HomeMy WebLinkAboutCC - January 19, 2016ANLbDY O F
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1665 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
Regular City Council Meeting — Tuesday, January 19, 2016
Call to Order— 7:00 p.m.
Pledge of Allegiance
Resident Forum
Agenda Approval
1. Approval of Minutes (1/5/16 Regular,,1/5/16 Closed)
Consent Items
2. Approve Payment of Claims —Finance
3. Approve Debt Service Payments — Finance
4. Approve Resolution & Master Partnership Contract/MnDOT — Engineering
5. Approve Resolution/Supporting Central Anoka County Regional Trail Master Plan Amendment —
Engineering
6. Approve No Parking Resolution/Woodland Creek Townhomes — Engineering
7. Order Improvement/Order Plans & Specs/16-12/Timber Trails Park Reconstruction —Engineering
8. Approve Roadway, Trail & Drainage & Utility Easement Offers/16-13/Crosstown Blvd. NW Trail
Improvements - Engineering
9. Approve 2015 Pay Equity Compliance Report —Administration
10. Approve 2016 Massage Establishment/fhempist License—Administration
11. Approve Application for Exempt Permit/Guardian Angels of Elk River Inc. —Administration
12. Approve Therapeutic Massage Establishment License—Administration
Discussion Items
13. Anoka County Sheriffs Office Monthly Report — Sheriff
14. Hold Public Hearing/Order Plans & Specs/16-2/2016 Street Reconstruction - Engineering
15. Consider Conditional Use Permit Amendment — Modify Telecommunications Tower — 16157 Round Lake
Blvd. NW - AT & T - Planning
16. Consider an Interim Use Permit — Land Reclamation —16563 Hanson Blvd. NW — Dennis Kuiken -
Planning
Staff Items
17. Schedule February EDA Meeting -Administration
18. Administrator's Report—Administration
Mayor/Council Input
Adjournment
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.AN DOVE RM N.GOV
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Michelle Harmer, Deputy City Cler
SUBJECT: Approval of Minutes
DATE: January 19, 2016
The following minutes were provided by TimeSaver, reviewed by Administration and
submitted for City Council approval:
January 5, 2016 Regular
January 5, 2016 Closed
DISCUSSION
The minutes are attached for your review.
ACTION REQUIRED
The City Council is requested to approve the above minutes.
Re\sppec'tf1ulllly' submitted,
Michelle Harmer
Deputy City Clerk
Attach: Minutes
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REGULAR ANDOVER CITY COUNCIL MEETING— JANUARYS, 2015
MINUTES
The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie
Trade, January 5, 2016, 7:00 p.m., at the Andover City`Plall,: 1685 Crosstown Boulevard NW,
Andover, Minnesota. -
Councilmembers present: Mike Knight, SheriBu"la, Valerie Holthus and James Goodrich
Councilmember absent: None -
Also present: City Administrator, Jim Dickinson
Community Development Director, Dave Carlberg,_.
Directornf Public Works/CityEngineer, David Berkowitz
City Atlbf Scott Baumgartner
Others
PLEDGE OFALLECIANC
RESIDENTFORUM
No one wished tosaddress the
AGENDA: APPROVAL
Supplemental materials were
Item #3 and a replacement for
the agenda item designating
discuss Ehlers' litigatiol,..;,..
Motion by Bukkila, Seconde
carried unanimously.
APPROVAL OF MINUTES
to the Consent Agenda including: a replacement resolution for
tem #12. In addition, supplemental materials were provided for
cial newspaper for 2016. A Closed Session is to be added to
by Goodrich, to approve the Agenda as amended above. Motion
December 15, 2015, Regular Meeting: Correct as amended.
Mayor Trude requested corrections on:
Page 6, line 42, change "adopted" to "amended".
Page 8, line 31, should read "give back/vacate excess right of way".
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Regular Andover City Council Meeting
Minutes — January 5, 2016
Page 2
Page 9, line 27, change "powerline easement' to "excessive easements".
Page 9, line 41, insert comma after City and insert "with" following City, so it reads "...great
experience they have had working in the City, with Councilmembers, and with City staff."
Councilmember Holthus requested a correction on page 10, line 41 to state "effect," instead of
"affect."
Motion by Holthus, Seconded by Bukkila, to approve the minutes as indicated above. Motion
carried unanimously.
CONSENTITEMS
Item 2 Approve Payment of Claims
Item 3 Approve Resolution/Classification Form for Tax Forfeited Property (See
Resolution R001-16)
Item 4 Approve Ordinance Amendment — Crooked Lake Slow No Wake Ordinance (See
Ordinance 456)
Item 5 Approve Resolution — 2016 Community Development Block Grant Application
(See Resolution R002-16)
Item 6 Approve Drainage and Utility Easement — Country Oaks West — Shadow Ponds,
LLC & Lamb Properties
Item 7 Accept Contribution/Andover Lions Club/Andover Community Center (See
Resolution R003-16)
Item 8 Approve 2016 Tri -City GIS Contract
Item 9 Approve 2016 Massage Therapist/Establishment License
Item 10 Approve Election Judges for the Primary Special Election (See Resolution R004-
16)
Item 11 Approve Used Vehicle Sales Business License/16191 Round Lake Boulevard
Item 12 Approve Used Vehicle Sales Business License/3138-162nd Lane
Motion by Knight, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried
unanimously.
APPROVE OFFICIAL DEPOSITORIES & BANKS
Mr. Dickinson presented a resolution designating depositories for City funds as well as the City
Administrator of the City of Andover as the approval authority for the release and acceptance of all
collateral to be held by the City in conjunction with City funds on deposit with authorized
institutions.
Mr. Dickinson reviewed the information with the Council.
Motion by Knight, Seconded by Holthus, to approve the resolution designating the depositories
Regular Andover City Council Meeting
Minutes—January 5, 2016
Page 3
for City funds and the City Administrator as the approval authority for collateral transactions.
Motion carried unanimously. (See Resolution R005-16)
DESIGNATE OFFICIAL NEWSPAPER
6 Mr. Dickinson explained that each year the City Council must designate the official newspaper ofthe
7 city where publication of official notices is made. The staff recommendation is that the Anoka
8 County Union be designated as the official newspaper for 2016.
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Mr. Dickinson reviewed the information with the Council noting that the Anoka County Union was
the official newspaper in 2015 and that the total expenses for the year, related to public notices was
$6,200. There is no increase in the per inch cost proposed for 2016 by the Anoka County Union.
The Anoka County Record also submitted a proposal to the City and indicated it would publish
official public notices at no cost to the City. Administration recommended that the Anoka County
Union be selected as the official newspaper for the City, in spite of the cost savings, due to the
limited circulation and community recognition of the Anoka County Record versus that oftheAnoka
County Union's, in addition versus the Anoka County Union's current community coverage.
John Kysylyczyn, owner and publisher of the Anoka County Record, addressed the Council. He
stated that his paper is the official newspaper of Anoka County and the only paper to publish both
public notices of Anoka County and the City of Andover. The Anoka County Record has .2 percent
circulation and the Anoka County Union has a circulation of 4%. Mr. Kysylyczyn asserted that there
is not a single newspaper that has bid that covers the whole City. He continued by stating that to
argue and claim that a newspaper is popular at the high school, has more employees than another, is
a research tool, has a reputation with the majority of residents, is available in the fanning community
in this suburban bedroom community is "silly and disingenuous." Mr. Kysylyczyn stated that on the
Council he believes there are individuals on the Republican side of the aisle that talk about cost and
on the Democratic side of the aisle that talk about political content. He continued by saying that he
believed he knew what the outcome of the vote would be at the meeting because it would be a
political vote and not based on sound public policy. He concluded by stating that the Anoka County
Record will determine this fall if and how to bring this concern to the citizens ofthe community as to
why the City would spend $6,200 to put public notices in a paper `that the majority has never heard
of when another newspaper would publish them at no cost to the City along with the Anoka County
public notices.
Jill Donohue, Business Manager, of the Anoka County Union Herald which is part of ABC
Newspapers and ECM Publishers, stated that she believed the choice of an official newspaper is
about deciding what is good for a City and its citizens and that the decision reflects on the cityand its
transparency to constituents. Ms. Donohue shared examples of the visual appeal of both the Anoka
County Union and the Anoka County Record and asked Councilmembers to consider which
newspaper image they would like to represent their City. She stated further that the Anoka County
Union could not meet the offer to publish notices for free and believes that the newspaper provides
value to the communities it serves. She explained that ABC Newspapers and ECM Publishers has
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Regular Andover City Council Meeting
Minutes —January 5, 2016
Page 4
over 70 employees working in Anoka County and pays over $100,000 in property taxes. The
newspapers cover news about the schools, cities, parks and events. Ms. Donohue stated that she felt
the bid was a fair price for the services that they are providing. She concluded by stating that the
Anoka County Union would be honored to continue as the official newspaper of the City of Andover.
Mayor Trude stated that she appreciated the opportunity to hear from each newspaper and the
passion with which theybrought their remarks. She referenced the data from the official City survey
conducted in 2014. In answer to the survey question, what is your primary source of information
about City government and activities, 12%ofrespondents indicated "local newspaper," other sources
were the City newsletter at 71%, cable television at 2%, the City website at 10 %, and some
indicating "word of mouth." In answer to the question, how would you prefer to receive information
about City government and its activities, the City newsletter garnered 70% of responses, the local
newspaper 1 I %, cable television 2%, City website 11 % and then scattered answers. Mayor Trude
commented that she found this information to be helpful in considering this matter. She noted that
she has not seen a copy of the Anoka County Record for some time and stated that copies had
previouslybeen delivered to the City offices and that it costs $100 per year for a subscription to have
it delivered to her home. She commented that she reads a lot of stories about the community in the
Anoka County Union and an annual subscription is about $60 per year. She stated that she felt the
articles fairly and objectively represents the activities of the community without politicalizing and
with no profanity. Mayor Trade stated that she has had phone calls within the last year to her home
because of published notices in the newspapers and that she felt strongly that the quality of the
community requires a professional publication and has an impact on the community's reputation.
She concluded by stating that communication is one of her highest goals as a Mayor.
Motion by Holthus, Seconded by Goodrich, to approve the Anoka County Union as the official
newspaper. Motion carried unanimously.
Mayor Trude expressed her appreciation to staff for their research on this topic.
APPOINT VICE MAYOR
Mr. Dickinson explained that each year the Mayor appoints a Councilmember to serve as Acting
Mayor during times the Mayor is absent. Mayor Trade nominates Councilmember Mike Knight
as Vice Mayor. The Vice Mayor would fulfill the role of Acting Mayor under the City Code and
State Statute during times the Mayor is absent.
Motion by Goodrich, Seconded by Holthus, to approve Mike Knight as Vice Mayor. Motion
carried unanimously.
APPOINT STANDING COMMITTEES
Mr. Dickinson stated that each year Committees and Commissions are appointed based upon the
recommendation of the Mayor.
Regular Andover City Council Meeting
Minutes –January 5, 2016
Page 5
1 Mr. Dickinson reviewed the proposed appointments with the Council.
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3 Public Works Committee: Councilmember Goodrich (Chair) & Councilmember Knight
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5 Newsletter Committee: Councilmember Holthus (Chair) & Councilmember Bukkila
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Finance & Personnel Committee: Entire Council City
Fire Relief Association: Councilmember Bukkila
Andover Community Center Advisory Commission: Councilmember Knight, Councilmember
Holthus as an alternate
Anoka - Hennepin Community Education Advisory Board: Councilmember Holthus
QCTV Commission: Councilmember Trude & City Administrator Jim Dickinson
Youth First: Jill Disher, City Administrator Jim Dickinson & Councilmember Goodrich
Motion by Goodrich, Seconded by Knight, to approve the appointments as recommended by
Mayor Trude. Motion carried unanimously.
PUBLIC HEARING: VACATION OF EASEMENT– COUNTRY OAKS WEST– SHADOW
PONDS, LLC & LAMB PROPERTIES, LLC
Mr. Carlberg stated that Shadow Ponds, LLC and Lamb Properties, LLC are seeking to vacate
drainage and utility easements over, under, and across portions of Lots 14 — 23, Block 1,
Country Oaks West. The developer submitted revised grading plans that would relocate the
drainage easement to the eastern property line, yet still draining to the existing pond in the
northern comer of the plat. Moving the drainage easements gives the property owners more
usable yard space and provides a larger building pad.
Mr. Carlberg reviewed the staff report with the Council.
Motion by Knight, Seconded by Bukkila, to open the public hearing at 7:32 p.m. Motion carried
unanimously.
There was no public comment.
Motion by Holthus, Seconded by Goodrich, to close the public hearing at 7:33 p.m. Motion carried
unanimously.
Motion by Knight, Seconded by Bukkila, to approve Resolution R006-16, vacation of easement –
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Regular Andover City Council Meeting
Minutes — January 5, 2016
Page 6
Country Oaks West. Motion carried unanimously.
SCHEDULE BOARD OF REVIEW
Mr. Dickinson stated that the Council needs to select potential dates for holding the 2016 Local
Board of Appeal & Equalization.
Mr. Dickinson reviewed the staff report with the Council.
The Council discussed available dates. The dates of April 18 and 26, 2016 were selected as the
first set of meeting dates, with April 26" as the designated follow up date. April 25, 2016 will be
the alternate first meeting date, with May 3, 2016 as the follow up meeting date.
COUNCIL MEETING SCHEDULING
Mr. Dickinson requested the Council reschedule the first Council meeting of March, as State law
prohibits Council meetings after 6:00 p.m. if it falls on the day of a major party caucus.
Mr. Dickinson reviewed the staff report with the Council.
The Council discussed available dates.
Motion by Knight, Seconded by Holthus, to reschedule the March 1, 2016 Council Meeting to
March 2, 2016, at 7:00 p.m. Motion carried unanimously.
Mayor Trude recommended that the February Workshop meeting also be scheduled.
The Council discussed available dates.
Motion by Bukkila, Seconded by Goodrich, to schedule the Council Workshop meeting, at 6:00
p.m. on February 23, 2016. Motion carried unanimously.
ADMINISTRATOR S REPORT
City Staff updated the Council on the administration and city department activities, legislative
updates, updates on development/CIP projects, and meeting reminders/community events.
(Recycling) Mr. Dickinson indicated that there have been a substantial number of Christmas
lights brought in for recycling and there has been a need to bring in additional dumpsters for
cardboard at the Recycling Center. Residents are encouraged to keep bringing in their
recyclables to the Recycling Center.
(New Homes and Online Permitting) Mr. Dickinson stated that 74 new homes were built in
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Regular Andover City Council Meeting
Minutes —January 5, 2016
Page 7
2015. He complimented Chief Building Official Fred Patch on the online permitting initiative.
In the future there are plans to also utilize online permitting for the fire department. Even the
processing of 10 —15% of permits online does save staff effort. Going forward this is one way to
keep costs down as plans are made for staffing moving forward.
Mayor Trude reminded everyone that online permitting had been discussed many years ago, but
there were concerns about security for credit card payments. One nice feature of online
permitting is that if your furnace or air conditioner goes out on the weekend, a permit can be
purchased and work can proceed.
Mr. Dickinson thanked the building department for their hard work this past year.
(Public Works) Mr. Berkowitz stated that all rinks are now open. Staff worked hard to get
everything ready to go at the rinks for use over the holiday break.
Mr. Berkowitz stated that they are working on easement agreements for the trail along Crosstown
Boulevard. A Safe Routes to School application has also been submitted to get funding for that
project, and included in that, an application has been made for the planning portion for that
project. The plan would include all of the schools.
Coming up at the January 19, 2016, Council meeting there will be a Public Hearing on the Prairie
Meadows street reconstruction. At the January Council Workshop meeting there will be an
update on the City Campus Master Plan. The discussion will include the traffic situation around
Oakview Middle School. The traffic study has been done and the results will be shared with the
school district prior to the workshop meeting.
Mr. Berkowitz reminded the Council that there is a Joint Park and Recreation meeting at the
January Council Workshop meeting. One item on the agenda is field usage.
Mayor Trade said that there is "a lot going on here in the City" and asked Mr. Carlberg to
reiterate information about new commercial development in the City recently highlighted on
social media.
(Development) Mr. Carlberg recapped that the gas station at Hanson Boulevard and Bunker
Lake Boulevard will be tom down and a new building will be going in its place that is 13,000
square feet and will fill the lot space. More details will be forthcoming, but the building is
planned to have retail space and restaurants. Construction will begin in the spring.
Mayor Trade spoke about the Country Oaks North 2nd Addition project, having been out to the
site with City Forester, Kameron Kytonen, and the developer marking areas for lot development,
where the road will go and marking substantial trees to be saved. She stated that she felt
comfortable not requiring the conservation easement, based on the work that Mr. Wold is doing
with custom grading. There will be a lot of trees lost with the smaller lots being developed and
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Regular Andover City Council Meeting
Minutes —January 5, 2016
Page 8
those trees are being removed now. Staff is still working through the final plat and the developer
is still sorting out where the septic and drain fields will go. There are also potential issues with
the park and loss of trees and how large the parking lot will be, and maybe it should just be
gravel, because it is a rural design.
Mr. Carlberg stated that the next thing the Council should see is the final plat.
MAYORICOUNCIL INPUT
(Fire Department Officer Ceremony) Mayor Tmde reminded Councilmembers that there is a
special event the evening of January 6, 2016, at Fire Station Number 1 with a ceremony for the
new officers, their families and Councilmembers.
(House Numbers) Councilmember Goodrich reminded residents about the importance of having
address numbers on each home. If residents are in need of emergency services, and if the number
is not on the home, it can increase response times. Thee inch numbers should be affixed to the
home, not just on the mailboxes.
RECESS
Mayor Trade recessed the regular City Council meeting at 7:53 p.m. to a Closed Session of the City
Council to discuss litigation served on the City on December 23, 2015.
RECONVENE
The City Council reconvened at 8:08 p.m.
ADJOURNMENT
Motion by Goodrich, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting
adjourned at 8:09 p.m.
Respectfully submitted,
Marlene White, Recording Secretary
Regular Andover City Council Meeting
Minutes —January 5, 2016
Page 9
REGULAR ANDOVER CITY COUNCIL MEETING MINUTES— JANUARY S, 2016
TABLE OF CONTENTS
PLEDGE OF ALLEGIANCE......................................................................................................... 1
RESIDENTFORUM...................................................................................................................... 1
AGENDA APPROVAL.................................................................................................................. 1
APPROVAL OF MINUTES........................................................................................................... 1
CONSENTITEMS......................................................................................................................... 2
Item2 Approval of Claims...................................................................................................... 2
Item 3 Approve Resolution/Classification Form for Tax Forfeited Property (R001-16) ........ 2
Item 4 Approve Ordinance Amendment— Crooked Lake Slow No Wake Ordinance (Ord.
456)..................................................................................................................................... 2
Item 5 Approve Resolution— 2016 Community Development Block Grant Application
(R002-16)............................................................................................................................ 2
Item 6 Approve Drainage and Utility Easement— Country Oaks West— Shadow Ponds, LLC
& Lamb Properties.............................................................................................................. 2
Item 7 Accept Contribution/Andover Lions Club/Andover Community Center ..................... 2
Item 8 Approve 2016 Tri -City GIS Contract........................................................................... 2
Item 9 Approve 2016 Massage Therapist/Establishment License ........................................... 2
Item 10 Appoint Election Judges for the Primary Special Election (8004-16) ......................... 2
Item 11 Approve Used Vehicle Sales Business License/16191 Round Lake Boulevard .......... 2
Item 12 Approve Used Vehicle Sales Business License/3138-162nd Lane .............................. 2
APPROVE OFFICIAL DEPOSITORIES & BANKS(R005-16)................................................... 2
DESIGNATE OFFICIAL NEWSPAPER....................................................................................... 3
APPOINT VICE MAYOR..............................................................................................................4
APPOINT STANDING COMMITTEES....................................................................................... 4
PUBLIC HEARING: VACATION OF EASEMENT — COUNTRY OAKS WEST— SHADOW
PONDS, LLC & LAMB PROPERTIES, LLC (R006 -16) ......................................................... 5
SCHEDULE BOARD OF REVIEW.............................................................................................. 6
COUNCIL MEETING SCHEDULING.......................................................................................... 6
ADMINISTR.ATOR'S REPORT .................................................................................................... 6
(Recycling).................................................................................................................................. 6
(New Homes and Online Permitting).......................................................................................... 6
(Public Works)............................................................................................................................7
(Development)............................................................................................................................ 7
MAYOR/COUNCIL INPUT.......................................................................................................... 8
(Fire Department Officer Ceremony).......................................................................................... 8
(House Numbers)........................................................................................................................ 8
RECESS to a closed session— Ehlers Litigation............................................................................ 8
RECONVENE................................................................................................................................ 8
ADJOURNMENT........................................................................................................................... 8
�- a
Nb6,Y
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • '763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Councihnembers
CC: Jim Dickinson, City Administrator / Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Payment of Claims
DATE: January 19, 2016
INTRODUCTION
Attached are disbursement edit lists for claims related to the on going business of the City of Andover.
DISCUSSION
Claims totaling $112,374.84 on disbursement edit lists #1 - 3 from 12/31/15 to 01/14/16 have been issued and
released.
Claims totaling $1,026,861.90 on disbursement edit list #4 dated 01/19/16 will be issued and released upon
approval.
BUDGETIMPACT
The edit lists consist of routine payments with expenses being charged to various department budgets and
projects.
ACTION REQUESTED
The Andover City Council is requested to approve total claims in the amount of $1,139,236.74. Please note
that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
Lee Brezir"
Attachments: Edit Lists
Accounts Payable
Computer Check Proof List by Vendor
User: brendaf
Printed: 12/31/2015. 3:55PM
Batch: 00430.12.2015
Invoice No Description
as
Vendor:
AndAthle
Andover Athletic Association
300.00
12/312015
Key Deposit Field Lights & Sunshine Bldg.
300.00
Chack Total:
Vendor:
AnkCo16
Anoka Co ShedR-Andover
555.20
12/31/2015
Deputies for Andover Hockey Games
555.20
Check Tom]:
Vendor:
CDW
CDW Government, Inc.
BMS3938
12/312015
Public Works North Strop WiFi
216.19
Check Tmal:
Vendor.
CorvalCo
Corval Constructors, inc
821054
12/31/2015
Repair Cooling Tower rC. Ice Rink
1,828.50
Check Tom[:
Vendor:
DchnOil
DeM Oil Company
40043
12/312015
Diesel Fuel
40044
12/312015
Unleaded Fuel
2,345.50
Check Total
Vendor:
DeRuyter
Cindy Demycer
211.50
12/312015
2015 Medical Flex Account
ALSO
Check Tom]:
Vendor:
ECM
ECM Publishers, Inc.
285446
12/312015
AndoverAdeocate- December
288866
121312015
Reeyeling Center Brach..
IAP-Camputer Chmk PmfUAby Ve r(1291/2015- 3:55PM)
,P I
Amount Payment Date Acct Number
e 1Do��
Reference
ACH EsablN: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Ermbled: False
ACH Entitled: False
ACH Enabled: False
Page I
Check Sequence: 1
300.00
12/312015
0101-00000-24201
300.00
Check Seque ene:2
555.20
12/31/2015
2130.0)000-24212
555.20
Check Sequence: 3
216.19
12/312015
0101-01930-61105
216.19
Check Sequence: 4
1,828.50
12/31/2015
2130-44300-63105
1,828.50
Check Sequence: 5
1,651.50
12/312015
610048800-61050
694.00
12/312015
61W48800-61015
2,345.50
Check Sequence: 6
211.50
12/312015
0101-00000.21211
ALSO
Check Sati.: l
129.00
12/312015
0101-0600063025
2,165.00
121312015
0101-4600063025
e 1Do��
Reference
ACH EsablN: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Ermbled: False
ACH Entitled: False
ACH Enabled: False
Page I
Invoice No Description Amount Payment Date Acer Number Reference
2294.00
Check Total:
Vendor EmerApPa
Emergency Apparatus Maint
84245
Labor to Repair Engine 21
84245
Pam to Repair Engine 21
Check Total:
Vendor: FaimhEq
Fairchild Equipment
143029
LP Tardy Charge
143029
LP Tank Charge
Check Total:
Vendor: G&K
G&K Services Inc
1182457138
Floor Mat Rental
1182468677
Uniform Clearing
1182468677
Uniform Cleaning
1182468677
Uniform Cleaning
1182468677
Uniform Cleaning
1182468677
Uniform Cleaning
1182468677
Uviform Cleaning
Check Tom[:
Vendoc GovCOnn
GcwCornection, Inc.
53339866
Black Ink Cartridge
53344128
Stock Items
Check Sequence: 10
Check Total:
Vendor: Lawson
Lowson Products, Inc.
