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WK - October 27, 2015
C I T Y O P NDOVE 1685 CROSSTOWN BOULLVARU N.W. • ANUUVLR, MINNLSUTA 553U4 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, October 27, 2015 Conference Rooms A & B 1. Call to Order— 6:00 p.m. 2. Discuss City Campus Expansion Master Plan/l5-22 — Engineering 3. Discuss Kelsey Round Lake Park Master Plan/15-11 —Engineering 4. Discuss City Regional Trail Oversight—Administration 5. 2016 Budget Development Discussion—Administration 6. Other Business 7. Adjournment (76 3) 755-5100 O,IX, 5 6, Y (2) 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923. WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Discuss City Campus Expansion Master Plan/15-22 - Engineering DATE: October 27. 2015 INTRODUCTION Representatives from HCM Architects and Loucks & Associates will be at the Workshop meeting to present stakeholder comments and are looking for direction on 5 confirmation items identified so they can continue toward a final City Campus Expansion Master Plan. DISCUSSION At the August City Council Workshop the Council requested the stakeholders provide more comments based on 3 options that were presented. Stakeholder comments were received; HCM and Loucks met with staff and 5 major direction items were identified. The items are as follows: • Confirm relocation of the Public Works Campus on the City Campus Site. • Confirm that there will be a City Campus roadway connection to the 154ih Ave. NW intersection — NW comer of the site. This will require a separate traffic study which will be discussed at the meeting. • Confirm removal of the Sports Dome from the City Campus Master Plan. This would also include reducing the overall impact of the School District property. • Confirm the location of the Memorial Gardens at the City Campus roadway intersection of Veterans Memorial Blvd. and Nightingale. • Confirm the relocation of the Recycling Center within the confines of the relocated Public Works Campus. Additional comments will be identified in the presentation. The stakeholders have been notified regarding the meeting and have been encouraged to attend. The City Council is requested to review the information presented and provide direction on the five items identified. Respectfully submitted, ��. David D. Berkowitz Cc: Dan Lind, HCM Architects 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 7554923 • WWW.AN DOVE RMN. GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, Director Pu Engineer To of 1 orks/City FROM: Todd J. Haas, Assistant Public Works Director/Parks Coordinator SUBJECT: Discuss Kelsey Round Lake Park Master Plan/15-11- Engineering DATE: October 27, 2015 H -1 INTRODUCTION The City Council is requested to review the proposed Kelsey Round Lake Park Master Plan concepts that have been reviewed by the Park and Recreation Commission. DISCUSSION The Park and Recreation Commission reviewed 3 Master Plan Concepts (Concept One, Concept Two and the recommended Staff Concept) that were presented by WSB at a recent Park Commission workshop meeting on October 22, 2015. Concepts One and Two were ideas based on suggestions from the Park Commission and input from the neighborhood. Each concept has different ideas of how the trail system can be looped and what other improvements could be included (picnic shelters, playground equipment, wayfinding signs, benches, etc.). City staff (City Engineer, City Administrator, Natural Resource Technician, Assistant Public Works Director/Parks Coordinator and Parks Maintenance Supervisor) reviewed both Concepts 1 and 2 and liked a few of the ideas in each concept and thought it would be good idea to create a 3" concept which is the Staff recommended Concept. When staff was considering the ideas into the 3' concept, there was a lot of discussion in regards to certain items such impacts to wetlands (which should be avoided when possible), future maintenance of the facilities, and location of trails adjacent to existing residents. If the City Council has any additional suggestions or would like to modify any of the ideas to Concept 3 (Staff Concept), please bring the ideas to the meeting so they can be discussed. After the City Council has had an opportunity to review the plan, if there are no revisions that need to be made, staff will contact the Anoka Union about doing an article about the draft plan and open house meeting that is scheduled for November 191". Staff will also contact QCTV about promoting the open house and show the public what is being considered in the Master Plan. ACTION REQUIRED The City Council is requested to review the proposed Kelsey Round Lake Park Master Plan concepts that have been reviewed by the Park and Recreation Commission and direct staff on how to proceed. Respectfully submitted, Todd J. H s Cc: Shane Stenzel, Park and Recreation Commission Chair r / � Attachments: Master Plan Concepts One, Two and Staff Preferred Concept PICNICSHEOFR %ik RESfRO]M ��IN 1 PICNICSHEOFR %ik RESfRO]M X GROUND WERANO CONNECNON INTO NEILHOORN.. CLEARED VIEWS i .RD I KE wss r�Lt EXISTING BCARGWALM D NEIGHBORHOOD 1OWARDIANE _\ \1 _ -11 Ay. 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WSB KELSEY ROUND LAKE NATURE PARK STAFF PREFERRED CONCEPT Al 6 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANOOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Discuss City Regional Trail Oversight DATE: October 27, 2015 INTRODUCTION At the October 6, 2015 City Council meeting (minutes attached), City Administration was asked bring the topic of Trails Oversight to a Council workshop for further discussion. DISCUSSION Listed below and attached to this staff report are the current policies that are followed relative to Trail Oversight for the City of Andover. These policies have been in place since November of 2002: o Providing For the Planning, Design, Construction and Financing of Pedestrian Trails. o Establishing a Protocol for the Expenditure of Public Funds by the Park and Recreation Advisory Commission. o The Role of the Park and Recreation Advisory Commission. Also attached are the minutes of the discussion and the staff report for the Special Andover City Council Workshop Meeting (November 13, 2002) when the policy was discussed and approved. ACTION REQUESTED Council is asked to discuss and provide direction to staff on how to proceed. submitted, N Regular Andover City Council Meeting Minutes — October 6, 2015 Page 6 the lots. Mayor Tru stated this will be worked out in the development agreement but w to give Mr. Smith the opp 'ty to present his side. She asked Mr. Smith if he was tom able with allowing this to co ue with negotiations between the City and himself ey move ahead from the preliminary t nal plat on that one topic. Mr. Smith Indic that would be fine. Mayor Trude thought this s an issue that the Engineering De cut was trying to find if there was a similar situation has occurred and how that s worked out. She stated this is something they would consider an ake under advisem at this time. Councilmember Holthus stated her conte 's further south on Prairie Road where the houses are closer together everyone has a f which is a different style and not the most aesthetically pleasing to look at driving wn [he d. She wondered if there is any thought of having a requirement of uniform fen g. Mr. Carlbe stated [hey have had some discussions about fencing issues along Hans oulevard and other c 'dors at the Planning and Zoning Commission level. He thong [his was something they nee to discuss and get feedback from Council. This would take complete code change to the fencing lations to enforce uniform fencing. Moban by Bukk' , Seconded by Goodrich, to approve the preliminary plat subl to the conditions of oh ion R084-15, as amended. Motion carried unanimously. REPORT CiV§taff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. MAYOR/COUNCIL INPUT (Anoka County Elected Officials Meeting) Mayor Trade stated there is an Anoka County Elected Officials meeting which they need to RSVP to Mr. Dickinson. Coon Rapids Mayor Koch is hosting it at Bunker Grill and he will be updating what is happening in Coon Rapids. (Parks) Mayor Trude stated she talked to the Park and Recreation Commission Chair about some of the changes they made with funding and she thought they are starting to be on the same page and appreciated staff help with this. She stated they are still spending close to $145,000 to $200,000 a year on amenities in the parks, even with the budget shift. The $90,000 the City Council is now committing to maintaining what they already have in place is to maintain the six million plus investment they have made over the last decade. She stated the Council is continuing to show strong commitment to parks and there is an interest by the Park and Recreation Commission in being involved with City staff in deciding the priorities of some of the maintenance projects and will continue to see them involved in the community park system. She stated there will be additional flexibility to address individual neighborhood needs. She thought the Council could consider having D Regular Andover City Council Meering Minutes — October 6, 2015 Page 7 the trails moved back to the Park and Recreation Commission because they want to see the parks and neighborhoods connected to waterways in the City. She would like to have that added as a workshop discussion item because the Council is planning to invest some of the savings