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HomeMy WebLinkAboutFebruary 4, 2016AC I T Y 0 F NLD6 06 VWE 1665 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 . WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting February 4, 2016 7:00 P.M. 1. Call to Order 2. Oath of Office /Newly Appointed Commissioners 3. Election of Chairperson and Vice Chairperson for 2016 4. Appoint Representative to Andover Community Center Advisory Committee 5. Resident Forum 6. Approval of Minutes (1/21/16) 7. Consider 2016 Tournament Applications for Softball /Baseball 8. Consider 2016 Tournament Applications for Soccer /Lacrosse 9. Consider Request to Revise Park Advertising Policy /NMSA 10. Outstanding Items 11. 12. Chair's Report 13.Adjournment i NDOVE 0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission Cc: David D. Berkowitz, Director of Public Works /City EngineerD` FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 7. Consider 2016 Softball/Baseball Tournament Applications DATE: February 4, 2016 INTRODUCTION The Park and Recreation Commission is requested to consider approving the 6 baseball tournaments applications for the upcoming 2016 softball/baseball season as requested by the Andover Baseball Association (ABA). DISCUSSION The earliest the associations can submit is December 15th for the following summer. Listed below are the 6 applications received and the dates that have been requested for a tournament/multi-day event/jamboree by ABA (underlined). The AAA tournaments in bold are already approved. - May 14- 15 /AAA/Spring Jamboree Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex -Field 97 - June 3- 51ABAM -Town Classic Tournament 9U- 12U/Fields 1 -6 at Sunshine Park, City Hall Park Complex -Field 47, ASN Ball Fields (east field only), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park (north and south fields) June 17- 19MBA/Anders Flaa Mid - Season Tournament 13U -15U /ASN Ball Fields (west, middle and east fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park (north field only) - June 24- 26 1AAA/End of Season Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex -Field #7 - July 8-1 01ABA11 5AA Gopher State Tournament ofChampionslASN Ball Fields (west and middle fields only) - July 161ABA/Andover Baseball Celebration Weekend $ All -Star Games 4U- 12U/Fields I- 6 at Sunshine Park - July 15- 171ABA114AAA Gopher State Tournament ofChampionslASN Ball Fields (west and middle fields only) - Asst 5- 71ABA115AA Gopher State Tournament ofChampionslASN Ball Fields (west, middle and east fields), Hidden Creek North Park, Pine Hills South Park, Shadowbrook East Park (north field only) Note: The Andover Family Fun Fest is scheduled for July 8th & 9th. 0 0 Copies of the tournament applications are available at City Hall if you would like to review any of them. Feel free to contact Todd Haas directly and copies can be sent directly to you by e -mail. The City currently has a damage deposit in place for Andover Baseball Association as required. ABA has indicated on the application that no field maintenance from the City is necessary. ACTION REQUIRED The Park & Recreation Commission is requested to approve the 6 tournament applications for the upcoming 2016 softball/baseball season as requested by ABA. Respectfully submitted, Todd Cc: Vicki Kruth, ABA (Copy was sent by e -mail) Jason Saulsbury, ABA (Copy was sent by e -mail) L� I rtmil • , . -. 0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City EngineerZD FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 8. Consider 2016 Soccer/Lacrosse Tournament Applications DATE: February 4, 2016 INTRODUCTION The Park and Recreation Commission is requested to approve 4 soccer tournament applications for the upcoming 2016 soccer /lacrosse season as requested by the North Metro Soccer Association (NMSA). DISCUSSION The earliest the associations can submit is December 15'h for the following summer. The City has received 4 applications from NMSA for the upcoming season. The City did not receive any applications from the Andover Area Lacrosse Association. Listed below are the applications received and the dates that have been requested for a tournament/multi -day event/jamboree. - April 25- 28/NMSA/Preseason Soccer Scrimmages (6 pm - dark)/Hawkridge Park (west, middle and east fields) and Pine Hills North (Grow West and East Fields and Bennett Field) - June 20- 24/NMSA/Coerver Camp Soccer (9 am - noon)/Fields 3 -4 at Sunshine Park - July 9- 10/NMSA/Coever Coaching MN Rec Tournament/ Hawkridge Park (west, middle and east fields) - July 11- 15/NMSA/Challenge Soccer Camp (9 am -3:00 pm)/Fields 3 -4 at Sunshine Park - August 1- 5/MSAfrony Sanneh Foundation Camp/Hawkridge Park (west, middle and east fields) - August 22- 26/Minnesota United Soccer Camp (9 am -3 pm)/ Hawkridge Park (west, middle and east fields) Note: The Andover Family Fun Fest is scheduled for July 8`h & 9'h. Copies of the tournament applications are available at City Hall if you would like to review any of them. Feel free to contact Todd Haas directly and copies can be sent directly to you by e-mail. The City currently has a damage deposit in place for NMSA as required. ACTION REQUIRED The Park and Recreation Commission is requested to approve 4 soccer tournament applications for the upcoming 2016 soccer /lacrosse season as requested by the North Metro Soccer Association. n u Respectfully submitted, Todd J. Haas Cc: Scott Skrypek, NMSA (copy sent by e -mail) Jason Jacobs, NMSA (copy sent by e -mail) n f� 1 NDOVE• `- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer bN'�' FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 9. Consider Request