9303762225
Mine. Supplies
Check Total:
Vendor: MainMo
Main Motors Chev- Cadillac
314360
Switch for Unit 84805
Check Total:
Vendor Menards
Mereatds
2035
Poly
5618
Bulbs
2294.00
Check Sequence: 13
%.45 12/318015 610048800-61115
96 45
Check $equence: 14
24.99 12/31/2015 010142200.61005
19.98 12/315015 510048100-61005
ACH Enabled: False
ACH Enabled: False
IAP -Computer Check Proof List by Vendor (12/31/2015 - 3:55PW Paget
Check Sequence: 8
ACH
Enabled: False
388.50
1V31/2015
61M48800-63135
57355
12/312015
610048800.61115
962.05
Check Sequence: 9
ACH
Enabled: False
71.00
12/3]2015
010143100-61020
71.00
12/31/2015
610048800-61020
142,00
Check Sequence: 10
ACH
Enabled: False
54.70
12/31/2015
01014193062200
19.61
12/31/2015
61MA8800-61020
137.42
12/31/2015
010143100-61020
1/264
12/31/2015
010143300-61WO
58.89
12/315015
010145000-61020
19'4
12/315015
SIOo48100-61005
30.25
12015015
520048200-61005
349.15
Check Sequence: I I
ACH
Enabled: False
34.14
12/315015
520048200-61005
148.25
12/31/2015
010141420-61225
182.39
Check Sesame: 12
ACH
Embled: False
26.53
12/315015
610048800-61020
Check Sequence: 13
%.45 12/318015 610048800-61115
96 45
Check $equence: 14
24.99 12/31/2015 010142200.61005
19.98 12/315015 510048100-61005
ACH Enabled: False
ACH Enabled: False
IAP -Computer Check Proof List by Vendor (12/31/2015 - 3:55PW Paget
IInvoice No Description Amount Payment Date Acct Number - - Reference
5702
Storage Code &Foil Tape
01014220MIW5
Check Total:
Vendor: MNEquipa
Minnesota Equipment
P42771
Reamed Filter & Carburetor !Cit
P42877
Pans for Unist #140 & #141
N7372
Pans for Unit #09-589
41.90
Chock Total:
Vendor MTIDist
Mn Distributing lac
1042212-M
Returned Filters
1046274-00
Pan for Unit#561
Check Total:
Vendor: ORelAuto
O'Reilly Auto Pans
3253-168843
Pans for Unit#203
610048800-61115
Check Total:
Vendor: OODepot
Office Depot
804462896002
CC Office Depot Supplies
804462896002
CC Office Depot Supplies
804467896002
Office Supplies
812920084001
PW Office Depot Supplies
812920084001
PW Office Depot Supplies
812920084001
PW Office Depot Supplies
812920084001
PW Once Depot Supplies
812920084001
PW Once Depot Supplies
812920084001
PW Office Depot supplies
81380491 ]001
CC Office Depot Supplies
813804917001
Office Supplies
813804912001
CC Office Depot Supplies
6.53
Check Total:
Vendor: Plunkett
Plunkett's Pest Control, Inc.
5254673
Pest Control
5254673
Pest Control
510048100-61005
Check Told:
IAP -Computer Check Front List by Vendor (12/318015-3:55PNO
15.43
12/312015
01014220MIW5
60.40
Check Sequence: 15
-19.43
IV31/2015
610048800-61115
41.90
12/31/2015
6100489N-61115
68.22
12/318015
610048800-61115
90.69
Check Sequences: 16
-159.15
12/31/2015
610048800-61115
940.52
12/312015
610048800-61115
781.37
Check Sequence: 17
29.99
12812015
610048800-61115
29.99
Check Sequence: 18
8.63
12/31/2015
213044000-61005
8.62
12/31/2015
213044300-61005
-1.00
12/31/2015
2130-00000-20301
6.53
12/31/2015
010143100-61005
20.91
12/31/2015
520048200-61005
10.89
12/31/2015
510048100-61005
4.35
12/31/2015
010143200-61005
15.25
12/312015
010145000-61005
3.04
12/318015
010146000-61005
83.16
12/318015
213044000-61005
-11.00
12312015
2130-00000-20301
83.15
12/318015
213044300-61005
232.53
Check Sequence: 19
-5.00
12518015
2130-00000.20301
74.74
12/312015
213044000-63010
69.74
ACH Ermbled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
Page 3
IInvoice No Description Amount Payment Date Aect Number Reference
Vendor:
PreCise
PosCise MRM LLC
IN200-IM7231
Pans for Unit #199
6IM48800-61115
23.29
Chcck Total:
Vendor:
RedPwrDi
Red Power Diesel Service, Inc.
13430
26.51
Pans for Unit P4821
610048800-61115
26.51
Check Total:
Vendor:
Simplex
SimplexGrinnell LP
82044093
767.49
Replaced PlV Tamper Switch
0101-4193063105
767.49
Check Total:
Vendor:
SupSolut
Supply SolNions LLC
8299
57.36
White Paper Towels
8300
57.36
White Paper Towels
8301
57.36
White Paper Towels
010141920-61025
172.08
Check Total:
Vendor:
Timesave
Timesaver
M21813
247.65
City Council Mating
M21813
249.30
Planning Cmmnission Meeting
M21813
133.00
Park Commission Meeting
010145000-63005
629.95
Check Total:
Vendor:
ToyotaLi
Toyota -Lift of Minnesota
W135065
35.00
CO Testing for Unit#303
61004880063135
35.00
Check Total:
Vendor:
TCFab
Win City Fab Inc.
26960
1,050.00
Crooked We Hockey Rink
4180-49300-63010
1,050.00
Check Tom]:
Vendor:
TCGamge
war City Geroge Door Co.
452577
110.00
Maintenance on Doors&Operators
21304400063105
110.00
Check Total:
Vendor:
WellsFar
Wells Fargo Bank
IAP -Computer Check Proof List by Vendor (12/318015-3:55PM)
ACH Enabled: False
ACIP Enabled: False
ACH Enabled: False
ACH E.bled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
Paye 4
Check Sequence: 20
23.29
12/318015
6IM48800-61115
23.29
Check Sequence: 21
26.51
12/318015
610048800-61115
26.51
Check Sequence: 22
767.49
12/318015
0101-4193063105
767.49
Check Sequence: 23
57.36
12/31/2015
01014192061025
57.36
12/31/2015
01014192061025
57.36
12/318015
010141920-61025
172.08
Check Sequence: 24
247.65
12/318015
01014110063005
249.30
12/318015
010141500-63005
133.00
127318015
010145000-63005
629.95
Check Sequence: 25
35.00
12/318015
61004880063135
35.00
Check Sequence: 26
1,050.00
12/31/2015
4180-49300-63010
1,050.00
Check Sequence: 27
110.00
12/318015
21304400063105
110.00
Check Sequenrc 28
ACH Enabled: False
ACIP Enabled: False
ACH Enabled: False
ACH E.bled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
Paye 4
Immiee No Description Amount Payment Date AM Number Reference
Parrs for Unit HO -589
139.98
12/3[n015
6100-48800-61115
Misc. Supplies
50.00
12/31/2015
610048800-61105
Misc. Supplies
207.96
12/31/2015
5100-08100.61005
Misc. Supplies
168.57
12512015
010145000.61105
Tools
7274
12/312015
010141930-61205
Misc. Supplies
6961
12/31/2015
010142300-61020
Staff Meetings
11302
12/31/2015
010141200-61310
Council Meeting
38.89
12/31/2015
01014110M1310
Misc. Supplies
68.56
1251/2015
010141230-61005
Misc. Supplies
379.08
12/31/2015
20044000-61020
New Jacket for R. Scott
96.98
1251/2015
010143100-61020
Pans for Units 9175 &94812
66.27
12612015
61M489M-61115
Unleaded Fuel
28.80
12518015
610048800-61045
Misc. Supplies
758.03
12/312015
0101.45000-61020
Postage
15.69
12/318015
5IM48100-61405
Misc. Sewer Supplies
189.80
12512015
520048200-61140
Tools
597.55
12/312015
0101.43100-61205
Misc. Supplies
144.03
12/318015
0101-42200-61005
2016 Confenmce Homeland Sewnry
325.00
12/3180]5
010142200.61315
Tao1s
311.73
12/312015
010141600-61205
Software
430.00
12/31/2015
0101-41600-61220
Pop
16.06
12/318015
7100-00000-24208
Subscription
3500
12/312015
0 10 143200-61325
Coaco Membership
110.00
12/318015
01014142061320
Computer UPgmdes
50.85
12/318015
010141420.61225
Check Total: 4,484.20
Total for Check Ron: 18,072.70
Total of Number of Checks: 28
AP -Computer Check Proof List by Vm&r (ID31/2015 - 3:55 PM) Page 5
Accounts Payable
Computer Check Proof List by Vendor
User. brendef
Printed: 01/04/2016- 3:21PM
Batch: 00404.01.2016
Invoice No Description
Vendor:
Aladtec
Aladtec, Inc.
12078
01/04/2016
2016 Scheduling SoOware
2,880.00
Check Total:
Vendor:
Alldata
Alldata
fw241970
01/042016
2016 Data Sobacription
1,500.00
Check Total:
Vendor:
AnkCoOI
Anoka Cc Treasurer
00856
01/042016
2016 Broadband
3,600.00
Check Total:
Vendor
CMTDiver
CMT DiveraitiM Janitonal Svc
2808
01/042016
Monthly Cleaning Service
2808
01/0,2016
Monthly Cleaning Service,
2808
01/042016
Monthly Cleaning Service
Check Total:
Vendor:
Colonial
Colonial Life & Accident
71567064101326
lanuary 2016 Premium - E71567M
7156706-0101326
January 2016 Premium-E71567M
Check Total:
Vendor:
EmbedSys
Embedded Systema, Inc.
33817
Ian -lune 2016 Siren Maintenance
Check Total:
Vendar
HAMLIN
Hamline University
Amount Payment Date Acct Number
Check Sequence: 5
9.60
01/04/2016
Check Sequence: 1
2,880.00
01/04/2016
010142200-62305
2,880.00
Check Sequence: 2
1,50000
01/042016
610048800-62305
1,500.00
Check Sc ,ccka- 3
3,600.00
01/042016
010141920-62030
3,600.00
Check Sequeoce:4
1,248.75
01/042016
010141930.63010
708.75
01/0,2016
010141920-63010
1,417.50
01/042016
010141910-63010
Check Sequence: 5
9.60
01/04/2016
7100-00000-21218
219.01
01/042016
010140000-21210
228.61
Check Saint..:6
3,16196
01/04/2016
010142400-62300
3,162.96
Check Sequence: 7
1 156NYR
Reference
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH EmblM: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
IAP -Computer Check PmofListby Vendor(01/04/2016-3:21PK Pagel
IInvoice No Description Amount Payment Date Acct Number Reference
900108202
OI/042016
HSB Public Safety Admin Class
1,400.00
Check Total:
Vendor:
IAFC
Intl Assoc of Fire Chiefs
82803
01/04/2016
2016 Membership Dues
209.00
Check Total:
Vendor:
LegShiel
Legal Shield
0031833
01/042016
January 2016 Premium
108.65
Check Total:
Vendor:
MBPTA
MBPTA
100.00
01/048016
2016 Membership Dues
100.00
Check Total:
Vendor:
MediaSvc
Mediation Services
3,366.00
01/048016
2016 Direct Dispute Resolution Services
3,366.00
Check Total:
Vendor:
MetSales
Metro Sales Inecrpomted
INV421931
01/048016
2016 Ricoh Copier Lease
10000
Check Total:
Vendor:
MNIAMA
Minnesota len Arena Managers Assoc.
3125
01/048016
2016 Membership Dues
150.00
Check Total:
Vendor:
MNREC
Minnesom Recreation&Park Am.
299.00
01/042016
2016 Membership Dues
299.00
Check Total:
Vendor:
MNFirs3
MNState Fire Chiefs Assoc
300000073
01/048016
2016 Membership Dues
93.00
Check Total:
Vendor:
MPELRA
MPELRA
IAP -Computer Check PraofList by Vendor (01/04/2016-3:21 PK
1,400.00
OI/042016
010142200-61315
1,400.00
Check Sequence: 8
209.00
01/04/2016
0101-42200-61320
209.00
Check Sequence: 9
108.65
01/042016
0101-00000-21219
108.65
Check Sequenre: 10
100.00
01/048016
010142300-61320
100.00
Check Sequence: 11
3,366.00
01/048016
010141100-61320
3,366.00
Check Sequence: 12
104.00
01/048016
01014193062200
10000
Check Sequence: 13
150.00
01/048016
2130-44300-61320
150.00
Check Sequence: 14
299.00
01/042016
010141600-61320
299.00
Check Sequence: 15
93.00
01/048016
01014220061320
93.00
Check Sequence: 16
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
Page 2
IInvoice No Description Amount Payment Date Acct Number Reference
IAP -Computer Check ProofListby Vendor(01/042016-3:21PM)
7500
Registration for Conference
0101.41230-61315
Check Total:
Vendor: NCPERS
NCPERS Group Life Im. Mi
3120116
January 2016 Premium
3120116
benuary 2016 Premium
01/04/2016
Check Total:
Vendor: NPELRA
NPELRA
Makinen28190
2016 Membership Was
Check Taml:
Vendor. Postmast
Postmaster
Check Sequence: 18
Jan -April 2016 City Newsletter Postage
01/04/2016
Check Total:
Vendor: SALVER
Donald Salverda & Associates
41Q49300-61220
2016 Leadership Growth Group
01/042016
Check Total:
Vendor: SESACMf
SESAC Inc.
63-22.01043
2016 License Fee
Check Total:
Vendor: SMK
SP)K, INC.
Y3754342L
January 2016 Pager Service
01/04/2016
Check Total:
Vendor: STRATE
Strategic Insights, Inc.
15PIen-It-234
2016 Plan It License
15PIaMt-234
2016 Plan It License
15PIan-It-234
2016 Plan It Livers
ISPIan-Ir-234
2016 Plan It License
Check Total:
Vendor: SunLifeF
Sun Life Financial
238450
January 2016 Premium
IAP -Computer Check ProofListby Vendor(01/042016-3:21PM)
7500
01/048016
0101.41230-61315
75.00
Check Sequence: 17
16.00
01/04/2016
7100-00000-21218
144.00
01AAM16
0101-00000-21205
160.00
Check Sequence: 23
16895
01/04/2016
Check Sequence: 18
200.00
01/04/2016
010141230-61320
200.00
01/042016
41Q49300-61220
168.75
01/042016
Check Sequence: 19
3,300.00
01/04/2016
010141210-61405
3,300.00
Check Sequence: 24
25064
01/048016
Check Sequence: 20
Ann on
01/04/2016
010141200-61315
Check Sequence: 21
755.00
01/04/2016
213044300-61320
755.00
Check Sequetme: 22
25.47
01/04/2016
510048IM-62030
25.47
Check Sequence: 23
16895
01/04/2016
520048200451220
16835
01/04/2016
010141400-61220
168.75
01/042016
41Q49300-61220
168.75
01/042016
510048100.61220
675.00
Check Sequence: 24
25064
01/048016
0101-00000-21217
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH Enabled: False
ACH EnablN: False
ACH Enabled: False
Page 3
Invoice No Description Amount Payment Date Acct Number Reference
238450
January 2016 Premium
238450
January 2016 Premium
238450
hour, 2016 Premium
238450
January 2016 Premium
7100-00000-21218
Check Total:
Tocol for Chmk Run:
Total of Number of Checks:
38.23
01/n4/2016
010142200-60330
1,68]]3
01/04/2016
- 0101-00000-21205
3.80
01/04/2016
7100-00000-21218
69468
01/04/2016
0101-00000-21216
2,6]5.08
29,041.99
AP -Computer Check Proof List by Vendor (01/04/2016 - 3:21 Pb) Page 4
Accounts Payable
Computer Check Proof List by Vendor
User: brendnf
Primed: OU14R016- 3: I6PM
Batch: 00411.01.2016
44�3
�' iV2DOVER
Invoice No
Description
Amount
Payment Date
Ace( Number
Reference
Vendor: AGCNetwl
AGC Networks, Inc.
Check Sequence: 1
ACH Enabled: False
9100002590
Shoretel IF Phone IP48UG
602.20
01/148016
010141420-61225
Check Total:
602.20
Vendor: AncamCon
Ano.. Cammunicatiam, Ine
Cheek Sequence: 2
ACH Enabled: False
57691
Minitor V Charger Amplifier
178.50
01/148016
010142200-61020
57706
Molitor V Belt Clip
84.0
01/148016
010142200-61020
Check Total:
263.10
Vendor And( olh
Andover Collision Center,
Check Sequence: 3
ACH Enabled: False
5865
Repairs far unit #13-91
8,144.76
01/142016
620048900-63135
Check Total:
8,149.76
Vendor: AMCo03
Anoka Co
Check Sequence:4
ACH Enabled: Falae
Notary Regisnmion for Dana Makinen
2000
01/14/2016
010141730.61320
Notary Reguaration for Brenda Fildes
20.00
01/14/2016
010141400.61320
Check Total:
40.00
Vendor: ASCAP
ASCAP
Check Sequence: 5
ACH Enabled: False
SM578884
2016 License Pee
336.00
01/142016
213044300-61320
Check Tom]:
336.00
Vendor: Comcan4
Comcast
Check Sequence:6
ACH Eaab]ed: False
900524839/40055600
Public Warks-PRITI L.P(18
41.74
01/142016
010141930.62030
900524839/40055600
Water Treatment Plant -PRITI
16.23
01/14/2016
5100-48100-62030
900524839/40055600
Community Center - PRI TI Loop
18.55
01/142016
213044000-62030
900524839/40055600
Fire Station 0l -PRI TI Loop
23.19
01/14/2016
010141920.62030
900524839/4005500
City Hall - PRI TI Loan (57%)
132.16
01/14/2016
01014191462030
AP -Computer Check ProofList by Vendor (01/142016 - 3:16 PM) Page I
Invoice No Description Amount Payment Date Amt Number Reference
Check Total
23189
Check Sequence: 7
ACH Enabled: False
Vendor: Connex) Connexus Energy
Siren db -158th & Dakota St. NW
5.00
12/318015
0101.42400-62005
386026-300408
Hawkridge Park -Service k2
35.10
12/31/2015
0101-45000.62005
386026-301889
Chesterton Commons Pk -Security
8.24
12/31/2015
0101-45000-62005
386026-301899
Cowry Oaks W Pk -Security
8.24
12/318015
010145000-62005
386026-301901
CH Campus Outdoor Hockey Rinks
58.50
12/31/2015
010145000-62005
386026-302015
157007th St. - Traffic Signal
17.60
12/318015
0101-43500-62005
386026-275108
13914 Prairie Rd Tragic Sign
17.60
12/318015
010143500-62005
386026-282927
Altitude Control Vault
15.55
12/312015
510048100-62005
386026-303716
EDA Reader Board
17-06
12018015
2110-465011-62005
386026-303870
14002 Crean St NWSecunty Ligh
8.24
1261/2015
010145000-62005
386026-294591
13711 Crosstown Blvd NW
43.51
12/31/2015
211046500-62MS
386026-303295
Spam Complex -3535161 at Ave
15335
12/312015
010145000-62005
386026-304108
Signal & Lights - 16119lanson
82 61
1231/2015
010143400-62005
386026-305951
Recycling Center
41.71
1201/2015
010146000-62005
386026-304690
Round Lake & 136th
440
12612015
010143500-62005
386026.201283
Round Lake & 135th
4.40
12/31/2015
010143500-62005
386026-201284
County Road 9 & 116
19 HI
12/31/2015
010143500-62005
386026.201749
Round Lake & 13811,
14.12
12/312015
010143500.62005
386026201751
Bunker&Hanson
17.60
12/318015
0101-43500-62005
386026-203068
Round Lake Willi
17,60
12/312015
010143500.62005
386026-201777
Bunker Lake & Ileather
21.19
12/312015
010143500-62005
386026-251490
Bunker Lake & Rose St
14.12
12/31/2015
010143500-62005
386026-251491
Bunker Lake & Jay
28.25
1231/2015
010143500-62005
386026-251653
Signal Bunker &Crusmwn
2815
1261/2015
010143500-62005
386026-251654
Signal Andover&Crosstown
28.25
12/31/2015
010143500-62005
386026-266238
Signal 16M Crosstown
28.25
12/312015
010143500-62005
386026-269010
Signal - 14298 Round Lake
14.12
12/312015
010143500-62005
386026-279219
Signal 15390 Hanson Blvd
17.60
12/312015
0101-43500-62005
386026-287969
Signal 15698 Round Lake Blvd
17-60
12/312015
010143500-62005
386026-290712
Signal 13976 Hanson Blvd
17.W
12312015
010143500-62005
386026-298781
Shady Knoll Pk-Smurity Light
12.53
1261/2015
010145000-62005
386026304218
Banker Lake &Crosstown -Signal
49.62
12/31/2015
010143400-62005
386026-251654
Lift Station 004
208.02
12/312015
520048200.62005
386026-251905
Signal 15N Andover Blvd
17.60
12/318015
010143500-62005
386026-284894
Pumphouse N7
84.71
12/312015
5100-48100-62005
386026-255064
135511ay Street - Lights
174.23
12012015
2110400011-11310
386026-255962
Monis&Commercial- Lights
236.51
12312015
2110.00000-11310
386026-255963
Lift Station kfi
5590
1261/2015
520048200-62005
386026-275284
Preine Knoll Park
204.24
12/312015
010145000.62005
386026-275569
AP -Computer Check Proof List by Vemlor (01/14/2016 - 3:16 PM) Page 2
Invoice No Description Amount Payment Date Acct Number Reference
Lift Station #7
42,23
12/312015
520048200-62005
386026-276742
Timber Trail Park Security Lights
9.88
12/312015
010145000-62005
386026-277955
Fire Station#3
551.22
12/31/2015
010141920-62005
386026-279236
Community Center
14,74263
12/312015
213044000-62005
3SW26-281212
Lift Station#8
69.91
1201/2015
520048200-62005
386026-281840
13914 Praine Road - Signal
26.63
12/31/2015
010143400-62005
386026282927
Andover Blvd&Hanson - Signal
43.06
12/31/2015
010143400-62005
386026-284894
Pine Hills Park
12.53
12/31/2015
010145000-62005
386026-256788
Hidden Creek Norah Park
12.50
12/31/2015
010145000.62005
386026-261455
Shadowbrook East Park
20.74
1201/2015
010145000.62005
386026-267140
City Hell Park Lighting
2898
12/312015
010145000-62005
386026-268970
1600 Crown. Blvd - signal
38.76
12512015
010143400.62005
386026-269010
2139 Bunker Lake - Signal
91.38
12/31/2015
0101-00000-11310
386026-269011
Terrace Park -Security Lights
8.24
1201/2015
0101-45000-62005
386026-270409
Eveland Field-Smurly Lights
8.24
12/312015
0101-45000-62005
386026-270410
Wild Ins Park -Security Lights
8.24
12/312015
0101-45000.62005
3SW26-270411
Simulation Park -Security Lights
8.24
12012015
0101-45000-62005
386026-270412
Water Treatment Plant
3,973.11
12012015
510048100-62005
386026-271472
Sunshine Park - Electric
46.89
1251/2015
010145000-62005
386026-273153
Pumphouse #8
941 82
12/312015
510048100-62005
386026-273808
157007th Ave - Signal
33.97
12/312015
010143400-62005
386026.275108
Fin Station#1
625.43
12/312015
010141920-62005
386026-68989
Lift Station#5
44.83
12/318015
5200-48200-62005
386026-273019
Community Center Concession Stand
456.11
120M015
2130-44100-62005
386026-281212
Red Oaks W Pk -Security Light
12.53
12512015
0101-4500062005
386026-246005
Lift Station 42
4652
12/312015
5200-48200-62005
386026-250066
Lift Station#3
5861
1251/2015
520048200-62005
386026-250421
Northwood E Pk -Security Light
8.24
12/312015
0101-45000-62005
386026-250587
Bunker Lake &Heather St - Signal
42.84
12/312015
010143400-62005
386026-251490
Bunker Lake &Rose St - Signal
43.92
12012015
0101-4340062005
386026-251491
Bunker Lake &Jay St - Signal
45.10
12012015
0101-43400-62005
386026451653
Signal 15390 Hansen Blvd
35.03
12/31/2015
010143400.62005
386026-287969
1157 Andover Bled - Wall Net
2,048. 17
12/31/2015
5100-08100-62005
386026-286880
Siad 15698 Rd Lk Blvd
34.54
1251/2015
010143400162005
386026-290712
Lift Station 49
35.89
12/31/2015
520048200.62005
386026-287602
Country Oaks Park
5.00
12/312015
010145000-62005
386026-289790
Round Lake &136th -Signal
21.90
12/312015
0101-00000-13201
386026-201283
Round Take &135th -Signal
17.55
12/312015
010143400-62005
386026201284
Round Use &135th -Signal
21.95
12/312015
0101-00000-13201
386026201284
County Road 9 & 116 - Signal
32.77
12/312015
010143400-62005
386026-201749
Covey Road 9&116 -Signal
17.53
12/318015
0101-00000-13201
386026201749
Paraphrase #4
218.69
12/312015
510048100-62005
386026231280
City Hall Garage
18.15
_ 12/312015
010141960-62005
386026231281
AP -Computer Check Proof List by Vendor (01/148016 - 3:16 PM) Pege 3
Invoice No Description Amount Payment Date Ace( Number Reference
Tower#2
28.32
12/31/2015
5100-481W-62005
386026-231282
Pumphouse#5
150.30
12/31/2015
5100-48100-62005
386026.237118
Hidden Creek E Pk -Sec Light
12.53
12/31/2015
010145000-62005
386026-238967
Pleasant Oaks -Security Light
12.53
12/31/2015
010145000-62005
386026-238968
Pumphouse#6
48.33
12/31/2015
5100-48100-62005
386026-24540)
KelseyiRd Lk Pk -Security Light
1253
12/31/2015
0101-45000-62005
386026246004
Round Lake &161st -Signal
36.91
12/31/2015
010143400.62005
386026230276
Hawkridge Park -Security Light
53.15
12/318015
010145000-62005
386026-230286
Sunshine Park
191.13
12/3 1801 5
010145000,62005
386026-230685
City Hall - Light
1,387.47
12/318015
010141910-62005
386026-231135
Rourd Lake &138th -Signal
34.54
12618015
010143400-62005
386026-201751
Pumphouse NJ
62.46
12/31/2015
51N48100-62WS
386026-201767
Round Lake &140th -Signal
33.97
12/318015
010143400-62005
386026-201777
North Woods West Park
13.63
12018015
010145000-62005
386026-201868
Hanson & 138th Lane
12.50
12/312015
530048300-62005
386026-202678
Banker & Hanson - Signal
47.92
12018015
010143400-62005
386026-203068
Pumphouse#3
49.24
1251/2015
510048100fi2005
38602&203069
Pmine Knoll Park
34.30
12/31/2015
010145000-62005
386026-175813
Creekview, Crossing Park
1253
ID31/2015
010145000.62005
386026175877
Street Lights
444.00
IV31/1015
010143500.62005
386026176059
Street Lights
1,703.29
12/318015
010143500.62005
386026176061
Street Lights
14,795.55
12/318015
010143600.62005
386026176201
Tower#1
14078
12/318015
5100.48100-62005
386026178452
Fire Station 42
438.59
12131/2015
010141920-62005
386026178835
Lift Station 41
146.99
12/318015
5200-48200-62005
386026178836
13404 Narcissus St - Light
1253
12/31/2015
0101-4500462015
386026201125
Pumphouse#2
143.12
12131/2015
5100-48100.62005
386026201125
Round Lake &136th -Signal
17.49
12618015
010143400-62005
386026201283
14298 Round Lake - Signal
29.45
12/318015
010143400.62005
386026279219
Andover Station North Ballad
15492
121318015
010145000-62005
386026292904
Andover St Ballfield Lights
27.66
12131/2015
010145000-62005
386026292904
Andover St N Ballfield Lights
41.50
1231/2015
010143500-62005
386026292034
Public Works
2,028.22
12/31/2015
0101-41930-62005
386026159276
Langseth Park
12.53
12/31/2015
010145000-62005
386026-174273
Hidden Creek North Park
25.06
12131/2015
0101-45000-62005
386026174280
Fax Meadows Park
12.53
1231/2015
010145000-62005
386026-175264
Norte., Park
7.94
1231/2015
01014SM42005
386026175703
Electric Service
17.60
1231/2015
010143500-62005
386026230276
Wayside Hem- 1000 Crosstown Blvd.