from this current year into adding some trails in 2016. eighborhood Park Equipment) Mayor Trude stated Creekside Meadows is an that had a 'par all the equipment was pulled out of it and the neighborhood would re tke to get back on the list for ment. She thought they should look at some of the ne' orhood parks that lost equipment for rep ement. RECESS Mayor Trude recessed the regular Ci ouncil etmg at 8:31 p.m. to a closed session of the City Council to discuss Union Negotiatio pdate. RECONVENE The City Council reconve at 8:48 P.M. ADJOURNMENT Motion by G drich, Seconded by Holthus, to adjourn. Motion carried u imously. The meeting owned at 8:49 p.m. submitted, Sue Osbeck, Recording Secretary L\,){fton � ?01lc�� 2002-03 Council Goal Setting — Council Policies ` S PROVIDING FOR THE PLANNING, DESIGN, CONSTRUCTION AND FINANCING OF PEDESTRIAN TRAILS (Council Approved 11-13-02) The City Council supports the concept of a bi-modal transportation system providing for both vehicular and pedestrian travel The planning, design, construction, and funding of City trails for pedestrian travel .are a -critical component of the City's bi-modal transportation system. As such, the City Council retains direct authority for all pedestrian trail improvements in the community. Multi -use pedestrian trails will be defined as "separate and distinct from recreational trails as they provide the walking public with alternate means of travel along County and City roadways." Accordingly, the purpose of pedestrian trails is to keep non -motorized pedestrian travel off of County and City roadways. Planning activities associated with pedestrian trail construction shall be under the direct authority of the City Council. The planning, design, and construction of trails shall be recommended by the City Engineering Department, with concurrence by the Public Works Division and incorporated within the City's Five Year Capital Improvement Plan, -subject to approval by the City Council. Funding for multiuse pedestrian trails shall be underwritten through the City Trail Fund, Municipal State Aid and grants, with maintenance activities funded by the annual Road and Bridge Levy. A funding formula designated for the maintenance, repair and reconstruction of pedestrian trails will continue to .developed to ensure that long-term needs are adequately addressed. Connections between pedestrian and recreational trails shall be coordinated between the City Engineering Department and the Parks and Recreation Commission, with funding allocated according to trail segmentation apportionment between pedestrian and recreational use. Final approval will be subject to the City Council. ESTABLISHING A PROTOCOL FOR THE EXPENDITURE OF PUBLIC FUNDS BY THE PARK AND RECREATION ADVISORY COMMISSION (Council Approved 11- 13-02) The Park and Recreation Advisory Commission is an advisory body to the City Council with the purpose of advising, formulating and recommending policies, measures and programming to enhance the quality of life related to the City's Park and Recreation System. The City Council respects and appreciates the role of the Park Commission as it pertains to developing and recommending a comprehensive plan for park and recfeational trail improvements funded by Park Dedication Fees, Capital Park Project Levies and state and federal grants. - The expenditure of public funds including but not limited to Park Dedication Fees, Grants and Capital Park Project levies is subject to final approval by the City Council. Cu6t(n� Ml'cb 0,, THE ROLE OF THE PARK AND RECREATION ADVISORY COMMISSION p (Council Approved 11-14 -02) The role of the Park and Recreation Advisory Commission is to advise, formulate and recommend policies and projects to the City Council on issues affecting the City's park and recreation system. All actions taken by the Park and Recreation Commission are subject to review and approval or denial: by the City Council. Areas of oversight expressly delegated to the Parks and Recreation Commission by the City Council include: • Recommend Capital Park and Recreational Trail Projects subject to available -� funding sources - - • Recommend Policies affecting the use of the City's Park System • Advise the Council on matters affecting the City's parkandrecreation system • Shall allocate park fields in a fait and equitable manner, based on'.... recommendations from users and city staff - Implementation of -policies affecting resident use of the City's park system as recommended by the Parks Commission and adopted by the City Council is a staff function subject to final review and oversight by the City Council. Maintenance, upkeep and repair of the City's park and recreation infrastructure is a staff function subject to the control of the Public Works Superintendent l iY a s rr *1 i9 ii Special Andover City Council Workshop Meeting Minutes—November 13, 2002 Page 8 Mr. F= stated most lease commitments come with a pre -negotiated mmitment Mr. Erar stated Mr. Mezile's position is the YMCA hould me owners ofthe building and Mr. Erar stated he thought there uld be sour additions at the end of the lease. Counci mber Knight asked how the City would determin hicb portion of the buil ' g would be YMCA. Mr. Erar stated the err c facility would be YMCA an the the arena would be the City. would be an issue would be the fi house. He stated they could comet agreement on this piece. Councilm ber Trude stated they should has the goal and not the particulars. Mr. Erar discussed debt portion of the building. D. CAPITAL CAMPAIGN Mr. Lawton discussed the stated how critical volunte regarding the YMCA's Alllg in the packet with the Council and is. Councihnember Jacobson ed his op' a on this is he would not vote for this unless there is a refer door and he the people need to have their voice heard on the iss He wanted to kno if people think this is a done deal because they had of had any voice. Mayor Gamache Saterbak suggested they ha a vote at the end of the campaign and all the money is raised. Councilor ber Jacobson stated that if they do ' gs in that order it concerns him and would like to see some sort of te in the near future. CouncilmemberT ted if they can keep this the survey dollars, they would have public rt, ifthey go over it, the public will start to question it Mr. eI vtoa stated that one of the things going for the City is the \D se of urg cy. He stated it is a big step forward and the Hockey arena is al i for families in the community. :tuber Jacobson asked if they could hold offon the resolution until 9, 2002 when they know what the YMCA is going to do. COUNCIL POLICIES —PARKTRAIL POLICIES Special Andover City Council Workshop Meeting - O Minutes—November 13, 2002 Page 9 PROVIDING FOR THE PLANNING, DESIGN, CONSTRUCTION AND FINANCING OF PEDESTRIAN TRAILS. Councihnember Jacobson stated he talked with Mr. Erar regarding transportation trails along busy city streets and he thought it was important these get done. Councilmember Orttel asked where the funds would come from for the trail fees. Mr. Erar stated trail funds pick up the cost of pedestrian trails, not transportation trails. Councihnember Orttel stated the main use forthis is for pedestrian use. Mr. Erar stated that is why they have tried to distinguish between recreational trails and transportation trails. Finance Director Dickinson stated the utilization on some of the trails in the past have been convoluted and they are trying to get away from that ESTABLISHING A PROTOCOL FOR THE EXPENDITURE OF PUBLIC FUNDS BY THE PARK AND RECREATION ADVISORY COMMISSION. The Council agreed on this. THE ROLE OF TIE PARK AND RECREATION ADVISORY COMMISSION Councihnember Jacobson stated he would like to add "project" to the fust sentence after "policies" and would like to add a bullet stating "Schedule the use of City Park activities in a fair and reasonable process." Mr. Blackstad and the Council discussed the role of the Park and Recreation Advisory Commission. Motion by Trude, Seconded by Orttel, to approve the trail and expenditures. Motion carried unanimously. 