to Revise Park Advertising Policy/NMSA DATE: February 4, 2016 INTRODUCTION The Park and Recreation Commission is requested to consider revise the Park Advertising Policy as requested by North Metro Soccer Association (NMSA). DISCUSSION Attached is a copy of the advertising policy. As of right now advertising is allowed at Sunshine Park, Eveland Fields /Andover High School Fields and Andover Station North Ball Field Facility. NMSA is requesting the Park and Recreation Commission to also allow advertising at Pine Hills North and Hawkridge Park. If the Commission is recommending the advertising at one or both facilities, the request will be forwarded to the City Council for their consideration. ACTION REQUIRED The Park & Recreation Commission is requested to recommend revising the Park Advertising Policy as requested by North Metro Soccer Association. Respectfully submitted, Todd J. Haas Cc: David Tarleton, President of North Metro Soccer Association (copy sent by e -mail) Attachment: Request from NMSA Park Advertising Polic , Copy of the Agreement Todd Haas From: David Tarleton <president @northmetrosoccer.org> Sent: Monday, January 25, 2016 4:37 PM To: Todd Haas Subject: Re: Pine Hills North advertisement Todd, Yes North Metro is still interested in being able to get some sponsors banners up at both Pine Hills and Hawkridge. My previous email to you was sitting in drafts. Sorry about that. David On Mon, Jan 25, 2016 at 1:24 PM, Todd Haas <T.Haas@andovermn.gov> wrote: David; Are still interested in talking with the Park Commission about advertisement at Pine Hills North facility? I also left you a voice mail also. Todd David Tarleton, President North Metro Soccer Association "Positive Youth Development Through Soccer" i A C I T Y 0 .. _.. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US City of Andover Park Advertising Policy It is the policy of the City of Andover not to allow advertising in City parks except as follows: 1. Advertising signs shall only be allowed on the outfield fences of baseball and softball fields at Sunshine Park, Eveland/Andover High School Fields, and Andover Station North. 2. Ball Field and Scoreboard Advertising Signs: Ball field advertising and scoreboard advertising signs shall be permitted in all districts subject to the provisions of this chapter and with the following conditions: a) Ball field advertising signs shall not be visible from adjacent residential properties when viewed at ground level. b) Scoreboard advertising signs shall be placed in such a way so as to minimize to the greatest possible extent the exposure to adjacent residential properties. C) Ball field scoreboard advertising signs shall not be illuminated when not in use for ball games. 3. Only the City or a party or parties who have a valid lease agreement with the City shall place signs in the approved parks. 4. Signs shall be no larger in size of 5' high by 10' wide. 5. The signs shall be designed so as not to inhibit the ability of players to see the ball in play. 6. Signs shall not be placed prior to April I" and shall be removed by November 1 each year. 7. Signs relating to politics, tobacco, alcohol, gambling, and adult oriented uses are prohibited, as are signs containing offensive or obscene language. 8. The content of all signs shall be subject to approval by the City of Andover before installation. 9. Signs shall be installed and removed by the City of Andover. Off -season storage of signs shall be the responsibility of the lessee(s). Approved by the Andover City Council- May 2, 2006 0 • 10. Signs shall be kept in good repair, in conformance with City Code section 12-16 - 7-B. The lessee(s) shall be responsible for the maintenance, repair, and replacement of damaged, vandalized, or dilapidated signs. 11. All signs shall comply with the Andover City Code. 12. Proceeds from the program shall be used to improve local park facilities utilized by local sporting associations. Revised by City Council 11/17/09 Approved by the Andover City Council- May 2, 2006 0 AN AGREEMENT BETWEEN THE CITY OF ANDOVER (LESSOR) AND THE (LESSE), GOVERNING THE USE OF CITY PARK FACILITIES FOR THE SALE OF ADVERTISING SPACE 1. The lessees may place advertising signs on the outfield walls of baseball and softball fields at Sunshine Park, Eveland Fields, and Andover Station North Ball Field Facility. 2. The City shall receive 10% of the proceeds from each advertising sign per year. Full payment shall be made by October 1 st of each year. 3. All signs shall conform to the City of Andover Park Advertising Policy. 4. All signs shall be maintained during the season and stored during the off -season by the lessee. 5. Any damage to the park property caused by the sign program shall be paid for by the lessee. 6. Sponsorship, promotion, and administration of the advertising sign program shall be the sole responsibility of the lessee. 