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Home My WebLink AboutJanuary 21, 20161685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting January 21, 2016 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (117/16) 4. Consider Application for Scheduled Use of Recreational Facilities /Constance Free Church 5. Consider 2016 Tournament Applications for Softball /Baseball 6. Consider 2016 Tournament Applications for Soccer /Lacrosse 7. Paddle Board 101 Training at Round Lake /Kim Olson 8. Update on Tree Planting Program in Parks /Open Space Parcels & Update on the Emerald As Bore (EAB) /City Natural Resource Technician 9. Update of Kelsey Round Lake Park Draft Master Plan /15 -11 10. Update of Joint Meeting with City Council 11.Consider Recommending Timber Trails Park Plan /16 -12 12.Anoka County Sheriff's Department 4th Quarterly Report 13. Park Dedication Improvement Fund 4th Quarterly Report/Finance Department 14. Outstanding Items 15. 16. Chair's Report 17.Adjournment NEWAlimp - &A M --., s!:r r 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW. ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer' FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 4. Consider Application for Scheduled Use of Recreational Facilities /Constance Free Church DATE: January 21, 2016 INTRODUCTION This item is in regard to considering approving the attached Application for Scheduled Use of Recreational Facilities for use of the hockey rink as requested by Constance Free Church. DISCUSSION The day that has been requested is as follows: • Wednesday, February 24, 2016 from 6:30 pm- 9 pm at Prairie Knoll Park. Note: A key deposit will be required for shutting off the light unless they want to be done by 8:30 pm which is when the skating rink attendant closes the warming house for the evening. Since this is a one -day request, the Commission may want to consider waiving the requirements that are to be submitted as part of the Guidelines to use the facility. Also attached is the proposed revised 2015 -2016 hockey rink schedule. ACTION REQUIRED The Park & Recreation Commission is requested to approve the Application for Scheduled Use of Recreational Facilities for use of the hockey rink at Prairie Knoll Park as requested by Constance Free Church. Respectfully submitted, Todd J. Haas Cc: Jeff Running, Constance Free Church (sent by e -mail) Attachment: Applicatioq for Scheduled Use of Recreational Facilities, Revised 2015 -2016 Hockey Rink Schedule ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities_cchaI4�ylee C�4uC'GIA Association President Sew Phone (Home) Print Name Phone (Work) -7&' - `f34 -5QQ5 Phone (Mobile)'-7 (,-5 - Q K4- 49a5 Association Presidenf: � (E- mail) -A, 4nn-n�z 0- Cnvn54owice'�-cce, cs_�3 Signa ure (required) Date Address 16 166) ec655towy) ?I vd , N1A1 CityA✓l/jovPr State Mn2 Zip 553cU APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE —.FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 106 Number of participants expected from Andover this year 90 Number of participants in program last year A VA C.9E Number of participants from Andover last year Age brackets for partici 1 JAN 1 1 2016 Number of game fields /rinks needed per week this year UVte 1x WIG Use- Indicate season start and end dates FelocUac�u ay ; 9016 Time slot desired (list 2 choices) 1. 6'.30- q'00 gm 2. T.oa - q,3o nwr List specific fields /rinks being reques�ed (refer to attached listing) 1. c'ct; r ; e ii,natl � cK 2. Number of practice fields /rinks needed per week this year AVA Time slot desired (list 2 choices) 1. N /,A 2. ZV Z A List specific fields /rinks being requested (refer to attached listing) 1. )V l 2. N Please check all boxes that apply: 0 Request for waiving the Requirements of the Guidelines for Field Usage by Youth Athletic Associations requirements for one day requests or as determined by the Park Commission. 0 Request to waive fees for use of the fields /rinks. Note: Waiving of anv fee must be approved by the City Council. 0 Fees are not required for use of the fields /rinks. 0 Fees are required as per City Code for use of the fields /rinks. Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that apply for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 4/16115 fielduse.doc 2 ANDOVER HOCKEY RINK SCHEDULE WINTER 2015 -2016 MON TUE WED THU FRI SAT SUN Prairie Knoll - — AHYHA AHYHA AHYHA j see dates & times below see dates & times below see dates & times below Hawk Ridge AHYHA AHYHA AHYHA 5:30 -8:30 PM 5:30 -8:30 PM 5:30 -8:30 PM Cr. Lk. School AHYHA AHYHA AHYHA 5:30 -8:30 PM 5:30 -8:30 PM 5:30 -8:30 PM City Complex East - - - City Complex AHYHA AHYHA AHYHA West 5:30 -8:30 PM 5:30 -8:30 PM 5:30 -8:30 PM Hockey Rink l Complex(east & west • Friday- Saturday, January 15 -16, 2016/8 am to closing /AHYHA/City Complex Outdoor • Fridays from 1:20 -2:20 pm on Jan 8, 22, & 29 1Feb 5, 12, 19 & 26 /Andover HS/ City Complex Outdoor Hockey Rink Compl *AHYHA will be using Prairie Knoll rink on the following dates: January 12th & 25th (5:30 - 6:30); January February 1st, 2nd & 11th (5:30- 6:30): February 15th (6:30 - 7:30); February 22nd (5:30 -6:30) 14th (5:30 - 7:3 * Wednesday, February 24, 2016 from 6:30 pm -9 pm /Constance Free Church /Prairie Knoll Park NOTE: FAILURE TO USE THE RINKS 2 DAYS IN A ROW WILL RESULT IN LOSS OF RINKS Date Parks Coordinator Date of Preparation 11/19/2015 APPROVED: REVISED: 11/19/2015 12/8/2015 hockey.xis 1/7/2016 1/21/2016, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission Cc: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 5. Consider 2016 Softball/Baseball Tournament Applications DATE: January 21, 2016 INTRODUCTION The Park and Recreation Commission