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HomeMy WebLinkAboutJanuary 7, 2016(ANDOVE r r1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.gov Regular Park & Recreation Commission Meeting January 7, 2016 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (12/17/15) — Regular Meeting 4. Update of Kelsey Round Lake Park Draft Master Plan/15 -11, Cont. 5. Discuss Overuse of Fields /Public Works 6. Update of Joint Meeting with City Council 7. Outstanding Items /Maintenance Update 8. 9. Chair's Report 10.Adjournment 41" 0 0 .•",n ^may _ al 0 0-0. � W 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer b FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 4. Update of Kelsey Round Lake Park Master Plan/WSB /15 -11, Cont. DATE: January 7, 2016 INTRODUCTION The Park and Recreation Commission is requested to review the adjustments to the estimated cost and confirm the priority of each item per the attached table that has been prepared by WSB. This table is to be included as part of the Kelsey Round Lake Park Master Plan. DISCUSSION Attached is the revised table with the probable development costs for all the improvements that have been recommended by the Park and Recreation Commission and the priority of each item as discussed at the last meeting on December 17, 2015. WSB will not be at the meeting but if the Commission has any questions, now is the time to address them so City staff can follow up with WSB. The final draft of the Master Plan will be presented at the January 21, 2016 Park and Recreation Commission meeting before it is presented to the City Council. The Park and Recreation Commission is scheduled to present the Master Plan to the City Council at a joint meeting that is scheduled for Tuesday, January 26, 2016 at 6 pm. WSB will be at the meeting and will make a short presentation before the Commission addresses the Council on the plan. Note: Staff has looked into the various types of MNDNR Grant opportunities that Cities are eligible to apply for. The two Park and Trail Grant Programs that can be applied for are the Local Trails Connections Program and the Outdoor Recreation Grant Program. Information and details of each grant program is attached for your review. ACTION REQUIRED The Park and Recreation Commission is requested to review the adjustments to the estimated cost and reconfirm the priority of each item per the attached table have been prepared by WSB. Respectfully submitted, Todd J. Haas Cc: Jason Amberg, WSB (copy sent by e -mail) Jeff Feulner, WSB (copy sent by e -mail) Attachments: Updated Master Plan and cost estimate from WSB; Information on Park and Trail Grant Programs ✓ y, s TRAIL NATURAL PLAY AREA WITH LOGSANDBOULDERS n n � NATURE PATH r r WETLAND I+ • , �A 't , LOOPTHROUGH ' NEIGHBORHOODON -BERM EXISTINOSTREET' PICNIC SNELTER - WRHRE57ROOM�. ENLARGEMENT #1 •TRAIL HEAD NATURAL LANDSCAPING ICNICAREA LOGS ... - LOOPTHROUGH - % . TRAM - NEIGHBORHOOD _ ON EXISTING STREET i ! BOULDER SEATING _ _ - " WETLAND ENLARGEMENT *2 - PICNIC B NATURAL PLAY AR 1 i BOARDWALK E� 1 POTENTIAL FUTURE yam.._•," y TRAIL AS PROPERTY EASEMENT CAN BE ACQUIRED 1 ,may Alt r+r Ik CONNECTION INTO ,' RESTORED PRAM NEIGHBORHOOD - ,]4 -F! TENTIAL NATN+ Tr.' AMERICAN BUR ROUND LAKE WETLAND 3, GROUND y.Ls Y EX CONNECTION INTO -+ .NEIGHBORHOOD x "�;a ' � \ 'i.`� / •',fie TRASH PICNIGTABCES RECEPTACLE { ,y TRAIL• 9 . _ BOA�iDWALK SMALL'r DOCK Kelsey Round Lake Nature Park WSB Project #02087 -100 Estimate of Probable Development Costs 12/30/2015 By: SJM This cost estimate defines the estimated costs associated with each component of the master plan for Kelsey Round Lake Nature Park. It is based on a combination of site - specific development requirements and projects of similar size and complexity. These estimated costs are also based on having the work completed by private contractors and specialists. It does not take into consideration work that could be performed by City staff, volunteer groups, or by other means. The cost figures are based on master plan level evaluation, which brings with it inherent limitations. The costs are meant to establish general budgets useful for project phasing and comparing the relative cost of one item to that of another. It should be expected that the estimates will require refinement as the design progresses into more detail along with a higher level of basemapping and geotechnical information. The costs are in 2015 dollars. Although intended to be conservative, actual costs will vary depending on the year that each aspect of the master plan is implemented, implementation parameters, economic conditions affecting bidding, and unexpected site conditions