7. The lease agreement shall expire on , 2016, and is renewable upon agreement by both parties for two -year periods. By (Lesse) By City of Andover (Planning Department) By City of Andover (Public Works Department) N�OV 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 a (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engin=166 FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 10. Review Outstanding Items/Maintenance Update DATE: February 4, 2016 Issues list as of 2/1/16 COMPLETED PROJECTS — ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Ouarterly Report —Next quarterly report will be in April. • Update of Ouarterly Sheriff's Department Report on Park Patrol & Vandalism —Next quarterly report will be in April. • Andover Lions Park — The City Council has approved the 2015 funding for replacing the playground equipment be carried over into 2016 along with the installation of the irrigation system. The backstop and sideline fencing will also be done in 2016. The existing monument sign will be relocated further back outside the right of way so a sidewalk can be constructed. The water service and irrigation system will also be done in 2016. Staff has met with the neighborhood representatives to discuss playground equipment options and we are waiting to hear back from them. • Pine Hills South Park — In 2016, the Parks Maintenance Department will be replacing the sand that is currently in the fall zone areas with wood chips. Also additional concrete borders will be installed. The Parks Maintenance Department will also do an audit to see if any of the parts on the playground equipment need to be replaced. A cable will be installed this spring at the opening to keep vehicles from driving out into the field. • Forest Meadows Park — The City Council has approved the 2015 funding for installing a new playground structure. Staff recently met with the neighborhood representatives to discuss playground equipment options and we are still waiting to hear back from them. • Timber Trails Park — Item is on the February 2nd City Council meeting agenda to approve the plan. • Kelsey Round Lake Park Master Plan — This final draft Master Plan was discussed at the joint meeting with the City Council on January 26h. Chairman Stenzel will provide an update at the meeting. • City Campus Expansion Master Plan -This was also discussed at the joint meeting with the City Council on January 26`h. Chairman Stenzel will provide an update at the meeting. • Update on Parks Department Website — Nothing new to report at this time. This is still currently being worked on. 9 • ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. • Prairie Knoll Park Turf Improvements — Just as a reminder, the west field will shut down for the 2016 season. The field has been already reshaped and reseeded since the weather was pretty decent in early November. The east field has also been worked on. Staff has notified the soccer, lacrosse and football associations about the east field being shut down for a while in the spring and possibly into summer. The Park Commission will need to discuss the use of the fields and the number of games /practices that would be allowed per week to prevent overuse of fields for the upcoming fall season. Update of Park Signaee Alone County Roads /City Streets — The County has indicated that it is possible on larger sized parks (for example Kelsey Round Lake Park or Pine Hills North) but not for neighberhood or smaller type of parks. Staff will prepare a plan over the winter months. Once a plan has been drafted, staff will meet the Anoka County Highway Department for their review and approval. If the sign locations are approved they would be installed sometime in the spring or summer of 2016. Update of Pedestrian Trails — The 2016 -2020 Capital Improvement Plan for trails has been approved by the City Council. There are some new proposed projects that are being identified. Listed below are some of the pedestrians and bike trail segments that have been identified by the City Council over the next five years: ➢ 2016: 8 foot Bituminous trail along Crosstown Blvd (west side) from Coon Creek Bridge to South Coon Creek Drive. ➢ 2016: 5 foot Concrete sidewalk along Bunker Lake Blvd (south side) from Yukon Street NW to Hidden Creek North Park. ➢ 2017: 8 foot Bituminous trail along Andover Blvd (south side) from Bluebird Street NW to Vale Street NW. ➢ 2018: 8 foot Bituminous Trail and boardwalk along Crosstown Blvd (east side) from Bunker Lake Blvd to 140t' Avenue NW. ➢ 2019: 8 foot Bituminous trail along Crosstown Blvd from 159th Ave to Prairie Road. ➢ 2019. 10 foot Bituminous trail from Kensington Estates 7th Addition to Andover Station North. Note: The Park Commission will start reviewing possible trail locations as part of the 2017 -2021 CIP at the March 17th meeting. Possible locations will need to be recommended to the City Council for their consideration. Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake — The project is on schedule for this year with tree removal starting in March. Otherwise most of the construction will be done by the end of fall of this year. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass will be constructed near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street in the City of Ham Lake. A new trail will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. An overpass will not be constructed over the railroad tracks due to the cost of the bridge. 0 E • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if they would like to have a meeting in the spring of 2016. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 1/16/16 • Set up for the large hockey jamboree on the City complex rinks, which was rescheduled due to the freezing temperatures. • Continue ice rink flooding and maintenance. • Met with a GameTime representative on safety checks and audit programs for developments and designs. • Helping the Sign Shop make various signs when we can. • Plowing and salting streets, trails and parking lots. 1/23/16 • Plowed/salted streets and trails. • Worked on clearing snow and ice on pedestrian bridges. • Continue to work on hockey rink maintenance and flooding. • Checked all park buildings and ran water /flushed toilets. • Staff helped make signs in the Sign Shop. • Helped Facility Maintenance work on various items. • Cut lumber for install footings/bases. • Completed a full building/detail cleaning and trash service.