21.47
121318015
010143400-62005
386026299229
Control Valve Vault
22.67
12312015
5100-48100.62005
386026201816
Signal - Crosstown&Andover Blvd.
39.78
121318015
010143400.62005
386026266238
Andover Station ll - Lights
24935
121318015
2110-00000-11310
386026295855
1019 Andover Blvd -Wayside He.
20.75
12/318015
010143400-62005
_ _ 386026297583
AP -Computer Check Proof List by Vendor (01/148016 - 3:16 PM) Page 4
Invoire No Description Amount Payment Dale Aral Number Reference
Crooked Lake Boat Shelter
13.74
12/318015
010145000-62005
386026-298796
Signal- 13976 Hanson Blvd. NW
3374
12/318015
010143400-62005
386026-298781
Oak Bluff Park-Secunty Light
20.74
12/318015
01014500062005
386026-299378
Bus Sign- 1721 Bunker Lk Blvd
26.33
12/318015
2110-00000-11310
386026-299532
Bus Sign -13980 Hanson Blvd
41.55
12/318015
2110-00000-11310
386026-299533
ASN Street Lights
22048
12/318015
2110-00000-11310
386026-299989
Siren X5-2748161st Ave NW
5.00
12/318015
010142400-62005
386026-300397
Sim #12-Bunker&Marigold St. NW
5.00
12/318015
01014240062005
306026-300398
Siren e10 - 145th & Vintage St. NW
5.00
12/318015
010142400-62005
386026-300399
Siren kl l - 1381, Lane & Drake St. NW
5.00
12/318015
010142400-62005
386026-300400
Siren d6 - 16050 Consume Blvd. NW
5.00
12/318015
010142400-62005
386026-300401
Siren 48 - 1685 C..(. n Blvd. NW
5.00
12/318015
010142400-62005
386026-300402
Sim 42 - 174th & Round Lake Blvd. NW
5.00
12/318015
010142400-62005
386026-300403
Siren e9 -139th& Crosstown Blvd. NW
5p
12/318015
010142400-62005
386026-300404
Siren N7 -Andover Blvd.&Prairie Road
5.00
12518015
010142400-62005
386026-300405
Siren el - 176th & Ward Lake Drive NW
5.00
12818015
010142400-62005
386026-300406
Siren M3 - 16860 Roanoke St. NW
5.00
12/312015
010142400-62005
386026-300407
Check Total: 49,664.37
Vend.,: ESRI ESRI Check Sequence: 8 ACH Enabled: False
93074740
AmGIS SoOware Meinrenance Contract
165.00
01/148016
222041600-62305
93074740
A.GIS Saltware Maintenance Contract
330.00
01/148016
510048100-62305
93074740
ArcGIS Sofwarc Maintenance Contract
330.00
01/148016
520048200-62305
93074740
A.GIS SoRware Maintenance Contract
330.00
01/148016
221041600-62305
93074740
AmGIS Software Maintenance Contract
330.00
01/148016
225041600-62305
93074740
AmGIS Software Maintenance Contract
16500
01/14/2016
530048300-62305
Check Total:
1,65000
Vendor: G&K
G&K Services lac
Check Sequence: 9 ACH Enabled: False
1182480142
Uniform Cleaning
19.61
01/142016
610048800-61020
1182480142
Uniform Cleaning
39.25
01/148016
52004820061005
1182480142
Uniform Cleaning
19.64
01/148016
51004810061005
1182480142
Uniform Cleaning
58.89
01/148016
010145000.61020
1182480142
Uniform Cleaning
19.64
01/148016
01014330061020
1182480142
Uniform Cleaning
137.42
01/148016
010143100.61020
1182480143
Floor Mat Rental
54.70
01/19/2016
010141930.62200
1182480144
Floor Mat Rental
33.60
01/148016
01014191062200
1182480145
Floor Mat Rental
108.78
01/148016
510048100.622011
1182491621
Unborn, Cleaning
19.64
01/148016
510048100-61005
1182491621
Uniform Cleaning
137.42
01/148016
010143100.61020
1182491621
Uniform Cleaning
39.25
01/14/2016
520048200-61005
AP -Computer Check Proof Listby Vendor(01/148016-3:16PM) Page
IInvoice No Description Amount Payment Date Acct Number Reference
1182491621
Uniform Cleaning
1182491621
Uniform Cleaning
1182491621
Uniform Cleaning
58.89
Check Total:
Vendoc HAMLIN
Dwaine Universiry
2016NPDES
Check Total:
Vendor: HowiesHo
Howies Hockey Tape
22441
Resale Items for Pro Shop
1,000.00
Check Toal:
Vendor: HydraSpe
Hydraulic Specialty Co
0907955973
Motor P' Keyed Shaft W/Shaft Protector
168.34
Check Total:
Vendor: IDEAL
Ideal Advenising, Inc
39698
Uniform Hata
Check Total:
Vendor: USBank
U.S. Bank
4167038
GO Abatement Bonds 2012C
148.75
Check Total:
Toa] for Check Run:
Total of Number of Checks:
IAP-Compmer Check Proof List by Vendor (01/14/2016 - 3:16 PM)
19.61
01/142016
61004880061020
19.64
01/142016
010143300-61020
58.89
01/142016
0101-45000-61020
785.98
Check S,mr.: 10
1,000.00
01/142016
530048300-61320
1,000.00
Check Sequence: 11
168.34
01/142016
213044200-61245
168.34
Check Sequence: 12
148.75
01/142016
610048800-61115
148.75
Check Sequence 13
1,800.00
01/142016
010142200-61305
1,800.00
Check Stquence: 14
425.00
01/142016
340547000-66350
425.00
ACH Enabled: False
ACH Enabled: False
ACH Enabicd: False
ACH Enabled: False
ACH Enabled: False
Page 6
Accounts Payable
Computer Check Proof List by Vendor
User: brendaf
Primed: Ol/14Q016- 3:44PM
Batch: 00419.01.2016
Invoice No Description
Amount Payment Date Acct Number
er Tv 0P
N 6W -
Reference
Vendor: AnkCo01
Anoka Co Treasurer
Check Sequence: 1
ACH Enabled: False
130856
20161 st Qtr Law Enforcement Contract
734,116.95
01/192016
0101421M-63010
Chack Total:
934,116.75
Vendor: Co,rdCo
Cravat Constructors, lac
Check Sequence: 2
ACII Enabled: False
821509
Preventive Maintenance Contract
6,237.50
01/19/2016
213044006-62300
821509
Preventive Maintenance Contract
1,70000
01/19/2016
0101-41920-62300
821509
Preventive Maintenance Contract
1,537.50
01//92016
5100-48100.62300
821509
Preventive Maintenance Contract
2,300.00
01/19/2016
010141910.62300
Check Total:
11,995.00
Vendor: Hawkinsl
Ilawkins & Ba arnpreer, P.A.
Check Sequence: 3
ACH Enabled: False
December 2015
December 2015 Legal Services
14,981.92
12131/2015
0101-41240.63015
Dectmber2015
Andover Station North
58.55
12212015
4501-49300-63015
December 2015
Co., Oaks West PUD Amend
485.10
12/31/2015
7200-00000.24202
Check Total:
15,525.57
Vendor: MetCounN
Metro Council Wastewater
Check Sequence:4
ACH Enabled: False
0001051002
February 2016 Sewer Services
94,380.15
01/19/2016
5200-48200.63230
Check Total:
94,380.15
Vendor: Me1C0u0E
Metropolitan Council Environmental Services
Check Sequence:5
ACH Enabled: False
December 2015
December 2015 Sac Repan
-124.25
120 U2015
010141400-58100
December 2015
December 2015 Sac Repon
12,425.00
12/3112015
0101-f)MM-23201
Check Total:
12,300.75
Vendor: NMMA
North Men, Mayors Association
Check Sequence:6
ACH beat False
99000386
2016 No. Metro Mnyon Assoc. Membership Do,
13,909.00
01/19Q016
010141100-61320
99000386
2016 No. Metm Mayors Astec. Membership Du.
1,058.00
01/192016
211046500.63005
AP -Computer Check Proof List by Vendor (01/14/2016- 3:44 PM) Psgc I
Invoice No Description Amount Payment Date Acct Number Reference
Check Total:
1476]00
Vendor: SWLmnd S.W. Land LLC
Check Sequence: 7 ACH Enabled: False
Water Main for Country Oaks North
72,21200
01/19/2016
411049300-63010
Check Total:
72,212.00
Wader: TonyEmm( Tony Emmcrich Construction Inc.
Check Sequence: 8 ACH Enabled: False
Winslow Woods 2nd Addition
7,059.50
01/19rz016
411049300-63010
Winslow Woods 2M Addition
64,725.18
01/198016
4120.49300-63010
Check Total:
71,7M.68
Total for Check Rim:
Total of Number of Checks:
AP -Computer Check Pr0ofList by Vandor (01/14/2016 - 3:44 ENE)
Page 2
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator / Finance Director
FROM: Lee Brezinka, Assistant Finance Director
SUBJECT: Approve Debt Service Payments
DATE: January 19, 2016
Attached are debt service payments to be paid on January 29, 2016
DISCUSSION
Debt service payments totaling $2,726,336.26 are due on February 1, 2016. These are scheduled
debt service payments.
BUDGETIMPACT
These are scheduled debt service payments.
ACTION REOUESTED
The Andover City Council is requested to approve total payments in the amount of
$2,726,336.26. Please note that Council Meeting minutes will be used as documented approval.
Respectfully submitted,
Lee Brezinka
Attachment
CITY OF ANDOVER
Debt Service Payment Schedule - February 1, 2016
Principal
Interest
Total
General Obligation Revenue Bonds
2007B G.O. Water Revenue Refunding Bonds
$ 550,000.00 $
102,773.13
$ 652,773.13
2009A G.O. Water Revenue Bonds
65,000.00
12,265.00
77,265.00
Abatement Bonds
2012C G.O. Abatement Bonds
845,000.00
187,865.63
1,032,865.63
Certificates of Indebtedness
2012A G.O. Equipment Certificate
50,000.00
5,850.00
55,850.00
2014A G.O. Equipment Certificate
260,000.00
12,650.00
272,650.00
Capital Improvement Bonds
2012B G.O. Capital Improvement Refunding Bonds
470,000.00
4,700.00
474,700.00 Final payment
Referendum Bonds
2010A G.O. Open Space Bonds
145,000.00
15,232.50
160,232.50
_L_2 $
341,336.26
$ 2,726.336.26
c I T Y o f �•
_ X66,Y
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administmt
FROM: David D. Berkowitz, Director ofPublic orks/City Engineer
SUBJECT: Approve Resolution & Master Partnership Contract/MuDOT - Engineering/
DATE: January 19, 2016
INTRODUCTION
The City Council is requested to approve the resolution and Master Partnership Contract with
MnDOT for possible services rendered.
DISCUSSION
This Master Partnership Contract provides for MnDOT and Local Agencies to provide payment
to each other for services rendered. Possible services that could be provided are Technical,
Professional, Roadway Maintenance, Construction Administration and Emergency Services.
This contract provides the City with options if such an opportunity arises.
ACTION REQUIRED
The City Council is requested to approve the attached resolution and Master Partnership Contract
with MnDOT.
Respectfully submitted,
David D. Berkowitz
Attachments: Resolution & Master Partnership Plan
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
Whereas, The Minnesota Department of Transportation wishes to cooperate
closely with local units of government to coordinate the delivery of transportation
services and maximize the efficient delivery of such services at all levels of government;
and
Whereas, MnDOT and local governments are authorized by Minnesota Statutes
sections 471.59, 174.02, and 161.20, to undertake collaborative efforts for the design,
construction, maintenance and operation of state and local roads; and
Whereas: the parties wish to able to respond quickly and efficiently to such
opportunities for collaboration, and have determined that having the ability to write "work
orders" against a master contract would provide the greatest speed and flexibility in
responding to identified needs.
Therefore, be it resolved:
1. That the City of Andover enter into a Master Partnership Contract with the Minnesota
Department of Transportation, a copy of which was before the Council.
2. That the Mayor of Andover is authorized to execute such contract and any
amendments thereto.
3. That the Andover City Engineer is authorized to negotiate work order contracts
pursuant to the Master Contract, which work order contracts, may provide for
payment to or from MnDOT, and that the Andover City Engineer may execute such
work order contracts on behalf of the City of Andover of without further approval by
this Council.
Adopted by the City Council of the City of Andover this 19" day of January ,
2016.
Julie Trude - Mayor
ATTEST:
Michelle Hartner — Deputy City Clerk
MnDOT Agreement # 1002044
STATE OF MINNESOTA
AND
CITY OF ANDOVER
MASTER PARTNERSHIP CONTRACT
This master contract is between the State of Minnesota, acting through its Commissioner of Transportation
hereinafter referred to as the "State" and the City of Andover, acting through its City Council, hereinafter referred
to as the "Local Government."
Recitals
1. The parties are authorized to enter into this agreement pursuant to Minnesota Statutes. §§15.061, 471.59
and 174.02.
2. Minn. Stat § 161.20, subd. 2, authorizes the Commissioner of Transportation to make arrangements with
and cooperate with any governmental authority for the purposes of constructing, maintaining and
improving the trunk highway system.
3. Each party to this Contract is a "road authority" as defined by Minn. Stat. § 160.02, subd. 25.
4. Minn. Sint. § 161.39, subd. 1, authorizes a road authority to perform work for another road authority.
Such work may include providing technical and engineering advice, assistance and supervision,
surveying, preparing plans for the construction or reconstruction of roadways, and performing roadway
maintenance.
5. Minn. Stat. §174.02, subd. 6, authorizes the Commissioner of Transportation to enter into agreements
with other governmental entities for research and experimentation; for sharing facilities, equipment, staff,
data, or other means of providing transportation -related services; or for other cooperative programs that
promote efficiencies in providing governmental services, or that further development of innovation in
transportation for the benefit of the citizens of Minnesota.
6. Each party wishes to occasionally procure services from the other party, which the parties agree will
enhance the efficiency of delivering governmental services at all levels. This Master Partnership Contract
provides a framework for the efficient handling of such requests. This Master Partnership Contract
contains terms generally governing the relationship between the parties hereto. When specific services are
requested, the parties will (unless otherwise specified herein) enter into a "Work Order" contracts.
7. Subsequent to the execution of this Master Partnership Contract, the parties may (but are not required to)
enter into "Work Order" contracts. These Work Orders will specify the work to be done, timelines for
completion, and compensation to be paid for the specific work.
8. The parties are entering into this Master Partnership Contract to establish terms that %ill govern all of the
Work Orders subsequently issued under the authority of this Contract.
Master Contract
1. Term of Master Contract; Use of Work Order Contracts; Survival of Terms
1.1. Effective Date. This contract will be effective on the date last signed by the Local Government,
and all State officials as required under Minn. Stat. § 16C.05, subd. 2.
1.2. A party must not accept work under this Contract until it is fully executed.
1.3. Expiration Data This Contract will expire on June 30, 2017.
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1.4. Work Order Contracts A work order contract must be negotiated and executed (by both the State
and the Local Government) for each particular engagement, except for Technical Services
provided by the State to the Local Government as specified in Article 2. The work order contract
must specify the detailed scope of work and deliverables for that engagement. A party must not
begin work under a work order until such work order is fully executed. The terms of this Master
Partnership Contract will apply to all work orders issued hereunder, unless specifically varied in
the work order. The Local Government understands that this Master Contract is not a guarantee of
any payments or work order assignments, and that payments will only be issued for work actually
performed under fully -executed work orders.
1.5. Survival of Terms. The following clauses survive the expiration or cancellation of this roaster
contract and all work order contracts: 12. Liability; 13. State Audits; 14. Government Data
Practices and Intellectual Property; 17. Publicity; 18. Governing Law, Jurisdiction, and Venue;
and 22. Data Disclosure. All terms of this Master Contract will survive with respect to any Work
Order issued prior to the expiration date of the Master Contract.
1.6. Sample Work Order. A sample work order contract is available upon request from the State.
2. Technical Services
2.1. Technical Services include repetitive low-cost services routinely performed by the State for the
Local Government. These services may be performed by the State for the Local Government
without the execution of a work order, as these services are provided in accordance with
standardized practices and processes and do not require a detailed scope of work. Technical
services are limited to the following services:
2.1.1. Pavement Sniping, Sign and Signal Repair, Bridge Load Ratings, Bridge and Structure
Inspections, Minor Bridge Maintenance, Minor Road Maintenance (such as guard rail repair
and sign knockdown repair), Pavement Condition Data, Materials Testing and Carcass
Removal.
2.1.2. Every other service not falling under the services listed in 2. 1.1 will require a Work
Order contract.
2.2. The Local Government may request the State to perform Technical Services in an informal
manner, such as by the use of email, a purchase order, or by delivering materials to a State lab
and requesting testing. A request may be made via telephone, but will not be considered accepted
unless acknowledged in writing by the State.
2.3. The State will promptly inform the Local Government if the State will be unable to perform the
requested Technical Services. Otherwise, the State will perform the Technical Services in
accordance with the State's normal processes and practices, including scheduling practices taking
into account the availability of State staff and equipment.
2.4. Payment Basis. Unless otherwise agreed to by the parties prior to performance of the services,
the State will charge the Local Government the State's then -current rate for performing the
Technical Services. The then -current rate may include the State's normal and customary labor
additives. The State will invoice the Local Government upon completion of the services, or at
regular intervals not more than once monthly as agreed upon by the parties. The invoice will
provide a summary of the Technical Services provided by the State during the invoice period.
Services Requiring A Work Order Contract
3.1. Work Order Contracts. A party may request the other party to perform any of the following
services under individual work order contracts.
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3.2. ' Professional and Technical Services. A party may provide professional and technical services
upon the request of the other party. As defined by Minn. Stat. § 16C.08, subd. 1,
professional/technical services "means services that are intellectual in character, including
consultation, analysis, evaluation, prediction, planning, programming, or recommendation; and
result in the production of a report or completion of a task." Professional and technical services
do not include providing supplies or materials except as incidental to performing such services.
Professional and technical services include (by way of example and without limitation)
engineering services, surveying, foundation recommendations and reports, environmental
documentation, right-of-way assistance (such as performing appraisals or providing relocation
assistance, but excluding the exercise of the power of eminent domain), geometric layouts, final
construction plans, graphic presentations, public relations, and facilitating open houses. A party
will normally provide such services with its own personnel; however, a party's
professional/technical services may also include hiring and managing outside consultants to
perform work provided that a party itself provides active project management for the use of such
outside consultants.
3.3. Roadway Maintenance. A party may provide roadway maintenance upon the request of the other
party. Roadway maintenance does not include roadway reconstruction. This work may include
but is not limited to snow removal, ditch spraying, roadside mowing, bituminous mill and overlay
(only small projects), seal coat, bridge hits, major retaining wall failures, major drainage failures,
and message painting. All services must be performed by an employee with sufficient skills,
training, expertise or certification to perform such work, and work must be supervised by a
qualified employee of the party performing the work.
3.4. Construction Administration. A party may administer roadway construction projects upon the
request of the other party. Roadway construction includes (by way of example and without
limitation) the construction, reconstruction, or rehabilitation of mainline, shoulder, median,
pedestrian or bicycle pathway, lighting and signal systems, pavement mill and overlays, seal
coating, guardrail installation, and channelization. These services may be performed by the
Providing Party's own forces, or the Providing Party may administer outside contracts for such
work. Construction administration may include letting and awarding construction contracts for
such work (including state projects to be completed in conjunction with local projects). All
contract administration services must be performed by an employee with sufficient skills,
training, expertise or certification to perform such work.
3.5.. Emergency Services. A party may provide aid upon request of the other party in the event of a
man-made disaster, natural disaster or other act of God. Emergency services includes all those
services as the parties mutually agree are necessary to plan for, prepare for, deal with, and recover
from emergency situations. These services include, without limitation, planning, engineering,
construction, maintenance, and removal and disposal services related to things such as road
closures, traffic control, debris removal, flood protection and mitigation, sign repair, sandbag
activities and general cleanup. Work will be performed by an employee with sufficient skills,
training, expertise or certification to perform such work, and work must be supervised by a
qualified employee of the party performing the work. If it is not feasible to have an executed
work order prior to performance of the work, the parties will promptly confer to determine
whether work may be commenced without a fully -executed work order in place. If work
commences without a fallycxecuted work order, the parties will follow up with execution of a
work order as soon as feasible.
3.6. When a need is identified, the State and the Local Government will discuss the proposed work
and the resources needed to perform the work. If a party desires to perform such work, the parties
will negotiate the specific and detailed work tasks and cost. The State will then prepare a work
order contract. Generally, a work order contract will be limited to one specific
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project/engagement, although "on call" work orders may be prepared for certain types of services,
especially for "Technical Services" items as identified section 2.1.2. The work order will also
identify specific deliverables required, and timeframes for completing work. A work order most
be fully executed by the parties prior to work being commenced. The Local Government will not
be paid for work performed prior to execution of a work order and authorization by the State.