is requested to consider approving the 2 softball tournament applications for the upcoming 2016 softball/baseball season as requested by the Andover Athletic Association (AAA). DISCUSSION Tournament applications are due by the 4th Friday of December for the following summer. Listed below are the 2 applications received and the dates that have been requested for a tournament/multi -day event/jamboree by AAA. - May 14- 15 /AAA/Spring Jamboree Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex -Field #7 - June 24- 26 /AAA/End of Season Toumament/Fields 1 -6 at Sunshine Park, City Hall Park Complex -Field #7 Note: The Andover Family Fun Fest is scheduled for July 8th & 9th. Copies of the tournament applications are available at City Hall if you would like to review any of them. Feel free to contact Todd Haas directly and copies can be sent directly to you by e -mail. The City currently has a damage deposit in place for AAA as required. AAA has indicated on their applications that no field maintenance from the City is necessary. Note: The City has not received an application from ABA at the time the packets were sent out. ACTION REQUIRED The Park & Recreation Commission is requested to approve the 2 tournament applications for the upcoming 2016 softball/baseball season as requested by AAA. Respectfully submitted, ,%16l!''/�(" Todd J. Haas Cc: Jason Strasser, AAA (Copy was sent by e -mail) Steve Williams, AAA (Copy was sent by e -mail) Jason Saulsbury, ABA (Copy was sent by e -mail) C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT: DATE: Park & Recreation Commission David D. Berkowitz, Director of Public Works /City Engineer "bb� Todd J. Haas, Asst. Public Works Director 6. Consider 2016 Soccer/Lacrosse Tournament Applications January 21, 2016 INTRODUCTION The Park and Recreation Commission is requested to table this item until further notice. DISCUSSION No tournament applications from either North Metro Soccer Association or Andover Area Lacrosse Association were received at the time the packets were sent out. ACTION REQUIRED The Park and Recreation Commission is requested to table this item until further notice. Respectfully submitted, / Todd J. Haas Cc: David Tarleton, NMSA (copy was sent by e -mail) Scott Skrypek, NMSA (copy was sent by e -mail) Brad Geiss, AALA (copy was sent by e -mail) 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer r10Db FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Paddle Board 101 Training at Round Lake/Kim Olson DATE: January 21, 2016 INTRODUCTION Kim Olson, a paddle board instructor, has expressed interest in having a Paddle Board Class 101 at Round Lake. DISCUSSION Kim Olson will be in attendance to discuss her interest in having a paddle board instruction course at Round Lake tentatively scheduled on Monday, June 201h. This is not being sanctioned by the City but just a way to see if there is interest by residents in trying paddle boarding since this meeting is being televised. The Commission had expressed interest in the past of trying to promote water sport activities (kayaking, canoeing, etc.) at Round Lake. Kim will also discuss how she would promote the class. If you are interested in more information, you can visit Kim's website at http: / /purapaddle.com/ ACTION REQUIRED No action is necessary. Respectfully submitted, e 14 Y Todd J. Haas Cc: Kim Olson, Pura Paddle (copy sent by e -mail) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV To: Park and Recreation Commission CC: Todd J. Haas, Assistant Public Works Director 40K P-0b David D. Berkowitz, Director of Public Works /City Engineer From: Kameron Kytonen, Natural Resources Technician ® Subject: Update on Natural Resource Management and Emerald Ash Borer Date: January 21, 2016 INTRODUCTION Staff wanted to give an update on current natural resource management activities going on in our Park and open space properties, including Kelsey Round Lake Park and Martin's Meadows. In addition, staff will provide an update on Emerald Ash Borer (EAB), which threatens to move into the City. DISCUSSION The City has been fortunate enough to be the recipient of various grants including habitat improvement, invasive species control and tree planting opportunities. Kelsey Round Lake Park and Martin's Meadows has benefited from these grants, as the City has been able to work on eradicating buckthorn and plant a variety of native trees back in. EAB is a big threat to the City of Andover and the state of MN as a whole. Since being found in Detroit, Michigan in 2002, it has killed millions of ash trees and has cost different agencies millions of dollars. Thus, staff is gearing up for its inevitable arrival by updating its EAB Management Plan/Program, updating applicable ordinances and policies and deciding what management approaches to take. Our City parks have a significant number of ash trees, so it's important we plan ahead and determine how best to proceed. Staff will give a slide show presentation elaborating on the above items. BUDGET IMPACT Grants continue to help the City improve its Park system with alternative funding sources. Staff will continue to seek various opportunities that arise. EAB will eventually kill our ash trees unless they are treated with appropriate chemicals. Dead/dying trees will need to be removed and many parks will benefit from being re- planted with a variety of other native tree species. ACTION REQUESTED No action is necessary as this is for updating purposes only. R sp ctfully s b 'tted, Kameron en Natural Resources Technician 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer3 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 9. Update of Kelsey Round Lake Park Master