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CC - December 15, 2015
c I T r o r NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting— Tuesday, December 15, 2015 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes H 1 /24/15 Workshop; 11/24/15 Closed; 12/1/15 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Accept/Approve Comprehensive Plan Amendment - Land Use Change 13725 Crosstown Blvd. NW and 2604 138* Avenue NW— Planning 4. Approve Association Lease Agreement Template for Storage of Equipment — Engineering 5. Approve 2016 Cost -of- Living Wage Adjustment for Non - Bargaining Employees— Administration 6. Approve Safe Routes to School Resolution/16 -13 /Crosstown Blvd. Trail Improvements— Engineering 7. Approve Lighting/Connexus Energy /11- 25/Bunker Lake Blvd. NW from Crane St. NW to Jefferson St. - Engineenng/ 8. Approve Amended Feasibility Report/ 16- 11 /173r4 Lane NW Reconstruction— Engineering 9. Approve Donations for 2016 Senior Class All Night Parties — Administration 10. Approve 2016 Contmct/TimeSaver Secretarial Service — Administration 11. Approve 2016 Kennel License — Administration 12. Approve 2016 Fee Schedule — Administration 13. Approve Application for Exempt Pemtit/Anoka Area Chamber of Commerce — Administration 14. Approval of Collective Bargaining Agreement/Public Works - Administration Discussion Items 15. Anoka County Sheriff's Office Monthly Report — Sheriff 16. Hold Public Hearing/Order Plans & Specs/1 6-11/17P Lane NW Reconstruction — Engineering 17. Consider Rezoning — M -2, Multiple Dwelling to NB, Neighborhood Business — 2604 138* Avenue NW - City of Andover — Planning 18. Consider Conditional Use Permit — Retail Trade and Service in an Industrial District —13650 Hanson Boulevard NW — John Bell, Klodt, hrc. - Planning 19. Consider Conditional Use Permit — Business with a Drive -thm - 13650 Hanson Boulevard NW — John Bell, Klodt, Inc. - Planning 20. Consider Variance — Parking Setback -13650 Hanson Boulevard NW — John Bell, Klodt, Inc. - Planning 21. Consider 2016 CDBG Application — Planning 22. Consider Closing City Offices Early on Christmas Eve- Administration Staff Items 23. Schedule Advisory Commission Interviews - Administration 24. Schedule January Workshop— Administration 25. Administrator's Report — Administration Mayor /Council Input Adjournment C I T Y O 6W F 0 Nb 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Harmer, Deputy City Clerk SUBJECT: Approval of Minutes DATE: December 15, 2015 INTRODUCTION The following minutes were provided by Timesaver, reviewed by Administration and submitted for City Council approval: November 24, 2015 Workshop November 24, 2015 Closed December 1, 2015 Regular DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Reespectf' ullylssuib/mittteed, Michelle Harmer Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 ANDOVER CITY COUNCIL WORKSHOP MEETING— NOVEMBER 24, 2015 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude, November 24, 2015, 6:00 p.m., at the Andover City Hall, 1.685 Crosstown Boulevard NW, Andover, Minnesota. ,...:' Councilmembers present: Mike Knight, Sheri Councilmember absent: None Also present: City Administrator; Natural Resourcel Human Resourdes! Others DISCUSS EMERALD ASH Mr. Kytonen explained the Emerald Ashy species of ash trees. The City has an EAS for the last few yews but now EAB has be( eventual appearance in Andover. The City Plan. Mr. Holthus and James Goodrich dnson y Kamerof Xytonen Dana Makinath.. is a devastating insect that attacks all Plan thafMas primarily been on standby at Lake so it's necessary to plan for the aested to discuss the EAB Management Councilmember Goodricb%gferen74d page 17 of the policy, the bottom paragraph, and asked if anyone had an issue with it lie wondered if this gave too much power to change language there. He is concerned that anything significant should come to the Council for approval. Mr. Kytonen stated that is in regard to simplelanguage changes. Mayor Trude agreed with Councilmember Goodrich and thought . it would be simple to have Mr. Kytonen come to a Council meeting with possible changes. Councilmember Goodrich stated anything significant he would want the City Council to approve. Mr. Dickinson stated it could be reworded to say "...Significant changes as determined by staff with final approval by the City Council." Councilmember Knight asked what percentage of trees are ash. Mr. Kytonen stated they are currently inventorying those. Mayor Trade thought maybe they should look at the ordinance because she would want some of these things approved this year. Councilmember Goodrich indicated he did not have anything else that he was concerned with relative to the plan. Mr. Kytonen indicated the rest of the ordinance had minor wording changes. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes — November 24, 2015 Page 2 Councilmember Knight asked what this would do with the firewood situation. Mr. Kytonen indicated that no hardwood trees are to be moved outside of the County to any non - quarantined County without a compliance agreement with the Department of Agriculture because they want to prevent Emerald Ash Borer from moving outside of the County. Councilmember Knight stated with the Oak Wilt there is a tremendous amount of wood that can be cut up for firewood and the County is saying it cannot be burned or moved outside of the County. Mr. Kytonen stated it can be burned but cannot be moved to a county that does not have a quarantine. The Council discussed with Mr. Kytonen the moving of hardwood within the State. Mr. Kytonen stated he did add wording to Ordinance Section 4 -3 -12. He reviewed the changes with the Council. Mayor Trude stated she did not like item J in section 4 -3 -6 because it is not clear on what types of tree species are diseased. She thought it was too vague. Mr. Dickinson stated they could take the sentence out or they could add "subject to City Council approval'. He stated if item J is removed there will need to be an ordinance amendment. Mr. Kytonen indicated if they remove that item then they should remove "other tree diseases" in section 4 -3 -5. Mayor Trude stated that wording is fine because that is not a directive. Mayor Trude stated there were some wordsmithing items that needed to be made in the following pages but other than that everything else looked ok. She appreciated Mr. Kytonen contacting residents and she would like to make sure all correspondence has email and phone numbers attached to the bottom of them. Staff reviewed with the Council on how residents can remove the diseased trees from their property and what the City will do. Mr. Kytonen reviewed the City Management Plan with the Council. He noted the County has private facilities but they have not indicated whether residents could bring the dead trees to those sites or not. Councilmember Goodrich asked if the City is planning to open any facilities for tree removal. Mr. Dickinson stated the question would be where they would put one. Mr. Kytonen stated it would be an undertaking to get one set up, it could be a lot of money. Mr. Dickinson stated they previously used a company to grind up the wood into chips when they had a large storm. The City ended up paying a substantial sum to have that done. Mayor Trude thought they might want to put some money into the Capital Improvement Plan to set aside for equipment to use for this type of thing. Mr. Dickinson stated a tub grinder is pretty expensive and they already have a wood chipper. He noted they would not be able to process a lot of trees in a day with a wood chipper. Mayor Trude thought they should do some research on 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes — November 24, 2015 Page 3 the cost of equipment so if they need to purchase equipment in the future they will know what it would cost. Councilmember Holthus thought they should try to work with other agencies on the marshalling yard item. Councilmember Knight asked how active the County is. Mr. Kytonen indicated they are ready but it has not been a big issue within the County yet. Mr. Dickinson stated they have decided not to actively go out and remove oak or ash trees. He thought the cities are more active on this topic than the County because the cities have to enforce. Mayor Trade thought the newsletter articles Mr. Kytonen has been doing has been helpful for residents. Mr. Kytonen stated bullet point two of the staff report is asking if the City should require the removal and proper treatment of infected ash trees. Councilmember Goodrich stated at this time he did not think the City should do this. Mayor Trade thought the hazardous tree situation should be brought back because that is a public safety issue. Mr. Kytonen stated trees in the right -of -way that are a hazard the City takes down but they do not enforce it if on private property. Mayor Trade thought the hazard tree enforcement made sense but should be brought back to the Council for further review. Mr. Kytonen stated there might be more in regard to this subject in the coming months and he may have to draft this up because it may be detailed. Mr. Dickinson stated that review could be brought back to a future workshop meeting. Mr. Kytonen discussed with the Council what should be required for diseased trees. The Council felt if a tree becomes a hazard then it should be taken down. Mr. Kytonen stated a diseased tree can either be taken down or treated. Councilmember Knight asked what the treatment involved. Mr. Kytonen reviewed different treatment methods for diseased trees. Councilmember Goodrich asked how effective the treatment is. Mr. Kytonen stated it is very effective but if the tree is over 15 inches in diameter the tree would need to be professionally injected for treatment. Councilmember Goodrich stated he did not want to get overly aggressive in the enforcement process. Councilmember Knight agreed. Mr. Kytonen reviewed bullet point three of the staff report with the Council regarding the City providing financial assistance to residents for chemical treatments. He stated if they do not get any grants would the City just contribute. The Council thought they should start allocating some money to an EAB fund. Mr. Kytonen indicated bullet point four of the staff report has been covered. He reviewed bullet point five with the Council. Mayor Trade stated she liked the idea of chemical treatments and thought they could work with a tree Service to get a contract price for the City. Mr. Dickinson stated they could get a citywide contract and if a resident did not want to go with that they could get a quote on their own. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes — November 24, 2015 Page 4 Councilmember Goodrich wondered if there would be concern with pollinator species such as bees. Mr. Kytonen stated that is something to think about. What he has heard is that most pollinators do not visit ash trees very much. They are generally not desirable for pollinators. Mr. Dickinson asked what should they do with City properties. Mr. Kytonen stated they need to look at only the high value trees on public land. Councilmember Goodrich stated he wanted to be consistent and if the City is making the residents treat or take down their trees then the City should also do it. Mr. Dickinson stated they will add some budget dollars to the EAB fund in 2016. Councilmember Knight asked how effective is the State in supervising this for the City. Mr. Kytonen stated the Department of Agriculture is very active and if the EAB were to be found in Andover they would come to them directing which trees should be taken down. Mayor Trade stated Blaine stated in an email that not all infected trees will be required to be removed, only trees that have the potential to become hazardous will be required to be removed on private and public property. Most infested trees in your typical neighborhood will need to be removed because it will likely be a threat to the adjacent property. She stated they have a lot of rural lots, which is where Andover is going to be different. Mr. Dickinson stated staff will draft up the changes discussed and bring them back in January for further review. Mayor Trude asked for an update on wasps. Mr. Kytonen stated the smoky winged beede bandit wasps do not sting and they eat the emerald ash borer. They are being studied, but have not been a recommended solution yet. FINAL 2016 BUDGET DE VELOPMENT DISCUSSION Mr. Dickinson reviewed the City Council's past consideration of the 2016 Budget and indicated a lot of the information has not changed. Mr. Dickinson reviewed the staff report with the Council. He stated the City is paying the employees competitively and are still in negotiations on the Union contract. They do have some dollars that will be used for pay equity compliance if needed. They are market competitive but according to the State guidelines for pay equity compliance, they might have some exporsure. Mayor Trade asked when they do the COLA's are they messing with the pay equity because they have mostly men at the management level. Human Resource Manager Dana Makinen stated the COLA is based on a percent of salary and she is comparing equal classes with each other. She reviewed with the Council a possible pay equity issue that could happen. Mr. Dickinson continued to review the 2016 budget with the Council. He referred to a class rate 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 Andover City Council Workshop Meeting Minutes — November 24, 2015 Page 5 table from the League of Minnesota Cities in order to explain how the valuations and tax capacity values are determined. OCTOBER 2015 GENERAL FUND BUDGET PROCESS REPORTS Mr. Dickinson stated the 2015 General Fund budget contains total revenues of $9,876,575 and total expenditures of $10,364,730. This includes a $26,000 2014 budget carry forward so a decrease in fund balance is planned. Mr. Dickinson reviewed the staff report with the Council. Mayor Trade asked how the Community Center fund balance is doing. Mr. Dickinson stated they are actually doing well this year, 2014 was a difficult year relative to utility expenses. OCTOBER 2015 CITYINVESTMENT REVIEW Mr. Dickinson reviewed the October 2015 City Investments with the Council, noting there were no significant changes and maturities are matched to City cash flow needs. OTHER TOPICS There was none. RECESS Mayor Trade recessed the City Council Workshop meeting at 8:10 p.m. to a Closed Session of the City Council for the City Administrator Performance Appraisal. Motion by Knight, Seconded by Holthus, to recess to the closed session. Motion carried unanimously. RECONVENE The City Council reconvened at 8:42 p.m. ADJOURNMENT Motion by Goodrich, Seconded by Holthus, to adjourn. Motion carried unanimously. The meeting adjourned at 8:42 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 REGULAR ANDOVER CITY COUNCIL MEETING —DECEMBER 1, 2015 MINUTES The Regular Bi- Monthly Meeting of the Andover City Trade, December 1, 2015, 7:00 p.m., at the Andover Andover, Minnesota. Councilmembers present: Mike Knight, Councilmember absent: None Also present: City Administ City Attorney, Others PLEDGE OFALLEG14NCE RESIDENT is called to order by Mayor Julie 685 Crosstown Boulevard NW, Valerielolthus and James Goodrich Mr. Wes Volkenant, 1482 158' Lane NW thanked the Mayor for the opportunity to address the Council. He expressed his appreciation for the work that the Council has done throughout the year on the bud asweil.as Mr `�` _% gel i}lcknsonivlr. Volkenant wanted to remind the Council about the upcominh gspecial election for §mace District �� because of the resignation of Senator Branden Petersen. the primary is scheduledf xt January 12 2016, and the election is scheduled for February 9,2016. Heindicated that he', old personally be running for the House District 35B seat next year, currently held byPeggy Scott _ Mr. Jim Abeler of Anoka state d,he is seeking election to the State Senate District 35B to fill the vacancy left by Senator Petersen's resignation. Having previously served 16 years in the Minnesota House of Representatives, uewould look forward to serving the City of Andover as its senator. Mr. Abeler stressed the importance of the special election and wished the Council well on their budget deliberations. He also congratulated the Council on the good work being done in the City. AGENDA APPROVAL Staff submitted an additional agenda item 12a, resolution for Special Election Polling Location, as supplemental information. Motion by Bukkila, Seconded by Holthus, to approve the Agenda as amended above. Motion carried unanimously. 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes —December], 2015 Page 2 APPROVAL OF MINUTES November 17, 2015, Regular Meeting: Correct as amended. Mayor Trade requested a correction on page five, line 38 to replace "a week" with `weak." In addition, she requested a correction in the motion on page seven, line 35, to replace "conservation easement to potentially cross no more than" with "conservation easement to potentially be located across no more than." Motion by Knight, Seconded by Goodrich, to approve the minutes as indicated above. Motion carried unanimously. November 17, 2015, Closed Meeting: Correct as written. Motion by Knight, Seconded by Bukkila, to approve the minutes as presented. Motion carried unanimously. CONSENTITEMS Item 2 Approve Payment of Claims Item 3 Accept Feasibility Report/Order Public Hearing/16- 2/2016 Street Reconstruction .(See Resolution R100 -15) Item 4 Approve 2016 Tobacco Licenses Item 5 Approve 2016 Liquor Licenses Item 6 Approve 2016 Used Vehicle Sales Business License Item 7 Approve 2016 Massage Therapist/Establishmem License Item 8 Approve Funds Transfer — Trail & Transportation Capital Projects Fund Item 9 Declare Surplus Property Item 10 Approve 2015 City Administrator Review Mayor Trade noted that the City Administrator's Review included mostly above average and excellent comments. Motion by Bukkila, Seconded by Knight, to approve the Consent Agenda as read. Motion carried unanimously. PUBLIC HEARING — 2016 PROPOSED BUDGET AND TAX LEVY Mr. Dickinson presented the 2016 Proposed Levy and Budget, including detailed review of the General Fund Budget that is primarily supported by the proposed 2016 Tax Levy. Mr. Dickinson stated that a Preliminary 2016 Budget was adopted at the September 1, 2015 regular Council meeting with a total property tax levy of $11,593,925. $8,037,528 (69.33 %) operational 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — December 1, 2015 Page 3 levy, $2,100,413 (18.12 %) debt service levy, and $1,455,984 (12.56 %) capital/watershed levy. The 2016 proposed property tax levy provides additional tax revenue through growth identified in the City's tax base, a4.04% increase in the gross tax levy. The Council mayreduce or keep constant the proposed levyuntil the final certification date of December 28, 2015. Staff recommends adoption of the 2016 Proposed City Budget and Tax Levy as presented. Mayor Trade asked how many households are on public utilities. Mr. Dickinson stated about 60% of the city's homes are on sewer and water. Motion by Bukkila, Seconded by Knight, to open the public hearing at 7:44 p.m. Motion carried unanimously. Mr. Wes Volkenant of 1482 1586 Lane NW, expressed his appreciation for the efforts that Mr. Dickinson has made in preparing the budget and the resulting meeting presentation and encouraged the Council to stand with the City Administrator's recommendation and approve the budget and levy. He indicated that he was struck by some of the comments that Mr. Berkowitz has said in previous meetings about the city streets and upcoming projects. Mr. Volkenant noted that neighborhoods going south along Hanson Boulevard, which have been around about 20 years, will be facing road projects coming up, with an anticipated life of 25 -30 years for roads. Mr. Volkenant believes that this will present a challenge for determining future capital budgets. He endorsed the budget as presented, saying that it is one the residents can be both proud of and is very acceptable to the public. Mayor Tmde stated that the City has several thousand homes built in the late 1990s and early in the 2000s. The City was fortunate that it did not get some of the bad pavement that other cities did, like Woodbury, but in the Woodland Estates development some of the pavement has suffered. Mayor Tmde expressed that the City is looking at new approaches for road repairs and has set aside funds for making those repairs with hopes to keep assessments low. The City is heavily subsidizing in some areas in order to lower individual bills where a resident has a lot of street for their home, for example in more rural areas. Mayor Tmde reiterated that the City budget has grown very slow and that this year's growth in the budget is mostly attributed to parks maintenance, public safety and roads. No new programing is being added. Mayor Trade continued by stating she wished that more could be spent on trails. Mayor Tmde said, "the Council wanted to be conscious about holding the line and not getting too far ahead of the public." She indicated that there seemed to be support for the budget due to the fact that there was not a big crowd at the meeting wanting to express their concerns and stated that the Council really wants to listen to the public. The resident survey guided the Council about what residents like and what they want preserved and there are thoughts about having a survey every other year for this reason. The Council accepts mails from residents and they are appreciated. Councilmembers acknowledged that they had not had any inquiries about the budget. It was also noted that there had not been any calls from residents to staffregarding property tax statements. Motion by Holthus, Seconded by Knight, to close the public hearing at 7:50 p.m. Motion carried unanimously. 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — December 1, 2015 Page 4 Mayor Trade noted that there were no questions presented by residents in attendance at the meeting. In addition, it was confirmed that none of the Councilmembers had received any communications from residents regarding the budget. There were also no questions from the audience on taxes or the 2016 budget and no one indicated concern by the raising of their hand. Councilmenber Goodrich stated that the budget is one ofthe most important matters that the Council handles as well as expressing his appreciation for all ofthe work on the budget over the last months. He was a little disappointed that the Council was not able to keep the tax rate the same and that there was a small resulting tax rate increase out of the City's control, due to the fiscal disparities money coming in lower than expected, which then also reduced the amount of money to be transferred into trails. Councilmember Goodrich confirmed his belief in the City's sustainability philosophy to not overextend or go into debt and not adding new things that the City cannot afford to maintain. The emergency planning budget is in good order and this good work reflects in the bond rating, which gets the City better interest rates for borrowing. He thanked Mr. Dickinson and the staff for their hard work over the summer on the budget. Mr. Dickinson confirmed that the City's bond rating is AA +. Three grades are given out for financial management, good, fair and strong. The City has been elevated to a strong financial management score. Councilmember Knight congratulated Mr. Dickinson on the management of the budget and stated that it was ajob well done. Councilmember Holthus stated she felt that there were not many questions on the budget because it had been reviewed many times before the actual public hearing where it is presented. She also expressed her thanks to Mr. Dickinson and to the Finance Department. Mr. Dickinson acknowledged the Finance Department staff and department heads who assisted in the preparation of the City's 2016 budget and thanked Councilmembers for their positive comments. Councilmember Bukkila reiterated that the final budget is the culmination of work "week in and week out." She also noted that property valuations are showing positive signs of improvement and as the City takes in more taxes from growth it is able to expand its services. She expressed that the decisions that the Council makes on these matters affects not only the public, but the individual Councilmembers themselves, so they are mindful of these matters and how increases in taxes and valuations affect homeowners. Mayor Trude thanked the Councilmembers for their respectfulness during the budget deliberations and said that a City staff member had called this to her attention. She stated that even though there may not always be unanimity on all line items discussed, Councilmembers as a whole are all solidly behind those decisions each step along the way as the budget is built. Mayor Trade commented that the Council understands its representative role and respects the democracy that they are part of and expressed her pleasure working this last year with the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes— December 1, 2015 Page 5 Council and staff. Motion by Bukkila, Seconded by Knight, to approve the 2016 Proposed Budget and Tax Levy. Mayor Trude stated for the record that with no outstanding questions there is no need for a continuation hearing. The Council concurred. Motion carried unanimously. (See Resolution R101 -15) REVIEW /ADOPT 2016 DEBT SERVICE LEVY CHANGES Mr. Dickinson presented a resolution for updating Certified Bond hidebtedness for 2016. The Anoka County Property Records and Taxation Division annually requires such a resolution updating bonded indebtedness levies that would have been certified to Anoka County as part of prior year bond sales. Mr. Dickinson reviewed the information with the Council noting the City and County records are aligned. Staff recommends adoption of the resolution as presented. Motion by Knight, Seconded by Goodrich, to approve Resolution No. R102 -15 adopting the City of Andover 2016 Budget and 2016 Property Tax Levy to be certified to the County Auditor. Motion carried unanimously. SPECIAL ELECTIONPOLLING LOCATION Mr. Dickinson stated that state law requires that the City Council designate the polling locations by resolution for the Special Elections on January 12, 2016 and February 9, 2016. New polling locations for this special election for precincts 7 and 8 will be City Hall and the Senior Center, rather than the Community Center which has previous commitments to groups who have rented the facility. Mayor Trude stated that this resolution allows for a mailing to registered voters in those areas. Those residents turning age 18 by January 12, 2016 can register at the polls that day. She requested that information be available at the next Council meeting regarding absentee voting for the special election. Motion by Goodrich, Seconded by Knight, to approve Resolution No. R103 -15 establishing polling locations for precincts 7 and 8 for the 2016 Special Election. Motion carried unanimously. SCHEDULE DECEMBER EDA MEETING Mr. Dickinson requested the Council schedule a December EDA Meeting to discuss topics as 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — December 1, 2015 Page 6 detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Bukkila, Seconded by Knight, to schedule an EDA Meeting on December 15, 2015, at 6:00 p.m. Motion carried unanimously. SCHEDULE JANUARY EDA MEETING Mr. Dickinson requested the Council schedule a January EDA Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Bukkila, Seconded by Knight, to schedule an EDA Meeting on January 5, 2016, at 6:00 p.m. Motion carried unanimously. SCHEDULE JANUARYHRA MEETING Mr. Dickinson requested the Council schedule a January HRA Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Bukkila, Seconded by Knight, to schedule an HRA Meeting on January 5, 2016, at 6:01 p.m. or immediately following the EDA Meeting. Motion carried unanimously. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, updates on development/C1P projects, and meeting reminders. Mayor Trude applauded staff for their fine work related to the Minnesota State Patrol surprise visit at the city maintenance garage and for the good report. MAYORICOUNCIL INPUT (Kelsey Round Lake Master Plan) - Mayor Trade stated that she has been hearing some concerns about the Kelsey Round Lake Master Plan. She inquired if a plan had been adopted at a recent Park and Recreation Commission meeting and asked if it would be coming back to the Council, as there is some confusion about the process and some residents have concerns. Mr. Dickinson stated that it is not a final plan until the Council stays it is the final plan. The Park and Recreation Commission is making their recommendations and staff will be looking at that plan to put together estimates on the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — December 1, 2015 Page 7 options so that the Park and Recreation Commission and Council can make decisions based on dollar amounts attached to specific items. Mayor Trade stated that there are three concerns: 1) There is an isolated parking lot behind a couple of back yards that is not used for recreation, but is used for gathering; 2) As for trails people want to see loops, but they do not want trails within about 50 feet of a private residence. Mayor Tmde stated that the Council wants to make sure that they have the details so that there is not something overlooked in the decision making process so that they can be aware of any privacy issues; 3) There are concerns that the Park and Recreation Commissioners were not all there at the information meeting, which made residents wonder how their cencems would be heard. As a result Mayor Trade requested assistance with accurate reporting back to the Council and that concerns and input by residents be quantified by indicating how many people were concerned about a particular topic or issue. She stated that the summary does not let the Council know how many people are impacted. She suggested that public comment sheets could potentially be utilized. Mayor Trade stated that it is important that everyone is heard and that is what is desired so that residents do not get tired of coming to meetings. Councilmember Knight stated that there have been comments about our campus plan here and that comments were always welcomed. Councilmember Bukkila expressed that it is hard to measure an opinion. Mayor Trade stated she had heard that a resident did not get to speak at the meeting because someone else had already talked about the same issue earlier in the meeting and that she wants those residents to feel heard. So the quantification is really wanting everyone to be heard and not being summarized as one viewpoint. Councilmember Bukkila stated the importance of remembering that this is a very long -term project and that a master plan is about what the City is doing in 20 -30 years. There is currently no money for this project and there is still plenty of time for discussion as it is a visionary effort. Mr. Dickinson stated that the goal is to have something on this topic ready for the Council in January and that cost estimates are currently in the works. At the end of January there will likely be a joint meeting with the Park and Recreation Commission and the Council. (Newsletter) Mayor Trude confirmed that the city newsletter can be viewed on the City's website. (Commission Vacancies) Mayor Trade indicated there are Commission vacancies and if residents are interested they should call City Hall and connect with staff to find out more. The applications can be found on the city website and the deadline for applications is December 11, 2015. 9 10 11 12 13 14 15 16 17 18 19 20 21 22 Regular Andover City Council Meeting Minutes — December 1, 2015 Page 8 (Name the Pond) Mayor Trade stated the name the pond contest is going on through the end of the year. Submitted names will be reviewed by the Economic Development Authority, this is the pond located in Andover Station by Target. (Mwdoor.com) Mayor Trade said that many neighborhoods are utilizing Nextdoor.com. Citizens provide their real name and address and the site can be used for crime alerts, but is also used to find babysitters or someone to mow the lawn in the neighborhood. Mayor Trade visited with the Mayor of New Hope who said it has been so successful that their staff is actually helping to start the neighborhood groups. ADJOURNMENT Motion by Holthus, Seconded by Goodrich, to adjourn. Motion carried unanimously. The meeting adjourned at 8:20 p.m. Respectfully submitted, Marlene White, Recording Secretary 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 Regular Andover City Council Meeting Minutes — December 1, 2015 Page 9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — DECEMBER 1, 1015 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 2 Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Accept Feasibility Report/Order Public Hearing/16- 2/2016 Street Reconstruction ( 11100- 15) ............................................................................................. ............................... 2 Item 4 Approve 2016 Tobacco Licenses ................................................... ............................... 2 Item 5 Approve 2016 Liquor Licenses ...................................................... ............................... 2 Item 6 Approve 2016 Used Vehicle Sales Business License .................... ............................... 2 Item 7 Approve 2016 Massage Therapist/Establishment License ............ ............................... 2 Item 8 Approve Funds Transfer — Trail & Transportation Capital Projects Fund ................... 2 Item 9 Declare Surplus Property ............................................................... ............................... 2 Item 10 Approve 2015 City Administrator Review .................................... ............................... 2 PUBLIC HEARING — 2016 PROPOSED BUDGET AND TAX LEVY (R101- 15) ..................... 2 REVIEW /ADOPT 2016 DEBT SERVICE LEVY CHANGES ( 8102- 15) ..... ............................... 5 SPECIAL ELECTION POLLING LOCATION (8103 -15) ............................ ............................... 5 SCHEDULE DECEMBER EDA MEETING .................................................. ............................... 5 SCHEDULE JANUARY EDA MEETING ..................................................... ............................... 6 SCHEDULE JANUARY HP MEETING ..................................................... ............................... 6 ADMINISTRATOR'S REPORT ..................................................................... ............................... 6 MAYOR/COUNCIL INPUT ........................................................................... ............................... 6 (Kelsey Round Lake Master Plan) ............................................................... ............................... 6 ( Newsletter) .................................................................................................. ............................... 7 (Commission Vacancies) .............................................................................. ..............................7 (Name the Pond) .......................................................................................... ............................... 8 (Nextdoor. com) ............................................................................................ ............................... 8 ADJOURNMENT............................................................................................ ............................... 8 AAMR41 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: December 15, 2015 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. F I DISCUSSION Claims totaling $163,571.90 on disbursement edit lists #1 - 4 from 11/30/15 to 12109/15 have been issued and released. Claims totaling $118,975.35 on disbursement edit list #5 dated 12/15/15 will be issued and released upon approval. The edit lists consist of routine payments with expenses being charged to various department budgets and projects. ACTION REOUESTED The Andover City Council is requested to approve total claims in the amount of $282,547.25. Please note that Council Meeting minutes will be used as documented approval. Respectfully submitted, Yle� ?