2003 BUDGET Councilor rude summarized the budget information for the Counc' stated the overall inZItw4kwene going to staffing and threeRgw ptcal in the metro area_ With insurance as wond ey should go with a big consortium because they are pa ' get money for insmance for employees. Mr. Dickinson stated coking at different 'ums and groups and hope to have at is done for December. Mr. Erar stated be within the care dollar amounts listed in the information. Nu�rw �rr V-A' 9002 Special Joint City Councin. ark & Recreation Commission Meeting Minutes Page 2 DISCUSS PROPOSED 2003 —1007 CIPIPARX IMPROVEMENTS Todd Haas, Parks Coordinator, made a short presentation in regards to the projects that have been proposed by the Park and Recreation Commission. The projects that are to be considered are new field lighting at the 3 soccer fields at Sunshine Park and various new improvements at Prairie Knoll Park. Jim Dickinson, Finance Director, discussed the possibility of borrowing money from certain funds to the Park Commission and paying the loan back over the next couple of years from the park dedication fund. Based on the suggestion from the Finance Director, the City Council requested the Park Commission evaluate this suggestion at their next regular Meeting on November 21, 2002 and come back to the City Council with a recommendation. DISCUSS PROPOSED 2003 -1007 CIPITRAIL IMPROVEMENTS Due to the policy change in regards to the protocol of transportation related trail construction, (which will be monitored or determined from here on in by the City Council), it was decided because of the strong interest to consider the Andover Boulevard Trail east of Hanson Boulevard. It was determined not to select a specific project at this point for 2003 but to address trail projects at a later date based on available funding. OTHER BUSINESS None Meeting adjourned at 10:15 p.m. Respectfully submitted, Tod AV Recording Secretary o° CITY OF ANDOVER 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER MINNESOTA 55304 • (163) 755-5100 FAX (763) 755-8923 • W VW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers Park and Recreation Advisory Commission FROM: John F. Etat, City Administrator SUBJECT: Council Policies — Miscellaneous Park Issues DATE: November 13, 2002 At the 2002 Council Goal -Setting Session, the City Council discussed the need to develop several policies to clarify Council/Commission inter -relationships and oversight responsibilities of the Park and Recreational Advisory Commission. Draft policies were initially presented to Council on September 12, 2002, with direction that staff should bring these proposed policies back to Council at a separate workshop. DISCUSSION Attached please find copies of three (3) draft policies for Council review and discussion. The proposed policies have been developed in conjunction with the City Engineer and Assistant City Engineer/Parks Coordinator and Finance Director m address issues raised by the City Council to ensure a productive, positive and collaborative relationship. Discuss, modify and/or consider adoption of the attached policies as presented. Respectfi ll ubmitted, hn F. Eraz ity Administrator 0 2002-03 Council Goal Setting—Development of Draft Policies PROVIDING FOR THE PLANNING, DESIGN, CONSTRUCTION AND FINANCING OF PEDESTRIAN TRAILS The City Council supports the concept of a bi-modal transportation system providing for both vehicular and pedestrian travel. The planning, design, construction, and funding of City trails for pedestrian travel are a critical component of the City's bi-modal transportation system. As such, the City Council retains direct authority for all pedestrian trail improvements in the community. Multi -use pedestrian trails will be defined as "separate and distinct from recreational trails as they provide the walking public with alternate means of travel along County and City roadways." Accordingly, the purpose of pedestrian trails is to keep non -motorized pedestrian travel off of County and City roadways. Planning activities associated with pedestrian trail construction shall be under the direct authority of the City Council. The planning, design, and construction of trails shall be recommended by the City Engineering Department, with concurrence by the Public Works Division and incorporated within the City's Five Year Capital Improvement Plan, subject to approval by the City Council. . Funding for multiuse pedestrian trails shall be underwritten through the City Trail Fund, Municipal State Aid and grants, with maintenance activities funded by the annual Road and Bridge Levy. A funding formula designated for the maintenance, repair and reconstruction of pedestrian trails will continue to developed to ensure that long-term needs are adequately addressed. Connections between pedestrian and recreational trails shall be coordinated between the City Engineering Department and the Parks and Recreation Commission, with funding allocated according to trail segmentation apportionment between pedestrian and recreational use. Final approval will be subject to the City Council. ESTABLISHING A PROTOCOL FOR THE. EXPENDITURE OF PUBLIC FUNDS BY THE PARK AND RECREATION ADVISORY COMMISSION The Park and Recreation Advisory Commission is an advisory body to the City Council with the purpose of advising, formulating and recommending policies, measures and programming to enhance the quality of life related to the City's Park and Recreation System. The City Council respects and appreciates the role of the Park Commission as it pertains to developing and recommending a comprehensive plan for park and recreational trail improvements funded by Park Dedication Fees, Capital Park Project Levies and state and federal grants. The expenditure of public funds including but not limited to Park Dedication Fees, Grants and Capital Park Project levies is subject to final approval by the City Council. THE ROLE OF THE PARK AND RECREATION ADVISORY COMMISSION The role of the Park and Recreation Advisory Commission is to advise, formulate and recommend policies to the City Council on issues affecting the City's park and recreation system. All actions taken by the Park and Recreation Commission are subject to review and approval or denial by the City Council. Areas of oversight expressly delegated to the Parks and Recreation Commission by the City Council include: • Recommend Capital Park and Recreational Trail Projects subject to available funding sources • Recommend Policies affecting the use of the City's Park System • Advise the Council on matters affecting the City's park and recreation system Implementation of policies affecting resident use of the City's park system as recommended by the Parks Commission and adopted by the City Council is a staff function subject to final review and oversight by the City Council. Maintenance, upkeep and repair of the City's park and recreation infrastructure is a staff function subject to the control of the Public Works Superintendent. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2016 Budget Development Discussion DATE: September 22, 2015 INTRODUCTION The City Council adopted at the September 1st regular Council meeting a Preliminary 2016 Budget. The Preliminary 2016 Budget proposes a total property tax levy of $11,593,925: $8,037,528 (69.33%) operational levy, $2,100,413 (18.12%) debt service levy, and $1,455,984 (12.5601o) capital/watershed levy. The Preliminary 2016 Proposed Property Tax Levy (see attached City of Andover Property Tax Levy worksheet) targets keeping the tax rate applied to properties the same as 2015, but yields additional tax revenue through growth in the City's tax base, thatgrowth provides for approximately a 4 % increase in the gross tax levy. The Council has the right to reduce or keep constant the proposed levy until the final certification date of December 28, 2015. The Preliminary 2016 Property Tax Levy is what will be used by Anoka County for proposed 2016 Property Tax Statements that will be mailed to property owners in mid-November. At the workshop, City Administration will review progress being made on the 2016 Annual Operating Budget Development process and will seek City Council direction on various items. City Administration will review with the Council the bold italics items at the meeting. DISCUSSION City of Andover Financial Policies drive much of how City Staff operate departments and prepare budrets attached is a copy of the City of Andover Financial Policies for Council review. Administration will review and answer questions the Council may have on the policies at the meetinr. In addition to the Financial Policies, the following are the 2016 Budget Development guidelines adopted by the Council at the April 7a' City Council meeting: 1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for long-term competitiveness through the use of sustainable revenue sources and operational efficiencies. Note: Anoka County Assessor taxable market value figures (to -date) for the City ofAndover are reflecting a 4.36% increase in total taxable market value. See attached City ofAndover Pay 2016 Valuation Estimates. 2) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 45% of planned 2016 General Fund expenditures and the preservation of emergency fund balances (snow emergency, public safety, facility management & information technology) through targeting revenue enhancements or expenditure limitations in the 2015 adopted General Fund budget. Note: With property tax revenues making up close to 80% of the total General Fund revenues cash flow designations approaching 50% would be appropriate and are recommended by the City's auditor. Emergency Fund Balances are established to stabilize an emergency situation, not be the complete solution. Staff will review with the Council an attached City ofAndover 2015 General Fund Balance Analysis at the meeting. 3) A commitment to limit the 2016 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. Note: The proposed 2016 debt levy is currently at 18.12% of the gross tax levy, 25% provides a reasonable margin to accommodate a 1015 or 2016 Equipment Note and/or Improvement Bond if it is determined that an additional debt issuance is needed. Staffwill 4) A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. Note: The City Vehicle Purchasing Committee did perform this analysis, and recommendations were included in the 2016-2020 Capital Improvement Plan (CIP). The 2016-2020 CIP was adopted by the Council at the October 20te City Council meeting. 