Plan/WSB /15 -11, Cont. DATE: January 21, 2016 INTRODUCTION The Park and Recreation Commission is requested to review the final draft that has been prepared by WSB for Kelsey Round Lake Park Master Plan. DISCUSSION Attached is the final draft for your review. If you have any revisions that you would like to make, please let staff know at the meeting. If there are some obvious changes that need to made, please let staff know before the January 21St Park Commission meeting so changes can be made prior to the final draft going before the City Council at the scheduled January 26th joint meeting with the Park and Recreation Commission. WSB will not be at the Park Commission meeting but will be at the joint meeting to present the plan. The Park Commission will need to be prepared to answer any questions from the Council about why certain items were included in the plan and why certain items were excluded. As a reminder the joint meeting is scheduled for Tuesday, January 26, 2016 at 6 pm. ACTION REQUIRED The Park and Recreation Commission is requested to review the final draft that has been prepared by WSB for Kelsey Round Lake Park Master Plan. Respectfully submitted, Todd J. Haas Cc: Jason Amberg, WSB (copy sent by e -mail) Jeff Feulner, WSB (copy sent by e -mail) Attachments: Final Draft Master Plan �. tv'T ; r .a< �� .`.Z •yt: i 1 r M `v ."f. ".. 1 • ''� s eke.. f °+ ,� .7. t, o r• All KELSEY ROUND LAKE NATURE PARK MASTER PLAN CITY OF ANDOVER, MN PARK AND RECREATION COMMISSION . T e Stet � r' wp 4 + or R I f' Mrf� � 1 .gR. ✓ ..Te 4L, � �I a Kelsey Round Lake Park Master Plan January 15, 2016 City of Andover, Park and Recreation Commission Park Master Plan Summary: This Master Plan was prepared for the City of Andover Park and Recreation Commission as an update to the long range plan for this Community Park. A number of developments have been proposed as part of this plan based on information provided by City Staff and the Andover Park and Recreation Commission, as well as information obtained from the public input at neighborhood meetings and through the web -based feedback tool, mysidewalk.com. The major developments / re- developments include: 1. Development of a Picnic Shelter with Restroom Facility 2. Development of Smaller Picnic Areas 3. Enhanced Trail system with additional Loop Opportunities 4. Addition of a Dock on Round Lake 5. Development of a Nature Play Circuit 6. Enhanced Wayfinding Signage throughout the park 7. Introduce Interpretive Elements / Signage throughout 8. Add and replace seating options 9. Enhance existing Natural Systems /Habitat 10. Delineate Potential Native American Burial Area 11. Identify Maintenance programs or procedures All illustrations prepared during this planning process are provided in the "Graphic Attachments" section of this report. The total estimated cost to construct these improvements is $1,957,530.00. A detailed breakdown of the costs associated with each individual development is included in the "Cost Analysis" (pages 4 -5) section of this report. Picnic Shelter with Restroom Facility This development will provide an area within the park that may be used to host medium group picnics /gatherings in a sheltered facility. This improvement will be placed in close proximity to the existing parking lot at the north entrance of the park. Major improvement items include: Covered picnic structure with tables, a vault restroom system attached to the facility and a small nature play area located near the structure This space is intended to be used by casual users, medium sized groups and /or school groups. Picnic Areas: Two other areas have been identified in the Master Plan as additional picnic opportunities. One is in the center of the site near a natural play element, while the second is at the far south end of the site near the lake. These areas would be simple in nature — small clearings with 1 -3 picnic tables for park users to casually use. The picnic area at the south end of the site will be placed in an upland area with views overlooking Round Lake. Trails During the master planning process, additional trails and trail connections were identified as desired development opportunities. The Master Plan includes the addition of two connections to the surrounding neighborhoods — one to the northeast side of the park and another to the west. A third connection to the southeast is suggested, but would require the purchase of additional park property or an acquired easement. Existing trails within the park have several dead ends, so trail connections are planned to create walking loops and gain access to a larger portion of the park. A trail along the upland ridge in the south end of the park is proposed to create a closer connection to Round Lake. Proposed trails are suggested to be primarily 8' wide bituminous where soil conditions are dry and stable enough to support them. In other seasonally wet or wetland areas, a boardwalk system is planned to make the trail connections. Existing bituminous and boardwalk trails have some irregularities in the form of wear cracks and loose or uneven boards. Repairs should be made to ensure adequate accessibility to all areas throughout the park. Dock on Round Lake A physical connection to the lake was identified during the master planning process as a missing element within Kelsey Round Lake Park. While the site is situated directly on the lake, the majority of the lake edge is thick, wetland vegetation making it hard to see or experience the larger body of water. The upland ridge towards the south end of the site comes closest the open water, making it an ideal location for a dock structure reaching out to the open water. The