—� Lee Brezmka Attachments: Edit Lists Accounts Payable Computer Check Proof List by Vendor user. bmadaf Printed: 11/3on015 - 10:25AM Batch: 00430.11 2015 Invoice No Description Vendor: 3M 3M TP698O Sign Supplies 1,931.26 Check Tomb Vendor: Aircon Aircon Electric Corporation 10679- 2015 -1 Change Bulbs to LED in Ready Room 10692 - 2015 -1 Deacons on Water Tenser I0707- 2015 -1 Parking Let Lights 10708- 2015 -1 Replace Wire in Light Poles 10710- 2015 -1 Sunshine Park - Repair Vandals 10717- 2015 -1 Crooked Lake Hockey Rink 2,84412 Check Total: Vendor: AncontTec Aacom Technical Center 26151 Repair Radio 26151 Freight for Radio 3,795.00 Check Total: Vendor: AnkCo09 Anoka Co Comm HI & Envir Svc IN0015437 Sunshine Concession License 01014500 -6310 Check Tomb. Vendor: BmrEngi Barr Engineering Company 2302102601 -1 Wellhead Prot Plan Phase ll 9,485.88 Check Total: Vendor: Boyer] Boyer Track Parts 1010198 Tube -Shunt CM1010198 Returned Tube -Shunt ' APComputer Check Proof List by Vendor (11/30/2015 -10:25 AM) (DOVER Amount Payment Date Acct Number Reference Pave I Check Sequence: I ACH Enabled: False 1,931.26 11/3(12015 010143300 -61030 1,931.26 Check S.to.a:2 ACH EnablN: False 1,13003 11/30/2015 010141920 -63105 2,84412 11/302015 510048100 -6310 1,406.03 11/30/2015 010141910 -63105 3,795.00 11/30/2015 418049300 -63010 165.00 11/302015 01014500 -6310 145.00 11/302015 415049300 -63010 9,485.88 Check Sequence: 3 ACH Enabled: False 284.00 11/3012015 6100-0880 -63135 12.00 11130/2015 61004880 -61115 296.0 Check Sequence :4 ACH Ermbled: False 31250 111302015 010141975 -61320 317.50 Check Sequence: 5 ACH Enabled: False 628.00 11/302015 51004810 -63005 628.00 Check Sequence:6 ACH Enabled: False 211.42 11502015 61004880 -61115 - 207.42 11130/2015 610048800-61115 Pave I IInvoice No Description Amount Payment Dale Acct Number Reference 4.00 1,305.68 1,305.68 880,43 2.235.00 3,115.43 45.00 45.00 54.96 54.96 54.96 WAS 32.00 32.00 151.83 21.67 43.36 21.70 65.06 21.70 54.70 33.60 Check Sequence:7 II /30 /2015 0101 - 45000 -61130 Check Sequence: 8 11/302015 2130-44300-63005 Check Sequence:9 11/302015 610"800-61045 1150/1015 610048800 -61050 Check Sequence: 10 11/302015 213044300 -63005 Check Sequence: 11 11/302015 610048800 -61115 11/302015 610048800 -61115 11/30/2015 610048800 -61115 Check Sryuenee: 12 111302015 610048800 -61020 Check Sequence: 13 11502015 0101 43100.61020 11502015 6100 48800 -61020 11502015 5200-0820061005 11/302015 010143300 -61020 111302015 01014500061020 1150/2015 5100481OM1005 11502015 01014193062200 11/3012015 010141910 - 622011 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Embled: False AP -Comps er Check Proof List by Vendor (11/302015 - 10:25 AM) Page 2 Check Total Vendor, BryaaRrr Bryan Rock Products, lee. 12205 Red Ball Dia @ ASN Ballfields Check Total: Vendor, BuvckMC McKenna Ba¢ick Leam to Skate Immature Check Total: Vendor: DehnOil D,J n Oil Company 39091 Unleaded Fuel 37092 Diesel Fact Check Task Vendor: DmstadL Lindsay Garrott] Learn to Skate Coach Check Total: Vendor: EnvEquip Environmental Equipment 12390 Switch -Gutter Broom, SPST for Stock 12411 Switch -Bah, SPDT for Stock 12417 Pans for Unit N 172 Check Total: Vendor: FletPrid FleetPride Track &Trader Pans 73566954 Misc. Supplies Check Total: Vendor: G &K G &K Services Inc 1182411245 Uniform Cleaning 1182411245 Uniform Cleaning 1182411245 Gal form Cleaning 1182411245 Uniform Cleaning 1182411245 Uniform Cleaning 11824n245 Uniform Cleaning 1182411246 Floor Mat Rental 118241/247 Floor Mat Record 4.00 1,305.68 1,305.68 880,43 2.235.00 3,115.43 45.00 45.00 54.96 54.96 54.96 WAS 32.00 32.00 151.83 21.67 43.36 21.70 65.06 21.70 54.70 33.60 Check Sequence:7 II /30 /2015 0101 - 45000 -61130 Check Sequence: 8 11/302015 2130-44300-63005 Check Sequence:9 11/302015 610"800-61045 1150/1015 610048800 -61050 Check Sequence: 10 11/302015 213044300 -63005 Check Sequence: 11 11/302015 610048800 -61115 11/302015 610048800 -61115 11/30/2015 610048800 -61115 Check Sryuenee: 12 111302015 610048800 -61020 Check Sequence: 13 11502015 0101 43100.61020 11502015 6100 48800 -61020 11502015 5200-0820061005 11/302015 010143300 -61020 111302015 01014500061020 1150/2015 5100481OM1005 11502015 01014193062200 11/3012015 010141910 - 622011 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Embled: False AP -Comps er Check Proof List by Vendor (11/302015 - 10:25 AM) Page 2 Invoice No Description Check Tonal: Vendor: GenesSer Gene's Service 6418 11/302015 Labor to Repair Unit #318 13418 Pons to Repair Unit #318 Check Total: Vendoc GibbsSop Sophie Gibbs 127.50 Soccer Coach Check Total: Vendor: GovConn G.vCooneclion, Inc. 53249450 11/302015 Computer Upgrades 53249450 11/302015 Misc. Supplies 53249450 Canndge Toners Check Total: Vendor GriessMa Madison Griess - Soccer Coach Check Total: Vendor: GricssTr Tracey Grass 533.75 SoccerTrainer Check Total: Vendor: lenkinsA Allison Jenkins 75.00 Soccer Coach Check Total: Vendor: KOImesAS Ashley Kslmes Lea. to Skate Coach Check Total' V.doc KinnTeyl Taylor Kino Learn to Skate Helper Check Total: AP- Computer Check Proof List by Vendor (11/302015 - 10:25 AM) Amount Payment Date Acet Number 413.62 Check Sequence: 14 150.00 11/302015 6100 -48800 -63135 336,68 11/302015 610049SM -61115 486.68 Check Sequence: 15 127.50 11002015 2130-44400 -63005 127.50 Check Sequence: 16 217.75 11/302015 010141420-6122S 184.13 11/302015 0101 41420 -61020 1,295.43 11/302015 0101 41600 -61005 1,697.31 Check Sequence: 17 152.50 111302015 2130 - 44400 -63005 152.50 Check Sequence: IS 533.75 111302015 2130 - 44400-63005 533.75 Check Sequence: 19 75.00 11!302015 2130-04300 -63005 75.00 Check Sequence: 20 52500 11/302015 213044300 -63005 Check Sequence: 21 58.75 11/30/2015 213044300 -63005 58.75 Reference ACH Enabled: False ACT Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False Page Invoice No Description Amount Payment Date Acet Number Reference Vendor: LeicaGem Leica Geosysrems Inc. Cheek Se,ii 22 ACH Enabled: False 900609526 Tools 388.60 115012015 010141600 -61205 Check Total: 388.60 Vendor: LemanSa Samantha Learn Check Sequence: 23 ACH Enabled: False Leam to Skate Helper 56.50 11/30/2015 213044300 -63005 Check Total: 56.50 Vendor: Man6ioVe Veronica Mangio Check Sequence: 24 ACH Enabled: False Soccer Coach 152.50 1180/1015 213044400-63005 Check TOta1: 152.50 Vendor: Mauro Marco, Inc. Check Sequence: 25 ACII Enabled: False INV2961279 11 115 Share Copier Color Copies 62.52 111302015 010141420 -61020 INV2962337 12/15 Sharp Copier Manor Contract 14256 11/302015 0101 41420-62300 Check Total: 205119 Vendor: MenmNs Merurds Check Sequence: 26 ACH Enabled: False 2594 Stop Rust 7.36 11/302015 010145000.61105 2601 Misr, Supplies 67.50 11/302015 0101 4193461120 2695 Tools 11396 111302015 010141930 -61205 2943 Misc. Supplies 49851 111302015 01014SON -61020 3018 Misc. Supplies 70.31 11 /302015 010143100 -61020 3018 Tools - 10546 11/302015 01014310461205 Check Total: 863.10 Vendor: MetSales Maim Sales Incorporated Check Sequence: 27 ACH Enabled: False INV396058 12/15 Ricoh Copier Lease 115.83 11/30/2015 010142200 -62200 INV396058 12/ 15 Ricoh Copier Lease 181.88 11/3012015 0101- 42300 -62200 INV396058 12/15 Ricoh Copier Lease 160.03 11/30/2015 213044000 -62200 IW396771 Wide Format Carridges 48.00 1150 /2015 010141600 -61005 M396771 Wide Format Cartridges 49,00 11130/2015 0101- 4230461005 INV396771 Wide Format Carridges 144.50 11/302015 22104160461005 INV396911 Wide Format Cartridges 48.00 11/302015 0101 - 41500.61005 Check Tom[: 753.24 ' Vendor: NCPERS NCPERS Group Life Ins: Mi Check Sequence: 28 ACH Enabled: False 31201215 December 2015 Premium 144.00 11/302015 0101 -00000 -21205 AP- Computer Check Proof List by Vendor (1113R2015-10:25 AM) N, 4 IInvoice No Description Amount Payment Date Acet Number Reference 31201215 11/302015 December 2015 Premium 160.00 Check Total: Vendor: NLSCPmd N LSC Products, Inc. 92629 11/30/2015 Bulbs 292.60 Check Total: Vendor: ORciAnlo O'Reilly Auto Pans 3253- 162258 Air &Oil Filters 3253- 162281 Adhesive 11/30/2015 610048800 -61115 Check Total: Vendor: O %ySveCo Oxygen Service Company 07929824 Check Sequence: 31 Tools 111302015 610048800 -61205 Check TOml: Vendor: PmkMOrg Morglmn Park Check Sequence: 32 Soccer Coach - 11/3012015 2130-04400 -63005 Check Total: Vendor: PawPrim Paw Print Press Check Sequence: 33 Ad in Paw Print Press 111302015 2130-04000 -63025 Check Total: Vendor: PmIWaD Danielle Pothasky Check Sequence: 34 Leam to Skate Instructor 11/302015 213044300 -63005 Check Total: Vendor: RegAbOr Registered Abstraners T15 -11032 Check Sequence: 35 2604138th Ave NW -Exam Fee 111302015 450149300 -63005 Check Total: Vendor: RiversHe Heidi Rivers Check Sequence: 36 Learn to Skate instructor 11/302015 2130-04300 -63005 Check Total: IAP- Compiler Check Proof List by Vendor (111302015 -10:25 AM) 16.00 11/302015 7100 -00000 -21218 160.00 - Check Sequence: 29 292.60 11/30/2015 0101 41930.61120 292.60 Check Sw, mce: 30 89.10 11 /302015 610048800 -61115 3.93 11/30/2015 610048800 -61115 93.03 Check Sequence: 31 14.97 111302015 610048800 -61205 14.97 Check Sequence: 32 10150 - 11/3012015 2130-04400 -63005 102.50 Check Sequence: 33 89.97 111302015 2130-04000 -63025 89.97 Check Sequence: 34 250.00 11/302015 213044300 -63005 250.00 Check Sequence: 35 275.00 111302015 450149300 -63005 275.00 Check Sequence: 36 230.00 11/302015 2130-04300 -63005 230.00 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH E.bled: False ACH Enabled: False ACH Enabled: False Puge 5 Invoice No Description - Amount Payment Date Acct Number Reference Vendor: RMRServi EMIR Services LLC Check Sequence: 37 ACH Enabled: False 2015 -573 August 2015 Meter Reading 1,758.05 11/302015 5100 48100 -63010 2015 -574 September 2015 Meter Reading 1,738.15 11/302015 510048100.63010 2015 -575 October 2015 Meter Reading 2,914.84 1100/2015 5100 48100-63010 Check Total: 6,411.04 Vendoe SchOryAU Schelen -Gray Auto & Electric Check Sequence: 38 ACH Enabled: False 201906 Delco Alternator 133.49 11/302015 6100-48800 -61115 Check Tonal: 133.49 Vendor: Short Shon,131hon,Hendrickson, Inc Check Sequence: 39 ACH Enabled: False 306997 Sprint - Update Tower W2 184.94 11/302015 7200 -ONN -24214 Check Total: 18494 Vendor: SLYZUK Kenneth & Mary Ann Slyzuk Check Sequence: 40 ACH Enabled: False Electric Service 1,431114 11/302015 010141930 -62005 Natural Gas Service 12934 11 /302015 010141930 -62015 Check TOml; 1,559.88 Vendor: SPOK SPOK, INC. Check Sequence: 41 ACH Enabled: False Y3754342K December 2015 Paper Smicc 25.47 111302015 5100- 48100 -62030 Check Total: 25.47 Vendor: StaggerM Madison Stagged Check Sequence: 42 ACH Enabled: False Learn to Skate Instructor 215.00 1100 12015 2130-44300 -63005 Check Total: 215.00 Vendor: SunLifeF Sun Life Financial Check Sequence: 43 ACH Enabled: False 238450 November 2015 Premium 48.87 11202015 010142200-60330 238450 November 2015 Premium 1,520.69 11002015 0101- 00000 -21205 238450 November, 2015 Premium 3.80 11/30/2015 7100 -0W 21218 238450 November 2015 Premium 68173 1150/2015 0101 -00000 -21216 238450 November 2015 Premium 285.82 11/302015 0101 -00000 -21217 238450 December 2015 Premium 38.23 11/302015 010142200 -60330 238450 December 2015 Premium 1,470.15 11/302015 0101 -00000 -21205 238450 December 2015 Premium 3.80 11/302015 7100 -00000.21218 238450 December 2015 Premium 694.68 11002015 0101 -0000021216 238,150 December 2015 Premium 145.36 111302015 0101 -00110021217 AP- Computer Check Proof List by Vendor (11002015 - 10:25 AM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: 43,084.05 Total of Number of Checks: 46 ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check PmofList by Vendor (11/302015 -10:25 AM) N, 7 Check Tomb 4,895,13 Vendor. SuPSChn Supply Solutions LLC Check Sequence: 44 9928 Paper Towel, Toilet Paper &Can Liners 426]5 11/30/2015 0101- 41910 -61025 9980 Toilet Paper 19310 IIn(V2015 010441930-61025 Check Total: 619.85 Vendor: TCFab Twin City Fob]nc Check Sequence: 45 26886 Crooked Lake Hockey Rink 3,280.00 1113012015 418049300 -63010 Check Tore]: 3,280 00 Vendor: Winnicks W nicks Check Sequence: 46 014714 Coat& Bibs for Steve Weinhold 201.96 11/302015 520048200 -61005 014714 Coat& Bibs for Wayne Goodrich 201.96 11/302015 5tW48100 -61005 Check Total: 403.92 Total for Check Run: 43,084.05 Total of Number of Checks: 46 ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check PmofList by Vendor (11/302015 -10:25 AM) N, 7 Accounts Payable Computer Check Proof List by Vendor • 1 ,. User: BrendaF Check Sequence: 1 Printed: 12/02/2015 - 11:41" 76.13 Batch: 00402.12.2015 610048500 -61115 Invoice No Description Amount Payment Date Acct Number Vendor: Wellston- Wells Fargo Bank Check Sequence: 1 Misc. Vehicle Supplies 76.13 121022015 610048500 -61115 Misc. Supplies 28.49 12/022015 5200 48200.61140 Tools 37.48 121022015 61004850461205 Fuel 61.40 121022015 6100 48800.61045 Pans for Uniti 812 29.99 12/022015 6100 48800 -61115 Misc. Supplies 536.50 121022015 0101 45000 -61020 Misc. Supplies 223.14 121022015 2130-44000.61020 Misc. Supplies 255.00 12/022015 2130 - 44400.61020 Misc. Supplies 184.60 12/022015 0101 - 43300.61020 Misc. Supplies 145.18 12/0212015 0101 43300.61105 Trots 809.87 12/02/2015 0101- 43100 -61205 Hotel for Conference 1,442.90 12/022015 0101 42200.61310 Misc. Supplies 212.36 12/0212015 0101- 42200 -61005 Regimatiou for Conference 790.00 12/022015 0101 -01600.61315 Misc. Supplies 25000 12/028015 6100 - 48800-61020 Misc. Supplies 125.00 12/028015 0101-45000-61020 Misc. Supplies 124.00 12/028015 0101- 43100-61020 Water &Sewer Service 953.25 12/022015 0101-45000-62010 Meal for Meeting 36.91 12/02x015 0101 41600-61310 Pop Machine 31.49 121022015 7100 -00000.24208 Subscription 35.00 12/028015 0101 43200.61325 All StaBMeeting 33.16 121022015 0101 41200-61310 Gannett Meeting _ 54.44 12/028015 0101 -01100 -61310 Ad for Employment 410.48 12/022015 213044300 -63025 IPMA -HR Membership Does 200.00 12/022015 0101 41230-61320 Check Total: 7,086.77 NL66 R' Reference ACH Enabled: False AP- COmpmer Check Proof List by Vendor (121022015 -11:41 AM) P,c I Invoice No Description Amount Payment Date Ace( Number Reference Total for Check Run: 7,086.70 Total ofNuntber of Checks: AP- Compaler Check Proof List by Vendor (IVOM015 -11:41 ANU Page 2 Accounts Payable Computer Check Proof List by Vendor User: brembf Printed: 12/032015- 2:51PM Batch: 00403.12.2015 Invoice No Description Vendor: 3M 3M TP69891 1284/2015 Sign Supplies 324,00 Check Total: Vendor: AbleHose Able Hun, And Rubber 1- 891004 12/04/2015 Fire l lose, Finings &Clamps 194.50 Check Total: Vendor: Amon Aireen Electric Corporation 10280- 2015 -1 2 Lighting Central Switches 10698-2015-1 12/04/2015 YMCA Parking LmLights 941.16 Cheek Total: Vendor: Andfrootb Andover Football Assadalion 700.00 12/048015 Refund Field Light Key Deposit 700.00 Check Total: Vendor: AssuSecu Assure Security fine. 73122 12/04/2015 Dour Repair rci Water Treatment Plant 541.75 Check Tow]: Vendor: BerkoDav David Berkowitz 2,000.00 12/04/2015 2015 Medical Flex Acct 2,00.00 Check Total: Vendor: Bolton Bolton & Menk, Inc. 0IM703 IV/ 015 Contrary Cools North 2nd Addition 0184703 12/04/2015 Catchers Creek 2nd Addition IAPCompnter Check PmofList by Vendor (12/03 /2015 - 2:51 PM) 4�3 Amount Payment Date Aeet Number ND4VER Reference ACH Enabled: Palle ACH Enabled: False ACH Enable: False ACH Enabled: False ACH Entable: False ACH Enable: False ACH Enabled: False Page I Cheek Sequence: 1 324.00 1284/2015 0101 43300 -61030 324,00 Check Sequence: 2 19950 12/04/2015 5300 48300 -61145 194.50 Check Sequence: 3 442.60 12/048015 213044000 -63105 498.56 12/04/2015 2130-44000 -63105 941.16 Check Scrounge :4 700.00 12/048015 0101-0000 -24201 700.00 Check Sequence: 5 541.75 12/04/2015 5100 48100-63105 541.75 Check Sequence: 6 2,000.00 12/04/2015 0101 -00000 -21211 2,00.00 Check Sequence:7 879.65 IV/ 015 7200 -00000 -24203 743.90 12/04/2015 7200.00000 -24203 ND4VER Reference ACH Enabled: Palle ACH Enabled: False ACH Enable: False ACH Enabled: False ACH Entable: False ACH Enable: False ACH Enabled: False Page I Invoice No Description Amount Payment Date Acet Number Reference AP- Computer Check Proof Lin by Vendor (12/03/2015 - 2:51 PM) Page 2 Check Total: Vendor: Boyerl Boyer Truck Pans 1013820 Pans to Repair Unit #198 470065 Labor to Repair Unit #205 490065 Labor to Repair Unit #205 490334 Labor to Repair Unit #205 490234 Pans to Repair Unit #205 6100 48800 -61115 Check Total: Vendor: Bu,vink2 Lee Brearde. - Perry Cash 6100 48800 -63135 ' Petty Cash for High School Gate 2,346.54 Petty Cash for Pro Shop 6100 48800 -61115 Check Total: Vendor CMTDiver CMT Diversified Janitorial Svc 2768 Monthly Cleaning Service 2968 Monthly Clearing Servio 2768 Monthly Cleaning Service 200.00 Check Total: Vendor ColhusS Steve Collin 200.00 Learn to Skate Coach 2130 - 00000- 10201 Check Total: Vendor: Connexl Connexus Energy 0101- 00000 -13201 Andover St Ballfeld Lights 22558 1157 Andover Blvd - Well #9 Check Sequence: 10 Supeal 15698 Rd Lk Blvd 708.95 Lift Station #9 0101 - 41920.63010 Country Oaks Park 1,417.50 Round Lake & 136th - Sigml 010141910 -63010 Round Lake & 135th - Signal 1,248.75 Round Lake & 135th - Signal 0101- 41930 -63010 County Road 9 & 116 - Signal 3,37500 County Road 9 & 116 - Signal Pumphome#4 City Hall Garage Check Sequence: I I Tower 92 AP- Computer Check Proof Lin by Vendor (12/03/2015 - 2:51 PM) Page 2 Check Sequence: 8 ACH Enabled: False 239.15 12/092015 610048800 -61115 386026- 292904 1,032.00 12/092015 610048800fi3135 386026- 286880 2,620.20 12/042015 6100 48800 -61115 386026- 290712 i 1,29000 12/042015 6100 48800 -63135 ' 386026- 287602., 2,346.54 12/042015 6100 48800 -61115 386026- 289790 9,529.89 12/042015 0101 - 00000 -13201 386026- 201283 18.72 12/042015 Check Stainer.: 9 ACH Enabled: False 200.00 12/09/2015 2130 -00000 -10201 386026-201284 200.00 12/042015 2130 - 00000- 10201 386026201749 40000 12/042015 0101- 00000 -13201 386026- 201749 22558 12/04/2015 Check Sequence: 10 ACH Enabled: False 708.95 12/04/2015 0101 - 41920.63010 386026-231281 1,417.50 12/042015 010141910 -63010 386026- 231282 1,248.75 12/042015 0101- 41930 -63010 3,37500 Check Sequence: I I ACH Enabled False 90.00 12/04/2015 2130-04300 -63005 AP- Computer Check Proof Lin by Vendor (12/03/2015 - 2:51 PM) Page 2 Check Sequence: 12 ACH Enabled: False 27.74 12/042015 010145000 -62005 386026- 292904 2,270.67 12/042015 5100 48100 -62005 386026- 286880 28.94 12/042015 010143400 -62005 386026- 290712 i 32.22 12/042015 5200 48200 -62005 386026- 287602., 5.00 12/042015 010145000 -62005 386026- 289790 22.80 12/042015 0101 - 00000 -13201 386026- 201283 18.72 12/042015 010143400 -62005 386026- 201284 23.14 12/042015 0101- 00000 -13201 386026-201284 3208 12/042015 010143400 -62005 386026201749 17.32 12/042015 0101- 00000 -13201 386026- 201749 22558 12/04/2015 5100. 48100.62005 386026-231280 18.17 12/042015 010141960 -62005 386026-231281 66.92 12/042015 510048100 -62005 386026- 231282 AP- Computer Check Proof Lin by Vendor (12/03/2015 - 2:51 PM) Page 2 Invoice No Description Amount Payment Date Acct Number Reference Paraphrase #5 67L25 12/04/2015 510048100 -62005 386026 - 239118 Hidden Creek E Pk -Sm Light 12.55 12/048015 010145000 -62005 386026- 238967 Lift Station #8 67.4 12/04/2015 520048200 -62005 386026 - 281840 13914 Prairie Road - Signal 28.37 12/048015 010143400.62005 386026- 282927 Andover Blvd &Hanson - Signal 39.86 12/042015 010143400 -62005 386026284894 Pine Hills Park 12.55 12/042015 010145000.62005 386026- 256788 Hidden Creek North Park 1477 12/042015 010145000 -62005 386026- 261455 Shado"nook East Park 20.76 12/04/2015 010145000.62005 386026- 267140 City 14.11 Park Lighting 29.02 12/042015 010145000.62005 386026- 268970 1600 Crosstown Blvd - Signal 38.73 121042015 010143400.62005 386026 - 269010 2139 Bunker Lake - Signal 66.60 12/042015 010" "000 -11310 386026 - 269011 Terrace Pak - Security Lights 8.26 IJO42015 010145000.62005 386026- 270409 Eveland Field - Security Lights 8.26 EV042015 010145000 -62005 386026270410 Wild Iris Park- Security Lights 8.26 12/042015 010145000.62005 386026 - 270411 Stoneman Park - Security Lights 8.26 12/042015 010145NO -62005 386026-270412 Water Treatment Plant 4,474.54 12/042015 510048100 -62005 386026 - 271472 Andover St N Ballfield Lights 41.61 12/042015 0101- 43500 -62005 386026 - 292904 Public Works 2,197.85 12/04/2015 0101 -41930 -62NS 386026- 159276 Longseth Pak 12.55 12/04/2015 010145000 -62005 386026- 174273 Hidden Creek North Park 25.10 12/04/2015 010145000 -62005 386026 - 174280 Fox Meadows Park 12.55 12/04 /2015 0101 -45000 -62005 386026- 175264 NuNeens Park 7.95 12/042015 0101- 45000 -62005 - 38426- 175703 Electric Service 17.68 12/048015 010143500 -62005 386026 - 230276 Wayside Hom - IOW Crosstown Blvd. 20.92 12/042015 0101- 43400 -62005 386026- 299229 Control Valve Vault 57.85 12/042015 51448100 -62005 386026201816 Signal - Crasstown &Andover Blvd. 3906 12/042015 010143400.62005 386026-266238 Andover Station ll - Lights 249.75 12/048015 2110-4000 -11310 386026-295855 1019 Andover Blvd - Wayside Hom 20.33 12/042015 010143400.62005 386026 - 297583 Crooked Lake Boat Shelter 1363 IDO4 015 010145000.62005 386026-298796 Signal - 13976 Hanson Blvd. NW 33.14 12/042015 010143400 -62005 386026-298781 Sports Complex - 3535161st Ave 387.09 12/042015 010145000.62005 386026-304108 Signal & Lights -16119 Hanson 79.65 12/42015 010143400 -62005 386026 - 305951 Recycling Center 40.66 12/042015 010146000-62005 386026 304690 Round Lake & 136th 4.42 12/0412015 010143500 -62005 386026- 201283 Round Lake & 135th 4.42 12/04/2015 010143500-62005 386026 -2012M County Road 9 & 116 19.89 12/0412015 010143500-62005 38026 - 201749 Round Lake & 138th 14.19 12/048015 01014354 -62005 386026-201751 Bunker &Hanson 17.68 121048015 010143500-6245 386026- 203068 Round Lake 140th 17.68 12/04/2015 010143500-62005 38426 - 201777 Banker Lake &lieather 2118 12/48015 010143500-62005 386026351490 Barker Lake & Rose St 14.19 121N/2015 010143500-62005 386026 - 251491 Bunk, Lake & Jay 28.37 12/018015 01014354 -6245 386026-251653 Signal Bucket &Crossm. 28.37 12/042015 01014354 -62W5 386026251654 AP- Computer Check Proof List by Vendor -22/032015 - 2:51 PhD - P:rge 3 Invoice No Description Amount Payment Date Acd Number Reference Signal Andover &Crosstown 28.37 12/042015 0101 43500.62005 386026-266238 Signal 1600Cnastown 2837 121042015 010143500.62005 386026269010 Signal -14293 Round Lake 14.19 12/042015 0101 43500 -62005 386026- 279219 Signal 15390 Hanson Blvd 17.68 12/042015 010143500.62005 386026287969 Signal 15698 Round Lake Blvd 1]68 121042015 010143500 -62005 386026290712 Signal 13976 Hanson Blvd 17.68 12/042015 0101- 43500.62005 386026-298781 i Shady Knoll Pk- Security Light 1255 12/042015 010145000 -62005 386026304218 Siren #1 - 176th & Ward Lake Drive NW SAO 12/042015 0101- 42400.62005 386026- 30040ti Siren #3 - 16860 Roanoke St. NW 5.00 12/042015 010142400 -62005 386026300407 Siren #4- 158th &Dakota St. NW 5.00 ID042015 0101- 42400.62005 386026 - 300408 Hawkridge Pink - Service #2 46.51 121042015 010145000 -62005 386026301889 Chesterton Commons Pk- Security 8.26 IVO,P7015 01014500062005 386026- 301899 Country Oaks W Pk- Security 8.26 121042015 010145000 -62005 386026- 301901 CH Campus Outdoor Harkey Rinks 65.89 12/042015 010145000.62005 3860263 02015 157007th St. - Traffic Signal 17.68 121042015 010143500 -62005 386026275108 13914 Prairie Rd Traffic Sign 17.68 12/042015 010143500.62005 386026 - 282927 Altitude Control Vault 16.35 12/042015 510048100 -62005 386026-303716 BDA Reeder Board 1693 121042015 211"6500 -62005 386026 - 303870 14002 Crane St NWScwdty Ligh 8.26 121042015 010145000.62005 386026- 294591 13711 Crosstown Blvd NW 48.02 12/048015 2110-46500 -62005 386026- 303295 Oak Bluff Park - Security Light 22.46 12/042015 010145000 -62005 386026- 299378 Street Lights - 1721 Brinker Lake Blvd 29.77 12/012015 2110.00000.11310 386026 - 299532 Street Light- 13980 Hanson Blvd 37.,1,1 121042015 2110 -00000 -11310 386026299533 ASH Street Lights 22146 121042015 2110 -00000 -11310 386026299969 Siren #5 - 2748 161st Ave NW 5.00 121042015 010142400 -62005 386026300397 Siren #12 - Banker &Marigold St. NW 5.00 121042015 0101- 4240062005 386026 -300398 Siren #10 - 145th &Vintage St. NW 5.00 121042015 0101 -42400 -62005 386026- 300399 Siren 411 - 138th lane & Drake St. NW 5.00 12/042015 0101 - 42400-62005 386026- 300400 Siren #6 - 16050 Constance Blvd. NW 5.00 12/042015 010142400-62005 386026- 300401 Siren #8 - 1685 Crosstown Blvd. NW 540 12/042015 010142400-62005 386026- 300402 Siren #2 - 174th & Round Lake Blvd. NW 5.00 12/04/2015 0101 42400 -62005 386026- 300403 Siren q9 - 139th & Crosstown Blvd. NW 5.00 12/0412015 010142400 -62005 386026- 300404 St. #7 - Andover Blvd, & Prime Read 5.00 IVW0015 01014240062005 386026- 300405 Pleasant Oaks - Security Light 12.55 121042015 01014500062005 386026 - 238968 Pumphouse #6 4165 121042015 51004810062005 386026245409 Kelsey/Rd Lk Pk- Security Light 12.55 121042015 01014500062005 386026 - 246004 Round Lake &161st- Signal 3936 121042015 01014340062005 386026- 230276 11awkridge Park- Secudty Light 43.31 12/042015 0101 - 41000-62005 386026-230286 Sunshine Park 699.47 12/042015 010145000 -62005 386026- 230635 City Hall - Light 1,36366 12/042015 010141910 -62005 386026-231115 Round Lake & 138th - Signal 33.48 13/042015 01014340062005 386026 - 201751 Paraphrase #1 48.55 12/042015 51004810062005 386026- 201767 Round Lake &140th - Signal _ 33.02 1211PIM15 0101 43400-62005 386026- 201777 AP- Computer Check Proof List by Vendor (12/03 /2015 - 2:51 PM) Page 4 Invoice No Description Amount Payment Date Acct Number Reference North WOOds West Park 15.90 12/04/2015 010145000 -62W5 386026- 201868 Hanson & 138th Lane 12.50 12/04/2015 53M48300.62005 386026 202678 Bunker &Hanson - Signal 45.75 12/042015 010143400 -62005 386426- 203068 Pnmphouse #3 40.61 12/04/2015 510048100 -62005 386026 -203069 Bunker Lake &Crmamwm - Signal 48.36 12/042015 010143400 -62005 386026- 251654 Lift Station #4 170.99 12/04/2015 520048200 -62005 386026- 251905 Signal 1594Andover Blvd 1168 12/142015 010143500 -62005 386026- 284894 Pumphouse #7 83.97 12/0412015 510048100 -62005 386026 - 255064 13551 Jay Same,- Lights 163.96 12/04/2015 2110 -OW00 -11310 38026- 255962 Martin &Commercial - Lights 221.89 12/0412015 2110 -00000 -11310 386026- 255963 Lift Station #6 42.21 12/04/2015 520048200-62005 386026 -2752M Prairie Knoll Park 1,048.03 12/04/2015 010145000.62005 3SM26- 275569 Lift Station #7 36.99 12/04/2015 520048200.62005 386026- 276742 Tlmber Tmil Park Security Lights 9.91 12/11412015 010145000.62005 386026- 277955 Fire Station #3 393.99 12/04/2015 010141920.62005 386026- 279236 Community Center 14,951.71 12/04/2015 2130-44000 -62005 386026- 281212 Sunshine Park - Electric 317 .70 12/04/2015 010145000 -62005 386026- 273153 Pumphause#8 1,W2.82 12/042015 5IM48100 -62005 386026- 273808 157007th Ave - Signal 35.7 12/04/2015 010143400 -62005 386026 - 275108 Fire Station #1 549.68 12/042015 010141920 -62005 386026 -68989 Lill Station #5 35.57 12/042015 52W48200 -62005 386006- 273019 Community Center Concession Stand 462.42 12/042015 213044100 -62005 386026- 281212 Red Oaks W Pk- Security Light 12.55 12/04/2015 010145000 -62005 386026- 246005 Lift Station #2 42.21 12/04/2015 5200 - 48200-62005 386026 - 250066 Litt Station #3 53.88 12/0412015 5200.48200.62005 386026 - 250421 NortimoeE Pk- Severity Light 926 12/042015 010145W0.62005 386026- 250587 Bunker Lake &Heather St - Signal 41.90 12/042015 010143400-62005 386026- 251490 Bunker Lake &Rose St - Signal 44.82 12442015 0101 - 43400 -62005 386026- 251491 Banker Lake &Jay St - Signal 44.17 12/042015 0101 - 43401}62005 386026. 251653 Signal 15390 Hanson Blvd 34.07 @/042015 010143400-62005 386026 - 287969 Prairie Knoll Park 34.38 121042015 010145000 -62005 386026. 175813 Creekvim Crossing Park 12.55 12/04/2015 010145000 -62005 386026- 175877 Street Lights 43307 12/042015 010143500-62005 386026176059 Street Lights 1',706.53 1204/2015 010143500-62005 386026 - 176061 Street Lights 14,816.79 12/042015 010143000.62005 386026 - 176201 Tower #1 135.84 12/0412015 5100.48100-62005 386026 - 178452 Fire Station #2 439.90 12/042015 010141920.62005 386026 - 178835 Lift Station #1 13154 12/042015 520048200-62005 386026 - 178836 13404 Nomissin St - Light 12.55 12/042015 010145000fi2005 386026 - 201125 Pamphouse#2 88.39 12/042015 510048100-62005 386026- 201125 Round Lake &136th - Signal 18.38 12/042015 010143400-62005 386026201283 14298 Round lake - Signal 33.36 12/048015 0101 - 43400 -62005 386026279219 Andover Station North BaIIBd 409.60 12/042015 0101 45000-62005 386026292034 AP- Computer Check Proof List by Vendor (121032015 - 2:51 PM) Page 5 I ovules, No Description Amount Payment Date Acet Number Reference AP- COmpurer Check Proof List by Vendor (12/0312015 - 2:51 PM) Pagc 6 Check Total: 53,126.74 Verde,: Cm,.ICo Corval Constructors, Inc Check Sequence: 13 ACH Enabled: False 820184 Replace Faulty Display on Boiler p2 879.11 121042015 213044000-63105 Check Total: 879.11 Vendor: ECM ECM Publishers, Ina. Check Sequence: 14 ACH Enabled: False 280852 Tax Levy Hearing 78.75 12/042015 010141400fi3025 380853 PH Rezoning 15 -03 53.75 12104/2015 010141500 -63025 2808M PH 13650 Hanson Blvd 64.50 121042015 0101 41500.63025 Check TOm1; 19700 Vernon: ElileSan Elite Sanitation Check Sequence: 15 ACH Enabled: False 22890 Portable Toilet Rental 935J6 12/04/2015 0101 4500462200 Check Total: 935 .76 Vendor ESSB.S ESS Brothers & Sons, loo. Check Sequersee: 16 ACH Enabled: False UU9383 CGone Only 194.00 IV(PIO015 5300- 48300.61145 Check Total: 194.00 Vendor: G &K G &K Services Inc Check Sequence: 17 ACH tumbled: False 1182422774 Uniform Cleaning 19.92 IVM015 010143300 -61020 1182422774 Uniform Cleaning 139.45 IV(HMh15 010143100 -61020 1182422774 Uniform Cleaning 19.90 12/042015 610048800.61020 1182422774 Uniform Cleaning 5976 12/042015 010145000 -61020 1182422774 Uniform Cleaning 1993 12/042015 510048100 -61005 1182422774 Uniform Cleaning 39.83 12/042015 5200.48200 -61005 Check Total: 298.79 Vendor: GovConn GovConnection, Joe Check Sequence: 18 ACH Enabled: False 53257734 Printer Toner 82.94 12/042015 010141600.61005 53261895 Stack items 86.40 I2h042015 010141420 -61005 Check Total: 169.34 Vendor: Grainger Gminger Check Sequence: 19 ACH Enabled: False 9898330254 Once Supplier 91.40 12J042015 010142200.61005 9898330262 Clenner/Degrerser 214.25 12/042015 0101 - 42200.61005 AP- COmpurer Check Proof List by Vendor (12/0312015 - 2:51 PM) Pagc 6 hDmico No Description Check Total: Vendor: HosyEqu HotsyMinnesom.com 50417 610049800 -61020 Transport Hulk & Ripper 11 619,25 Check Total: Vendor: Indcien Indelco Plastics Cory. 957760 ACE Enabled: False Misc. Supplies 12/042015 6100 - 48800 -61020 Check Total: Vendor: JRAdvane Ms Advanced Recyelm 87707 Appliance & Electronic Recycling Check Sequence: 22 ACH Enabled: False Check Total: Vendor: Kussmanl Kusscroul Electronics Co., Inc. 0000064901 Pans for Unit M825 Check Total: Vendor: L,Shiel Legal Shield 0031833 12/042015 December 2015 Premium 310.13 Check Total: Vendor: LudeFa Little Falls Machine, Inc. W057011 Check Sequence: 24 Misc. Supplies W057011 12/04/2015 Misc. Stock 108.65 Check Tmal: Vendor: MacQueen MacQoeen Equipment lne. 210270 Check Sequence: 25 Felt Strip Window Channel 210296 12/042015 Pans for Unit 9169 2160297 191.17 Parts for Unit 09 610048800-61115 Cbeck Total: Vendor: Menards Mendrds 3066 Misc. Supplies 3082 60.60 Misc. Supplies 3156 Misc. Supplies AP-Comprter Check Proof List by Vendor (12103/2015 - 2:51 PM) Amount Payment Date Aect Number Reference 305.65 Check Sequence: 20 ACH Enabled: False 619.25 121048015 610049800 -61020 619,25 Check Sequcnee: 21 ACE Enabled: False 27.25 12/042015 6100 - 48800 -61020 27.25 Check Sequence: 22 ACH Enabled: False 210.00 12/042015 010146000.63010 210.00 Check Sequence: 23 ACH Enabled False 310.13 12/042015 61M48SM -61115 310.13 Check Sequence: 24 ACH Enabled: False 108.65 12/04/2015 0101 - 0000021219 108.65 Check Sequence: 25 ACH Enabled: False 17.14 12/042015 6100-48800 -61020 191.17 121042015 610048800-61115 208.31 Check Sequence: 26 ACH Enabled: False 60.60 12/042015 6IW488W -61115 14137 IV04/2015 610048800-61115 82.36 12/042015 610048800-61115 284.23 Check Sequence: 27 ACH Enabled: False 25.70 12/042015 010142200 -61005 74.85 12/048015 010145000-61020 4436 12/042015 010143100-61020 Page 7 IInvoice No Description Amount Payment Date Acet Number Reference 3463 Misc. Supplies 3631 Black Magnum 12N42015 Check Total: Vendor : 13asichMi Michael Hasich, Inc. 62 Timber Riven Park Play Equipment Check Total: Vendor: MNEquipn Minneanm Equipment P95093 Pans for Unit 1009 -589 Clieck Total: Vendor: MNRWA Minnesota Rural Water ASSOc Check Sequence: 29 Membership Dues 12/042015 Check Total: Vendor: MmEmerg Municipal Emergency Services, Inc. 00688571 SNV Honeywell EVl Modem Helmet Check Total: Vendor: NoSubnrb North Suburban Rental Center 120953 Rental of DO]ley Check Total: Vendor: ORciAuto O'Reilly Auto Pans 3253- 163530 Misc. Supplies 3253 - 164505 Misc. Supplies 3253 - 164534 Pans for Unit #503 Check Tom]: Vendor: Plunkett Munnetra Pest Control, Inc. 5204011 Pest Control 5204011 Pest Cement 5206332 Pest Cannot 5206522 Peen control 5206523 Pest Control 5206524 Pest Control 5206525 Pest Control IAP- Computer Check PerefList by Vendor (12/03/2015 - 2:51 PM) 20.44 12/04/2015 0101 -03300 -61105 31.80 12N42015 010145000.61020 197.35 Check Sequence: 28 5,00.00 12/04/2015 418049300 -63010 5,600.00 Check Sequence: 29 186.08 12/042015 610048800 -61115 186.08 Check Sequence: 30 275.00 12/04/2015 510048100 -61320 275.00 Check Sequence: 31 2,480.72 11042015 0101- 42200 -61305 2,480.72 Check Sequence: 32 25.87 12/042015 010142200 -62200 25.87 Check Sequence: 33 29.96 12/042015 610048MM1020 8.49 12/04/2015 610048800 -61020 196.83 12/042015 610048800 -61115 235,28 Check Sequence: 34 74.74 12/0412015 21304400.63010 -5.00 12/04/2015 2130 - 00000 -20301 124.80 12/04/2015 010141920 -63010 124.80 12/04/2015 010141930.63010 124.80 12/0412015 010141910 -63010 124.80 12/04/2015 010141920 -63010 124.80 12/0442015 0101 41920-63010 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False Page 8 Waken No Description Amount Payment Dale Acet Number Reference 693.74 1,642.22 1,642.22 1,010.00 1,010.00 34.87 169 00 169.00 501.60 562.00 1,063.60 69.14 99.19 163.92 97.88 400.51 59.14 243.93 104.15 373.19 Check Sequence: 35 12/04/2015 0101. 46000 -61405 Check Sequence: 36 12/04 /2015 010146000 -61320 Check Sequence: 37 12/04n015 0101- 45000-62200 Check Sequence: 38 IV04/2015 OIOIAIQ"1005 12/04 /2015 010142300-61005 Check Sequence: 39 12/0412015 010141930 -61020 Check Sequence: 40 12/04n015 0101- 00000.21211 12/04 /2015 0101 -00000 -21211 Check Sequence: 41 12/042015 01014120062030 12/04/2015 010142300.62030 12/04 /2015 21304400062030 12104/2015 0101 4150062030 12/04 /2015 010141600-62030 12/04n015 0101 -01400-62030 12/04/2015 010142200 -62030 IVO,1 /2015 010141420 -62030 12/04/2015 010145000 -62030 ACH Enabled: False ACH Enabled: False ACI Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (12103/2015 - 2:51 PM) Page 9 Check Total: Vendor: POsunot Postnhn5ter Postage for Reycling Brochure Check Total: Vendor: RmAssoc Recycling Amaxiation of MN 3586 2015 Membership Dues Check Total: Vendor: 3ATELL Satellite Shelter; Ina 81410148 Trailer Rental @Hawkridge Park Check TOlal: Vendor: SCHWAA Sehwaab, Ine. A017651 Ink Pads A017651 Stamp Check Total: Vendor: StarTn2 Star Tribune 796232 Weekly Newspaper l2/ 15 -1 VI Check Total: Vendor: SuthcT, Erick Sutherland 2015 Day Care Flex Acct 2015 Day Care Flex Acct h Check Total: Vendor: Verizon Verizon Wireless 9755508010 Monthly Cell Phone Service 9755508010 Monthly Cell Phone Service 97555080/0 Monthly Cell Phone Service 9755508010 Monthly Cell Phone Service 9755508010 Monthly Cell Phone Service 9755508010 Monthly Cell Phone Serviec 9755508010 Monthly Cell Phone Service 9755508010 Monthly Cell Phone Service 9755508010 Monthly Cell Phone Service 693.74 1,642.22 1,642.22 1,010.00 1,010.00 34.87 169 00 169.00 501.60 562.00 1,063.60 69.14 99.19 163.92 97.88 400.51 59.14 243.93 104.15 373.19 Check Sequence: 35 12/04/2015 0101. 