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HomeMy WebLinkAbout07/14/2015 Workshop91w) VM, Imp .,� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Andover Planning and Zoning Commission Workshop Meeting Agenda July 14, 2015 Andover City Hall Conference Rooms A & B 6.00 p.m. 1. Call to Order 2. Recap of the June 23, 2015 Joint Meeting with City Council a) Subordinate Classroom Structures b) PUD Requirements c) Site Visits d) Fencing Along Hanson Boulevard NW 3. Other Business 4. Adjournment •A- 1685 LNDOVE 't, CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.AN DOVE R.MN.US TO: Planning Commissioners FROM: David L. Carlberg, Community Development Director SUBJECT: Recap of the June 23, 2015 Joint Meeting with City Council DATE: July 14, 2015 INTRODUCTION The Planning Commission is requested to continue discussing the various items and topics from the joint meeting held with the City Council on June 23, 2015. Attached are the minutes from the June 23, 2015 meeting. Attachments June 23, 2015 Meeting Minutes Respectfully submitted, vz� (24--o David L. Carlberg ANDOVER CITY COUNCIL WORZCrosstown E 23, 2015 MIN The Workshop Meeting of the Andover City Cor by Mayor Julie Trude, June 23, 2015, 6:00 p.m., at the Andover City ulevard NW, Andover, Minnesota. Councilmembers prese nt: Mike Kni , Sheri Bukkila, Valerie.Holthus and James Goodrich Councilmember absent: Xherson Commission present: Dean Daninger, Commissioners Timothy Cleven, dmundson, Bert Koehler N, Kyle Nemeth, Steve Peterson Commissioner absent Commissioner Jeff Simms Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Public Works Director /City Engineer, David Berkowitz Others JOINT MEETING WITH PLANNING & ZONING COMMISSION Mayor Trude stated the Council thought the Planning and Zoning Commission work has been excellent this year. Councilmember Goodrich thought the Planning and Zoning Commission was doing a terrific job and asked lots of questions he would not generally think of and he felt a lot of the work was done on applications before it reached the Council which was great. He appreciated the great job they were doing. Chairperson Daninger thought the Commission wanted to know logistically how the Council saw the Commission. He stated the Commission wants to hear the residents come at them with questions and comments about items they are reviewing. Commissioner Koehler stated he sees the vote come up on items and if it is unexpected or a couple of commissioners cast dissenting votes, that will get him digging into exactly what is going on. He stated by watching what the City Council has done previously gives him a tool to use to ask new questions with new items that come before them which in turn helps them to get more on the table, when they understand some of the rationale and see some of the arguments the Council use, it becomes a teaching moment for them. He stated seeing that kind of interaction really pays off. Councilmember Bukkila arrived at 6:06 p.m. Mayor Trude thought sometimes it seemed like the Planning and Zoning Commission does not have all of the information that is provided to the Council. Councilmember Holthus thought the Andover City Council Workshop Meeting Minutes — June 23, 2015 Page 2 residents feel more comfortable talking to the Planning and Zoning Commission then to the Council. Commissioner Peterson stated he liked how Mr. Carlberg summarizes what has happened at the City Council meeting at the end of the Planning and Zoning meetings. He thought this really helped the Commission. Mayor Trude thought Mr. Carlberg ran a good department. She suggested the Commissioners go out to the sites that are going to be discussed if they can because it is really helpful. Mayor Trude stated looking ahead they have the Comprehensive Plan review and she wondered if the Planning and Zoning Commission thought they should have some public hearings to open it up a little more. Last time there was not any public hearings because they just did some fine tuning and no change was going to happen. Chairperson Daninger stated what he liked is having a worksession on items at 6:00 p.m. before their meetings to be able to openly discuss and brainstorm ideas. He thought there should still be discussion and public hearings at the meetings to involve residents also. He found it more fruitful to have worksessions and then bring the items back to the public. Mr. Carlberg stated there were a couple of ways of doing this, they could create a task force with people from each Commission to review the Comprehensive Plan and then come back to the Council with ideas or they could have work sessions where they go through the Comprehensive Plan chapter by chapter and eventually have public hearings for proposed changes. They could also have an open house to show the residents of possible changes and this can be discussed further in the coming months. Mayor Trude indicated it was important to her to involve the community and get their feedback. Councilmember Bukkila thought the Planning and Zoning Commission was productive and good discussion was going on between the Commissioners. Councilmember Holthus stated she would like to see the Commission verbalize more to the builders on Planned Unit Developments (PUD). Mayor Trude thought it may be a good subject for a worksession to make a list of ideas they would like to see in a PUD. The City Council and Planning and Zoning Commission discussed how they should review PUD's. Councilmember Bukkila indicated she liked it when the Planning and Zoning Commission had mixed votes and she did not need to always see unanimous votes with the Commission. Commissioner Nemeth thought they needed flexibility to make a good decision. He did not want the Planning and Zoning Commission to only look at one thing; they need to have the option to look at multiple angles. Mayor Trude stated staff usually gives the developer options and they decide what they want to put into the plan for the Council to review. Commissioner Koehler stated he would like the Council to give the Commission more feedback and he would appreciate hearing from the City Council on how the Commission can improve or what types of questions they should be asking. Andover City Council workshop Meeting Minutes —June 23, 2015 Page 3 a. Subordinate Classroom Structures Mr. Carlberg explained the Commission felt a lot of the subordinate structures keep getting approved and are becoming more permanent than temporary. Mr. Carlberg reviewed the history and the issues surrounding subordinate classrooms with the Council and Commission. Commissioner Nemeth stated he would like the Commission and Council to think about at what point in time do these subordinate buildings not become temporary structures anymore. Some are landscaped and have sidewalks leading up to them. They are actually an integrated part of the building itself. It seems like many of these structures keep getting approved. Councilmember Bukkila stated she looks at these structures as an answer to temporary population increases and decreases for the schools /churches. Mr. Carlberg stated what he sees is there is no long term plan from the churches. He stated these buildings are supposed to be short-term but when asked, the churches do not have a five year plan, they just keep asking for approvals over and over again. He wondered if they need to push harder on the timeframes and removal of the structures. Mayor Trude stated she would like to have the Council discuss this further at a workshop and she wants to be gracious to their church community and maybe have discussion with the church leaders. Councilmember Bukkila stated she would like to have the Commission review this and come back to the Council with their ideas. Commissioner Daninger stated the Commission was looking for direction from the Council. Councilmember Goodrich stated he would like to know how many subordinate structures there are in the City, be consistent, if there are any structures that are an eyesore or if there are any health issues involved. He thought some sort of criteria should be set up. He stated he wants to be consistent and have a solid plan in place. Councilmember Holthus thought the structures needed to be used for its intended purpose and not for storage areas. The Planning and Zoning Commissioners left at 6:59 p.m. Motion by Knight, seconded by Bukkila to add supplemental information to Item 3. Motion carried unanimously. Mr. Berkowitz explained the City Council is req uss the no parking/bike route in the Woodland Estates development area.