found in the field during construction. ITEM Low High Priority 1. Building Additions 1.011 Picnic Shelter with Vault Restroom /Security Lighting with Tables $100,000.00 $150,000.00 LOW 1.02 Dock $16,500.00 $22,500.001 LOW Kelsey Round Lake Nature Park City of Andover, MN WSB PROJECT N0.02087 -100 Subtotal: 1 $116,500.001 $172,500.00 K: \02087- 100 \Quantity\Preliminary\02087- 100 - Kelsey Round Lake EstimateREV1.xlsx Page - 1 of 2 2. Pavement 2.01 Concrete Flatwork (sidewalk improvements near parking area) 1 $17,000.001 $20,000.001 LOW 2.021 Bituminous Trails (5,400 LF @ 8' wide) 1 $300,000.00 $325,000.00 2.031 Boardwalk (2,000 LF) 1 $650,000.001 $700,000.00 :MEDIUM ,Nr Suhtntal- I .067 ono nnl S1_n45.nnn_nnl 3. Site Features 3.01 Benches on Concrete Pad (8 total) $13,000.00 $20,000.00 $236,800.00 3.02 Picnic Tables on Concrete Pad (6 total) $10,000.00 $15,000.00 LOW 3.03 Artistic / Interpretive Nature Nodes (10 total) $22,500.00 $30,000.00 LOW /MEDIUM 3.04 Wayfinding Signage/Trail Identification /Distance Markers $15,000.00 $26,000.00 3.05 Nature Play Area (5 total) $15,000.00 $60,000.001 LOW 4. Restoration 5. Subtotal: 1 $7 Subtotal: SUBTOTAL RECOMMENDED CONTINGENCY (20%) ESTIMATED ADMINISTRATIVE / DESIGN COSTS (15 %) $25,000.00 $50, $1,184,000.00 $1,418, $236,800.00 $283, $213,120.00 $255, TOTAL: $1,633,920.00 $1,957, Boardwalk Repa I r" assumed costs of boardwalk repair is 113 cost of new 5.01 boardwalk construction 1 $50,000.00 $70,000.00 Subtotal: $125,000.001 $17 Kelsey Round Lake Nature Park City of Andover, MN K: \02087- 100 \Quantity \Preliminary\02087 - 100 - Kelsey Round Lake EstimateREVI.xlsx WSB PROJECT NO. 02087-100 Page - 2 of 2 Recreation grants - Grants: Minnesota DNR Page 1 of 1 Recreation grants Park and Trail Grant Programs No - ■ Federal recreational trail program - Pr0jecf5 +tiO+ involve (Avkm yo,4„ ze waK� get spe.:a1 %YF ----►■ Local trail connections program - 5e,z arraot�a F,s de+o;�s o National outdoor recreation legacy g x.partnership program _ pr•ara,rti ��. bu��.,o�r■d ;n yes1 ---s . Outdoor recreation grant program -see. attact,�d Foy�eta�1s 42r- Parks and trails Legacy grant program- only available au#si 'aL' VK +vo Arc &, Na Regional park grant program -am,, ttva% table ou +side Me+•ra perea, No — ■ Regional trail grant program - on\y aver talaf& ou+S;de a'Adwo Ara4L. No - Stat_park road account (SPRA) program - orty c�uM +y 5�� to Ar4 �_k,,thwoy � a�eGts -ht-at prov,4e aCCaSS +0 SFa+e ParKsi S+aie. +rails Grants -in -Aid (GIA) Programs 5+-d +a ttc , o+e !' ■ Off- hiahwav vehicle (OHV) GIA program for all- terrain vehicle (AN), off highway motorcycle (OHM) and off -road vehicle (ORV) NA i Cross country ski trail GIA program s OHV damage account' ■ Snowmobile GIA program Water Recreation Programs ■ Clean Vessel Act grant program fl(A County boat and water safety grant program ■ Water recreation cooperative acquisition and development program Shooting Sports • Public Parks and Recreation Archery Range Rehabilitation Grants Np Program • Expedited Small Trap Range Grants • Large Trap Range Grants http: / /www.dnr.state.mn.us /grants /recreation/index.html 12/29/2015 Local trail connections grants - Grants: Minnesota DNR Page 1 of 2 4 Local Trail Connections Program Program purpose: To provide grants to local units of government to promote relatively short trail connections between where people live and desirable locations, not to develop significant new trails. Funding for this grant program is from "In Lieu Of' lottery proceeds. This program is established in Minnesota Statutes 85.019. Eligible projects: Eligible projects include acquisition and development of trail facilities. Projects must result in a trail linkage that is immediately available for use by the general public. Trail linkages include connecting where people live (e.g. residential areas within cities, entire communities) and significant public resources (e.g. historical areas, open space, parks and /or other trails). Acquisition of trail right -of -way is eligible only when proposed in conjunction with trail development. Acquisition projects require a perpetual easement for recreational purposes. Development projects require a 20 year maintenance commitment by the project sponsor. Projects inside state park boundaries, state recreation areas, on state trail corridors and elements of the Regional Open Space System in the Twin Cities Metro System are not eligible. Eligible applicants: Eligible applicants include counties, cities, and townships. Level of assistance: Grants are reimbursement based up to 75 percent of the total eligible project costs, and recipients must provide a non -state cash match of