46000 -61405 Check Sequence: 36 12/04 /2015 010146000 -61320 Check Sequence: 37 12/04n015 0101- 45000-62200 Check Sequence: 38 IV04/2015 OIOIAIQ"1005 12/04 /2015 010142300-61005 Check Sequence: 39 12/0412015 010141930 -61020 Check Sequence: 40 12/04n015 0101- 00000.21211 12/04 /2015 0101 -00000 -21211 Check Sequence: 41 12/042015 01014120062030 12/04/2015 010142300.62030 12/04 /2015 21304400062030 12104/2015 0101 4150062030 12/04 /2015 010141600-62030 12/04n015 0101 -01400-62030 12/04/2015 010142200 -62030 IVO,1 /2015 010141420 -62030 12/04/2015 010145000 -62030 ACH Enabled: False ACH Enabled: False ACI Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False AP- Computer Check Proof List by Vendor (12103/2015 - 2:51 PM) Page 9 Invoice No Description Amount Payment Date Acct Number Reference 9955508010 Monthly Cell Phone Service 116.24 121042015 520048200-62030 9755508010 Monthly Cell Phone Service 93 .75 12/042015 010143300 -62030 9755508010 Monthly Cell Phone Serviced 291.58 12/042015 010143100 -62030 9955509010 Monody Cell Phone Service 138.11 121042015 610048800--62030 9955508010 Monthly Cell Phone Service 248.42 12/042015 510048100 -62030 Chock Total: 2,499.15 Total for Check Run: 91,872.56 Total of Number of Checks: "P ompater Check AoofListby Vendor (17/032015- 2:51PM) Page 10 Accounts Payable Computer Check Proof List by Vendor Usec brendaf Printed ID 11/2015- 9:06AM Batch: 00406.12.2015 Invoice No Description Vendor AceSolid Ace Solid Waste, Inc. 9467 911352581 Dee 2015 Commercial Waste & Recycling 9461911352581 Dec 2015 Commercial Waste &Recycling 355.19 Check Total: Vendor: Anson Aircon Electric Corporation IW90- 2015 -1 New Cord Reel to Ceiling in Parks Garage 10732- 2015 -1 YMCA Replace Relay for Light in Hockey Rink Check Stagnant, 2 Check Tonal: Vendor: Amerigas Amengas 3046276995 APP &S Service Dispatch Charge 010145000 -63100 Check Total: Vendor: AndAnind Andover Animal Hospital 90252 Dog Charges Check Sequence: 3 Check Total: Vendor: AndAthle Andover Athletic Association 000386 Refund City Hall Key Deposit 0013567 Refund City Hall Key Deposit Cliesk Tom]: Vendor: Andihiseb Andover Baseball Association 76080 Refund City Hall Key Deposit Check Total: Vendor: AndFootb Andover Football Association � LI Amount Payment Date Acct Number 50.00 Check Sequence: 7 1VDO�ER Reference ACH Enabled: False ACH Enabled: False l ACH Enabled: False ACH Enabled: False ACH Enabled: False I ACH Enabled: False ACH Babied: False AP- Computer Check Pmo( List by Vendor HVI12015 - 8:06 AM) Puge I Check Sequence: 1 355.20 12/09/2015 2130-04100 -62020 355.19 12/092015 2130-04000 -62020 710.39 Check Stagnant, 2 1,40436 12/092015 0101-43100 -63105 125.00 ID09/2015 010145000 -63100 1,529.36 Check Sequence: 3 39.99 12/092015 6100- 48800 -61020 39.99 Check Sequence:4 6600 12/092015 010142500 -63005 66.00 Check Sequence: 5 50.00 12/092015 0101 -00000 -24201 100.00 12/092015 0101 -00000 -24201 150.00 Check Sequence:6 50.00 12/092015 0101 -WWO -24201 50.00 Check Sequence: 7 1VDO�ER Reference ACH Enabled: False ACH Enabled: False l ACH Enabled: False ACH Enabled: False ACH Enabled: False I ACH Enabled: False ACH Babied: False AP- Computer Check Pmo( List by Vendor HVI12015 - 8:06 AM) Puge I IInvoice No Description Amount Payment Date Acct Number Reference 20985 12/09/2015 Refund Key Deposit for City Hall 50.00 IVM015 Check Total: Vendor: AndYHock Andover Huskies Youth Hockey Association 21041 12/09/2015 Refund Key Deposit for City Hall 50.00 12/0912015 Check Total: Vendor: AndLacBO Andover Lacrosse Bowler Club 50.00 12/092015 Refund Key Deposit for City Hall 50.00 12/092015 Check Tbod: Vendor: AndSrPty Andover Senior Parry Assoc 790.00 12/09)2015 2016 Andover High School Senior Party 100.00 12N92015 Check Total: Vendor AndTBB Andover Traveling Boys Basketball 21088 Refund Key Deposit for City Hall 65.98 12/092015 Check Total: Vendor: AnkCO14 Anoka Co Recorder 520 12/0912015 Recording Fees for November 2015 123.39 12/09/2015 Check Total: Vendor: BjorkCom Bjorklund Companies LLC 22322 Glass 5 Gravel Check Total: Vendor: BunkerLk Bunker Lake Village BOA 00024419 Refund Key Deposit for City Hall CheckTOla1: Vendor: Centerpt CenterPOinl Energy 5825952 Equipment Building 5840220 Weer Tremment Plant 5840341 Prairie Knoll Park 5841153 Fire Station Nl 5841451 Fire Station p2 IAP- Computer Check PmofLed by Vendor (12 /1(/2015- 8:06 AM) 50.00 12/09/2015 0101 -00000 -24201 50.00 IVM015 0101 -00000 -24201 50.00 Check Sequence: 8 50.00 12/09/2015 0101 -00000 -24201 50.00 12/0912015 010141500 -63215 4600 Check Sequence: 9 50.00 12/092015 0101-00000 -24201 50.00 12/092015 010143100 -63300 00.96 Check Sequence: 10 790.00 12/09)2015 232041400 -63005 ACH Fnabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Embled False ACH Enabled: False ACH Enabled: False 5825952 5840270 5840341 5841153 5841451 Page 2 Check Sequence: I I 50.00 IVM015 0101 -00000 -24201 50.00 Check Sequence: 12 46.00 12/0912015 010141500 -63215 4600 Check Sequence: 13 600.96 12/092015 010143100 -63300 00.96 Check Sequence: 14 100.00 12N92015 0101-00000 -24201 100.00 Check Sequence: 15 65.98 12/092015 010141950 -62015 838.30 12/09/2015 5100 -08100.62015 21 .74 12/0912015 0101 41990 -62015 123.39 12/09/2015 010141920 -62015 127.13 12/092015 010141920 -62015 ACH Fnabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Embled False ACH Enabled: False ACH Enabled: False 5825952 5840270 5840341 5841153 5841451 Page 2 locate. No Description Amount Payment Date Acct Number Reference 5852601 Fire Sodium 03 248.32 12/092015 010141920 -62015 5852601 5864630 Pumphouse 04 15.85 IV092015 5100 -48100 -62015 5864630 5883191 Sunshine Park 27J1 12/092015 010141970 -62015 5883191 5893307 Well #1 24.41 12/092015 510048100 -62015 5893307 5907226 Pumphouse #6 26.02 12/092015 510048100 -62015 5907226 5927939 Pumphouse #7 23.34 12/092015 510048100 -62015 5927939 5945463 Well #3 26.02 12/092015 510048101 5945463 5950580 City 11.11 /Senior Center 187.98 12/09/2015 010141910.62015 5950580 6122874 Lift Station il4 15.85 12/M2015 5200 - 48200,62015 6122874 7575198 ASN Ballfields 2388 12/09/2015 0101 - 41980.62015 7575198 '.. 7725077 Lift Station #1 IT45 121092015 520048200 -62015 7725077 8743371 Warming Haase 1585 12/092015 0101- 45000.62015 8743371 8772107890001086 Check Total: 1,82862 12/092015 010141910 -62030 763455 -5100 Vendor: ChamPlam Champion Plumbing IOTSO 12N92015 Check Sequence: 16 ACH Enabled: False 2015 -03076 Refund Mechanical Permit 1.00 12/092015 0101 - 00000 -23201 2015 -03076 Refund Mechanical Pernit 75.00 12/0912015 010142300 -521% Check Tom]: 76.00 Vendor Comeas14 C..et Check Sequence: ❑ ACH Enabled: False 900524839/39443033 Public Works - Put TI Loop (18 4L00 12/092015 0101 - 41930-62030 900524839/39443033 Water Treatment Plant - PRI TI 15.94 12/092015 5100- 48100 -62030 900524839/39443033 Community Center - PRI TI Loop 1822 12/09/2015 2130 - 44000 -62030 900524839/39443033 Fire Sudion#I - PRI TI Loop 2278 12/092015 010141920 -62030 900524 839/39443033 City Hall - PRI TI Loop (57%) 129.81 12/092015 0101 41910.62030 - AP- Compmer Check Proof List by Vendor (12/112015 - 8:06 AM) Puge 3 Check Total: 227.75 Vendor: Comcas6 Comcest Check Sequence: 18 ACH Enabled: Fnlse 877 2107890001086 Public Work. - Interact 99.98 12/092015 010141930 -62030 8772107890001086 City 11.11 - Internet 99.98 12/092015 0101- 41910.62030 8772107890001086 Fire Station #2 64.85 12/092015 0101 41920.62030 763421 -9426 8772107890001086 Fire Station #3 8980 12/072015 010141920-62030 763434 -6173 8772107890001086 Public Works 26.94 12/092015 010141930.62030 763 - 755 -8118 8772107890701086 Public Works 107.76 121092015 510048100 -62030 763- 755 -8118 8772107890001086 Water Treatment Plant 114.75 121092015 510048100.62030 763462 -8874 8772107890001086 Community Center 214.55 12/092015 2130 - 44000 -62030 763 -755 -2129 8772107890001086 Sunshine Park 19.95 12/092015 010141975 -62030 763455 -9189 877210789MOID96 Sunshine Park 1995 12/092015 0101 - 41970.62030 763- 7554189 8772107890001086 City Hall 164.69 12/092015 010141910 -62030 763455 -5100 8772107890001086 Fire Station #1 IOTSO 12N92015 010141920 -62030 763 -755 -9825 AP- Compmer Check Proof List by Vendor (12/112015 - 8:06 AM) Puge 3 Invoice No Description Amount Payment Date AM Number Reference 8772107890001086 Andover Station N Ballfields 39.90 12/092015 0101 - 41980-62030 763.767 -2547 Check Tomb 1,170.90 1 Vendor Connex2 Connexus Energy Check Sequence: 19 ACH Enabled: False USC0000041 Signal 15390 Hanson Blvd 12690 12/092015 0101 - 43400.63100 USC0000042 Signal 15099 Round Lake Blvd 6145 12/092015 0101 - 43400 -63100 USC000100,13 Signal 15698 Round Lake Blvd 63.45 12/092015 010143400 -63100 Check Total: 253.80 Vendor: CorvalCo Corval Canonical , Inc Check Sequence: 20 ACH Enabled: False 820202 ReWir lammed Garbage Disposal 105.00 11/092015 2130-44100 -63105 820203 Repair Clogged Urinal 157.50 12/092015 0101 - 41920.63105 820219 Adjnst Air Flow in Office Areas 105.00 12t092015 010141920 -63105 820235 Repair Radiant Heat 576.03 11092015 0101 - 41920 -63105 820236 Repair Heat Exchange & Cartier Unit 1.944.24 12/092015 010141910 -63105 Check Totak 2,88277 Vendor Cotten Cotten" Inc Check Sequence: 21 ACH Enabled: False 160452 Oil Dry 82.90 12/092015 010142200 -61020 160459 Oil Dry 165.80 12/0912015 010142200 -61020 160659 Winter Defense 94.50 12/0912015 610048800 -61115 163412 Winer Defense far Unit #205 44.12 IV09/2015 610848800 -61115 164406 Parts for Unit 169 20.47 12/092015 6100 - 48800 -61115 165086 Main, for Unit #198 1226 12/092015 6100-08800 - 61115 165093 Brass Fittings for Unit #198 2432 12/092015 610848800-61115 165333 Bulbs 15.28 12/092015 6100- 48800 -61115 165334 Bulbs 15.28 12/092015 610048800-61115 166110 Hose Fittings 10,128 12/092015 610048800 -61115 Gwck Tond: 586.41 Vendor: DehnOil Dehn Oil Company Check Sequence: 22 ACH Enabled: False 39895 Unleaded Fuel 857.68 12/09/2015 610048800 -61045 39896 Diesel Fuel 2,358.00 12/09/2015 610048800 -61050 Check Total: 3 ,215.68 Vendor: Depd.sbo Department of Labor & Industry Check Segoanes: 23 ACH Enabled: False 237/3003004 November 2015 Surcharge Began 877.62 12/092015 0101.00000 -23201 23713003004 November 2015 Surcharge fiction -25.00 12/092015 010142300 -54325 AP- Computer Check PmofList by Vendor (12/11/2015 - 8:06 AW Peg` 4 Invoice No Description Amount Payment Date Acct Number Reference AP- Computer Check Proof List by Vendor (12 /112015- 8:06AM) Pages Check TOtal: 85162 Vendor: ECM ECM Publishers, Joe. Check Sequence 24 ACH Embled: False 216864 November Andover Advocate 129.00 12/092015 010146000.63025 279257 Andover Dasle"holl Pmgmm 175.00 12/098015 0101 46000.63025 281530 Andover Basketball Program 125.00 12/092015 0101- 46000.63025 283032 ON 453 161.25 121098015 0101 - 4150463215 Check Tom]: 590.25 Vendor Egmi Egan Service Check Sequence: 25 ACH Enabled: False /010129191 November 2015 Monthly Maintenance ]50]5 IVN2015 010143400 -62300 Check Total: 750.75 Vendor: ESSBroS ESS Brothers & Sons, Inc. Check Sequence: 26 ACH Enabled: False UU9502 Manhole Protection Rings 22g.0D 12/098015 5200 -08200-61140 UU9502 Manhole Protection Rings 138.00 11092015 510048100-61135 Clock Total: 36&W Vendor. FacMatm Factory Motor Pans Company Check Sequence: 27 ACH Enabled: False 14852999 battery 177.15 121098015 610048800 -61115 1- Y02531 Batteries 323.16 12/092015 6100- 48800.61115 Check Total: 5M .31 Vendor: FlatRM]c Flat Rock Geogmphics Check Sequence: 28 ACH Enabled: False 1003 CIS Services 2001 12/098015 010141420.63005 1030 Andover Crime- CIS Date Updating IW.W 12/098015 010141420 -63005 1058 Andover Crime- CIS Date Updating 400.00 12/098015 010141420 -63005 920 Geommase Update 325,011 12/098015 010142200 -63010 Check Total: 1,1125.W Vendor: postelo Frattallone's Hardware Sto Check Sequence: 29 ACH Enabled: False 24924 Spray Paint 3.99 12//08015 010145000 -61105 24959 Misc. Supplies 11.49 12/102015 010145000 -61105 24966 Paint Be Supplies 25.33 124198015 010142200 4IW5 24969 Misc. Supplies for Units 11200& #202 4991 12/108015 610O1881)(141115 24975 Common Nails 3.69 12/108015 010142200 -61005 25021 Panel Nails 4.29 12/108015 010145000 41105 25025 Hose Discharge 12.99 12/108015 610048800 -61115 AP- Computer Check Proof List by Vendor (12 /112015- 8:06AM) Pages Invoice No Description Amount Payment Date Acct Number Reference 25039 - Mise. Supplies 20.97 12092015 0101 42200 -61005 Check Tout: 132.66 Vendor: G &K G &K Services Inc Check Sequence: 30 ACH Enable: False 1182434225 Uniform Cleaning - 19.67 1209/2015 610048800 -61020 1182434225 Uniform Cleaning 137.81 12/09/2015 0101 -43100 - 61020. 1182434225 Uniform Cleaning 19.70 IV092015 0101 43300 - 61020 ' 1182434225 Uniform Cleaning 59.06 12/092015 0101-15000 -61020 1182434225 Uniform Cleaning 19.69 12/092015 5100 48100 -61005 1182434225 Uniform Cleaning 39.36 121092015 520048200 -61005 1182434226 Floor Mat Rental 54]0 1209/2015 0101 41930 -62200 1182434227 Flwr Mat Rental 33.60 12092015 010141910 -62200 Check Toml: 383.59 Vendor: GopherSt Gopher State One -Call Inc Check Sequence: 31 ACH Enabled: False 149958 Billable Locates 115.42 12/092015 5200 48200 -63040 149958 Billable Locmea 115.43 12/092015 5100 -08100 -63040 Check Total: 230.95 Vendee GovCmm GovConnection, Inc. Check Sequence: 32 ACH Enabled: False 53279147 Misc. Supplies 9536 IV092015 5100 -18100 -61105 Check -Foul: 9536 Vendor: HagforsT Ted Hagfors lee. Check Sequence: 33 ACH Enabled: False 201521 2015 Electrical Inspections 2 ,065.50 12092015 0101 42300-63005 Check Total: 2,065.50 Total for Check Ran: 21,528.52 Total of Number of Checks: 33 AP- Computer Check PmofList by Vendor (12/112015 - 8:06 Aril) Pugc 6 Accounts Payable Computer Check Proof List by Vendor user: Internist Printed: 12/112015- 8:24AM Batch: 00,115.112015 Invoice No Description Vendor: ArborOak Arbor Oaks Senior Living, LLC Check Sequence: 2 Dec 2015 TIF W9 2,150.00 Dec 2015 TIF W9 4140 4930[,63005 Dec 2015 TIF W9 1,075.00 Check Total: Vendor: C0hanHei City of Columbia Heights 4th Qtr 2015 20154th Qtr GIs 41h our 2015 20154th Our GIS 416 Qn 2015 20154th Qtr GIS 4th on 2015 20154th Our GIS 4th Qtr 2015 20154th Qtr GIS 4th Our 2015 20154th Our GIS 4th Qtr 2015 20154th Qtr GIS 520048200 -63005 Check Tam]: Vendor: FreedFen Freedom Fence Inc. 14471 Fence Install Hills of Bunker Field 14472 Fence Install Terrace Park Field Check Total: Vendor: Haavkinsl Hawkins& Baunrganner, P.A. November 2015 November 2015 Legal Services 10,886.32 Check Tom]: Vendor: MetCnnnE Metropolitan Council Envimnmenml Services November 2015 November 2015 Sae Repun November 2015 November 2015 Sac Report I"P- puler Check PmofListby Vendor (12/112015 -8:24 AM) Amount Payment Date Acet Number ' DOVER Reference Check Sequence: 1 ACH Enabled: False 3,38409 12/152015 451549300 -63005 - 3,384.09 12/1512015 2110 465011-54370 30.45609 12/1512015 451549300 -63010 Page I Check Sequence: 2 ACH Enabled: False 2,150.00 12/152015 4140 4930[,63005 - 1,075.00 12/15/2015 2210 - 41600 -63005 119.00 12/152015 22203]6W -63005 2,079.00 121152015 2250416(X)43005 2,150.00 12/192015 510048100 -63005 2,15000 12/1512015 520048200 -63005 1,077.00 121152015 530038300-63005 10,800.00 Check Segoance: 3 ACH Enabled: False 10,886.32 12/152015 415049300- 63010 10,888.79 1211512015 415049300-63010 21,775.11 Check Sequence:4 ACH Ermbled: False 15,031.92 121152015 010131240 -63015 15,031.92 Check Sequence:5 ACH Emitted: False -12425 12/152015 010141400 -581W 12,425.00 12/15/2015 0101 -00000 -23201 Page I Invoice No Description Amount Payment Date Acet Number Reference Check Total: 28,610.08 Tom] for Check Run: 118,975.35 Total ofNmnber of Checks: 6 AP- Camputer Check PmofU.,I by Vendor (12/112015 - 8:24 AM) ACH Enabled: False Prac 2 Check Total 12,300.75 Vendor: PmkCom Park Conalmction Co. Check Sequence:6 Final Payment 1591h Ave Culvert Replacement 8,607.06 12/152015 5300 48300 -63010 Final Payment 2014 Street Recent - Makah St. 20,00372 12/152015 4140 - 49300-63010 Check Total: 28,610.08 Tom] for Check Run: 118,975.35 Total ofNmnber of Checks: 6 AP- Camputer Check PmofU.,I by Vendor (12/112015 - 8:24 AM) ACH Enabled: False Prac 2 AN66 QP (Z) VE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City AdministratoWentirector David Carlberg, Com munity DeveFROM: Stephanie L. Hanson, City Planner -C/, SUBJECT: Accept/Approve Comprehensive Plan Amendment - Land Use Change - 13725 Crosstown Blvd NW and 2604 138`h Ave NW - Planning DATE: December 15, 2015 DISCUSSION On November 2, 2015 City Council approved a Comprehensive Plan Amendment to change 1.57 acres of land from URH - Urban Residential High density to NC - Neighborhood Commercial. The proposed Comprehensive Plan Amendment was then submitted to the Metropolitan Council for consideration. ACTION REQUESTED On November 23, 2015, the Metropolitan Council approved the amendment. The Council is asked to formally accept the amendment. Attachments Resolution Metropolitan Council Approval Letter Approved Land Use Change Map Respectfully sub Stephanie L. Hanson CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R A RESOLUTION ACCEPTING THE METROPOLITAN COUNCIL'S APPROVAL TO AMEND THE COMPREHENSIVE LAND USE PLAN OF THE CITY OF ANDOVER TO INCLUDE THE FOLLOWING: TO CHANGE 1.57 ACRES FROM URH — URBAN RESIDENTIAL HIGH DENSITY TO NC — NEIGHBORHOOD COMMERICIAL FOR THE PROPERTIES LEGALLY DESCRIBED IN EXHIBIT A. WHEREAS, The City Council of the City of Andover has requested to change 1.57 acres from URH — Urban Residential High Density to NC — Neighborhood Commercial, and; WHEREAS, the Comprehensive Plan Amendment was submitted for review to the Metropolitan Council, and; WHEREAS, the Metropolitan Council finds the amendment to be in compliance with the administrative review guidelines, and; WHEREAS, the Metropolitan Council approves the City of Andover to place the amendment into effect. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover formally accepts the Comprehensive Plan Amendment approved by the Metropolitan Council to change 1.57 acres from URH — Urban Residential High Density to NC — Neighborhood Commercial. Adopted by the City Council of the City of Andover on this _ day of 2015 CITY OF ANDOVER ATTEST: Michelle Harmer, Deputy City Clerk Julie Trade, Mayor Exhibit "All LEGAL DESCRIPTION All that pan of she Seulh Fla If of the Nonhetat Quarter of Seen on 33, Towaehip 32, Range 24, Anoka County, hfinnesota, described as follows: Commencing as a point on the South line ofsaid South Hall-of the Northeast quarter dismat 1536.00 fees Wen from the Southeast comer ofsaid Seulh Halfof the Nonheass quarter, thence North at right angles to said South line a disease* of227.84 fees; thence North 59 degrees 51 minutes 00 moods West a distance of240.58 fee; thence South 30 degrees 37 minums 55 seconds West a dlname of405.22 feet, more or less, to she Somh line erased South Half of the Nootheat Quarter, thence East also. said South line a distance of41450 feet, more or less, to the point of commencement. EXCEPTING that pan ofthe above described smet tying Westerly or the following line: Beginning at a poem on the South line rmid South Halfof the Nonhean Quarter, distant 317.85 feet East From the Southwest corner of said South Half of the Nonheue Quarter; thence North, or right angles, a distance of43. 10 f r; thence Northeasterly along a tangential curve concave to the East, having a radius of 716.20 feet and a central angle of 30 degrees 20 minutes 00 seconds a distance of 379.17 Feet; thence Nonh 30 degrees 20 minutes 00 seconds Cue o distance of 100.00 fen and there terminals 6, according to the United States G.vemmem Survey thereof and si ..re in Anoka County, Minneme. FURTHER EXCEPTING the South 60 feet.rth* above described property AND All that part of the South Halfof the Northeast Quarter ofSeceion 33, Township 32, Range 24, Anoka County, Museums described as follows: Commencing at a point on the South line oresid South Muroran, Northeast Quanerdismat 1536 0 revs West from the Southeast comer of said South Halfof the Nonhaas Quarter; thence North at sight angles to said South line a distance .17217.34 @e to the actual paint of beginning ortha lose of lath to be hereby described; thence Nonh 59 dcgms 51 minutes Wee a distance 017240.58 fen to the center line ufCouoey State Aid Highway NO 18; thence North 30 degrees 37 minutes 55 seconds East along said center line a distance of 1 1000 feeq thence South 59 degrees 51 minutes East a distance of 302.97 fees to o point en a line drawn at right angles to the south line ofsaid South Halfofthe Nonhmn Quarter from a point on mid South line distant 1426.0 feet Wen four she Southeast comer of said South Half ofthe Northeast Quarter, said point being 291.15 fees North a measured along said right angle line from said South line, thence South 60 degrees 04 nainates 50 seconds West a distance of 12631 feet to the actual point ofbeginning. Except that pan of be above described pot lying Southeasterly ohhe following described fine: Commencing at Southeast comer of the South Half of the Northeast Quarter of Section 33, Township 32, Range 24, Anoka County, Minnesota, thence West, assumed bearing, along the South line of said South Half of the Northeast Quarter a distance of 1$36.00 Fee; thence North at right angles e. said South line, a distance of227.84 test to the point of beginning or mid line; thence North 30 degrees 09 minutes 00 seconds East a distance of 109.99 fact to the Northerly time arthe above described property and mid line there ¢rmiwting according to the United Seines Government Survey thercofand situate in Anoka County, Minnesota And; That part of the South Half of the Northeast Quarter of Section 33, Township 32, Range 24, Anoka County, Minnesota described as follows: Commencing at the Southeast comer of said Section Quarter, thence West along the South line thereof 1426 feet to Point 'W', thence West along said line 110 feet, thence North at right angles 227.84 feet to the point of beginning, thence North 60 degrees 4 minutes 50 seconds East 126.91 feet to a point 291.15 feet North of Said Point'A' (as measured at right angles to said South line), thence North 59 degrees 51 minutes West to intersect with a line bearing North 30 degrees 09 minutes East from the point of beginning, thence South 30 degrees 09 minutes West 109.99 feet to the point of beginning; Subject to easements of record. November 23, 2015 Stephanie Hanson, City Planner City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 RE: City of Andover Innventures Properties Comprehensive Plan Amendment— Administrative Review Metropolitan Council Review File No. 20326 -8 Metropolitan Council District 9 Dear Ms. Hanson The Metropolitan Council received the City's Innventures Properties Comprehensive Plan Amendment on November 3, 2015. This CPA reguides approximately 1.57 acres located at 13725 Crosstown Dr. NW, on the northeast comer of Bunker Lake Boulevard and Crosstown Dr NW, from URH — Urban Residential High (6 -12 units per acre) to the NC- Neighborhood Commercial land use designation. Council staff finds the proposed plan amendment complete for review. Council staff finds the amendment meets the Comprehensive Plan Amendment Administrative Review Guidelines revised by the Council on July 28, 2010. The proposed amendment does not affect official forecasts. Though the amendment reduces opportunities to accommodate the City's share of the region's affordable and lifecycle housing need, the City still has sufficient land guided to address the housing requirements of the Metropolitan Land Planning Act. Therefore, the Council will waive further review and action; and the City may place this amendment into effect. In addition, staff offers the following advisory comments for your consideration: Regional Parks (Jan Youngquist, 612 - 605 -1029) The Central Anoka County Regional Trail crosses the site's existing access to Bunker Lake Boulevard; therefore Council staff recommends that future development of the site be coordinated with Anoka County to plan for the safety of regional trail users. The amendment, explanatory materials, and the information submission form will be appended to the City's Update in the Council's files. If you have any questions please contact Eric Wojchik, Principal Reviewer, at 651- 602 -1330. Sincerely, Li Beth Baraja onager Local Planning Assistance CC: Steve O'Brien, Minnesota Housing Tod Sherman, Development Reviews Coordinator, MnDOT Metro Division Edward Reynoso, Metropolitan Council District 9 Eric Wojchik, Principal Reviewer Raya Esmaeili, Reviews Coordinator /tI METROPOLITAN C 0 u N C i L ANL66 Land Use Change of 1.57 acres from URH - Urban Residential High to NC - Neighborhood Commercial p >3e �4 °° e t° �� AO ey e° v BUNKER LAKE BLVD y 3 N C 0 Legend QLand Use Change LAND USE 0 URL - Urban Residential Low A' _ URN - Urban Residential High I V OLC - l imil¢d Commercial ONC - Neighborhood Commercial OOS -Open Spade 0 125 250 500 1 F¢¢I C I T Y O F �a ND6 1685 CROSSTOWN BOULEVARD N.W. - ANDOVER, MINNESOTA 55304•(763)755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David Berkowitz, Director of P Pa o City Engineer�3 FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Approve Association Lease Agreement Template for Storage of Equipment — Engineering DATE: December 15, 2015 INTRODUCTION The City Council is requested to approve the lease agreement template for the storage of equipment. DISCUSSION Attached is the template for your review. The associations (baseball, softball, hockey, lacrosse, football and soccer) lease space at various locations throughout the City. The existing lease agreements with all the associations are set to expire at the end of December 2015. The proposed lease agreement template will be good for 5 years from 2016 -2020. As the associations sign the agreement and pay the required rental fee, staff is recommending that authorization be given to the City Administrator to sign the agreement on behalf of the City. ACTION REQUIRED The City Council is requested to approve the lease agreement template for the storage of equipment and authorize the City Administrator to sign the agreement on behalf of the City. Respectfully submitted, Todd J. flaas Attachments: Lease Agreement Template LEASE AGREEMENT THIS LEASE MADE and entered into this day 2016, by and between the City of Andover, a municipal corporation, hereinafter called "Andover', and (Name ofAssociation), a nonprofit organization, hereinafter called " PREMISES DEMISED. That in consideration of the covenants and agreements hereinafter mentioned to be performed by the respective parties hereto, and in payment of rental hereinafter designated to be made by (Name of Association) in accordance with the provisions under this lease, Andover has by these presents let, leased, rented and demised unto (Name of Association), its successors and assigns, and (Name of Association) takes and hires from Andover, those certain premises described as follows: (Name of Facility or Buildine), Andover, Minnesota 55304 2. TERM. The term of this lease shall commence on the 1st day of January 1, 2016 and continue until December 31, 2020. 3. RENT. (Name of Association) shall pay to Andover as and for rent for the leased premises, in advance of this lease the sum of One Dollar and no /100 ($1.00) Dollar per year commencing on January 1, 2016. 4. INSURANCE COVERAGE. (Name of Association) will keep in force at its own expense so long as this Lease remains in effect, public liability insurance with respect to the Leased Premises with companies and in form acceptable to Andover with minimum limits of $1,000,000 on 1 account of bodily injuries or death of one person, and $1,000,000 on account of bodily injuries to or death of more than one person as the result of any one accident or disaster, and property damage insurance with minimum limits of $1,000,000. All such insurance shall name Andover as additional insured. 5. USE OF THE PREMISES. (Name of Association) agrees that it shall have the nonexclusive use of the premises solely for the storage of athletic equipment in the City of Andover. (Name of Association) shall not have the right to use the premises for any other purposes without the express written approval of Andover. The area that is being leased is defined as to where the equipment is stored in locked room or rooms. Storage outside of the leased area will not be allowed. If equipment is found outside the limits of the leased area, the City will notify the lessee in writing and they will be given 5 days to be in compliance. 6. MAINTENANCE. (Name of Association) agrees to keep the premises continually in a neat, clean and respectable condition, and shall remove all trash and garbage at the end of the lease which has accumulated on the premises. This does not include the outside grounds and field areas. Multiple lessees in the same premises are expected to take individual responsibility for any damages or maintenance in common areas, but will be held jointly responsible if otherwise not individually identifiable. 7. PREMISE DAMAGES. In the event there is any damage to the premises occurring during (Name ofAssociation) lease thereof, all lessees of the premises shall be jointly and severally liable for the costs of repairing said damages. 2 S. INDEMNITY. Andover (including its partners, employees, agents and representatives) shall not be liable to (Name of Association), or those claiming through or under (Name of Association), for any injury, death or property damage occurring in, on or about the premises, and Name o Association) shall indemnify Andover and hold it harmless from any claim or damage arising out of any injury, death or property damage occurring in, on or about the demised premises and Name o Association) shall indemnify Andover and hold it harmless from any claim or damage arising out of any injury, death or property damage occurring in, on or about the leased premises to (Name ofAssociatlon) or to an employee, customer or invitee of (Name ofAssociation). 9. ASSIGNMENT AND SUBLETTING. (Name of Association) will not assign, transfer, or encumber this lease or sublet or rent or use of the demised premises, or any part thereof by any third party, without obtaining the prior written consent of Andover. 10. ALTERATIONS. (Name of Association) will not make or permit anyone to make any alterations, improvements, structural or otherwise, in or to the demised premises without the prior written consent of Andover. 11. DEFAULT. If (Name of Association) shall fail to pay the installment of rent as herein provided, although no legal or formal demand has been made therefore, or shall violate or fail to perform any of the other conditions, covenants or agreements herein made by (Name of Association), or shall violate or fail to obey any reasonable rules from time to time promulgated by Andover, Andover may, ten (10) days after written notice thereof to (Name of Association) by Andover, at the option of Andover, terminate this lease and said notice shall operate as a notice to (Name ofAssociation) to quit (any farther 3 notice to quit, or of Andover's intention to re -enter being hereby expressly waived) and Andover may proceed to recover possession under and by virtue of the provisions of the laws of the state in which the building is located, or by such other proceedings, including an unqualified right of re -entry and possession, as may be applicable. If Andover elects to terminate this lease, all obligations herein contained on the part of Andover to be done and performed shall cease, but without prejudice to the right of Andover to recover from (Name ofAssociatlon) all past or future rentals and damages. 12. TERMINATION. In the event of termination of this lease, prior to the term hereof, for any reason other than the default of the parties hereto, all rental payments, insurance and other obligations of the parties hereto shall be prorated as of the date of said termination. 13. BINDING ON SUCCESSORS AND ASSIGNS. It is finiher expressly agreed and understood that all covenants and agreements herein made shall extend to and be binding upon the, devisees, executors, administrators, successors in interest, and assigns of Andover, and of Name o Association), as permitted above. 14. NO LEGAL PARTNERSHIP. Nothing contained in this lease shall be deemed or construed to create a legal partnership or joint venture of or between Andover and (Name ofAssociation), or to create any other relationship between the parries hereto other than that of Landlord and Tenant. 15. APPLICABLE LAW. There are no understandings or agreements not incorporated in this lease. This is a Minnesota contract and shall be construed according to the laws of Minnesota. The captions in this lease are for convenience only and are not a part of this lease. 4 IN WITNESS WHEREOF, the parties hereto have hereunto set their hands the day and year first above written. LANDLORD: City of Andover Lo MA Its STATE OF MINNESOTA ) )Ss. COUNTY OF ) TENANT: (Name ofAssociation) By Its President By Its On this _ day of . 2015, before me, a Notary Public within and for said County, personally appeared and to me known to be the President and of (Name ofAssoctation), a non -profit under the laws of the State of Minnesota, and that they executed the foregoing instrument and acknowledged that they executed the same on behalf of said corporation. Notary Public STATE OF MINNESOTA ) )SS. COUNTY OF ) On this day of 2015, before me, a Notary Public within and for said County, personally appeared and Michelle Harmer , to me known to be the and Deputy City Clerk of the City of Andover, a municipal corporation under the laws of the State of Minnesota, and that they executed the foregoing instrument and acknowledged that they executed the same on behalf of said municipal corporation. This instrument was drafted by: City of Andover Notary Public 'A A (5) - AN-6 _6 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 . WWW.CI.ANDOVER.MN.US TO: Mayor and Council members CC: James Dickinson, City Administrator FROM: Dana Makinen, Hu Resources an r Hut M SUBJECT: Approve Cost-of-Living Wage Adjustment for Non - Bargaining Employees DATE: December 15, 2015 INTRODUCTION The City typically approves cost -of- living adjustments for employees at the last regular Council meeting of the calendar year for the following year. These adjustments would take place effective January 1, 2016. DISCUSSION Cost -of- living wage adjustments for employees have been reviewed and are proposed at two and one -half (2.5) percent increase, effective January 1, 2016. This would be for non - bargaining employees only. Surveys of metropolitan cities, regional economic factors and other wage and benefit data support the proposed annual wage adjustment. BUDGETIMPACT Funding for cost -of- living wage adjustments is provided for in the 2016 City Budget. Adopt the attached resolution approving a two and one -half (2.5) percent increase wage adjustment effective January 1, 2016, for all City employees. Respectfully submitted, A Dana Makinen CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NOR APPROVING COST -OF -LIVING WAGE ADJUSTMENTS FOR NON-BARGAINING EMPLOYEES FOR CALENDAR YEAR 2016 WHEREAS, cost -of- living wage adjustments for non - bargaining employees are in order to recognize annual inflationary increases in cost -of- living standards as measured by the Consumer Price Index (CPI), and regional economic and market -based indicators; and WHEREAS, the annual percentage adjustments of two and one -half (2.5) percent increase effective January 1, 2016 are within the expenditure guidelines established in the 2016 Budget; and NOW THEREFORE, BE IT RESOLVED that the City Council hereby approves cost - of- living wage adjustments of two and one -half (2.5) percent increase effective January 1, 2016, for all non - bargaining employees. Adopted by the City Council on December 15, 2015 CITY OF ANDOVER Mayor Julie Trade- Mayor Attest: Michelle Harmer, Deputy City Clerk C I T Y O F q Ll5 V6 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of lic r�Cfty in eer SUBJECT: Approve Safe Routes to School Resolution/16 -13 /Crosstown Blvd. Trail Improvements - Engineering DATE: December 15, 2015 The City Council is requested to approve the resolution to support a Safe Routes to School grant application for the construction of a trail segment along the west side of Crosstown Boulevard from the bridge over Coon Creek to South Coon Creek Drive. DISCUSSION The Safe Routes to School (SRTS) grants program is administered by the Minnesota Department of Transportation in which the program provides federal funding for projects to improve safety conditions and promote students walking and biking to school. The attached resolution identifies that the City Council supports the Safe Routes to School application for funding to construct the trail segment along the west side of Crosstown Boulevard from the bridge over Coon Creek to South Coon Creek Drive. BUDGET IMPACT The estimated construction cost for the project is $161,800.00. The program requires a 20% match of the construction cost from the City which is $32,360.00. The grant application will request $129,440.00 from the SRTS program funding. The total project cost which includes construction costs, indirect costs and easement acquisition costs is $188,330.00 which leaves the final City cost estimated at $58,900.00 if the funding is received. ACTION REQUIRED The City Council is requested to approve the attached resolution to support a SRTS grant application for the construction of a trail segment along Crosstown Boulevard from the bridge over Coon Creek to South Coon Creek Drive. Respectfully submitted, David D. Berkowitz Attachment: Resolution✓ Location Mao� CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION SUPPORTING THE 2015 STATEWIDE SAFE ROUTES TO SCHOOL (SRTS) INFRASTRUCTURE APPLICATION WHEREAS: the Minnesota Department of Transportation (MnDOT) administers the Safe Routes to School (SRTS) grants program which provides federal funding for.projects to improve safety conditions and promote students walking and biking to school; and, WHEREAS: the Statewide solicitation has $1.7 million available for Safe Routes to Schools (SRTS) infrastructure projects in 2016 and 2017; and, WHEREAS: the City of Andover is also planning to apply for a SRTS planning study that encompasses all public schools in the community by January 8, 2016; and, WHEREAS: Anoka - Hennepin School District has been an active participant in working with the City of Andover to identify SRTS needs and was a participant in a 2013 study focused on SRTS for the Oak View Middle School near the proposed SRTS project; and, WHEREAS: the proposed SRTS project will work towards increasing safety for students to walk or bicycle to school; NOW, THEREFORE, BE IT RESOLVED, the City of Andover supports pedestrian /bicycle system improvements including construction of an 8- foot -wide bituminous trail along the west side of Crosstown Boulevard from South Coon Creek Drive to the Coon Creek Bridge as part of the 2015 SRTS Infrastructure Solicitation; and, BE IT RESOLVED, the City of Andover agrees to act as sponsoring agency for the SRTS Project including a willingness to secure and guarantee the local share of costs associated with this project and responsibility for seeing this project through to its completion, with compliance of all applicable laws, rules and regulations. The City of Andover agrees to design, construct, operate and maintain facilities constructed with federal transportation funds for the useful life of the improvement. Adopted by the City Council of the City of Andover this 15th day of December , 2015 Julie Trude - Mayor ATTEST: Michelle Hartner— Deputy City Gw4�1*jS 4 Ir. F �' WITj& r .