Responsibilities of the Providing Party
The party requesting the work will be referred to as the "Requesting Party" and the party performing the
work will be referred to as the "Providing Party." Each work order will set forth particular requirements
for that projectlengagement.
4.1. Terms Applicable to ALL Work Orders The terms in this section 4.1 will apply to ALL work
orders.
4.1.1. Each work order will identify an Authorized Representative for each party. Each party's
authorized representative is responsible for administering the work order, and has the
authority to make any decisions regarding the work, and to give and receive any notices
required or permitted under this Master Contract or the work order.
4.1.2. The Providing Party will furnish and assign a publicly employed licensed engineer
(Project Engineer), to be in responsible charge of the project(s) and to supervise and
direct the work to be performed under each work order. For services not requiring an
engineer, the Providing Party will furnish and assign another responsible employee to be
in charge of the project. The services of the Providing Party under a work order may not
be otherwise assigned, sublet, or transferred unless approved in writing by the Requesting
Party's authorized representative. This written consent will in no way relieve the
Providing Party from its primary responsibility for the work.
4.1.3. If the Local Government is the Providing Party, the Project Engineer may request in
writing specific engineering and/or technical services from the State, pursuant to Minn.
Stat. Section 161.39. The work order may require the Local Government to deposit
payment in advance or may, at the State's option, permit payment in arrears. If the State
furnishes the services requested, the Local Government will promptly pay the State to
reimburse the state trunk highway fund for the full cost and expense of furnishing such
services. The costs and expenses will include the current State labor additives and
overhead rates, subject to adjustment based on actual direct costs that have been verified
by audit.
4.1.4. Only the receipt of a fully executed work order contract authorizes the Providing Party to
begin work on a project. Any and all effort, expenses, or actions taken by the Providing
Party before the work order contract is fully executed is considered unauthorized and
undertaken at the risk of non-payment.
4.1.5. In connection with the performance of this contract and any work orders issued
hereunder, the Providing Agency will comply with all applicable Federal and State laws
and regulations. When the Providing Party is authorized or permitted to award contracts
in connection with any work order, the Providing Party will require and cause its
contractors and subcontractors to comply with all Federal and State laws and regulations.
4.2. Additional Terms for Roadway Maintenance. The terms of section 4.1 and this section 4.2 will
apply to all work orders for Roadway Maintenance.
4.2.1. Unless otherwise provided for by agreement or work order, the Providing Party must
obtain all permits and sanctions that may be required for the proper and lawful
performance of the work.
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4.2.2. The Providing Party must perform maintenance in accordance with MnDOT maintenance
manuals, policies and operations.
4.2.3. The Providing Party must use State -approved materials, including (byway of example and
without limitation), sign posts, sign sheeting, and de-icing and anti -icing chemicals.
4.3. Additional Terms for Construction Administradom The terms of section 4.1 and this section 4.3
will apply to all work orders for construction administration.
4.3.1. Contract(s) must be awarded to the lowest responsible bidder or best value proposer in
accordance with state law.
4.3.2. Contractor(s) must be required to post payment and performance bonds in an amount
equal to the contract meant. The Providing Party will take all necessary action to make
claims against such bonds in the event of any default by the contractor.
4.3.3. Contractor(s) must be required to perform work in accordance with the latest edition of
the Minnesota Department of Transportation Standard Specifications for Construction.
4.3.4. For work performed on State right-of-way, contractor(s) must be required to indemnify
and hold the State harmless against any loss incurred with respect to the performance of
the contracted work, and must be required to provide evidence of insurance coverage
commensurate with project risk.
4.3.5. Contractor(s) must pay prevailing wages pursuant to applicable state and federal law.
4.3.6. Contractor(s) must comply with all applicable Federal, and State laws, ordinances and
regulations, including but not limited to applicable human rlghWanti-discrimination laws
and laws concerning the participation of Disadvantaged Business Enterprises in federally -
assisted contracts
4.3.7. Unless otherwise agreed in a Work Order, each party will be responsible for providing
rights of way, easement, and construction permits for its portion of the
improvements. Each party will, upon the other's request, famish copies of right of way
certificates, easements, and construction permits.
4.3.8. The Providing Party may approve minor changes to the Requesting Party's portion of the
project work if such changes do not increase the Requesting Party's cost obligation under
the applicable work order.
4.3.9. The Providing Party will not approve any contractor claims for additional compensation
without the Requesting Party's written approval, and the execution of a proper
amendment to the applicable work order when necessary. The Local Government will
tender the processing and defense of any such claims to the State upon the State's
request.
4.3.10. The Local Government must coordinate all trunk highway work affecting any utilities
with the State's Utilities Office.
4.3.11. The Providing Party must coordinate all necessary detours with the Requesting Party.
4.3.12. If the Local Government is the Providing Party, and there is work performed on the trunk
highway right-of-way, the following will apply:
4.3.12.1 The Local Government will have a permit to perform the work on the trunk
highway. The State may revoke this permit if the work is not being performed
in a safe, proper and skillful manner, or if the contractor is violating the terns
of any law, regulation, or pemtit applicable to the work. The State will have no
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liability to the Local Government, or its contractor, if work is suspended or
stopped due to any such condition or concern.
4.3.12.2 The Local Government will require its contractor to conduct all traffic control
in accordance with the Minnesota Manual on Uniform Traffic Control Devices.
4.3.12.3 The Local Government will require its contractor to comply with the terms of
all permits issued for the project including, but not limited to,.NPDES and
other environmental permits.
4.3.12.4 All improvements constructed on the State's right-of-way will become the
property of the State.
5. Responsibilities of the Requesting Party
5.1. After authorizing the Providing Party to begin work, the Requesting Party will furnish any data or
material in its possession relating to the project that may be of use to the Providing Party in
performing the work.
5.2. All such data furnished to the Providing Party will remain the property of the Requesting Party
and will be promptly returned upon the Requesting Party's request or upon the expiration or
termination of this contract (subject to data retention requirements of the Minnesota Government
Data Practices Act and other applicable law).
5.3. The Providing Party will analyze all such data furnished by the Requesting Party. If the Providing
Party finds any such data to be incorrect or incomplete, the Providing Party will bring the facts to
the attention of the Requesting Party before proceeding with the part of the project affected. The
Providing Party will investigate the matter, and if it finds that such data is incorrect or
incomplete, it will promptly determine a method for furnishing corrected data. Delay in
furnishing data will not be considered justification for an adjustment in compensation.
5.4. The State will provide to the Local Government copies of any Trunk Highway fund clauses to be
included in the bid solicitation and will provide any required Trunk Highway fund provisions to
be included in the Proposal for Highway Construction, that are different from those required for
State Aid construction.
5.5. The Requesting Party will perform final reviews and/or inspections of its portion of the project
work. If the work is found to have been completed in accordance with the work order contract,
the Requesting Party will promptly release any remaining funds due the Providing Party for the
Project(s).
5.6. The work order contracts may include additional responsibilities to be completed by the
Requesting Party.
6. Time
In the performance of project work under a work order contract, time is of the essence.
7. Consideration and Payment
7.1. Consideration. The Requesting Party will pay the Providing Party as specified in the work order.
The State's normal and customary labor additives will apply to work performed by the State,
unless otherwise specified in the work order. The State's normal and customary labor additives
will not apply if the parties agree to a "lump sum" or "unit rate" payment.
7.2. State's Maximum Obligation. The total compensation to be paid by the State to the Local
Government under all work order contracts issued pursuant to this Master Contract will not
exceed $100,000.00.
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7.3. Travel Expenses. It is anticipated that all travel expenses will be included in the base cost of the
Providing Party's services, and unless otherwise specifically set forth in an applicable work order,
the Providing Party will not be separately reimbursed for travel and subsistence expenses incurred
by the Providing Party in performing any work order contract. In those cases where the State
agrees to reimburse travel expenses, such expenses will be reimbursed in the same manner and in
no greater amount than provided in the current "MnDOT Travel Regulations" a copy of which is
on file with and available from the MnDOT District Office. The Local Government will not be
reimbursed for travel and subsistence expenses incurred outside of Minnesota unless it has
received the State's prior written approval for such travel.
7.4. Payment.
7.4.1. Generally. The Requesting Party will pay the Providing Party as specified in the
applicable work order, and will make prompt payment in accordance with Minnesota law.
7.4.2. Payment by the Local Government.
7.4.2.1. The Local Government will make payment to the order of the Commissioner of
Transportation.
7.4.2.2. IMPORTANT NOTE: PAYMENT MUST REFERENCE THE "MNDOT
CONTRACT NUMBER" SHOWN ON THE FACE PAGE OF THIS
CONTRACT AND THE "INVOICE NUMBER" ON THE INVOICE
RECEIVED FROM MNDOT.
7.4.2.3. Remit payment to the address below:
MnDOT
Atm: Cash Accounting
RE: MnDOT Contract Number 1002044 and Invoice Number 1Nt♦gNkll
Mail Stop 215
395 John Ireland Blvd
St. Paul, MN 55155
7.4.3. Payment by the State.
7.4.3.1. Generally. The State will promptly pay the Local Government after the Local
Government presents an itemized invoice for the services actually performed and
the State's Authorized Representative accepts the invoiced services. Invoices
must be submitted as specified in the applicable work order, but no more
frequently than monthly.
7:4.3.2. Retainage for Professional and Technical Services. For work orders for
professional and technical services, as required by Minn. Stat. § I6C.08, subd.
2(10), no more than 90 percent of the amount due under any work order contract
may be paid until the final product of the work order contract has been reviewed
by the State's authorized representative. The balance due will be paid when the
State's authorized representative determines that the Local Government has
satisfactorily fulfilled all the terms of the work order contract.
8. Conditions of Payment
All work performed by the Providing Party under a work order contract must be performed to the
Requesting Party's satisfaction, as determined at the sole and reasonable discretion of the Requesting
Party's Authorized Representative and in accordance with all applicable federal and state laws, rules, and
regulations. The Providing Party will not receive payment for work found by the State to be
unsatisfactory or performed in violation of federal or state law.
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Local Government's Authorized Representative and Project Manager; Authority to Execute Work
Order Contracts
9.1. The Local Government's Authorized Representative for administering this master contract is the
Local Government's Engineer, and the Engineer has the responsibility to monitor the Local
Government's performance. The Local Government's Authorized Representative is also
authorized to execute work order contracts on behalf of the Local Government without approval
of each proposed work order contract by its governing body.
9.2. The Local Government's Project Manager will be identified in each work order contract.
10. State's Authorized Representative and Project Manager
10.1. The State's Authorized Representative for this master contract is the District State Aid Engineer,
who has the responsibility to monitor the State's performance.
10.2. The State's Project Manager will be identified in each work order contract.
11. Assignment, Amendments, Waiver, and Contract Complete
11.1. Assignment Neither party may assignor transfer any rights or obligations under this Master
Contractor any work order contract without the prior consent of the other and a fully executed
Assignment Agreement, executed and approved by the same parties who executed and approved
this Master Contract, or their successors in office.
11.2. Amendments. Any amendment to this master contract or any work order contract must be in
writing and will not be effective until it has been executed and approved by the same parties who
executed and approved the original contract, or their successors in office.
11.3. Waiver. If a party fails to enforce any provision of this master contract or any work order
contract, that failure does not waive the provision or the party's right to subsequently enforce it.
11.4. Contract Complete. This master contract and any work order contract contain all negotiations and
agreements between the State and the Local Government. No other understanding regarding this
master contract or any work order contract issued hereunder, whether written or oral may be used
to bind either parry.
12. Liability.
Each party will be responsible for its own acts and omissions to the extent provided by law. The Local
Government's liability is governed by Minn. Stat. chapter 466 and other applicable law. The State's
liability is governed by Minn. Stat. section 3.736 and other applicable law. This clause will not be
construed to bar any legal remedies a party may have for the other party's failure to fulfill its obligations
under this master contract or any work order contract. Neither party agrees to assume any environmental
liability on behalf of the other party. A Providing Party ander any work order is acting only as a
"Contractor" to the Requesting Party, as the term "Contractor" is defined in Minn. Stat. § 115B.03 (subd.
10), and is entitled to the protections afforded to a "Contractor" by the Minnesota Environmental
Response and Liability Act. The parties specifically intend that Minn. Stat. §471.59 subd. Is will apply to
any work undertaken under this Master Contract and any work order issued hereunder.
13. State Audits
Under Minn. Stat. § 16C.05, subd. 5, the party's books, records, documents, and accounting procedures
and practices relevant to any work order contract are subject to examination by the parties and by the
State Auditor or Legislative Auditor, as appropriate, for a minimum of six years from the end of this
Master Contract.
14. Government Data Practices and Intellectual Property
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14.1. Government Data Practices. The Local Government and State must comply with the Minnesota
Government Data Practices Act, Minn. Stat. Ch. 13, as it applies to all data provided by the State
under this Master Contract and any work order contract, and as it applies to all data created,
collected, received, stored, used, maintained, or disseminated by the Local Government under this
Master Contract and any work order contract. The civil remedies of Minn. Sort. § 13.08 apply to
the release of the data referred to in this clause by either the Local Government or the State.
14.2. Intellectual Property Rights
14.2.1. Intellectual Property Rights. The Requesting Party will own all rights, title, and interest in
all of the intellectual property rights, including copyrights, patents, trade secrets,
trademarks, and service marks in the Works and Documents created and paid for order
work order contracts. Works means all inventions, improvements, discoveries (whether
or not patentable), databases, computer programs, reports, notes, studies, photographs,
negatives, designs, drawings, specifications, materials, tapes, and disks conceived,
reduced to practice, created or originated by the Providing Party, its employees, agents,
and subcontractors, either individually or jointly with others in the performance of this
master contract or any work order contract. Works includes "Documents." Documents
are the originals of any databases, computer programs, reports, notes, studies,
photographs, negatives, designs, drawings, specifications, materials, tapes, disks, or other
materials, whether in tangible or electronic forms, prepared by the Providing Party, its
employees, agents, or contractors, in the performance of a work order contract. The
Documents will be the exclusive property of the Requesting Party and all such
Documents must be immediately returned to the Requesting Party by the Providing Party
upon completion or cancellation of the work order contract. To the extent possible, those
Works eligible for copyright protection under the United States Copyright Act will be
deemed to be "works made for hire." The Providing Party Government assigns all right,
title, and interest it may have in the Works and the Documents to the Requesting Party.
The Providing Party must, at the request of the Requesting Party, execute all papers and
perform all other acts necessary to transfer or record the Requesting Party's ownership
interest in the Works and Documents. Notwithstanding the foregoing, the Requesting
Party grants the Providing Party an irrevocable and royalty -free license to use such
intellectual property for its own noncommercial purposes, including dissemination to
political subd.s of the state of Minnesota and to transportation -related agencies such as
the American Association of State Highway and Transportation Officials.
14.2.2. Obligations with Respect to Intellectual Property.
14.2.2.1. Notification. Whenever any invention, improvement, or discovery (whether or
not patentable) is made or conceived for the first time or actually or
constructively reduced to practice by the Providing Party, including its
employees and subcontractors, in the performance of the work order contract,
the Providing Party will immediately give the Requesting Party's Authorized
Representative written notice thereof, and must promptly furnish the
Authorized Representative with complete information and/or disclosure
thereon.
14.2.2.2. Representation. The Providing Party must perform all acts, and take all steps
necessary to ensure that all intellectual property rights in the Works and
Documents are the sole property of the Requesting Party, and that neither
Providing Party nor its employees, agents or contractors retain any interest in
and to the Works and Documents.
15. Affirmative Action
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The State intends to carry out its responsibility for requiring affirmative action by its Contractors,
pursuant to Minn. Stat. §363A.36. Pursuant to that Statute, the Local Goverment is encouraged to
prepare and implement an affirmative action plan for the employment of minority persons, women, and
the qualified disabled, and submit such plan to the Commissioner of the Minnesota Department of Human
Rights. In addition, when the Local Government lets a contract for the performance of work under a work
order issued pursuant to this Master Contract, it must include the following in the bid or proposal
solicitation and any contracts awarded as a result thereof:
15.1. Covered Contracts and Contractors. If the Contract exceeds $100,000 and the Contractor
employed more than 40 full-time employees on a single working day during the previous 12
months in Minnesota or in the state where it has its principle place of business, then the
Contractor must comply with the requirements of Minn. Star. § 363A.36 and Mian. R. Parts
5000.3400-5000.3600. A Contractor covered by Minn. Stat. § 363A.36 because it employed more
than 40 full-time employees in another state and does not have a certificate of compliance, must
certify that it is in compliance with federal affirmative action requirements.
15.2. Minn. Stat § 363A36. Minn. Stat § 363A.36 requires the Contractor to have an affirmative
action plan for the employment of minority persons, women, and qualified disabled individuals
approved by the Minnesota Commissioner of Human Rights ("Commissioner') as indicated by a
certificate of compliance. The law addresses suspension or revocation of a certificate of
compliance and contract consequences in that event. A contract awarded without a certificate of
compliance may be voided.
15.3. Minn. R. Parts 5000.3400-5000.3600.
15.3.1. General. Minn. R. Parts 5000.3400-5000.3600 implement Minn. Stat. § 363A.36. These
rules include, but are not limited to, criteria for contents, approval, and implementation of
affirmative action plans; procedures for issuing certificates of compliance and criteria for
determining a contractor's compliance status; procedures for addressing deficiencies,
sanctions, and notice and hearing; annual compliance reports; procedures for compliance
review; and contract consequences for noncompliance. The specific criteria for approval
or rejection of an affirmative action plan are contained in various provisions of Minn. R.
Parts 5000.3400-5000.3600 including, but not limited to, pans 5000.3420-5000.3500 and
5000.3552-5000.3559.
15.3.2. Disabled Workers. The Contractor must comply with the following affirmative action
requirements for disabled workers:
15.3.2.1. The Contractor must not discriminate against any employee or applicant for
employment because of physical or mental disability in regard to any position
for which the employee or applicant for employment is qualified. The
Contractor agrees to take affirmative action to employ, advance in
employment, and otherwise treat qualified disabled persons without
discrimination based upon their physical or mental disability in all employment
practices such as the following: employment, upgrading, demotion or transfer,
recruitment, advertising, layoff or termination, rates of pay or other forms of
compensation, and selection for training, including apprenticeship.
15.3.2.2. The Contractor agrees to comply with the nrles and relevant orders of the
Minnesota Department of Human Rights issued pursuant to the Minnesota
Human Rights Act.
15.3.2.3. In the event of the Contractor's noncompliance with the requirements of this
clause, actions for noncompliance may be taken in accordance with Minn. Stat.
Section 363A.36, and the rules and relevant orders of the Minnesota
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Department of Human Rights issued pursuant to the Minnesota Human Rights
Act.
15.3.2.4. The Contractor agrees to post in conspicuous places, available to employees
and applicants for employment, notices in a form to be prescribed by the
commissioner of the Minnesota Department of Human Rights. Such notices
must state the Contractor's obligation under the law to take affirmative action
to employ and advance in employment qualified disabled employees and
applicants for employment, and the rights of applicants and employees.
15.3.2.5. The Contractor must notify each labor union or representative of workers with
which it has a collective bargaining agreement or other contract understanding,
that the Contractor is bound by the terms of Minn. Stat. Section 363A.36, of
the Minnesota Human Rights Act and is committed to take affirmative action
to employ and advance in employment physically and mentally disabled
persons.
15.3.3. Consequences. The consequences for the Contractor's failure to implement its affirmative
action plan or make a good faith effort to do so include, but are not limited to, suspension or
revocation of a certificate of compliance by the Commissioner, refusal by the
Commissioner to approve subsequent plans, and termination of all or part of this contract by
the Commissioner or the State.
15.3.4. Certification. The Contractor hereby certifies that it is in compliance with the requirements
of Minn. Stat. § 363A.36 and Minn. R. Parts 5000.3400-5000.3600 and is aware of the
consequences for noncompliance.
16. Workers' Compensation
Each party will be responsible for its own employees for any workers compensation claims. This Master
Contract, and any work orders issued hereunder, are not intended to constitute an interchange of
government employees under Minn. Stat. § 15.53. To the extent that this Master Contract, or any work
order issued hereunder, is determined to be subject to Minn. Stat. § 15.53, such statute will control to the
extent of any conflict between the Contract and the statute.
17. Publicity
17.1. Publicity. Any publicity regarding the subject matter of a work order contract where the State is
the Requesting Party must identify the State as the sponsoring agency and must not be released
without prior written approval from the State's Authorized Representative. For purposes of this
provision, publicity includes notices, informational pamphlets, press releases, research, reports,
signs, and similar public notices prepared by or for the Local Government individually or jointly
with others, or any subcontractors, with respect to the program, publications, or services provided
resulting from a work order contract.
17.2. Data Practices Act. Section 17.1 is not intended to override the Local Govermnent's
responsibilities under the Minnesota Government Data Practices Act.
18. Governing Law, Jurisdiction, and Venue
Minnesota law, without regard to its choiceof-law, provisions, governs this master contract and all work
order contracts. Venue for all legal proceedings out of this master contract or any work order contracts, or
the breach of any such contracts, must be in the appropriate state or federal court with competent
jurisdiction in Ramsey County, Minnesota.
19. Prompt Payment; Payment to Subcontractors
Page 11 of 14
CM Masten PaNrerehip Cwnact (CM Rev. 101M015)
MnDOT Agreement #
1002044
The parries must make prompt payment of their obligations in accordance with applicable law. As
required by Minn. Stat. § 16A.1245, when the Local Government lets a contract for work pursuant to any
work order, the Local Government must require its contractor to pay all subcontractors, less any
retainage, within 10 calendar days of the prime contractor's receipt of payment from the Local
Government for undisputed services provided by the subcontractor(s) and must pay interest at the rate of
one and one-half percent per month or any part of a month to the subcontractor(s) on any undisputed
amount not paid on time to the subcontractor(s).
20. Minn. Stat. § 181.59. The Local Government will comply with the provisions of Minn. Stat. § 181.59
which requires: Every contract for or on behalf of the state of Minnesota, or any county, city, town,
township, school, school district, or any other district in the state, for materials, supplies, or construction
shall contain provisions by which the Contractor agrees: (1) That, in the hiring of common or skilled
labor for the performance of any work under any contract, or any subcontract, no contractor, material
supplier, or vendor, shall, by reason of race, creed, or color, discriminate against the person or persons
who are citizens of the United States or resident aliens who are qualified and available to perform the
work to which the employment relates; (2) That no contractor, material supplier, or vendor, shall, in any
manner, discriminate against, or intimidate, or prevent the employment of any person or persons
identified in clause (1) of this section, or on being hired, prevent, or conspire to prevent, the person or
persons from the performance of work under any contract on account of race, creed, or color; (3) That a
violation of this section is a misdemeanor; and (4) That this contract may be canceled or terminated by the
state, county, city, town, school board, or any other person authorized to grant the contracts for
employment, and all money due, or to become due under the contract, may be forfeited for a second or
any subsequent violation of the terns or conditions of this contract.
21. Termination; Suspension
21.1. Termination by the State for Convenience. The State or commissioner of Administration may
cancel this Master Contract and any work order contracts at any time, with or without cause, upon
30 days written notice to the Local Government. Upon termination, the Local Government and
the State will be entitled to payment, determined on a pro rata basis, for services satisfactorily
performed.
21.2. Termination by the Local Government for Convenience. The Local Government may cancel this
Master Contract and any work order contracts at any time, with or without cause, upon 30 days
written notice to the State. Upon termination, the Local Government and the State will be entitled
to payment, determined on a pro rata basis, for services satisfactorily performed.
21.3. Termination for Insufficient Funding. The State may immediately terminate or suspend this
Master Contract and any work order contract if it does not obtain funding from the Minnesota
legislature or other funding source; or if funding cannot be continued at a level sufficient to allow
for the payment of the services covered here. Termination or suspension must be by written or fax
notice to the Local Government. The State is not obligated to pay for any services that are
provided after notice and effective date of termination or suspension. However, the Local
Government will be entitled to payment, determined on a pro rata basis, for services satisfactorily
performed to the extent that funds are available. The State will not be assessed any penalty if the
master contract or work order is terminated because of the decision of the Minnesota legislature
or other funding source, not to appropriate funds. The State most provide the Local Government
notice of the lack of funding within a reasonable time of the State's receiving that notice.