at least 25 percent. Other state funds or grants, such as Parks and Trails Legacy Grants, or Metropolitan Council Grants cannot match these grants. Project costs must be incurred and paid before reimbursement can be made. Project costs become eligible for reimbursement once a contract agreement is established between the DNR and the grantee. The minimum grant request is $5,000, and the maximum grant award is $150,000. Grant funding available: Anticipated funding available for FY 2017 is approximately $800,000 from "In Lieu Of" lottery proceeds. This funding is divided between three Park and Trail grant programs. This funding is subject to appropriation from the MN Legislature and signature of the Governor. Funding priorities: Priority for trail project funding will be given to projects that provide significant connectivity. Considerations also include trail length, expected amount and type of use, and quality and attractiveness of natural and cultural resources. Grant awards: http: / /www.dnr.state.mn.us/ grants /recreation/trails _ local.html 12/2912015 Local trail connections grants - Grants: Minnesota DNR Page 2 of 2 The Department of Natural Resources will review and rank applications during the spring of 2016. Grant awards will be announced in July 2016. Project period: Funded projects must begin promptly after an agreement has been signed. All work funded with FY 2017 appropriations must be completed no later than June 30, 2018. How to apply: The completed application is due March 31, 2016. Grant application materials are linked below. ■ 2016 Grant Application noe ■ 2016 Program Manual PoF Contact information: Traci Vibo, Grant Coordinator traci.vibo@state.mn.us or 651 - 259 -5619 Minnesota Department of Natural Resources Division of Parks and Trails 500 Lafayette Road, Box 39 Saint Paul, MN 55155 Related DNR programs: • All- Terrain Vehicle, Off -Road Vehicle and Off - Highway Motorcycle Grants -in -Aid Programs • Cross Country Ski Trail Grants -in -Aid Program • Outdoor Recreation Grant Program • Regional Trail Initiative Grant Program • Snowmobile Grants -in -Aid Program • Federal Recreation Trail Proaram http: / /www.dnr.state.mn.us/ grants /recreation/trails _ local.html 12/29/2015 Outdoor Recreation Grants - application cycle: Minnesota DNR Page 1 of 12- *' Outdoor Recreation Grant Program Program purpose: To increase and enhance outdoor recreation facilities in local and community parks throughout the state. This program is established in Minnesota Statutes 85.019. How it works: Provides matching grants to local units of government for up to 50% of the cost of acquisition, development and /or redevelopment of local parks and recreation areas. Eligible applicants: Cities, counties, townships and recognized tribal governments. Eligible projects: Park acquisition and /or development /redevelopment including, internal park trails, picnic shelters, playgrounds, athletic facilities, boat accesses, fishing piers, swimming beaches and campgrounds. All park projects must meet requirements for perpetual outdoor recreation use. Minimum requirements: Project proposals must include at least one of the eligible primary outdoor recreation facilities in the Program Manual FP-DFi and have a total project cost of at least $10,000. Support facilities such as restrooms and parking lots can only be funded as part of a larger project that includes a primary recreation facility. Land proposed for development and /or redevelopment must be owned by the applicant or be part of an acquisition project. Level of assistance: Grants are reimbursed based up to 50 percent of the total eligible costs. The maximum grant award is $100,000. The local share can consist of cash or the value of materials, labor and equipment usage by the local sponsor or by donations or any combination thereof. Costs must be incurred and paid for before reimbursement can be made. Applicants are eligible to receive more than one grant. Significant progress must be completed on active projects before an additional proposal can be submitted. The program finances projects using federal funds through the Land and Water Conservation Fund (LAWCON). Historically, some state dollars authorized by the Minnesota State Legislature have been available. The amount of grant dollars available for distribution varies. Federal funds available for 2016 are $374,142. Funding priorities: The 2014 -2018 State Comprehensive Outdoor Recreation Plan (SCORP) is Minnesota's outdoor recreation policy plan. This plan was developed with the input of Minnesota outdoor and natural resource leaders. It establishes outdoor http://www.dnr.state.mn.us/grants/recreation/outdoor-rec.htrnl 