= 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Pu ' orks /City Engineer SUBJECT: Approve Lighting/Connexus Energy/11-25/Bunker Lake Blvd. NW from Crane St. NW to Jefferson St. - Engineering DATE: December 15, 2015 The City Council is requested to approve the lighting agreement and energy and maintenance agreement with Connexus Energy for Project 11 -25, Bunker Lake Boulevard NW from Crane Street NW to Jefferson Street. DISCUSSION In March of this year staff reviewed lighting options with the City Council for the 2016 Bunker Lake Boulevard project in which a layout and pole type (standard bronze) was approved. Connexus has prepared the attached cost estimate and energy and maintenance agreement for the project which takes into consideration the `Buy America" requirements for this project. BUDGETIMPACT The cost of the lighting will be funded through Municipal State Aid funds as will the City's portion of the reconstruction project. The City Council is requested to approve the lighting agreement and energy and maintenance agreement with Connexus Energy for Project 11 -25, Bunker Lake Boulevard NW from Crane Street NW to Jefferson Street. R�e'Xectfully submitted, Vm.DlZ. Q. David D. Berkowitz Attachment: Connexus Energy Lighting Agreement • CCAO' NNNEXUS' P E VERVI Your Communtry Energy Partner Dave Berkowitz Director of Public Works /City Engineer City of Andover Mr. Berkowitz, RECEIVED DEC 9 2015 CITY OF ANDOVER 14601 Ramsey Boulevard Ramsey, Minnesota 55303 763 - 323 -2600 Fax: 763-506 -9541 1- 800.642 -1672 w .connexusenergy.com i fo @connexusenergy. m December 7. 2015 We have prepared the following options to install additional streetlights along CSAH 116 in Andover. Connexus Energy will plan to install, retain ownership, and provide ongoing maintenance of the lights under our monthly energy and maintenance rate. See enclosed for more information. Install 51 19OW LED Shoebox style lights. "Buy America" Compliant. From approximately 400' east of Hanson Blvd to Ham Lake border, north side of road. TOTAL: $240,819 The two east -most lights will be mounted to wood power poles due to conflicts with the overhead line at this section of road. The remainder will be mounted on the 30' fiberglass pole. If further "Buy America" documentation is required, please fill out the enclosed form. There is a typical 8 -10 week lead time on lighting materials once estimate is paid and all paperwork is submitted. The lights will be installed to utility specifications, will be un- metered, and will operate on a dusk -to -dawn schedule. The following installation costs are based upon our best practices. If job site conditions beyond our control prevent normal installation procedures or if winter construction is required, additional charges may be applied. Connexus Energy will not be responsible for final restoration of grade or groomed turf. Please let me know if you have any questions. Sincerely, C e Dan Johnson Distribution Designer • CONNEXUSe ENERGY Your Communtty, Energy Partner Estimate above includes the following details: 14601 Ramsey Boulevard Ramsey, Minnesota 55303 763- 323 -2600 Fax'. 763-506 -9541 1$00.642 -1672 w .connexusene,gy.com info @wnnezusenetgy.com 190W LED Shoebox Light Fixture, Single (47) $1,277.39 each 190W LED Shoebox Light Fixture, Double (1) $2,283.89 19OW LED Shoebox Light Fixture, Wood pole mounted (2) $1,277.39 each 30' Fiberglass Pole (48) $1,652 each Breakaway Support System for Pole (48) $339 each Lighting Control Cabinet (3) $2,280 each Underground Footage (9,700' estimated) $6.65 perfoot Overhead Footage (300' estimated) $6.65 per foot Directional Bore (600' estimated) $9.90 per foot Transformer (1) $920 each Permit and permit administration fee CSAHII 16 $175 $240,819 9BFevr�fRKt�aMw�i3N.warwPl4 : WORKSHEET UESTION RESPONSE 1. Letter Should be Addressed to: (ex. Jim Smith, Distributor A) 2. Project Name (ex. Kane County CourthonseJ 3. Project City r,Om. ..'`wsvdk 4. Type of Govemmem Funding Project (Choose One) a Federal (ex Airforce Base) b. State (ex. State Capitol Building) , s c. Municipal/County (ex. Maui City Hall) 5. Which law me you seeking compliance on? a. Buy American b. Buy America - Please choose one of the following: 1. Federal Transportation Administration (PTA) 2. Federal Highway Administration ("FH WA ") 3. Federal Aviation Administration ("FAA") 4. Federal Railway Administration ( "FRA') e. Other - Pleases eelf fl Is this Project Using Stimulus Funds? (Yes or No) (othe,wa. known as the American Recovery and Reinvestment A,t or ARRA) - 7. If the Project is using Stimulus Funds, is the Funding Coming from either ofthe Dept. of Energy's Stimulus Programs, the Enerev Efficiency Block Grant Proamm or the State Faeroe Program? (Yes or No) 8. Total Construction Contract S Value for Project (including all aspects of constmctlon, retinal lighting, alias[ electrical) (Choose one, if Unknown choose "a. "): a Less than $7,804,000 b. Greater than $7,804,000 but less than $9,110,318 C. Greater than $9,110,318 ,f • CONNEXUSO ENERGY Your Community Energy Partner OUTDOOR LIGHTING SYSTEM CONDITIONS O City of Andover 1685 Crosstown Blvd NW Andover, MN 55304 14501 Ramsey 8oulev d Ramsey, Minnesota 55303 763,323 2600 Fax: 763.323 2603 �connexu energycom info®connexusonergy.wm SORD000W 1530043 RE: OUTDOOR LIGHTING SYSTEM AT: CSAH 116 (Bunker Lake Blvd) The enclosed outdoor lighting quote is valid for 120 days. If you accept the quote and elect to move forward with the project, full payment is required prior to the installation. There could be additional winter construction charges if your outdoor lighting system is installed between November 1 st and April 1 st. Connexus Energy reserves the right to revise charges due to circumstances beyond our control. Your outdoor lighting system will be connected before your electric meter and qualifies for Connexus Energy's Outdoor Lighting Energy & Maintenance rate. This rate adheres to Connexus Energy's published rate schedule, and is subject to change without notice. Connexus Energy will provide full maintenance on your outdoor lighting system for a period of 25 years, (subject to the terms and conditions of Connexus Energy's outdoor lighting policies. Connexus Energy is not responsible for restoring, to its original condition, the lawn, yard, land, etc., which might be disturbed during installation. We will, however, make all reasonable attempts to minimize site damage during installation. Consumer is responsible for marking all privately owned utilities (i.e. well, septic system, invisible fencing, etc.) Enclosed is a copy of the outdoor lighting design for your review. Please indicate your acceptance of this quote and design by signing on the line below and returning this document, along with your payment and payment voucher, in the envelope provided. Due to the long lead time required to obtain materials, please return this document at your earliest convenience. Sincerely, Becky Bergherr Engineering Services Specialist SIGNATURE PRINT NAME HERE DATE • FC�O1FNr��(NNEXUS® E E GI Your Community Energy Partner Outdoor Lighting Energy and Maintenance Agreement 14601 Ramsey Boulevard Ramsay, Minnesota 55303 753.323.2800 F�J: 763.323.2603 .connexuaen� rn info onnexusenerWcom City of Andover Account #386026- 176201 1685 Crosstown Blvd NW Andover, MN 55304 Location: CSAH 116 (Service order SORDOOOW1533043) Connexus Energy shall provide the energy and maintenance for the outdoor lighting system as detailed below: • (49) 190W LED Shoebox fixture installed on a fiberglass pole $10.76 • (2) 190W LED Shoebox fixture installed on a wood pole $8.76 The current energy and maintenance rate for these fixtures is $10.76 & $8.76 per month, per fixture. This rate adheres to Connexus Energy's published rate schedule, and is subject to change. Maintenance of the fixtures, including lamp replacement, will be provided by Connexus Energy for a period of 25 years (According to Connexus Energy's Outdoor Lighting Guidelines). If, in Connexus Energy's opinion, after 25 years, the condition of the outdoor lighting system is such that replacement or significant renovation is necessary (due to deterioration from age), the customer will be responsible for the replacement cost. Please indicate your acceptance of this monthly Energy and Maintenance Agreement by signing on the line below and returning one copy in the envelope provided. Sincerely, Becky Bergherr December 7, 2015 Engineering Services Specialist (Accepted By) (Date) (Print Name) (Title) � TT III TUNNEL 9F8BY 3 UNTED ON 0D POLES E TO I I I i, II I I � I BUNKER LAKE BLVD / CSAH 116 190W LED SHOEBOX STYLE LIGHT FIXTURE "BUY AMERICA" COMPLIANT 12/7/15 C I '1' Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 . WWW. ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director of Pub 'c rks /City Engineer FROM Jason J. Law, Assistant City Engineer SUBJECT: Approve Amended Feasibility Report/Order Public Hearing/16- 11/173`d Lane NW Reconstruction - Engineering DATE: December 15, 2015 INTRODUCTION The City Council is requested to accept the amended feasibility report for Project 16-11, 173`d Lane NW Reconstruction. DISCUSSION 173rd Lane NW between Tulip Street NW and Round Lake Boulevard NW is identified in the City's 20162020 Capital Improvement Plan (CIP) for reconstruction in the summer of 2016. It was discovered that a parcel that is outside of the plat boundary and was not included in the original feasibility report should be included in the project and assessment calculations. The parcel is located at 3394 - 173rd Lane NW. The property owner has been notified of the public hearing for the project. The additional property to be included in the project brought the total number of impacted parcels from 24 in the original feasibility report to 25 in the attached amended report. The inclusion of this additional parcel reduces the estimated assessment amount per property from $2,300 / unit in the original report to $2,200 / unit. BUDGETIMPACT The project would be funded from the City's Road & Bridge Fund, with 25% of the total project costs (minus extra pavement depth cost over 3" standard street section) assessed to the benefiting properties fronting along the improvements as identified in the City's Roadway Reconstruction Assessment Policy. The remaining costs will be funded through the City's Road and Bridge Fund, and in turn reimbursed through the City's Municipal State Aid funds. ACTION REQUIRED The City Council is requested to accept the amended feasibility report for Project 16 -11, 173`d Lane NW Reconstruction. spectfull submitted, Jason J. Law,, P.E. Attachments: Resolution, Location Map Amended Feasibility Report CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES, NO. MOTION by Councilmember to adopt the following: A RESOLUTION ACCEPTING AMENDED FEASIBILITY REPORT FOR 173RD LANE NW RECONSTRUCTION, PROJECT NO. 161611. WHEREAS, pursuant to Resolution No. 086 -14, adopted the 201" day of October , 2015 a Feasibility Report has been prepared by the City Engineer for the improvements: and WHEREAS, such report was originally received and a public hearing ordered by the City Council on the 17`" day of November 2015; and WHEREAS, an amended feasibility report has been prepared including an additional parcel not identified in the original feasibility report; and WHEREAS, such report declared the proposed assessments to be feasible for an estimated total project cost of $ 246.120.00 NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover that: 1. The City Council hereby accepts the Amended Feasibility Report for Project No. 1616 =11 for the improvements. 2. The Council will consider the improvements in accordance with the reports and the assessment of abutting property for all or a portion of the improvement pursuant to Minnesota Statutes Chapter 429 at an estimated total cost of the improvement of $ 246.120.00 MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 15" day of December , 2015 , with Councilmembers in favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. CITY OF ANDOVER ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk voting crrr nW Project Location Map EXHIBIT 1 173RD LAND RECONSTRUCTION L E G E N D N 10 Project Location w e Lots /Parcels Pak s Water Right of Way City Limits 0 150 300 050 Potential Lot Split Feet December 2015 * *AMENDED ** Feasibility Report 173rd Lane NW Reconstruction (Tulip Street NW to Round Lake Blvd NW) City Project No. 16 -11 S.A.P. 198-112-02 Prepared by. Engineering Deparunent City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755 -5100 ___.. FAX (763) 755 -8923. WWW.ANDOVERMN.GOV December 7, 2015 Honorable Mayor and City Council City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 Re: 17P Lane NW Reconstruction (Tulip Street NW to Round Lake Blvd NW) City Project I6 -11 / SAP 198- 112 -02 Feasibility Report Dear Mayor and City Council: With your authorization, we are pleased to submit this feasibility report addressing the proposed costs and estimated assessments for the reconstruction of 173`" Lane NW from Tulip Street NW to Round Lake Boulevard NW. This roadway has been identified by City staff as needing reconstruction and funding for this project is included in the City's 2016 -2020 Capital Improvement Plan. A neighborhood informational meeting was held on November 3, 2015 to discuss the project, answer questions, and receive comments from the residents impacted by this project. The proposed improvements will include reclaiming the existing roadway, paving a new bituminous surface, minor storm drainage improvements /repairs, and minor concrete curb and gutter replacement. The total estimated cost of the proposed improvements is $246,120. This estimated cost includes construction costs, contingencies, and indirect costs. Twenty -five percent (25 %) of the total project costs (minus extra pavement thickness) would be funded through special assessments to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. The total estimated assessment amount is $55,110. The estimated assessment rate is $2,200 / unit. The remaining seventy -five percent (75 %) of the total project costs (plus extra pavement thickness) would be funded through the City's Road and Bridge Fund, which would be reimbursed through Municipal State Aid funds. The City costs are estimated at $191,010. We recommend that the City Council review this report and, . if acceptable, proceed with project implementation as proposed. Sincerely, ( City of Andover Engineering Department David D. Berkowitz, P.E. Director of Public Works /City Engineer FEASIBILITY REPORT 173rd LANE NW RECONSTRUCTION CITY PROJECT NO. 16 -11 / SAP 198- 112 -02 CITY OF ANDOVER, MINNESOTA I hereby certify that this Feasibility Report was prepared by me or under my direct supervision and that I am a duly Licensed Professional Engineer under the laws of the State of Minnesota. David D. Berkowitz, P.E. I)ai License No. 26757 173rd LANE NW RECONSTRUCTION CITY PROJECT NO. 16 -11 / SAP 198 - 112 -02 TABLE OF CONTENTS Overview Page No. 1.0 INTRODUCTION 1 2.0 EXISTING CONTIDIONS 1 3.0 PROPOSED IMPROVEMENTS 2 4.0 RIGHT -OF -WAY / EASEMENT 2 5.0 PERMITS 2 6.0 ESTIMATED PROJECT COSTS 2 7.0 FUNDING / ASSESSMENTS 3 8.0 PROPOSED PROJECT SCHEDULE 3 9.0 CONCLUSIONS & RECOMMENDATIONS 4 APPENDIX Exhibit 1: Project Location Map Exhibit 2: Existing Drainage Patterns Schematic Map Exhibit 3: Preliminary Cost Estimate Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Proposed List of Assessed Properties / Preliminary Assessment Roll 173rd LANE NW RECONSTRUCTION CITY PROJECT NO. 16 -11 / SAP 198 - 112 -02 1.0 INTRODUCTION The City of Andover annually completes a street reconstruction project in a portion of the City in need of rehabilitation. The intent of this program is to provide the community with a high quality transportation system and maintain the integrity of the City's street infrastructure. Rehabilitation of the streets reduces short term routine maintenance costs (crack sealing, pot hole patching, etc.). Long term, this reconstruction prolongs the structural stability of the roadways, providing for a longer serviceable life. City staff evaluates each segment of roadway within the City every one to two years to help determine which roadways and developments are in the most need of rehabilitation. A pavement management program utilizing these inspections records is maintained by the Engineering Department. This program provides an analytical tool which, along with additional site inspections, review of maintenance records, and input from Public Works staff, allows us to determine the best schedule for the reconstruction to maximize the program benefits and reduce the amount of annual maintenance needed by our Public Works crews. The segments identified for reconstruction are then included in the Capital Improvement Plan. 173`d Lane NW from Tulip Street NW to Round Lake Boulevard NW is identified in the City's 2016 -2020 Capital Improvement Plan (CIP) for reconstruction in the summer of 2016. A Project Location Map is attached in the Appendix as Exhibit 1. The reconstruction of the streets and any associated work will be funded through special assessments to the benefiting properties, the Road and Bridge Fund in accordance with the City's Roadway Reconstruction Assessment Policy, and reimbursement through Municipal State Aid funds (City portion). 2.0 EXISTING CONDITIONS. 173`d Lane NW from Tulip Street NW to Round Lake Boulevard NW was originally paved in 1982. Concrete curb and gutter, concrete flumes, and storm sever was constructed along this section of roadway to handle storm water runoff. Runoff from Tulip Street NW to approximately 600' east of Tulip Street NW is handled by existing concrete flumes and discharges both north and south of the roadway. Runoff from 600' east of Tulip Street NW to Round Lake Boulevard NW is handled by an existing storm sewer system mid block. This system discharges to the south and flows overland south of the project limits into an existing wetland. Existing drainage patterns will be perpetuated with this project. A schematic diagram for the existing drainage patterns for this area is attached in the Appendix as Exhibit 2. 173rd Lane NW is 33' wide from back of curb to back of curb. 173`d Lane NW was paved with 3" of bituminous over 6" of class 5 aggregate base. This roadway is a connection between Tulip Street NW (which is a County Road) and Round Lake Boulevard NW (which is a County State Aid Highway). For this reason this section of roadway has been identified as a Municipal State Aid route by the City and as a collector route in the City's Transportation Plan. The current average daily traffic (ADT) along this section of roadway is approximately 1,000 vehicles per day. This project is located within the Lower Rum River Watershed Management Organization (LRRWMO) jurisdiction. 3.0 PROPOSED IMPROVEMENTS The proposed improvements for this project will consist of reclaiming the existing bituminous and mixing it with a portion of the underlying aggregate base. A portion of this material will remain in place as the aggregate base layer. Excess material will be hauled out and stockpiled at the Andover Public Works yard. Minor concrete curb and gutter replacement will be completed, and one existing drainage structure will be modified or replaced. Based upon existing and proposed traffic counts and a pavement design, 3.5" of new bituminous will be paved over the reclaimed aggregate base. This is 0.5" thicker than the existing section. This additional thickness is warranted based upon the traffic volumes on this roadway. 4.0 RIGHT -OF WAY / EASEMENT All work will take place within the existing right of way and drainage and utility easements. 5.0 PERMITS The City of Andover Engineering Department will obtain any necessary permits for the project. A permit will not be required from the Lower Rum River Watershed Management Organization based upon the scope of the work. A permit will be required from the Anoka County Highway Department for work within their right of way where 173`d Lane NW intersects with Tulip Street NW and Round Lake Boulevard NW, which are both County Roads. An NPDES Construction Stormwater Permit will not be required for this project (confirmed with MPCA staff) as we will not be disturbing more than one acre of soil, and not getting into the native soil beneath the existing road bed. Plan approval from MnDOT will be required as this is a state aid project. 6.0 ESTIMATED PROJECT COSTS The total estimated project costs are $246,120. This estimated cost includes construction costs, contingencies (10 %), and indirect costs. These costs are estimated based upon preliminary design. The final cost will be based upon final design, actual work completed by the contractor, and unit bid prices for the project. 2 A detailed Preliminary Cost Estimate is included in the Appendix as Exhibit 3, 7.0 FUNDING /ASSESSMENTS The project is proposed to be funded through a combination of special assessments and City funds. In accordance with the City's Assessment Manual. twenty-five percent (25 %) of the total project costs (minus extra pavement depth cost over 3" standard street section) would be assessed to the benefiting properties or specifically those properties fronting along or addressed along the roadway being improved. The remaining seventy-five percent (75 %) of the costs (plus extra depth pavement over 3" standard street section) associated with the project will be funded through the City's Road and Bridge Fund, and in turn reimbursed through the City's Municipal State Aid funds. The Andover Assessment Manual lists four methods for assessments. They are: area, unit, front footage (short side) and variable costs. For this project the per unit method would be used to assess each property for their individual benefit, consistent with other recent reconstruction projects. To calculate the rate per unit, twenty -five percent (25 %) of the total project costs would be divided by the number of parcels within the development which front the proposed improvements. There are a total of 25 units that are proposed to be assessed with this project. The following tables summarize the estimated costs and assessments for the proposed project: Total Estimated Funding_ Sources Special Assessments $ 55,110.00 Road and Bridge Fund $191.010.00 Project Totals $246,120.00 A detailed Preliminary Assessment Worksheet and a proposed list of assessed properties are included in the Appendix as Exhibits 4 and 5. 8.0 PROPOSED PROJECT SCHEDULE For projects that include special assessments, the City is required to follow the process outlined in Minnesota Statutes Chapter 429. If the project is initiated by the City Council, the project schedule would be as follows: City Council orders feasibility report 10/20/15 City Council receives feasibility report / Orders Public Hearing 11/17/15 City Council receives amended feasibility report Hold Public Hearing / Authorize plans and specs 12/15/15 City Council approves plans and specifications and authorizes 2/16/16 9.0 Advertise for Bids (Anoka Union and Quest CDN) 2/26/16 - 3/11/16 Receive bids 3/23/16 City Council awards contract 4/5/16 Contractor begins construction 5/9/16 Project Substantially Complete 7/1/16 Project Final Completion 7/22/16 CONCLUSIONS & RECOMMENDATIONS 9.1 Conclusions As a result of this study, we conclude that: 1. The streets in this area are in need of repair and are identified for reconstruction in the City's 2016 — 2020 Capital Improvement Plan. 2. The total estimated cost for the proposed improvements is $246,120.00. These estimated costs include construction costs, contingencies and indirect costs. 3. The estimated assessment for properties fronting along 173`d Lane NW is $2,200.00 per unit. 4. The project is necessary, cost - effective, and feasible from an engineering perspective. The City Council shall determine the economic feasibility. 9.2 Recommendations 1. The City Council reviews this report in detail. 2. A public hearing shall be held by the City Council to determine if the project is to be carried forward as presented. 4 APPENDIX Exhibit 1: Project Location Map Exhibit 2: Existing Drainage Patterns Schematic Map Exhibit 3: Preliminary Cost Estimate Exhibit 4: Preliminary Assessment Worksheet Exhibit 5: Proposed List of Assessed Properties / Preliminary Assessment Roll "DOVER Project Location Map EXHIBIT 1 173RD LAND RECONSTRUCTION ._ Langsetr- 174TH LN N � x �➢tii;. F-be.. .. , W. nth. o f =�• J i U o O. -kk 61 t jj 174TH A n. 174TH,4VF • a �. • �.. _ T I' � :aft __•` 173RD LN . ,4 Lu �,® - j'TC,e,'"'Y 11vi`: L ' r•r�~� wa` v ' �' �J i s y' t �� y r j; r y •�k E e ` +` e Z Dr 0 IV n L E G E N D 63 Project Location Lots /Parcels Park Water Right of Way City Limits Potential Lot Split w S 0 150 300 450 Feet Lmd Exhibit 2: Existing Drainage Patterns Schematic Map Existing Drainage Schematic Diagram v, ki _. .� - •RAJ 1 1 � L�� 4w'� '.�, tit. t .,� .n - } 1 ❑ i� 1 4-6w- +a ^. !tip... Ki(xi to :�.p i�p,.le WETLAND ag. '` 4 � y �' •� � .... �E f' f� � i� �� �, j 1 •� r v. 1'r � `6.LT.4.- -Y F �� !t . e ❑ 1 4 f� A .iY ��♦ ''� 'r�i!' Cad r'' - � -` � : y'�4�v'.K, T� z;i Comments a Storm Manholes ° Catch Basins Storm Flared Ends Culverts contours_2ft EXISTING DRAINAGE PATTERNS SCHEMATIC MAP EXHIBIT 2 173rd Lane NW Reconstruction (C.P. 16 -11) SAP 198 - 112 -02 Feasibility Cost Estimate NOTES ITEM NO. DESCRIPTION UNIT EST. QUAN. UNIT PRICE AMOUNT 1 Mobilization LS 1 $8,000.00 $8,000.00 2 Traffic Control LS 1 $1,500.00 $1,500.00 2 3 Remove & Replace Concrete Curb and Gutter LF 100 530.00 $3,000.00 4 Sawcut Bituminous Pavement Full Depth) LF 200 $2.50 $500.00 5 Bituminous Pavement Reclamation SY 8450 $1.80 $15,210.00 6 IMill Bituminous Pavement 1.5" SY 30 $20.00 $600.00 7 Ditch Cleaning LS 1 $1,500.00 $1,500.00 3 8 Haul Excess Reclaim Material CY (LV) 1160 $10.00 $11,600.00 9 Storm Sewer Catch Basin Repairs Each 1 $1,500.00 $1 500.00 10 Salvage & Install Catch Basin Casting (Replace Rings) Each 1 $550.00 $550.00 11 Bituminous Material for Tack Coat Gal 430 $3.00 $1,290.00 12 Type SP 9.5 Wearing Course Mix (2,C) TN 1,900 $72.00 $136,800.00 13 Storm Drain Inlet Protection Each 4 $150.00 $600.00 1 14 Restoration SY 280 $6.00 $1,680.00 Conti n enc 10% $18,500.00 Estimated Construction Cost $202,900.00 Notes: 1. Includes Erosion Control Blanket, 4" Topsoil, Seed (260 CT @ 100 Ibs /acre) and Fertilizer 20 -10 -10 @ 400 Ibs /acre. 2. Sawcut of concrete (full depth) incidental. Curb type 8618. 3. Stockpile material at Andover Public Works yard Preliminary Cost Estimate Exhibit 3 Exhibit 4: Preliminary Assessment Worksheet Project Name: PRELIMINARY ANDOVER ASSESSMENT WORKSHEET 173rd Lane NW Reconstruction Feasibility Report Const. Est. Date: 12/15/15 Project No. : 16 -11 Amount: $ 202,900.00 Contract Award Date: Amount: Actual Construction Cost Amount: Estimated Expenses (Base Bidl Engineering (Includes Design, Surveying, Inspection, etc.): $ 24,300.00 Consulting Costs $ - Aerial Mapping (1 % of street) $ Drainage Plan (0.3% of street/storm) $ - Administration (3 %) $ 6,090.00 Assessing (1 %) $ 2,030.00 Bonding (0.5 %) $ - Recording Fees / Legal & Easement $ - Advertising $ 750.00 Permit and Review Fees $ 300.00 Street Signs (Materials and Labor) $ - Material Testing $ 2,000.00 Construction Interest $ 2,500.00 City Costs $ 5,250.00 Total Estimated Expenses $ 43,220.00 Expenses Multiplier 21.30113% Total Estimated Project Cost (Base Bid) Estimated Costs (Base Bid Amount: $ 246,120.00 Estimated Construction Costs (Base Bid) $ 202,900.00 Deduction for Extra Depth (3" standard vs 3.5" paved) $ (21,210.00) Estimated Construction Costs (minus deductions) $ 181,690.00 x.25 Assessable Construction Costs (25% minus Extra Depth) $ 45,430.00 Assessable Indirect Expenses $ 9,680.00 Total Assessable Costs $ 55,110.00 Feasibility Assessment Rate Per Unit (Base Bid) $ 55,110.00 / 25 Units= $ 2,200.00 Estimated City Costs (75 %+ Extra Width) $ 191,010.00 Road & Bridge Fund (MSA Funds) Note: Totals are rounded to the nearest $10 for simplicity. Actual amounts will be used for the final assessments calculations. Preliminary Assessment Worksheet Exhibit 4 Exhibit 5: Proposed List of Assessed Properties / Preliminary Assessment Roll 173rd Lane NW Reconstruction (C.P. 16 -11) Preliminary Assessment Roll - City of Andover Updated 10'5115 PID N _Owner _Owner Address —City - State Zip Code Property Addresi Units Estimated - Assessment Actual Assessment 053224430004 DREYER KARIN 3400 173RD LN NW ANDOVER MN 55304 3400 173RD LN 1 $ 2,200.00 053224440052 PARIS EDWARD & COLLEEN 3348 173RD LN NW ANDOVER MN 55304 3348 173RD LN I $ 2,200.00 053224440048 WARDLOW MARY 3328 173RD LN NW ANDOVER MN 55304 3328 173RD LN 1 $ 2,200.00 053224440047 CRANE DAVID E & ANGELINA 3251 173RD LN NW ANDOVER MN 55304 3251 173RD LN I $ 2,200.00 053224430005 SIREK DAVID M II - 3434 173RD LN NW ANDOVER 41N 55304 3434 173RD LN 1 $ 2,200.00 053224440049 JAWORSKI EILEEN A 3230 173RD LN NW ANDOVER bIN 55304 3230 173RD LN I $ 2,200,00 053224440044 PRODGER STEPHEN 3210 173RD LN NW ANDOVER MN 55304 3210 173RD LN I $ 2,200.00 053224430011 DRAACK CINDY 1 3435 173RD LN NW ANDOVER MN 55304 3435 173RD LN 1 $ 2,200.00 053224440046 MURRAY JAMES R & SHARON L 3231 173RD LN NW .ANDOVER MN 55304 3231 173RD LN 1 $ 2,200.00 053224430009 OLIVIERI ANTHONY 3550 173RD LN NW .ANDOVER MN 55304 3550 173RD LN 1 $ 2,200.00 053224430006 NIESSEN JOHN 3454 173RD LN NW ANDOVER MN 55304 3454 173RD LN 1 $ 2,200.00 053224440053 HASBROOK ROBERT 1659 X AVE AMES IA 50014 3349 173RD LN 1 $ 2,200.00 053224440045 WALKER IR TIMOTHY & JOLENE 3211 173RD LN NW ANDOVER MN 55304 3211 173RD LN 1 $ 2,200.00 053224440051 HOLMES PAUL C & CAROLINE M 3308 173RD LN NW ANDOVER MN 55304 13308 173RD LN 1 $ 2,200.00 053224430008 DORFNER CYNTHIA 3530 173RD LN NW ANDOVER MN 55304 3530 173RD LN 1 $ 2,200.00 053224430015 OLSON DELWYN 3551173RD LN NW ANDOVER MN 55304 3551173RD LN I $ 2,200.00 053224430013 VAZQUEZ D D & FERNANDEZ G G 3511 173RD LN NW ANDOVER MN 55304 3511 173RD LN I $ 2,200.00 053224440054 LOWE KRISTIN 3309173RD LN NW ANDOVER MN 55304 3309173RD LN 1 $ 2,200.00 053224430007 SWOBODA ROBERTA D 3510173RD LN NW ANDOVER MN 55304 3510173RD LN I $ 2,200.00 053224430012 DABROWSKI SHARON 3455173RD LN NW ANDOVER MN 55304 3455173RD LN 1 $ 2,200.00 053224440055 JENSEN ARDEL A 3329 173RD LN NW ANDOVER MN 55304 3329 173RD LN I $ 2,200.00 053224440050 KALBOW MARVIN E & MARY L 3250 173RD LN NW ANDOVER MN 55304 3250 173RD LN I $ 2,200.00 053224430014 SIGWANZ GERARD & LYNDA 3531 173RD LN NW ANDOVER MN 55304 3531 173RD LN I $ 2,200.00 053224430010 I112 PROPERTY ILLINOIS LP 21001 N TATUM BLVD STE 1630 -630 PHOENIX AZ 85050 3415 173RD LN 1 $ 2,200.00 083224120013 JANZEN GREGORY & KARIN 3394 173RD LN NW ANDOVER MN 53304 3394 173RD LN 1 $ 2,200.00 TOTAL 25 s 55,000.00 •o«. o,a, ,.�„,ticlio w om exactly match the cosy estimate aue to remain&, PROPOSED LIST OF ASSESSED PROPERTIES EXHIBIT 5 1' C I T Y O F ND OWE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Approve Donations for 2016 Senior Class All Night Parties DATE: December 15, 2015 INTRODUCTION The City is starting to receive requests from the Senior All Night Party Donation Committees for a City donation to help fund activities in support of a High School Senior All Night Party. DISCUSSION For the past eight years the City Council approved donations of $2.00 per student who are graduating that are Andover residents to all requesting senior class parties. The question is whether or not the City Council wants to proceed with that direction again in 2016. The donation amount would be used to assist each association to hold the All Night Party, with funds being used for foods, events and other miscellaneous items that celebrate the accomplishments of the graduating senior class. The City Council, pursuant to the Public Purpose Expenditure Policy adopted by the Council provides for such a donation. The All Night Party's primary goal is to provide a safe atmosphere for graduating seniors by keeping them off the road and in a supervised environment. Parents coordinate and supervise the "party" and volunteer their time to the event. BUDGET IMPACT Funding for a donation is available through the City's Charitable Gambling Fund and donations are made based on available funding. Estimate of the total donation to all requesting schools in 2016 would be $1,000. ACTION REQUESTED Approve donations of $2.00 per student who are graduating that are Andover residents to all requesting senior class parties in 2016. 9 C I T Y 0 F 16 a UNDOVE^ 9 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administr, FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve 2016 Contract/TimeSaver Secretarial Service DATE: December 15, 2015 INTRODUCTION TimeSaver Secretarial has provided the city with an amended contract for minute taking in 2016. DISCUSSION The proposed contract reflects an increase of about 2.25% from 2015 and extends the expiration date to December 31, 2016. ACTION REQUIRED Council is requested to approve the 2016 contract with TimeSaver Secretarial Service. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: 2016 Contract ADDENDUM TO RECORDING SECRETARY SERVICE AGREEMENT Dated: December 31, 2015 By and between Timesaver Off Site Secretarial, Inc. and the City of Andover, 1685 NW Crosstown Boulevard, Andover, MN 55304. EXTENSION OF RECORDING SECRETARIAL SERVICE AGREEMENT: The term of the existing Recording Secretary Service Agreement dated December 31, 2014 shall be extended under the same terms and conditions to December 31, 2016. 2. TOSS Charees. TOSS shall be paid for its services as recording secretary for each meeting (the highest rate will prevail), as follows: a. Base Rate of One Hundred Thirty-Six and 00 /100 dollars ($136.00) for any meeting up to one (1) hour (billable time) plus Thirty-Three and 50 /100 dollars ($33.50) for each thirty (30) minutes following the first one (1) hours; or b. Twenty -Nine and 00 /100 dollars ($29.00) per hour for length of meeting, and fifteen (15) minutes prior to Call to Order and fifteen (15) minutes following Adjournment with a one and one -half (1.5) hour minimum; and Twelve and 80/100 dollars ($12.80) for each page of minutes prepared from shorthand or machine notes of the recording secretary as draft minutes for submission to and the review and comment of the City of Andover for their preparation of final minutes. At the end of the term of this Addendum or any extension of it, the parties may make a new Agreement or extend or modify the terms of this Agreement. IN WITNESS WHEREOF, the undersigned have executed this Addendum to the Recording Secretary Service Agreement as of the day and year indicated. January _, 2016 CITY OF ANDOVER :A Michelle Hartner Its_ City Clerk December 1, 2015 TIMESAVER OFF SITE SECRETARIAL, INC. By Carla Wirth Its President & CEO 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Cler SUBJECT: Approve 2016 Kennel License DATE: December 15, 2015 INTRODUCTION Kennel licenses expire on December 31, 2015. DISCUSSION The following has applied for renewal of their kennel license and paid the appropriate fee: Private: Diane Sacksteder — 3420 -156th Avenue ACTION REQUIRED The City Council is requested to approve the kennel licenses for the period of January 1, 2016 through December 31, 2016. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: License application no- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV PRIVATE DOG KENNEL LICENSE APPLICATION CITY CODE TITLE 5, CHAPTER 1 Private (any place where more than three dogs are kept for private enjoyment and not for monetary gain, provided such animals are owned by the owner or the lessee of the premises on which they are kept) - Name Address Telephone Number ^ Email Address - Number of Dogs Property Size �!