22. Data Disclosure
Under Minn. Stat. §270C.65, subd. 3, and other applicable law, the Local Government consents to
disclosure of its federal employer tax identification number, and/or Minnesota tax identification number,
already provided to the State, to federal and state tax agencies and state personnel involved in the
Page 12 of 14
CM Mesio• PaAnmhfp Corinna( (CM Rev. 101052015)
MnDOT Agreement #
1002044
payment of state obligations. These identification numbers may be used in the enforcement of federal and
state tax laws which could result in action requiring the Local Government to file state tax returns and pay
delinquent state tax liabilities, if any.
23. Defense of Claims and Lawsuits
If any lawsuit or claim is filed by a third party (including but not limited to the Local Government's
contractors and subcontractors), arising out of trunk highway work performed pursuant to a valid work
order issued under this Master Contract, the Local Government will, at the discretion of and upon the
request of the State, tender the defense of such claims to the State or allow the State to participate in the
defense of such claims. The Local Government will, however, be solely responsible for defending any
lawsuit or claim, or any portion thereof, when the clans or cause of action asserted is based on its own
acts or omissions in performing or supervising the work. The Local Government will not purport to
represent the State in any litigation, settlement, or alternative dispute resolution process. The State will
not be responsible for anyjudgment entered against the Local Government, and will not be bound by the
terms of any settlement entered into by the Local Government except with the written approval of the
Attorney General and the Commissioner of Transportation and pursuant to applicable law.
24. Additional Provisions
[The balance of this page has intentionally been left blank — signature page follows]
Page 13 of 14
CMMa Pvm IupCo=U(CMRw. 10/0512015)
LOCAL GOVERNMENT
The Local Govemment certifies that the
appropriate person(s) have executed the contract
on behalf of the Local Government as required
by applicable ordinance, resolution, or charter
provision.
By:
Title:
Date:
MnDOT Agreement #
m
1002044
COMMISSIONER OF TRANSPORTATION
(with delegated authority)
Title Division Director
Date:
By:
Title
By:
Date:
Date:
Page 14 of 14
CM Mastro PMere ipCma (CM Rev. IW05/3015)
ADMINISTRATION
As delegated to Materials Management Division
c l r Y o r
_ NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.AN DOVE RMN. GOV
TO: Mayor and Council Members ,
CC: Jim Dickinson, City Administrator
FROM: David D. Berkowitz, Director of Pu ' Wks/City Engineer
SUBJECT: Approve Resolution/Supporting Central Anoka County Regional Trail
Master Plan - Engineering
DATE: January 19, 2016
INTRODUCTION
The City Council is requested to approve the resolution supporting the Central Anoka County
Regional Trail Master Plan.
DISCUSSION
Anoka County Parks has amended their Central Anoka County Regional Trail Master Plan to
include the proposed changes as part of the reconstruction of Bunker lake Boulevard from Crane
Street NW to Jefferson Street in Ham Lake. By amending this plan the County will be eligible
for funding grants for segments of trail improvements that are identified in the plan which
include the proposed underpass.
ACTION REQUIRED
The City Council is requested to approve the resolution supporting the Central Anoka County
Regional Trail Master Plan.
Respectfully lsubmitted,
David D. Berkowitz
Attachments: Resolution Amended Central Anoka County Regional Trail Master Plan
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
RESOLUTION SUPPORTING THE CENTRAL ANOKA COUNTY REGIONAL
TRAIL
MASTER PLAN AMENDMENT
WHEREAS, the County of Anoka is pursuing the development of a multi-
purpose regional trail system that would link local and state trail systems,
regional parks, and provide safe and convenient routes for non -motorized traffic
to traverse the County, and
WHEREAS, in 2015, the Metropolitan Council adopted the 2040 Regional
Parks Policy Plan, which supports the implementation of corridors which provide
access to high quality natural resources, regional parks, park reserves, and local
areas of interest, and
WHEREAS, the alignment of the Master Plan Amendment for Central
Anoka County Regional Trail Corridor is located in the Cities of Andover and
Ham Lake, and
WHEREAS, the Regional Trail Corridor addressed in the Master Plan
Amendment is strategically located to provide pedestrian access to the
recreational resources along its route.
NOW, THEREFORE, be it resolved that the City of Andover, hereby offers
its support to Anoka County in its efforts to cooperatively develop the Central
Anoka County Regional Trail Corridor.
Adopted by the City Council of the City of Andover this 19th day of January ,
2016.
Julie Trude - Mayor
ATTEST:
Michelle Hartner— Deputy City Clerk
S b _F Z
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►, � Sia L.
Aid
7
CENTRAL ANOKA COUNTY
REGIONAL TRAIL
MASTER PLAN AMENDMENT
December 2015
AAnoka County
PARKS 6 RECREATION
CENTRAL ANOKA COUNTY
REGIONAL TRAIL
MASTER PLAN AMENDMENT
INTRODUCTION
The proposed Central Anoka County Regional Trail is a 26 mile paved regional trail that traverses
the middle of the county connecting Mississippi West Regional Park in Ramsey, MN to Rice Creek
Chain of Lakes Park Reserve in Lino Lakes and Centerville, MN. The trail master plan was first
adopted by the Anoka County Board of Commissioners in 1999 and then expanded to the
Washington County line in 2008. A total of approximately 16 miles of the trail have been
constructed to date.
The County has an opportunity to
partner with the City of Andover to
construct a pedestrian tunnel under
CSAH 116 to provide safe passage into
Bunker Hills Regional Park. Therefore,
to take advantage of this partnership,
Anoka County is proposing to amend
the Central Anoka County Regional
Trail Master Plan to include the tunnel
into the regional trail plan. Figure I
shows the location of the trail in the
county and the location of the
proposed master plan amendment.
BOUNDARIES AND
DEVELOPMENT CONCEPT
This amendment will address the
regional trail adjacent to Bunker Lake
Boulevard from Hanson Boulevard to
State Highway 65. Figure 1 and 2
illustrate the location. The regional trail
FIGURE
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CENTRAL ANOKA COUNTY EGIONALTRAIL
MASTER PLAN AMENDMENT
FIGURE
_ 78 F
—.-116.. ... a... ,....
1 \
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Men
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CENTRAL ANOKA COUNTY REGIONAL TRAIL CORRIDOR
MASTER PLAN AMENDMENT o -I- z-oo Imo^ !-
FIGURE2
in this area provides connections from the Cities of Andover and Ham Lake to Bunker Hills
Regional Park and several local city parks and trails.
The proposed route for the Central Anoka County Regional Trail within the amendment area,
will be located within the public right of way. The County is currently in the process of acquiring
right of way as part of the Bunker Lake Boulevard road reconstruction project, therefore no right
of way acquisition will be required for this master plan amendment.
The proposed trail alignment follows Bunker Lake Boulevard on the north side of the road from
Hanson Boulevard to Trunk Highway 65. Portions of this trail currently exist, such as the segment
of trail from Hanson Boulevard to Crane Street, which is illustrated in Figure 3. This segment is a
10 foot wide paved trail that is approximately 1200 linear feet in length. It provides direct access
to a gas and convenience store, a day care facility and a residential neighborhood. Using one
of the city's trail and traveling north along Hanson Boulevard, residents have access to a
medical and dental clinic about 800 feet north of the regional trail.
t ` A
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CENTRAL ANOKA COUNTY REGIONAL TRAIL CORRIDOR
MASTER PLAN AMENDMENT
BOUNDARY AREA MAPA a In 340 460 rm scFMN
FIGURE 3
From Crane Street moving east, the frail is proposed
to be a 10 foot wideaved trail that will connect to
P
a
s
an existing trail within the Andover Lions Park. This
trail segment is also illustrated in Figure 3 and is
approximately 2500 linear feet in length. Just prior to
East Bound - - ---; 4
4
--Y----
the City's Lions Park, the trail crosses the Burlington
Traffic
Northern/Santa Fe Railroad. This crossing is proposed
to be an at -grade crossing with an automatic gate
4 IDPAat'p
that will engage to prevent pedestrians from
crossing the tracks when a train is present. See Figure
West Bound
4 for an example illustration of this crossing. This
-- - --
-----------.
segment of trail will be included as part of the Bunker
_
Traffic
Lake Boulevard roadway reconstruction project that
is anticipated to begin in 2016.k
Trail
FIGURE 4
3
i�.
is
- LepeM
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_ p auc�wn
. 333333:,. enwwmw
CENTRAL ANOKA COUNTY REGIONAL TRAIL CORRIDOR
MASTER PLAN AMENDMENT
BOUNDARY AREA MAP B a xn em W 12M 111„N
FIGURE
The next segment of trail from the City of Andover's Lions Park to Butternut Street, as shown in
Figure 5 is also an existing 10 foot wide paved trail. This section of trail will also be reconstructed
as part of the Bunker Lake Boulevard roadway reconstruction project. In addition, a pedestrian
tunnel is proposed to be constructed to provide safe crossing under Bunker Lake Boulevard from
the regional trail into Bunker Hills Regional Park. Additional trails are planned to be constructed
to connect the tunnel to the existing trail system in the park.
• i
r
I
FIGURE
4
The pedestrian tunnel is
PEDESTRIAN
proposed to be a 14' wide by
TUNNEL
10' tall box culvert with a
retaining wall to reduce
tp
grading impacts to the park.
Figure 6 and 7, illustrate the
i
ROI WV
elevation and proposed
ped s rian
layout for the tunnel.
Tu el
—
r
=--
From Butternut Street, the trail
10'BIT TIPL
--- ---------
is proposed to be paved to a,,
—_
10 foot width on the north
�
side of Bunker Lake
Regional Park
Boulevard east to Jefferson
g
Street. This portion of the trail
F
m.
I
will be constructed with the
b'
I
Bunker Lake Boulevard
reconstruction project that is
FIGURE 5
rO IN 2016117
CONSTRUCTED N TH RE
I
BUNKER LAKE BUVD
BUNKER HILLS
PARK
XREGIONAL Y
t.a.m
CENTRAL ANOKA COUNTY REGIONAL TRAIL CORRIDOR
MASTER PLAN AMENDMENT
BOUNDARY AREA MAP C o ns sro "1"ytn 21210MN
HGURE6
5
to occur in 2016/17. Jefferson Street is the eastern termini for the road reconstruction project.
From Jefferson Street to Trunk Highway 65, the trail is proposed to remain on the north side of
Bunker Lake Boulevard and be paved to a 10 foot width, but will not paved for approximately
5 to 10 years, depending on funding availability. Figure 8 illustrates these two segments.
As discussed previously in this amendment, there will be no right of way acquisition costs
related to this section of trail development because the trail will be located within the
County's road right of way.
There are 9 active sites within 250 feet of the trail corridor that the Minnesota Pollution Control
Agency is monitoring. Additional information on these sites can be found in the Appendix of
this document. These sites are not anticipated to impact the development of this regional trail
and additional costs related to these sites are not anticipated.
A natural resources review for the current roadway project concluded that there are a few
rare plant and animal species located within the trail corridor. Mitigation and avoidance of
these species is being addressed as part of the roadway project and will not impact the
construction of the trail. Therefore, no additional costs for species mitigation is anticipated.
Current records show there are no rare plant or animal species located within 250 feet of the
trail alignment from Jefferson Street to Trunk Highway 65. Prior to construction of this segment,
a new review will occur, but due to the current developed nature of the trail corridor, no
additional costs for mitigation or avoidance is anticipated.
An archaeological survey was conducted as part of the roadway project and no cultural
resources were found. A new survey will be conducted prior to construction of the regional frail
from Jefferson Street to Trunk Highway 65, but due to the current developed nature of the trail
corridor, no additional costs for mitigation or avoidance is anticipated.
Wetland delineations have also been performed along the trail corridor from Crane Street to
Jefferson Street to determine wetland boundaries. The project will impact some wetlands and
mitigation of those wetland are included as part of the roadway project and are not included
in this master plan amendment. A new delineation will occur on the remaining segment of trail
prior to construction, so that the trail may be developed in a way that reduces and/or includes
mitigation of the impacted wetlands.
In addition, soil borings have been taken along the corridor as part of the road project to ensure
proper construction in areas where soils are questionable. Additional borings will be taken prior
to construction of the Jefferson/TH 65 trail segment.
Figure 9 illustrates the wayfinding signage that will be installed
along the trail to guide users at decision points along the trail.
The County will work with the City of Andover on signs at local
parks to direct users to the regional trail.
Storm water management for the proposed trail is to follow
m the requirements of the MN Department of Natural
Resources, MN Pollution Control Agency, Army Corps of
Engineers and Coon Creek Watershed District, the City 0f
Andover, and any other permitting and regulatory agency
requirements at the time of construction. An example of such
requirements is to treat water quality volume through a FIGURE 7
minimum of a five foot wide vegetated filter strip or
vegetated open space located down -gradient of the trail. The County anticipates providing
linear infiltration along the route where the trail is not included as part of future development or
road reconstruction. The ownership and maintenance of the storm water management
facilities will be the responsibility of Anoka County within county jurisdictions and the cities within
their respective jurisdictions.
The total development cost for the amendment portion of the Central Anoka County Regional
Trail is estimated to be approximately $2,060,400. The portion of regional frail to be constructed
in 2016 from Crane Street to Jefferson Street is anticipated to be $1,270,400. This includes trail
construction, trail reconstruction, the construction of a pedestrian tunnel under Bunker Lake
Boulevard. The remaining $790,000 is for design, engineering and construction of the trail from
Jefferson Street to Truck Highway 65. It is anticipated that this portion of the trail will be
completed within five to ten years.
DEMAND FORECAST
Recreational demand for parks and trails and recreational opportunities, in general, have
been on the rise over the past several years. In 2014, according to the Outdoor Foundation's
Topline Report', nearly half of all Americans ages six and up or 141.4 Americans participated in
at least one outdoor activity. The average outing per participant was 83.4, totaling to 11.8
billion outdoor outings in 2014. This number is up from 2010, when there was only 137.9
participants totaling 10.1 billion outings. The increased outings and participants is indicative of
increased recreation demand.
The passing of the Clean, Water, Land and Legacy Amendment in 2008, also helps to illustrate
that recreational opportunities and parks and trails are very important throughout the state.
In addition, according to the Metropolitan Council's 2040 Regional Parks Policy Plan, the
metropolitan regional is expected to gain 824,000 residents from the 2010 total for an estimate
'Outdoor Foundation's 2015 Topline Report on Outdoor Reception Participation
total population of 3.7 million people in 2040. Anoka County's population is expected to grow
approximately 32% between 2010 and 2040, with a total population of 438,820 in 20402. The
increase in population throughout the metropolitan area and Anoka County will increase
demand for recreational opportunities.
Anoka County use estimates show that regional trail use within the County has almost doubled
from 583,500 visits in 20093 to 1.07 million visits in 20144, further illustrating the increasing demand
for trails.
The need for trails is also illustrated by the Surgeon General's recent "Step it Up!" call to action,
which calls on everyone to be more active through walking. Local and regional trails provide
an easy and safe way to promote walking and provide access to other recreational
opportunities.
Lastly, the Central Anoka County Regional Trail is designated in the Metropolitan Council's
2040 Transportation Policy Plan as a Tier 2 alignment on the Regional Bicycle Transportation
Network. This designation shows the demand for trails and gives the trail a regional level of
importance to serve regional transportation travel by bicycle and will be appropriately
emphasized in regional planning and investment decision for transportation. See Appendix for
map of network.
PUBLIC SERVICES
A variety of public services are available at points along the trail, therefore no new non -
recreational related public services will be required for this trail amendment. Both local and
regional parks provide the necessary facilities required for trail users, i.e. parking lot, restrooms,
drinking fountains and benches.
= Metropolitan Council's Thnve 20140 MSP - Forecasts as of July 8, 2015
> Metropolitan Council's Annual Use Estimate of the Metropolitan Regional Parks System for 2009, April 2010
4 Metropolitan Council's Annual Use Estimate of the Metropolitan Regional Parks System for 2014, July 2015
CONFLICTS
CENTRAL ANOKA COUNTY REGIONAL TRAIL CORRIDOR
MASTER PLAN AMENDMENT
7 PLANNED LAND USE ALONG CORRIDOR N
Send FIGURER
�ExsnN cExmuracrw.
RE�OHAL1iNL Conflicts between the trail and the existing and proposed land
woRoseo cexmwu.nor�eouxry
REaaRu m,R� uses have been addressed as part of the roadway project for
RYDED "KD USE the segment of trail from Crane Street to Jefferson Street. These
] Dia.
ca•..cm.,.,v� conflicts are relatively minor in nature, but did include limited
�'�'�°'••• access to the regional trail from the residential neighborhoods to
the north. This is being addressed b the proposed construction
®rrau,.c� 9 Y P P
]Rwno.,... wnm.vi of sidewalks along Crane, Wintergreen, Goldenrod and Butternut
01 Streets.
]'•"O"' $p6 Conflicts related to the remaining segment of trail to be
]wD� 9
constructed will be kept to a minimum through proper planning
] RarYniV NJ{Funl/ and community involvement. Land uses along this segment
] R�yYn{tl SnJI•F•irly
] Rte,,,,,,, �,,,,,,,,,• include mixed use commercial, commercial and residential, as
.INn RnCnYllar0.mry shown in Figure 10. By working closely with the City of Ham Lake
when development occurs and working with businesses and
� REDaxuFueR
_RD WAY residents during the design phase of the proposed trail, the
—p Ssn MWD PARR IMIL County is confident any conflicts that arise will be addressed to
EwsnvD anmu�
_ ��D�r tea• all party's satisfaction.
OPERATIONS
The Anoka County Ordinance,
dated January 24th, 2012 regulates
parks and trails under the
jurisdiction of Anoka County.
Education and enforcement is
provided through the Anoka
County Park Rangers, the local
police departments and the
Anoka County Sheriff's
Department, as shown in Figure 11.
Current practice partners Anoka
County with the local cities through
either a Memorandum of FIGURE
Understanding (MOU) or a Joint
Powers Agreement (JPA) to provide for the maintenance of regional trails. Typically, the MOU
or JPA is executed prior to trail construction and outlines what agency is responsible for
general routine maintenance of the trail and what agency is responsible for capital
improvements to the trail in their jurisdiction.
The County is typically responsible for the routine maintenance of trails within regional or
county park lands. This includes such maintenance as mowing, sweeping, plowing, clearing,
debris removal, and patching for example. Outside of regional and county park facilities, the
local cities are generally responsible for routine trail maintenance. Solid waste is typically
collected from trash receptacles located along the trail at regular intervals. Anoka County
inspects trails annually and provides the capital improvements that are needed and provides
the long-term maintenance required, such as bituminous overlays, and trail reconstruction.
Trail signage is provided and maintained by either the City or the County as determined in the
JPA.
Annual maintenance costs for the trail are estimated to be about $2,500. This includes funding
for sign replacements, minor bituminous repair and crack -sealing. Revenue for the operation
and maintenance of the trail comes from the Anoka County Parks and Recreation
Department's annual operations and maintenance budget, which includes revenues from
picnic shelter rentals, room rentals, programs, parks entrance fees and the County general
fund. Supplementary funding is provided through the Regional Park Operations and
Maintenance Grant Program.
a
PUBLIC ENGAGEMENT AND PARTICIPATION
Based on the diverse nature of the population surrounding the trail, as exhibited by Figure 12,
Anoka County chose two avenues to focus on for public engagement. First, the traditional
ways of garnering input, such as a formal public comment period and posting the plan on the
County's website. The second avenue of focus was on social media. The draft plan will be
s
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CENTRAL ANOKA COUNTY REGIONAL TRAIL MASTER PLAN AMENDMENT
RACIAL DENSITY AND POPULATION BELOW POVERTY LEVEL
FIGURE 10
posted on-line and a link sent out using social media. The County has asked the City of
Andover and schools in District 11 to post the link to their social media sites as well. This will
provide wide-ranging exposure for the plan and provide a wide variety of people, users and
non-users of the park system, to provide comment on the plan.
In addition, as part of the road project planning and design process, two open houses were
held. Many comments were received and most focused on the road, but several comments
pertained to the regional trail and access to the regional park. Several comments included
the need for bridge or tunnel near the BNSF railroad tracks for pedestrians, the general need
for an overpass/tunnel for access from the trail to the park and a few comments from people
who was happy to see the trail connections. Unfortunately, due to the poor soil conditions, a
t1
bridge or tunnel is not feasible near the railroad tracks, but a pedestrian tunnel is proposed, as
outlined in this amendment, in the central area of the project. Additionally, a signalized
crossing at Sycamore has been added, which will provide a safe crossing into the park on the
west side of the project. Several comments related to shifting the project further south into the
park to minimize impacts to resident's property, but due to the restrictions placed on the
parkland, a balanced approach was utilized to minimize impacts to the park.
Local and state government agencies were invited to review and comment on the
amendment as well.
Comments received on the master plan amendment will be summarized and addressed as
part of the amendment.
PUBLIC AWARENESS
Public awareness is an important component to regional park ,vnoka Count TMO
and trail systems. The County will provide public education efforts _
through the Metropolitan Council's regional -wide awareness aw
program, as well as, public information maps, websites Solutions
(www.anokacountvoarks.com & www.onokacountv.us), social
media, publications and brochures provided by Anoka County`.: �?
Parks and Recreation Department and Commute Solutions, the
County's Transportation Management Organization.
ANOKA COUNTMRK . A partnership with the local
cities, the Parks and
Recreation Department
a; and the County TMO,
developed a free
-" bike/walk map for the
- entire County, as illustrated
in Figure 13. To increase the
'tr.;, • f public's awareness of how
easy the parks and trails
Ci
system is to access and
increase education
regarding health, wellness
_® and outdoor recreation,
Anoka County has installed
-- ■e
way finding maps, such as
FIGURE 12 Figure 14, throughout the FIGURE 11
park and trails system. These signs include a map of
the area showing the regional and local trails, as well as the facilities and amenities in the area.
A portion of the project was in cooperation with the Blue Cross Blue Shield "Do" campaign and
includes a "DO" message.
In addition, the County has created the Go Anoka County website (goanokocounty.org). This
site was created to provide information related to parks and recreation facilities and promote
access to those facilities to make it easier to recreate outdoors.
C� ANOKACOUNTY
ACCESSIBILITY
Anoka County continually strives to provide equal access to all residents of Anoka County and
the region. Park and trail use is open to any and all citizens. While there is a nominal parking
fee in some of the regional parks, there is not a fee for trail use. This eliminates any economic
barriers for trail users.
While transit access to the trail is limited in the amendment area, the Anoka County Traveler
Transit Link, as shown in Figure 15 and Metro Mobility dial -a -ride services provide transportation
for a minimal fee. Transit Link will pick up and drop off passengers anywhere there is an address
or cross street, or anywhere along the regional trail as long as the vehicle does not have to back
up. Currently all of the vehicles are equipped with bike racks so passengers wishing to bike on
the trail could use Transit Link to
preschedule a trip to/from
anywhere along the trail thata large
vehicle can access.
Once built, the trail will provide a no
cost alternative transportation
option to residents in the area.
The trail and any facilities and
amenities along the trail will conform
to the standards mandated by the
Americans with Disabilities Act.
FIGURE 13
APPENDIX
14
I
Multiple
HAM LAKE
LAI
Legend
\ \ MPCA MONITORED ACTIVITY
`\ l r ---- ---- -- O Co emEtion Stormwater Permit
O Feedlot
II
IWaO
Hazardous ste, Smell to Minimal OG
I
OLeak Site
r O
MUXIpleAtlivities
OTank Site
EXISTING GENTIRNLANOKA COUNTY
REGIONALTRAIL
TRAIL
as as PROPOSED CENTRALANOKA COUNTY
REGIONALTRAIL
EXISTING PAVED PARK TRAIL
EXISTINGCITVTRAIL
L14 L
PROPOSED CITY TRAIL
/ ROADYJAV
REGIONAL PARK
V14TER
CENTRAL ANOKA COUNTY REGIONAL TRAIL CORRIDOR
MASTER PLAN AMENDMENT
MPCA SITES 0 6001,200 2,400 3,600 4,800
Feet N
MPCA MONITORED SITES
NO. MPCA_ID
NAME
ADDRESS
CITY
ZIP CCACi1VdT
LATITUDE
LONGfTUDE STATUS
1 MND985714765
MDA -Andover -MMCD
1260 Bunker Lake Blvd NW
Andover
55304
Hazardous Waste, Small to Minimal qG
45.21962485
-93.29385380
Active
2 000033978
S.P. 0208-145 (SA.P. 002-716-013)
Address Unknown
Ham Lake
55304
Construction Stormwater Permit
45.21897000
-93.23458000
Attive
3 000032566
Anoka Co. Highway Dept. Ph 1 Facility Ex
1440 Bunker lake Blvd NW
Andover
55304
Construction Stormwater Permit
45.21869000
-93.30547000
Active
4 Multiple Activities
Majestic Oaks Country Club
701 Bunker lake Blvd NW
Ham lake
55304
Multiple Activities
45.22119970
-93.28419129
Active
5 Multiple Activities
Auto Part City
329 Bunker lake Blvd NE
Ham lake
55304
Multiple Activities
45.21892999
-93.26191234
Active
6003121081
Bunker Park Stable Inc - Kris Kelly
SSD Bunker lake Blvd NW
Andover
55304
Feedlot
45.22095766
-93.28112965
Active
7 MNR0IMM17
ABB
13720 Uneoln St NE Ste B
Ham lake
55304
Hazardous Waste, Small to Minimal OG
45.21934547
-93.23908387
Active
8 000001625
Poe's Sports Bar
NE quad of Hanson Blvd 8.
