, CPR training and AED location identification. The following pages include a checklist forgetting started, with suggestions for activities and tools that will make your program successful; charts for developing your program; and finally, the application. The application can be filled out as you are earning heartbeats or at the completion using your own records; however, it is recommended that you read the application completely before beginning so that you are aware of what you will need to document for the final application. For questions or technical assistance contact: Minnesota Heart Safe Communities Statewide Committee Coordinator at 952-278-7910 or heart.safe@heart.org. Acknowledgements This version was adapted by the statewide Heart Safe Committee. The original document was prepared by Allina Health Heart Safe Communities. We would like to acknowledge the following contributors and extend to them our sincere thanks: HeartSafe Kansas, Contra Costa County Heart Safe, Butler County HEARTSafe, Physio -Control's Heart Safe Communities guidelines, and the American Heart Association. Public Domain Notice All material appearing in this publication except that taken directly from copyrighted sources is in the public domain and may be reproduced or copied without permission from the Minnesota Heart Safe Committee. Do not reproduce or distribute this publication for a fee without specific, written authorization from the Minnesota Heart Safe Committee. Planning Checklist Steps to Becoming a Heart Safe Community STEP 1: Community Buy -In Identify a Heart Safe Community Champion, lead organizations, key partners, and assess current community activities. The Champion will act as a catalyst to help community members articulate and achieve the requirements to become a designated Heart Safe Community. Tasks include: gathering a team, organizing and planning team meetings, and delegating tasks. The lead organizations and key partners will help the success of community buy -in. Finally, gauge where your community has already placed efforts and where additional work is needed. Many communities find that there are already programs in place that achieve some of the goals; be sure to identify ways that you can imorove what has already been done. dernfies local project dourpord) oLeaesaru1 D000ns oNo do Secure EMS lncolvemeat OLeaEs dlon Woods ONo rtle Secure ED invdvement Qi 001 Dostias 0 N Me Secure d10k%loso Involvement 31 anon D000do arNo rde Secure sc11ooli clubs) klwanls, rotary, elks OLea08 orm OAm98 ONo Ne Secure lM2l government involvarrom Oi don DAsiye 0 N de Complete basic assessment of Necrosis in your community OLeads Nor DAtico, 0 N rtle STEP 2: Build Your Heart Safe Team Your team includes local EMS, a community medical facility, a survivor or family member of a cardiac arrest survivor, local law enforcement, local fire department, faith -based groups, youth organizations, school members, and the business community. Many are included in step one. Consider the following additional team members: Activity/Resource Contact Contact Info Project Role Identity project coordinator DLeada anon Dvooi Drvo mid Select a pros medical director DLeadseXon DAssiss 0 N mle Recruit a local media member DLeadsdred CAmldff 0 N rule Recruit local celebri0es 01eod—frn Dcooro 0 N rule Recruit local scrawls and family members Dlseesenon DAssirs 0 N do ReIXWf local CPR Instructors and AED sales groups OLeadsetlM DAeelre ONo role STEP 3: Identify Community and Fiscal Needs Define your community needs to achieve designation as a Heart Safe Community. Document criteria already in place in you community and identify where additional work is needed and research funding options or ways to meet those needs if required. Engage your Heart Safe team and community partners to help complete your goals. Use the worksheets to help guide you in determining the goals of your team. Determine fiscal needs and resources for the selected projects. (Suggested activities: purchase training equipment; additional AED placement; create a calendar of community events; or develop training plan within area schools.) FActivity/Resource Requests Contact Agency Funding Rec' Prepare budget for projects Lead Person: Agency l Conrad Info: Funding from local health care LIFurds rec CIOon94enng Funding ONOFundslpeNed Funding from local grogrumnd Onumsrs ocon9eeay Funding O No Funds lr iM Funding from pmafa business/ owndsrxoCoreldedrg Funding separations O Na Funds l denied Potential fundrasing OFunds re, OConsidaing Funding o No Funds I Denied Proemial grantsrtoundatlonsFunds red' OConedmmg Funding N."n"I ornisd (Suggested activities: purchase training equipment; additional AED placement; create a calendar of community events; or develop training plan within area schools.) STEP 4: Letter of Intent Fill out the letter of intent and return that to American Heart Association— MN Office, 4701 West 77th Street, Edina, MN 55435; fax to 952.835.5828; or email to heartsafegh ae rt.org By completing this letter you are notifying the Minnesota Heart Safe Committee of your intent. The committee can also be a resource as you are developing goals. This will earn your first 20 Heartbeats towards your designation (added under bonus heartbeats). It is the intention of to obtain the Heart Safe designation. We have chosen as the lead organization of our Heart Safe effort, earning our first 20 Heart Beats towards our Heart Safe recognition. The champion/contact for our Heart Safe Community program will be: Naane: Address: Contact Number: Email: Our goal to strengthen the Chain of Survival in our community includes: 10 STEP 5: Implementation Implementation can progress in a variety of ways. Each community will determine the best possible plan for accomplishing their goals. Use the application as a tool to determine areas that can be improved upon. Even if you are able to meet the heartbeat criteria, consider improvements that will benefit your community. Often just the process of completing the application and well developed publicity plan can create awareness in your community. Activity/Resource LeadAnfo Location/Details Project Role Hold a kick od event am launch Omatis opanner peniapmkn announcement O wmmwp Panlcemon Develop/mnUuct community omnia oryroer pmliapatian presente ions on Ne program o mmmwiry Nckpanon Produce call (print, radio, omnia oNerni parliopenon flyers, etc) to promote program —runny penmoalrw Developtneprogram-Name, omeaie opamerwropation Website, Contact, Number D wmmuniry pmnmpeaon Generate news coverage of events omens opanner paniapatkn o wmmunay parncpaaon Develop co -col materials wiN Omatis opanner pemoration partners for community distribution O wmmuniry penlopeuon Organize mass and/or community orn ie opmner paniapation CPR/AED tramings o mmmuns, pamcpslion Participate in community events- ummia upannerpenlapaaon parades, carnivals, and fairs o mmmunily pamcptli,n Develop/organizatim 9fl/CPR/ ome]ia apmnerpeniapenon AED awareness programs 0wmmuony penmpevon Record numbers trained In CPR ummia opanner Decry— and AED owr iry wricral Locate AEDS In your community urn is oramer paniapation help owners register Noir AEDS o community penmpanon Document and publedne succeases ornate, opNner pmtiapa4on o wmmuniry panicpeaon Ongoing evaluation of summers, omnia omanner padiaRtion o wenn iy paNcpsoon STEP 5: Submit Application Using your completed worksheets, complete the Formal Application and submit it to: Mail: American Heart Association- MN 4701 West 77th Street Edina, MN 55435 Phone: 952.278.7910 Fax: 952.835.5828 E-mail: heart.safe@heart.org 11 STEP 6: Gain Recognition Gain recognition as a Heart Safe Community. Determine how to distribute / place community incentives and recognition signage. Communities can use their newly gained Heart Safe Community recognition as an opportunity to celebrate by having the Mayor sign a Proclamation, promoting a Heart Healthy community celebration, and inviting local media to cover the events. Activity/Resource Lean/lnfo Location/Details Project Role Plan award ceremony - city council onions Oped—,ketciraton meeting. Whlic event or ager ow-nink. penicpnron Develop and share mads releases umois opwerworicipavon regarding award ceremony coo ontp Islardacn Consider addlronal Wofaty M omoie ormmn,krrapkiew, success- a y welses, hordes, etc o community pani[ arsan Display signs- consider events and omedis orw erprearkson media 1dr each posting a community panicpetPon Determine conmerel work N the OLeads ani .A.Iwa aro as. team Determine group that will continue oLeoa onion OAsslw Drvo mw ongoing strategies S7 12 Heart Safe Requirements What is a `Heartbeat'? Heartbeats are basically points. Every activity and step that your team identifies or plans will have a point value. Points can vary for each part of the application. It is recommended that your calculate points based on what you know about your community in the planning stages to gauge next steps and how many you will need to acquire the designation. Communities < 5,000 If your community population is 5,000 or less, 350 Heartbeats are required to become a designated Heart Safe Community. A minimum of 80 Heartbeats is required for CPR or CPR/AED training and identification of AEDs in the community. These requirements include a minimum of 4 new training events and 6 AED sites in public locations. In addition to the requirements that you identify a lead organization & champion and create a sustainability, plan. Communities of 5,001 - 15,000 If your community population is between 5,001 and 15,000, 450 Heartbeats are required to become a designated Heart Safe Community. A minimum of 120 Heartbeats is required for CPR or CPR/ AED training and identification of AEDs in the community. These requirements include a minimum of 6 new training events and 12 AED sites in public locations. In addition to the requirements, you identify a lead organization & champion and create a sustainability plan. Communities of 15,001 - 30,000 If your community population is between 15,001 and 30,000, 600 Heartbeats are required to become a designated Heart Safe Community. A minimum of 260 Heartbeats is required for CPR or CPR/AED training and identification of AEDs in the community. These requirements include a minimum of 10 new training events and 24 AED sites in public locations. In addition to the requirement that you identify a lead organization & champion and crate a sustainability, plan. Communities of 30,001- 50,000 If your community population is between 30,001 and 50,000, 800 Heartbeats are required to become a designated Heart Safe Community. A minimum of 300 Heartbeats is required for CPR or CPR/AED training and identification of AEDs in the community. These requirements include a minimum of 14 new training events and 48 AED sites in public locations. In addition to the requirements that you identify a lead organization & champion and create a sustainability, plan. 13 Communities of 50,001 - 150,000 If your community population is between 50,001 and 150,000, 1000 Heartbeats are required to become a designated Heart Safe Community. A minimum of 320 Heartbeats is required for CPR or CPR/AED training and identification ofAEDs in the community. These requirements include a minimum of 15 new training events and 100 AED sites in public locations. In addition to the requirements that you identify a lead organization & champion and create a sustainability, plan. Communities > 150,001 If your community population is above 150,001, 1500 Heartbeats are required to become a designated Heart Safe Community. A minimum of 360 Heartbeats is required for CPR or CPR/AED training and identification of AEDs in the community. These requirements include a minimum of 20 new training events and 150 AED sites in public locations. In addition to the requirements that you identify a lead organization & champion and create a sustainability plan. Review of Requirements: To make the community a SAFER place to live, work and play by being prepared to reduce the number of deaths and disabilities associated with Sudden Cardiac Arrest....... because it takes a village to safe a life! 14 Calculate Your Community's Heartbeats Worksheet (Attach additional documentation or any forms used to show criteria listed as needed) 0000"0" 1. EARLY ACCESS • Provide education on warning signs: Know the warning signs of heart attack, sudden cardiac arrest, or stroke. • Provide education on importance of calling 911 —Take Action • Provide information on prevention and heart health • Provide materials on Emergency Procedures—Call 911, CPR, Prevention Heartbeats - Heart Health and Emergency Awareness: • 10 Heartbeats are awarded for each public event held with a minimum of 25 participants • Bonus: 10 Heartbeats for the local agency responsible for dispatching police, fire, and/or EMS has trained in dispatch assisted CPR and evaluates all cardiac arrest calls. • Bonus: 10 Heartbeats for assuring that schools and municipal buildings have effective emergency response plans (ERP) that may include CPR and AEDs. nviv uo- ocnoor. ae rviuwcrpat nuuuurgs kLU) — TOTAL EARLY ACCESS HEARTBEATS — 2. EARLY CPR • Conduct approved CPR and AED training sessions in community group settings. These trainings do not have to fulfill requirements to meet CPR certification as the goal is emergency bystander education and activation. • Identify CPR/AED training offered to existing community agencies or businesses requiring credentials or certification. Heartbeats - CPR / AED Training: • Points are awarded based on percentage of population trained. Courses can be for certification or awareness; all courses must include a hands-on component of CPR and AED use. You are responsible for documention of your events and courses. Only final numbers need to be recorded on the application. Courses should be completed within two calendar years from date of application. 