� CK 'C c'>S Method of Waste Disposal bR \Z)0t R ; cy . Attach a scaled drawing of the property and structures affected showing: scale and north arrow; dimensions of the property and structures; front, side and rear yard building setbacks; adjacent streets; and location and use of existing structures within 100 feet. Fee: New License $200.00 Renewal License $25.00 City Council Action I AC I T Y 0 F INDOVEA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVER. MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Adopt 2016 Fee Ordinance DATE: December 15, 2015 INTRODUCTION Each year staff reviews the fees that are charged for various permits, licenses, service charges and other items and recommends changes to certain fees. DISCUSSION The proposed 2016 Fee Ordinance is attached. Additions are highlighted in red and deletions are designated with a strike - through. Included are utility rate adjustments approved through the Capital Improvement Plan rate analysis. BUDGET IMPACT This will establish the 2016 Fee Ordinance used to charge for various permits, licenses, service charges and other items. ACTION REQUESTED The Andover City Council is requested to adopt the attached Fee Ordinance for 2016 effective January 1, 2016 and the summary of the ordinance for publication. Respectfully submitted, �e_ _� - Lee Brezinka Attachments: 2016 Fee Ordinance Summary of 2016 Fee Ordinance CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORD. NO. 446 AN ORDINANCE AMENDING CITY CODE 1 -7 -3 ESTABLISHING PERMIT FEES, SERVICE CHARGES, AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: The following permit fees and service charges are hereby established for the year 284-3 2016. Administration: Administrative Fee: non project related activity) 15% of total charges for overhead costs Advertising: Ice Arena Wall Banner - 4x8 $600.00 per year Wall Banner - 8x8 $1,000.00 per year Dasher Board - 3x8 $500.00 per year In Ice Ad $1,200.00 per year Zamboni - side panel $600.00 per year Scoreboard - lighted $1,000.00 per year Scoreboard - non - lighted $750.00 per year Field House Wall Banner- 4x8 $600.00 per year Wall Banner- 8x8 $1,000.00 per year Scoreboard - 2x8 $350.00 per year Approval/Recording of Deeds: Abstract & Torrens Properties $100.00 Bad Check Fee: $30.00 Canvasser /Solicitor License: Investigation Fee $25.00 per individual - 30 day license (Ord 352) City Publications: Budget $25.00 Financial Statements $25.00 Comp Plan $25.00 Convenience Fee - Online Permits 3.95% plus $2.00 (rounded up to the nearest dollar) Copies: (per sheet) Up to 8 %z" x 14" $0.35 Oversize $0.50 18 "x24" $3.00 24 "x36" $4.00 Larger Sizes $7.00 Surveys $3.00 Surveys Requested by Owner $1.25 City Code - paper coy $50.00 Dog Licensing: Yearly License $6.00 per year Commercial Kennel (more than 3 dogs) $380.00 - includes mailing labels Commercial Kennel Recording Fees Abstract and Torrens $100.00 Private Kennel (more than 3 dogs) $200.00 Includes mailing labels Annual Kennel Renewals $25.00 Facility Use Fees: Sunshine Park Gazebo Rental $30.00 per 4 hour period Non- Profit/Service Organizations N/C weeknights after 4:30 p.m. Monday - Friday Sunshine Park Conference Room Non- Profit/Service Organizations $100.00 refundable key /damage /maintenance deposit For - Profit Organizations. /Businesses $25.00 + $100.00 refundable key /damage /maintenance deposit Page 1 Sunshine Park Building - Athletic Assns $100.00 refundable key /damage /maintenance deposit City Hall Front Conference Room Non- Profit/Service Organizations $100.00 refundable key /damage /maintenance deposit For - Profit OrgsBusinesses $25.00 + $100.00 refundable key /damage /maintenance deposit Council Chambers Non- Profit/Service Organizations $100.00 refundable key /damage /maintenance deposit For - Profit OrgsBusinesses $25.00 + $100.00 refundable key /damage /maintenance deposit City Hall Lunchroom Non- Profit/Service Organizations $100.00 refundable key /damage /maintenance deposit For - Profit OrgsBusinesses $25.00 + $100.00 refundable key /damage /maintenance deposit Field Lights $100.00 refundable key /damage /maintenance deposit Community Center Prime Time Ice Rental Weekdays 3:00 p.m. to 10:00 p.m. $198.00 per hour Weekends 7:00 a.m. to 10:00 p.m. $198.00 per hour Non -Prime Ice Rental $150.00 per hour Open Skate $5.00 adults $4.00 students age 18 and under Prime Time Field House Rental Weekdays 3:00 p.m. to 10:00 p.m. $48.00 per hour Weekends 7:00 a.m. to 10:00 p.m. $48.00 per hour Non -Prime Field House Rental $40.00 per hour Open Gym Youth $3.00 per session Adult - Resident $3.00 per session Adult - Non Resident $5.00 per session Helmet Rental $2.00 Skate Rental $3.00 Skate Sharpening $4.00 Meeting Rooms %z Room $25.00 - fee waived for qualified non - profits Full Room $50.00 - fee waived for qualified non-profits False Alarm Fine: Police $75.00 fee upon receipt of third false alarm notice at an address in one calendar year. Each additional false alarm after the third is $75.00. Fire $150.00 fee upon receipt of third false fire alarm notice at an address in one calendar year. Each additional false fire alarm after the third is $150.00. Garbage Hauler License: $150.00 per year + $25.00 per truck inspection $50.00 re -ins ections per truck Horses: Boarding & Stable Fee of Stray Horses By City Per contracted rate + administrative fee Impoundment of Horses (city ordered) Per contracted rate + administrative fee Transportation (trailer rental) Per contracted rate + administrative fee Ele al Dumping: $50.00 plus the cost of disposal Interest Charge on Past Due Escrows: 18% annually (if not paid within 30 days of bill date) Liquor: 3.2 % Malt Liquor Off Sale $75.00 per year On Sale $200.00 per year Page 2 Temporary On Sale $25.00 - 3 day maximum 2:00 a.m. Closing $50.00 per year Intoxicating: Sunday Liquor $200.00 per year On Sale Liquor $5,250.00 per year On Sale Wine $500.00 per year Off Sale Liquor $200.00 per year 2 a.m. Closing $50.00 per year Liquor Compliance Violations I' Violation $750.00 2 "d Violation $1,500.00 3`d Violation $3,000.00 4d' Violation Suspension or revocation Maps: City Maps $3.00 Zoning Maps 11 "x17" colored $4.00 Topographical Maps $11.00 per acre Full Size Color Maps 36 "x36" $15.00 Section / Address Book $38.00 Custom GIS Maps Time and materials Notary Fee: $3.00 per document Ordinance Violations: City of Andover, 10 Judicial District Fines for Ordinance Violations - on file with the City Clerk. Outdoor Food & Beverage Sales/Temp. Retail Food Establishment: $25.00 -10 day license Outdoor Party Permit Fee: $10.00 Barricades $50.00 refundable damage deposit Outdoor Promotional Fee-Temporary: $100.00 per event Parking Violations: Street Obstructions: Golf Carts, Motorized $50.00, plus any court imposed fees and/or surcharges Vehicles, Snowmobiles, ATVs, Off - Highway Motorcycles, Abandoned and Disabled Vehicles Trailer Parking $50.00 Peddler License: $100.00 - 30 day license Project Recovery Rate Factor: Engineering Inspection Services 2.9 x hourly rate City Staff Services 2.0 x hourly rate (All projects directly related to staff time. All public & private improvement projects.) Searches: Special Assessment $25.00 each Therapeutic Massage Establishment * *: All fees include investigation fee Single Application Fee $200.00 Corporate Application Fee $300.00 Partnership Application Fee $300.00 Renewal Fee $150.00 ** Residential Application Requires a Conditional Use Permit Therapeutic Massage Therapist: $175.00 annually Tobacco License: Admin & Enforcement $250.00 Tobacco Compliance Violations I' Violation $75.00 2 "d Violation within 24 months $200.00 3`d Violation within 24 months $250.00 in addition to license suspension for not less than 7 days Individual selling to a minor $50.00 Transient Merchant License: $50.00 - 7 day license Tree Trimmer License: Commercial License Fee $50.00 per year Vehicle Sales License: $105.00 per year Page 3 ELECTRICAL PERMIT FEE SCHEDULE Electrical wiring installed or altered in any new or existing buildings shall have an electrical permit filed on or before any work has been started. Permits and permit fees shall be filed by the responsible individual /electrical contractor that is providing the electrical work. SINGLE FAMILY RESIDENTIAL 1. NEW RESIDENTIAL SERVICE - Per Living Unit, Includes thirty (30) $ 150.00 new circuits and /or feeders per service, and three (3) inspection trips 2. EXISTING RESIDENTIAL SERVICE a. Electrical Service Alteration - Includes one (1) inspection trip $ 45.00 (Work Examples Include: Power Supply /Feeder to Separate Structure /Detached Garage, Electrical Service Upgrade / Repair/ Replacement, Riser /Mast, Meter Socket) b. New Circuits / Feeders, Remodeling, Additions - Includes all $ 90.00 circuits / feeders and two (2) inspection trips (Work Examples Include: Electrical Panel Change -out, Subpanel Addition, Basement Finish Swimming Pool /Spa, Solar Electric, Remodeling and Additions) C. Replacement or Alteration of Hard -Wired Equipment / Appliance $ 45.00 Includes one (1) inspection trip (Work Examples Include: Water Heater, HVAC /Furnace /Boiler, Air Conditioning, Baseboard or Radiant Heat, Pumps, Appliances, Machinery and Equipment) 3. ADDITIONAL RESIDENTIAL CIRCUITS / FEEDERS $ 8.00 each 4. ADDITIONAL PER INSPECTION TRIP CHARGES $ 45.00 each 5. ELECTRICAL WORK WITHOUT A PERMIT $ double the inspection fee MULTIFAMILY / COMMERCIAL / INDUSTRIAL / INSTITUTIONAL 1. NEW COMMERCIAL SERVICE - Per Individual Service, Includes $ 150.00 three (3) inspection trips, but NO CIRCUITS OR FEEDERS are included. 2. EXISTING COMMERCIAL SERVICE a. Electrical Service Alteration - Includes one (1) inspection trip $ 75.00 (Work Examples Include: Power Supply /Feeder to Separate Structure OR Tenant Space, Electrical Service Upgade / Repair / Replacement, Riser /Mast, Meter Socket) b. New Circuits / Feeders, Remodeling, Additions - Includes two (2) $ 90.00 inspection trips, but NO CIRCUITS OR FEEDERS are included. (Work Examples Include: Electrical Panel Change -out, Subpanel Addition, Tenant Finish, Swimming Pool /Spa, Solar Electric, Remodeling and Additions) c. Replacement or Alteration of Hard -Wired Equipment / Appliance - $ 45.00 Includes one (1) inspection trip (Work Examples Include: Water Heater, HVAC /Fumace /Boiler, Page 4 Air Conditioning, Baseboard or Radiant Heat, Pumps, Appliances, Machinery and Equipment) 3. SPECIAL COMMERCIAL ELECTRICAL INSTALLATIONS a. Multifamily Units With Common Service — Per Apartment or $ 75.00 Condominium Unit - Includes one (1) inspection trip 1. Add in one new commercial service above, 2. Add in total number of dwelling units here; 3. Add in total number of circuits below; then 4. Add in total number of expected inspection trip charges below. b. Fire Alarm, Fire Sprinkler Monitoring, Remote Control, Signal Circuit - $ 45.00 Less Than 50 Volts — Includes all circuits and inspections c. Traffic Signal -- Includes all circuits and inspections $ 225.00 d. Transformer (light / heat / power) - Includes all circuits and inspections $ 45.00 4. ADDITIONAL COMMERCIAL CIRCUITS / FEEDERS 5. ADDITIONAL COMMERCIAL PER INSPECTION TRIP CHARGES 6. ELECTRICAL WORK WITHOUT A PERMIT NOTE: " Add $5.00 per permit for State Surcharge " Page 5 $ 8.00 each $ 45.00 each $ double the inspection fee BUILDING INSPECTIONS & PERMITTING BUILDING PERMIT FEES: Valuation Based New Residential Building Permit Fees Complete HVAC $175.00 (Fees are to be based on Combination Permit (Does not include Gas Fireplaces —permitted separately, see below) Building Valuation as determined by current State Building Permit 1997 Uniform Building Permit Fee Schedule as Extracted from the 1997 Uniform Building Code, Table No. 1 -A of Minnesota Building Repair/Replacement (Fixture "includes: Heating /Air Conditioning Combination, Air to Air Exchanger, Gas Valuation Data and Mechanical Permit Fireplace, Geo- Thermal Heating /Cooling, Boiler, 7n -Floor Heating & Boiler, Exhaust Fan, Building Official) Direct Fired Heater, Unit Heater, Heat Pump and other mechanical equipment) If building valuation exceeds $1,000 and a plan is required to be Commercial Mechanical submitted, a plan review fee of 65% of the building permit fee must be Plan Review paid in addition to the building permit fee. (Except as per MN Rules 1300.0160, Subp. 5 for similar plans after the first submittal, a 25% plan review fee may be paid) Commercial Mechanical State Surcharge State Surcharge must be paid per MN Statutes 326B.148, in addition to the building permit fee. Fixed Fee Building Permits Agricultural Land Use Permit $25.00 Basement Finish Permit $150.00 House Moving Permit $150.00 Roofing or Siding Permit $75.00 Demolition Permit Single Family Dwelling $100.00 State Surcharge must be paid per MN Statutes 326B.148, in addition to Two - family Dwelling $150.00 Residential Garage $75.00 Agricultural Structures $75.00 Multifamily Structures: I st Two Units $150.00 Each Additional Unit $50.00 Commercial/Industrial $250.00 State Surcharge State Surcharge must be paid per MN Statutes 326B.148, in addition to the building permit fee. MECHANICAL PERMIT FEES: Page 6 New Residential Fixed Fee Permits Complete HVAC $175.00 Combination Permit (Does not include Gas Fireplaces —permitted separately, see below) Existing Residential $75.00 per Fixture Repair/Replacement (Fixture "includes: Heating /Air Conditioning Combination, Air to Air Exchanger, Gas Mechanical Permit Fireplace, Geo- Thermal Heating /Cooling, Boiler, 7n -Floor Heating & Boiler, Exhaust Fan, Direct Fired Heater, Unit Heater, Heat Pump and other mechanical equipment) $75.00 per Fixture or 1.5% of job valuation, whichever is greater Commercial Mechanical ( °Fixture "includes: Furnace, Air Conditioning, Air to Air Exchanger, Gas Fireplace, Geo- Permit Thermal Heating / Cooling, Boiler, 7n -Floor Heating & Boiler, Exhaust Fan, Direct Fired Heater, Unit Heater, Heat Pump, Commercial Hood, Make -Up Air Unit, and other mechanical equipment) Commercial Mechanical 10% of permit fee when job valuation exceeds $50,000 Plan Review Gas Piping Permit - Not Associated With A $75.00 minimum or $12.00 per gas opening, whichever is greater Fixture State Surcharge State Surcharge must be paid per MN Statutes 326B.148, in addition to the building permit fee. Page 6 PLUMBING PERMIT FEES: Fixed Fee Permits New Single Family Residential Plumbing Permit $175.00 Commercial & Residential Plumbing Permit $75.00 minimum or $12.00 per opening or fixture, whichever is greater ( "Fixture "includes all plumbing fixtures regulated by the Minnesota Plumbing Code; and. "Opening - includes water supply or waste piping installed for a future fixture. 4th $125.00 Commercial Plumbing Water distribution and drain, waste and vent systems, including Plan Review interceptors, separators, or catch basins: 26 to 50 drainage fixture units $250.00 51 to 150 drainage fixture units $350.00 151 to 249 drainage fixture units $500.00 250 or more drainage fixture units $3.00 per drainage fixture unit to a maximum or $4,000.00 Interceptor, separator, or catch basin: $70.00 Building sewer service only: $150.00 Building water service only: $150.00 Building water distribution system only, no drainage system: $5.00 per supply fixture unit or $150.00 whichever is greater Storm drainage system a minimum fee of: $150.00, or $50.00 per drain opening, up to a maximum of $500.00, and $70.00 per interceptor, separator, or catch basin Manufactured home park or campground: 1 to 25 sites $300.00 26 to 50 sites $350.00 51 to 125 sites $400.00 more than 125 sites $500.00 Water Heater or Water Softener, New or $45.00 Replacement Landscape Irrigation System Backflow Preventer $45.00 Installation State Surcharge State Surcharge must be paid per MN Statutes 326B.148, in addition to the building permit fee. ON -SITE SEWAGE TREATMENT SYSTEM PERMIT FEES: Septic System - New or Repair At Grade System $75.00 Mount or Bed System $100.00 Pumping $15.00 CONTRACTOR LICENSE FEES: Contractor License $5.00 Verification Fee Contractor License $50.00 SITE DEVELOPMENT FEES: Page 7 Grading Inspection Fees: (engineering) 1st & 2nd No Charge 3rd $75.00 4th $125.00 5th & subsequent $150.00 Page 7 Escrow Inspection Fee $50.00 per inspection Plan Check Trees Protection/Ins ection $65.00 BUILDING DEPARTMENT ESCROWS: As -Built Survey $500.00 Grading & Erosion Control $1,500.00 Topsoil, Seed & Mulch 18 ft. wide Rural lot $0.09 per sq. ft Front Yard Sod or Seed Urban Lot $2,500.00 Hydro-seeding in addition to sod escrow $160.00 Retaining Wall $30.00 per sq. ft. Driveway (Urban lot) $2,000.00 Driveway Apron (Rural lot) $500.00 Steps $100.00 per riser Sidewalk $4.00 per sq. ft. Garage Floor $4.00 per sq. ft. Trees $750.00 RENTAL HOUSING LICENSE FEES: Single - Family Rental Housing License (SEE ORDINANCE) Two -Year Rental License & Inspection Fee $50.00 per unit Multi -Family Rental Two -Year Rental License Housing License (SEE ORDINANCE) & Inspection Fee - Structure without fire $75.00 per licensed unit (except owner occupied) suppression systems Two -Year Rental License & Inspection Fee - Structure with fire $52.00 per licensed unit (except owner occupied) suppression systems Single Family & Multi - Family Re- inspection — Fee Per Valid Complaint $50.00 per re- inspection Page 8 Engineering Curb Cut Permit: $50.00 permit issuance Driveway - Secondary: Request / Construction $600.00 refundable deposit. Note: will be refunded once driveway requirements are inspected and approved. Hold Harmless / Encroachment Agreement Fee: $100.00 Fence Plan Check): $30.00 Flood Zone Search/Map: $15.00 Illicit Discharge: Grass Clipping Cleanup $50.00 Retaining Wall (Plan Check): $30.00 Rights -of -Way Permit Fee Structure: Annual Registration Fee $50.00 Excavation Permit Fee $200.00 Per Add'l Excavation (paved area) $30.00 Per Add'l Excavation (unpaved area) $15.00 Trench Fee Underground Utility/Telecom Installation $40.00 per 100 L.F. Directional Boring or Tunneling (in addition to excavation permit fee) Underground Utility /Telecom Installation Open $55.00 per 100 L.F. Trenching (in addition to excavation permit fee) Overhead Utility/Telecom Installation (in addition $5.00 per 100 L.F. to excavation permit fee) Obstruction Permit Fee $50.00 Permit Extension Fee $55.00 Annual Mapping Fee $10.00 per Permit ($0.00 if in the City format) Delay Penalty (up to 3 days late) $60.00 (each day late over 3 days) Plus $10.00 per Day Individual Service Work in the Right -of -Way $250.00 annual fee or $10.00 per service Per Lot Fee (Can be used as an alternative for new developments) Urban Rural Connexus Energy $31.00 per lot $35.00 per lot Reliant Energy $39.00 per lot $60.00 per lot Qwest $24.00 per lot $40.00 per lot AT & T $34.00 per lot $47.00 per lot Special Assessment Costs Estimated): See Development Contract Escrows Street Opening Permit Sewer & Water): $350.00 - Permit & Engineering Inspection Trail Fee (Bikeway/Pathway): Residential $770.09 $784.00 per unit Internal Trails (New Plats) Developer's Responsibility Commercial/Industrial Developer's Responsibility Collected pursuant to development contract or Council resolution Vacation of Easement $125.00 - Includes mailing labels Recording Fee: Abstract and Torrens $100.00 Page 9 CITYINSTALLED IMPROVEMENTS Part A of Development Contract I. Develoner's Improvements Costs • Erosion Control ............................... ............................... • Tree Protection ................................ ............................... • Street Sweeping ............................... ............................... • Iron Monuments .............................. ............................... • Grading, Clearing & Grubbing Certification, As- Builts • Tree Removal .................................. ............................... • Installation of Street Lights ............. ............................... • Grading Certification & As- Builts .. ............................... • Landscaping Improvements (if required) ...................... • Sodding of Boulevard (if required in common areas) ... ....................... ............................... $ 750.00 ....................... ............................... $750.00 ............................. ......................$1,000.00 ......... ............................... $100.00 per Lot ................. Value of Work Not Completed ................... ............................... $1,000.00 ................ Value of Work Not Completed ............................. ......................$2,500.00 ................. Value of Work Not Completed ................. Value of Work Not Completed • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150% to establish the Developer's Security for the project. Part B of Development Contract 1. Developer's Improvements Costs • Streets & Utilities (Based on Developer's estimated construction cost ) .............................. Value of Work • Trails / Sidewalks .................................. ............................... ..........................Value of Work • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 105% to establish the Developer's Security for the project. 2. Project Security Requirements Prior to Final Street & Utility Plans & Specifications are as follows: a. Developer to escrow 6% of estimated construction cost to complete street and utility construction plan, if plans are requested prior to the execution of the development contract. This will be returned to the developer when the development contract is executed. This only applies to urban developments. Special Assessment Costs (estimated) 1. Estimated Construction Costs (costs vary according to project requirements): ✓ Lateral Sanitary Sewer ✓ Storm Sewer ✓ Trunk Sanitary Sewer ✓ Streets ✓ Lateral Water Main ✓ Sidewalks ✓ Trunk Water Main ✓ Other All project cost estimates are identified within the project feasibility report. The construction cost estimates are based on current industry construction cost standards. The final construction costs are based on competitive bids and final construction quantities. Development of Street & Utility Feasibility Report ........................ ......................$7,500.00 2. Estimated Project Expenses: ✓ Engineering - The estimate is based upon project size, scope and complexity. The amount assessed is based upon billable hourly rates times project recovery rate factor. ✓ Aerial Mapping - 1% of Street. The estimate is based upon 1% of the value of the street construction. The final value is based upon 1 % of the final street costs. ✓ Administration - 3 %. The estimate is based upon 3% of the estimated construction cost. The final value is based upon 3% of the final construction cost. ✓ Assessing - 1 %. The estimate is based upon 1% of the estimated construction cost. The final value is based upon 1% of the final construction cost. ✓ Legal - Legal costs will be actual billing. ✓ Easement - Estimates are project- specific. Page 10 ✓ Advertising — Project specific. ✓ City Costs - Includes inspection and city related project costs. ✓ Street Signs - The cost is based upon the size of the project. See Signs under the Public Works section for cost determination. ✓ Construction Interest — Rate is determined at time of project estimate. ✓ Bonding - 0.5% of total project cost. ✓ Drainage Plan - 0.3% of street & storm sewer costs. ✓ County Road Improvement Fee (if applicable) — Project - specific, determined at Preliminary or Final Plat 3. Crack Seal and Seal Coating: $2.30 x sq. yd. of paved street surface. DEVELOPER INSTALLED IMPROVEMENTS Part A of Development Contract 1. Developer's Improvements Costs • Erosion Control .......................................................................... ............................... ........................$750.00 • Tree Protection ............................................................................ ............................... .......................$750.00 • Street Sweeping ......................................................................... ............................... ......................$1,000.00 • Iron Monuments ................................................................................... ............................... $100.00 per Lot • Grading, Clearing & Grubbing Certification, As- Builts .............................. Value of Work Not Completed • Tree Removal ................................................................................................. ............................... $1,000.00 • Installation of Street Lights .......................................... ............................... Value of Work Not Completed • Grading Certification & As- Builts ............................................ ............................... ......................$2,500.00 • Landscaping Improvements (if required) ..................... ............................... Value of Work Not Completed • Sodding of Boulevard (if required in common areas) .. ............................... Value of Work Not Completed • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 150% to establish the Developer's Security for the project. Part B of Development Contract 1. Developer's Improvements Costs • Streets & Utilities (Based on Developer's estimated construction cost) ................... Value of Work • Trails / Sidewalks ....................... ............................... ..........................Value of Work • The estimated engineering, legal, and administrative fees are 15% of the total estimated cost for the developer's improvements. • The total Developer's Improvement costs (including engineering, legal, and administrative) are then multiplied by 105% to establish the Developer's Security for the project. Proiect Expenses 1. Proiect Expenses — collection of expenses will be outlined in the development contract agreed to before street and utilitv construction can begin: ✓ Aerial Mapping - 1% of Street. The estimate is based upon 1% of the value of the street construction. The final value is based upon 1% of the final street costs. ✓ Administration - 2 %. The estimate is based upon 2% of the estimated construction cost. The final value is based upon 2% of the final construction cost. ✓ Crack Seal and Seal Coating - $2.30 x sq. yd. of paved street surface. * Water Area Charge — Refer to Water Fees, Page 17 ✓ * Water Connection Fee - Refer to Water Fees, Page 17 ✓ * Sanitary Sewer Area Charge — Refer to Sanitary Sewer Fees, Page 16 ✓ * Sanitary Sewer Connection Fee - Refer to Sanitary Sewer Fees, Page 16 ✓ * Sanitary Sewer Lift Station Connection Fee (if applicable) — Refer to Sanitary Sewer Fees, Page 16 ✓ * Sanitary Sewer 2 "d Lift Station Connection Fee (if applicable) — Refer to Sanitary Sewer Fees, Page 16 ✓ * Sanitary Sewer & Water Main Railroad Crossing Fee — Refer to Sanitary Sewer Fees, Page 16 ✓ County Road Improvement Fee (if applicable) — Project specific, determined at Preliminary or Final Plat Page 11 2. Project Security Requirements Prior to Final Street & Utility Plans & Specifications are as follows: Developer to escrow 6% of estimated construction cost to complete street and utility construction plan, if plans are requested prior to the execution of the development contract. This will be returned to the developer when the development contract is executed. This only applies to urban developments. 3. City Costs including engineering ( (design), inspection and City related project costs. The amount of expenses shall be invoiced to the developer as work is completed. Page 12 Fire Accident Response Fees * *: Each Fire Engine/Pumper $250.00 per hour Each Utility Vehicle or Pickup, Command Van $125.00 per hour Ladder / Aerial Truck $500.00 per hour 6 -wheel ATV $75.00 per hour Each Firefighter $18.00 each, per hour Chiefs) response $100.00 per hour Fire Marshal response $70.00 per hour ** Fees would be charged to the insurance companies of the parties involved. Fire officer would collect information needed to charge on the scene. The resident, should the insurance company not pay, will not be responsible for the charges. Copies of Fire Reports: $20.00 Building and Fire Re-inspection Fees: $50.00 per hour Burning Permits: $20.00 Fire & Pyrotechnics Special Effects: $250.00 Gas Pipeline Response Fees * *: Each Fire Engine/Pumper $250.00 per hour Each Utility Vehicle or Pickup, Command Van $125.00 per hour Ladder / Aerial Truck $500.00 per hour 6 -wheel ATV $75.00 per hour Each Firefighter $15.00 each, per hour Chief(s) response $100.00 per hour Fire Marshal response $70.00 per hour ** This fee would be charged to contractors or sub - contractors who hit properly marked gas lines. Charges would not apply to residents who hit a gas line. Home Occupation Inspections: $50.00 per hour Inspection Fees: Aboveground Storage Tanks Permit Fee — 1.25% of total project value (minimum $25.00). Plan Review Fee — 65% of permit fee (minimum $25.00). Commercial Hood Extinguishing Systems Permit Fee — 1.25% of total project value (minimum $25.00). (plan review, permit, inspection, modification) Plan Review Fee — 65% of permit fee (minimum $25.00). Day Care Licensing Inspections $50.00 per inspection (includes 1 re- inspection) Fire Alarm Systems (plan review, permit, Permit Fee — 1.25% of total project value (minimum $25.00). inspection, modification) Plan Review Fee — 65% of permit fee (minimum $25.00). Fire Sprinkler Monitoring Systems (plan Permit Fee — 1.25% of total project value (minimum $25.00). review, permit, inspection, modification) Plan Review Fee — 65% of permit fee (minimum $25.00). Fire Sprinkler Systems (plan review, Permit Fee — 1.25% of total project value (minimum $25.00). permit, inspection, modifications) Plan Review Fee — 65% of permit fee (minimum $25.00). Underground Storage tanks (plan review, Permit Fee — 1.25% of total project value (minimum $25.00). install and removal) Plan Review Fee — 65% of permit fee (minimum $25.00). Other Inspections as Requested: $50.00 per hour Special Investigation as Requested: $50.00 per hour Page 13 Park. Ball Field Usage: Adult Rec Play $75.00 per team, per season $10.00 additional, per player, non - resident fee Youth Rec Play $0.00 per team, per person $0.00 additional, per player, non - resident fee Note: Includes the use of fields for both lighted and non - lighted Field without Lights (Private Use) $15.00 per hour or $75.00 per day Field with Lights (Private Use) $20.00 per hour or $100.00 per day Rental Equipment for Tournament Limer $6.00 per tournament Lime $7.00 per bag Drag $3.00 per tournament Hose and Nozzle $3.00 per tournament Batter's Box $3.00 per tournament Tournaments No Field Maintenance /Adult $275.00 tournament fee for the park plus $200.00 field usage fee per field No Field Maintenance/Youth $275.00 tournament fee for the park plus $100.00 field usage fee per field for youth organizations not affiliated with Andover Youth With Field Maintenance /Adult $650.00 tournament fee for the park plus $200.00 field usage fee per field plus $300.00 escrow per field for additional maintenance (see tournament app.) With Field Maintenance/Youth $650.00 tournament fee for the park plus $100.00 field usage fee per field for youth organizations not affiliated with Andover Youth Note: 1 day tournaments will be charged 75% of the tournament and field usage fee. Hockey Rink Usage: Adult Rec Play $75.00 per team, per season $10.00 additional, per player, non - resident fee Youth Rec Play $0.00 per team, per person $0.00 additional, per player, non - resident fee Note: Includes the use of rinks for both lighted and non - lighted Rink without Lights (Private Use) $15.00 per hour or $75.00 per day Rink with Lights (Private Use) $20.00 per hour or $100.00 per day Tournaments No Rink Maintenance /Adult $200.00 tournament fee for the rink or rinks plus $100.00 rink usage fee per rink Page 14 No Rink Maintenance/Youth $200.00 tournament fee for the rink or rinks plus $100.00 rink usage fee per rink for youth organizations not affiliated with Andover youth With Rink Maintenance /Adult $400.00 tournament fee for the rink or rinks plus $100.00 rink usage fee per rink plus $300.00 escrow per rink for additional maintenance (see tournament app.) With Rink Maintenance/Youth $400.00 tournament fee for the rink or rinks plus $100.00 rink usage fee per rink for youth organizations not affiliated with Andover youth plus $300.00 escrow per rink for additional maintenance (see tournament app.) Note: 1 day tournaments will be charged 75% of the tournament and rink usage fee. Park Dedication Fees: Single Family Residences $2,°� 899.00 52.952.00 per unit Town Home and Twin Home $2,899.00 $2,952.00 per unit Apartment (Multi - Family) $2,°yz 899..00 $2,952.00 per unit Lot Splits $2,899.00 $2,952.00 per unit Commercial/Industrial $8,694 -00 $8,849.00 per acre or 10% of market value of land, which ever is less (per Ord. 10 Sec.9.07.5) Collected pursuant to development contract or Council resolution Vehicle Rental — Truckster: $50.00 per day and $350.00 refundable damage deposit Page 15 Plannin¢ Adult Use Business License: $8,000.00 per year (see ordinance) Commercial Site Plan Review: Escrow for services & agree to reimburse city for $1,500.00 for small projects less than 5,000 sq. ft. services provided. $2,000.00 for projects between 5,000 and 10,000 sq. ft. $2,500.00 for projects 10,000 sq. ft. and greater Billable Staff Time x Project Recovery Rate Factor (2.0) Comprehensive Plan Amendment: $500.00 - Includes mailing labels Public Notification Sign $30.00 Conditional Use Permit: Commercial $1,000.00 escrow - to facilitate ARC review Residential $350.00 - Includes mailing labels Amended Special Use Permit $200.00 - Includes mailing labels Public Notification Sign $30.00 Recording Fee $100.00 Interim Use Permit: $350.00 - Includes mailing labels Public Notification Sin $30.00 Lot Split Fee: Lot Split $350.00 - Includes mailing labels Public Notification Sign $30.00 Administrative Lot Split $30.00 — 5 acres or more Pawnbroker, secondhand goods dealer, precious metal License: New $5,500.00 per year Renewal $5,000.00 per year Planned Unit Development Fee: PUD Review Fee $1,000 escrow for services & agree to reimburse city for all services provided. Billable Staff time x Project Recovery Rate Factor (2.0) Public Notification Sin $30.00 Plat Fees: Sketch Plan Fee $1,000 escrow for services & agree to reimburse city for all services provided. Billable Staff time x Project Recovery Rate Factor (2.0) Preliminary Plat Filing Fee $350.00 Final Plat Fee $150.00 Plat Escrow Deposit Urban Lot $350.00 per lot Rural Lot $700.00 per lot Public Notification Sin $30.00 Re- zoning: $350.00 - Includes mailing labels Public Notification Sign $30.00 Sign Permit: $2.00 per square foot/side $4.00 per square foot per side erected without permit if approved Towers & Antennas: Application Fee Special Use $2,000.00 escrow - Includes mailing labels Lease Rates Negotiated Variances: Zoning Ordinance Variance Requests $150.00 for single family $125.00 for other requests Zoning Letter: $50.00 Page 16 Public Works Equipment Fee $110.00 per hour (minimum charge % hour) Labor Billable hourly rate times project recovery rate factor Signs: Materials Cost plus administrative fee Labor Billable hourly rate times project recovery rate factor Sanitnry Sewer Laterals: $46..90 547.00 per front foot Plumbing: Homeowner contracts for Sanitary Sewer Rates: Sewer Area Charge $1,613.00 per acre Sewer Connection Fee $435.00 per unit Commercial Connection Fee Rate = 1 connection fee for each SAC unit Sanitary Sewer Extra Depth Lateral Fee: Connection to lateral sanitary sewer at Xeon $15,000.00 plus cost index percentage (Engineers New Record) dated back to Street NW located within the Sophie's South September of 2004. (This connection will only be allowed by City Development Council approval.) (Ord.367, 4- 15 -08) South Coon Creek Drive Sewer Connection $59,138.00 plus cost index percentage (Engineers News Record) dated back N/A to December 2012. Constructed with City Project #11 -10. Sanitary Sewer Lift Station Connection Fee: N/A Fox Hollow Lift Station $238.99 $242.00 per unit Shadowbrook Lift Station $ 9-36.00 $1,055.00 per unit Chesterton Commons Lift Station (Lift Station #4) $5573.09 $583.00 per unit Constance Comers Lift Station (Lift Station #6) $026.00 $1,045.00 per unit Aztec Estates Lift Station (Lift Station #5) $57,345.00 plus construction cost index percentage dated back to Jan. 2004 Undeveloped Open Space (Amount to be charged to remaining benefiting properties when developed.) Sanitary Sewer & Water Main Railroad Penalty/Late Payment Crossing Fee 161" Avenue: &224-.N $225.00 per unit Service Connection/Inspection Fee: $75.00 Sewer Availability Charge - Met Council Fee: $2,485.00 Sewer Contracting: Equipment Fee $110.00 per hour Labor Fee Billable hourly rate times project recovery rate factor Sewer Usage Rates: Monthl Quarterl Sewer Usage Rate $19.79 $59.37 Senior Citizen Reduced Rate* $ 9.90 $29.69 Disabled Persons Reduced Rate* $ 9.90 $29.69 Penalty/Late Payment 18% annually *must meet income eligibility Storm Water Storm Water Utility Fee: Monthl Quarterl Zoning Category: Single Family Urban (per unit) $2-.P $3.12 $ 8.91 S9.36 Single Family Rural, Estates, Suburban $-2.97 53.12 $ 8.91- S9.36 & Farmstead (per unit) Manufactured Housing N/A N/A Multiple Dwelling (per acre) $6:54 $6.87 $19.63 520.61 Business, Comm. Industrial & Public (per acre) N/A $37.8 539.76 Developed Parks (per unit) N/A S 8.9-1 S 9.36 Elementary & Middle Schools (per acre) N/A % l :7 S? S 18.71 High Schools (per acre) N/A $1:7.8 S18.71 Churches (per acre) N/A $17.82 S 18.71 Undeveloped Open Space N/A N/A Penalty/Late Payment 18% annually Page 17 Water Hydrant Meter Deposit & Rental Rates: Deposit Rental Rate 3/4" hydrant meter setup $250.00 $4.00 per day for the first 7 days $2.00 per day thereafter for full rental period 3" hydrant meter setup $1,300.00 $5.00 per day for the first 30 days $3.00 per day thereafter for full rental period Hydrant Use: Deposit (as stated above) plus standard water rates Laterals: $46.00 547.00 per front foot Service Charges: Labor Billable hourly rate times project recovery rate factor Testing 0 to 6" Meters Cost plus administrative fee Violation Penalties: May 151 through August 3151 I' Penalty Warning 2 °d Penalty $100.00 3rd Penalty $200.00 4'h Penalty $200.00 & Turned over to the City Attorney for criminal prosecution. Unit Connection Charges: Residential $4;468 .00 $4,647.00 per unit Non - residential and Institutional (Land owned $4-3;404:00 $13,941.00 per acre or operated by municipal, school district, county, state or other governmental agencies) Water Area Charges: Residential and Commercial $4;094 -00 $4,258.00 per acre Water Main Construction Fee: Water main extension north of White Pine $78,652.34 Wilderness 2 "d Addition / South of Aassness Open Space Water Meter Charges: 3/" Meter $151.74 $154.19 #2 Horn (for 3/4" meter) $60.27 3 /a" Meter with #2 Horn $226.12 $228.57 Special Sizes Cost plus administrative fee Water Permit Fees: Service /Connection/Inspection Fee $75.00 Tapping Main $30.00 Disconnection/Reconnection for Non - Repairs $50.00 HVAC $15.00 Re-Inspection (all) $50.00 per hour Water Usage Rates: Monthly Rate Structure $338 $5.72 Base Rate "$2.12 per 1,000 for 1' 6,000 Gallons $2.N $2.30 per 1,000 for 6,001 - 16,000 $241$2.70 per 1,000 for 16,001 - 33,000 $3-33 $3.45 per 1,000 for 33,001 and above Monthly Minimum V-46 $8.14 Penalty/Late Payment 18% Annually Ouarterly Rate Structure $12.81 Base Rate Q-.03 $2.12 per 1,000 for 151 18,000 Gallons " $2.30 per 1,000 for 18,001 - 48,000 $2§1$2.70 per 1,000 for 48,001 - 99,000 $3.33 $3.45 per 1,000 for 99,001 and above Quarterly Minimum &1541 $16.16 Page 18 Penalty/Late Payment 1 18% Annually Street LiEhtin Charges: Monthl Quarter l Urban Residential Areas $ 2.67 $ 8.00 Rural Residential Areas $ 4.54 $13.60 Commercial Property $ 2.67 $ 8.00 Adopted by the City Council of the City of Andover this le 15'" day of December 2414 2015. Attest: Michelle Harmer — Deputy City Clerk Page 19 CITY OF ANDOVER TAT' A 1 D !