dock structure is intended primarily for viewing the lake and wildlife and fishing activities. The structure is not intended to be a launch point for canoes or kayaks. Nature Play Circuit: Currently, the park does not include any built play areas for children. While there is a desire to keep the park natural and free of typical play structures, there is also a need for exploration and play areas throughout the park. Five areas have been identified for play features within the park. These play areas should encourage nature based activities such as climbing, balancing, jumping or swinging. Each of these features should be unique and mimic something found in nature. These areas can be as simple as cut logs or stumps to climb, or as complex as a simulated eagles nest WSB WSB Wayfinding Signage: Mapping and signage will be expanded throughout the park to enhance the user experience. New signage should fit into the natural setting of the park using neutral color schemes and natural materials. Maps and signage should be clear and concise and match the standards found in the signage throughout the Andover parks system. Additional signage should be placed as appropriate throughout the neighborhoods near the park entrances to draw users to the park, as well as draw attention to the increased pedestrian activity on the local streets near the park. Interpretive Elements / Signage: A number of features throughout the park can provide a unique and interesting educational opportunity. Signage or demonstration areas throughout the park can highlight the following features: • Prairie Restoration • Invasive plant/ reforestation • Wetlands — Natural vs. Constructed • Birds / Wildlife / Habitat/ Pollinators • Round Lake • Potential Native American burial area • Historical clay mining / brick production Signage and exhibits should be clear and concise and match the standards found in the signage throughout the Andover parks system. These elements should fit into the natural setting of the park using neutral color schemes and natural materials. Benches: Currently benches throughout the park are located sporadically and are in disrepair. Eight areas along the trails have been identified to receive new benches for park users to rest and enjoy this nature park. Natural Systems /Habitat: Maintaining, preserving and enhancing existing natural systems and animal habitat were determined as important missions for Kelsey Round Lake Park. Any development that takes place within the park shall respect the current natural conditions and minimize disturbance within the park. Existing riparian and prairie areas should be cleared of invasive plant species to maintain their integrity and provide adequate habitat for the birds and animals which live within them. Additional habitat opportunities such as bird and bat houses are encouraged to be added and replaced throughout the park property. Potential Native American Burial Area: The area along the lake edge to the east has been previously identified as a potential Native American Burial area. Due to the unknown limits or archeological verification of the mounds, this area was avoided for future uses or development. An archeological exploration and study is suggested to determine the limits and significance of this potential park feature. WSB Maintenance: Proposed developments will bring a need for additional maintenance operations as they are implemented. The following maintenance procedures are expected: 1. Picnic Shelter with Restroom Facility: Periodic cleaning and garbage pickup. Vault toilets will need to be serviced with regular pumping (depending on level of use) as well as periodic disinfectant / interior washing. 2. Smaller Picnic Areas: Small clearings will need regular mowing, garbage pickup and monitored for vandalism damage. 3. Trail system: Trail system will require increased sweeping and snow removal operations. Bituminous trails will require periodic crack sealing or sealcoating. Boardwalk trails will require regular inspection and replacement for cracked, checked or loose boards. 4. Dock: Dock will need to betaken in and out of the lake annually for winter. Dock will require regular inspection and replacement for cracked, checked or loose boards. 5. Nature play elements: Actual maintenance will be determined by final design and construction type of each piece. Play features are intended to be natural in composition, so they shouldn't need extensive maintenance procedures. Play features may need to be changed or adjusted due to rotor decay of wood elements or surfaces. Woodchip surfaces will need periodic replenishment and features will need to be monitored for vandalism damage. 6. Signage and interpretive features: Elements will need to be monitored for vandalism damage and periodically cleaned of dirt and debris. 7. Benches: Small clearings will need regular mowing, garbage pickup and monitored for vandalism damage. 