5) The use of long-term financial models that identify anticipated trends in community growth and financial resources that will help designate appropriate capital resources for future City needs. The financial models will be used in the budget planning process to ensure that key short-term fiscal targets are in line with long-term fiscal projections. Note: The City continually maintains various financial models to determine the long-term impacts of present day expenditures and financing decisions. Fiscal assumptions are based upon various financial indicators including growth factors, tax capacity valuations, per capita spending and debt ratios. Lone term financial Proformas will be part of the discussion at the meeting with the Council: displaying how current decisions impact future City finances. 6) A team approach that encourages strategic planning to meet immediate and long-term operational, staffing, infrastructure and facility needs. Note: A strategic planning session was held with the City Council. The final Council Community Vision and Organizational Goals and Values document was approved at the July 7, 2015 City Council meeting. Direction provided in that document is integrated into various department work plans and budgets. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. Note: The City Council has formally adopted a Council Community Vision and Organizational Goals and Values document. Management, through these goals, pay special attention to fiscal values, commercial & residential development or redevelopment, collaboration opportunities, service delivery and the livability/image of the community. Overall Budget: Administration will also review with the Council at the meethur as part of the Budget Development Guideline discussion the Overall tall budgeted funds) City of Andover Budget The attached City of Andover 2016 Budeet Summary By Type in addition to General Fund Budget Reports will be utilized to for that discussion. Staffing Requests: A few new staffing requests were received from City Departments for the 2016 budget. Administration reviewed requests from the Fire and Public Works Departments. The Fire Department is struggling with day -time coverage and Public Works is seeking assistance for street maintenance. Administration has reviewed the requests, and while the requests have merit, Administration is not recommending the addition of any new positions for the 2016 budget and is looking a creative ways to utilize part-time staffing and scheduling to bridge the gap. A presentation on Fire Department staffing was provided to the Council at the September 15th Council Workshop. Personnel Related Implications: To date the following are projected issues facing personnel related expenses: 1. Human Resources is continually reviews position -based salaries and our benefit package in detail to determine if the total package is competitive with other government entities. As part of the budget process, pay steps for eligible employees will be included in the 2016 budget proposal, a cost of living adjustment (COLA) for non -bargaining employees is being explored, and $15,000 of market adjustment dollars are included in the proposed budget (the City will need to comply with Pay -Equity requirements in 2016). The Public Works Union contract is in currently beine negotiated, a mediation session is scheduled for October 29th. 2. The Council approved the 1016 Health Insurance contract with HealthPartners at the insurance budget has now been reduced to a 5% increase, reflecting a General Fund budget reduction of $58.262 for the 2016 Proposed Budget The 2016 City Health Insurance Program will offer the employees a high deductible plan ($5,000 family, $2,500 single for in network expenses, out of network expenses increase the out of pocket costs to $7,500 family and $3,750 single) with a health spending account (HSA). As part of the program, the City pays for 100% of the single health insurance premium and 76% for a family health insurance premium. The City also contributes annually to the employees HSA. Contractual Departments: 1. Discussion for the 2016 City Attorney contract is, if City employees are granted a COLA, the legal service contract would be evaluated for an increase. 2. The 2016 City of Andover Law Enforcement Contract with the Anoka County Sheriff's Office was approved at the September 15th City Council meeting. The 2016 budget for the contract is $2,936,467 and is offset by a Police State Aid of $124,800 and School Liaison revenue of $91,820 reflecting a net tax levy impact of $2,719,847. The 2016 Sheriff's contract provides for: a. 80 hours per day of patrol service b. 6 hours per day of service provided by a Community Service Officer c. School Liaison Officers in the middle school and high school d. 2 Patrol Investigators e. 50% of the Crime Watch Program's coordinator position. It should be noted that the Sheriff's Department always provides the required number of deputies for all hours contracted by the City. If the Sheriffs Department has a vacancy or a deputy is injured etc.., they still provide the City with a deputy at straight time even though they may have to fill those hours with overtime which at times may cost the Sheriffs Department additional, but is not billable per the contract The 2016 contract will maintain status quo service when compared to 2015. The 2016 contract reflects a 0.62% increase ($18.159) over the 2015 contract Council Memberships and Donations/Contributions: The following memberships/contributions based on 2015 participation are proposed for the 2016 Budget: • North Metro Mayors Association $13,709 • Metro Cities $ 9,427 • Mediation Services $ 3,366 • YMCA — Water Safety Program $ 8,500 • Alexandra House $18,328 • Youth First (Program Funding) $12,000 • NW Anoka Co. Community Consortium - JPA $10,000 • Teen Center Funding (YMCA) $24,500 • Family of Promise $ 3,000 • Lee Carlson Central Center for Family Resources $ 1,500 • Senior High Parties $ 1,000 • Hope For Youth $ 600 Council direction will be sought on how to budget for these items in 2016. Capital Levies: Capital Projects Levy — Currently the proposed 2016 Capital Projects Levy Budget specifically designates $1,415,984 of the general tax levy to capital projects and equipment needs relating to Capital Outlay ($250,000), Road and Bridge ($1,089,146), Pedestrian Trail Maintenance ($61,838) and Park Projects ($15,000). Specific designation of the tax levy to anticipated City needs and priorities for transportation and trail maintenance, park projects and equipment outlays allows the City to strategically allocate its resources and raise the public's awareness of City spending priorities. The Road and Bridge levy is evaluated annually and along with Capital Outlay, Pedestrian Trail Maintenance and Park Levies increased/decreased according to the City Council budget guidelines. • Road and Bridee An adjustment was made to the Road & Bridge funding formula in 2014, primarily to stop the continual decrease in the levy that has been happening over the past few years due to decreases in the Anoka County Assessor taxable market value figures for the City of Andover. Based on Council discussion, consensus was to stop the decline in road funding and evaluate annually through the adopted City Council Budget Development Guidelines. It should be noted that in 2014. Local Government Aid (LGA) in the sianificant increases in LGA for the City ofAndover are remote. For 2016, the proposed levy to Roads is $1.089.146 a 9.39% increase over 2015, remnizina the significant 2015 taxable market value increase and lost LGA. The 2016 proposed levy to pedestrian trail maintenance is $61.838. a .53% increase over 2015. • Park Improvements This levy is an annual appropriation to be used to underwrite park improvement projects as recommended by the Park and Recreation Commission and approved by the City Council. This funding is intended to be a supplemental source of capital funding for park projects that is separately identified in the City's Five -Year Capital Improvement Plan. a total levy of $90.000 proposed for 2016. History of the supplemental Park Improvement Funding: In 2002, City Council committed $50,000 in tax levy to underwrite park improvement projects as recommended by the Park and Recreation Commission and approved by City Council. That levy was intended to be a supplemental source of capital funding for park projects as development started to slow down and minimal park dedication funds were available. As of 2015, that levy was up to $61,500 of which $15,000 is designated towards miscellaneous items that come up throughout the year. New direction of the Funding: With an emphasis on maintaining/preserving parks the City currently has, through the 2016 Preliminary Budget / Levy approved by the City Council, $46,500 is re -assigned to the General Fund to focus on Park's maintenance/replacement items. The $15,000 will remain in the Park Improvement Fund to take care of miscellaneous items that come up throughout the year that the Park and Recreation Commission will continue to participate in. A total of $90,000 proposed 2016 tax levy ($46,500 combined with an additional $43,500 of General Fund levy funding) will now be identified as part of the General Fund levy to replace playground equipment, fences, pedestrian bridges in parks, parking lot reconstruction, etc. The Parks Maintenance Department will determine which replacement items have the highest priority through the Capital Improvement Plan (CIP). Any unused funds will be specifically designated or carried forward for park replacement items. If a park is to be reconstructed as recommended by the Park and Recreation Commission and approved by City Council through the CIP process, the Park and