12/29/2015 Outdoor Recreation Grants - application cycle: Minnesota DNR Page 2 of 12- recreation priorities for Minnesota to assist outdoor recreation and natural resource managers, the state legislature, and the executive branch in decision - making about the state's outdoor recreation system and sets out criteria for awarding grants consistent with these identified priorities. A majority of the review and selection process will focus on guidelines outlined in the 2014 -2018 SCORP. Additional review components will assess the design of the proposed project and existing park facilities. Project design should be compatible with the physical characteristics of the site, consistent with generally accepted engineering and architectural design standards, in accordance with accessibility standards and minimize risk to the health and safety of users. Grant awards: The Department of Natural Resources will review and rank applications during the spring of 2016. Preliminary grant awards will be announced in the summer of 2016. Project period: Projects cannot begin until all requested final documentation has been submitted and an agreement between the applicant and the state has been signed. Project start dates may be in the summer of 2016 or later, depending on the funding available and the project ranking. Funded projects must begin promptly after an agreement has been signed. All work must be completed no later than June 30, 2018. How to apply: The completed application is due March 31, 2016. Grant application materials are linked below. ■ 2016 Grant Application ooc ■ 2016 Program Manual PGF Park grants contacts: Audrey Mularie, Southern Minnesota, East Metro audrey.mularie0state.mn.us or 651 - 259 -5549 Joe Hiller, Northern Minnesota, West Metro ioe.hiller@state.mn.us or 651 - 259 -5538 Minnesota Department of Natural Resources Division of Parks and Trails 500 Lafayette Road, Box 39 Saint Paul, MN 55155 Related DNR programs: • Local Trail Connections Program • Federal Recreational Trail Fund Program • Parks and Trails Legacy Grant Program • Regional Trail Initiative Grant Program • Water Recreation Cooperative Acquisition and Development Program http://www.dnr.state.mn.us/grants/recreation/outdoor-rec.html 12/29/2015 M�-1ILNDOVER47q • 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Discuss the Overuse of Fields /Public Works DATE: January 7, 2016 INTRODUCTION The Park and Recreation Commission is requested to discuss the overuse of fields that has impacted the playing surfaces at Prairie Knoll Park. DISCUSSION Because of issues with overuse of fields and damage that occurred at Prairie Knoll Park, staff felt that this was important to bring this topic back up for discussion with the Park Commission. The west and east fields at Prairie Knoll Park have been hit the hardest with overuse from playing football. Staff has received a copy of the playoffs that have occurred the past 5 years and for those past 5 years the number of games being played has been increasing during the playoffs. Just so Commission has an idea of the number of games that are being played, listed below are the playoff games that were played: • West Field 2011 — 4 games in 4 days 2012 — 6 games in 5 days 2013 —1 game only 2014 —11 games in 6 days 2015 —12 games in 7 days East Field 9 games in 5 days 7 games in 5 days 7 games in 7 days 12 games in 8 days 12 games in 6 days Note: A couple of these days had as many as 2 -4 games a day on 1 field. Some of the games have been played in the rain and because of the tight playoff schedule and when the season ends games needed to be played and not rescheduled. Since the east field is off limits in the spring of 2016 until further notice because of the overuse of the field, the lacrosse association may need to make adjustments to use other City game fields or other fields at the local schools. Just so the Commission knows North Metro Soccer Association (NMSA) uses the other 6 of the 8 full size fields (this does not include Prairie Knoll 2 fields) in Andover. The west field is closed for the spring and summer season and most likely through the fall to allow the grass to grow. The full size fields that were used in 2015 by NMSA for the spring- summer season are as follows: Pine Hills North (3 fields), Hawkridge (1 field), Sunshine Park (2 fields). The other 2 full size fields available are at Timber River Park (which is available are at Timber River Park (which is not irrigated and has been used by lacrosse for practice over the past few years) and Fox Meadows Park (which has been closed for the past few years due to the very poor condition of the field and is also not irrigated). For