8. Enhance existing Natural Systems /Habitat Cost Analysis: The following tables provide a breakdown of the costs associated with each development, as well as the level of priority as to which they should be addressed moving forward in development. This cost estimate defines the estimated costs associated with each component of the master plan. It is based on a combination of site - specific development requirements and projects of similar size and complexity. These estimated costs are also based on having the work completed by private contractors and specialists. It does not take into consideration work that could be performed by City staff, volunteer groups, or by other means. The cost figures are based on master plan level evaluation, which brings with it inherent limitations. The costs are meant to establish general budgets useful for project phasing and comparing the relative cost of one item to that of another. It should be expected that the estimates will require refinement as the design progresses into more detail along with a higher level of base mapping and geotechnical information. The costs are in 2016 dollars. Although intended to be conservative, actual costs will vary depending on the year that each aspect of the master plan is implemented, implementation parameters, economic conditions affecting bidding, and unexpected site conditions found in the field during construction. ITEM Low High Priority 1. Building Additions 1.01 Picnic Shelter with Vault Restroom and Tables $100,000.00 $150,000.00 LOW 1.02 1 Dock $16,500.00 $22,500.00 LOW Subtotal: $116,500.00 $172,500.00 2. Pavement / Hardscape 2.01 Concrete Flatwork (sidewalk improvements near parking area) $17,000.00 $20,000.00 LOW 2.02 Bituminous Trails (5,400 LF @ 8' wide) $300,000.00 $325,000.00 2.03 Boardwalk (2,000 LF) $650,000.00 $700,000.00 Subtotal: $967,000.00 $1,045,000.00 3. Site Features 3.01 Benches on Concrete Pad (8 total) $13,000.00 $20,000.00 3.02 Picnic Tables on Concrete Pad (6 total) $10,000.00 $15,000.00 LOW 3.03 Artistic / Interpretive Nature Nodes (10 total) $22,500.00 $30,000.00 3.04 Wayfinding Signage/Trail Identification /Distance Markers $15,000.00 $26,000.00 3.05 Nature Play Area (5 total) $15,000.00 $60,000.00 LOW Subtotal: $75,500.00 $151,000.00 4. Restoration 4.011 Restoration /Landscaping $25,000.00 $50,000.00 Subtotal: SUBTOTAL RECOMMENDED CONTINGENCY (20 %) ESTIMATED ADMINISTRATIVE / DESIGN COSTS (15 %) $25,000.00 $50,000.00 $1,184,000.00 $1,418,500.00 $236,800.00 $283,700.00 $213,120.00 $255,330.00 TOTAL: $1,633,920.00 $1,957,530.00 S. Existing Improvements Boardwalk Repair *assumed costs of boardwalk repair 5.01 is 113 cost of new boardwalk construction $50,000.00 $70,000.00 5.02 Trail Repair $125,000.00 $175,000.00 Subtotal: $175,000.00 $245,000.00 Graphic Attachments: The following pages include reductions of the plans / illustrations prepared during this planning process. A WSS 7 iVV yt f t i r. t I t Il. f Sr g, r a uzna iN n Open Grass Area - Dry? - ' Park Boundary OBurial Grounds ,4 Sr g, r a uzna iN n Open Grass Area - Dry? - ' Park Boundary OBurial Grounds Wetlands Prairie Woodland 'Y Round Lake Nature Park Ex R +sting Built Elements 0 .rvy. ... b r • � .d., nei K Fibon < fa z s v h R ; 1Lj r ct 41, dv _ Sig nape Had Ioi- I Reao,. eSt entia �^ � 'roperties, t' -k '..Residential Properties of, Trail Dead End t'.' Ak, „.# n,. 52ntl W NW, f r+ rad Dead End #* Hwy K 77 t AD AD 11 �J 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer X73 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 10. Update of Joint Meeting with City Council DATE: January 21, 2016 INTRODUCTION This item is in regards to the scheduled joint meeting with the City Council on Tuesday, January 26, 2016. DISCUSSION To date the following items are scheduled to be discussed: • Presentation of the Kelsey Round Lake Park Master Plan/15 -11 • Consider Applying from MNDNR Grants/Kelsey Round Lake Park/15 -11 • Discuss 2017 -2021 CIP for Parks and the Future of the City Park System • Discuss Overuse of Fields /Public Works If the Park and Recreation Commission have any other items that you would like to discuss, now is the time to bring them up. The Council agenda item will be finalized by staff on January22, 2016. ACTION REQUIRED No action is necessary if there are no additional items to be added. Respectfully submitted, Todd J. Haas 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer—VD3 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 11. Considering Recommending Timber Trails Park Plan /16 -12 DATE: January 21, 2016 INTRODUCTION The Park and Recreation Commission is requested to recommend approval of the proposed plan for Timber Trails Park, Project 16 -12. DISCUSSION A copy of the proposed plan is in side pocket of the packet. As far as the construction of any paving, at a minimum the driveway at the west end is recommended by staff to be paved along with the proposed trail on the east side of the park. Staff will obtain quotes for each of the items (curbing of the parking lot and entrance, paving of the trail, entrance and parking area). If there is not enough funding to pave and /or curb the parking lot, the City Council will have to consider waiving the requirement until such time the City can fund the paving and curbing of the parking lot. The site grading of the park will be done by Parks Maintenance Department. This plan also identifies the location of where the new well will be constructed (just north of the playground area). The outfield fence will be 10 feet high and the sideline fencing will be 8 feet high. The fence behind home plate will be a standard backstop fence. ACTION REQUIRED The Park and Recreation Commission is requested to recommend to the City Council approval of the proposed plan for Timber Trails Park, Project 16 -12. Respectfully submitted, Todd J. Haas Cc: Jason Saulsbury, Andover Baseball Association (copy sent by e -mail) DATE: January, 2016 TO: City of Andover, Parks Department FROM: Laura Landes Anoka County Sheriff's Office `Z SUBJECT: Andover Park Activity Quarterly Report 0 October 2015 — December, 2015 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 4"' quarter. Date: Time: Location: Case Number: 10.02 19:08 Prairie Knoll 15212662 A caller reported that he felt that the people using the park turned the lights on without permission. A deputy responded to the park and spoke with the group that was playing flag football and they stated they had rented the park from the city. Nothing suspicious. 