Recreation Commission will work with the Parks Maintenance Department to determine which items are replacements and which items are considered new and/or enhancements to determine the mix of fending sources to accomplish the project. • Eguipment/Proiects Under the Capital Projects Levy, a levy is proposed to be designated to capital improvement/equipment project expenditures identified through the CIP process. Through this designation, the City, over time, will build a fund reserve to avoid cash flow "spikes" and address a wide range of capital improvement needs such as facility maintenance projects under a more controlled spending environment. The 2015 levy is $250.000, the same is currently proposed for 2016. • Trails: Administration would again like to discuss with the Council the attached Trail Fund Projected Fund Balance Analysis. The primary discussion point will be the number of unfunded projects in the analysis and how to address the Trail Fund projected fund balance deficits. Debt Service Levy: Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding debt and to look for early debt retirement or refinancing opportunities that will yield interest expense savings to the City. (Staff, along with Ehlers & Associates has completed a review and sees no new refinancing opportunities at this time; we will continue to monitor refunding opportunities, as markets can move quickly, and calculate potential savings for each issue that may meet parameters which may generate savings.) The proposed 2016 Debt Service levy is as follows: • 2010A G.O. Open Space Referendum $ 186,291 • 2012A G.O. Equipment Certificate $ 142,885 • 2012B G.O. Capital. Imp. Refunding $ 498,435 • 2012C Taxable G.O. Abatement Bonds $ 977,332 • 2014 G.O. Equipment Certificates $ 287,345 Total $2,100,413 It should be noted that the levy is offset significantly by a $635,000 YMCA annual rental payment for the Community Center bonds (2012C Taxable G.O. Abatement Bonds). The proposed 2016 Debt Service levy reflects a 1 67% decrease ($35,652). ACTION REQUESTED The Council is requested to receive a presentation and provide direction to staff. ectfully submitted, nn ickinson Attachments City of Andover Financial Policies: The City of Andover has adopted the following accounting, auditing and financial reporting policy: Accounting, Auditing and Financial Reporting Policy 1. The City of Andover will establish and maintain a high standard of accounting practices. Accounting standards will conform to Generally Accepted Accounting Principles (GAAP) as outlined by the Governmental Accounting Standards Board (GASB). 2. At the end of each fiscal year, a Certified Public Accounting firm that will include issuing a financial opinion will conduct an audit of the City records and a management and compliance report on internal controls. 3. The City of Andover will maintain a strong internal audit function. 4. The City will maintain a fixed asset system to identify and protect all City assets. 5. The Finance Department will prepare monthly financial reports for internal management purposes. 6. The City Council delegates the authority to assign fund balance, as required for prudent fiscal management, to the City Administrator and Finance Director. When both restricted and unrestricted resources are available for use, it is the City's policy to first use restricted resources, and then use unrestricted resources as they are needed. When unrestricted resources are available for use, it is the City's policy to use resources in the following order: 1) committed, 2) assigned, 3) unassigned. 7. Annually, the Finance Department will prepare a comprehensive annual financial report. This report shall be made available to the elected officials, city management, bond -rating agencies, and the general public. 8. The City will annually submit its comprehensive annual financial report to the Government Finance Officers Association (GFOA) to determine its eligibility to receive the GFONs Certificate of Achievement for Excellence in Financial Reporting. Budget Monitoring and Amendments The Andover Financial Policies identifies an Operating Budget Policy which includes the process for monitoring and amending the budget, fund balance considerations and the capital improvement budget coordination, that policy is as follows: Operating Budget Policy 1. The formal budgeting process provides the primary mechanism by which key decisions are made regarding the levels and types of services to be provided, given the anticipated level of available resources. A. The City will attempt to maintain its present service level for priority and essential services subject to available revenues. New services will be considered for funding within available resources. B. The City of Andover will utilize a 'bottom-up" resource allocation approach. Each department will have an opportunity to request personnel, goods, capital items and services needed to carry out its responsibilities in a timely manner. The resources to fund the budget. will. include. allrevenues reasonably anticipated from all sources and the unrestricted unassigned fund balance estimate tope carried forward at the (P —® ming of the fiscal year. D. The City enterprise operations are to be self-supporting, including capital improvements and depreciation. Enterprise operations are to be reviewed annually for self-sufficiency. E. The City will utilize procedures that allow departments to integrate priorities and objectives into the budget requests. 2. The operating budget, authorizing expenditure of City monies, will be adopted annually by the City Council at the department level. Expenditures may not exceed the total for any department, within a fund, without the City Council's approval. The authority to make changes to the adopted City Budget during the operating year is as follows: A. City Council approval is required for all budget adjustments or transfers that will increase the department's adopted expenditure budget, or adjustments that are made to facilitate a department restructuring. B. City Council approval is required for any budget adjustment that exceeds either $10,000 or 5% of a department's expenditure budget, except that adjustments under $10,000 may be approved as provided in C. & D. below. C. City Administrator, or their designee when unavailable, approval is required for all budget adjustments or transfers made to personal services or capital outlay under $10,000 on a one-time basis. D. Budget adjustments and transfers among expenditure accounts may be authorized during the fiscal year by the City Administrator and the Finance Director if there is no effect on the department's gross expenditure budget and, the adjustment is not to employee compensation. E. Under no circumstances should budget adjustments be split to avoid approval limits. Q O3. The City will budget to maintain fund balances at ade nate levels to ensure that sufficient CV , ._. q.—..__._a.__.-- V, resources resources are available for current and future expenditures, whether planned or unforeseen. .rl��� A. The City will budget to maintain an unassigned fund balance for each operating fund, to 11 support operations until current tax revenues are received. Based upon the semi-annual collection of local taxes, each operating fund, relying on property tax related revenues, should maintain an unassigned fund balance at year-end necessary for approximately 6 months of the subsequent year's operation. B. The City will budget to maintain an unassigned fund balance available for contingencies of between 1 percent and 3 percent of budgeted expenditures for each operating fund in order to finance unforeseen items and events that occur during the course of the year. It is not necessary for each fund to hold its own contingency. The General Fund may hold contingencies for other funds when appropriate. C. All unencumbered appropriations and encumbered purchases less than $1,000 lapse at year-end. However, the appropriation authority for all major capital projects and capital assets carries forward automatically to the subsequent year. Appropriations for encumbered purchases in excess of $1,000, which are not budgeted in the ensuing year, may be transferred to the subsequent year with the approval of the City Administrator and Finance Director. The current year appropriation is reduced and the subsequent year appropriation is increased. 4. The City will maintain a budgetary control system to ensure adherence to the budget and will prepare regular reports, which compare actual revenues, and expenditures to budgeted amounts. 5. The City will coordinate development of the Capital Improvement Budget with the development of the annual operating budget. Each capital improvement project is reviewed for its impact on the operating budget in terms of revenue generation, additional personnel required and additional operating expenses. 6. The capitalization threshold for assets of the City of Andover, as defined in the Fixed Asset Policy, applies to all budgets and purchases associated with the Capital Expenditure series of accounts. 7. Annually, the Finance Department will prepare an Annual Operating Budget report. This report will be made available to elected officials, City management, bond -rating agencies, and general public. 