15 Event TOTAL- Events BONUS- Dispatch Assisted CPR(1O) nviv uo- ocnoor. ae rviuwcrpat nuuuurgs kLU) — TOTAL EARLY ACCESS HEARTBEATS — 2. EARLY CPR • Conduct approved CPR and AED training sessions in community group settings. These trainings do not have to fulfill requirements to meet CPR certification as the goal is emergency bystander education and activation. • Identify CPR/AED training offered to existing community agencies or businesses requiring credentials or certification. Heartbeats - CPR / AED Training: • Points are awarded based on percentage of population trained. Courses can be for certification or awareness; all courses must include a hands-on component of CPR and AED use. You are responsible for documention of your events and courses. Only final numbers need to be recorded on the application. Courses should be completed within two calendar years from date of application. 15 List the number training and your community population on the appropriate line and calculate points in the boxes below. Bonus: 10 heartbeats for registering all CPR training through American Heart Association, American Red Cross or MN Resuscitation Consortium CPR Registry (link found at www.mrc.umn.edu). Bonus: 10 heartbeats for connecting with all schools in your community about the CPR in schools bill and the Anyone Can Save a Life program for Athletic Directors. Percentage of Trained / Coxunity Populatio Heartbeats Population Trained 5% 50 10% 200 15% 300 20% 400 Each additional 5% 4.100 TOTAL -.e based on r-. CPR Training Registered(IO) BON'US- Contacted aU Schools in Community (10) TOTALBONUS- 3. EARLY DEFIBRILLATION • AED placement in public areas where people congregate or may be at a higher risk. These may be at shopping malls, supermarkets, theaters, health clubs, schools, libraries, town pools, beaches, town halls, convention sites, hotels, athletic arenas, long-term care facilities, AED public transportation stations, or senior centers. • AED placement in all First Responder vehicles. First Responder vehicles are equipped IV with AEDs and personnel are currently up-to-date with CPR and cardiac arrest management guidelines. • Location of Public Access AEDs are identified and recorded or registered with a plan that includes a maintenence componant. Public Access AEDs are identified on a city map and/or signs are visible on the exterior of the building. City dispatch or emergency personnel are aware of location of public AEDs. Heartbeats - AED Placement: 10 Heartbeats are awarded for each AED location identified. Public access AEDs should include signage identifying the building as AED equipped and Electrodes and Batteries should be in working order. This does not include first responder, police/fire units, or other EMS units. 10 Heartbeats for a city/area map with all public access AEDs identified (to promote awareness). ' 10 Heartbeats for all local law enforcement and fire vehicles responding to cardiac emergencies are equipped with AEDs. • 10 Heartbeats for communities that promote the use of a registry tool with a maintenence component. 16 AED Address Location In Contact Building Person Contact Email Contact Phone Type of Device Electrode Expiration Battery Expiration Registered 4.EARLY ADVANCED CARE Rapid response by First Responders. First Responders, equipped with AEDs and CPR training, are dispatched with a response time of 3 minutes or less. ' Transfer of care to highly trained EMS personnel or paramedics. Advanced care is dispatched to aI medical emergencies. Heartbeats - for Recognition and Awareness of EMS Response ALS Response: Ten (10) Heartbeats are awarded forALS response to all medical emergencies. Who Provides Your Emergency Medical Services? Contact Person (a) Agency Address TOTAL EARLYADVANCED CARE HEARTBEATS S. POST -CARDIAC ARREST CARE To improve survival from SCA, patients should be transported to hospitals that provide a comprehensive, structured, integrated, multidisciplinary system of post -cardiac arrest care. Treatment should include cardiopulmonary and neurological support including therapeutic hypothermia and percutaneous coronary interventions. Most hospitals offering this type of cue are located within the metro hubs and many smaller communities will have EMS that transport directly or transfer care after stabilization. Please ask your EMS agency what their general protocols are for transport of cardiac arrest patients. If you have a hospital that offers care for SCA survivors, see if you can have a tour of the facility and learn more about the care offered. Heartbeats - for Recognition and Awareness of Cardiac Centers of Excellence Ten (10) Heartbeats awarded for facilities within your community that provides the recommended post- cardiac arrest care or for looking into the cardiac arrest care given to an SCA Survivor at a facility in your community or for touring a Cardiac Center for Excellence. TOTAL POST -CARDIAC ARREST CARE HEARTBEATS S. SUSTAINAB=Y PLAN FOR YOUR COMMUNITY Sustainability, plans are in place to ensure that communities will continue efforts to increase awareness and readiness for cardiac emergencies. Each community is responsible for determining who will be responsible for the ongoing work and development of new goals and/or team members. • Create an ongoing process to evaluate and improve your community response to the "Chain of Survival' • Develop plans to continue CPR/AED training • Identify locations that would benefit for AED placement (use maps to find gaps) and assist with placement • Plan events or work with outside groups to ensure awareness and improve outcomes form Sudden Cardiac Arrest • Plan addition prevention activities; blood pressure screens, 5k walk/rim, preventive screening day, encouragement to know your numbers, etc. (SEE bonus heartbeats) • Increase knowledge of the locations of the AEDs you have identified 18 Heartbeats This section is REQUIRED Sustainability: Up to Fifty (50) Heartbeats are awarded a community plan for sustainability. See points per activity listed on chart below. (attach additional page if necessary) 7. BONUS HEARTBEATS These Heartbeats are earned as you continue to improve the heart health of your community. These are extra activities that can be connected to overall state plans; in partnership with healthcare agencies or insurance plans; or based on specific community concerns. The items listed below are based on state-wide efforts and ongoing programs around Minnesota. Resources for these and other programs can be found at websites in the resources section. Heartbeats • Twenty (20) Heartbeats for Health Weight: create opportunities for citizens to reduce their weight. This could include getting sidewalks in neighborhoods, bike paths, neighborhood park creation, nutritional counseling walking/running programs, access to support groups, free access to community gymnasiums and fitness centers, and more. • Twenty (20) Heartbeats for Access to Care. This would include access to screening, counseling for risk reduction, and referral to quality physicians to reduce risk. • Twenty (20) Heartbeats for Tobacco Control. This can include adherence to the smoke-free worksite law, zero sales to minors, cessation and treatment opportunities available, and community counseling • One Hundred (50) Heartbeats for City/Town ordinance requiring ARDS in buildings where first responder access may be impeded due to building use; occupancy, location layout, high volume, multi -story, construction, or other reasons. Letter of intent sent prior to application (20 heartbeats) Heartbeats for I Icalthy Weight (20 heartbeats) Details Heartbeats for Access to Care (20 heartbeats) Date (5 pts) Ongoing CPRIAED training On,cirg AED placement and locafian', connect to 911 dispatch (5 pts) Partnerships with state and national groups for awareness (5 pts) Continued presence at community events -CPR, SK's, Health Events (5 pts) Identify new concerns amuN head health in the community (10 pts) Identify goals for year 1, include speCflc areas of work or aCtlWles (10 pts) Identify goals for year 2, include spectic areas of work or avI (10 pig) TOTAL 7. BONUS HEARTBEATS These Heartbeats are earned as you continue to improve the heart health of your community. These are extra activities that can be connected to overall state plans; in partnership with healthcare agencies or insurance plans; or based on specific community concerns. The items listed below are based on state-wide efforts and ongoing programs around Minnesota. Resources for these and other programs can be found at websites in the resources section. Heartbeats • Twenty (20) Heartbeats for Health Weight: create opportunities for citizens to reduce their weight. This could include getting sidewalks in neighborhoods, bike paths, neighborhood park creation, nutritional counseling walking/running programs, access to support groups, free access to community gymnasiums and fitness centers, and more. • Twenty (20) Heartbeats for Access to Care. This would include access to screening, counseling for risk reduction, and referral to quality physicians to reduce risk. • Twenty (20) Heartbeats for Tobacco Control. This can include adherence to the smoke-free worksite law, zero sales to minors, cessation and treatment opportunities available, and community counseling • One Hundred (50) Heartbeats for City/Town ordinance requiring ARDS in buildings where first responder access may be impeded due to building use; occupancy, location layout, high volume, multi -story, construction, or other reasons. Letter of intent sent prior to application (20 heartbeats) Heartbeats for I Icalthy Weight (20 heartbeats) Heartbeats for Access to Care (20 heartbeats) Heartbeats for Tobacco Control (20 heartbeats) Heartbeats for AED Ordinance (50 heartbeats) TOTALBONUS HEARTBEATS EARNED 19 Heart Safe Community Formal Application To help communities develop programs to meet these needs, a set of criteria has been put together from many resources and best practices. Please include any supporting material and the Heartbeat calculation worksheet. Name/Address of Municipality Seeking Recognition: Lead Organization for Coordination of Heal Safe Recognition: NAME CONTACTINFORMATION CHAMPION/CONTACT PERSON NAMETITLE CONTACT INFORMATION Indicate your community S population and the total number of Heartbeats earnedfor certification. (Used attached worksheet) COMMUNITY POPULATION TOTAL NUMBER OF HEARTBEATS EARNED I attest that all information contained in the application is correct Supporting documentation on AED placements and training is on file for review. Government Representative: NAME AND TITLE(PRINT) SIGNATURE REVIEWER USE ONLY Recommended Not Recommended (Explanalion Attached) Recommendation: NAMETITLE(PIUND SIGNATURE tW'ARD PRESENTED: 20 Heart Safe Community Formal Application (.cont.) Please use IN, sheet m report your community's Heartbeats. Heartbeats Earned: i. EARLYACCESS z EARLYCPR 3 EARLY DEFIBRILLATION ADVANCED CARE I. POST-CARDIACARRES'I'CARE e. SUSTAINABILITY PLAN BONUS Total Heartbeats Earned: Please mail this application and worksheets to the address listed below. Be sure and call if you have any questions or would like assistance with the application. Mail: American Heart Association -MN Phone: 952.278.7910 4701 West 77th Street Fax: 952.835.5828 Edina, MN 55435 E-mail: heart.safePheart.ore 21 3 C I T Y O F NDOVE^ �ww� 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Direct, FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Call for the Issuance and Sale of Bonds / Resolution Levying a Tax for the Payment of General Obligation Equipment Certificate, Series 2016A DATE: February 16, 2016 INTRODUCTION The Andover City Council is requested to call for the sale of approximately $520,000 General Obligation Capital Certificate, Series 2016A to provide financing for the equipment purchases approved through the 2016 City of Andover annual budget process. DISCUSSION The Finance Department's intent is to do a private placement of these bonds with US Bank to save substantial issuance costs, and utilize our bond counsel (Briggs & Morgan) to assist with legal issues. BUDGETIMPACT The issuance of bonds will provide for 2016 equipment purchases approved in the 2016-2020 Capital Improvement Plan and the 2016 Budget. ACTION REQUESTED Receive a brief presentation by the City Administrator and then the Andover City Council is requested to approve the call for sale of bonds and approve a resolution provided by bond counsel. Respectfully submitted, ✓' 1 Lee Brezinka Attachment: Resolution Debt Service Schedule EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF ANDOVER, MINNESOTA HELD: February 16, 2016 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Andover, Anoka County, Minnesota, was duly called and held at the City Hall on February 16, 2016, at 7:00 P.M., for the purpose, in part, of authorizing the issuance and awarding the sale of a $520,000 General Obligation Equipment Certificate, Series 2016A. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF A $520,000 GENERAL OBLIGATION EQUIPMENT CERTIFICATE, SERIES 2016A AND LEVYING A TAX FOR THE PAYMENT THEREOF A. WHEREAS, the City of Andover, Minnesota (the "City"), has heretofore determined and declared that it is necessary and expedient to issue a $520,000 General Obligation Equipment Certificate, Series 2016A (the "Certificate"), pursuant to Minnesota Statutes, Chapter 475 and Minnesota Statutes, Section 412.301, to finance the acquisition of capital equipment for the City (the "Equipment'); and B. WHEREAS, each item of equipment to be financed by the Certificate has an expected useful life at least as long as the term of the Certificate; and C. WHEREAS, the principal amount of the Certificate to be issued does not exceed one-quarter of one percent (0.25%) of the estimated market value of taxable property in the City ($2,714,031,800.00 times .25% is $6,785,080); and D. WHEREAS, no other obligations have been sold pursuant to a private sale within the last twelve calendar months of the date hereof which when combined with this issue would exceed the $1,200,000 limitations on negotiated sales as required by Minnesota Statutes, Section 475.60, Subdivision 2(2); and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Andover, Minnesota, as follows: 1. Acceptance of Offer. The offer of U.S. Bancorp Government Leasing and Finance, Inc., Denver, Colorado, to purchase the Certificate and to pay therefor the sum of $520,000, all in accordance with the terms and at the rate of interest hereinafter set forth, is hereby accepted. 74515ON1 2. Orieinal Issue Date; Denominations: Maturities; Interest. The Certificate shall be dated February 19, 2016, as the date of original issue, be issued forthwith on or after such date in fully registered form, be numbered R-1 in the denomination of $520,000, maturing on February 1, 2021 and bearing interest at 1.90%. The Certificate shall bear interest and be payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing August 1, 2016, calculated on the basis of a 360 -day year of twelve 30 -day months. 3. Purpose. The Certificate shall provide funds to finance the Equipment. The total cost of the Equipment, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is estimated to be at least equal to the amount of the Certificate. 4. Redemption. The Certificate is subject to optional redemption and prepayment at the option of the Issuer on any date thereafter at a price of par plus accrued interest, in whole or in multiples of $1,000, upon written notice to the registered holder of the bond, at a redemption price of par plus accrued interest to date of prepayment. If redemption is in part, the Issuer may select the specific principal installments, or applicable portions thereof, to be prepaid. 5. Re igistrar. The Finance Manager, in the City of Andover, Minnesota, is appointed to act as registrar with respect to the Certificate (the "Registrar"), and shall do so unless and until a successor Registrar is duly appointed, all pursuant to any contract the City and Registrar shall execute which is consistent herewith. The Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. Principal and interest on the Certificate shall be paid to the registered holders (or record holders) of the Certificate in the manner set forth in the form of Certificate. 6. Form of Certificate. The Certificate, together with the Registrar's Certificate of Registration, shall be in substantially the following form: 745t5oovi UNITED STATES OF AMERICA STATE OF MINNESOTA ANOKA COUNTY CITY OF ANDOVER PIN $520,000 GENERAL OBLIGATION EQUIPMENT CERTIFICATE, SERIES 2016A Interest Rate Final Maturity Date Date of Original Issue 1.90% February 1, 2021 February 19, 2016 REGISTERED HOLDER: U.S. BANCORP GOVERNMENT LEASING AND FINANCE, INC. PRINCIPAL AMOUNT: FIVE HUNDRED TWENTY THOUSAND DOLLARS THE CITY OF ANDOVER, ANOKA COUNTY, MINNESOTA (the "Issuer"), certifies that it is indebted and for value received promises to pay to the registered holder specified above, or registered assigns, in the manner hereinafter set forth, the principal amount specified above, on the maturity date specified above, unless called for prior payment, and to pay interest thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing August 1, 2016, at the rate per annum specified above (calculated on the basis of a 360 -day year of twelve 30 -day months) until the principal sum is paid or has been provided for. This Certificate will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof. The principal of this Certificate are payable upon presentation and surrender hereof at the office of the City Finance Manager of the City of Andover, Minnesota (the "Registrar"), acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Certificate will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Certificate is registered (the "Holder") on the registration books of the Issuer maintained by the Registrar and at the address appearing thereon at the close of business on the first day of the calendar month next preceding such Interest Payment Data (the 'Regular Record Date"). Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given to the Holder not less than ten days prior to the Special Record Date. The principal of and premium, if any, and interest on this Certificate is payable in lawful money of the United States of America. 74515000 Principal Installments Due Year Amount February 1, 2018 $126,000 February 1, 2019 129,000 February 1, 2020 131,000 February 1, 2021 (maturity) 134,000 Optional Redemption. The Certificate is subject to optional redemption and prepayment at the option of the Issuer on any date thereafter at a price of par plus accrued interest, in whole or in multiples of $1,000, upon written notice to the registered holder of the bond, at a redemption price of par plus accrued interest to date of prepayment. If redemption is in part, the Issuer may select the specific principal installments, or applicable portions thereof, to be prepaid. Partial Redemption. This Certificate is issued as a single instrmnent with one holder. To effect a partial redemption of this certificate, the Registrar shall not require the Holder to surrender the Certificate but the Registrar shall reduce the overall principal amount outstanding on record for the Holder after the partial amount of principal is paid by the Holder to the Registrar for the partial redemption. Issuance; Purpose; General Obligation. This Certificate is issued as a single instrument pursuant to and in full conformity with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council on February 16, 2016 (the 'Resolution"), for the purpose of providing money to finance the purchase of various items of capital equipment for the Issuer. This Certificate is payable out of the General Obligation Equipment Certificate, Series 2016A Fund of the Issuer. This Certificate constitutes a general obligation of the Issuer and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. Manner of Payment. The principal of and interest on this Certificate are payable when due by check or draft mailed or otherwise delivered by or on behalf of the Administrator -Clerk to the Holder hereof as of the end of the fifteenth day of the month, whether or not a business day (the 'Record Date"), of the applicable payment due date; provided that if the Issuer shall be in default in payment of interest due on said date, whenever money becomes available for payment of such defaulted interest, the Administrator -Clerk shall establish a special Record Date with respect to the payment thereof and shall mail written notice of the special Record Date not less than fifteen days prior to such date to the person that was the Holder of the Certificate as of the close of business of the Issuer on the fifth business day of the Issuer preceding such mailing, and the Holder as of the special Record Date shall be entitled to receive the payment of such defaulted interest. All principal of and interest on this Certificate are payable in any coin or currency of the United States of America which on the date of payment is legal tender for the payment of public and private debts. Date of Payment Not a Business Day. If the nominal date for payment of any principal of or interest on this Certificate shall not be a business day of the Issuer or of the Holder, then the ]451500v1 date for such payment shall be the next such business day and payment on such business day shall have the same force and effect as if made on the nominal date of payment. Fees upon Loss. The Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with any legal or unusual costs regarding lost Certificate. Treatment of Registered Holders. The Issuer and Registrar may treat the person in whose time this Certificate is registered as the holder hereof for the purpose of receiving payment as herein provided (except as otherwise provided herein with respect to the Record Date) and for all other purposes, whether or not this Certificate shall be overdue, and neither the Issuer nor the Registrar shall be affected by notice to the contrary. Qualified Tax -Exempt Obligation. This Certificate has been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Certificate, have been done, have happened and have been performed, in regular and due form, time and manner as required by law and that this Certificate, together with all other debts of the Issuer outstanding on the date of original issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Andover, Anoka County, Minnesota, by its City Council has caused this Certificate to be executed on its behalf by the manual signatures of its Mayor and its Finance Manager, the corporate seal of the Issuer having been intentionally omitted as permitted by law. 745150NI Date of Registration: CITY OF ANDOVER, ANOKA COUNTY, MINNESOTA February 19, 2016 REGISTRABLE BY AND PAYABLE AT: OFFICE OF THE FINANCE MANAGER By_ CITY OF ANDOVER, MINNESOTA Mayor By Administrator -Clerk 74515OW1 CERTIFICATE OF REGISTRATION The transfer of ownership of the principal amount of the attached Certificate may be made only by the registered holder or the registered owner's legal representative last noted below: DATE OF REGISTRATION February 19, 2016 7451500v1 REGISTERED HOLDER SIGNATURE OF REGISTRAR U.S. Bancorp Government Leasing and Finance, Inc. REGISTER OF PARTIAL PAYMENTS The installment of principal amount of the attached Certificate has been prepaid on the dates and in the amounts noted below: SIGNATURE OF SIGNATURE OF DATE AMOUNT REGISTERED OWNER FINANCE MANAGER If a notation is made on this register, such notation has the effect stated in the attached Certificate. Partial payments do not require the presentation of the attached Certificate to the Finance Manager and a Registered Owner could fail to note the partial payment here. 745150NI 7. Execution. The Certificate shall be executed on behalf of the City by the manual signatures of its Mayor and Administrator -Clerk, the seal having been omitted as permitted by law. In the event of disability or resignation or other absence of either such officer, the Certificate may be signed by the signature of that officer who may act on behalf of such absent or disabled officer. In case either such officer whose signature shall appear on the Certificate shall cease to be such officer before the delivery of the Certificate, such signature shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery 8. Delivery: Application of Proceeds. The Certificate when so prepared and executed shall be delivered by the Finance Manager to the Purchaser upon receipt of the purchase price and the Purchaser shall not be obliged to see to the proper application thereof. 