10.03 12:31 Prairie Knoll 15213267, 15213281, 15213293 An anonymous caller reported vehicles illegally parked on the grass at the location. A community service officer responded and issued three citations. 10.03 22:21 Kelsey Round Lake 15213716 On routine patrol a deputy located a vehicle in the lot and stopped to identify the occupants. One occupant had a warrant and meth was located in the vehicle. A male was arrested. 10.04 15:27 Purple 15214174 Residents waived a deputy down to report a bike that was left at the park. The bike was taken to the ACSO evidence room by the deputy. 10.07 16:14 Lund's North 15216594 A caller reported several juveniles being loud and disturbing at the park. The deputy arrived and could not locate any juveniles. 10.09 18:40 Lund's North 15218420 An anonymous caller reported juveniles at the park and she stated she believed they were transferring alcohol from one vehicle to another. When the deputy arrived he was advised by the caller that the vehicle left and went to a nearby address. The deputy went to the address and talked to those involved. The driver advised he met a friend at the park and they were transferring camping gear from one car to another. Nothing appeared suspicious. 10.09 21:07 Andover Station North 15218584 A caller reported someone lighting off fireworks in the park. The deputy arrived and located a truck with three occupants in it. The occupants originally denied lighting off he fireworks but eventually admit it was them. The suspects were juveniles and they were given a verbal warning and told to leave. They complied. 10.11 08:46 Shadowbrook East 15219804 On routine patrol a CSO observed vandalism to the fabric backing of the outfield fence. He advised the city. 10.13 07:24 Round Lake Boat Landing 15218938 An anonymous caller complained of duck hunters at the landing. The deputy arrived and located two men and advised them they could not hunt on the lake. The deputy contacted the city and advised them to make the "no hunting" signs more visible. 10.14 22:15 Pine Hills 15221830 On routine patrol a deputy observed an occupied vehicle in the parking lot. He stopped and made contact with the occupants who stated they were trying to decide what to do and waiting for a call from a woman named "Katie ". While the deputy was speaking to the driver he received a call from "Katie ". They were advised to leave; they complied. 10.15 15:34 Sunshine 15223298 A passerby reported juveniles fighting at the skate park. The deputy arrived and everything appeared normal. When speaking with the kids at the park they stated there had not been a fight. 10.18 16:25 Lions 15225689 A caller reported three kids playing with fire in the outhouse. A deputy arrived, along with Andover Fire, and there was not a fire. The deputy checked the area and could not locate any juveniles. 10.20 20:01 Prairie Knoll 15227511 A caller reported 50 vehicles parked illegally at the park. Deputies arrived and found four cars parked illegally. Two of the owner's came to move their car when the deputy arrived and before the deputy had an opportunity to issue the other two citations he was dispatched to a priority call in the city and had to leave. 10.22 19:06 Prairie Knoll 15229348 An anonymous caller reported multiple vehicles parked on the grass at the location. A deputy arrived and issued 4 citations. 10.24 17:49 Pine Hills 15230732 A caller reported a vehicle doing "donuts" in the parking lot. The deputy ran the license plate provided by the caller and contacted the registered owner and asked him to return to the park. The owner returned and admitted to doing the "donuts" and he was issued a citation for unreasonable acceleration. 10.24 15:38 Sunshine 15230638 A caller reported teens swearing and littering at the skate park. The deputy arrived and spoke with a group of teens and children. The deputy explained that a family walking by was offended by their language. The group agreed to tone -it -down. The deputy observed minimal litter on the ground and advised the group to pick it up. They complied. 10.27 19:44 Prairie Knoll 15233177 An anonymous caller reported a fight at the park involving two parents. The deputies arrived and the parents were gone. Witnesses stated that the two parents were ejected from the game and left the field. 10.29 14:15 Sunshine 15234247 On routine patrol a CSO observed an illegally dumped fridge in the parking lot. The CSO contacted public works and then went to the recycling center to see if anyone was on the cameras attempting to bring in a fridge that day. 11.03 12:51 Coon Creek 15238269 A caller reported police tape attached to a slide at the park. The deputy contacted Andover Public Works; it was determined it was a Halloween prank. 11.03 17:13 Wild Iris 15238488 A caller reported a young male walking with an adult male on a trail in the park and the caller felt the young male looked afraid. The deputy located the two in the park and it was a father and step -son out for a walk with their dog. Nothing suspicious. 11.05 08:17 Oak View 2015239727 ZA15300087 Suspicious activity. Caller reported a suspicious vehicle. The deputy arrived and it was parked legally and unoccupied. The deputy tried to contact the registered owner but their phone was disconnected. 11.11 17:00 Round Lake Boat Landing 2015244499 Dead deer report. 11.14 17:57 Sunshine 2015246736 ZA15300845 Vandalism report. On routine patrol a deputy was flagged down at the park by a resident who observed some vandalism. 