8. The City will annually submit its annual operating budget document to the GFOA to determine its eligibility to receive the GFOA's Distinguished Budget Presentation Award. Determination ofRevenue Estimates The Finance Department is responsible for compiling all revenue estimates contained in the budget. Estimates are arrived by studying relevant revenue history along with economic trends and indices when available. Discussion regarding specific revenue sources can be found in the summary information section of the budget. The Andover Financial Policies identifies a Revenue Policy that outlines the City's revenue philosophy and that policy is as follows: Revenue Policy 1. The City will attempt. ta-impintain a diversified and stable revenue system to shelter it from short - run fluctuations in any single revenue source. The revenue mix should combine elastic and inelastic revenue sources to minimize the effect of economic downturns. 2. The City will follow an aggressive policy of collecting revenues. 3. The City will periodically review fees and charges in order to keep pace with the cost of providing the service or that percentage of the total cost deemed appropriate by the City, and will conduct a public hearing or adopt an ordinance, as required by law, prior to setting fees or charges. 4. The City will consider market rates and charges levied by other public and private organizations for similar services in establishing tax fees and charges. 5. The City will allocate Citywide revenues to funds, which provide services to the entire City. 6. All revenues reasoaably.,expecled to be unexpended and unencumbered at the end of the year, wa_be anticipated as "available fund balance' in the budget of the following year. 7. The City will attempt to invest all cash holdings in accordance with the cash and investment policy and maximize those holdings with an effective payment policy. Capita[ Improvement Program Andover's Capital Improvement Program is intended to provide the City Council and staff with a process for identifying and prioritizing capital projects in order to coordinate the financing and timing of improvements, which maximizes the return to the public. The process will enable the City to evaluate long-term cost and benefits of projects being adopted for the coming year (2015) against those projects planned between 2016 and 2019. The Capital Improvement Program follows the following policy: Capital Improvement Policy 1. A Capital Improvements Plan (CIP) will be developed for a period of five years. As resources are available, the most current year of the CIP will be incorporated into the current year operating budget as the Capital Improvements Budget (CIB). The CIP will be reviewed and updated annually. Years two through five are for planning purposes only. 2. The City will maintain its physical assets in a manner, adequate to protect the Citys capital investment and to minimize future maintenance and replacement costs. The City will provide for maintenance and replacement from current revenues where possible. 3. To be considered in the Capital Improvements Program, a project must have an estimated cost of at least $5,000 in one of the calendar years of the project. Projects may not be combined to meet the minimum standard unless they are dependent upon each other. Items that are operating expense (such as maintenance agreements, personal computer software upgrades, etc.) will not be considered within the CIP. 4. Capital projects, which duplicate other public and/or private service, will not be considered. 5. The City will identify the estimated costs and potential funding sources for each capital project prior to inclusion in the CIP. The operating costs to maintain capital projects shall be considered prior to the decision to undertake the capital projects. 6. Capital projects and/or capital asset purchases will receive a higher priority if they meet a majority of the following criteria: A. Mandatory project B. Maintenance project (approved replacement schedules) C. Improve efficiency D. Provide a new service E. Policy area project F. Broad extent of usage G. Length of expected useful life H. Positive effect on operation and maintenance costs I. Availability of county/state/federal grants J. Elimination of hazards (improves public safety) K. Prior commitments L. Replacement due to disaster or loss 7. The CIP is to be presented by the City Administrator and Management Team annually to the City Council for approval. Any substantive change to the CIP after approval must be approved by the City Council. Debt Administration The City of Andover has adopted the following Debt Policy: 1. The following Debt Policy should be used to provide guidelines for debt decisions. There are no absolute rules or formulas in determining the level of City debt. Each situation requires a thorough review of the City's debt position, financial health and economic forecast. The limitations of this policy refer to City of Andover debt only (excludes EDA and HRA). 2. The City will maintain good communications with bond rating agencies and will try to improve or maintain its current AA+ bond rating so that the City's borrowing costs are minimized and access to credit is preserved. 3. The City will not use short-term borrowing to finance operating needs except in the case of an extreme financial emergency beyond the City's control or reasonable ability to forecast. 4. The City may use long-term debt financing when all of the following conditions exist: A. When non-recurring capital improvements are desired, and B. When it can be determined that present and future citizens will receive a benefit from the improvement, and C. When the cost benefit of the improvement, including interest cost, is positive. 5. The issuance of long-term debt is limited to capital improvements or projects that cannot be financed from current revenues or resources. For purposes of this policy, current resources are defined as that portion of fund balance in excess of appropriate required reserves and designations. The City of Andover will not pledge indebtedness to outside agency financing, unless the benefit is for City of Andover residents. 6. The City of Andover will limit the amount of total net general obligation debt to no more than 3% of the estimated market value. (Minnesota Statutes limit on debt is 3% of the estimated market value). 7. The payback period of the bonds or notes will not exceed the estimated useful life of the capital asset constructed or purchased. 8. The City will conservatively project the revenue sources utilized to repay the debt (i.e., taxes for G.O. debt are levied at 105% of the required debt service). 9. Capital notes and leases may be used to finance equipment purchases anytime the total cost of the purchase exceeds $10,000, the useful life of the equipment is greater than five years, the financing rate is less than or equal to the current and projected investment rates, or the purchase is of a non-recurring nature (copy machines and information technology equipment). 10. The City will follow a policy of full disclosure on every Comprehensive Annual Financial Report and official statement. Ganeral and Lew Gana,al Dpe.aDnns Pans Renslo.Olacement hems Total General Fund :6t SO.. Funds Lew 20050 G O. Cap1al anx raem Bonm 2004 EDA Pu61'm Fslllly Revenue Bonds 2007A GG Equipment CMmame 20009 GG Eaipmem Cend¢ate 200aA G0 EnaiOment Ceni6cate Nl DA G O. Open Space RMetenaum Bonds 201tAGO Equipment CeMaata N12A G . Equipment CmO6cate 24120 G . Cep lop- Relunding Bands W12C coal G 0. Abasement 2mds 201460 EquiOment CeMcate Other I al Caples Fo."a Levy Da19e1 EqulPne npmiem Peeks Pto,,,L Roatl 8 Bred, Pe o sNan Troll Malnle once L-1 Rum River Watenned Toa, DIOm Grose City Levy City of Andel Minnesota Property Tax Levy Y SF�Cf�Ic �a-t�2vntf C.M. C.. Carl CaMOM C"a. CeNOed assess tl Clem 1010 2011 .12 013 2014 .15 2016 ..Tout $ % 3 "595.494 $ ],593,0]2 $ 7]32857 $ ],33285] - $ 1.035.991 1 1450.882 $ ],94],523 Now 6855% 0.70% $ S 310038 SO On- 4.151 m1W01 7,590494 11500,802 7r332 857 ],332.85] 7.35,091 1.830.992 8573"528 69.33% $ 401606 5.33% .410 4123241 405,292 381.296 - Us,213 980.658 1,092.6& 452002 181.603 zW,Wo 105291 171,4m 1US72 - - - 133,7. 142 763 1391ry 102.. 1049]3 10],203 1..238 105291 95000 102017 101,745 - - is 10]38] 59.414 1.ppo 12". 1..0,00 T.T. 142,895 - - 135339 YLD15 570,120 498.435 1.O.B.O. - 51 745985 975852 9]].332 1.089.146 9.39% $ NDOW 298055 291 1900%8 1.920.112 1,937.551 1,9814]4 24071.066 2.13$5785 21001413 1012% 1, (35,6521 210,WO 210,000 210000 210 WO 210.MO 250.000 250,240 215% $ - 000% is 10]38] 59.414 61,500 61.500 51550 61 D 01..0 15,000 0.13% $ (40 W0) 45o1X /(- 1.O.B.O. 1,004.959 1,032817 .7,197 067,191 951,1.7 1.089.146 9.39% $ 121,949 1261% 48 51,7iJ `570. pa". :57.2]1 59.271 .,271 61839 4.53% $ 3,561 6.12% 37.204% 35500 35.000 40.000 M,WO 4s coo 40.000 40 No 035% $ - 000% 42.9% 1,359.239 14N,US 1,390,091 1,336,964 1"p. - 1,370508 1055934 1258% $ 79016 574% Tal I--atexceente. - E sco. has due . Nn 01OAmlover kvN^J 1O- Lox'ar Rum S Wr Wererslled ps. 10.850299 10,056$09 10,631,290 10,631.299 10,843,825 11.10,925 11$83925 100% 3 450000 404% Less Fiscal Dlspantiss Dlenbutpn 1,.1,.3 LUal Tax Rale Levy 3 8]],1.63% 1.Gfi.19J $ 0.970.107 $ 1,]81. ss 8.838..3 1.]911.9] $ e.052.]R 1,718.153 $ 8.128.73 1.8,16.295 3 8.28].850 1M.M 3 9.7411 LassixoWlsomesponlicarmayalue 3 all $ 139.1ry 3 183524 J 124.8]3 is 10]38] $ 10.¢]8 i 186.291 $150,500 090% 30311% -236e% $ 200.000 T. 36.241% N. Local Tax Rale Le, $ 9.324.8]8 3 AM,028 3 0,85].245 3 0.