_.,.. ae1.e T, aye« Julie Trude - Mayor CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORD. NO. SUMMARY AN ORDINANCE ESTABLISHING PERMIT FEES, SERVICE CHARGES AND VARIOUS OTHER FEES TO BE COLLECTED BY THE CITY OF ANDOVER. The City Council of the City of Andover ordains: Section 1. Pursuant to Minnesota Law, the Andover City Code and upon a review by city staff, a fee schedule for city services, permit fees and various other fees is hereby adopted. 2016 Fee Schedule a) The city code of the City of Andover establishes that certain fees be set from time to time by the City Council. b) City staff has reviewed the current Fee Schedule for the City of Andover and is hereby recommending that the 2016 Fee Schedule, which is available for inspection in the office of the City Clerk, be adopted. C) Upon consideration and review by the City Council, the 2016 Fee Schedule is hereby adopted and becomes effective January 1, 2016. Section 2. This ordinance shall be in full force and effect January 1, 2016. Adopted by the City Council of the City of Andover this 15th day of December, 2015. CITY OF ANDOVER Attest: Julie Trude —Mayor Michelle Hartner — Deputy City Clerk 9 U0 F NDOVE^ 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Hartner, Deputy City Clerk SUBJECT: Approve Application for Exempt Permit/Anoka Area Chamber of Commerce DATE: December 15, 2015 INTRODUCTION The Anoka Area Chamber of Commerce has submitted an application for a raffle at an event they are hosting on February 19, 2016 at the Courtyards of Andover, 13545 Martin Street NW. DISCUSSION Council can either a) approve the application with no waiting period; b) approve the application with a 30 day waiting period; or c) deny the application. ACTION REQUIRED The City Council is requested to consider approval of the application with no waiting period. Respectfully submitted, Michelle Hartner Deputy City Clerk Attach: Application MINNESOTA LAWFUL GAMBLING LG220 Application for Exempt Permit 5 /15 Page 1 of 2 An exempt permit may be issued to a nonprofit Application Fee (non - refundable) organization that: Applications are processed in the order received. If the application • conducts lawful gambling on five or fewer days, and is postmarked or received 30 days or more before the event, the • awards less than $50,000 in prizes during a calendar application fee is $100; otherwise the fee is $150. year. If total raffle prize value for the calendar year will be Due to the high volume of exempt applications, payment of $1,500 or less, contact the Licensing Specialist assigned to additional fees prior to 30 days before your event will not expedite your county by calling 651 -539 -1900. service, nor are telephone requests for expedited service accepted. ORGANIZATION INFORMATION Organization Organization � tvh be,_ c) / Previous Gambling Name: In p Permit Number: (� Minnesota Tax ID Federal Employer ID Number, if any: Number (FEIN), if any: Mailing Address: City: State: Zip: County: Name of Chief Executive Officer (CEO): Daytime Phone: Email: NONPROFIT STATUS Type of Nonprofit Organization (check one): = Fraternal Q Religious Veterans © Other Nonprofit Organization Attach a copy of one of the following showing proof of nonprofit status: (DO NOT attach a sales tax exempt status or federal employer ID number, as they are not proof of nonprofit status.) ❑ A current calendar year Certificate of Good Standing Don't have a copy? Obtain this certificate from: MN Secretary of State, Business Services Division Secretary of State website, phone numbers: 60 Empire Drive, Suite 100 www.sos.state.mn.us St. Paul, MN 55103 651 -296 -2803, or toll free 1- 877 -551 -6767 ElIRS income tax exemption (501(c)) letter in your organization's name Don't have a copy? To obtain a copy of your federal income tax exempt letter, have an organization officer contact the IRS toll free at 1- 877 - 829 -5500. ❑ IRS - Affiliate of national, statewide, or international parent nonprofit organization (charter) If your organization falls under a parent organization, attach copies of both of the following: 1. IRS letter showing your parent organization is a nonprofit 501(c) organization with a group ruling, and 2. the charter or letter from your parent organization recognizing your organization as a subordinate. GAMBLING PREMISES INFORMATION Name of premises where the gambling event will be conducted for raffles, list the site where the drawing will take place): l it Co ` t�tq.1,15 d 7z / tod ve t" Address (do not use P.O. box): � City or Township: i / fid0 Zip: �3 y County: / /il6��( Date(s) of activity (for raffles, 9/Z G indicate the date of the drawing): Check each type of gambling activity that your organization will conduct: Bingo* ❑ Paddlewheels* ❑ Pull -Tabs* ❑Tipboards* Raffle (total value of raffle prizes awarded for the calendar year: $ ) * Gambling equipment for bingo paper, paddlewheels, pull -tabs, and tipboards must be obtained from a distributor licensed by the Minnesota Gambling Control Board. EXCEPTION: Bingo hard cards and bingo number selection devices may be borrowed from another organization authorized to conduct bingo. To find a licensed distributor, go to www.mn.gov /gcb and click on Distributors under List of Licensees, or call 651 -539 -1900. LG220 Anolication for Exempt Permit 5 /ls Page 2 of 2 LOCAL UNIT OF GOVERNMENT ACKNOWLEDGMENT (required before submitting application to the Minnesota Gambling Control Board) CITY APPROVAL for a gambling premises located within city limits COUNTY APPROVAL for a gambling premises located in a township The application is acknowledged with no waiting period. _The application is acknowledged with no waiting period. The application is acknowledged with a 30 -day waiting _The application is acknowledged with a 30 -day waiting period, and allows the Board to issue a permit after 30 days period, and allows the Board to issue a permit after (60 days for a 1st class city). 30 days. The application is denied. Print City Name: Signature of City Personnel: The application is denied. Print County Name: Signature of County Personnel: Date: I Title The city or county must sign before submitting application to the Gambling Control Board. Date: TOWNSHIP (if required by the county) On behalf of the township, I acknowledge that the organization is applying for exempted gambling activity within the township limits. (A township has no statutory authority to approve or deny an application, per Minn. statutes, section 349.213.) Print Township Name: Signature of Township Officer: Title: Date: I CHIEF EXECUTIVE OFFICER'S SIGNATURE (required) — I The information provided in this application is report will be completed and returned to the4 Chief Executive Officer's Signature: CEO's Print Name: -rl.�flff r i Lc. accurate to the best of my knowledge. I acknowledge that the financial I days of the event date. may not sign) Date: jZ- 9 -Zd /S- REQUIREMENTS I MAIL APPLICATION AND ATTACHMENTS Complete a separate application for: Mail application with: • all gambling conducted on two or more consecutive days, or _ a copy of your proof of nonprofit status, and • all gambling conducted on one day. application fee (non - refundable). If the application is Only one application is required If one or more raffle drawings are postmarked or received 30 days or more before the event, conducted on the same day. the application fee is $100; otherwise the fee is $150. Financial report to be completed within 30 days after the Make check payable to State of Minnesota. gambling activity is done: To: Minnesota Gambling Control Board A financial report form will be mailed with your permit. Complete 1711 West County Road B, Suite 300 South and return the financial report form to the Gambling Control Roseville, MN 55113 Board. Questions? Your organization must keep all exempt records and reports for Call the Licensing Section of the Gambling Control Board at 3 -1/2 years (Minn. Statutes, section 349.166, subd. 2(f)). 651 -539 -1900. Data privacy notice: The information requested on this form (and any attachments) will be used application. Your organization s name ano address will be public information when received mein of ruunL �04=LY, M«W16[=Y Commissioners of Administration, Minnesota by the Gambling Control Board (Board) to by the Board. All other information provided will Management & Budget, and Revenue; Legislative determine your organization's qualifications to be private data about your organization until the Auditor, national and international gambling be involved in lawful gambling activities in Board issues the permit. When the Board Issues regulatory agencies; anyone pursuant to court Minnesota. Your organization has the right to the permit, all information provided will become order; other individuals and agencies specifically refuse to supply the information; however, if public. If the Board does not Issue a permit, all authorized by state or federal law to have access your organization refuses to supply this information provided remains private, with the to the information; individuals and agencies for information, the Board may not be able to exception of your organization's name and which law or legal order authorizes a new use or determine your organization's qualifications and, address which will remain public. Private data sharing of information after this notice was as a consequence, may refuse to issue a permit, about your organization are available to Board given; and anyone with your written consent. If your organization supplies the information members, Board staff whose work requires requested, the Board will be able to process the access to the information; Minnesota's Depart- This form will be made available in alternative format (i.e. large print, braille) upon request. An Equal Opportunity Employer C I T Y O F A ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council members CC: James Dickinson, City Administrator FROM: Dana Makinen, Human Resources Man SUBJECT: Approval of Collective Bargaining Agreement/Public Works DATE: December 15, 2015 INTRODUCTION The City Council is requested to consider the adoption of the 2016 -2017 Public Works Union Contract. DISCUSSION The 2016 bargaining process started on May 20, 2015 with the Public Works Union represented by Minnesota Teamsters Public and Law Enforcement Employees' Union Local #320. A list of proposals was presented and through active bargaining the following items are being submitted for approval. 1. Duration of Contract for 2 years, through December 31, 2017 2. 2.5% COLA increase 1/1/16 and 2.0% COLA increase on 1/1/17 3. Me too clause for COLA through December 31, 2017. 4. Add Christmas Eve to Article 22.1 5. 9.5 bidding for shifts, equipment assignments and snow routes will be done by department seniority first Article 16.3 then by total seniority Article 16.2 when work is required outside the department. Bidding will be done if requested by management or a majority of bargaining employees, or if a vacancy occurs. 6. Employees on vacation and sick will be able to use accrued sick hours to pay for the premium of short-tem disability insurance. The full Union contract is available in the Human Resources Office for your review. BUDGETIMPACT Funding for all increases is included in the 2016 City Budget. ACTION REQUESTED Approve the Public Works Union Contract for the years 2016 -2017. Respectfully submitted, a�na M2n`c/ a �J 16. C 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Commander Kevin Halweg - Anoka Co Sheriff's Office SUBJECT: Anoka County Sheriffs Office Monthly Report - Sheriff DATE: December 15, 2015 INTRODUCTION Commander Kevin Halweg from the Anoka County Sheriff's Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Kevin Halweg Anoka County Sheriffs Office I , ANLb Y O F OWE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Pu i WorkslCity Engineer SUBJECT: Hold Public Hearing/Order Plans & Specifications /16- 11/173`d Lane NW Reconstruction - Engineering DATE: December 15, 20155 INTRODUCTION The City Council is requested to hold a public hearing and order plans and specifications for Project 16 -11, 173rd Lane NW Reconstruction. DISCUSSION 173`d Lane NW between Tulip Street NW and Round Lake Boulevard NW is identified in the City's 2016 -2020 Capital Improvement Plan (CIP) for reconstruction in the summer of 2016. This section of roadway was originally paved in 1982. The project would include reclaiming the existing bituminous surface, hauling out excess reclaimed material, minor concrete curb and gutter replacement, minor storm sewer improvements, and paving of a new bituminous surface. This has been a very effective reconstruction method since the City began the process back in 1996. A neighborhood informational meeting was held on November 2, 2015 with the affected residents to discuss the project and answer any preliminary questions they had. Comments sheets, sign in sheet, letters received, and a signed petition received by the neighborhood are attached to this item. The estimated assessment per unit is $2,200.00. Attached are the following: * Resolution Ordering the Improvement * Location Map * Letter to property owners regarding estimated assessment * Public Hearing Notice * Estimated assessment payment schedule * Sign in Sheet from Neighborhood Meeting * Resident Letters and Petition Note: The Amended feasibility was a consent item on this agenda and is included the City Council packet. Mayor and Council Members December 15, 2015 Page 2 of 2 BUDGET IMPACT The project would be funded from the City's Road & Bridge Fund, with 25% of the total project costs (minus extra pavement depth cost over 3" standard street section) which is estimated at $55,110.00 would be assessed to the benefiting properties addressed or fronting along the improvements as identified in the City's Roadway Reconstruction Assessment Policy. The remaining costs ($191,010.00) will be funded through the City's Road and Bridge Fund, and in turn reimbursed through the City's Municipal State Aid funds. ACTION REQUIRED The City Council is requested to hold a public hearing and order plans and specifications for Project 16 -11, 173rd Lane NW Reconstruction. Respectfully submitted, t��...i20. 1 David D. Berkowitz Attachments: Resolution, Location may, etter to property owners regarding es mated assessment Public Hearing Notice,�imated assessment payment sc edule & Sign in Sheet from Neighborhood Meeting, Resident Letters and Petition CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO MOTION by Councilmember to adopt the following: A RESOLUTION ORDERING THE IMPROVEMENT OF PROJECT NO. 16 -11, 173RD LANE NW RECONSTRUCTIONS AND DIRECTING PREPARATION OF FINAL PLANS AND SPECIFICATIONS. WHEREAS, Resolution No. 095 -15 of the City Council adopted on the 17th day of November , 2015, fixed a date for a public hearing; and WHEREAS, pursuant to the required published and mailed notice such hearing was held on the 15th day of December , 2015; and WHEREAS, all persons desiring to be heard were given such opportunity for same; and NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Andover to hereby order improvement Project No. 15 -11 . MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 15th day of December , 2015, with Councilmembers the resolution, and Councilmembers resolution was declared passed. ATTEST: Michelle Hartner — Deputy City Clerk voting in favor of voting against, whereupon said CITY OF ANDOVER Julie Trude - Mayor ANDOVER Project Location Map EXHIBIT 1 173RD LAND RECONSTRUCTION Langseth M k 1 j 174TH LN y O ,Oa E r I 173RD LN ®�t Y t 4 y. �f �1• yy d uJ 10'O� � ` r 4 Location Map L E G E N D Qq Project Location LotslParcels N N E Park S Water Right of Way City Limits 0 150 300 450 Potential Lot Split Feet umen a is ata ng�neenng ro�ects ibit 1.mxtl 1H) ANL6 6 q 1685 CROSSTOWN BOULEVARD N.W. . ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV November 18, 2015 Re: 173rd Lane NW Reconstruction (Round Lake Boulevard NW to Tulip Street NW /Project 16 -11 Public Hearing Notice Dear Resident: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 173`d Lane NW Reconstruction. The proposed improvements for this project consist of reclaiming the existing bituminous and mixing it with a portion of the underlying aggregate base, minor concrete curb and gutter replacement, minor storm sewer improvements and 3.5 inches of new bituminous paved over the reclaimed aggregate base. The total estimated cost of the proposed improvements is $246,120.00. This estimated cost includes construction costs, contingencies, and indirect costs. Twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. The total estimated assessment amount is $55,110.00. The remaining seventy -five percent (75 %) of the costs (plus extra depth pavement over 3" standard street section) associated with the project would be funded through the City's Road and Bridge Fund, and in turn reimbursed through the City's Municipal State Aid funds. The City costs are estimated at $191,010.00. The estimated assessment to each property fronting along the improvement is $2,300.00. The actual assessment amount will be determined based upon actual construction costs. This cost could be assessed over a 8 -year period at 5.5% interest (maximum rate), or the assessment could be paid in full with no interest within 30 days of the final assessment hearing, which would take place in the fall of 2016. Enclosed is a public hearing notice and location map for the proposed project. If you have any questions, feel free to contact me at (763) 767 -5133, or Jason Law, Assistant City Engineer at (7K) 767 -5130. Si cerely, David D. Berkowitz, P.E. Director of Public Works /City Engineer Encl. cc: Mayor & City Council C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W . ANDOVER, MINNESOTA 55304. (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENTS PROJECT NO. 16 -11 173RD LANE NW RECONSTRUCTION (ROUND LAKE BOULEVARD NW TO TULIP STREET NW) NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, at the regularly scheduled City Council meeting on Tuesday, December 15, 2015 at 7:00 PM to consider construction of the following improvements: 173rd Lane NW Reconstruction (Round Lake Boulevard NW to Tulip Street NW) The properties to be assessed, pursuant to Minnesota Statutes Section 429, for the improvements are within the following described area: 173rd Lane NW Reconstruction (Round Lake Boulevard NW to Tulip Street NW) The estimated assessment rate is $2,300.00 /unit. Such persons desiring to be heard with reference to the proposed improvements will be heard at this meeting. CITY OF ANDOVER M helle Hartner —Deputy City Clerk Publication Dates: November 27 & December 4, 2015 (Anoka Union) I f1lmn� a 9 NDOVER • s �—'i Project Location Map EXHIBIT 1 173RD LAND NW RECONSTRUCTION x -.rcp• :_:�u. `1.74TH LN ' "+c 0 O 174TH A`l� CL H .4 .' CL loplop, I rra , F .. 173RD LN - ` 3te .... -.4 •. w -. ��y chi. � � (, � .��r � M +w t �`i •r i 9.� aFt : •i Ye' �� .�' eon �5�+ L E G E N D Project Location [ Lots /Parcels Park Water Right of Way City Limits Document Path. H. 1GadatatEnglneennglProjects\CIP \I �`J� M-�� i• =^Xtiu 1}}- �A. Zy 0 150 300 450 Feet J Pi fr l° 100 TT Y 0 F )O ` V L 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV December 1, 2015 Re: 173rd Lane NW Reconstruction (Round Lake Boulevard NW to Tulip Street NW /Project 16 -11 Public Hearing Notice Dear Resident: A feasibility report has been prepared to determine the estimated costs associated with road improvements in your area for the proposed 173`d Lane NW Reconstruction. The proposed improvements for this project consist of reclaiming the existing bituminous and mixing it with a portion of the underlying aggregate base, minor concrete curb and gutter replacement, minor storm sewer improvements and 3.5 inches of new bituminous paved over the reclaimed aggregate base. The total estimated cost of the proposed improvements is $246,120.00. This estimated cost includes construction costs, contingencies, and indirect costs. Twenty -five percent (25 %) of the total project costs would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. The total estimated assessment amount is $55,110.00. The remaining seventy -five percent (75 %) of the costs (plus extra depth pavement over 3" standard street section) associated with the project would be funded through the City's Road and Bridge Fund, and in turn reimbursed through the City's Municipal State Aid funds. The City costs are estimated at $191,010.00. The estimated assessment to each property fronting along the improvement is $2,300.00. The actual assessment amount will be determined based upon actual construction costs. This cost could be assessed over a 8 -year period at 5.5% interest (maximum rate), or the assessment could be paid in full with no interest within 30 days of the final assessment hearing, which would take place in the fall of 2016. Enclosed is a public hearing notice and location map for the proposed project. If you have any questions, feel free to contact me at (763) 767 -5133, or Jason Law, Assistant City Engineer at (763) 767 -5130. Sincerely, ("�� 0. David D. Berkowitz, P.E. Director of Public Works /City Engineer Encl. cc: Mayor & City Council C I T Y O F ND ®VE 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA NOTICE OF HEARING ON IMPROVEMENTS RD PROJECT NO. 16 -11 173 LANE NW RECONSTRUCTION (ROUND LAKE BOULEVARD NW TO TULIP STREET NW) NOTICE IS HEREBY GIVEN that the City of Andover, Anoka County, Minnesota will meet at the Andover City Hall, 1685 Crosstown Boulevard NW in the City of Andover, at the regularly scheduled City Council meeting on Tuesday, December 15, 2015 at 7:00 PM to consider construction of the following improvements: 173rd Lane NW Reconstruction (Round Lake Boulevard NW to Tulip Street NW) The properties to be assessed, pursuant to Minnesota Statutes Section 429, for the improvements are within the following described area: 173rd Lane NW Reconstruction (Round Lake Boulevard NW to Tulip Street NW) The estimated assessment rate is $2,300.00 /unit. Such persons desiring to be heard with reference to the proposed improvements will be heard at this meeting. CITY OF ANDOVER Mi helle Hartner— Deputy City Clerk Publication Dates: November 27 & December 4, 2015 (Anoka Union) ANDOVER Project Location Map EXHIBIT 1 173RD LAND NW RECONSTRUCTION IF971M t I , Langseth 7 7i I t �° ,.174TH LN PC o Ahly. t s _ _I r �. •..Y ���'$� t` � ate. • 'a 0 174TH a e A ,Q. �+_! �{ a a0 a 174TH qV F �_•�.� .. � a. � .. ....ail. %LL..1j�"1p�3.� �t`.tc. ®1 �r x Z tA[iG MA. - t i K O Al 7. � Ily L E G E N D Project Location 173RD LN Lots /Parcels j� Park r Right of Way R City Limits • •*a l4t 4 ' t •i • a r '91.JT ,. ` 1' � �� ^�� ' -..>_ � � _ ate• t♦!. .. . vit CL `•41 ®1 �r x Z tA[iG MA. - t i K O Al 7. � Ily L E G E N D Project Location Lots /Parcels j� Park Water Right of Way City Limits Do ment Path: H: \GisAata\Engineenng \Projects \CIP 2015.mxd 0 150 300 450 Feet PRELIMINARY ASSESSMENT BREAKDOWN DATE: PROJECT: 173rd Lane NW Reconstruction City Project 16 -11 PIN: LOT: BLOCK: Address: Overlay $2,200.00 Interest Rate: 4.50% Number of Payments: 8 Annual Payment: $ 333.54 Principal Balance $1,965.46 1,720.37 1,464.25 1,196.60 916.91 624.63 319.20 0.00 2017 2018 2019 2020 2021 2022 2023 2024 TOTAL Principal $ 234.54 $ 245.09 $ 256.12 $ 267.65 $ 279.69 $ 292.28 $ 305.43 $ 319.20 $ 2,200.00 Interest 99.00 88.45 77.42 65.89 53.85 41.26 28.11 14.36 468.34 Total $ 333.54 $ 333.54 $ 333.54 $ 333.54 $ 333.54 $ 333.54 $ 333.54 $ 333.54 $ 2,668.32 Principal Balance $1,965.46 1,720.37 1,464.25 1,196.60 916.91 624.63 319.20 0.00 CNI j ,..s -.. _ T ' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Name r) J01-In I S e F0/"1 0i,'l-C s 173rd Lane NW Reconstruction (C.P. 16 -11) Informational Meeting Monday, November 2, 2015 5:30 p.m. — 6:30 p.m. Address Phone 3EV — 1-134 '140 3 -- D2 - - /Y /3 E -Mail J�yle Q, �, -1 �2Li�11lLL��ieLL(J %lJ 7y ��� Le 33z °� i 73 ,� 3 t94 173,d LN/ N\d 7(03 - 5,67 -`112V ISO!esscn�yahoo..�„�, 33o8- 73` =�LN,a /l/�� 763 -7s-3 7;-79 ,fir /o %, dGJIGr,%y,11.v COMMENT SHEET 173rd Lane NW Reconstruction (C.P. 16 -11) Informational Meeting Monday, November 2, 2015 5:30 p.m. — 6:30 p.m. Name: Address: 9, ?0`3- 17 ?r&1 Phone: 7012- 75'3_ZVY E -Mail: ©C kolGno�S� / Check the following boxes if you have an underground sprinkler system or electric fence. ❑ Existing Underground Sprinkler System ❑ Existing Underground Electric Fence Comments: //�u„ k y6H 73�is / D4Dri- ;ie .52 y i Lwt't� lye ` Gja�fie� o�40 HAEngineering \City Projects \Open City Projects \I6 -11 173rd Ln NW Reconstruction \Word Documents \Correspondence \Info Meeting Comment Sheecdoc 10/27/2015 IL -I/ RECEIVED OCT 2 9 2015 Jason Law, P.E. City of Andover CITY OF ANDOVER We enclose a copy of your letter to us of 10/19/2015 for reference. Our understanding of the history of this road is that originally this was a dirt road. Then the city proposed to the residents on this road that if they gave up 9 feet on both sides of the road the city would create a through street and the City would maintain the road. The deal was sealed. Now the City wants to repair the street and assess each homeowner on the street about $2.300. When the original agreement was reached the homeowners gave up their 9 feet and they understood that was a permanent give up. When the City agreed to maintain the road the homeowners had the understanding that the maintenance was permanent too. How can the city now renege on their promise? Can the homeowners now take back their 9 feet? Now that would be pretty messy. To exacerbate the issue this is a through street. 90% of the use of the street is by other than the residents on the street. We have gravel trucks passing by at 6am and many use this as a shortcut to and from county road 9. We assume "benefitted properties" applies equally to dead end streets as it does to our through street. We believe we need to alter the definition of benefitted properties to not only include people living on the street as there is an inherent discrimination against us as compared to a purely residential street. We need to do a sampling of the traffic to determine precisely the local traffic and the pass through traffic. We stand ready to aide this process. We do not argue the need for the repair. It is much needed. We ask only that the original promise by the city be kept and if the City gained 18 feet permanently and gave up only temporary maintenance benefit why should we not fight the city for anything else they want because what we give up is forever and what you give up is only temporary. We will have our say at the ballot box. Now if we are not successful on the first issue, we ask only that the assessment process be fair as between the residential streets and the through streets. � �.I and hS irley Olson 3551173`d lane NW Andover, MN 55304 August 3, 2015 Jason J. Law Assistant City Engineer City of Andover 1685 Crosstown Boulevard NW Andover, MN 55304 RE: City of Andover 2016 Street Reconstruction (C.P.16 -11) Mr. Law: 1 6 "1 .1 RECEIVED AUG 5 2015 CITY OF ANDOVER With respect to your attached letter of June 29, 2015. As your are aware Mr. Marvin Kalbow delivered a letter to your office July 9, 2015 which was signed by (every) resident that resides on 173'd. LN between Round Lake Blvd. and Tulip Street. This street is (through street), IT IS HEAVY traveled. The neighborhood to the west of Tulip Street ALL use 173'". LN to came and go from there homes. We cannot even park on this street. The sheriff along with Andover fire vehicles us this road as a through street when there is an emergency in this area. You are asking 25 families to pay (25 %) of Roadway Reconstruction costs! (When this Street is used as main throughfare for all residents that reside to the west of Tulip Street from 172'". LN up to 180 Ave., west to Blackfoot St. basically the (Timber Trails Park) neighborhood as well as the surrounding area to the west of Tulip Street. Lets divide this (25 %) reconstruction costs farely, ALL residents in this area must contribute to maintain this throughfare. (It is the only fairway to proceed with this project). If you like I will be more than happy to set up a camera on 173'd LN so you can observe this traffic first hand. Respectfully advised, Cindy & &)mus Draack 3435 173`d. LN NW Andover, MN 55304 Attachments (3) 1689 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV June 29, 2015 Re: City of Andover 2016 Street Reconstruction (C.P. 16 -11) 173`d Lane NW (Round Lake Blvd to Tulip Street) Dear Andover Resident: Each year the roadway segments that are in the most need of repair throughout the City are reconstructed as a portion of our street reconstruction program. Your neighborhood (173` Lane from Round Lake Blvd to Tulip Street) has been identified in the City's 5 -Year Capital Improvement Plan for reconstruction during the summer of 2016. City staff is in the process of completing survey work in your neighborhood. The design, project management, and inspection will be handled by the City of Andover engineering department. The project would consist of milling the existing bituminous roadway, hauling out the excess material, minor curb and gutter replacement, replacing deteriorated storm sewer pipes / structures (if deemed necessary), and constructing a new bituminous surface. Seventy-five (75 %) of the total project costs would be funded through the City's Road and Bridge fund and the remaining twenty-five (25 %) of the total project costs would be assessed to the benefiting properties in accordance with the City's Roadway Reconstruction Assessment Policy. "Benefiting properties" is defined as those properties fronting along /addressed along the roadways being reconstructed. A preliminary feasibility report will be prepared this fall to determine estimated assessment amounts for each parcel. A Neighborhood Informational Meeting will be scheduled later this year to discuss the project and receive any feedback you may have regarding the proposed project. At this meeting City staff will be able to provide estimated assessment amounts as identified in the preliminary feasibility report. You will be notified of this meeting via mail once it is scheduled. Please feel free to contact me if you have any questions at (763) 767 -5130 or David Berkowitz, Director of Public Works / City Engineer, at (763) 767 -5133. Sincerely, C Y OF ANDOVER Jason J. Law, P.E. Assistant City Engineer Cc: David Berkowitz, City Engineer File July 9, 2015 Re: City of Andover 2016 Street Reconstruction (C.P. 16 -11) 173rd Lane NW (Round Lake Blvd to Tulip Street City of Andover Engineering Department, My name is Marvin Kalbow, my wife Mary and I live at 3250 173rd Lane NW Andover, MN. We have lived here since 1967. When we recently received a letter from your office regarding reconstruction of our street 173rd Lane NW, we were upset to say the least, in reading that we the residents, living on 173rd between Round Lake Blvd to Tulip Street, would be assessed for 25% of the cost of reconstruction. The residents living on 173rd Lane NW never asked for this street to be hard surfaced. We lived with a dirt road for 10 -12 years and were very happy. Then the City of Andover decided to make 173rd into a collector street or through street, so that our neighbors to the West and Northwest back by the river would have a convenient and fast way to travel between Tulip Street and Round Lake Road, this was around 1979 —1980. The Andover City Hall at that time said that if we the residents would donate some of our yard frontage, the city would construct and maintain this collector or through street without anv cost to us residents. As a result the street 173rd Lane NW between Round Lake Blvd and Tulip street was reconstructed and became just that, a collector through street. It changed the peaceful country life style that we the residents had become accustomed to. As time went on more people building and living in West and Northwest Andover, starting using 173rd Lane NW. Therefore it became more like a County Road or Highway traffic conditions. When I read in your letter that you defined the residents or property owner being the benefactors of this reconstruction, I was upset. The people that really benefit from this collector or through street are our neighbors. It actually has become a menace to the residents living on this street. I believe I can honestly say that 90% plus of the wear and tear on 173rd is caused by people and vehicles that don't reside or have property on 173rd between Round Lake Road and Tulip St. I fear for the safety of my grandchildren when they come to visit us, as there is so much traffic and speeding traffic. I have had friends and relatives standing in our yard ask me: "is there always this much traffic and speeding traffic on your street "? If that had been a prospective buyer for our house with young children talking to me, I would have most likely lost a buyer. So I feel that 173rd, being a collector or through street reduces our property value. Most everyone traveling to and from the West and Northwest of Andover uses 173rd Lane NW and it's every kind of traffic you can think of. Heavy trucks loaded with heavy loads from black dirt, fill dirt, gravel, excavating equipment, etc. This type of traffic is noisy and actually vibrates our windows and cabinets. Recently when the county reconstructed county road #58 (Tulip Street) we had 18 wheeler belly dump trucks hauling heavy loads over 173rd for days every few minutes, like clockwork. I don't believe this street 173rd was constructed for this kind of abuse. There should be some kind of weight restrictions, also with this high volume of traffic comes a mess on our street. I pick up everything from pop cans, water bottles, McDonald bags with food still left in them, empty cigarette packs and even empty beer cans. I could go on and on, that's why I made the statement that our street 173rd has become a menace, not a benefit. Our street is no longer our street, it's everyone's street at our expense and frustration. I have discussed this situation with several of our neighbor's on 173rd and they feel exactly as my wife Mary and I do. If 173rd Lane between Round Lake Road and Tulip street is to be reconstructed, "Think about It ", it's not the residents that are the benefactors, it's our West and Northwest neighbors and the general public. They all have the convenience and benefit of using 173rd collector street or through street to get to and from their destinations. This traffic is what does most of the damage to our street. Mary and I have enjoyed 48 years of living here in Andover, a great community and neighbors but I can't say I like a collector or through street in front of our house. It is a safety hazard to our family and reduces our property value. In 48 years of living at this residence, we have never complained to City Hall until now but to get hit with an assessment at this stage of our lives is a real kick in the teeth, because it is for someone else's benefit and convenience. f 6 � I I July 9, 2015 Re: City of Andover 2016 Street Reconstruction (C.P. 16 -11) 173`d Lane NW (Round Lake Blvd to Tulip Street City of Andover Engineering Department, My name is Marvin Kalbow, my wife Mary and I live at 3250 173`d Lane NW Andover, MN. We have lived here since 1967. When we recently received a letter from your office regarding reconstruction of our street 173`d Lane NW, we were upset to say the least, in reading that we the residents, living on 173rd between Round Lake Blvd to Tulip Street, would be assessed for 25% of the cost of reconstruction. The residents living on 173`d Lane NW never asked for this street to be hard surfaced. We lived with a dirt road for 10 -12 years and were very happy. Then the City of Andover decided to make 173`d into a collector street or through street, so that our neighbors to the West and Northwest back by the river would have a convenient and fast way to travel between Tulip Street and Round Lake Road, this was around 1979 —1980. The Andover City Hall at that time said that if we the residents would donate some of our yard frontage, the city would construct and maintain this collector or through street without anv cost to us residents. As a result the street 173`d Lane NW between Round Lake Blvd and Tulip street was reconstructed and became just that, a collector through street. It changed the peaceful country life style that we the residents had become accustomed to. As time went on more people building and living in West and Northwest Andover, starting using 173`d Lane NW. Therefore it became more like a County Road or Highway traffic conditions. When I read in your letter that you defined the residents or property owner being the benefactors of this reconstruction, I was upset. The people that really benefit from this collector or through street are our neighbors. It actually has become a menace to the residents living on this street. I believe I can honestly say that 90% plus of the wear and tear on 173`d is caused by people and vehicles that don't reside or have property on 173`d between Round Lake Road and Tulip St. I fear for the safety of my grandchildren when they come to visit us, as there is so much traffic and speeding traffic. I have had friends and relatives standing in our yard ask me: "Is there always this much traffic and speeding traffic on your street "? If that had been a prospective buyer for our house with young children talking to me, I would have most likely lost a buyer. So I feel that 173rd, being a collector or through street reduces our property value. Most everyone traveling to and from the West and Northwest of Andover uses 173rd Lane NW and it's every kind of traffic you can think of. Heavy trucks loaded with heavy loads from black dirt, fill dirt, gravel, excavating equipment, etc. This type of traffic is noisy and actually vibrates our windows and cabinets. Recently when the county reconstructed county road #58 (Tulip Street) we had 18 wheeler belly dump trucks hauling heavy loads over 173rd for days every few minutes, like clockwork. I don't believe this street 173rd was constructed for this kind of abuse. There should be some kind of weight restrictions, also with this high volume of traffic comes a mess on our street. I pick up everything from pop cans, water bottles, McDonald bags with food still left in them, empty cigarette packs and even empty beer cans. I could go on and on, that's why I made the statement that our street 173rd has become a menace, not a benefit. Our street is no longer our street, it's everyone's street at our expense and frustration. I have discussed this situation with several of our neighbor's on 173rd and they feel exactly as my wife Mary and I do. If 173rd Lane between Round Lake Road and Tulip street is to be reconstructed, "Think about It ", it's not the residents that are the benefactors, it's our West and Northwest neighbors and the general public. They all have the convenience and benefit of using 173rd collector street or through street to get to and from their destinations. This traffic is what does most of the damage to our street. Mary and I have enjoyed 48 years of living here in Andover, a great community and neighbors but I can't say I like a collector or through street in front of our house. It is a safety hazard to our family and reduces our property value. In 48 years of living at this residence, we have never complained to City Hall until now but to get hit with an assessment at this stage of our lives is a real kick in the teeth, because it is for someone else's benefit and convenience. IG- I( I am attaching a list of names and signatures of residents of 173`d Lane NW Andover, between Round Lake Road and Tulip Street that feel this is an unfair assessment. We urge you to reconsider as to how this project should be funded. Thank You, Marvin Kalbow —and residenmt of 173`d Lane NW between Round Lake Road and Tulip Street. NAME ADDRESS PHONE Ma.r u rl 4- Max 1 ayf bocd 3 a 5- o Y _ 7G3- W .2384 763 r7W E -Mail rnI(&/dui &eOA045A, �J/ /P , Zi S� � —/�50 S � 76 3 , 3 00- >6 ,�-- C 7(03 - Val -7ozf 7C3d )t3' �L4� &cA314nke2- C;Iww �Il . cov� GE2,A�� L� (`7 /��Cr -+,�+ Off -w� 3S3v 7G3- Z3Y -Y( c/ &*M J !cxz-- 35 l (763,) x-13 05 71 6e, aA han'r\ Crane_ 3yoo &(a- i- 77(,'i l I;L, Tlcl c7(; 3 -?s3- �Z7cf Pc�ol�+,c')C' �y•+�cf `l( B�Y� 767 -609? dreedrLSc �° 763) 5�27 - c� i Z9 �L' G&-7 ` 30 3Us5 7G3 5/g E- � Edwards, Anita From: Richard Haas <redboots34 @yahoo.com> Sent: Monday, July 13, 2015 3:11 PM To: Edwards, Anita Subject: subject: opposition to the road dear anita as my agent you are authorized to sign both richard e Habrook and carolyn hasb rook opposition to the road..... please sign our names to any petition in opposition to the roa d. Sincerely Richard E Hashrook i k N T Y O F 17� D OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administral FROM: David L. Carlberg, Community (rector SUBJECT: Consider Rezoning From M -2, Multiple Dwelling to NB, Neighborhood Business — 2604 138th Avenue NW — City of Andover DATE: December 15, 2015 INTRODUCTION The City Council is asked to review and approve the request to rezone the property located at 2604 138'h Avenue NW from M -2, Multiple Dwelling to NB, Neighborhood Business as requested by the City of Andover. DISCUSSION In November 2015, the Metropolitan Council and the City of Andover City Council approved a Comprehensive Plan Amendment (CPA) that changed the land use designation for the property from Urban Residential High Density (URH) to Neighborhood Commercial (NC). The adopted CPA allows for the parcel to be developed into commercial uses including office uses. Attached is a map that shows the proposed rezoning boundaries and approved land use changes. As with all rezonings, the City shall find one of the two following findings that are provided by state statute: • The original zoning was in error. • The character of the area or times and conditions have changed to such an extent to warrant the rezoning. In this case, times and conditions have changed to warrant the rezoning. There is a need in the City for additional commercial space as identified in the Retail Market Analysis that was completed in 2012. Planning Commission Review The Planning and Zoning Commission held a public hearing at their December 8, 2015 meeting and is recommending approval of the rezoning request subject to the findings of the attached ordinance amendment. ACTION REQUESTED The City Council is asked to approve the Ordinance Amendment to rezone the property as presented. Attachments Ordinance Amendment Location Map Aerial Map Existing Zoning Map Approved CPA Map Draft Minutes December 8, 2015 P & Z Commission Respectfully Submitted, 44 1/.c David L. Carlberg CITY OF ANDOVER COUNTY OFANOKA STATE OF MINNESOTA ORDINANCE XXX AN ORDINANCE AMENDING CITY CODE TITLE 12 -3 -4, ZONIr MAP OF THE CITY OF ANDOVER. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY OR City Code 12 -3 -4, The Zoning District Map of the City of Andover is follows: 1) Rezone land from M -2, Multiple Dwelling to NB, Neighborhood Business shown on Exhibit A and legally described as follows: All that part of the South Half of the Northeast Quarter of Section 33, Township 32, Range 24, Anoka County, Minnesota described as follows: Commencing at a point on the South line of said South Half of the Northeast Quarter distant 1536.0 feet West from the Southeast corner of said South Half of the Northeast quarter; thence North at right angles to said South line a distance of 227.84 feet to the actual point of beginning of the tract of land to be hereby described; thence North 59 degrees 51 minutes West a distance of 240.58 feet to the center line of County State Aid Highway No. 18 as shown in Document No. 332891; thence North 30 degrees 37 minutes 55 seconds East along said center line a distance of 110.00 feet; thence South 59 degrees 51 minutes East a distance of 302.97 feet to a point on a line drawn at right angles to the South line of said South Half of the Northeast Quarter from a point on said South line distant 1426.0 feet West from the Southeast corner of said South Half of the Northeast Quarter, said point being 291.15 feet North as measured along said right angle line from said South line; thence South 60 degrees 04 minutes 50 seconds West -a distance of 126.91 feet to the actual point of beginning. Subject to an easement for road purposes over the Northwesterly 50 feet thereof as measured at right angles to the center line of said County State Aid Highway No. 18. Except that part of the above described property lying Southeasterly of the following described line: Commencing ..at the Southeast corner of the South Half of the Northeast Quarter of Section 33, Township 32, Range 24, Anoka County, Minnesota; thence West, assumed bearing along the South line of said South Half of the Northeast Quarter a distance of 1536.00 feet; thence North at right angles to said South line, a distance of 227.84 feet to the point of beginning of said line; thence North 30 degrees 09 minutes 00 seconds East a distance of 109.99 feet to the Northerly line of the above described property and said line there terminating. 2) The finding for the rezoning is that the properties are located within the Metropolitan Urban Service Area. Times and conditions have changed. It is now appropriate to rezone the property from M -2, Multiple Dwelling to NB, Neighborhood Business. 3) All other sections of the Zoning Ordinance shall remain as written and adopted by the City Council of the City of Andover. Adopted by the City Council of the City of Andover on this 15'b day of December, 2015. ATTEST: Michelle Hartner, City Clerk CITY OF ANDOVER Julie Trude, Mayor Location Map - 2604 138th Ave NW �+ R N AN ,r V L 1 \ 2619 _ iii 260 2622 - 2601 13784 2,559 Y 13750 2600 2 2556 2542 0 2 0 13725 N 2705 0 V • BUNKER LAKE BLVD NW f m 27:32 � f l _ a z i 26211 2607 1 2557 1 2543 BUNKER LAKE BLVD NW BU NKE0. U Comments Public Hearing Notification and Location of Proposed Rezoning Date Created: November 20, 2015 Disclaimer.- This is a disclaimer. Don't use this map irresponsibly. i i c w 6 1 ,. '�. ►14-1 260 . -� r 260 � (7) ' or 3 7 51►" _ to o f ' i } 1 2w60 Cy` w I1 ANDOVER Rezoning M -2 to NB 2658 2646 263=1 2622 13784 13750 1 2705 2620 1:3694 I 136 13725 26 2611 2G 14 2612-,/ 13821 1TN 2619 2605 21101 2559 LG�III 33)u 26 tO 2(100 260-1 2516 25 -12 2604 1 2604 2621 1 2607 1 2557 1 2343 1 BUNKER LANE BLVD NW 2620 Date Created: December 02, 2015 Disclaimer: The provider makes no representation or warranties with respect to the reuse of this data. C I T 5 I r NDOVER. I - / 00 1� 0� ti N F W N k to Legend OLand Use Change LAND USE URL - Urban Residential Low - URH - Urban Residential High LC - Limited Commercial INC - Neighborhood Commercial OS - Open Space I Land Use Change of 1.57 acres from URH - Urban Residential High to NC - Neighborhood Commercial �,2eTy\ 0 125 G� 13725 a N 250 BUNKER LAKE BLVD 500 Regular Andover Planning and Zoning Commission Meeting O� Minutes —December 8, 2015 44ot Page 2 Motion by Nemeth, seconded by Koehler, to approve the minutes as amended. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. PUBLIC HEARING: Rezoning Pro�erty from M -2, Multiple Dwelling to NB, - Neighborhood Business — 2604138' Avenue NW Community Development Director Carlberg noted the purpose of this item is to hold a public hearing and take input on rezoning property from M -2, Multiple Dwelling to NB, Neighborhood Business at 2604 138th Avenue NW. Community Development Director Carlberg reviewed the proposed rezoning with the Commission. Motion by Koehler, seconded by Nemeth, to open the public hearing at 7:06 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. No one wished to address the Commission. Motion by Koehler, seconded by Cleven, to close the public hearing at 7:07 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, I- absent (Gudmundson) vote. Commissioner Nemeth asked if the previous rezoning was for a land use change only. Mr. Carlberg stated it was just for a land use change. Commissioner Koehler asked if the City wanted to make sure the zoning matched the land use. Mr. Carlberg stated that was correct. Commissioner Sims asked what the other zoning was on the other properties around this parcel. Mr. Carlberg stated the parcels are zoned M -2, Multiple Dwelling, which is a high density residential zoning. Commissioner Sims asked if there is anything on those parcels. Mr. Carlberg stated there was not anything on the triangle parcel but there are four plex apartment units to the east. Motion by Nemeth, seconded by Peterson, to recommend to the City Council approval of the rezoning from M -2, Multiple Dwelling to NB, Neighborhood Business at 2604 138th Avenue NW. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Community Development Director Carlberg stated that this item would be before the Council at the December 15, 2015 City Council meeting. PUBLIC HEARING: Variance for Parking Setback from Street —13650 Hanson Boulevard NW C I T 1 O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Councilmembers CC: Jim Dickinson, City Administrator Dave Carlberg, Community Devel t Director FROM: Brett Angell, Associate Planner 0 SUBJECT: Consider Conditional Use Permit (15 -05) - Retail Trade and Services - 13650 Hanson Boulevard NW — Klodt Incorporated - Planning DATE: December 15, 2015 INTRODUCTION The applicant, John Bell of Klodt Incorporated, is requesting a conditional use permit to allow for retail trade and service at 13650 Hanson Boulevard NW. City Code 12 -12 requires a conditional use permit for retail and service in the Industrial zoning district. DISCUSSION The applicant is planning to build a new 13,000 square foot, one story, multi- tenant commercial building at the location of the former gas station owned by Croix Oil at the southwest corner of Bunker Lake Boulevard and Hanson Boulevard. Other permitted uses, such as restaurants are also anticipated to occupy space within the new building. The new building will have an "L" shaped configuration with the front sides of the building facing Hanson Boulevard and Bunker Lake Boulevard. To access the site, the applicant proposes to utilize three of the existing curb cuts. Customer parking will mostly be located on the north side and east side of the site. The southeast corner of the site will have a trash enclosure, loading and delivery areas, utility service area, business access points and employee parking. Exterior finishes of the proposed building will be of brick masonry and storefront glass, with accents of stucco and prefinished metals. Comprehensive Plan Comparison The Comprehensive Plan lists Bunker Lake Boulevard and Hanson Boulevard as Commercial Corridors. The proposed development is consistent with this designation. Conditional Use Permit Criteria City Code 12 -14 -6 B. provides the following criteria for granting conditional use permits: 1. In granting a Conditional Use Permit, the City Council shall consider the advice and recommendation of the Planning and Zoning Commission and: a. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. b. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. c. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. 2. If it shall determine by resolution that the proposed use will not be detrimental to the health, safety, morals, or general welfare of the community, nor will cause serious traffic congestion or hazards, nor will seriously depreciate surrounding property values, and that said use is in harmony with the general purpose and intent of this title and the Comprehensive Plan, the City Council may grant such permits. Planning Commission Recommendation On December 8, 2015, the Planning and Zoning Commission held a public hearing regarding the conditional use permit request in which there was no public input. A draft of the meeting minutes have been attached for your review. The Commission unanimously recommended approval of the proposed conditional use permit. ACTION REQUESTED The City Council is asked to review the conditional use permit request and consider the recommendation of approval by the Planning and Zoning Commission. Respectfully submitted, Brett Angell Associate Planner Attachments Resolution Location Map Letter from the Applicant Site Plan Draft Dec. 8, 2015 Planning Commission Minutes Cc: John Bell, Klodt Incorporated, 50 Groveland Terrence, Suite A, Minneapolis, MN 55403 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION GRANTING THE CONDITIONAL USE PERMIT REQUEST OF JOHN BELL, KLODT INCORPORATED, FOR RETAIL TRADE AND SERVICES TO BE ALLOWED AT 13650 HANSON BOULEVARD NW LEGALLY DESCRIBED AS: LOT 4, BLOCK 1, PANKONIN ADDITION, EXCEPT THE WEST ONE HUNDRED FORTY - EIGHT (148) FEET AS MEASURED AT RIGHT ANGLES TO THE WEST LINE OF SAID LOT 4, ACCORDING TO THE PLAT THEREOF ON FILE AND OF RECORD IN THE OFFICE OF THE REGISTRAR OF TITLES OF ANOKA COUNTY, MINNESOTA; AND THAT PART OF THE VACATED SERVICE ROAD ACCRUING THERETO; EXCEPT THAT PART OF THE PROPERTY TAKEN FOR GROUSE STREET NW AS DESCRIBED IN COUNTY DOCUMENT NUMBER 290262. WHEREAS, John Bell, Klodt Incorporated, has requested a conditional use permit for a retail trade and services on the subject property; and WHEREAS, City Code 12 -12 requires a conditional use permit for retail trade and service in the industrial zoning district; and WHEREAS, the Planning Commission held a public hearing and has reviewed the request; and WHEREAS, the Planning Commission finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover and recommends to the City Council approval of the conditional use permit as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning and Zoning Commission and approves the conditional use permit for a retail trade and service on said property. Adopted by the City Council of the City of Andover on this 15th day of December, 2015. CITY OF ANDOVER ATTEST: Michelle Hartner, Deputy City Clerk Julie Trude, Mayor Location Map AN-fr OVER LVD NW BUNKER LAKE BLVD NW 1 a 0 u a S4 CJ V� S1 .O� b b` Comments 13650 Hanson Blvd NW Date Created: December 01, 2015 Disclaimer: This is a disclaimer. Don't use this map irresponsibly. RECEIVED Conditional Use Permit Request MV 2 2015 For CITY OF ANDOVER 13650 Hanson Boulevard North West, Andover, Minnesota A Conditional Use Permit is being requested for a new 13,000 square foot, one story, multi- tenant commercial building that is proposed to be developed at the site of the former Croix Oil at the southwest corner of Bunker Lake and Hanson Boulevards. The Conditional Use Permit is specifically to allow the following: 1. Retail and Service uses; and 2. Businesses with a drive through service window. Other permitted uses, such as restaurants, are also anticipated.to occupy the building. The new building will have an "L" shaped configuration with the long front sides of the building facing Bunker Lake Blvd. and Hanson Blvd. Primary customer parking will be on the east, north, and west sides of the building. The south side of the building, that abuts other Industrial zoned property, will have a drive — through pick -up lane. The southeast corner of the site will have employee parking, loading and delivery areas, enclosed trash storage, utility service areas and access points. Access to the site will be by three of four existing curb cuts. The north curb cut to Grouse Street NW will be abandoned and the curb cut to the Hanson Blvd Service Road, in the southwest corner will be reworked in the same gendral area. The site plan shows 85 parking stalls and 12,600 square feet of leasable space, for a parking ratio of 6.74 parking stalls per 1000 Square Feet, or 1 stall per 148 Square feet of leasable space. Exterior finishes will be of high quality, primarily brick masonry and storefront glass, with accents of stucco and prefinished metals. The storm water management plan will include below —grade retention and infiltration and will likely utilize the existing pond and outlet structure that exists in the northwest corner of the site. Regular Andover Planning and Zoning Commission Meeting �►./� Minutes —December 8, 2015 IY� Page 5 PUBLIC HEARING: Conditional Use Permit for Retail Trade and Service —13650 Hanson Boulevard NW Associate Planner Angell noted the purpose of this item is to hold a public hearing and take input on a Conditional Use Permit for Retail Trade and Services. Associate Planner Angell reviewed the proposed CUP with the Commission. Commissioner Nemeth asked what the purpose was for a CUP. Mr. Carlberg stated that instead of a CUP, there could have been a rezoning of the property from industrial to commercial. He stated that staff looked at their request and what they were planning on doing and based on the fact that the entire southwest quadrant is zoned all industrial, staff determined they can accomplish everything they want to do through the CUP versus a rezoning. He stated the idea was they can do the retail trade and service uses with a CUP without having to rezone the property and also from a City's perspective, if they want to add additional conditions they can do that. He stated staff thought the best way was a CUP. Commissioner Nemeth stated the properties to the west and south are industrial and he wondered if Kwik Trip was also zoned industrial. Mr. Angell believed it was. Commissioner Sims asked if Kwik Trip needed a CUP. Mr. Carlberg stated they are a service station and did require a CUP for the service station in that location. Commissioner Sims asked who would be responsible for a CUP, the business or the building owner. Mr. Angell stated it would depend on what the business is. Commissioner Nemeth stated there is CUP request and wondered if it was from the applicant or staff. Mr. Angell stated that it was from the applicant. Chairperson Daninger asked when they talk about screening, curb and enhancement. Mr. Carlberg stated the Planning and Zoning Commission is dealing with the uses tonight and they do not review those items. He reviewed the process the applicant will go through with the Commission. Commissioner Nemeth asked if the Commission went through those items with Walmart to make sure there were additional plantings. Mr. Carlberg stated comments were made as a part of the plat but they dealt with those items as a part of their site design. Motion by Koehler, seconded by Nemeth, to open the public hearing at 7:52 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Commissioner Peterson stated one of the criteria was the existing anticipated traffic conditions including parking facilities. He wondered when designing this site, looking at the curb cuts and where the drive thru is located and he wondered if someone comes off of Grouse Street and get to one of the retail offerings on the south side of the building, Regular Andover Planning and Zoning Commission Meeting 4 *� Minutes —December 8, 2015 ��I Page 6 will they want to go where the drive thru is located. He wondered if there were circular opportunities by the drive thm rather than going all the way around the entire rest of the parking facilities. Mr. Hagen stated there will be signage coming in from Grouse Street indicating flow of traffic. Commissioner Peterson indicated he would prefer to have access around the south side of the building but thought Grouse Street would be the least used entrance compared to the other two entrances. Mr. Hagen agreed. Motion by Koehler, seconded by Cleven, to close the public hearing at 7:56 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Commissioner Koehler stated he liked the fact that there is not any space for a vehicle to pass next to the drive thru along the south side of the building because then it will become a cut thru to avoid the light at Bunker and Hanson. Motion by Peterson, seconded by Cleven, to recommend to the City Council approval of the Conditional Use Permit for Retail Trade and Service at 13650 Hanson Boulevard NW. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Associate Planner Angell stated that this item would be before the Council at the December 15, 2015 City Council meeting. rr Wi w —13650 Hanson Boulevard NW Associate er Angell noted the purpose of this item is to hold a public hearing and take input on a nditional Use Permit for a business with a drive -thru window. Associate Planner Ang reviewed the proposed CUP with the Commission. Motion by Koehler, seconded Peterson, to open the public hearing at 7:59 p.m. Motion carried on a 6 -ayes, 0 -nay , 0- present, 1- absent (Gudmundson) vote. Commissioner Nemeth stated it seems re a narrow in the north and west section of the parking lot to navigate the corners. He thou it would be difficult to get through the parking lot to get to the southern corner business. Bell stated the curb cut is thirty feet wide with a twenty- four -foot drive lane and it c d be reconfigured. Mr. Carlberg stated staff still needs to do a site review for this develo ent and will get into more detail during the commercial site plan review. Commissioner Cleven stated the developer has not looked at delivNKvehicles backing in yet because he did not think that was taken into consideration. Mr. B stated they are really confident in what they have on the west side of the building. Mr. Flagen stated they did spend a lot of time on that and at this time it does work well and keeps the trash away from the building. I I I I I I I I I I I — I I I I I � I I I II - I \ I I SITE INFORMATION: I 1•I I ZONED: INDUSTRIAL PARCEL SIZE: 71, 780 SF 1.65 ACRE I BUILDING AREA: 12,928 SIF PC CAR STALLS: 84 PARKING RATIO: 6.5 / 1000 SF II o REQUIRED BUILDING SETBACK Z w I NORTH AND EAST: 50' WEST AND SOUTH: 10' � I N I H I REQUIRED PARKING SETBACK I I 2 NORTH AND EAST 20' WEST AND SOUTH 10' I I I I I I I I I — — I STORAGE BUILDING 51TE PLAN I 1 I EXIST CURB CUT I I I I I I BUNKER LAKE BLVD (CO. RD NO. 116) S87 045'51 "E 280. z 1 b I I � I H Iftm 16 TRANS I SIGN LINE T I 150'BLDGSETBACKZ 10'X18, IS'.p� 17 -_ —__ STALLS I 10' BUILDING AND PARIKING ' SETBA b ' w I I Z I 17' 13 < II II 4 50' BUILDING I I 4 3,000 sf SETBA - M IPV � ' 4 I RETAILV REST. N I I 12,98 SF I 7 n6 I I I i EXIST Trr CURB ROOM II CUT 1 O a•6 trz• I III FS 65' RE RF TRASH ® DRIVES - -� N ° CU CURB THRU CUT o I I ----DRAINAGE AND UTILITY EASEMENT - -- a sloEwAtx L-10' BUILDING AND PARIKING SETBACK I I I I I I STORAGE I' = 200• n STORAGE BUILDING STORAGE 3 Z m D � � O mz o= w aN = U ARCHITECTURAL CONSORTIUM L.L.C. 901 North Third Street, Sulte 220 6124364030 Minneapolis, MN 55601 Fax 612892 -9960 PlatinumProp Group, Inc. CUP AND VARIANCE REQUEST I 0A A YARIM E RCfLEST 10-9D-I5 I 13650 HANSON BLVD NW. ANDOVER,MN RETAIL DEVELOPMENT SITE PLAN :T NRt ; Is- lar3 -0I DATE. 10 -a0 -IS BY, B , CM D BY: KA Architecturol Consortium, LLC. 2015 C I T Y O F 0q 0 ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Councilmembers CC: Jim Dickinson, City Administrator Dave Carlberg, Community Develop e Director FROM: Brett Angell, Associate Planner SUBJECT: Consider Conditional Use Permit (15 -06) - Business with a Drive - Through Window - 13650 Hanson Boulevard NW — Klodt Incorporated- Planning DATE: December 15, 2015 INTRODUCTION The applicant, John Bell of Klodt Incorporated, is requesting a conditional use permit to allow for businesses with a drive - through service window at 13650 Hanson Boulevard NW. City Code 12 -12 requires a conditional use permit for a business with a drive - through window in the Industrial zoning district. DISCUSSION The applicant is planning to build a new 13,000 square foot, one story, multi -tenant commercial building at the location of the former gas station owned by Croix Oil at the southwest corner of Bunker Lake Boulevard and Hanson Boulevard. The new building will have an "L" shaped configuration with the front sides of the building facing Hanson Boulevard and Bunker Lake Boulevard. The south side of the proposed building, which abuts an industrial zoned property, will have a drive- through pick -up lane. The proposed drive- through lane with be twelve feet (12') in width. The drive lane will be setback ten feet (10') from the south property line, which meets the City Code requirement. Access and stacking for the proposed drive - through would be on the southwest side of the building with the order board and window on the south side. The proposed use of the drive - through is for a restaurant /cafe, which is a permitted used in the Industrial zoning district. Conditional Use Permit Criteria City Code 12 -14 -6 B. provides the following criteria for granting conditional use permits: 1. In granting a Conditional Use Permit, the Citv Council shall consider the advice and recommendation of the Planning and Zoning Commission and: a. The effect of the proposed use upon the health, safety, morals and general welfare of occupants of surrounding lands. b. Existing and anticipated traffic conditions, including parking facilities on adjacent streets and land. c. The effect on values of property and scenic views in the surrounding area, and the effect of the proposed use on the Comprehensive Plan. 2. If it shall determine by resolution that the proposed use will not be detrimental to the health, safety, morals, or general welfare of the community, nor will cause serious traffic congestion or hazards, nor will seriously depreciate surrounding property values, and that said use is in harmony with the general purpose and intent of this title and the Comprehensive Plan, the City Council may grant such permits. Planning Commission Recommendation On December 8, 2015, the Planning and Zoning Commission held a public hearing regarding the conditional use permit request in which there was no public input. A draft of the meeting minutes have been attached for your review. The Commission recommended approval of the proposed conditional use permit on a 4 -2 vote. ACTION REQUESTED The City Council is asked to review the conditional use permit request and consider the recommendation of approval by the Planning and Zoning Commission. Respectfully submitted, Bret Angell Associate Planner Attachments Resolution Location Map Letter from the Applicant Site Plan Draft Dec. 8, 2015 Planning Commission Minutes Cc: John Bell, Klodt Incorporated, 50 Groveland Terrence, Suite A, Minneapolis, MN 55403 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION GRANTING THE CONDITIONAL USE PERMIT REQUEST OF JOHN BELL, KLODT INCORPORATED, FOR A BUSINESS WITH A DRIVE THROUGH WINDOW LOCATED AT 13650 HANSON BOULEVARD NW LEGALLY DESCRIBED AS: LOT 4, BLOCK 1, PANKONIN ADDITION, EXCEPT THE WEST ONE HUNDRED FORTY - EIGHT (148) FEET AS MEASURED AT RIGHT ANGLES TO THE WEST LINE OF SAID LOT 4, ACCORDING TO THE PLAT THEREOF ON FILE AND OF RECORD IN THE OFFICE OF THE REGISTRAR OF TITLES OF ANOKA COUNTY, MINNESOTA; AND THAT PART OF THE VACATED SERVICE ROAD ACCRUING THERETO; EXCEPT THAT PART OF THE PROPERTY TAKEN FOR GROUSE STREET NW AS DESCRIBED IN COUNTY DOCUMENT NUMBER 290262. WHEREAS, John Bell, Klodt Incorporated, has requested a conditional use permit for a business with a drive- through window on the subject property; and WHEREAS, City Code 12 -12 requires a conditional use permit for businesses with drive - through windows; and WHEREAS, the Planning Commission held a public hearing and has reviewed the request; and WHEREAS, the Planning Commission finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover and recommends to the City Council approval of the conditional use permit as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover has received the recommendation of the Planning and Zoning Commission and approves the conditional use permit for a business with a drive- through window on said property. Adopted by the City Council of the City of Andover on this 15`h day of December, 2015. CITY OF ANDOVER ATTEST: Julie Trude, Mayor Michelle Hartner, Deputy City Clerk Location Map N AMP, OVER z + / /� 0 O 2 m O 2 O: IF z z 0 m z 0 z z I. VD NW Q BUNKER LAKE BLVD NW = 13630 3 z c m z O z G S f z z 0 J 0 Q �t� Q Comments 13650 Hanson Blvd NW Date Created: December 01, 2015 Disclaimer: This is a disclaimer. Don't use this map irresponsibly. RECEIVED Conditional Use Permit Request 2 HIS For CITY OF ANDOVER 13650 Hanson Boulevard North West, Andover, Minnesota A Conditional Use Permit is being requested for a new 13,000 square foot, one story, multi- tenant commercial building that is proposed to be developed at the site of the former Croix Oil at the southwest corner of Bunker Lake and Hanson Boulevards. The Conditional Use Permit is specifically to allow the following: 1. Retail and Service uses; and 2. Businesses with a drive through service window. Other permitted uses, such as restaurants, are also anticipated.to occupy the building. The new building will have an "L" shaped configuration with the long front sides of the building facing Bunker Lake Blvd. and Hanson Blvd. Primary customer parking will be on the east, north, and west sides of the building. The south side of the building, that abuts other Industrial zoned property, will have a drive — through pick -up lane. The southeast corner of the site will have employee parking, loading and delivery areas, enclosed trash storage, utility service areas and access points. Access to the site will be by three of four existing curb cuts. The north curb cut to Grouse Street NW will be abandoned and the curb cut to the Hanson Blvd Service Road, in the southwest corner will be reworked in the same general area. The site plan shows 85 parking stalls and 12,600 square feet of leasable space, for a parking ratio of 6.74 parking stalls per 1000 Square Feet, or 1 stall per 148 Square feet of leasable space. Exterior finishes will be of high quality, primarily brick masonry and storefront glass, with accents of stucco and prefinished metals. The storm water management plan will include below —grade retention and infiltration and will likely utilize the existing pond and outlet structure that exists in the northwest corner of the site. Regular Andover Planning and Zoning Commission Meeting Minutes —December 8, 2015 Page 6 will they want to go where the drive thru is located. He wondered if ere were circular opportunities by the drive thru rather than going all the way aro the entire rest of the parking facilities. Mr. Hagen stated there will be signage co ng in from Grouse Street indicating flow of traffic. Commissioner Peterson Indic he would prefer to have access around the south side of the building but thou ,khf Grouse Street would be the least used entrance compared to the other two entrance . Mr. Hagen agreed. Motion by Koehler, seconded by Cleven, Vclose the public hearing at 7:56 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, Xbsent (Gudmundson) vote. Commissioner Koehler stated he ed the fact that there is not any space for a vehicle to pass next to the drive thru al g the south side of the building because then it will become a cut thru to avoio6e light at Bunker and Hanson. Motion by Petersoyfeconded by Cleven, to recommend to the City Council approval of the Conditional a Permit for Retail Trade and Service at 13650 Hanson Boulevard NW. Motioq,6rried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Planner Angell stated that this item would be before the Council at the 15.2015 Citv Coun� +�nR C`k) PUBLIC HEARING: Conditional Use Permit for a Business with a Drive -Thru Window — 13650 Hanson Boulevard NW Associate Planner Angell noted the purpose of this item is to hold a public hearing and take input on a Conditional Use Permit for a business with a drive -thru window. Associate Planner Angell reviewed the proposed CUP with the Commission. Motion by Koehler, seconded by Peterson, to open the public hearing at 7:59 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Commissioner Nemeth stated it seems really narrow in the north and west section of the parking lot to navigate the corners. He thought it would be difficult to get through the parking lot to get to the southern corner business. Mr. Bell stated the curb cut is thirty feet wide with a twenty -four -foot drive lane and it could be reconfigured. Mr. Carlberg stated staff still needs to do a site review for this development and will get into more detail during the commercial site plan review. Commissioner Cleven stated the developer has not looked at delivery