11.22 12:43 Sunshine 2015252295 ZA15301410 Dog bite report. A caller reported that he was walking his dog in the park when another dog bit him breaking the skin. 11.24 22:06 Lions 2015254274 ZA15301608 A deputy responded to an occupied suspicious vehicle in the park. He identified the occupants and found out the driver did not have a driver's license. The vehicle did not belong to the driver so the registered owner was contacted. The RO did not give permission to the driver to take the vehicle and she responded to the location to pick up her vehicle. The driver was issued a citation. 11.25 10:06 Fox Meadows 2015254501 ZA15301629 Animal report. 12.17 6:28 Prairie Knoll ZA15302525 A caller reported the lights were "flickering" on and off at the park. The deputy requested a work order be completed for Andover Public Works. cc: Commander Halweg 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT: DATE: Park & Recreation Commission Todd Haas, Park Coordinator Lee Brezinka, Assistant Finance Director 2015 Fourth Quarter Financial Report - Unaudited January 14, 2016 INTRODUCTION Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of December 31, 2015 - Unaudited. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover y ?5� - Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation Capital Projects Levy for Park Improvements Total Funds Available Projected Commitments 14 -13 Rose Park Reconstruction Rose Park Tower Rental Irrigation Project - Small 15 -30 Pine Hills North - Phase II 15 -11 Kelsey Round Lake Park Master Plan Fencing Upgrades - Ballfield Safety Initiatives 15 -27 Crooked Lake School Hockey Rink w/ CER CPF Langseth Park Trail Improvement Annual Miscellaneous Projects CITY OF ANDOVER Park Improvement Fund Project Commitment Listing December 31, 2015 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: This is an estimation and may need to be adjusted based on development activity. 1/8/2016 2015 Park Improv 4th Qtr.xls Actual $ 354,917.37 354,917.37 Reserved Amount 65,412.82 1,854.00 17,042.02 21,174.53 39,064.42 536.32 20,000.00 165,084.11 $ 189,833.26 Collected 2015 To Date Estimate` 140,500.00 147,167.00 Estimate' - - Estimate - - Estimate 61,500.00 61,257.98 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: This is an estimation and may need to be adjusted based on development activity. 1/8/2016 2015 Park Improv 4th Qtr.xls Actual $ 354,917.37 354,917.37 Reserved Amount 65,412.82 1,854.00 17,042.02 21,174.53 39,064.42 536.32 20,000.00 165,084.11 $ 189,833.26 Carryforwards/ 2015 Budget Adjustments Actual 147,477.37 82,064.55 17,289.00 15,435.00 20,000 2,957.98 70,000 48,825.47 50,000 10,935.58 25,000 25,848.88 10,000 9,463.68 20,000 - 15,000 15,937.85 $ 210,000.00 $ 164,766.37 $ 211,468.99 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: This is an estimation and may need to be adjusted based on development activity. 1/8/2016 2015 Park Improv 4th Qtr.xls Actual $ 354,917.37 354,917.37 Reserved Amount 65,412.82 1,854.00 17,042.02 21,174.53 39,064.42 536.32 20,000.00 165,084.11 $ 189,833.26 CITY OF ANDOVER Park Improvement Fund Balance Sheet December 31, 2015 Assets: Current Assets Cash - Reserved $ 165,084.11 Cash - Unreserved 189,833.26 Total Cash 354,917.37 Interest / Tax Receivable 1,229.28 Due From Other Governments - �e :Total Assets , Liabilities and Fund Balance: Liabilities Accounts Payable $ Deferred Revenue 1,229.28 Fund Balance Fund Balance 12 -31 -14 334,565.95 Excess of Revenues Over (Under) Expenditures 20,351.42 Total Fund Balance P" , Total Wbiltties and Fund Balance '> 3 35t3,14tt.6$ 1/8/2016 2015 Park Improv 4th Qtr.xls CITY OF ANDOVER Park Improvement Fund Revenues December 31, 2015 Revenues: Property Tax / Fiscal Disparities- Current July Tax Settlement Dec Settlement Accrual Subtotal 54365 - Park Dedication Fees Lot Split - 15873 Linnet St Country Oaks North Bent Creek Shores White Pine Wilderness 2nd Add Catchers Creek Carson Ridge Winslow Woods 2nd Add Subtotal 56910 - Interest Income list Qtr 2nd Qtr 3rd & 4th Qtr Subtotal 58105 - Rental Verizon Tower Rental - Rose Park Subtotal Misc Revenue Sunshine Scoreboards - AFA Budget $ 32,322.98 28, 935.00 $ 61,500.00 61,257.98 2,650.00 58, 542.00 5,620.00 34, 788.00 31,161.00 2,810.00 11,596.00 $ 140,500.00 147,167.00 (305.34) 898.44 1,513.33 2,106.43 17,289.00 17,289.00 4,000.00 Subtotal $ 4,000.00 Total Revenues $ 5 202,000.00 u,.231,820 4 1/812016 2015 Park Improv 4th Qtr.xls CITY OF ANDOVER Park Improvement Fund Expenditures December 31, 2015 Expenditures: 61020 - Suoolies - Operatina • MN Playground - Table frames MTI Distributing - Irrigation supplies • Nat1 Bus Furniture - Tables & Chairs - Sunshine John Deere Landscapes, Inc • Gametime - Diggers Menards - Crooked Lake Hockey Rink Ferguson Enterprise - Irrigation projects • MN Playground - Diggers • St.Croix Recreation - Little Digger MN Playground - Fencing Upgrades Bryan Rock Products - Fencing upgrades Subtotal 62200 - Rentals Subtotal 63005 - Professional Services Wunderlich -Malec Engineering - Sunshine Scoreboard Replacement Northern Tech - Rose Park W SB - Kelsey Round Lake Park Plan Subtotal 63010 -Contractual Services #14 -13 Rose Park #15 -30 Pine Hills North Phase II • Isanti Redi -Mix- Hidden Creek East • Freedom Fence - Fence - Pine Hills North • Connexus Energy - Complete Light Fixture • Hanson Cc - Hidden Creek East Park Feedom Fencing - Bunker Hills & Terrace Aircon - Crooked Lake Hockey Rink Twin City Fab - Crooked Lake Hockey Rink Subtotal 63015 - Publishing Budget 210,000.00 $ 1,000.00 1,829.94 1,426.00 561.67 4,394.85 5,318.68 566.37 1,580.00 628.00 1,485.25 2,588.52 21,379.28 427.50 1,074.88 10,935.58 12,437.96 96,424.67 48,825.47 870.00 2,091.00 470.50 3,050.00 21,775.11 145.00 4,000.00 177,651.75 Total Expenditures M a 210,1100 00 ., 371,468.99 Revenues Over Expenditures (8 Ol)0 00 5` . : 20,354A2 - Miscellaneous Projects 1/8/2016 2015 Park Improv 4th Qtr.xls C I T Y O F ,NID OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer-OD3 FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 14. Review Outstanding Items/Maintenance Update DATE: January 21, 2016 Issues list as of 1/15/16 COMPLETED PROJECTS — ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Ouarterly Report — Item is on the agenda. • Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism - Item is on the agenda. • Andover Lions Park — The City Council has approved the 2015 funding for replacing the playground equipment be carried over into 2016 along with the installation of the irrigation system. The backstop and sideline fencing will also be done in 2016. The existing monument sign will be relocated further back outside the right of way so a sidewalk can be constructed. The water service and irrigation system will also be done in 2016. Staff has met with the neighborhood representatives to discuss playground equipment options and we are waiting to hear back from them. • Pine Hills South Park — In 2016, the Parks Maintenance Department will be replacing the sand that is currently in the fall zone areas with wood chips. Also additional concrete borders will be installed. The Parks Maintenance Department will also do an audit to see if any of the parts on the playground equipment need to be replaced. A cable will be installed this spring at the opening to keep vehicles from driving out into the field. • Forest Meadows Park — The City Council has approved the 2015 funding for installing a new playground structure. Staff recently met with the neighborhood representatives to discuss playground equipment options and we are waiting to hear back from them. • Timber Trails Park — Item is on the agenda to recommend approval of the plan to the City Council. • Kelsey Round Lake Park Master Plan — Item is on the agenda to review the draft Master Plan. There will be a joint meeting scheduled with the City Council for January 26th so the Park Commission can make a presentation on the final draft of the Master Plan. • City Campus Expansion Master Plan — HCM and City staff will be providing the City Council an update after the joint meeting that same night. Commissioners are mote than welcome to stay and listen about the options to address pedestrian movements near the school and vehicle access to the City Campus site. The other item that that needs to be addressed by HCM is the cost to relocate Public Works building further west and compare the cost to remodel the existing building and to accommodate additional building space. • Update on Parks Department Website —Nothing new to report at this time. This is still currently being worked on. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. • Prairie Knoll Park Turf Improvements — Just as a reminder, the west field will shut down for the 2016 season. The field has been already reshaped and reseeded since the weather was pretty decent in early November. The east field has also been worked on. Staff has notified the soccer, lacrosse and football associations about the east field being shut down for a while in the spring and possibly into summer. • Update of Park Signage Alone County Roads /City Streets — The County has indicated that it is possible on larger sized parks (for example Kelsey Round Lake Park or Pine Hills North) but not for neighberhood or smaller type of parks. Staff will prepare a plan over the winter months. Once a plan has been drafted, staff will meet the Anoka County Highway Department for their review and approval. If the sign locations are approved they would be installed sometime in the spring or summer of 2016. • Update of Pedestrian Trails — The 2016 -2020 Capital Improvement Plan for trails has now been approved by the City Council. There are some new proposed projects that are being identified. Listed below are some of the pedestrians and bike trail segments that have been identified by the City Council over the next five years: 2016: 8 foot Bituminous trail along Crosstown Blvd (west side) from Coon Creek Bridge to South Coon Creek Drive. ➢ 2016: 5 foot Concrete sidewalk along Bunker Lake Blvd (south side) from Yukon Street NW to Hidden Creek North Park. ➢ 2017: 8 foot Bituminous trail along Andover Blvd (south side) from Bluebird Street NW to Vale Street NW. ➢ 2018: 8 foot Bituminous Trail and boardwalk along Crosstown Blvd (east side) from Bunker Lake Blvd to 140`h Avenue NW. ➢ 2019: 8 foot Bituminous trail along Crosstown Blvd from 159th Ave to Prairie Road. ➢ 2019. 10 foot Bituminous trail from Kensington Estates 7th Addition to Andover Station North. • Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake — The project is on schedule for this year with tree removal starting in March. Otherwise most of the construction will be done by the end of fall of this year. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass will be constructed near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street in the City of Ham Lake. A new trail will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. An overpass will not be constructed over the railroad tracks due to the cost of the bridge. • Update of Scheduline Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if they would like to have a meeting in the spring of 2016. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 1/9/16 • Continue to work on hockey rinks, maintenance and warming houses. • Plowed and salted streets, trails and parking lots. • Attended various meetings. • Working on items in preparation for the hockey jamboree at the City Complex ice rinks January 15`h and 16`b