&]}0 3 B.BY.,189 $ 9.113.383 J 8.581.]38 MrysleO Tax Capacity Velue^ 335.36].131 II.81].0]R 20.514.814 21,155,263 30.815.]83 asANAMM 25,0008 526% ,1.60% Tex CapaailY Rate" 30.ie 3a 5.I. 42.200% 40.078°h 0356% 37.204% 31.208% Tax Capacily Rely W/O LRRWSD 321.% 36.041 3040]% 42090% 0.19]% 37040% Tax Cepacity Rale With LRRWSD Kati 30.514% 38746% 42.9% Q651% 3]0]% .a., Appmved RN.. 000551% 000,27% 050568% 000]]8% 0apal 0.00]19% " Asseseed thil pace. 6y adlus0no lw Fucal hensposs and Tal I--atexceente. - E sco. has due . Nn 01OAmlover kvN^J 1O- Lox'ar Rum S Wr Wererslled ps. (1) Adiuslea Tax Capacity Value la sonnet to h.a, F3 1on312o15 COanoe 0.oe3% %thanes 0221% Rare Ch in Rate Lery Chin Lei 35531% -.9fi% $ - 000% 35921% 344]% $150,500 090% 30311% -236e% $ 200.000 T. 36.241% -1.351% $ ... 269% 37501% T.. $400.050 37.481 070% $ Sol 449% 3]01]% 1.649% $ Si 526% F3 1on312o15 CITY OF ANDOVER Pay 2010 Valuation Estimates Taxable Markel Value % Change Pay 2013 $ 2,123,590358 Pay 2014 $ 2,071,812,281 -2.44% Estimate $ 2,435,770,612 Pay2013 Pay 2016 Pay 2014 Pay2015 Pay 2016 Taxable Tax Taxable Tax Taxable Tax Taxable Tax Market Capacity Market Capacity Market Capacity Market Capacity Value Value Value Value Value Value Value Value Andover Valuation Totals $ 2,123,596,358 $ 22,569,018 $ 2,071,812,281 $ 21,978,322 $ 2,435,770,612 $ 25,705,350 $ 2,541,986,910 $ 26,852,765 Captured Tax Increment (336,580) (327,433) (210,936) (210936) Fiscal Disparity Contribution (1,077,175) (1,035,107) (998,390) (998,390) Local Tax Rate Value 21,155,263 20,615,782 24,496,024 25,643,439 Fiscal Disparity Distribution 4,256,749 4,202,605 4,257,801 4,257,801 Total Adjusted! Values $ 25,412,012 $ 24,818,387 $ 28,753,825 $ 29,901,240 -2.341% 15.85% 3.99% Taxable Markel Value % Change Pay 2013 $ 2,123,590358 Pay 2014 $ 2,071,812,281 -2.44% Pay 2015 $ 2,435,770,612 17.57% Pay 2016 $ 2,541,980910 4.36% Taxable Market Values $3,000,000,000 - — $2,500,000.000 -- $2,000,000,000 — -- $1,500,000,000 $1,900,000,000 - $500,000,000 $0 - Pay2013 Pay 2014 Pay 2015 Pay 2016 Tax Capacity Value %Change Pay 2013 $ 22,569,018 Pay 2014 $ 21,978,322 -2.62% Pay 2015 $ 25,705,350 16.96% Pay 2016 $ 26,852,765 4.46% City of Andover General Fund 2015 Fund Balance Analysis December 31. 2014 2015 Estimated Fund Balance Increase (Decrease) Projected December 31, 2015 10/20/2015 8/18/2015 Round 2 Round 1 $ 7,202,134 Actual $ 7,202,134 (316,989) (324,009) 6,885,145 6,878,125 Less: Snow Emergency C< v.<„rc flpeea ��g (80,000) (80,000) Public Safety 6�d a} polin � (80,000) (80,000) Facility Management � (80,000) (80,000) Information Technology (80,000) (80,000) ,�/ 19 2016 Budgeted Usage oTFuna Balance (307,377) (365,639) Economic Development (300,000) (300,000) Prepaids/Inventories (137,001) (137,001) Working Cash Flow— 21?e.�=�yg^)S`' (5,348,894) (5,378,025) Po,ay Estimated Balance Available for Adjustments $ 471,873 $ 377,460 2015 Working Cash Flow Designation Calculation: 2016 Requested Expenditure % of 2016 General Fund Expenditures $10,697,788 $ 10,756,050 50.000% 50.000% $ 5,348,894 $ 5,378,025 U Mr r� , W)�1, _\�PVPY)\H 7r r,\Y0 !SJr`mAr� CITY OF ANDOVER Debt Service Levy Summary 2,136,085.00 2,100,413.00 1,619,196.00 1,615,407.00 1,604,896A0 1,320,133.00 1,157,341.00 974,628.00 969,745.00 2015 2016 2017 2018 2019 2020 2021 2022 2023 General Obligation Abatement Bonds 2012C G.O. Abatement Bonds 1,275,652.00 1,2]/,332.00 1,274,418.00 1,272,055.00 1,269,378.00 1,278,]80.00 1,273,263.00 1,274,628.00 1,289,745.00 Transfer from Operations (300,000.00) (300.000.00) _(300.000.00) (30,000.00) (30,000.00) (300,000.00) (300,000.00) (300000.00) _ (300,000.00) 975.652.00 977,332.00 974,418.00 972,055.00 969,378.00 978,780.00 973,263.00 974,628.00 969,745.00 Certificates of Indebtedness 2012A G.O. Equipment Certi9cmes 140,000.00 142,885.00 2014 G.O. Equipment Certificates 296,055.00 295,470.00 295,260.00 294,945.00 294,525.00 2016 G.O. Equipment Cer ificates 181,678.00 159,630.00 157,004.00 159,154.00 436,055.00 438,355.00 456,938.00 454,575.00 451,529.00 159,154.00 Capital Improvement Bands 20128 G.O. Cap Improvement Ref Bands 54,120.00 496,435.00 Referendum Bontls 2010A G.O. Open Space Referendum Bonds 184,238.00 188,291.00 187,840.00 188.M.00 183989.00 184,199.00 184,078.00 2,136,085.00 2,100,413.00 1,619,196.00 1,615,407.00 1,604,896A0 1,320,133.00 1,157,341.00 974,628.00 969,745.00 CIWOf AROOWR NMS Mcs Summery Talal Les. 21116 A17 M18 At9 2020 2081-2025 2Jffiww W31 ftm.m. INVW Total Go Ob%al nAMW BOMs G2012 O O. AW meM Bo R012C G.O.AdlemeN BOMa 1.216.5W.A 1.213.)31 28 1.211.48126 1,2W.93328 1,216.%t26 8.050.200.05 6.044.748m 1,218.00000 19.381.5]8.25 (3.54;5]825) 15.840.00000 Lslifnmea a IMBBiM 2012. G.O. F UWeN LaliSsme. 81.m.w 540.MW W1.5w,w (16,5..00) 585.00080 Z14AGO. E9UMeNC McWs 283ww Me" 2]B.6WW 2]0,200.W 2P,7WW 1,3W650W IBB.BW.W) 1,3W000m 31d,5W.W 81911WW 2M.550W 278,MW 2PJMW 1,998,200m 183,2WW) 1,815,000.W C.,w ImpcvemeN Etttla 2012BG0.(aplmplmameMRef Bmda 474.MW 4]4,]WW (4.7Wm) 470 MC 00 Rala .O MMGO.Own Space Reay .Bap. 173.W2.W 175.657M 1]6.091.25 1)),60)50 to W7W 90.4,328.25 12R2.W250 (117,30W) 1105.W0.00 2.209.890.78 2.208538.]8 LW007251 1,684,698.76 1,680558 .]8 6.031]28.30 6,094.740W 1,218,000.W A.002.T8075 (3,i52.]W]5) 19.330,W0.00 Bwinw.-Type. Wiles Ge lOMg01g Rave 8 Ws AWB G.O. WMet ResRa WiM MMa 744,M&M 742,148.28 743,846.28 ]38,846.m 739.548.28 2.218.BW.W - - 5.928,396.19 (8]3,398.19) 5.055,m 00 AWA GO. Wali Ravens Baps W.555.m BB.W5.m 89.492.W 87.130.W 89.498.75 341.143.15 788.425.W (1A.425W) W5,W0.00 03.101.A 8..751.. 83333878 BA.7M.A 0..045.01 2.5W.810.& 6]18.823.19 (996.823.19) 5.720,M 00 3,042,BW.W 3,037,2W.m 2,500,211.)! 2,491.15.02 2ABS,BW.P 8.968.538.94 B.OM,748.W 1,2IBMW A,]9B.BW.94(4,]40m3941 000 25,010W CITY OF ANDOVER 2016 Budget Summary By Fund Type City of Andover- Budgeted Funds Total Revenues: $25,577,295 Total Expenditures: $27,230,424 I Governmental Funds I General Funtl Special Revenue Funds Debt Service Funds Capital Projects Funds Revenues: $10.390411 Rmhames: $1.582,200 Revenues: $2,4]9,273 Revenues: $4,696,471 Expenditures: $10,697,788 Expenditures: $1,740,622 Expenditures: $2,318,271 Expenditures: $6,395,077 General Government EDA G,0*Improvement Bonds Water Trunk Drainage & Mapping .O. Refunding Bonds tar. Sever Public Safety LRRW MO .O. Stale Aid Bonds Tunic Foresm, .O. Equip Certificates d & Bridge Public Works ROW Mgmt I Utility .0. Capital Notes Trail & Transportation nshuction Seal Coating .O. PIR Bonds Cap Equip Reserve Other Community Center EDA Revenue Bonds Tax Increment DBG .O. Abatement Bonds Pric Dedication harlWble Gambling PIR Projects / Bond Projects Fund Definition Proprietary Funds Enterprise Funds Revenues: $5,135,596 Expenditures: $4,912,499 Sewer Fund Internal Service Funds Revenues: $1,113,394 Expenditures: $1,167,967 nirrdl Equipment / Mand General Fund -accounts for Me revenues and expenditures necessary, to carry our basic governmental ao rri ies of Me City such as general government, public safety, public works, and other. Special Revenue Funds - accounts for revenue sources that finance particular functions and projects. Debt Service Funtls- accounts for Me accumulation of resources fa, and the payment of general long-term debt. Cepi181 Projects Funds -accounts for the acquisition or cpnsWction of major capital facilities Maned mainly with governmental fund sources, general obligation deal, special assessments, and other. Enterprise Funds -accounts for activities Mat consist of rendering services or providing goods to Me public for wTkh a fee or charge is collected. Internal Service Funds - accounts for goods and services Mat are provided to other City departments, or to other governments, on a cost reimbursement basis. CITY OF ANDOVER General Fund Revenue 8 Expense Summary rT' 16/2212615 Actual Actual Actual Actual Actual Budget Estimate Requested' Budget Change (') 2010 2011 2012 2013 2014 2015 2015 2016 E % REVENUES Property Taxes $ 7.191,602 $ 7,115,936 $ 7,340,532 $ ],3]6,284 $ ],4]6,295 $ ],]06.892 $ ],]06,892 $ 8,113,528 406,636 5.28% License and Permits 329,901 387,206 449,826 536,707 364,430 316,568 359,643 346,205 29,617 936% Intergovernmental Revenues 570,096 566,706 653,720 ]10,0]1 697,491 633.015 ]04,]81 673,248 40,233 636% Charges for Current Services ]5],094 866,584 973,604 1,122,460 998.150 748,550 785,090 ]6],950 191400 2.59% Fines and F.daits 104,780 99,777 97,571 96,130 94,375 100,750 100,750 100,750 - 0.00% Interest Income 70,368 130.358 95,365 (17,096) 144,876 75,000 75,000 75,000 - 0.00% Miscellaneous Revenue 134,]]2 127,509 149,857 140,983 150,759 98,850 129,620 116,800 17,950 18.16% Transfers 196,930 196,930 196,930 196.930 196.930 196,930 196,930 196,930 0.00% TOTAL REVENUES 9,355,543 9,491,016 9.957,405 10,162,469 10,123,306 9,8]6,5]5 10,058,706 10,390,411 513,8% 5.11% EXPENDITURES General Government 2,224,872 2,271,094 2,223,]]3 2,308,882 2481,927 2,734,639 2,701,604 2,828,272 93,633 3.42% Public Safety 3,920,071 3,960,221 4,087,065 4,311,340 4,498,920 4,572,938 4,607,938 4,694,001 121,063 265% Public Works 2,403,162 2451,850 2,482,490 2)59,342 2,819,372 2,960,825 2,995,825 3,105,18] 144,362 4.88% Other 24,953 30,631 663,372 210,510 81.185 70,328 70,328 70,328 - 000% TOTAL EXPENDITURES 8,573,058 8713796 9.456.700 9,590,074 9,881,404 10,338730 10,375.695 10,69],]88 359058 3.47% UNDER(OVER)BUDGET $ 782,485 $ 777,220 $ 500.]05 $ 572,395 $ 241,902 $ (462155) $ (316,989) $ (30],3]]1 $ 154,778 rT' 16/2212615 CITY OF ANDOVER General