vehicles backing in yet because he did not think that was taken into consideration. Mr. Bell stated they are really confident in what they have on the west side of the building. Mr. Hagen stated they did spend a lot of time on that and at this time it does work well and keeps the trash away from the building. Regular Andover Planning and Zoning Commission Meeting Ap, Minutes — December 8, 2015 Page 7 4p* Motion by Koehler, seconded by Nemeth, to close the public hearing at 8:04 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Commissioner Nemeth stated the point about having service vehicles come in and out is the only problem he has with that part of the plan. He thought there is going to be a lot of traffic going in and out in that area and with the drive thm he did not like that layout. He thought there was too much traffic and other obstacles. Mr. Carlberg stated a lot of deliveries will be delivered after the peak business times but staff will make sure that templates get put on so turning radiuses can happen and they are not clogging up the public roadways. Commissioner Sims asked if there was a compelling reason why this would need to be voted on now and why would they not wait until the site plan is reviewed. Mr. Carlberg stated the Commission is not going to see a site plan for this development. Staff will be working with the applicant on all of the site plan items through the Commercial Site Plan review process. Commissioner Peterson stated regarding the drive thru, he thought this is one of the most important entrances into the development and he thought a drive lane around the drive thru is important and should be fit into the plan somehow. He thought this was the most important comer in the City and he thought the landscaping and screening and signage is very important. Commissioner Koehler thought the previous service station had many vehicles coming and going all of the time and was very successful so he did not think there would be access issues with this development. He reviewed multiple ways to enter this development from Hanson Boulevard and Bunker Lake Boulevard. Commissioner Cleven felt Super America does well with similar access issues and felt this development would do well and people will find the easiest way to get to the development for them. He thought this is a good prospect for this corner and he is in full support of this. The Commission discussed some possible issues of the parking lot and drive area of the development. Commissioner Nemeth thought the development should be reconfigured. Motion by Sims, to recommend to the City Council deny a Conditional Use Permit for a Business with a Drive -Thru Window at 13650 Hanson Boulevard NW based on the fact that he does not agree with the process being used. Commissioner Koehler stated he was not sure if a motion can be made on a process. Chairperson Daninger asked for a second. There was no second. Motion failed for lack of second. Regular Andover Planning and Zoning Commission Meeting Minutes — December 8, 2015 Page 8 44P Motion by Koehler, seconded by Cleven, to recommend to the City Council approval of a Conditional Use Permit for a Business with a Drive -Thru Window at 13650 Hanson Boulevard NW. Commissioner Peterson asked for a friendly amendment that would include a drive lane be added to the south side of the building with a drive thru. Commissioner Koehler did not accept the amendment. Chairperson Daninger asked for a vote. Motion failed on a 3 -ayes, 3 -nays (Nemeth, Peterson, Sims), 0- present, 1- absent (Gudmundson) vote. Commissioner Koehler asked what is the appropriate length for a drive -thru that would meet their requirements. Commissioner Peterson stated he supported the drive -thru and the length but his preference would be to have a drive lane next to the drive thru without having to impede the drive -thru lane. Commissioner Nemeth stated his problem with this is the traffic issue and if the curb cut was changed from the current one to possibly the one they are planning to vacate, it would still be somewhat of a slight traffic issue but not as much of an issue. Commissioner Peterson stated he would be in favor of this after hearing the Commission concerns because the concerns will go forward to the City Council and staff for further review and he thought those concerns could be worked out before the final approval. Motion by Peterson, seconded by Cleven, to recommend to the City Council approval of a Conditional Use Permit for a Business with a Drive -Thru Window at 13650 Hanson Boulevard NW. Motion carried on a 4 -ayes, 2 -nays (Nemeth, Sims), 0- present, 1- absent (Gudmundson) vote. Community Development Director Carlberg stated that this item would be before the Council at the December 15, 2015 City Council meeting. OTHER BUSINESS. Community Development Director Carlberg updated the Planning Commission on related items. He noted the January 2016 meeting will be held on Wednesday, January 13th with a workshop meeting at 6:00 p.m. before the regular meeting. I I I I I I I I I — I I I I 1 II i - I I I I I II SITE INFORMATION: I I ZONED: INDUSTRIAL PARCEL SIZE: 71, 780 SF 1.65 ACRE BUILDING AREA: 12,928 SF I CAR STALLS: 84 PARKING RATIO: 6.5 / 1000 SF REQUIRED BUILDING SETBACK NORTH AND EAST: 50' WEST AND SOUTH: 10' I I I REQUIRED PARKING SETBACK IN NORTH AND EAST 20' WEST AND SOUTH 10' I I I I I -------- - - - - I I I I -- - -T-- I -- STORAGE BUILDING z W w Cc w 0 it I I I II I i I I I I I I I I I EXIST CURB I CUT I I I I F-(L OF OH TRANS LINE I I 50'BLDG SETBACK -7 AND - PARKING SETBA I i II EXIST I CURB j CUT I � I �IIU Z I � I i I 1t u E BUNKER LAKE BLVD (CO. RD N0. 116) 1 JIIiN 1'ff 10' X 181 7 - - - STALLS 3 z ,o a� 12 i m z t y¢ z -- -vim♦ —t I Z� S U 1117' li u u 3,000 sf EO co II II II fl u II $ETAILV REST. II I 12,948 SF LO .61 U'l ' I I TTLITS' — — — — — , I ROOM I � I I O I I 65' I TRASH DRIVE-=> - -- THRU " �--- -DRAIN GE AND UTILITY EASEMENT —% a N88 °30'82" W 280S6 10' BUILDING AND PARKING SETBACK STORAGE BUILDING I I STORAGE STORAGE BUILDING' �Q SICEW K 2 nt `• l) N 0 I � V-6 IT I WORN RE- 10 CURB ARCHITECTURAL CONSORTIUM L.L.C. 901 North Third Street, Suite 220 612 -036 -403C Minneapolis, MN 55401 Fax 612 -692 -9960 PREPARED FOR: PlatinumProperties crow. lnc. CUP AND VARIANCE REQUEST Mark Revision /Issue Date O MP VAIUM m II T 1690 -I9 13650 HANSON BLVD NW. ANDOVER,MN RETAIL DEVELOPMENT SITE PLAN eno ecT NA 15- I019 -0I I5� VATe )6e 15 DRA BY. M. GN c� 5Y: K.a Al -G A,chitawrel Comortium, LLC. 2015 NDOVE ,A 66T 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and City Councilmembers CC: Jim Dickinson, City Administrator Dave Carlberg, Community DeveloVtDirector FROM: Brett Angell, Associate Planner SUBJECT: Consider a Variance to allow encroachments to the parking setbacks - 13650 Hanson Blvd NW — Klodt Incorporated- Planning DATE: December 15, 2015 INTRODUCTION The applicant, John Bell of Klodt Incorporated, is requesting a variance to allow for an up to three foot encroachment into the north property line parking setback from a street and to allow encroachments up to 19 feet into the east property line parking setback from a street. City Code 12 -13 -8 requires parking areas to have a setback of 20 feet and a 20 foot setback from existing and future right -of -way. DISCUSSION The applicant is planning to build a new 13,000 square foot, one -story, multi- tenant commercial building at the location of the former gas station owned by Croix Oil Company, at the southwest corner of Bunker Lake Boulevard and Hanson Boulevard. The existing building would be torn down in order for the new building to be constructed. In order to allow for the current configuration of the proposed new building to work, parking encroachments would be needed for the front and side yards of the property. The proposed encroachment to the north parking setback that abuts Bunker Lake Boulevard would vary from slightly over one foot to almost three feet. This allows for the drive- through service lane on the south side of the property to stay ten feet from property lines and to be out of the drainage and utility easement area. The more aggressive encroachment would be to the east parking setback that abuts Hanson Boulevard. The applicant is seeking a 19 foot encroachment to this parking setback due to the nearly 100 foot wide Northern States Power Company (NSP) easement that exists from the subject property's east boundary to the curb line of the southbound Hanson Boulevard. The right -of -way area would act as a front yard to the property and fronts the primary building face. The property appears to be rectangular in shape, but upon a survey conducted of the site, the property actually has a slight skew. The slight skew is the reason for the slight variations in the encroachments into the parking area. The skew also impacts the proposed building due to the dimension being lost due to placing square construction on an un- square parcel. The county road frontages on both the north and east sides of the property each require a 50 -foot building front yard setback. When taken into account with the NSP easement listed above and other utility easements, only 37% of the site is eligible for a building placement. The proposed site will have 84 parking stalls, with the majority of the spaces on the north and east side of the property. The parking encroachments will allow the building dimensions needed and the additional parking stalls that ensure enough spaces for the proposed use. The proposed building also has plans for a minimum of nine foot sidewalks on the north and east sides of the building. This sidewalk width allows for proper walkways for pedestrians and allows for additional landscaping areas along the building. Comparison to Nearby Properties In 2009, the Andover City Council approved a similar variance to allow for a 10 foot encroachment into the north parking setback area for the Kwik Trip gas station, located at 1786 Bunker Lake Blvd NW. The proposed variance would create a similar parking and pavement setback as compared to Kwik Trip and Grouse Street. Review Criteria City Code 12 -14 -7 outlines criteria when considering a variance. Code states "Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the official control. "Practical difficulties" as used in connection with the granting of a variance, means: 1. The property owner proposed to use the property in a reasonable manner not permitted by an official control; 2. The plight of the property owner is due to circumstances unique to the property not created by the landowner; 3. The variance, if granted, will not alter the essential character of the locality; 4. Economic considerations alone do not constitute practical difficulties. Planning and Zoning Recommendation On December 8, 2015, the Planning and Zoning Commission held a public hearing in which there was no public input. A draft of the meeting minutes have been attached for your review. The Commission recommends approval of the proposed variances to the parking setbacks on a 4- 2 vote. ACTION REQUESTED The City Council is asked to review the variance request and consider the recommendation of approval by the Planning and Zoning Commission. Respectfully submitted, Brett Angell Associate Planner Attachments Resolutions Location Map Aerial Map Applicant's Letter City Code 12 -14 -7 Site Plan Draft Dec. 8, 2015 Planning Commission Minutes Cc: John Bell, Klodt Incorporated, 50 Groveland Terrence, Suite A, Minneapolis, MN 55403 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. A RESOLUTION APPROVING A VARIANCE TO THE REQUIREMENTS IN ACCORDANCE WITH CITY CODE 12 -14 -7 FOR PROPERTY LOCATED AT 13650 HANSON BOULEVARD NW, LEGALLY DESCRIBED AS FOLLOWS: LOT 4, BLOCK 1, PANKONIN ADDITION. EXCEPT THE WEST ONE HUNDRED FORTY - EIGHT (148) FEET AS MEASURED AT RIGHT ANGLES TO THE WEST LINE OF SAID LOT 4, ACCORDING TO THE PLAT THEREOF ON FILE AND OF RECORD IN THE OFFICE OF THE REGISTRAR OF TITLES OF ANOKA COUNTY, MINNESOTA; AND THAT PART OF THE VACATED SERVICE ROAD ACCRUING THERETO; EXCEPT THAT PART OF THE PROPERTY TAKEN FOR GROUSE STREET NW AS DESCRIBED IN COUNTY DOCUMENT NUMBER 290262. WHEREAS, the Planning and Zoning Commission has held a public hearing and reviewed the request for a variance from City Code 12 -13 -8 to allow a three (3) foot encroachment to the north parking setback and a nineteen (19) foot encroachment to the east parking setback; and WHEREAS, the City Council has received the recommendation of the Planning and Zoning Commission; and WHEREAS, the City Council finds the request is in harmony with the purposes and intent of the ordinance; and WHEREAS, the City Council finds the request is consistent with the Comprehensive Plans housing goals, objectives and policies; and WHEREAS, the City Council finds the property owner does intend to use the property in a reasonable manner not permitted by the ordinance; and WHEREAS, the City Council finds there are circumstances unique to the property that were not created by the landowner; and WHEREAS, the City Council finds the variance will maintain the essential character of the locality. There will be no changes to the property that will create visual differences that don't already exist in the area. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover approves the proposed variance request to allow for a three (3) foot encroachment to the north parking setback and a nineteen (19) foot encroachment to east parking setback based upon the findings in this resolution and with the following condition: 1. The variance shall be subject to a sunset clause as provided in 12 -14 -7 E.6. Adopted by the City Council of the City of Andover on this 15`h day of December, 2015. CITY OF ANDOVER ATTEST: Julie Trude, Mayor Michelle Hartner, Deputy City Clerk Location Map N AN le ? R z + 0 z W 0 Z Z 0 m 0 Z LVD NW a BUNKER LAKE BLVD NYC _ 13650 Z 0 0 3 0 z z _a 0 u 5� e`� o �J > 4p w 2 �S� Z JJ � Comments 13650 Hanson Blvd NW Date Created: December 01, 2015 Disclaimer. This is a disclaimer. Don't use this map irresponsibly. Aerial Map R t } t T' Comments 13650 Hanson Blvd NW i. J 1 i County Air Photo 2014 AerialNW AerialSW Date Created: December 01, 2015 Disclaimer: This is a disclaimer. Don't use this map irresponsibly. TIT El RECEIVED Variance Request NOV 2 2015 For CITY of /A NDQVE 13650 Hanson Boulevard North West, Andover, Minnesota This Variance Request is accompanied by a Conditional Use Permit Request for a new 13,000 square foot, one story, multi- tenant commercial building that is proposed to be developed at the site of the former Croix Oil at the southwest corner of Bunker Lake and Hanson Boulevards. Refer to the Conditional Use Permit Request for a general description of the proposed development. The variance request is for parking encroachments into front yard setbacks along the north property line that abuts Bunker Lake Blvd, and the east property line that abuts Hanson Blvd. The "practical difficulties" of this site are as follows: 1. The biggest issue to overcome on the site is the 90' wide Northern States Power Company easement that consumes the western third of the site. The enormous overhead lines demand that no structure is constructed within the easement area. 2. The county road frontages on both the north and east sides of the property each require a 50' building front yard setback. These setbacks alone, may not be onerous, but when taken with the NSP easement mentioned in point 1 above and other utility easements, only 37% of the site is eligible for building placement. 3. At a glance, the site appears to be rectangular, but a survey reveals that it is skewed, and over the length of a given property line, dimension is lost due to placing square construction on an un- square lot. 4. To preserve a direct access to Anoka County Road 116, aka Bunker Lake Blvd, the existing curb cut to that road will not be altered. It is a positive to the site that it exists, but it also represents a dictating point of design when developing the site. It is where it is, and there it will stay. This can also be extended to the two other curbs cuts that will be utilized, to a lesser extent. 5. The Property is zoned Industrial, and while our proposed uses would be permitted in other commercial or retail zoning districts, the property to the south of the site is a mini - storage facility that has a very hard and uninviting appearance. The property line is bound by a high chain link fence with a barbed wire topping reaching out towards the subject property. This is a site that we want to screen and face away from. The practical difficulty points listed above were driving points in the design of the site plan submitted for the CUP and this variance request. The building is pushed up to the NSP Easement on the west. It was faced outward toward Hanson Blvd and Bunker Lake Blvd, turning its service side towards the Industrial Zoned property to the south and southwest. When parking is added to the front sides of the building, both the east -west dimension from the NSP easement to the east property line, and the north- south dimension from each yard setback, both parking encroachments are critical. RECEIVED ;0V 2 2015 Addressing the specific "Review Criteria" of section 12 -14 -7 B follows: CITY OF ANDOVER 1. Variances shall only be permitted when they are in harmony with the general purposes and intent of the official control and when the variances are consistent with the comprehensive plan. The parking lot encroachment into the north 20' front yard is slight. It varies from 1' -2" to the west to 2' -10" to the east. This small encroachment will not be in conflict with the general intent of the Code. The more aggressive encroachment into the east 20' front yard setback is offset by the nearly 100' wide right of way that exists from the subject property east boundary, to the curb line of south bound Hanson Blvd. This grassy, broad expanse acts as the front yard to the property and fronts the primary building face. The Comprehensive Plan specifically calls out Bunker Lake Blvd. and Hanson Blvd as Commercial Corridors where this type of development should occur. 2. Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the official control. "Practical difficulties," as used in connection with the granting of variances, means: a. The property owner proposes to use the property in a reasonable manner not permitted by official control. The subject property is inherently a prime commercial corner with good access and visibility to two high vehicle count county roads. The building proposed, with bay sizes desirable for commercial leasing, covers only 18.1% of the parcel. The parking encroachments will allow the building dimensions needed and additional parking stalls that ensure that the end use works well. b. The plight of the landowner is due to circumstances unique to the property, not created by the landowner. None of the properties practical difficulties were created by the property owner or applicant. All are inherent to the property. c. The variance, if granted, will not alter the essential character of the locality. This site has been a commercial corner for decades. The improvements proposed will enhance the immediate area and add to the vitality of the community. d. Economic considerations alone do not constitute practical difficulties. The practical difficulties listed above are not alone economic. The commercial leasing market does demand certain criteria in terms of bay sizes, parking requirements, functionality, and access, among others. All new developments need to meet a threshold of economic feasibility. This Variance Request and the Conditional Use Permit that is simultaneously being applied for, ensure the success of the site development. Please approve this Variance Request. 12 -14 -7: VARIANCES: A. The City Council, as authorized by Minn. Stat. 462.354 subdivision 2, and Minn. Stat. 462.357, subdivision 6, shall have the authority to hear requests for variances from the requirements of the zoning ordinance and other sections of the City Code where variances are authorized, including restrictions placed on nonconformities. (Amended Ord. 8, 10 -21 -1970, Ord. 314, 10 -4 -2005; Amended Ord. 407, 6- 21 -11) B. Review Criteria: 1. Variances shall only be permitted when they are in harmony with the general purposes and intent of the official control and when the variances are consistent with the comprehensive plan. (Amended Ord. 407, 6- 21 -11) 2. Variances may be granted when the applicant for the variance establishes that there are practical difficulties in complying with the official control. "Practical difficulties," as used in connection with the granting of a variance, means: a. The property owner proposes to use the property in a reasonable manner not permitted by an official control; b. The plight of the landowner is due to circumstances unique to the property not created by the landowner; c. The variance, if granted, will not alter the essential character of the locality; d. Economic considerations alone do not constitute practical difficulties. (Amended Ord. 407, 6- 21 -11) C. Conditions Authorized: The City Council may impose conditions in the granting of variances. A condition must be directly related to and must bear a rough proportionality to the impact created by the variance. (Amended Ord. 407, 6- 21 -11) D. Specific Variances Authorized: No variance may be granted that would allow any use that is not allowed in the zoning district in which the subject property is located, except as follows: (Amended Ord. 407, 6- 21 -11) 1. Variances shall be granted for earth sheltered construction as defined in Minn. Stat. 216C.06, subdivision 14, when in harmony with the official controls. (Amended Ord. 407, 6- 21 -11) 2. Variances may be granted for the temporary use of a one family dwelling as a two family dwelling. (Amended Ord. 407, 6- 21 -11) E. Procedure: The procedure for granting variances is as follows: 1. Request For Variance; Fee: A person desiring a variance shall fill out and submit to the Community Development Director a request for variance application form together with a fee as set forth by ordinance'. A public hearing shall be held by the Planning Commission as provided in City Code 12 -14 -8. (Amended Ord. 342, 3 -6 -07; Amended Ord. 407, 6- 21 -11) 2. Planning and Zoning Commission Review: A public hearing shall be held by the Planning and Zoning Commission as provided in City Code 12 -14 -8. The Planning Commission shall make a recommendation to the City Council based upon the provisions of City Code 12 -14 -7. (Amended Ord. 407, 6- 21 -11) 3. City Council Action: The City Council may grant the variance based upon the provisions of City Code 12 -14 -7 request if it will be in keeping with the spirit and intent of this title and if it finds that strict enforcement of this title will cause undue hardships because of circumstances unique to the individual property under consideration. Economic considerations shall not constitute an undue hardship if reasonable use of the property exists under the terms of this title. (Amended Ord. 407, 6- 21 -11) 4. Appeals: The petitioner, if appealing an interpretation of this title by an employee of the city which would require him /her to obtain a variance, shall have the fee refunded if his /her appeal is upheld by the City Council. 5. Emergency Variance Requests: The City Council may waive Planning and Zoning Commission review and take immediate action on emergency variance requests that affect the immediate health, safety and welfare of the citizens of Andover or if time constraints present severe hardship to the applicant. The applicant is required to show the immediacy of the issue and the potential health, safety or welfare threat. The City Council shall determine if the request warrants immediate review. (Amended Ord. 407, 6- 21 -11) 6. Time Limit On Implementing Variance: If the City Council determines that no significant progress has been made in the first twelve (12) months after the approval of the variance, the variance will be null and void. (Amended Ord. 8, 10 -21 -1970) 1 See subsection 1 -7 -3H of this code. Regular Andover Planning and Zoning Commission Meeting 0� Minutes — December 8, 2015 Page 2 Iy Motion by Nemeth, seconded by Koehler, to approve the minutes as amended. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. PUBLIC HEARING: Rezoning Property from M -2, Multiple Dwelling Neighborhood Business — 2604138`6 Avenue NW Community Development Director Carlberg noted the purpose of t 's item is to hold a public hearing and take input on rezoning property from M -2, M tiple Dwelling to NB, Neighborhood Business at 2604 138x' Avenue NW. Community Development Director Carlberg reviewed the�¢roposed rezoning with the Commission. / Motion by Koehler, seconded by Nemeth, to open 6e public hearing at 7:06 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- sent (Gudmundson) vote. No one wished to address the Commission. Motion by Koehler, seconded by Cleve, to close the public hearing at 7:07 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present - absent (Gudmundson) vote. Commissioner Nemeth asked if V previous rezoning was for a land use change only. Mr. Carlberg stated it was just Vr a land use change. Commissioner Koehler askyfi if the City wanted to make sure the zoning matched the land use. Mr. Carlberg st ed that was correct. Commissioner Sims ed what the other zoning was on the other properties around this parcel. Mr. Carlber stated the parcels are zoned M -2, Multiple Dwelling, which is a high density resid ntial zoning. Commissioner Sims asked if there is anything on those parcels. Mr. Cylberg stated there was not anything on the triangle parcel but there are four plex ap ent units to the east. Motion by/Nemeth, seconded by Peterson, to recommend to the City Council approval of the rezoyfng from M -2, Multiple Dwelling to NB, Neighborhood Business at 2604 138`s Avenu NW. Motion carried on a 6 -ayes, 0 -nays, 0- present, I- absent (Gudmundson) Development Director Carlberg stated that this item would be before the t y ouncil meeting. PUBLIC HEARING: Variance for Parking Setback from Street —13650 Hanson Boulevard NW Regular Andover Planning and Zoning Commission Meeting Minutes —December 8, 2015 Page 3 Associate Planner Angell noted the purpose of this item is to hold a public hearing and take input on a variance for parking setback from street. Associate Planner Angell reviewed the proposed variance with the Commission. Commissioner Peterson stated if the variance is not granted, what will be lost for the development. Mr. Angell stated it would impact the size of the building or they would lose quite a bit of parking. He noted the drive lanes are at 24 feet and meet City Code so they could not be reduced and the parking stalls are also at the City Code requirement of 10' by 18' as well. Commissioner Peterson asked if there was more than enough parking for the building. Mr. Angell stated there are currently 84 parking stalls, which meets City Code. Commissioner Cleven asked once the parking is set on the north side, how far is the front edge of the parking to the trails edge. Mr. Angell stated there would be seventeen feet to the trail. Commissioner Cleven asked on the east side was there a utility easement so parking would start right at the edge of the easement. Mr. Angell stated it would be close to the property line with approximately 100 feet of grass, which would serve as a front yard before it hits the pavement for Hanson Boulevard. Commissioner Peterson asked because this was a gas station were the underground tanks cleaned up or removed. Mr. Angell stated the tanks were removed. Commissioner Koehler asked what side of the building was the front that customers would use. Mr. Angell stated they would use the North and East sides of the building. Commissioner Nemeth asked what size variance was Kwik Trip given and how does it compare to this variance. Mr. Angell stated Kwik Trip was given a ten -foot variance along Bunker Lake Boulevard and this variance is a maximum of 3 feet. Commissioner Sims stated Hanson Blvd and Bunker Lake Blvd are very busy roads and he wondered if there were any studies done regarding adding 84 potential parking spots and what it does to the traffic congestion in that area. Mr. Angell stated he did not have any direct studies that correlate to this project and how it would impact it. He reviewed the access points from the roadways into the development with the Commission. Mr. Carlberg noted they had an existing business there that was a service station/retail and they are replacing that with a 13,000 square foot building so the impact with additional parking should be limited based on the fact that the site was developed and they are redeveloping it. Commissioner Nemeth asked if the utility easement would be encroached upon with this development. Mr. Angell indicated it would not because they cannot build anything on Regular Andover Planning and Zoning Commission Meeting Minutes — December 8, 2015 Page 4 ®� 4AP the easement. Mr. Carlberg noted parking can be put under utility lines but structures cannot be placed under them. Motion by Koehler, seconded by Nemeth, to open the public hearing at 7:25 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Mr. John Bell, Klodt, Inc. reviewed his business background with the Commission and stated they are working with Jeff Hagen of Platinum Properties who is also here this evening. Mr. Bell made a presentation to the Commission. Mr. Jeff Hagen, Platinum Properties introduced himself to the Commission. He reviewed his business with the Commission. Commissioner Peterson asked if there is a potential for different companies with leasable bays, which can be put together. Mr. Hagen reviewed how the retail bays can be combined to accommodate each leasee. Commissioner Peterson asked if the parking counts were based on each of the bays being individual businesses minus the corners. Mr. Hagen stated they look at the tenants they believe will go into the building and have to take different ratios of what it is going to be and make judgements all the way across for what is possibly going to be in there and they make parking ratios according to that and City Codes. Motion by Koehler, seconded by Cleven, to close the public hearing at 7:41 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Gudmundson) vote. Chairperson Daninger asked on the north side, what was the variance being asked for. Mr. Angell stated the variance request was for 1 -3 feet. Chairperson Daninger stated if the building was sixty feet in depth rather than sixty-five feet, would a variance be needed on the north side of the building. Mr. Angell stated it would not. Commissioner Sims asked would a variance be needed on the east side if the building were smaller. Mr. Angell stated the variance request there is 19 feet so a variance would still be needed. He noted there is one resolution for both variances so if there was not a variance on the north side; the east side would still need a variance. Motion by Nemeth, seconded by Cleven, to recommend to the City Council approval of the variance for parking setback from street at 13650 Hanson Boulevard NW. Motion carried on a 4 -ayes, 2 -nays ( Daninger, Sims), 0- present, 1- absent (Gudmundson) vote. Associate Planner Angell stated that this item would be before the Council at the December 15, 2015 City Council meeting. I � I I I I I 1 I I 1 I I I I I 1 I I I I I I I EXIST CURB y CUT I �\ I I I I ' I \ I I I SITE INFORMATION: ZONED: INDUSTRIAL I PARCEL SIZE: 71, 780 SF cc 1.65 ACRE I 1 BUILDING AREA: 12,928 SF CAR STALLS: 84 PARKING RATIO: 6.5 / 1000 SF �I o REQUIRED BUILDING SETBACK Z W NORTH AND EAST: 50' WEST AND SOUTH: 10' I REQUIRED PARKING SETBACK NORTH AND EAST 20' WEST AND SOUTH 10' I I I I I I I STORAGE BUILDING I BUNKER LAKE BLVD (CO. RD N0. 116) I I H �TRANS 16 LINE b 50' BLDG SETBACK —? _ _ _ _ — 10' X 18' '-- — — i STALLS F ' AND ' PARIKING SETBACK �I �I I II I V u � I ,I .I 1 L 7�1 11 'I 1 EXIST ICURB CUT 1 � II z tl 1 III 1 1J I I I I NI®' � I � � I � I � I I SIR�I 9 "117' I II I 3,000 sf II V �ETAILV REST. II 12,98 SF Cn TrLITY - - - - -- ROOM 65' 1 �i 50' BUILDING 1 SETBA M U' b0'd 1 I � hit 1 n Imo•,.' DO u DO z` � o I � I TRASH DRIVE- THRUM " - -- -DRAIN GE AND UTILITY EASEMENT--= a el.- -K O I N88 030'32" 10' BUILDING AND PARIKING SETBACK STORAGE BUILDING I I I I STORAGE I STORAGE 3 z� o r` mz Z R ¢ N = U ARCHITECTURAL CONSORTIUM L.L.C. 901 North Third Street, Suite 220 6124364030 Minneapolis, MN 55401 Fax 612 -692 -9960 PREPARED FOR: Platinum roperties Grouv lna CUP AND VARIANCE REQUEST Mark Rmision l Issue Date al►AV VAIl1A IQOLl1T 10-90.11 13650 HANSON BLVD NW. ANDOVER,MN RETAIL D E DEVELOPMENT WORKE CURB _ SITE PLAN BY 0 ] Al -G Architectural Consortium, LLC. 2015 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrato David Carlberg, Community Deve ment Director FROM: Stephanie L. Hanson, City Planner SUBJECT: Consider 2016 CDBG Application - Planning DATE: December 15, 2015 INTRODUCTION The City Council is asked to discuss a potential project for the 2016 CDBG funding year. One project that was suggested in 2015 was a municipal water main feasibility planning study in urban residential areas that are served by individual wells rather than municipal water. Staff submitted a 2015 application, however the project was not awarded funding. Attached is a map of the urban areas served by private wells. DISCUSSION There are many urban residential areas that are served by municipal sewer but rely on private wells for water. These areas may benefit from municipal water services; however at this time, these projects are cost prohibitive. Since this type of planning study is an eligible project, staff recommends a grant application be submitted to research the possibility of constructing water mains in urban areas that are served by municipal sewer but have individual wells. It is recommended the application request be for the amount of $50,000. Staff thinks this would be a viable project and would coincide with the 2018 Andover Comprehensive Plan Update that will begin towards the end of 2016. ACTION REQUESTED The Council is asked to consider the proposed project. The application must be submitted to Anoka County by January 15, 2016 to be considered for 2016 CDBG funds. Attachments Location Map of Proposed Study Areas Respectfull ubmi e , Stephanie L. Hanson T N60VERA Municipal Water Study ROUND 4 fir, c =rte. mu+ mm mill� nm 0 0.25 0.5 1 Miles 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: CC: FROM: SUBJECT DATE: Mayor and Councilmembers James Dickinson, City Administra Dana Makinen, Human Resources Consider Closing City Offices Early on Christmas Eve December 15, 2015 0 (76 3) 755 -5100 INTRODUCTION It's been requested that City Offices be closed at noon on Christmas Eve, Thursday, December 24, 2015. DISCUSSION Christmas day falls on a Friday this year, and many employees would like to take Thursday off. It is projected that there would be little to no public access demand that day. In 2003, 2007, 2008, and 2012 felt -day closure requests were made of the City Council and there were no complaints from residents or employees about being closed on Christmas Eve. This is not a regularly scheduled holiday, therefore, employees who would like to work may do so, but employees who would like to take the day off, or part of the day off, would use vacation time or compensatory time to offset the hours not worked. ACTION REQUESTED The City Council is requested to consider closing City Offices at noon on Thursday, December 24, 2015. Respectfully Submitted A'Izyhb� Dana Makinen a3. CITY 0F NDOVE, , 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator Schedule Advisory Commission Interviews December 15, 2015 At the time of the distribution of the City Council packet the City was still accepting applications for the advisory commissions. A supplemental agenda item will be provided at the meeting with the number of applicants for each commission. submitted, IL Jiki Dickinson 0q6 C I T Y O F NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule January Council Workshop DATE: December 15, 2015 ACTION REQUESTED Schedule Council workshop for the month of January. Below is a suggested date: 6:00 pm on January 26th or Another date acceptable to the Council DISCUSSION The Council is requested to schedule a Council Workshop for the month of January for a number of miscellaneous business items identified as follows: 1. Joint Meeting with Parks & Recreation Commission A. Discuss Kelsey Round Lake Park Master Plan— Engineering B. Discuss 2016 -2020 CIP and Project Goals of the City Council 2. Discuss Diseased Tree Policy — Engineering 3. November & December 2015 Budget Progress Reports - Administration 4. November & December 2015 City Investments Review - Administration 5. Other Topics Other items may be added upon Council request or operational need. submitted, 0 F C I T Y NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: December 15, 2015 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development/CIP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. tted,