Commissioners that are not familiar with lacrosse, the boy's field dimensions are different than the girl's dimensions and so using the same field for both boys and girls is a challenge for the players and the referees. Also overuse of the field will become an issue. So with that Timber River Park and one field at Sunshine Park may need to be scheduled as game fields for lacrosse for the 2016 season. Attached are the meeting minutes from August 7, 2014 regarding advice from John Hopko, an expert in grass turf /athletic field construction and rehabilitation. The primary concerns that Mr. Hopko discusses are compaction, drainage and over scheduling of fields. Mr. Hopko is also an advocate of designating fields and parks to sports. This concern by the Public Works Department is scheduled to be discussed with the City Council at the joint meeting on January 26, 2016. ACTION REQUIRED The Park and Recreation Commission is requested to discuss the overuse of fields that has impacted the playing surfaces at Prairie Knoll Park. Respectfully submitted, 1/ Todd J. Haas Cc: David Tarleton, President of North Metro Soccer Association Brad Geiss, President of Andover Lacrosse Soccer Association Mike Johnson, President of Andover Football Association Attachment: Park Commission meeting minutes from August 7, 2014 `/ Regular Andover Park & Recreation Commission Meeting Minutes —August 7, 2014 Page 4 Subway are well received. Subway has longer hours they are open in the YMCA. Subway is scent the event calendar every month for their staff planning. Commissioner Stenzel asked what the net income for Sunshine Park and ASN has en. Mr. Suthe%l�nd provided a report. There is some limited communication be n the associations amend concessions but many times the concessions is not op ecause they are not aware of whxt.�has been scheduled. Commissioner Stenzel is if the concession stand is open consistently he has found people will make pur ases. Commissioner Stenzel suggested Mr. Sutherland work with the associations closer and perhaps the use of $2 treat ticket. 'l Mr. Sutherland stated Sunshine Park has retty consistent on when it is open. They may consider trying to get associatio$ ,yq teers to work concessions at ASN. Commissioner Stenzel stated it wou�ldfb` e`nice to have access to the restrooms when the concession stand is not open. I/ Commissioner Miskowiec t6ted based on the income statement provided would Pine Hills make any money sallmg concessions. Mr. Sutherland stated they have thought about having food trucks coming into the park for events. `Commissioner Miskowiec stated the Comrn�sfon is looking at building a concession stand but would reconsider if it would not make`monev. ;sinner Lewnau asked how many employees are on duty and N r:- S,utht depends on events in the parks. lyfr. Berkowitz stated when the concessions were outsourced there were many problems with cleanliness, etc. UPDATE ON FIELD REHABILITATIONAND SEEDING R E Q UI R E MENT SI J O H N H O P K O Mr. John Hopko, expert in grass turf/athletic field construction and rehabilitation was present at the meeting to discuss with the Park Commission the developing new field facilities and rehabilitating of existing fields. Mr. Hopko is a consultant for many cities and school districts around the Metro area and the State in developing new field facilities and the rehabilitating of existing fields. Mr. Hopko also talked about Prairie Knoll Park and the issue with the field in its current shape and what needs to be done to bring the field back into a playable condition. The overuse of fields will also be discussed. The associations have been invited to attend to learn about developing a grass field and what they can do to protect the grass turf from overuse. The first project he has done is Pine Hills North and the turf there is very nice. Mr. Hopko provided a summary of his background. He has 45 years of experience in turf management. He stated the two biggest problems with athletic fields are compaction and drainage. Another problem is over - scheduling of fields. With the addition of girls sports and more sports, this increases the wear and tear on the fields. 