9. Funds and Accounts. There is hereby created a special fund to be designated the "General Obligation Equipment Certificate, Series 2016A Fund" (the "Fund") to be administered and maintained by the Administrator -Clerk as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Fund shall be maintained in the manner herein specified until the Certificate and the interest thereon have been fully paid. There shall be maintained in the Fund the following separate accounts: (a) Capital Account. To the Capital Account there shall be credited the proceeds of the sale of the Certificate. From the Capital Account there shall be paid all costs and expenses of the acquisition of the Equipment including all costs incurred and to be incurred of the kind authorized in Minnesota Statutes, Section 475.65. The moneys in the Capital Account shall be used for no other purpose except as otherwise provided by law; provided that the proceeds of the Certificate may also be used to the extent necessary to pay interest on the Certificate due prior to the anticipated date of commencement of the collection of taxes herein levied. (b) Debt Service Account. There are hereby irrevocably appropriated and pledged to, and there shall be credited to, the Debt Service Account: (i) available funds of the city deposited at bond closing in the amount of $ to pay the interest on the Certificate due on August 1, 2016; (ii) any collections of all taxes herein levied; (iii) all funds remaining in the Capital Account after the payment of all costs of the Equipment; (iv) all investment earnings on funds held in the Debt Service Account; and (v) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Debt Service Account. The Debt Service Account shall be used solely to pay the principal and interest of the Certificate and any other general obligation certificates of the City hereafter issued by the City and made payable from said account as provided by law. No portion of the proceeds of the Certificate shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Certificate was issued and (2) in addition to the above in an amount not greater than the lesser of five percent of the proceeds of the Certificate or $100,000. To this effect, any proceeds of the Certificate and any sums from time to time held in the Capital Account or Debt Service Account (or any other City account which will be used to pay principal or interest to become due on the certificates payable therefrom) in excess of amounts which under then applicable federal arbitrage regulations may be invested without regard to yield shall not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Certificate to be "federally guaranteed' within the meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code"). 10. Tax Le": Coverage Test. To provide moneys for payment of the principal and interest on the Certificate there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Year of Tax Levy Year of Tax Collection Amount 2017 2018 $142,674.00 2018 2019 143,310.30 2019 2020 142,836.75 2020 2021 143,373.50 The tax levies and other funds pledged to the Debt Service Account such that if collected in full they will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Certificate. The tax levies shall be irrepealable so long as the Certificate is outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.6 1, Subdivision 3. 11. General Obligation Pledge. For the prompt and full payment of the principal and interest on the Certificate, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Certificate and any other note payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Debt Service Account when a sufficient balance is available therein. 12. Certificate of Registration. A certified copy of this resolution is hereby directed to be filed with the County Auditor of Anoka County, together with such other information as the County Auditor shall require, and there shall be obtained from the County Auditor a certificate that the Certificate has been entered in the Bond Register and that the tax levy required by law has been made. 13. Records and Certificates. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Certificate, certified copies of all proceedings and records of the City relating to the Certificate and to the financial condition and affairs of the City, and such other affidavits, 10 7451500VI certificates and information as are required to show the facts relating to the legality and marketability of the Certificate as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore fiumished, shall be deemed representations of the City as to the facts recited therein. 14. Compliance With Reimbursement Certificate Regulations. The provisions of this paragraph are intended to establish and provide for the City's compliance with United States Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the "reimbursement proceeds" of the Certificate, being those portions thereof which will be used by the City to reimburse itself for any expenditure which the City paid or will have paid prior to the Closing Date (a "Reimbursement Expenditure"). The City hereby certifies and/or covenants as follows: (a) Not later than sixty days after the date of payment of a Reimbursement Expenditure, the City (or person designated to do so on behalf of the City) has made or will have made a written declaration of the City's official intent (a "Declaration") which effectively (i) states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional description of the property, project or program to which the Declaration relates and for which the Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the general functional purpose thereof from which the Reimbursement Expenditure was to be paid (collectively the "Project"); and (iii) states the maximum principal amount of debt expected to be issued by the City for the purpose of financing the Project; provided, however, that no such Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for the Project, defined in the Reimbursement Regulations to include engineering or architectural, surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not exceed 20% of the "issue price" of the Certificate, and (ii) a de minimis amount of Reimbursement Expenditures not in excess of the lesser of $100,000 or five percent of the proceeds of the Certificate. (b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of the Certificate or any of the other types of expenditures described in Section 1.150-2(d)(3) of the Reimbursement Regulations. (c) The "reimbursement allocation" described in the Reimbursement Regulations for each Reimbursement Expenditure shall and will be made forthwith following (but not prior to) the issuance of the Certificate and in all events within the period ending on the date which is the later of three years after payment of the Reimbursement Expenditure or one year after the date on which the Project to which the Reimbursement Expenditure relates is first placed in service. Each such reimbursement allocation will be made in a writing that evidences the City's use of Certificate proceeds to reimburse the Reimbursement Expenditure and, if made within thirty days after the Certificate is issued, shall be treated as made on the day the Certificate was issued. 11 ]451500v1 Provided, however, that the City may take action contrary to any of the foregoing covenants in this paragraph upon receipt of an opinion of its Bond Counsel for the Certificate stating in effect that such action will not impair the tax-exempt status of the Certificate. 15. Defeasance. When the Certificate has been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Certificate shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Certificate which are due on any date by irrevocably depositing with the Registrar on or before that date a sum sufficient for the payment thereof in full; or if any Certificate should not be paid when due, it may nevertheless be discharged by depositing with the Registrar a sum sufficient for the payment thereof in full with interest accrued to the date of such deposit. The City may also at any time discharge its obligations with respect to any Certificate, subject to the provisions of law now or hereafter authorizing and regulating such action, by depositing irrevocably in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date. 16. Negative Covenant as to Use of Proceeds and Equipment. The City hereby covenants not to use the proceeds of the Certificate or the equipment financed thereby, or to cause or permit them to be used, or to enter into any deferred payment arrangements for the cost of the equipment, in such a manner as to cause the Certificate to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 17. Tax -Exempt Status of the Certificate: Rebate. The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Certificate, including without limitation (i) requirements relating to temporary periods for investments, (ii) limitations on amounts invested at a yield greater than the yield on the Certificate, and (iii) the rebate of excess investment earnings to the United States, if the Certificate (together with other obligations reasonably expected to be issued and outstanding at one time in this calendar year) exceed the small issuer exception amount of $5,000,000. For purposes of qualifying for the exception to the federal arbitrage rebate requirements for governmental units issuing $5,000,000 or less of bonds, the City hereby finds, determines and declares that (i) the Certificate is issued by a governmental unit with general taxing powers, (ii) no Certificate is a private activity bond, (iii) ninety-five percent or more of the net proceeds of the Certificate are to be used for local governmental activities of the City (or of a governmental unit the jurisdiction of which is entirely within the jurisdiction of the City), and (iv) the aggregate face amount of all tax exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities thereof, and all entities treated as one issuer with the City) during the calendar year in which the Certificate is issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(D) of the Code. 12 IMS1QiIDl is. Tax-Exemot Status of the Certificate: Rebate. The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Certificate, including without limitation (1) requirements relating to temporary periods for investments, (2) limitations on amounts invested at a yield greater than the yield on the Certificate, and (3) the rebate of excess investment earnings to the United States, if the Certificate (together with other obligations reasonably expected to be issued and outstanding at one time in this calendar year) exceed the small issuer exception amount of $5,000,000. For purposes of qualifying for the exception to the federal arbitrage rebate requirements for governmental units issuing $5,000,000 or less of bonds, the City hereby finds, determines and declares that: (a) the Certificate is issued by a governmental unit with general taxing powers; (b) the Certificate is not a private activity bond; (c) ninety-five percent or more of the net proceeds of the Certificate are to be used for local governmental activities of the City (or of a governmental unit the jurisdiction of which is entirely within the jurisdiction of the City); (d) the aggregate face amount of all tax exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities thereof, and all entities treated as one issuer with the City) during the calendar year in which the Certificate was issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(D) of the Code; 19. Designation of Qualified Tax -Exempt Obligations. In order to qualify the Certificate as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City hereby makes the following factual statements and representations: (a) the Certificate is issued after August 7, 1986; (b) the Certificate is not "private activity bonds" as defined in Section 141 of the Code; (c) the City hereby designates the Certificate as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (d) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City, and all subordinate entities whose obligations are treated as issued by the City) during this calendar year 2016 will not exceed $10,000,000; and (e) not more than $10,000,000 of obligations issued by the City during this calendar year 2016 have been designated for purposes of Section 265(b)(3) of the Code; and (f) the aggregate face amount of the Certificate does not exceed $10,000,000. 13 v45150M The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 20. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 21. Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. The motion for the adoption of the foregoing resolution was duly seconded by member and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 14 74sismm STATE OF MINNESOTA ANOKA COUNTY CITY OF ANDOVER I, the undersigned, being the duly qualified and acting Administrator -Clerk of the City of Andover, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to providing for the issuance and sale of $520,000 General Obligation Equipment Certificate, Series 2016A. WITNESS my hand on February 2016. Administrator -Clerk 15 745150 1 STATE OF MINNESOTA COUNTY AUDITOR'S CERTIFICATE COUNTY OF ANOKA AS TO TAX LEVY AND REGISTRATION I, the undersigned, being the duly qualified and acting County Auditor of Anoka County, Minnesota, DO HEREBY CERTIFY that on the date hereof there was filed in my office a certified copy of a resolution adopted on February 16, 2016, by the City Council of the City of Andover, Minnesota, authorizing the issuance of $520,000 General Obligation Equipment Certificate, Series 2016A (the "Certificate "), and levying a tax for the payment thereof, together with full information regarding the Certificate for which the tax was levied; and the Certificate has been entered in my Register and the tax levy required by law has been made. WITNESS my hand and the seal of the County Auditor on February , 2016. County Auditor (SEAL) City of Andover, Minnesota $520,000 General Obligation Equipment Certificates, Series 2016 Assumes Current Market BQ Non -Rated Rates Limited Bank Offering - U.S. Bank Sources & Uses Dated 02119120161 DelWered 02119/2016 Sources Of Funds Par Amount ofBondS 8520,000.00 P1=Cd Issuer Equity contribution 9,38600 SMe52015F EtNIp C¢Its I SINGLE PURPOSE 121MO1611056AN EHLERS LEADERS IN PUBLIC FINANCE City of Andover, Minnesota $520,000 General Obligation Equipment Certificates, Series 2016 Assumes Current Market BQ Non -Rated Rates Limited Bank Offering - U.S. Bank Debt Service Schedule Slanificant Dates Dated 21192016 First Coupon Date 8/012016 Yield Statistics Net New $1,807,00 Date Principal Coupon Interest CIF Total P+I D/S Fiscal Total 02/192016 - - - - - - - 08/012016 - - 4,446W (4,44600) 4,44600 - - 02/012017 - - 4,94000 (4,94000) 4,94000 - - 08/01W7 - - 4,94000 - 4,940W 4,940.00 - 02/012018 126,00000 1.900% 4,94000 130,94000 130,940.00 135,880.00 08/012018 - - 3,74300 - 3,74300 3,743.00 - 02/01/2019 129,000.00 1.900% 3,74300 - 132,94300 132,743.00 136,486.00 08/01/2019 - - 2,517.50 - 2,51250 2,517.50 - 02/012020 131,00000 1.900% 2,517.50 - 133,517,50 133,517.50 136,03500 Slanificant Dates Dated 21192016 First Coupon Date 8/012016 Yield Statistics Bond Year Dollars $1,807,00 Averege Li@ 3,475 Years _ Averege Coupon 1.90000110% Na Interest Cost (MC) 1.9000000% True rnonost Cost (TIC) 1.9001203% Band Yield for APt itra e Pon,oses I W01203% All Inclusive Cost MC) 21901088% IRS Form 8038 Na Interest Cost 1.900000 % Weighted Avers, Maturity 3.475 Years SerIe52016PEpWp CssA I SINGLEPORPOSE I2/1bID16I 10'.