Andover
55304
Construction Stormwater Permit
45.21906662
-93.30637360
Active
9 MNW53526885
Majestic Oaks Golf Club
701 Bunker Lake Blvd NW
Ham lake
55304
Hazardous Waste, Small to Minimal CG
45.22119970
-93.28419129
Active
10 MNCODO 0W3
Johnsons Sanitation
125 Bunker Lake Blvd
Anoka
55304
Hazardous Waste, Small to Minimal OG
45.21890640
-93.26770020
Inactive
it 9159
City Of Ham Lake Senior Housing Parcels
845 Bunker Lake Blvd NE
Ham Lake
55304
Leak Site
45.21967627
-93.248247931nactive
12000030900
Bunker Lake Substation Expansion
1657 Bunker Lake Blvd. NW
Andover
55304
Construction Stormwater Permit
4521952000
-93.30650000
Inactive
13000005522
Hanson Blvd/ Bunker lake Blvd Intersect
See Location description
Andover
55304
Construction Stormwater Permit
45.21979523
-93.39226685
Inactive
14000004160
Timber Oaks Subdivision
See location description
Andover
55304
Construction Stormwater Permit
45.22076416
-93.28462982
Inactive
15 MN11000081661
Uof M- Anoka Co Extension
55D Bunker Lake Blvd NW
Andover
55304
Hazardous Waste, Small to Minimal OG
45.22095766
-93.28112965
Inactive
16 Multiple Activities
Drug Lab Clean -Up -AHOTF
1530 Bunker Lake Blvd NW
Andover
55304
Hazardous Waste, Small to Minimal OG
45.21904842
-93.302480161nactive
174608
Bunker Hills Activities Center
550 Bunker Lake Blvd NW
Andover
55304
Tank Site
45.22095766
-93.2911296S
Inactive
18 MND068194893
Dahlquist Machine Inc
1318 Bunker lake Blvd NE
Ham lake
55304
Hazardous Waste, Small to Minimal OG
45.21877267
-93.23770857
Inactive
Apr zdu
C d9S'b'S"!
F77
Regional Bicycle Transportation
Rei' ��
",�,•
-
��
a
Network (RBTN) Corridors
oa
° ,;
a
RBTN Corridor with Alignments
--I
sllkkkk(�Ikka
1a Ter 1 Aligments
'
1i Ter 2 Alignments
•�
RBTN Corridors, (Alignments Undefined)
o
f-,I
Ter 1 Priority Regional Bicycle Transportation Corridor
j
f 14-•
Ter 2 Regional Bicyde Transportation Corridors
Other Trail Systems
'�. Regional Trails (Regional Parks Polis, Plan)
-(
�. Mississippi River Trail (US Route 45)
'\.. State Trails (DNR)�+�
•, a
..
y lr,.
��
Regional Destinations_
yv
6
_
• Metropolitan Job Centers (50,000+ jobs)
r y`v
• 8
• —
o Regional Job Centers (15,000-50,000 jobs)
o d
0
�
• Subregional Job Centers(7,000-15,000 jobs)
Seo
l
• Large High Schools (20N+ Students)
• Colleges & Universities (2000+ Students)
v •
o
•,/I
e
• Major Sport& Entertainment Camera
Calvers(400,00+visits
?
• Highly Visited Regional Pallper year)
G
Reference Items
'�. Principal Arterial Roads
Lakes and Rivers
\
.Scott
Can Boundary
•,�"-
o>�e
[7 Canny Boundary
zoao Munupal Urian Sartre Ivan
MPO Pre.
0
D Delkot3
as
Apr zdu
C d9S'b'S"!
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . W W W.AN DOVE RMN. GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of Publ' /City Engineer
FROM: Todd J. Haas, Assistant Public Works r
SUBJECT: Approve No Parking Signs/Woodland Creek Townhomes - Engineering/
DATE: January 19, 2016
The City Council is requested to approve a resolution to post No Parking along certain sections
of the streets in the Townhomes of Woodland Creek.
DISCUSSION
Attached is the petition from Diane Messing, President of the Townhome Association. Currently
there are No Parking signs existing as per the attached map but the homeowners association
would like the City to expand a couple areas due to potential safety issues at the comers. The
association is concerned about the tight turns for any of the emergency vehicles that may have to
gain access to the neighborhood.
Note: Staff has done researched for this development and it appears that a No Parking resolution
was never approved by the City Council. No parking in certain locations was a requirement of the
plat for this development. Approving the attached resolution will make official.
ACTION REQUIRED
The City Council is requested to approve the resolution to post No Parking along certain sections
of the streets in the Townhomes of Woodland Creek.
Respectfully submitted,
Todd J. Haas
Cc: Diane Messing, Woodland Creek Townhome Association (copy sent by e-mail)
Attachments: Resolutionetition from Homeowners Association,"Map of area
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. -16
A RESOLUTION DESIGNATING NO PARKING FOR WITHIN THE
TOWNHOMES OF WOODLAND CREEK ALONG CERTAIN SECTIONS OF
STREET
WHEREAS, the City Council is recognizes that no parking along this section
will minimize vehicle conflicts and congestion; and
WHEREAS, the City Council is recognizes that with narrow streets that no
parking along this section will also improve safety and access for emergency
vehicles; and
WHEREAS, the following streets will be designated as No Parking:
• Both sides of Lily Street NW between 137t" Avenue NW and 137"
Lane NW
• Both sides of Kerry Street NW between 137" Avenue NW and 137th
Lane NW
• South side of 137th Avenue NW between Lilly Street NW and Kerry
Street NW
• North side of 137th Avenue NW between Lilly Street NW and the
existing driveway at 3259-137t" Avenue NW
• North side of 1371" Avenue NW between Kerry Street NW and the
existing driveway at 3211-137' Avenue NW
• South side of 137" Lane NW between Lilly Street NW and the
existing driveway at 3258-137' Lane NW
• South side of 137t' Lane NW between Kerry Street NW and the
existing driveway at 3210-137" Lane NW
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to designate the no parking for these sections as indicated above.
Adopted by the City Council of the City of Andover this 19" day of January ,
2016.
r0119:M
Julie Trude - Mayor
Michelle Hartner — Deputy City Clerk
CITY OF ANDOVER
FROM: DIANE MESSING
SENT: TUESDAY JAN 5, 2016
TO: DAVID BERKOWITZ
SUBJECT: ADDITIONAL NO PARKING SIGNS
DAVE,
REqf6/ED
JAN '7 2016
C. CITY Of'AlqDp1/ER
THE BOARD OF DIRECTORIES OF WOODLAND CREEK TOWNHOME ASSOCIATION IS REQUESTING
ADDITIONAL"NO PARKING" SIGNS TO BE PLACED ON THE 2 CORNERS OF 137'" LANE NW AND ON 137'"
AVENW. (SEE ENCLOSED MAP) WHEN VEHICLES ARE PARKED CLOSE TO THE CORNERS, IT MAKES ITA
TIGHT INTERSECTION AND RESTRICTS VISITABILTY FOR INCOMING TRAFFIC. OUR STREETS ARE ALREADY
NARROWER THAN MOST IN THE CRY OF ANDOVER. IT WOULD ALSO
MAKSE IT AVERY TIGHT TURN FOR THE NEW ANDOVER FIRETRUCKS TO MANUVER AROUND ANY OF
THECORNERS. WE ARE CONCERNED ABOUT THE SAFETY OF NOT ONLY OUR RESIDENTS BUT FOR ANY
INCOMING EMERGENCY VEHICLES. THE CORNER THAT IS PRESENTING THE MOST PROBLEM IS THE
CORNER OF 137'" LANE NW AND LILY ST NW. THIS IS THE MOST USED STREET IN OUR ASSOCIATION.
WITH WINTER UPUN US, THE STREETS ARE EVEN NARROWER THAN NORMAL, WHICH IN TURN MAKES
THIS CORNER MUCH TIGHTER. VEHICLES COMING IN AND GOING DOWN 137'" LN NW HAVE TO SWING
OUT COMPLETELY INTO THE OUT GOING LANE TO MAKE THE TURN SAFELY. WE HAVE RECEIVED MANY
CALLS FROM MANY RESIDENTS CONCERNED ABOUTTHIS SAFETY OF THIS CORNER. THIS ISA YEAR
ROUND PROBLEM.
ACCORDING TO OUR RULES AND REGULATIONS, THESE CORNERS ARE CONSIDERED TO BE PART OF OUR
FIRE LANES, SO WITHOUTTHE "NO PARKING" SIGNS, WE ARE HAVING RESIDENTS PARKING IN THESE
AREAS. THE CITY OF ANDOVER DESIGNATED THE 'NO PARKING" AREAS IN OUR ASSN. ITISUNCLEAR
WETHER THESE 4 AREAS WERE TO BE INCLUDED IN THE NO PARKING ZONE. WE FEEL IT WOULD BE BEST
TO HAVE THESE AREAS INCLUDED IN THE "NO PARKING" ZONE FOR THE SAFETY OF EVERYONE.
THANK YOU FOR CONSIDERING OUR REQUEST. WE HOPE WE MAY GET THIS SAFETY HAZZARD
RESOLVED.
ANY FURTHER QUESTION YOU MAY HAVE CONCERNING OUR REQUEST. PLEASE FEEL FREE TO CONTACT
ME OR STANLY GRAF (MAINTENANCE) -
DIANE MESSING PRESIDENT OF WOODLAND CREEK TOWNHOME ASSN.
PHONE: 763-753-2021
E-MAIL: diane.messing@vahoo com
STAN GRAF
PHONE: 763-755-43,09�y-- ..
ANr PV.ER Townhomes of Woodland Creek
SO= Exl'si*a No PdeKin� si$nO 00s.(1z3
Date Created: January 13, 2016 PYo PoSNc� �1'F�onG� �0 Pa(ki-1a 5t: Y S.�%j)
Disclaimer: The provider makes no representation or warranties with respect to the reuse o/ this data.
C I T Y O F
ND OVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administrator
David D. Berkowitz, Director of Pub ' orks/City Engineer
FROM: Todd J. Haas, Assistant Public Works or/Parks Coordinator
SUBJECT: Order Improvement/Order Plans &Specs/16-12/Timber Trail Park
Reconstruction - Engineering
DATE: January 19, 20165
INTRODUCTION
The City Council is requested to approve the resolution ordering improvement and directing
preparation of plans and specifications for the improvement of Project No. 16-12 for Timber
Trails Park Reconstruction.
DISCUSSION
This project has been identified in the CIP for improvements in 2016 (see attached). The
improvements include upgrading the existing ball field with new fencing, grass infields,
regrading of the existing the parking lot, paving the trail and driveway entrance, regrading of the
soccer field along with constructing a new well so the both the ball field and soccer field can be
irrigated. Note: If funds are available within the existing budget staff will recommend to the City
Council that the parking lot be paved.
BUDGETIMPACT
This improvement will be funded by both the Park Improvement fund and the Parks Maintenance
Replacement funds.
ACTION REQUIRED
The City Council is requested to approve the resolution ordering improvement and directing
preparation of plans and specifications for the improvement of Project No. 16-12 for Timber
Trails Park Reconstruction.
Respectfully submitted,
Todliaas
Attachments: Resolution"Page 54 of the CIPI"Location map
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember to adopt the following:
A RESOLUTION ORDERING IMPROVEMENT AND DIRECTING PREPARATION OF
PLANS AND SPECIFICATIONS FOR THE IMPROVEMENT OF PROJECT NO. 16-12
FOR TIMBER TRAILS PARK RECONSTRUCTION .
WHEREAS, the City Council is cognizant of the need for the improvements; and
NOW, THEREFORE BE IT RESOLVED by the City Council to order the
improvement of Timber Trails Park Improvement , Project 1616=12; and
BE IT FURTHER RESOLVED by the City Council to hereby direct the Director of
Public Works/City Engineer to prepare the plans and specifications for such
improvement project.
MOTION seconded by Councilmember and adopted by the
City Council at a regular meeting this 1g1" day of January 2016, with
Councilmembers
in favor of the resolution, and Councilmembers
voting against, whereupon said resolution was declared passed.
CITY OF ANDOVER
ATTEST:
Julie Trude - Mayor
Michelle Hartner — Deputy City Clerk
voting
Capital Plan
City of Andover, MN
Projects 16-45001-03
--
Project riaroe Timber Trails Park -Renovation
2016 th- 2020
Type Impmvemeal. Department Park & Ree -Projects
Ur WLVe 20Yeaa Conran AvaPublic Works Director.
Category Pasthounvemeots Priority 1 -High
mended in renovate/upgrade the existing baseball field with new fencing where necessary. A well and unga/ion system wol be
to provide a playable surface. The existing soccer field will need W be regraded and receded along with installing new irrigation,
the field needs to be upgraded with irrigation. The ballfield could be used by
to the fall.
Expenditares 2016 2017 2018 2019 2020 Total
Impmvenwnt 200,000 200.000
Total 200,000 200,000
Funding Sources 2016 2017 2018 2019 2020 Total
Pad, Dedication Funds 200,000 200.000
Total 200,000 200.000
J
use of
I
Location Perimeter I
Lot/Parcel 0 250 500
ROW
Feet
65
1,000
•
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WW W.ANDOVERMN.GOV
TO: Mayor and Council Members
CC: Jim Dickinson, City Administmt9r�
FROM: David D. Berkowitz, Director of Pu ricrks/City Engineer
SUBJECT: Approve Roadway, Trail & Drainage & Utility Easement Offers/16-13/Crosstown
Blvd. NW Trail Improvements - Engineering
DATE: January 19, 2016
The City Council is requested to approve the attached Roadway, Trail & Drainage & Utility
easement offers for the proposed Crosstown Boulevard NW Trail Improvements.
DISCUSSION
There are three properties along the proposed Crosstown Boulevard NW Trail project where
there is not adequate right-of-way to constructed a trail. Engineering and Administration have
worked with the property owners in which a fair market offer has been provide to each property
owner.
After the three easement offers are approved by the City Council the final legal description and
easement documents will be drafted and brought back to the City Council for formal approval.
Once approved the easement documents will be recorded with the County and payment will be
made.
BUDGET IMPACT
The easement acquisition costs will be funded by the City's Trail Fund.
ACTION REQUIRED
The City Council is requested to approve the attached easement offers for the proposed
Crosstown Boulevard NW Trail Improvements.
Respectfully submitted,
�dBerkowitz
Attachments: Easement Offer Agreements
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
- FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
December 16, 2015
Brian Chapman
14314 Crosstown Blvd. NW
Andover, MN 55304
Subject: Offer to Acquirer Roadway, Trail and Drainage and Utility Emement/City Project 16-13
Dear Mr. Chapman:
The City of Andover is willing to extend an offer to acquire a Roadway, Trail and Drainage and Utility
Easement. In exchange for the easement the City will compensate you $2.00 per square foot for
approximately 4696 square feet of easement (The final square footage will be based on the legal ,
description for the easement) for an estimated total compensation of $9,392.00. The Easement is
identified on the attached Exhibit At.
Along with the easement you must also be willing to provide the City with a right -of -entry agreement so
that the City and/or City contractor can enter onto your property to complete improvements as identified
on Exhibit Al as the "Impact Area".
• This offer is contingent upon formal approval by the City of Andover City Council on
January 19, 2016 at the regularly scheduled City Council meeting.
If tentative terms are acceptable please sign this letter and return to my attention at the Andover City Hall.
Upon your acceptance an easement document will be prepared for your signatures and scheduled for
approval by the City Council at the January 19, 2016 regularly scheduled City Council meeting. Please
contact me at 763-767-5133 if you have any questions.
Sincerely,
David D. Berkowitz
Director of Public Works/City Engineer
Acceptance of Offer:
A!! 444," Date 1-13-16
Brian Chapman
I BLDG. I
I I
�aGR. i CONC. I
i I
27322431003
CHAPMAN BRIAN L
14314 CROSSTOWN BLVD
IMPACT AREA
} PIN
z ?
w
w
a
U
z
0
0
U
C I TY O F
DOVE
0 PROPOSED BRUMINOUS
0 PROPOSED CONCRETE
PROPOSED RETAINING WALL
PROPOSED 4696 S.F. EASEMENT
CROSSTOWN BLVD. N.W.
EXHIBIT Al
PROPOSED 4696 S.F. EASEMENT 14314 CROSSTOWN BLVD.
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
December 16, 2015
Steven & Lena Stelmack
14352 Crosstown Blvd. NW
Andover, MN 55304
Subject: Offer to Acquirer Roadway, Trail and Drainage and Utility Easement/City Project 16-13
Dear Mr. & Mrs. Stelmack:
The City of Andover is willing to extend an offer to acquire a Roadway, Trail and Drainage and Utility
Easement. In exchange for the easement the City will compensate you $2.00 per square foot for
approximately 1620 square feet of easement (Che End square footage will be based on the legal
description for the easement) for an estimated total compensation of $3,240.00. The Easement is
identified on the attached Exhibit Bl.
Along with the easement you must also be willing to provide the City with a rightof-entry agreement so
that the City and/or City contractor can enter onto your property to complete improvements as identified
on Exhibit B l as the "hnpact Area".
• This offer is valid until 4B0 P.m., January 6 2016 and at that time the offer will expire.
• This offer is contingent upon formal approval by the City of Andover City Council on
January 19, 2016 at the regularly scheduled City Council meeting.
If tentative terms are acceptable please sign this letter and retain to my attention at the Andover City Hall.
Upon your acceptance an easement document will be prepared for your signatures and scheduled for
approval by the City Council at the January 19, 2016 regularly scheduled City Council meeting. Please
contact me at 763-767-5133 if you have any questions.
Sincerely,
David D. Berkowitz
Director of Public Works/City Engineer
Ace Lance o�fj0 Tiee'rr--�
Date
;a�S
Stehnack
"Date
b'CI"mack
JANE M& DL
wN OR
II z
CITY 0 F
DOVE
0 PROPOSED BITUMINOUS
0 PROPOSED CONCRETE
PROPOSED RETAINING WALL
2 732 243100 42
STELMACK LEW 27322431
10.352 CROSSTOWN BLVD TURNER
14330 0
4-12" IMPACT AREA
PROPOSED 1620 S.F. EASEMENT
30"
WOODS
12• .1
CROSSTOWN BLVD. N.W.
it F I�
a a zo w
EXHIBIT B1
PROPOSED 1620 S.F. EASEMENT 14352 CROSSTOWN BLVD.
C 11' Y O P
NDOVEA
7885 CROSSTOWN BOULEVARD N.W.. ANDOVER. MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8823. WWW.CI.ANDOVER.MN.US
December 16, 2015
Nicholas & Emily Turner
14330 Osage Street NW
Andover, MN 55304
Subject: Offer to Acquirer Roadway, Trail and Drainage and Utility Easement/City Project 16-13
Dear Mr. & Mrs. Turner:
The City of Andover is willing to extend an offer to acquire a Roadway, Trail and Drainage and Utility
Easement. In exchange for the easement the City will compensate you $2.00 per square foot for
approximately 1444 square feet of easement (The final square footage will be based on the legal
descriptionfor the easement) for an estimated total compensation of $2,888.00,- The Easement is -- -- - -
identified on the attached Exhibit C2. Also two 6 foot conifer trees will be planted at a location of your
choicerutside of the easement and any sight linea of traffic.
Along with the easement you must also be willing to provide the City with a right -of -entry agreement so
that the City and/or City contractor can enter onto your property to plant the trees.
• This offer is valid until 430 P.M., January 6,2016, and at that time the offer will exulre.
• This offer is contingent upon formal approval by the City of Andover City Council on
January 19, 2016 at the regularly scheduled City Council meeting.
If tentative terms are acceptable please sign this letter and return to my attention at the Andover City Hall.
Upon your acceptance an easement document will be prepared for your signatures and scheduled for
approval by the City Council at the January 19, 2016 regularly scheduled City Council meeting. Please
contact me at 763-767-5133 if you have any questions.
Sincerely, -
(Z•..492Q.
David D. Berkowitz
Director of Public Works/City Engineer
Acceptance of Offer:
Date
Nicholas Turner
y
ate
--- _ PROPOSED BITUMINOUS
PROPOSED CONCRETE
PROPOSED RETAINING WALL
S]ELMACK L N 273224310035
6322
TELMAGK LEN_ NRNER EMILY
19352 CROSSTOWN BLVD 14330 OSAGE ST
PROPOSED 1444 S.F. EASEMENT
E
m31 I w
6 26' TII C I 6• 12•
12 -
WOODS
12" ` P PAVER �I
F
CIITY OF
CROSSTOWN BLVD. N.W.
0 20 40
EXHIBIT C2
PROPOSED 1444 S.F. EASEMENT 14330 OSAGE ST.
c I T Y o r
9�
NDOWE
1685 CROSSTOWN BOULEVARD N.W.- ANDOVER, MINNESOTA 55304•(763)755-5100
FAX (763) 755-8923 • WWW.CI. ANDOVER.MN.US
TO: Mayor and Councilmembers /
CC: James Dickinson, City Administrator
FROM: Dana Makinen, Human Resources Man
SUBJECT: Approve 2015 Pay Equity Compliance Report
DATE: January 19, 2015
INTRODUCTION:
The Andover City Council is requested to review the attached Pay Equity Compliance
Report.
DISCUSSION:
The Minnesota Department of Employee Relations requires the City of Andover to
comply with the 1984 Local Government Pay Equity Act. The last report that the City of
Andover was required to file was in 2009. The City is required to file information for the
year ending December 31, 2015.
All required information for the City has been filed with the Department of Employee
Relations and tentative results have indicated that the City of Andover is in compliance
with the Pay Equity requirements. The results of the Pay Equity Analysis are enclosed
for your review and reference.
ACTION REQUESTED
Please approve the attached Pay Equity Compliance Report for 2015.
Respectfully submitted,
Dana Makinen
Compliance Report
Jurisdiction: Andover Report Year: 2016
1685 Crosstown Blvd. Case: 1 - 2015 Data (Private (Jur Only))
Andover MN 55304
Contact: Dana Makinen Phone: (763) 767-5143 E -Mail: d.makinen@andovermn.gov
The statistical analysis, salary range and exceptional service pay test results are shown below. Part I is general information
from your pay equity report data. Parts II, III and IV give you the test results.
For more detail on each test, refer to the Guide to Pay Equity Compliance and Computer Reports.
1. GENERAL JOB CLASS INFORMATION
IL STATISTICAL ANALYSIS TEST
A. Underpayment Ratio= 100.00
Male
Male
Female Balanced
All Job
a. # At or above Predicted Pay 8
Classes
Classes Classes
Classes
If Job Classes
20
10 0
30
# Employees
43
16 0
59
Avg. Max Monthly
5,963.91
4,815.28
5,652.42
Pay per employee
b. Avg. diff. in pay from predicted pay for female jobs = ($401)
IL STATISTICAL ANALYSIS TEST
A. Underpayment Ratio= 100.00
Male
Female
Classes
Classes
a. # At or above Predicted Pay 8
4
b. # Below Predicted Pay 12
6
c. TOTAL 20
10
d. % Below Predicted Pay 60.00
60.00
(b divided by c = d)
"(Result is % of male classes below predicted pay divided by % of female classes below predicted pay.)
B. T-test Results
Degrees of Freedom (DF) = 57
Value of T = 3.000
a. Avg. diff. in pay from predicted pay for male jobs = ($39)
b. Avg. diff. in pay from predicted pay for female jobs = ($401)
111. SALARY RANGE TEST = 100.00 (Result is A divided by B)
A. Avg. # of years to max salaryfor male jobs = 6.50
B. Avg. # of years to max salaryfor female jobs = 6.50
IV. EXCEPTIONAL SERVICE PAY TEST= 80.00 (Result is B divided by A)
A. % of male classes receiving ESP 75.00
B. %of female classes receiving ESP 60.00
-(If 20% or less, test result will be 0.00)
NEWRMI���;;�
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Michelle Harmer, Deputy City CI
SUBJECT: Approve 2016 Massage Therapist/Establishment License
DATE: January 19, 2016
Massage Therapist/Establishment licenses expired on December 31, 2015.