1 1 Regular Andover Park & Recreation Commission Meeting Minutes —August 7, 2014 Page 5 Mr. Hopko stated he visited Prairie Knoll and Oak Bluff. Prairie Knoll is a nice facility but very typical to many fields at schools. There is nothing to the soil. The pH level is very low and grass does best in acidic soil. He reviewed problems with weeds and overuse of fields. He is an advocate of designating fields and parks to sports. He provided pictures of fields he has done. Prairie Knoll par c should be re- established in August which is prime time for planting seed, etc. He has gone with sheet draining instead of crowning a field. He also uses grass base pads minimizing the agline. He recommends dedicating fields to certain sports. Lights on fields allows for more games to be played on fields adding to the overuse. A minimum of 60 days is needed to renovate a field. There is another option, which is more costly with drain tile and heater coils on the field. Commissioner Stenzel asked if a field will move and Mr. Hopko stated fields will settle. Commissioner Stenzel asked if sod fields and farmland in Andover should be looked at for possible fields. Mr. Hopko stated the perfect length of grass is 3 ". ADJOURNMENT OF WORKSHOP SESSION Motion by Commissioner Lewnau, seconded by. Commissioner Stenzel, to adjourn the workshop meeting at 8:25 p.m. Motion - earned on a 6 -ayes, 0 -nays, 1- absent (Butler) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. r 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer $ FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Update of Joint Meeting with City Council DATE: January 7, 2016 INTRODUCTION This item is in regards to the scheduled joint meeting with the City Council on Tuesday, January 26, 2016. DISCUSSION The joint meeting has been scheduled with the City Council which will start at 6:00 pm. To date the following items are scheduled to be discussed: • Presentation of the Kelsey Round Lake Park Master Plan/15 -11 • Consider Applying from MNDNR Grants/Kelsey Round Lake Park, /15 -11 • Discuss 2017 -2021 CIP for Parks and the Future of the City Park System • Discuss Overuse of Fields/Public Works If the Park and Recreation Commission have any other items that you would like discuss, please let staff know so they can be added to the agenda. ACTION REQUIRED This item is in regards to the scheduled joint meeting with the City Council on Tuesday, May 26, 2015. Respectfully submitted, Todd J. Haas r�.� .E.. I� � � I! r1i, 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer-ft FROM: Todd J. Haas, Asst. Public Works Director TZ"'Ir SUBJECT: 7. Review Outstanding Items/Maintenance Update DATE: January 7, 2016 Issues list as of 1/4/16 COMPLETED PROJECTS — ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Ouarterly Report —Next quarterly report will be on January 21St agenda. • Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism — Next quarterly report will be on January 21St agenda. • Andover Lions Park — The City Council has approved the 2015 funding for replacing the playground equipment be carried over into 2016 along with the installation of the irrigation system. The backstop and sideline fencing will also be done in 2016. The existing monument sign will be relocated further back outside the right of way so a sidewalk can be constructed. The water service and irrigation system will also be done in 2016. Staff recently met with the neighborhood representatives to discuss playground equipment options. • Pine Hills South Park — In 2016, the Parks Maintenance Department will be replacing the sand that is currently in the fall zone areas with wood chips. Also additional concrete borders will be installed. The Parks Maintenance Department will also do an audit to see if any of the parts on the playground equipment need to be replaced. • Forest Meadows Park — The City Council has approved the 2015 funding for installing a new playground structure. Staff recently met with the neighborhood representatives to discuss playground equipment options. • Timber Trails Park — The park will be receiving some new improvements and upgrades in 2016. The improvements include a new well so that the ball field and soccer field can be irrigated. Upgrades will include a new backstop and sideline fencing. The ball field will also be receiving a new outfield fence for the first time. Engineering Department has surveyed the site. Staff recently sent out a letter to the adjacent neighbors to let them know about the improvements to the park that will be happening in 2016. Kelsey Round Lake Park Master Plan — Item is on the agenda to review the adjustments to the estimated cost and the priority of each item. There will be a joint meeting scheduled with the City Council for January 26th so the Park Commission can make a presentation on the final draft of the Master Plan. The Parks Maintenance Department and the City Natural Resource Technician are working with a couple groups in repairing the bird and bat houses at the park yet this fall and/or over winter months. • City Campus Expansion Master Plan — HCM and City staff will be providing the City Council an update after the joint meeting that same night. Commissioners are more than welcome to stay and listen about the options to address pedestrian movements near the school and vehicle access to the City Campus site. The other item that that needs to be addressed by HCM is the cost to relocate Public Works building further west and compare the cost to remodel the existing building and to accommodate additional building space. • Update on Parks Department Website —Nothing new to report at this time. This is still currently being worked on. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. • Prairie Knoll Park Turf Improvements — Just as a reminder, the west field will shut down for the 2016 season. The field has been already reshaped and reseeded since the weather was pretty decent in early November. The east field has also been worked on. Staff has notified the soccer, lacrosse and football associations about the east field being shut down for a while in the spring and possibly into summer. • Update of Park Signage Along County Roads /City Streets — The County has indicated that it is possible on larger sized parks (for example Kelsey Round Lake Park or Pine Hills North) but not for neighberhood or smaller type of parks. Staff will prepare a plan over the winter months. Once a plan has been drafted, staff will meet the Anoka County Highway Department for their review and approval. If the sign locations are approved they would be installed sometime in the spring or summer of 2016. • Update of Pedestrian Trails — The 2016 -2020 Capital Improvement Plan for trails has now been approved by the City Council. There are some new proposed projects that are being identified. Listed below are some of the pedestrians and bike trail segments that have been identified by the City Council over the next five years: ➢ 2016: 8 foot Bituminous trail along Crosstown Blvd (west side) from Coon Creek Bridge to South Coon Creek Drive. ➢ 2016: 5 foot Concrete sidewalk along Bunker Lake Blvd (south side) from Yukon Street NW to Hidden Creek North Park. ➢ 2017: 8 foot Bituminous trail along Andover Blvd (south side) from Bluebird Street NW to Vale Street NW. ➢ 2018: 8 foot Bituminous Trail and boardwalk along Crosstown Blvd (east side) from Bunker Lake Blvd to 140th Avenue NW. ➢ 2019: 8 foot Bituminous trail along Crosstown Blvd from 159`h Ave to Prairie Road. ➢ 2019. 10 foot Bituminous trail from Kensington Estates 7t' Addition to Andover Station North. • Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake — The project is still scheduled for 2016. Most of the construction will be done in 2016. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass will be constructed near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street in the City of Ham Lake. A new trail will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. An overpass will not be constructed over the railroad tracks due to the cost of the bridge. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if they would like to have a meeting in the spring of 2016. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update 12/19/15 • Still not able to flood rinks due to weather. Turning into a problem. • Trimming and cutting trees in parks and along trails. • Working on budgets and project planning. • Working on winter equipment. Full trash service, cleaning park buildings and shop. • Working on irrigation design for Timber Trails. • Salting and plowing streets and trails. • Met with residents to discuss Lions Park rebuild and design. • Met with hockey jamboree people for event planning for January 15'h and 16"'. 12/26/15 • Plowing and salting streets. Clearing trails and walkways. • Working on budget items for 2015, 2016 and CIP. • Attended various meetings and training sessions. • Parks Department staff is beginning to learn and use the Map Feeder program. • Started flooding the ice rinks. Two -three employees will start the night shift Sunday, December 27"'. Hope to continue putting water down over the weekend. • Completed a full trash service and cleaning park buildings. • Trimming, cutting and chipping trees and shrubs. 1/02/16 • Plowed/salted streets, trails and parking lots. • Flooding ice rinks. Staff is working hard to get a decent ice surface on the main rinks. All warming houses should be open Friday January 1st. • There was a lot of damage done to Timber Rivers Park football field and shrubs /seedlings from 4 wheelers. Met with the Sheriff and a home owner. • Completed final budget numbers and year -end reviews. • Cleaned off pedestrian bridges along trails. • Department safety training session to review phone use and regulations while driving during work.