%M1 RS LEPnIR6 IN PUBLIC FINANCE of Andover, Minnesota $520,000 General Obligation Equipment Certificates, Series 2016 Assumes Current Market BQ Non -Rated Rates Limited Bank Offering - U.S. Bank Debt Service Schedule Dated 2/192016 First Coupo Dere 8/012016 Bond Year Donets $1,807.00 Averap Life 3 475 Y. Ave Coupm 1 9000000% Sena =6AE4UPCBtls I SINGLEPURPoSE I VIWM16I 1055AM EHLERS LEADERS IN PUBLIC FINANCE Net New 106% of Date Principal Coupon Interest Total P+I CIF DIS Total 02/012019 - - 9,386.00 9,386.00 (9,386.00) - - 02/012018 126,00000 1900% 9,88000 135,880.00 - 135,880.00 142,674.00 02/012019 129,00000 1900% 7,48600 136,486.00 - 130,486.00 143,310.30 02/012020 131,00000 1900% 5,035.00 136,035.00 - 136,035.00 142,836.95 02/012021 134,00000 1.900% 2,54600 136,54600 136546.00 143,3]3.30 TUMI %20,000.00 $34,333.00 5554,333.00 (9,386.00) $544,947.00 $572,19435 Dated 2/192016 First Coupo Dere 8/012016 Bond Year Donets $1,807.00 Averap Life 3 475 Y. Ave Coupm 1 9000000% Sena =6AE4UPCBtls I SINGLEPURPoSE I VIWM16I 1055AM EHLERS LEADERS IN PUBLIC FINANCE a 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule March Council Workshop DATE: February 16, 2016 Schedule Council workshop for the month of March. Below is a suggested date: 6:00 pm on March 22nd or 6:00 pm on March 29th or Another date acceptable to the Council DISCUSSION The Council is requested to schedule a Council Workshop for the month of March for a number of miscellaneous business items identified as follows: 1. Discuss Unmanned Aerial Systems - Fire 2. Update on Master Plans - Engineering 3. Discuss 2017-2021 CIP Goals - Administration 4. Discuss 2017 Budget Development Guidelines - Administration 5. February 2016 Budget Progress Reports - Administration 6. February 2016 City Investments Review - Administration 7. Other Topics Other items may be added upon Council request or operational need. Rtfully submitted, J' ickinson 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule March EDA meeting DATE: February 16, 2016 INTRODUCTION The Council is requested to schedule an Economic Development Authority (EDA) meeting at 6:00 pm before the March 2, 2016 City Council meeting. DISCUSSION Tentative agenda items for an EDA meeting have been identified as follows: 1. Approve Meeting Minutes 2. Presentation - Trident Development 3. Land Sale Updates 4. Redevelopment Updates 5. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. ACTION REQUIRED Schedule an EDA meeting at 6:00 pm before the March 2, 2016 City Council meeting. tfully submitted, Ji is mson :..�. 1 / ��►' (2 01 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: February 16, 2016 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development/CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. submitted, ANL6DY O F OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for February 16, 2016 City Council Meeting DATE: February 16, 2016 The City Council is requested to receive the following supplemental information. Consent Items Item #4. Approve Easement Agreements/15-44/14327 7th Ave. NW/WM Extension (Supplemental) - Engineering submitted, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Approve Easement Agreements/15-44/14327 7th Ave. NW Supplemental/WM Extension - Engineering DATE: February 16, 2016 The easement exhibits for the two Rosella B. Sonsteby Revocable Trust easement documents were inadvertently switched when the original packet was printed. The attached easement documents reflect the correct easement description with the corresponding exhibit. Res ectfully submitted, David ` Attachment: Rosella B. Sonsteby Revocable Trust Easement Documents PERMANENT DRAINAGE AND UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENT, for valuable consideration, Rosella B. Sonsteby Revocable Trust ("Grantor"), hereby grants, sells, and conveys to the CITY OF ANDOVER, a Minnesota municipal corporation ("Grantee), a permanent easement for drainage and utility purposes, including, without limitation, the construction, maintenance, repair and replacement thereof, and uses incident thereto, in, under and upon the real property, in Anoka County, Minnesota described as follows: See Exhibit A attached hereto and made a part hereof. Said easement is further described and identified on the Easement Exhibit B attached hereto and made a part hereof. Further, the right is hereby granted to the Grantee to remove or otherwise dispose of all earth or other material excavated from said easement areas, as the Grantee may find necessary, and to remove trees, brush, undergrowth and other obstructions interfering with the location, construction and maintenance of the easements. Grantor covenants that it is the owner of the easement area and has the right, title, and capacity to grant the easement described above. - TO HAVE AND TO HOLD THE SAME, together with all the hereditaments and appurtenances thereunto belonging or in anyway appertaining to the said Grantee, forever, for said drainage and utility purposes. v IN WITNESS WHEREOF, the parties have hereunto set their hands this I D day of C9 2016. Rosella B. Sonsteby 0�* Revocable TruatGlenn M. So B . Y• y . Berry, Co -Trus Total Consideration: State Deed Tax Due: None STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) DANA LYNN "AKINEN Notary Public Ev YaJ�anun �1 mPt The foregoing instrument was acknowledged before me this Z9 day of 2016, by Glenn M. Sonsteby and Judy V. Berry, Co -Trustees of the Rosetta B. Sonsteby Rdvocable Trust, who have caused these presents to be executed or have set their hand the day and year first above written. i 1k,11J.'rAmmot NOTICE IS HEREBY GIVEN that the City of Andover, County of Anoka, State of Minnesota, has accepted on. 2016, the above described easement in this document. Dated: 12016. CITY OF ANDOVER M THIS INSTRUMENT WAS DRAFTED BY: Hawkins & Baumgartner, P.A. 2140 Fourth Avenue North Anoka, Minnesota 55303 Telephone: (763) 427-8877 EXHIBIT A A 20.00 foot wide permanent easement for watermain purposes over, under and across that part of the Northeast Quarter of the Southeast Quarter of Section 30, Township 32, Range 24, Anoka County, Minnesota, lying westerly of the plat of THE MEADOWS OF ROUND LAKE, according to the recorded plat thereof. The centerline of said 20.00 foot wide easement is described as follows: Beginning at a point on the west line of Outlot B, said plat of THE MEADOWS OF ROUND LAKE at the intersection of a line 10.00 feet south of and parallel with the north line of said Outlot B; thence South 76 degrees 37 minutes 23 seconds west, assumed bearing parallel to said north line of Outlot B a distance of 237.99 feet to the intersection with the west line of said Northeast Quarter of the Southeast Quarter and said centerline there terminating. The side lines of said easement are to be prolonged or shortened to terminate on the west line of said Outlot B and the west line of said Northeast Quarter of the Southeast Quarter. Owner: Rosella B. Sonsteby P.I.D. 30-32-24-41-0002 Area of Easement = 4760 square feet or 0.109 acres I — 30 ,a c� 4i 42 � \ <�3 43 SEE DETAIL 44 �plf 45 i 'r O'J I i� I LI �3 I O I ` — — — P.I.D. 30-32-24-41-0002 CC / �C IIJI >s mD L D1 N res DESCRIPTION OF PROPOSED WATER MAIN EASEMENT: A 20.00 foot wide permanent easement for watermain purposes over, under and across that part of the Northeast Quarter of the Southeast Quarter of Section 30, Township 32, Range 24, Anoka County, Minnesota, lying westerly of the plat of THE MEADOWS OF ROUND LAKE, according to the recorded plat thereof. The centerline of said 20.00 foot wide easement is described as follows: Beginning at a point on the west line of Outlet B. sold plat of THE MEADOWS OF ROUND LAKE at the intersection of a line 10.00 feet south of and parallel with the north line of said Outlet B; thence South 76 degrees 37 minutes 23 seconds west, assumed bearing parallel to said north line of Outlet B a distance of 237.99 feet to the intersection with the west line of said Northeast Quarter of the Southeast Quarter and said centerline there terminating. The side lines of said easement are to be prolonged or shortened to terminate on the west line of said Outlet B and the west line of said Northeast Quarter of the Southeast Quarter. Total Area of Proposed Water Main Easement = 4,760 sq. ft. or 0.109 acres Bearings as per Anoka County coordinate system. P.I.D. 30-32-24-41-0002 Owners: Roselle B. Sonsteby (From Anoka County Property Summary) os® DETAIL orol\el anotkp0 5 Wes0e 9 the,nsion at 'kbedy 11ne of S00'C terly ex y of th teet sou 0 23j g5rV_�r"W, o 23813 P.I.D. 30-32-24-41-0002 rI N< W y �I 0 0 0 y ( A inn N I r; J m o m o N �E N763% ' '38"W -- 1029 38"W<-1029 2g 000 North ViFeROUto LP 1yy � � E MEp0pW5 �r\ evrotes Proposed Areea mteNmiMi.Ea Easement t DeLLI"e xaWUDIN\tleoV➢IN C.Mtlng DESGYm BY eRe 1 c� sew Y 0 Cak reeWlm O= Z ro.,mydl, 1eceM �mmin n len me C4 �J J O r oMWN BY M55 3 O Q for g aNcaNm er area 't sm�n n, nrn. BMxeuvenm er „ DeLLI"e xaWUDIN\tleoV➢IN C.Mtlng DESGYm BY eRe nWtl w. GrtM• ° toe Easement Exhibit Cak reeWlm ro.,mydl, 1eceM �mmin n len me Hakanson C e r n o r oMWN BY M55 Pmleaai"nal ti 9W Ind 9 coyer mbr IAe el une m. ",. f for aNcaNm er area 't sm�n n, nrn. BMxeuvenm er „ derson a ss "OVER7� 2 DvD3nA City of Andover e. 19aza cob xl-I m6D rY ]6l - - - W[ o2/ot/te sofas DeLLI"e xaWUDIN\tleoV➢IN C.Mtlng PERMANENT DRAINAGE AND UTILITY EASEMENT KNOW ALL MEN BY THESE PRESENT, for valuable consideration, Rosella B. Sonsteby Revocable Trust ("Grantor's, hereby grants, sells, and conveys to the CITY OF ANDOVER, a Minnesota municipal corporation ("Grantee'), a permanent easement for drainage and utility purposes, including, without limitation, the construction, maintenance, repair and replacement thereof, and uses incident thereto, in, under and upon the real property, in Anoka County, Minnesota described as follows: See Exhibit A attached hereto and made a part hereof. Said easement is further described and identified on the Easement Exhibit B attached hereto and made a part hereof. Further, the right is hereby granted to the Grantee to remove or otherwise dispose of all earth or other material excavated from said easement areas, as the Grantee may find necessary, and to remove trees, brush, undergrowth and other obstructions interfering with the location, construction and maintenance of the easements. Grantor covenants that it is the owner of the easement area and has the right, title, and capacity to grant the easement described above. TO HAVE AND TO HOLD THE SAME, together with all the hereditaments and appurtenances thereunto belonging or in anyway appertaining to the said Grantee, forever, for said drainage and utility purposes. IN WITNESS WHEREOF, the parties have hereunto set their hands this /D day of 2016. Rosella B. Sonsteby Revocable • Trust By: / t' , ! Glenn M. Sonsteby, Co -Trustee By: y dy V erry, Co-Tmste Total Consideration: State Deed Tax Due: None STATE OF MINNESOTA ) ) ss. COUNTY OF ANOKA ) 0a tvNN MactNeN Notary case MlanasMa Ex Ye anu 21! The foregoing instrument was acknowledged before me this&)t day of 2016, by Glenn M. Sonsteby and Judy V. Berry, Co -Trustees of the Resells B. Sonsteby R vocable Trust, who have caused these presents to be executed or have set their hand the day and year first above written. Notary Publi6 NOTICE IS HEREBY GIVEN that the City of Andover, County of Anoka, State of Minnesota, has accepted on 2016, the above described easement in this document. Dated: , 2016. CITY OF ANDOVER THIS INSTRUMENT WAS DRAFTED BY: Hawkins & Baumgartner, P.A. 2140 Fourth Avenue North Anoka, Minnesota 55303 Telephone: (763) 427-8877 EXHIBIT A A 20.00 foot wide permanent easement for watermain purposes over, under, and across the following described property: The Southwest Quarter of the Southeast Quarter of Section 30, Township 32, Range 24, Anoka County, Minnesota. EXCEPT The South 518.55 feet of the West 300.00 feet of said Southwest Quarter of the Southeast Quarter AND EXCEPT The South 165.00 feet of said Southwest Quarter of the Southeast Quarter. Said 20.00 feet wide permanent easement is described as follows: Commencing at the northeast comer of said Southwest Quarter of the Southeast Quarter; thence South 89 