DISCUSSION
The following has applied for renewal of their license, paid the appropriate fee and been
approved by the Sheriffs Office.
Cindy McKee, Absolute Body Therapeutic Massage & Bodywork -3450 Bunker Lake
Boulevard
ACTION REQUIRED
The City Council is requested to approve the license for the period of January 20, 2016
through December 31, 2016.
\Reessppectf�ully submitted,
� , 1•' r�l1r �--�
Michelle Harmer
Deputy City Clerk
Attach: License Application
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
THERAPEUTIC MASSAGE ESTABLISHMENT LICENSE APPPLIIC�A,TION
1. Name of Applicant ZE�; p ► (—V10 0
-
First Middle T..
2. Applicant's Date of Birth (.[be IS yso
3. Telephone Number of Applicant_ _
n
4. Email Address of Applican.
5. Home Address of Aonlicant V
6. Address of BuslneSS/Premises to be Licensed _
7. Name of Business/Premises
-
8. Telephone Number for Business/Premises t
9. Legal Description of Business/Premises to be Licensed
10 e of Owner of Premises to be Licensed
11. Address of Owned of Premises to be Licensed
12. Within the preceding five years has the applicant or spouse been convicted of any
felony, crime or violation of any ordinance other than traffic. If so, provide the
state or county of conviction, the date of conviction and the specific crime so
committed. Fes` Ik ,- _
13. If the applicant is a corporation list the names, addresses and dates of birth of all
persons having a beneficial interest therein (i.e. officers, directors, stockholders).
14. Description of services to
The information requested in items 1;2,3 and 9 must be provided for all owners,
lassoes, operators and massage therapists of the proposed therapeutic massage
establishment,
Insurance; Each applicant fora license shall File with the city a public liability
insurance policy or certificate of insurance from a company authorized to do business
in the state of Minnesota, insuring the applicant against any and all loss arising out of
the use, operation or maintenance of the therapeutic massage establishment. The
policy of insurance shall be in limits of not less than five hundred thousand dollars
($500,000.00). Failure to keep in full force and effect the insurance required herein is
grounds for revocation.
Prior to consideration of the application by City Council, an investigation shalt be
made by the code enforcement officerandthe building official. to determine
compliance with this chapter of all premises proposed to be licensed, and by the
County Sheriff's Department of all persons listed on the license application. please
attatVa copy'ofyour duller s li&iiie
Applicantand associatesin this application will strictly comply with all ordinances of
the City. I herebyeertify that 1 have read the foregoing questions and that the answers
are true of my own knowledge,
Licenses expire on December 31a'.of each year. Lack of payment of anon! licensing
fee shall be cause for revocation of license,
S
-AN DOVE T Y o r
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrator
FROM: Michelle Harmer, Deputy City Cler
SUBJECT: Approve Application for Exempt Permit/Guardian Angels of Elk River
Inc.
DATE: January 19, 2016
The Guardian Angels of Elk River Inc. submitted an application for a raffle at an event
they are hosting on March 12, 2016 at the Courtyards of Andover, 13545 Martin Street
NW.
DISCUSSION
Council can either a) approve the application with no waiting period; b) approve the
application with a 30 day waiting period; or c) deny the application.
ACTION REOUIRED
The City Council is requested to Consider approval of the application with no waiting
period.
Respectfully submitted,
�,M . t Ity, -1'1
Michelle Harmer
Deputy City Clerk
Attach: Application
MINNESOTA LAWFUL GAMBLING
LG220 Application for Exempt Permit
s/Ls
Page 1 of 2
An exempt Permit may be issued to a nonprofit Application Fee (non-refundable)
organization that:conducApplications are processed In the order received. If the application
awards
less
lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the
year. artls less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150.
ye
If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of
$1,500 or less, contact the Licensing Specialist assigned toadditional fees prior to 30 days before your event will not expedite
your county by calling 651-539-1900. service, nor are telephone requests for expedited service accepted.
ORGANIZATION INFORMATION
Name
Organize 10 �VA� �I r d Previous Gambling -,3 0 � })
Name: l wand 'aa i< 4•S A-, ICS Permit Number: 1 IS -0) U
Minnesota Tax ID Federal Employer ID �^
Number, if any: Number (FEIN), if any: 4
Address: 50rb nn�r�glYP 'f 'g,cyo%- i Sum i I `
City: 1; 'Ri 4e ' State: 1M Zip: County:
Name of Chief Executive Officer (CEO):�O'ti.N I G� C —ts IXo;�
Daytime Phone: 11 , i dJ Email: _
NONPROFIT STATUS `
Type of Nonprofit Organization (check one):
OFraternal O Religious ED Veterans Other Nonprofit Organization
Attach a copy of 2[M of the following showing proof of nonprofit status:
(DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.)
EIA wrrent calendar year Certificate of Good Standing
Don't have a copy? Obtain this certificate from:
MN Secretary of State, Business Services Division Secretary of State website, phone numbers:
60 Empire Drive, Suite 100 www.ws.state mn us
St. Paul, MN 55103 651-296-2803, or toll free 1-877-551-6767
IRS income tax exemption (501(c)) letter in your organization's name
Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the
IRS toll free at 1-877-829-5500.
❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter)
If your organization falls under a parent organization, attach copies of ygih of the following:
1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and
2. the charter or letter from your parent organization recognizing your organization as a subordinate.
GAMBLING PREMISES INFORMATION
Name of premises where the gambling event will be conducted
(for raffles, list the site where the drawing will take place): ��JJr, in)
1 Y I-)
Address (do not use P.O. box): )354 maT
y4fi) IS
City or Aa� DOE
Township: i- Zip: SS3D �' County:
Dates) of activity (for raffles, c_\ _ ,f, 121 ft/t;164 j
Indicate the date of or drawing): �Tt�rx O( -fLl
Check each type of gambling activity that your organization will conduct:
Bingo- ❑Paddlewheels* ❑Pull -Tabs* ❑Tipboards-
Raffle (total value of raffle prizes awarded for the calendar year:;
* Gambling equipment for bingo paper, paddlewhesls, pull -tabs, and cipboards must be obtained from a distributor licensed by
the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed
from another organization authorized to conduct bingo. To find a licensed distributor, go m www.mn.gov/gcb and click on
Distributors under List of Licensees, or call 651-539-1900.
LG220 Application for Exempt Permit
5/15
Page 2&2
LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to
the Minnesota Gambling Control Board)
CITY APPROVAL
COUNTYAPPROVAL
for a gambling premises
for a gambling premises
located within city limits
located in a township
_The application is acknowledged with no waiting period.
_The application is acknowledged with no waiting period.
_The application is acknowledged with a 30 -day waiting
_The application Is acknowledged with a 30 -day welding
period, and allows the Board to issue a permit after 30 days
period, and allows the Board to issue a permit after
(60 days for a 1st class city).
30 days.
_The application Is denied.
The application Is denied.
Print City Name:
Print County Name:
Signature of City Personnel:
Signature of County Personnel:
Title: Date:
Title: Date:
Information, the Board may not be able to
TOWNSHIP (if required by the county) _
which law or legal order authorizes a new use or
On behalf of the township, I acknowledge that the organization
address which will remain public. Private data
is applying for exempted gambling activity within the township
as a consequence, may refuse W Issue a permit.
about your organization are available to Board
given; and anyone with your written consent.
If your organization supplies the information
The city or county must sign before
limits. (A township has no statutory authority to approve or
access to Me Information; Minnesota's Depart -
submitting application to the
This form will be made available in alternative format (i.e. large print,
deny an application, per Minn. Statutes, section 349.213.)
Gambling Control Board.
Print Township Name:
Signature of Township Officer:
Title: Data:
CHIEF EXECUTIVE OFFICER'S SIGNATURE (required)
The Information provided In this application is cc late and accurate the best of my knowledge. I acknowledge that the financial
report will be completed and returned to the B d Rhin 3 efvent date.
Chief Executive OfficaYs Signature: ` - Date:
(Signature must be CEO's signature; esignde may not sign)
Print Name:
REQUIREMENTS
MAIL APPLICATION AND ATTACHMENTS.
Complete a separate application for:
Mail application with:
• all gambling conducted on two or more consecutive days, or
a copy of your proof of nonprofit status, and
• all gambling conducted on one day.
Only one application is tl H one or more raffle drawings are
application fee (non-refundable). If the application Is
postmarked or received 30 days or more before the event,
conducted on the same day.
day.
the application fee is $100; otherwise the fee Is $150.
Financial report to be completed within 30 days after the
Make check payable to State of Minnesota.
gambling activity is done:
A financial report form will be mailed with your permit. Complete
To: Minnesota Gambling Control Board
and return the financial report form to the Gambling Control
1711 West County Road B, Suite 300 South
Board.
Roseville, MN 55113
Your organization must keep all exempt records and reports for
Questions?
Call the licensing Section of the Gambling Control Board at
3-1/2 years (Minn. Statutes, section 349.166, subd. 2(f)).
651-539-1900.
Data privacy notice: The Information requested
ap,InatIgn. Your organization's name and
ment of Public Safety; Attomey General;
on this form (and any attachments) will be used
address will be public information when recelved
Commissioners of Adminlsnatlon, Minnesota
by the Gambling Control Board (Board) to
by the Board. All other Information provided will
Management & Budget, and Revenue; legislative
determine your organization's qualifications to
be private data about your organization until the
Auditor, national and International gambling
be involved in lawful gambling activities In
Board Issues the permit. When the Board issues
regulatory agencies; anyone pursuant to court
Minnesota. Your organization has the right to
the permit, all information provided will become
order; other individuals and agencies specifically
refuse to supply Me Information; however, if
public. If the Board does not issue a permit, all
authorized by state or federal law to have access
your organization refuses M supply this
information provided remains private, with the
to the information; individuals and agencies for
Information, the Board may not be able to
exception of your organization's name and
which law or legal order authorizes a new use or
determine your organization's qualifications and,
address which will remain public. Private data
sharing of information after this notice was
as a consequence, may refuse W Issue a permit.
about your organization are available to Board
given; and anyone with your written consent.
If your organization supplies the information
members, Board staff whose work requires
requested, the Board will be able to process the
access to Me Information; Minnesota's Depart -
This form will be made available in alternative format (i.e. large print,
braille) upon request.
An Equal OppwNnHy Employer
cIT1 or 0jOtk-
NDO
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304•(]63)]55-5100
FAX (763) ]55-8923. WWW.AN DOVE RMN. GOV
TO:
Mayor and City Council
CC:
Jim Dickinson, City Admimstra
FROM:
Michelle Harmer, Deputy City Clerk
SUBJECT: Approve Therapeutic Massage Establishment Licensell777 Bunker Lake
Boulevard NW
DATE: January 19, 2016 -
INTRODUCTION
Anthony Lawther, owner of Essentials of Life Chiropractic has applied for a Therapeutic
Massage Establishment License located at 1777 Bunker Lake Boulevard NW.
DISCUSSION
Mr. Lawther has paid the appropriate fee and been approved by the Sheriffs Office.
ACTION REQUIRED
Council is requested to consider approval of a Therapeutic Massage Establishment
License for the period of January 20, 2016 through December 31, 2016.
1 oRespectfully
submitted,
Michelle Harmer
Deputy City Clerk
Attach: License Application
LNDOVE
It
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
THERAPEUTIC MASSAGE ESTABLISHMENT LICENSE APPLICATION ,,
1. Name of Applicant 1 FtY�(�h4 �YPCYtYt0 I-Etl>_ 4xy-
Fim Midd - [ut
2. Applicant's Date of Birth (mustx is Meld) (_ _
3. Telephone Number of Applicant
4. Email Address of Applicant
5. Home Address of Applicant—
VN.
pplicant_VN.
6. Address of Business/Premises to be Licensed
7 l I n v La&A pN�Cc{.,t Iw- D IFY C�r��t
7. Name of Business/Premises �V1�-iQL� lJC kTz Q yY C-�r
8. Telephone Number for Business/Premises
9. Legal Description of Business/Premises to be Licensed
10. NaDYOwYof mSbe Licensed
11. Ad 1 ess of O er of Pwp renv to be Li�e(nsed t t
i'7� ( r�;l�ItiOY�Vi2
12. Within the preceding five years has the applicant or spouse been convicted of any
felony, crime or violation of any ordinance other than traffic. If so, provide the
state or county of conviction, the date of conviction and the specific crime so
committed. A0
13. If the applicant is a corporation list the names, addresses and dates of birth of all
persons having a beneficial interest therein (i.p. officers, directors, stockholders).
14. Description of services t be provided.
The hrformation requested in hems 1,2,3 and 9 must provided for all owners,.
lessees, operators an8 massage therapists oftheproposed therapeutic massage
establishment.
SM
Each applicant for alieense aball file with the city apublic liability
insurance policy or certificate of insurance from a company authorized to do business
in the state of Minnesota, Insuring the applicant against any and A loss arising out of
the use, operation or maintenance of the therapeutic massage establishment. The
policy of insurance shall be in limits ofnot less than. five hundred thousand dollars
($500,000,00). Failure to keep in full finecaad effect the insurancesequired herein is
grounds for revocation.
Nor to consideration of the application by City Council, an Investigation shall be
made by the code enforcement officer and the building official to determine
compliance with this chapter of all premises proposed to be licensed, and by the
County Sheriff's De artmeat of all ' unions listed on the license application.
Applicant and. associates in this application will strictly comply with all ordinances of
the City. I hereby certify that I have read the foregoing questions and that the answers
are true of my c wn knowledge.
Licensesexpire on Decembec3l"ofeach year. Lack of payment ofsanual licensing.
fee shall be cause for revocation ofhcense..
:ensbFees: i
Single Applicahon',g200:00
` CotporataAjplicatlda; $300.06
.. n
1685 CROSSTOWN
FAX (763) 756-8923 • W W W.ANDOVERMN.GOV
TO: Mayor and Councilmembers
CC: Jim Dickinson, City Administrator
FROM: Commander Kevin Halweg - Anoka County Sheriff's Office
SUBJECT: Anoka County Sheriffs Office Monthly Report - Sheriff
DATE: January 19, 2016
Commander Kevin Halweg from the Anoka County Sheriffs Office will be present to provide
the Council and the citizens of Andover with an update on law enforcement activities within the
City.
DISCUSSION
To be verbally presented.
ACTION REQUIRED
For Council information.
Respectfully submitted,
Commander Kevin Halweg
Anoka County Sheriffs Office
—tic.N16D Wk��
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.ANDOVERMN.GOV
TO:
CC:
FROM:
SUBJECT:
DATE:
Mayor and Council Members
Jim Dickinson, City Administrator
David D. Berkowitz, Director of Pu 'c rks/City Engineer
Hold Public Hearing(Order Plans & Spe fications/16-2/2016 Street
Reconstruction - Engineering
January 19, 2016
The City Council is requested to hold a public hearing and order plans and specifications for Project
16-2, 2016 Street Reconstruction.
DISCUSSION
The Prairie Meadows development is identified in the City's 2016-2020 Capital Improvement Plan
(CIP) for reconstruction in the summer of 2016. This development consists of 1693 Lane NW between
Round Lake Boulevard NW and Tulip Street NW, Quay Street NW between 1693 Lane NW and 1703
Lane NW, and the paved portion of 1703 Lane NW west of Quay Street NW,
The proposed project includes reclaiming the existing bituminous surface, replacing bituminous curb
with concrete curb and gutter, minor storm drainage improvements, and paving a new bituminous
surface.. This has been a very effective reconstruction method since the City began the process back in
1996.
There is one large lot that has been identified to have two assessments due to the size of the lot and the
potential to subdivide. The City Council has opted to defer the second assessments in the past for such
lots on an escalating scale to 15 years and then a declining scale to 25 years where at that time if the lot
is not subdivided the assessment expires. The assessment amount would accrue interest for the first 15
years at 4.5% or the ENR Index, whichever is lower. Starting with the I e year, the assessment value
would begin to depreciate, in equal amounts over the next 10 years so as to achieve an assessment
value of zero dollars, at which time the deferred assessment will expire.
A neighborhood informational meeting was held on November 17, 2015. Staff discussed the project,
received comments, and provided residents with preliminary information, including estimated costs.
Attached is the sign -in sheet from the meeting.
The estimated assessment is $7,200 per lot.
Attached are the following:
* Resolution Ordering the Improvement
* Location Map
* Letter to property owners regarding estimated assessment
* Public Hearing Notice
* Estimated assessment payment schedule
* Sign in Sheet from Neighborhood Meeting
Note: The feasibility report was in the December 1, 2015 packet. Please bring this to the meeting.
Mayor and Council Members
January 19, 2016
Page 2 of
BUDGET IMPACT
The project would be funded from the City's Road & Bridge Fund, with 25% of the total project costs
assessed to the benefiting properties as identified in the City's Roadway Reconstruction Assessment
Policy. The estimated assessment is $7,200 per lot. This is in-line with previous reconstruction
projects in rural parts of the City.
ACTION REQUIRED
The City Council is requested to hold a public hearing and order plans and specifications for Project
16-2, 2016 Street Reconstruction.
Respectfully submitted,
David D. Berkowitz
Attachments: Resolution, Location ma Letter to property owners regarding estimated assessment,'
Public Hearing Notice,'I1timated assessment payment schedule•& Sign in Sheet &
Comment Sheet from Neighborhood Meeting ✓
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
MOTION by Councilmember
to adopt the following:
A RESOLUTION ORDERING THE IMPROVEMENT OF PROJECT NO. 16-2,2016
STREET RECONSTRUCTION AND DIRECTING PREPARATION OF FINAL
PLANS AND SPECIFICATIONS.
WHEREAS, Resolution No. 100-15 of the City Council adopted on the
115 day of December , 2015, fixed a date for a public hearing; and
WHEREAS, pursuant to the required published and mailed notice such
hearing was held on the 19" day of January , 2016; and
WHEREAS, all persons desiring to be heard were given such opportunity for
same; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of
Andover to hereby order improvement Project No. 16-2 .
MOTION seconded by Councilmember and adopted by the City
Council at a regular meeting this W day of January , 2016, with
Councilmembers
resolution, and Councilmembers
resolution was declared passed.
ATTEST:
Michelle Hartner — Deputy City Clerk
voting in favor of the
voting against, whereupon said
CITY OF ANDOVER
Julie Trude - Mayor
i 666 Project Location Map
EXHIBIT 1
PRAIRIE MEADOWS RECONSTRUCTION
0
0 150 300 450
Feat
Location Map
ka
C I T Y O F
NDOVEI
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
December 14, 2015
083224130002
Darrel M & Phyllis L. Page
3501 —170"' Lane NW
Andover, MN 55304
Re: 2016 Street Reconstruction/Prairie Meadows/Project 16-2
Public Hearing Notice
Dear Mr. & Mrs. Page
A feasibility report has been prepared to determine the estimated costs associated with
road improvements in your area for the proposed 2016 Street Reconstruction.
The proposed project consists of milling the existing bituminous roadway, shaping the
gravel, minor storm sewer improvements, and constructing a new bituminous surface
with concrete curb and gutter.
The streets in the Prairie Meadows Development have been identified in the City's
Capital Improvement Plan for reconstruction in 2016. A project location map is
attached.
The project would be funded from the City's Road & Bridge Fund, with 25% of the total
project costs assessed to the benefiting properties as identified in the City's Roadway
Reconstruction Assessment Policy. Your property can be subdivided therefore, as
identified in the City's Roadway Reconstruction & Overlay Construction Assessment
Policy, it is proposed to assess your property for two lots, $7,200.00 per unit or
$14,400.00 total assessment. You can request the City Council to defer the second
assessment. This request shall be at the public hearing and/or a written request.
Enclosed is a public hearing notice for the proposed project. If you have any questions,
feel free to contact me at (763) 767-5133, or Jason Law, Assistant City Engineer at
(763)767-5130.
Sincerely,
(a'ac),
David D. Berkowitz, P.E.
Director of Public Works/City Engineer
Encl.
ANLbDY O F
60VE
1685 CROSSTOWN BOULEVARD N.W... ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 • WWW,ANDOVERMN.GOV
December 14, 2015
Re: 2016 Street Reconstruction/Prairie Meadows/Project 16-2
Public Hearing Notice
Dear Resident:
A feasibility report has been prepared to determine the estimated costs associated with
road improvements in your area for the proposed 2016 Street Reconstruction.
The proposed project consists of milling the existing bituminous roadway, shaping the
gravel, minor storm sewer improvements, and constructing a new bituminous surface
with concrete curb and gutter.
The streets in the Prairie Meadows Development have been identified in the City's
Capital Improvement Plan for reconstruction in 2016. A project location map is
attached.
The project would be funded from the City's Road & Bridge Fund, with 25% of the total
project costs assessed to the benefiting properties as identified in the City's Roadway
Reconstruction Assessment Policy. The estimated assessment is $7,200.00 per lot.
Enclosed is a public hearing notice for the proposed project. If you have any questions,
feel free to Contact me at (763) 767-5133, or Jason Law, Assistant City Engineer at
(763)767-5130.
Sincerely,,
02`✓'f
David D. Berkowitz, P.E.
Director of Public Works/City Engineer
Encl.
cc: Mayor & City Council
C I T Y O F
ND OVE
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100
FAX (763) 755-8923 . WWW.ANDOVERMN.GOV
CITY OF=ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
NOTICE OF HEARING ON IMPROVEMENTS
PROJECT NO. 16-2
2016 STREET RECONSTRUCTION
Prairie Meadows
NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will
meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, at
the regularly scheduled City Council meeting on Tuesday, January 19, 2016 at 7:00 PM
to consider construction of the following improvements:
2016 Street Reconstruction
Prairie Meadows
The properties to be assessed, pursuant to Minnesota Statutes Section 429, for the
improvements are within the following described area:
2016 Street Reconstruction
Prairie Meadows
The estimated assessment rate is $7,200.00/unit.
Such persons desiring to be heard with reference to the proposed improvements will be
heard at this meeting.
CITY OF ANDOVER
1 i2oL U 1 r l ULLS- Y1 Rte-.
Michelle Hartner — Deputy City Clerk
Publication Dates: December 25, 2015 & January 1, 2016 (Anoka Union)
CITY OF ANDOVER
Special Assessment Roll
DATE:
PROJECT: 16412 Stniet Reconstruction - Prairie bleado
PIN:
LOT'
BLOCK:
Address:
Total
$ 7,200.00
Interest Rate: 4.50%
Number of Payments: 10
Annual Payment: $ 909.93
Principal Balance: $ 6,614.07 $ 6,001.77 $ 5,361.92 $ 4,693.28 $ 3,994.55 $ 3,264.37 $ 2,501.34 $ 1,703.97 $ 870.72 $
2017
2018
2019
2020
2021
2022
2023
2026
2025
2026
TOTAL
Principal
$ 585.93
$ 612.30
$ 639.85
$ 668.64
$ 698.73
$ 730.18
$ 763.03
$ 797.37
$ 833.25
$ 870.72
$ 7,200.00
Interest
324.00
297.63
270.08
241.29
211.20
179.75
146.90
112.56
76.68
39.21
1,899.30
Total
$ 909.93
$ 909.93
$ 909.93
$ 909.93
$ 909.93
$ 909.93
$ 909.93
$ 909.93
$ 909.93
$ 909.93
$ 9,099.30
Principal Balance: $ 6,614.07 $ 6,001.77 $ 5,361.92 $ 4,693.28 $ 3,994.55 $ 3,264.37 $ 2,501.34 $ 1,703.97 $ 870.72 $
I
1685 CROSSTOWN BOULEVARD
FAX (76 3) 755-89 3NDOVER. MINNESOTA 4 . (767) 755-5100
.. WWW.ANDOVERMN GOV
2016 Street Reconstruction - Prairie Meado
Informational Meeting
Tuesday, November 17, 2015
5:30 p.m. - 6:30 P.M.
Address
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COMMENT SHEET
2016 Street Reconstruction — Prairie Meadows (C.P. 16-02)
Informational Meeting RECEIVED
Tuesday, November 17, 2015
5:30 p.m. — 6:30 p.m.
NOV 2 5 P015
Name:
Address:
ER
Phone:i I: is
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1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923. WWW.ANDOVERMN.GOV
TO: Mayor and City Councilmemb
CC: Jim Dickinson, City Administrat
FROM: David L. Carlberg, Community Dev ment Director
SUBJECT: Consider Conditional Use Permit Amendment — Modify Telecommunication
Tower —16157 Round Lake Boulevard NW— AT & T
DATE: January 19, 2016
AT & T is seeking to add three (3) additional antennas to the existing telecommunication tower
located at 16157 Round Lake Blvd NW. Currently AT & T has nine (9) antennas on the tower.
Andover City Code 9-12 allows telecommunication towers over thirty-five feet (35') in height by
Conditional Use Permit (CUP). City Code 9-12 also states that any change to a tower requires an
amended CUP (see attached).