degrees 22 minutes 04 seconds West, assumed bearing along the north line of said Southwest Quarter of the Southeast Quarter a distance of 1327.14 feet to the actual point of beginning of the centerline of said 20.00 foot wide easement to be described; thence South 00 degrees 37 minutes 56 seconds East a distance of 20.00 feet and said centerline there terminating. North line of the Southwest quarter of the Southeast Quarter —--r------ . --- -- -- -- 589-22'04"W 1327.14 - ICS I i Northeast Corner of the Southwest Quarter of the Southeast Quarter of I I —SEE DETAIL —I Section 30, Twp. 32, R. 24, Anoka County a I`c I o to C I N f_ \C VJ `o F' a to I J I N _ G AN'O A ..vv,. i �—'rl . yr nn 1 ll A 11 JAL— NO. 22 C,_ vVvnvi iC AID rll�Xl�ir�/'vi 3 BUNKER LAKE BLVD N.W. F- 0i N F m o —aao.oa— T ( I �= 41ST AVENUE _.JT T Sopth line of the Sou4est Quar r of the Southeast uarter� 0 Ne a w r.N ev uss DESCRIPTION OF PROPOSED WATER MAIN EASEMENT: A 20.00 foot wide permanent easement for watermain purposes over. under, and across the following described property: The Southwest Quarter of the Southeast Quarter of Section 30, Township 32, Range 24, Anoka County, Minnesota. EXCEPT The South 518.55 feet of the West 300.00 feet of said Southwest Quarter of the Southeast Quarter AND EXCEPT The South 165.00 feet of said Southwest Quarter of the Southeast Quarter. Said 20.00 feet wide permanent easement is described as follows: Commencing at the northeast corner of said Southwest Quarter of the Southeast Quarter; thence South 89 degrees 22 minutes 04 seconds West, assumed bearing along the north line of said Southwest Quarter of the Southeast Quarter a distance of 1327.14 feet to the actual point of beginning of the centerline of said 20.00 foot wide easement to be described; thence South 00 degrees 37 minutes 56 seconds East a distance of 20.00 feet and said centerline there terminating. P.I.D. 30-32-24-41-0002 Owners: Roselle B. Sonsteby N Devotes Proposed (prom Anoka County Property Summary) srsrE w nea Area of Water Matin. Easenment Total Area of Proposed Water Main Easement = 400 sq. ft. or 0.009 acres Bearings as per Anoka County coordinate system. DETAIL NO SCALE Northeast Corner of the Southwest Quarter of the Southeast Quarter of O Section 30, Twp 32, R. 24, Anoka Countyo 3 m North line of the Southwest o `$ Quarter of the Southeast Quarter _ S89'22'04"W _- 1327.14 r N 0 0-- SOQ'37'56"E 20 20.00 o`o z u °"`°"'°'°"°'° Easement Exhibit J° " Hakanson "=�/ Anderson for - w./le "".° _" " "rm City of Andover W RWB\�0ll9\tlxg\MOBSpD3mebey X¢2er,5 Y O F O T 1 E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for February 16, 2016 City Council Meeting DATE: February 16, 2016 The City Council is requested to receive the following supplemental information. Consent Items Add -On Item 6a. Approve Plans & Specs/Order Advertisement for Buds/16-12/Timber Trails Park Well Construction (Supplemental) -Engineering Discussion Items Item #20. Call for the Issuance & Sale of Bonds/Resolution Levying & Tax for the Payment of General Obligation Equipment Certificate, Series 2016A (Supplemental) - Finance Respectfully submitted, Jim Dickinson City Administrator 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Mayor and Council Members Jim Dickinson, City Administrator David Berkowitz, Director of Public Works/City Engineer Approve Plans & Specs/Order Advertisement for Bids/16-12/Timber Trails Park Well Construction (Supplemental) - Engineering February 16, 2016 INTRODUCTION The City Council is requested to approve final plans and specifications for Project 16-12, Timber Trails Park Well Cconstruction. DISCUSSION The Well Construction plans have been completed by the City's consultant WSB for the well Construction at Timber Trails Park. The well location has been identified on Item 6 in this agenda. The plans and specifications are available in the City Engineer's office for review. BUDGETIMPACT The well construction related to this project will be funded by Park Improvement Funds. ACTION REQUIRED The City Council is requested to approve the resolution approving final plans and specifications and ordering the advertisement for bids for Project 16-12, Timber Trails Park Well Construction. Respectfully submitted, Dw (D . -e� J: - *' David D. Berkowitz Attachments: Resolution CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION APPROVING FINAL PLANS AND SPECIFICATIONS AND ORDERING ADVERTISEMENT FOR BIDS FOR PROJECT NO. 16-12, TIMBER TRAILS PARK WELL CONSTRUCTION. WHEREAS, pursuant to Resolution No. -16 , adopted by the City Council on the 1 gth day of January 2016 , WSB has prepared final plans and specifications for Project No. 16-12 WHEREAS, such final plans and specifications were presented to the City Council for their review on the 16th day of February 2016. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby approve the Final Plans and Specifications. BE IT FURTHER RESOLVED by the City Council of the City of Andover to hereby direct the City Clerk to seek public bids as required by law, with such bids to be opened at 2:00 PM , March 10, 2016 at the Andover City Hall. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 16th day of February 2016 , with Councilmembers voting in favor of the resolution, and Councilmembers against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk voting NO DVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator / Finance Director SUBJECT: Supplemental Information - Call for the Issuance and Sale of Bonds / Resolution Levying a Tax for the Payment of General Obligation Equipment Certificate, Series 2016A DATE: February 16, 2016 INTRODUCTION The Andover City Council is requested to call for the sale of approximately $520,000 General Obligation Capital Certificate, Series 2016A to provide financing for the equipment purchases approved through the 2016 City of Andover annual budget process. DISCUSSION The Finance Department's intent is to do a private placement of these bonds with US Bank to save substantial issuance costs, and utilize our bond counsel (Briggs & Morgan) to assist with legal issues. Subseauent to the distribution of the February 16. 2016 Andover Citv Council agenda. our bond counsel has provided the attached updated resolution for approval by the City Council. The Drimary changes in the resolution is to address the remote event of earlv redemption of the bonds by the City. BUDGETIMPACT The issuance of bonds will provide for 2016 equipment purchases approved in the 2016-2020 Capital Improvement Plan and the 2016 Budget. ACTION REQUESTED Receive a brief presentation by the City Administrator and then the Andover City Council is requested to approve the call for sale of bonds and approve the attached resolution provided by the City's bond counsel to complete the sale. y submitted, Resolution EXTRACT OF MINUTES OF A MEETING OF THE CITY COUNCIL OF THE CITY OF ANDOVER, MINNESOTA HELD: February 16, 2016 Pursuant to due call and notice thereof, a regular or special meeting of the City Council of the City of Andover, Anoka County, Minnesota, was duly called and held at the City Hall on February 16, 2016, at 7:00 P.M., for the purpose, in part, of authorizing the issuance and awarding the sale of a $520,000 General Obligation Equipment Certificate, Series 2016A. The following members were present: and the following were absent: Member introduced the following resolution and moved its adoption: RESOLUTION PROVIDING FOR THE ISSUANCE AND SALE OF A $520,000 GENERAL OBLIGATION EQUIPMENT CERTIFICATE, SERIES 2016A AND LEVYING A TAX FOR THE PAYMENT THEREOF A. WHEREAS, the City of Andover, Minnesota (the "City"), has heretofore determined and declared that it is necessary and expedient to issue a $520,000 General Obligation Equipment Certificate; Series 2016A (the "Certificate"), pursuant to Minnesota Statutes, Chapter 475 and Minnesota Statutes, Section 412.301, to finance the acquisition of capital equipment for the City (the 'Equipment"); and B. WHEREAS, each item of equipment to be financed by the Certificate has an expected useful life at least as long as the term of the Certificate; and C. WHEREAS, the principal amount of the Certificate to be issued does not exceed one-quarter of one percent (0.25%) of the estimated market value of taxable property in the City ($2,714,031,800.00 times .25% is $6,785,080); and D. WHEREAS, no other obligations have been sold pursuant to a private sale within the last twelve calendar months of the date hereof which when combined with this issue would exceed the $1,200,000 limitations on negotiated sales as required by Minnesota Statutes, Section 475.60, Subdivision 2(2); and NOW, THEREFORE, BE IT RESOLVED by the Council of the City of Andover, Minnesota, as follows: 1. Acceptance of Offer. The offer of U.S. Bancorp Government Leasing and Finance, Inc., Denver, Colorado, to purchase the Certificate and to pay therefor the sum of $520,000, all in accordance with the terms and at the rate of interest hereinafter set forth, is hereby accepted. 7451500v1 2. Original Issue Date; Denominations; Maturities; Interest. The Certificate shall be dated February 19, 2016, as the date of original issue, be issued forthwith on or after such date in fully registered form, be numbered R-1 in the denomination of $520,000, maturing on February 1, 2021 and bearing interest at 1.90%. The Certificate shall bear interest and be payable semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing August 1, 2016, calculated on the basis of a 360 -day year of twelve 30 -day months. 3. Purpose. The Certificate shall provide funds to finance the Equipment. The total cost of the Equipment, which shall include all costs enumerated in Minnesota Statutes, Section 475.65, is estimated to be at least equal to the amount of the Certificate. 4. Redemption. The Certificate is subject to redemption in whole and prepayment at the option of the Issuer on February 19, 2017, and any date thereafter at a price of 103% of outstanding principal plus accrued interest, upon written notice to the Holder of the Certificate, at a redemption price of 103% of outstanding principal plus accrued interest to date of prepayment. 5. Registrar. The Finance Manager, in the City of Andover, Minnesota, is appointed to act as registrar with respect to the Certificate (the "Registrar"), and shall do so unless and until a successor Registrar is duly appointed, all pursuant to any contract the City and Registrar shall execute which is consistent herewith. The Registrar shall also serve as paying agent unless and until a successor paying agent is duly appointed. Principal and interest on the Certificate shall be paid to the registered holder (or record holder) of the Certificate in the manner set forth in the form of Certificate. 6. Form of Certificate. The Certificate, together with the Registrar's Certificate of Registration, shall be in substantially the following form: 2 7451500v1 R-1 UNITED STATES OF AMERICA STATE OF MINNESOTA ANOKA COUNTY CITY OF ANDOVER GENERAL OBLIGATION EQUIPMENT CERTIFICATE, SERIES 2016A Interest Rate Final Maturity Date Date of Original Issue 1.90% February 1, 2021 February 19, 2016 $520,000 REGISTERED HOLDER: U.S. BANCORP GOVERNMENT LEASING AND FINANCE, INC. PRINCIPAL AMOUNT: FIVE HUNDRED TWENTY THOUSAND DOLLARS THE CITY OF ANDOVER, ANOKA COUNTY, MINNESOTA (the "Issuer"), certifies that it is indebted and for value received promises to pay to the registered holder specified above, or registered assigns, in the manner hereinafter set forth, the principal amount specified above, on the maturity date specified above, unless called for prior payment, and to pay interest thereon semiannually on February 1 and August 1 of each year (each, an "Interest Payment Date"), commencing August 1, 2016, at the rate per annum specified above (calculated on the basis of a 360 -day year of twelve 30 -day months) until the principal sum is paid or has been provided for. This Certificate will bear interest from the most recent Interest Payment Date to which interest has been paid or, if no interest has been paid, from the date of original issue hereof. The principal of this Certificate is payable in installments as set forth herein, with the final principal installment payable upon presentation and surrender hereof at the office of the City Finance Manager of the City of Andover, Minnesota (the "Registrar"), acting as paying agent, or any successor paying agent duly appointed by the Issuer. Interest on this Certificate will be paid on each Interest Payment Date by check or draft mailed to the person in whose name this Certificate is registered (the "Holder") on the registration books of the Issuer maintained by the Registrar and at the address appearing thereon at the close of business on the first day of the calendar month next preceding such Interest Payment Date (the "Regular Record Date"). Any interest not so timely paid shall cease to be payable to the person who is the Holder hereof as of the Regular Record Date, and shall be payable to the person who is the Holder hereof at the close of business on a date (the "Special Record Date") fixed by the Registrar whenever money becomes available for payment of the defaulted interest. Notice of the Special Record Date shall be given to the Holder not less than ten days prior to the Special Record Date. The principal of and premium, if any, and interest on this Certificate is payable in lawful money of the United States of America. 7451500v1 Principal Installments Due Year Amount February 1, 2018 $126,000 February 1, 2019 129,000 February 1, 2020 131,000 February 1, 2021 (maturity) 134,000 Optional Redemption. The Certificate is subject to redemption in whole and prepayment at the option of the Issuer on February 19, 2017, and any date thereafter at a price of 103% of outstanding principal plus accrued interest, upon written notice to the Holder of the Certificate, at a redemption price of 103% of outstanding principal plus accrued interest to date of prepayment. Partial Redemption. This Certificate is issued as a single instrument with one holder. To effect a partial redemption of this certificate, the Registrar shall not require the Holder to surrender the Certificate but the Registrar shall reduce the overall principal amount outstanding on record for the Holder after the partial amount of principal is paid to the Holder by the Registrar for the partial redemption. , Issuance; Purpose; General Obli ag tion. This Certificate is issued as a single instrument pursuant to and in fall conformity with the Constitution and laws of the State of Minnesota and pursuant to a resolution adopted by the City Council on February 16, 2016 (the "Resolution"), for the purpose of providing money to finance the purchase of various items of capital equipment for the Issuer. This Certificate is payable out of the General Obligation Equipment Certificate, Series 2016A Fund of the Issuer. This Certificate constitutes a general obligation of the Issuer and to provide moneys for the prompt and full payment of its principal, premium, if any, and interest when the same become due, the full faith and credit and taxing powers of the Issuer have been and are hereby irrevocably pledged. The terms and conditions of the Resolution are incorporated herein by reference. Default. Upon any failure of the Issuer to make any payment required under this Certificate, or upon any failure of the Issuer to comply with its other covenants and agreements under this Certificate or the Resolution, which failure is not cured within 30 days after this Issuer's receipt of notice from the Holder specifying the noncompliance and requesting that it be cured, an event of default shall have occurred hereunder, and the Holder shall be entitled to exercise all remedies available under applicable law; except that the principal of this Certificate may not be accelerated. Manner of Payment. The principal of and interest on this Certificate are payable when due by check or draft mailed or otherwise delivered by or on behalf of the Finance Manager to the Holder hereof as of the end of the fifteenth day of the month, whether or not a business day (the 'Record Date"), immediately preceding the month in which the applicable payment due date falls; provided that if the Issuer shall be in default in payment of interest due on said date, whenever money becomes available for payment of such defaulted interest, the Finance Manager shall establish a special Record Date with respect to the payment thereof and shall mail written notice of the special Record Date not less than fifteen days prior to such date to the person that 11 7451500v1 was the Holder of the Certificate as of the close of business of the Issuer on the fifth business day of the Issuer preceding such mailing, and the Holder as of the special Record Date shall be entitled to receive the payment of such defaulted interest. All principal of and interest on this Certificate are payable in any coin or currency of the United States of America which on the date of payment is legal tender for the payment of public and private debts. Date of Payment Not a Business Day. If the nominal date for payment of any principal of or interest on this Certificate shall not be a business day of the Issuer or of the Holder, then the date for such payment shall be the next such business day and payment on such business day shall have the same force and effect as if made on the nominal date of payment. Fees upon Loss. If this Certificate is lost or destroyed, the Registrar shall issue a substitute Certificate to the Holder upon receipt of such affidavits of loss and indemnity as the Registrar may reasonably require. The Registrar may require payment of a sum sufficient to cover any tax or other governmental charge payable in connection with any legal or unusual costs regarding any lost Certificate. Transfers;Treatment of Registered Holder. This Certificate may be transferred in whole by the Holder upon presentation of this Certificate to the Registrar for cancellation and reissuance in the name of the new registered holder. The Issuer and Registrar may treat the person in whose name this Certificate is registered as the Holder hereof for the purpose of receiving payment as herein provided (except as otherwise provided herein with respect to the Record Date) and for all other purposes, whether or not this Certificate shall be overdue, and neither the Issuer nor the Registrar shall be affected by notice to the contrary other tna a notice of the transfer of this Certificate complying with the terms hereof. Qualified Tax -Exempt Obli ag tion. This Certificate has been designated by the Issuer as a "qualified tax-exempt obligation" for purposes of Section 265(b)(3) of the Internal Revenue Code of 1986, as amended. Financial Information. The Issuer will provide the Holder annually with a copy of its annual audited financial statements, promptly upon their becoming available, and will provide the Holder with such other financial and operating information regarding the Issuer as the Holder may reasonably request. IT IS HEREBY CERTIFIED AND RECITED that all acts, conditions and things required by the Constitution and laws of the State of Minnesota to be done, to happen and to be performed, precedent to and in the issuance of this Certificate, have been done, have happened and have been performed, in regular and due form, time and manner as required by law and that this Certificate, together with all other debts of the Issuer outstanding on the date of original issue hereof and the date of its issuance and delivery to the original purchaser, does not exceed any constitutional or statutory limitation of indebtedness. IN WITNESS WHEREOF, the City of Andover, Anoka County, Minnesota, by its City Council has caused this Certificate to be executed on its behalf by the manual signatures of its Mayor and its Deputy City Clerk, the corporate seal of the Issuer having been intentionally omitted as permitted by law. 5 7451500v1 CITY OF ANDOVER, Date of Registration: ANOKA COUNTY, MINNESOTA February 19, 2016 REGISTRABLE BY AND PAYABLE AT: OFFICE OF THE FINANCE MANAGER CITY OF ANDOVER, MINNESOTA 7451500v1 By_ Mayor By Deputy City Clerk CERTIFICATE OF REGISTRATION The transfer of ownership of the principal amount of the attached Certificate may be made only by the registered holder or the registered owner's legal representative last noted below: DATE OF REGISTRATION February 19, 2016 7451500v1 REGISTERED HOLDER U.S. Bancorp Government Leasing and Finance, Inc. SIGNATURE OF REGISTRAR The installment of principal amount of the attached Certificate has been paid on the dates and in the amounts noted below: SIGNATURE OF SIGNATURE OF DATE AMOUNT REGISTERED OWNER FINANCE MANAGER If a notation is made on this register, such notation has the effect stated in the attached Certificate. Partial payments do not require the presentation of the attached Certificate to the Finance Manager and a Registered Owner could fail to note the partial payment here. 7451500v1 7. Execution. The Certificate shall be executed on behalf of the City by the manual signatures of its Mayor and Deputy City Clerk, the seal having been omitted as permitted by law. In the event of disability or resignation or other absence of either such officer, the Certificate may be signed by the signature of that officer who may act on behalf of such absent or disabled officer. In case either such officer whose signature shall appear on the Certificate shall cease to be such officer before the delivery of the Certificate, such signature shall nevertheless be valid and sufficient for all purposes, the same as if the officer had remained in office until delivery 8. Delivery; Application of Proceeds. The Certificate when so prepared and executed shall be delivered by the Finance Manager to the Purchaser upon receipt of the purchase price and the Purchaser shall not be obliged to see to the proper application thereof. 9. Funds and Accounts. There is hereby created a special fund to be designated the "General Obligation Equipment Certificate, Series 2016A Fund" (the "Fund") to be administered and maintained by the Finance Manager as a bookkeeping account separate and apart from all other funds maintained in the official financial records of the City. The Fund shall be maintained in the manner herein specified until the Certificate and the interest thereon have been fully paid. There shall be maintained in the Fund the following separate accounts: (a) Capital Account. To the Capital Account there shall be credited the proceeds of the sale of the Certificate. From the Capital Account there shall be paid all costs and expenses of the acquisition of the Equipment including all costs incurred and to be incurred of the kind authorized in Minnesota Statutes, Section 475.65. The moneys in the Capital Account shall be used for no other purpose except as otherwise provided by law; provided that the proceeds of the Certificate may also be used to the extent necessary to pay interest on the Certificate due prior to the anticipated date of commencement of the collection of taxes herein levied. (b) Debt Service Account. There are hereby irrevocably appropriated and pledged to, and there shall be credited to, the Debt Service Account: (i) available funds of the city deposited at closing in the amount of $9,386.00 to pay the interest on the Certificate due on August 1, 2016 and February 1, 2017; (ii) any collections of all taxes herein levied; (iii) all funds remaining in the Capital Account after the payment of all costs of the Equipment; (iv) all investment earnings on funds held in the Debt Service Account; and (v) any and all other moneys which are properly available and are appropriated by the governing body of the City to the Debt Service Account. The Debt Service Account shall be used solely to pay the principal and interest of the Certificate and any other general obligation certificates of the City hereafter issued by the City and made payable from said account as provided by law. No portion of the proceeds of the Certificate shall be used directly or indirectly to acquire higher yielding investments or to replace funds which were used directly or indirectly to acquire higher yielding investments, except (1) for a reasonable temporary period until such proceeds are needed for the purpose for which the Certificate was issued and (2) in addition to the above in an amount not greater than the lesser of five percent of the proceeds of the Certificate or $100,000. To this effect, any proceeds of the Certificate and any sums from time to time held in the Capital Account or Debt Service Account (or any other City account which will be used to pay principal or interest to become due on the certificates payable therefrom) in excess of amounts which under then applicable federal arbitrage regulations may be invested without regard to yield shall 9 7451500v1 not be invested at a yield in excess of the applicable yield restrictions imposed by said arbitrage regulations on such investments after taking into account any applicable "temporary periods" or "minor portion" made available under the federal arbitrage regulations. Money in the Fund shall not be invested in obligations or deposits issued by, guaranteed by or insured by the United States or any agency or instrumentality thereof if and to the extent that such investment would cause the Certificate to be "federally guaranteed" within the meaning of Section 149(b) of the Internal Revenue Code of 1986, as amended (the "Code"). 10. Tax Levy. To provide moneys for payment of the principal and interest on the Certificate there is hereby levied upon all of the taxable property in the City a direct annual ad valorem tax which shall be spread upon the tax rolls and collected with and as part of other general property taxes in the City for the years and in the amounts as follows: Year of Tax Levy Year of Tax Collection Amount 2017 2018 $142,674 2018 2019 143,310 2019 2020 142,836 2020 2021 143,373 The tax levies and other funds pledged to the Debt Service Account such that if collected in full they will produce at least five percent in excess of the amount needed to meet when due the principal and interest payments on the Certificate. The tax levies shall be irrepealable so long as the Certificate is outstanding and unpaid, provided that the City reserves the right and power to reduce the levies in the manner and to the extent permitted by Minnesota Statutes, Section 475.6 1, Subdivision 3. 