DISCUSSION
The original CUP was issued in 1990 for the erection of a two hundred foot (200')
telecommunications tower. Throughout the years, there have been amendments to the permit for
additional carriers to be placed on the tower. As part of the CUP amendment process, the city
Building Department will review the plans and issue a building permit prior to the
commencement of work to insure the tower can structurally support the additional antennae.
City code 12-14-6B provides the following general review criteria to consider when granting a
CUP. In granting a CUP, the City Council shall consider the advice and recommendation of the
Planning and Zoning Commission and:
1. The effect of the proposed use upon the health, safety, moral and general welfare of
occupants of surrounding lands.
The existing tower is located at least 150 feet away from the surrounding buildings and is
designed to collapse on itself and "bow over" in the rare instance if the structure was to
fail. Also, the Federal Communication Commission regulates wireless facilities to ensure
the health, safety, moral and general welfare of the occupants in the immediate areas.
2. Existing and anticipated traffic conditions, including parking facilities on adjacent streets
and land.
The CUP amendment will not generate additional traffic to the area therefore, parking
facilities and adjacent streets will not be impacted. A parking space is provided adjacent
to the equipment building for maintenance personnel.
3. The effect on values of property and scenic views in the surrounding area, and the effect
of the proposed use on the Comprehensive Plan.
Staff has not received supporting documentation regarding the effects of towers on
property values. However, the existing use is permitted in the zoning district. The tower
is a compatible use in the industrial district and does not adversely affect the development
of the surrounding lands.
Staff Recommendation
Staff recommends approval of the CUP amendment because there will be no changes to the
existing facilities except for the placement of an additional three (3) antennas to improve cell
phone service and the request meets the review criteria in City Code 12-14-6E.
Planning and Zoning Commission Recommendation
On January 13, 2016, the Planning and Zoning Commission held a public hearing regarding the
CUP amendment request in which there was no public input. A draft of the meeting minutes
have been attached for your review. The Commission recommended approval on a 4-0 (3 absent)
vote.
ACTION REOUESTED
The City Council is asked to review the amended CUP amendment request and consider the
recommendation of approval by the Planning and Zoning Commission.
Respectfully submitted,
��C
David L. Carlberg
Attachments
Resolution
Location Map
Aerial View of Property
City Code 9-12 Antennas and Towers
Draft Minutes from the January 13, 2016, Planning and Zoning Commission meeting
Tower Elevation — Antenna Location
Antenna Configuration
Site Plan — Existing Equipment Location
Cc: Audra Kohler, 49030 Pontiac Trail, Suite 100, Wixom, MI 48393
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO.
A RESOLUTION APPROVING THE CONDITIONAL USE PERMIT AMENDMENT REQUEST TO
ALLOW THREE (3) ADDITIONAL ANTENNAS TO THE EXISTING TELECOMMUNICATION
TOWER FOR AT & T, LOCATED AT 16157 ROUND LAKE BOULEVARD NW, LEGALLY
DESCRIBED AS:
LOT 2, BLOCK 1, WESTVIEW INDUSTRIAL PARK
WHEREAS, AT & T has requested a Conditional Use Permit amendment to install three (3) additional
antemras (total of twelve (12) antennas) on the private telecommunication tower on the subject property,
and;
WHEREAS, the Planning and Zoning Commission held a public hearing pursuant to the requirements of
City Code 12-14-8, and;
WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said
request meets the criteria of the City Code, and;
WHEREAS, the Planning and Zoning Cormnission finds the request would not have a detrimental effect
on the health, safety, and general welfare of the City of Andover, and;
WHEREAS, The Planning and Zoning Commission recommends to the City Council approval of the
Conditional Use Permit amendment request.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees
with the recommendation of the Planning and Zoning Commission and approves the Conditional Use
Permit amendment to increase the amount of antennas for AT & T from nine (9) antennas to twelve (12)
antemtas on the private telecommunication tower, subject to the following conditions:
1) The applicant shall obtain a building permit from the City of Andover Building Department
prior to the commencement of work.
2) The antennas and associated equipment shall conform to the plans stamped received
November 23, 2015.
3) The Conditional Use Permit amendment shall be subject to a sunset clause as defined in City
Code 12-14-6(D).
Adopted by the City Council of the City of Andover on this 19th day of January, 2016.
CITY OF ANDOVER
ATTEST:
Michelle Harmer, Deputy City Clerk
Julie Trude, Mayor
A«,OOV,:K 16157 Round Lake Blvd
Date Created: January 06, 2016
Disclaimer. The provider makes no representation or warranties with respect to the reuse of this data,
AN pgg R
Date Created: January 13, 2016
Disclaimer. The provider makes no representation or warranties with respect to the reuse of this data.
NO
PROPERTY: Land that is not "public property' as defined in this section.
PUBLIC
PROPERTY: Land owned or operated by a government entity.
PUBLIC UTILITY: Persons, corporations, or governments supplying gas,
electric, transportation, water, or landline telephone services
to the general public. For the purposes of this chapter,
wireless telecommunication service facilities shall not be
considered public utility uses and are defined separately.
SERVICE
PROVIDER: Any individual or entity that provides wireless
telecommunication services.
TOWER: Any pole, monopole, spire, or structure (excluding
structures required for the transmission of electric
energy), or any combination, to which any antenna could
be attached, or which is designed for any antenna to be
attached, and all supporting lines, cables, wires and
braces. (Amd. Ord. 364, 2-19-08)
TOWER,
MULTI-USER: A tower to which is attached the antennas of more
than one commercial wireless telecommunication
service provider or governmental entity.
TOWER,
SINGLE USER: A tower to which is attached only the antennas of a single
user, although the tower may be designed to accommodate
the antennas of multiple users as required in this chapter.
(Ord. 270, 12-5-2000)
9-12-3: PERMIT AND LEASE AGREEMENT REQUIRED: All towers and
antennas over thirty five feet (35') from ground level shall require a conditional
use permit and building permit approvals from the City. All towers and antennas
on City -owned public property shall require a lease agreement with the City. Any
changes to a tower or antenna shall require an amended conditional use permit.
(Ord. 364, 2-19-2008)
Regular Andover Planning and Zoning Commission Meeting O�
Minutes—January 13, 2016
Page 2 /
I PUBLICHEARING. Conditional Use Permitfor Telecommunication Tower -16157 4
2 Round Lake Boulevard NW
3
4 Mr. Carlberg noted the purpose of this item is to hold a public hearing and take input on a
5 Conditional Use Permit amendment for a telecommunication tower. He reviewed the
6 proposed Conditional Use Permit amendment with the Commission.
7
8 Commissioner Koehler asked if there had been any complaints from the surrounding
9 residents since the tower was originally constructed in 1990. Mr. Carlberg replied that
10 there have not been any complaints to his knowledge.
11
12 Vice Chairperson Nemeth asked and received confirmation that the tower is located
13 within an industrial area and the neighboring properties are either industrial or
14 commercial in nature.
15
16 Motion by Koehler, seconded by Peterson, to open the public hearing at 7:09 p.m.
17 Motion carried on a 4 -ayes, 0 -nays, 3 -absent (Daninger, Cleven, and Sims) vote.
18
19 Commissioner Koehler asked why the additional antennae on the tower are needed.
20
21 Alyssa Riemers, AT&T, stated that the additional antennas would help to provide
22 additional coverage.
23
24 Commissioner Peterson stated that the alternate to approving this request would be that
25 the coverage would not be improved or a new tower would need to be constructed.
26
27 Ms. Riemers stated that their policy is to co -locate on existing towers and noted that the
28 additional signal strength should clear up dead spots in the area.
29
30 Mr. Carlberg also stated that the City require co -location first before a new tower is
31 considered.
32
33 Commissioner Peterson asked the lifespan of the tower.
34
35 Ms. Riemers stated that their attempt is to use existing towers and noted that the towers
36 have a long lifespan. She noted that the structure would be improved if maintenance is
37 needed.
38
39 Mr. Carlberg stated that a building permit will be required and the tower will be reviewed
40 for its structural integrity and a structural engineer will need to certify that the tower can
41 support the additional antennae.
42
43 Motion by Peterson, seconded by Koehler, to close the public hearing at 7:13 p.m.
44 Motion carried on a 4 -ayes, 0 -nays, 3 -absent (Daninger, Cleven and Sims) vote.
45
Regular Andover Planning and Zoning Commission Meeting O
Minutes —January 13, 2016 P�
Page 3
T
Commissioner Koehler stated that this will be an expansion to what is already there and
did not see a downside, especially since staff would be reviewing and inspecting the
integrity of the tower.
5 Motion by Peterson, seconded by Koehler, to recommend to the City Council approval of
6 the Conditional Use Permit amendment request to allow three (3) additional antennas to
7 the existing telecommunication tower for AT&T, located at 16157 Round Lake
8 Boulevard NW, subject to the conditions in the resolution. Motion carried on a 4 -ayes, 0-
9 nays, 3 -absent (Daninger, Cleven, and Sims) vote.
10
11 Mr. Carlberg stated that this item would be before the Council at the January 19, 2016
12 City Council meeting.
13
14
15
16 Bo vard NW
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
Mr. Carl g noted the purpose of this item is to hold a public hearing and take input on
an Interim Ne Permit for land reclamation. He reviewed the proposed Interim Use
Permit request 'th the Commission.
Commissioner GudriNedson asked and received confirmation that the nearby neighbors
have been notified. Mr. arlberg noted that there were not any comments received.
Commissioner Gudmundson ed why the applicant is requesting this location near
Hanson Boulevard NW. Mr. C erg replied that the location was chosen for ease of
loading and access to a public road the materials will be pulled from the site regularly.
Commissioner Koehler referenced the 1
item seven regarding erosion control. I
would be installed after the material is
erosion control measure would include
dum included in the packet, specifically
what type of erosion control measure
ly hauled. Mr. Carlberg replied that the
4rovide groundcover.
Vice Chairperson Nemeth asked and received confirm 'on that staff would inspect the
site from time to time to ensure that the slopes are in co fiance. He asked if there are
any issues with the wind blowing the material onto the ro ay. or neighboring property.
Mr. Carlberg stated that there could be wind erosion but not at the benefit in this
situation is that it would be uncommon to have an easterly wind.a noted that if there is
no activity on the pile for 14 days, seeding would need to occur.
Vice Chairperson Nemeth asked and received confirmation that staffwoad work with
the applicant to set a haul route. \
Motion by Koehler, seconded by Peterson, to open the public hearing at 7:25 p.m.
Motion carried on a 4 -ayes, 0 -nays, 3 -absent (Daningey Cleves, and Sims) vote.
ir------------------
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NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and City Councilmembers
CC: Jim Dickinson, City Administrator
FROM: David L. Carlberg, Community Develo Director
SUBJECT: Consider Interim Use Permit — Land Reclamation — 16563 Hanson Blvd NW— Dennis
Kuiken
DATE: January 19, 2016
DISCUSSION
Mr. Dennis Kuiken is seeking an IUP to store up to 3,500 cubic yards of soil on a 33 acre site he
owns at 16563 Hanson Blvd NW. The storage area is shown on the attached map.
The soil is part of the Country Oaks North 2°s Addition grading and excavation for the extension
of 167ih Avenue NW to Hanson Blvd NW. This project will begin in February 2016. No more
than 3,500 cubic yards of soil will be placed on Mr. Kuiken's property. The soil will be used as
topsoil for sod as part of his Norlex Turf business. Mr. Kuiken requested the IUP be approved
for two (2) years, expiring on January 19, 2018. As part of the IUP request, Mr. Kuiken is
required to obtain a permit from the Lower Rum River Watershed Management Organization.
Engineering Department Review
The Engineering Department completed a review of the request. Although Mr. Kuiken requested
a two (2) year IUP, the city Engineering Department is recommending the IUP expires on
November 1, 2017. This will ensure Mr. Kuiken can remove the excess soil prior to the winter
freeze. Otherwise the excess soil would not be moved until the spring thaw in 2018. The
Engineering comment letter is attached for your review.
Interim Use Permit Standards
The Planning and Zoning Commission shall recommend an Interim Use Permit and the Council
shall issue such Interim Use Permit only if it finds that such use at the proposed location:
Will not create an excess burden on parks, streets, and other public facilities;
Will not be injurious to the surrounding neighborhood or otherwise harm the public health,
safety, and general welfare;
Will not have a negative effect on the values of property and scenic views;
Will not impose additional unreasonable costs on the public;
Will be subjected to, by agreement with the owner, any conditions that the City Council has
deemed appropriate for the permission of the use, including a condition that the owner may be
required to provide appropriate financial surety to cover the cost of removing the interim use and
any interim structures upon the expiration of the interim use permit.
In January 2012, a CUP was approved for Mr. Kuiken to stockpile tire chips on the property for
the duration of 6 months. The CUP expired on July 1, 2012. The fire chips were used by Anoka
County for the reconstruction project of Hanson Blvd NW. In November 2012, a CUP was
approved to temporarily stockpile up to 10,000 cubic yards soil until July 2014.
The conditions of these CUP's have been met and they are no longer active CUP's.
Planning and Zoning Commission Recommendation
On January 13, 2016, the Planning and Zoning Commission held a public hearing regarding the
IUP request in which there was no public input. A draft of the meeting minutes have been
attached for your review. The Commission recommended approval on a 4-0 (3 absent) vote.
The City Council is asked to review the IUP request and consider the recommendation of
approval by the Planning and Zoning Commission.
Respectfully submitted,
I. OILO�
David L. Carlberg
Attachments
Resolution
Location Map
Aerial Photograph
January 6, 2016 Engineering Comments
Draft Minutes of the January 13, 2016, Planning and Zoning Commission Meeting
Cc: Dennis Kuiken, Norlex Turf, 16563 Hanson Blvd NW Andover, MN 55304
CITY OF ANDOVER
COUNTY OF ANOKA
STATE OF MINNESOTA
RES. NO. R
A RESOLUTION GRANTING AN INTERIM USE PERMIT FOR STORAGE OF SOIL FOR THE
PROPERTY LOCATED AT 16563 HANSON BOULEVARD NW, LEGALLY DESCRIBED AS:
SOUTHWEST QUARTER OF THE SOUTHWEST QUARTER OF SECTION 11, TOWNSHIP 32,
RANGE 24, ANOKA COUNTY, MINNESOTA
WHEREAS, Dennis Kuiken requested an Interim Use Permit for the storage of up to 3,500 cubic yards
of soil; and,
WHEREAS, the Planning and Zoning Commission held a public hearing on January 13, 2016; and,
WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect
upon the health, safety, and general welfare of the City of Andover; and
WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the
Interim Use Permit.
NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby approves
the Interim Use Permit to allow for the storage of up to 3,500 cubic yards of soil on said property with the
following conditions:
1. Soil must be stored in the area shown on the aerial received by the City of Andover on
December l5, 2015.
2. All comments from city staff most be satisfactorily addressed prior to the commencement of
work on the properties. The City of Andover Engineering Department will determine when
all comments have been satisfactorily addressed.
3. The applicant shall obtain a permit from the Lower Rum River Watershed Management
Organization for stockpiling dirt. The permit must be obtained prior to the on-site storage of
the soil.
4. All material shall be utilized in compliance with the City Code and Lower Rum River
Watershed Management Organization requirements.
5. Hours of hauling soil to the site are limited to Monday thin Friday 7:00 am— 6:00 pm,
Saturday from 8:00 am —1:00 pm, no operations on Sunday.
6. The hauling of the soils to the site shall be through private property and not utilizing Hanson
Boulevard NW.
7. The soil most be removed from the site no later than November 1, 2017.
Adopted by the City Council of the City of Andover on this 191° day of January, 2016.
CITY OF ANDOVER
ATTEST: Julie Trade, Mayor
Michelle Harmer, Deputy City Clerk
A-tion Map - 16563 Hanson Blvd NW
[I
Date Created: January 06, 2016
Disclaimer. The provider makes no representation or warranties with respect to the reuse of this data.
C I T Y O F
NDOVE
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100
MEMORANDUM FAX (763) 755-8923 • WWW. ANDOVERMN GOV
TO: Stephanie Hanson, City Planner
COPIES TO:
FROM: David D. Berkowitz, Director of Public. Works/City Engineer
Jason J. Law, Assistant City Engineer
DATE: January 6, 2016
REFERENCE: 16563 Hanson Blvd NW/Interim Use Permit/Review #1
The following review comments are in regards to the Interim Use Permit that has been
applied for by Dennis Kuiken:
1. The site shall be stabilized with erosion control measures (hydroseed) within 14
days of grading completion, or no later than July 31, 2016. Slopes shall not
exceed 3:1 and any slope greater than 6:1 may require erosion control blanket.
2. Silt fence is required around the base of the stockpile and should be kept in
working condition throughout the permit.
3. The applicant shall obtain a permit from the Lower Rum River Watershed
Management Organization for stockpiling fill.
4. A NPDES permit from the MPCA may be required for this project. A copy of the
permit shall be given to the City before construction begins.
5. The applicant is responsible to obtain any necessary permits that may be
required from the Minnesota Pollution Control Agency for NPDES permit,
Minnesota Department of Natural Resources, US army Corp of Engineers, Lower
Rum River Watershed Management Organization and any other agency that may
be interested in the site.
6. All material shall be utilized in compliance with City Code and the Lower Rum
River Watershed Management Organization and removed from site no later than
November 1, 2017.
7. Once the stockpile has been removed, the site shall be stabilized with erosion
control measures as soon as possible, but not longer than 14 days from
completion.
All comments shall be responded to in writing and changes to the plan made as
necessary. If you have any questions, feel free to contact David Berkowitz at 763-755-
5100.
Regular Andover Planning and Zoning Commission Meeting O
Minutes—January 13, 2016 /�
Page 3 l�
• 1 Commissioner Koehler stated that this will be an expansion to what is already there and
2 did not see a downside, especially since staff would be reviewing and inspecting the
3 integrity of the tower.
4
5 Motion by Peterson, seconded by Koehler, to recommend to the City Council approval of
6 the Conditional Use Permit amendment request to allow three (3) additional antennas to
7 the existing telecommunication tower for AT&T, located at 16157 Round Lake
8 Boulevard NW, subject to the conditions in the resolution. Motion carried on a 4 -ayes, 0-
9 nays, 3 -absent (Daninger, Cleven, and Sims) vote.
10
I1 Mr. Carlberg stated that this item would be before the Council at the January 19, 2016
12 City Council meeting.
13
14
15 PUBLIC HEARING. Interim Use Permit for Land Reclamation —16563 Hanson
16 Boulevard NW
17
18 Mr. Carlberg noted the purpose of this item is to hold a public hearing and take input on
19 an Interim Use Permit for land reclamation. He reviewed the proposed Interim Use
20 Permit request with the Commission.
21
22 Commissioner Gudmundson asked and received confirmation that the nearby neighbors
23 have been notified. Mr. Carlberg noted that there were not any comments received.
24
25 Commissioner Gudmundson asked why the applicant is requesting this location near
26 Hanson Boulevard NW. Mr. Carlberg replied that the location was chosen for ease of
27 loading and access to a public road as the materials will be pulled from the site regularly.
28
25 Commissioner Koehler referenced the memorandum included in the packet, specifically -
30 item seven regarding erosion control. He asked what type of erosion control measure
31 would be installed after the material is completely hauled. Mr. Carlberg replied that the
32 erosion control measure would include seeding to provide groundcover.
33
34 Vice Chairperson Nemeth asked and received confirmation that staff would inspect the
35 site from time to time to ensure that the slopes are in compliance. He asked if there are
36 any issues with the wind blowing the material onto the roadway or neighboring property.
37 Mr. Carlberg stated that there could be wind erosion but noted that the benefit in this
38 situation is that it would be uncommon to have an easterly wind. He noted that if there is
39 no activity on the pile for 14 days, seeding would need to occur.
40
41 Vice Chairperson Nemeth asked and received confirmation that staff would work with
42 the applicant to set a haul route.
43
44 Motion by Koehler, seconded by Peterson, to open the public hearing at 7:25 p.m.
45 Motion carried on a 4 -ayes, 0 -nays, 3 -absent (Daninger, Cleven, and Sims) vote.
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Regular Andover Planning and Zoning Commission Meeting
Minutes — January 13, 2016 O/^�,�
Page 4 " 1
There was no public input.
Motion by Koehler, seconded by Peterson, to close the public hearing at 7:25 p.m.
Motion carried on a 4 -ayes, 0 -nays, 3 -absent (Daninger, Cleven, and Sims) vote.
Motion by Koehler, seconded by Peterson, to recommend to the City Council approval of
an Interim Use Permit for storage of soil for the property located at 16563 Hanson
Boulevard NW, with the additional condition that if the applicant shall use City or
County roadways the applicant shall work with City staff to establish a haul route.
Motion carried on a 4 -ayes, 0 -nays, 3 -absent (Daninger, Cleven, and Sims) vote.
Mr. Carlberg stated that this item would be before the Council at the January 19, 2016
City Council meeting.
OTHER BUSINESS.
Mr. Carlberg updated the Planning Commission on related items. He noted that at this
time there is no business to consider for a February meeting and therefore that meeting
could be canceled for lack of business.
ADJOURNMENT.
Motion by Koehler, seconded by Peterson, to adjourn the meeting at 7:30 p.m. Motion
carried on a 4 -ayes, 0 -nays, 3 -absent (Daninger, Cleven, and Sims) vote.
Respectfully Submitted,
Amanda Staple, Recording Secretary
TimeSaver Off Site Secretarial, Inc.
17.
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1 T v o f
N66
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100
FAX (763) 755-8923 . WWW.CI.ANDOVER.MN.US
TO:
Mayor and Council Members
FROM:
Jim Dickinson, City Administrator
SUBJECT:
Schedule February EDA meeting
DATE:
January 19, 2016
The Council is requested to schedule an Economic Development Authority (EDA) meeting at
6:00 pm before the February 2, 2016 City Council meeting.
DISCUSSION
Tentative agenda items for an EDA meeting have been identified as follows:
1. Approve Meeting Minutes
2. Presentation - Presbyterian Homes
3. Land Sale Updates
4. Redevelopment Updates
5. Other Business
Other items may be added upon request, or the meeting will be cancelled if no new
information comes forward on the identified agenda items.
ACTION REQUIRED
Schedule an EDA meeting at 6:00 pm before the February 2, 2016 City Council meeting.
submitted,
CITY OF $'
NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMWGOV
TO: Mayor and Councilmembers
FROM: Jim Dickinson, City Administrator
SUBJECT: Administrator's Report
DATE: January 19, 2016
The City Administrator and Department Heads present will provide a brief verbal update on
various items of interest to the City Council and to the residents at the meeting. Listed below are
a few areas of interest:
1. Administration & City Department Activities
2. Update on Development/CIP Projects
3. Meeting reminders
Upon receipt of the meeting packet, if a member of the Council would like an update on a
particular item, please notify me so an adequate update can be made.
ectfully submitted,
kinson
I T Y O F
C
NDOVE
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER. MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.ANDOVERMN.GOV
TO: Mayor & Council Members
FROM: Jim Dickinson, City Administrator
SUBJECT: Supplemental Agenda Item for January 19, 2016 City Council Meeting
DATE: January 19, 2016
The City Council is requested to receive the following supplemental information.
Discussion Items
Item #14. Hold Public Hearing/Order Plans & Specs/16-2/2016 Street Reconstruction (Supplemental) -
Engineering — Supplemental Information
Staff Items
Add -On Item. Schedule Local Board of Appeal & Equalization Meeting (Supplemental) -
Administration
David D. Berkowitz, P.E.
Director of Public Works/City Engineer
Mr. Berkowitz
Re: 2016 Street Reconstruction/Prairie Meadows/Project 16-2
Please consider this a written request. Asking the city council to defer the second assessment on our
property, located at 3501170'h Lane NW. Andover, MN. We have not ask for a lot split or planning on
requesting one for our property.
R rd
Darrel M&Phyllis L. Page
�9�wo -I! — —
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100
FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US
TO: Mayor and City Council
CC: Jim Dickinson, City Administrat r
FROM: Michelle Hartner, Deputy City Cler
SUBJECT: Schedule Local Board of Appeal & Equalization Meeting
DATE: January 19, 2016
The Council is requested to schedule the Local Board of Appeal & Equalization Meeting.
DISCUSSION
The City Council had submitted two dates to the Anoka County Assessor's Office for the
Local Board of Appeal & Equalization Meeting.
Anoka County was able to accommodate the request of April 18, 2016.
ACTION REQUIRED
The City Council is requested to schedule the Local Board of Appeal & Equalization
Meeting for April 18, 2016 at 7:00 p.m.
Respectfully submitted,
Michelle Harmer
Deputy City Clerk