11. General Obligation Pledge. For the prompt and full payment of the principal and interest on the Certificate, as the same respectively become due, the full faith, credit and taxing powers of the City shall be and are hereby irrevocably pledged. If the balance in the Debt Service Account is ever insufficient to pay all principal and interest then due on the Certificate and any other note payable therefrom, the deficiency shall be promptly paid out of any other funds of the City which are available for such purpose, and such other funds may be reimbursed with or without interest from the Debt Service Account when a sufficient balance is available therein. 12. Certificate of Registration. A certified copy of this resolution is hereby directed to be filed with the County Auditor of Anoka County, together with such other information as the County Auditor shall require, and there shall be obtained from the County Auditor a certificate that the Certificate has been entered in the Bond Register and that the tax levy required by law has been made. 13. Records and Certificates. The officers of the City are hereby authorized and directed to prepare and furnish to the Purchaser, and to the attorneys approving the legality of the issuance of the Certificate, certified copies of all proceedings and records of the City relating to the Certificate and to the financial condition and affairs of the City, and such other affidavits, certificates and information as are required to show the facts relating to the legality and 10 7451500v1 marketability of the Certificate as the same appear from the books and records under their custody and control or as otherwise known to them, and all such certified copies, certificates and affidavits, including any heretofore furnished, shall be deemed representations of the City as to the facts recited therein. 14. Compliance With Reimbursement Certificate Regulations. The provisions of this paragraph are intended to establish and provide for the City's compliance with United States Treasury Regulations Section 1.150-2 (the "Reimbursement Regulations") applicable to the "reimbursement proceeds" of the Certificate, being those portions thereof which will be used by the City to reimburse itself for any expenditure which the City paid or will have paid prior to the Closing Date (a "Reimbursement Expenditure"). The City hereby certifies and/or covenants as follows: (a) Not later than sixty days after the date of payment of a Reimbursement Expenditure, the City (or person designated to do so on behalf of the City) has made or will have made a written declaration of the City's official intent (a "Declaration") which effectively (i) states the City's reasonable expectation to reimburse itself for the payment of the Reimbursement Expenditure out of the proceeds of a subsequent borrowing; (ii) gives a general and functional description of the property, project or program to which the Declaration relates and for which the Reimbursement Expenditure is paid, or identifies a specific fund or account of the City and the general functional purpose thereof from which the Reimbursement Expenditure was to be paid (collectively the "Project"); and (iii) states the maximum principal amount of debt expected to be issued by the City for the purpose of financing the Project; provided, however, that no such Declaration shall necessarily have been made with respect to: (i) "preliminary expenditures" for the Project, defined in the Reimbursement Regulations to include engineering or architectural, surveying and soil testing expenses and similar prefatory costs, which in the aggregate do not exceed 20% of the "issue price" of the Certificate, and (ii) a de minimis amount of Reimbursement Expenditures not in excess of the lesser of $100,000 or five percent of the proceeds of the Certificate. (b) Each Reimbursement Expenditure is a capital expenditure or a cost of issuance of the Certificate or any of the other types of expenditures described in Section 1.150-2(d)(3) of the Reimbursement Regulations. (c) The "reimbursement allocation" described in the Reimbursement Regulations for each Reimbursement Expenditure shall and will be made forthwith following (but not prior to) the issuance of the Certificate and in all events within the period ending on the date which is the later of three years after payment of the Reimbursement Expenditure or one year after the date on which the Project to which the Reimbursement Expenditure relates is first placed in service. Each such reimbursement allocation will be made in a writing that evidences the City's use of Certificate proceeds to reimburse the Reimbursement Expenditure and, if made within thirty days after the Certificate is issued, shall be treated as made on the day the Certificate was issued. 11 7451500v1 Provided, however, that the City may take action contrary to any of the foregoing covenants in this paragraph upon receipt of an opinion of its Bond Counsel for the Certificate stating in effect that such action will not impair the tax-exempt status of the Certificate. 15. Defeasance. When the Certificate has been discharged as provided in this paragraph, all pledges, covenants and other rights granted by this resolution to the registered holders of the Certificate shall, to the extent permitted by law, cease. The City may discharge its obligations with respect to any Certificate which are due on any date by irrevocably depositing in escrow, with a suitable banking institution qualified by law as an escrow agent for this purpose, cash or securities described in Minnesota Statutes, Section 475.67, Subdivision 8, bearing interest payable at such times and at such rates and maturing on such dates as shall be required, without regard to sale and/or reinvestment, to pay all amounts to become due thereon to maturity or, if notice of redemption as herein required has been duly provided for, to such earlier redemption date, providing the registered holder of the Certificate with a verification report of an independent certified public accountant, and paying the attorney's fees and costs of the registered holder incurred in connection with the review of proceedings for defeasance of the Certificate. 16. Negative Covenant as to Use of Proceeds and Equipment. The City hereby covenants not to use the proceeds of the Certificate or the equipment financed thereby, or to cause or permit them to be used, or to enter into any deferred payment arrangements for the cost of the equipment, in such a manner as to cause the Certificate to be "private activity bonds" within the meaning of Sections 103 and 141 through 150 of the Code. 17. Tax -Exempt Status of the Certificate; Rebate. The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Certificate, including without limitation (i) requirements relating to temporary periods for investments, (ii) limitations on amounts invested at a yield greater than the yield on the Certificate, and (iii) the rebate of excess investment earnings to the United States, if the Certificate (together with other obligations reasonably expected to be issued and outstanding at one time in this calendar year) exceed the small issuer exception amount of $5,000,000. For purposes of qualifying for the exception to the federal arbitrage rebate requirements for governmental units issuing $5,000,000 or less of bonds, the City hereby finds, determines and declares that (i) the Certificate is issued by a governmental unit with general taxing powers, (ii) no Certificate is a private activity bond, (iii) ninety-five percent or more of the net proceeds of the Certificate are to be used for local governmental activities of the City (or of a governmental unit the jurisdiction of which is entirely within the jurisdiction of the City), and (iv) the aggregate face amount of all tax exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities thereof, and all entities treated as one issuer with the City) during the calendar year in which the Certificate is issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(D) of the Code. 18. Tax -Exempt Status of the Certificate; Rebate. The City shall comply with requirements necessary under the Code to establish and maintain the exclusion from gross income under Section 103 of the Code of the interest on the Certificate, including without 12 7451500v1 limitation (1) requirements relating to temporary periods for investments, (2) limitations on amounts invested at a yield greater than the yield on the Certificate, and (3) the rebate of excess investment earnings to the United States, if the Certificate (together with other obligations reasonably expected to be issued and outstanding at one time in this calendar year) exceed the small issuer exception amount of $5,000,000. For purposes of qualifying for the exception to the federal arbitrage rebate requirements for governmental units issuing $5,000,000 or less of bonds, the City hereby finds, determines and declares that: (a) the Certificate is issued by a governmental unit with general taxing powers; (b) the Certificate is not a private activity bond; (c) ninety-five percent or more of the net proceeds of the Certificate are to be used for local governmental activities of the City (or of a governmental unit the jurisdiction of which is entirely within the jurisdiction of the City); (d) the aggregate face amount of all tax exempt bonds (other than private activity bonds) issued by the City (and all subordinate entities thereof, and all entities treated as one issuer with the City) during the calendar year in which the Certificate was issued and outstanding at one time is not reasonably expected to exceed $5,000,000, all within the meaning of Section 148(f)(4)(D) of the Code; 19. Designation of Qualified Tax -Exempt Obligations. In order to qualify the Certificate as "qualified tax-exempt obligations" within the meaning of Section 265(b)(3) of the Code, the City hereby makes the following factual statements and representations: (a) the Certificate is issued after August 7, 1986; (b) the Certificate is not "private activity bonds" as defined in Section 141 of the Code; (c) the City hereby designates the Certificate as "qualified tax-exempt obligations" for purposes of Section 265(b)(3) of the Code; (d) the reasonably anticipated amount of tax-exempt obligations (other than private activity bonds, treating qualified 501(c)(3) bonds as not being private activity bonds) which will be issued by the City (and all entities treated as one issuer with the City, and all subordinate entities whose obligations are treated as issued by the City) during this calendar year 2016 will not exceed $10,000,000; and (e) not more than $10,000,000 of obligations issued by the City during this calendar year 2016 have been designated for purposes of Section 265(b)(3) of the Code; and (f) the aggregate face amount of the Certificate does not exceed $10,000,000. The City shall use its best efforts to comply with any federal procedural requirements which may apply in order to effectuate the designation made by this paragraph. 13 7451500v1 20. Severability. If any section, paragraph or provision of this resolution shall be held to be invalid or unenforceable for any reason, the invalidity or unenforceability of such section, paragraph or provision shall not affect any of the remaining provisions of this resolution. 21. Headings. Headings in this resolution are included for convenience of reference only and are not a part hereof, and shall not limit or define the meaning of any provision hereof. The motion for the adoption of the foregoing resolution was duly seconded by member and, after a full discussion thereof and upon a vote being taken thereon, the following voted in favor thereof: and the following voted against the same: Whereupon the resolution was declared duly passed and adopted. 14 7451500v1 STATE OF MINNESOTA ANOKA COUNTY CITY OF ANDOVER I, the undersigned, being the duly qualified and acting Deputy City Clerk of the City of Andover, Minnesota, DO HEREBY CERTIFY that I have compared the attached and foregoing extract of minutes with the original thereof on file in my office, and that the same is a full, true and complete transcript of the minutes of a meeting of the City Council duly called and held on the date therein indicated, insofar as such minutes relate to providing for the issuance and sale of $520,000 General Obligation Equipment Certificate, Series 2016A. WITNESS my hand on February , 2016. 15 7451500v1 Deputy City Clerk STATE OF MINNESOTA COUNTY OF ANOKA COUNTY AUDITOR'S CERTIFICATE AS TO TAX LEVY AND REGISTRATION I, the undersigned, being the duly qualified and acting County Auditor of Anoka County, Minnesota, DO HEREBY CERTIFY that on the date hereof there was filed in my office a certified copy of a resolution adopted on February 16, 2016, by the City Council of the City of Andover, Minnesota, authorizing the issuance of $520,000 General Obligation Equipment Certificate, Series 2016A (the "Certificate "), and levying a tax for the payment thereof, together with full information regarding the Certificate for which the tax was levied; and the Certificate has been entered in my Register and the tax levy required by law has been made. WITNESS my hand and the seal of the County Auditor on February , 2016. County Auditor (SEAL) 7451500v1