Fund Five Year Financial Projections Conclusion: The above analysis reflects a conservative view of current City revenues sources and the Department Heads estimated costs to carry on current levels of services into the projectetl years. Staff will monitor and make recommendations as the various years come up for funding. Currently, the General Fund has had reserves to handle any deficits, but efforts are always made to avoid using these reserves. This five year analysis demostrates that revenues will ultimately keep up with expenditures for the General Fund. This is done by utilizing the current revenue steams through modest rate increases, by diversifying the current revenues with additional fees or charges for services, and other items including market value growth as development continues to pick up, the final debt service payment for state aid bonds increasing the amount of state aid money available for construction and maintenance of roadways, the re-establishment of Local Government Aid to help reduce the Road and Bridge levy, capturing debt service expense margins for operations, and the continual hugile management of Department Heads budget implementation directives and expectations. Other issues that impact the City's budget are some rising employee benefit costs and the sheriffs contract. Health insurance premiums were originally projected to go up 25% in 2016, but we were fortunate that negotiations with a new carrier reduced that to 5%. The sheriffs contract, which represents $2.9m of the total budget in 2016, is reflecting a 0.6% increase, which is not usually the norm. Adopted Projections 2015 2016 2017 2018 2019 2020 REVENUES Property Taxes $ 7,706.892 $ 8,113,528 $ 8,323,799 $ 8,787,275 $ 9,009,021 $ 9,234,201 102% License and Permits 316,588 346,205 353,129 360,192 367,396 374,744 102% Intergovernmental Revenues 633,015 673,248 686,713 700,447 714,456 728,745 102% Charges for Current Services 748,550 767,950 783,309 798,975 814,955 831,254 102% Fines and Forfeits 100,750 100,750 102,765 104,820 106,916 109,054 102% Interest Income 75,000 75,000 76,500 78,030 79,591 81,183 102% Miscellaneous Revenue 98,850 116,800 119,136 121,519 123,949 126,428 102% Transfers 196,930 196,930 200,869 204,886 208,984 213,164 102% TOTAL REVENUES 9,876,575 10,390,411 10,646,220 11,156,144 11,425,268 11,698,773 EXPENDITURES General Government 2,734,639 2,828,272 2,870,696 2,913,756 2,957,462 3,001,824 101.5% Public Safety 4,572,938 4,694,001 4,811,351 4,931,635 5,054,926 5,181,299 102.5% Public Works 2,960,825 3,105,187 3,151,765 3,199,041 3,247,027 3,295,732 101.5% Other 70,328 70,328 71,383 72,454 73,541 74,644 101.5% TOTAL EXPENDITURES 10,338,730 10,697,788 10,905,195 11.116,886 - 11,332,956 11,553,499 GAIN/(LOSS) _L_(L62,1551 $(307,377) $ (258,975) $ 39,258 $ 92,312 $ 145,274 Conclusion: The above analysis reflects a conservative view of current City revenues sources and the Department Heads estimated costs to carry on current levels of services into the projectetl years. Staff will monitor and make recommendations as the various years come up for funding. Currently, the General Fund has had reserves to handle any deficits, but efforts are always made to avoid using these reserves. This five year analysis demostrates that revenues will ultimately keep up with expenditures for the General Fund. This is done by utilizing the current revenue steams through modest rate increases, by diversifying the current revenues with additional fees or charges for services, and other items including market value growth as development continues to pick up, the final debt service payment for state aid bonds increasing the amount of state aid money available for construction and maintenance of roadways, the re-establishment of Local Government Aid to help reduce the Road and Bridge levy, capturing debt service expense margins for operations, and the continual hugile management of Department Heads budget implementation directives and expectations. Other issues that impact the City's budget are some rising employee benefit costs and the sheriffs contract. Health insurance premiums were originally projected to go up 25% in 2016, but we were fortunate that negotiations with a new carrier reduced that to 5%. The sheriffs contract, which represents $2.9m of the total budget in 2016, is reflecting a 0.6% increase, which is not usually the norm. CITY OF ANDOVER General Fund - Expenditure Budget Summary Totals- By Department Budget Year 2016 08/15/15 Actual Actual Actual Actual Actual Budget* Estimate Requested* Change(') Requested' 2010 2011 2012 2013 2014 2015 2015 2016 S % 2016 Change GENERAL GOVERNMENT Mayor and Council S 100,711 S 101,373 S 83,622 S 83,595 S 84,650 S 87,154 $ 87,154 $ 88,780 1,626 1.87% 88,780 - Administration 131,217 135,523 140,048 147,503 169,218 180,888 180,888 192,778 11,890 6,57% 195,200 (2,422) Newsletter 17,094 22,897 22,336 17,677 20,974 26,000 26,000 26,000 0 0.00% 26,000 - Human Resources 54,970 31,855 12,485 17,907 18,038 40,156 40,156 35,260 (4,896) -12.19% 35,353 (93) Aaomey 172,775 171,062 170,930 173,244 177,427 182,000 182,000 187,640 5,640 3.10% 187,640 - CiryClerk 95,165 100,697 101,377 108,312 128,861 135,359 135,359 157,075 21,716 16.04% 151,308 5,767 Elections 37,926 6,399 39,614 11,352 41,508 57,492 17,492 57,919 427 0.74% 58,204 (285) Finance 194,863 207,032 207,337 215,215 230,639 239,981 238,731 261,016 21,035 8.77% 265,763 (4,747) Assessing 144,760 143,693 143,338 144,561 145,051 150,000 147,000 150,000 0 0.00% 150,000 - hifonnation Services 136,931 142,964 136,025 135,982 146,984 172,239 172,239 173,483 1,244 0.92% 175,006 (1,523) Planning & Zoning 327,567 324,303 318,523 349,489 387,308 412,937 412,937 435,606 22,669 5.49% 445,802 (10,196) Engineering 389,038 413,818 427,339 452,788 460,872 470,631 468,831 509,514 38,883 8,26% 515,501 (5,987) Facility Management 421,855 469,478 420,799 451,257 470,397 579,802 592,817 553,201 (26,601) 4,59% 553,656 (455) Total General Gov 2,224,872 2,271,094 2,223,773 2,308,882 2,481,927 2,734,09 2,701,04 2,828,272 93,633 3.42% 2,848,213 (19,941) PUBLICSAFETY Police PrctecOon 2,599,246 2,615,407 2,693,896 2,740,899 2,818,132 2,918,308 2,918,308 2936,467 18,159 0.62% 2,936,467 - FirePoneetion 967,715 974,988 1,015,825 1,126,979 1,264,018 1,192,330 1,227,330 1,284,795 92,465 7.75% 1,290,774 (5,979) Protective Inspection 330,707 342,437 354,753 423,495 390,908 423,161 423,161 441,807 18,646 4.41% 449,210 (7,403) Emergency Management 15,451 16,301 14,088 13,930 21,836 29,189 29,189 22,982 (6,207) -21.26% 23,125 (143) Animal Control 6,952 11,088 8,503 6,037 4,026 9,950 9,950 7,950 (2,000) -20.10% 7,950 Tom[ Public Safety 3,920,071 3,90,221 4,IIN7,065 4,311,340 4,498,920 4,572,938 4,07,938 4,694,001 121,063 2.65% 4,707,526'. (13,525) P"LtC WORKS Streets and Highways 518,990 594,294 570,630 572,753 00,313 625,664 625,664 650,237 24,573 3.93% 659,291 (9,054) Sauna, and Ice Removal 537,947 434,603 420,175 630,799 637,154 539,770 539,770 50,587 23,817 4,41% 568,574 (4,987) Street Signs 166,244 175,833 170,200 162,861 187,935 203,533 203,533 204,193 60 032% 206,559 (2,366) Traffic Signals 25,830 26,569 27,457 26,241 34,901 35,000 35,000 35,000 0 0.00% 35,000 Street Lighting 30,885 32,317 33,439 31,702 32,646 36,400 36,400 36,40 0 0.00% 36,400 - StreetLights- Bllled 186,320 189,144 195,197 210,331 203,148 216,000 216,000 217,500 1,500 0.69% 217,500 - Park& Recreation 827,911 889,180 912,750 946,545 1,009,373 1,169,338 1,169,338 1,257,247 87,909 7,52% 1,265,221 (7,974) Natural Resource Preaervatior - - - - - - - 10,096 10,096 #DIV/01 10,141 (45) Recycling 109,035 109,910 152,642 178,110 113,902 135.120 170,120 130,927 (4,193) -3.10% 131,297 (370) Total Public War" 2,403,162 2,451,850 2,482,490 2,759,342 2,819,372 2,90,825 2,995,825 3,105,187 144,362 4.88% 3,129,983 (24,796) OTHER 24,953 30,631 663,372 210,510 81,185 70,328 70,328 70,328 0 000°0 70,328 Total Other 24,953 30,01 663372 210,510 81,185 7M28 70,328 70,328 0 0.00% 7OX8 GRANDTOTAL $ 8,573,058 $ 8,713,796 $ 9,456,700 -37- 9,590,074 $ 9,881,404 1 10,338,730 $ 10,375,695 $ 10,697,788 359,058 3.4]% S 10,756,050 (58,262) Cmificates of Indebtedness 2011A GO, Equipment Certificates 2012AGO Equipment Certificates 2014A G.O. Equipment Certificates 2016 Equipment Certificate - 2019 Equipment Certificate - 2021 Equipment Cea ficate- 2023 Equipment 0.xificate- Cultural Improvement Bonds 2004A GO. Cap Improvement Bonds 2012B G.O. Cap Improvement Ref Bonds Facility Expansion Referendum Bonds Open Space Referendum Bonds Subtotal Community Center Bonds 2004 EDA public Facility Revenue Bonds 2012C G.O. Abatement Bonds •Tmrxafer from Operations Subtotal CRY OF ANDOVER Long Range Debt Service & Cenral Fund Levy Projections Cow { I* 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 101,]4500 125,000 00 140,000 00 140,000.00 142,885.00 260,00000 296,055.00 295,470.00 295260.00 294,945.00 294,525.00 161,678.00 159,630.00 157,004.00 159,154.00 L 2023 290,000.00 290,000.00 290,000.00 290,000.00 160,000 00 160,000.00 10"m 226,]4500 400,00000 436,055.00 438,35500 456,93800 454,5]5.00 451,529.00 449,154.00 47000.00 45:000.00 45:000.00 381,290.00 138,339.00 561,015.00 540,120.00 498,435.00 500,000.00 500,00000 500,000.00 500,000.00 500,000.00 500,000.00 Statwom 519,62900 561,015.00 540,12000 49841500 500,00000 500,00000 500,000.00 500000.00 500,000.00 500,000.00 500,000.00 184,973.00 187,283.00 184,239M 186,291.00 187,840.00 188,777.00 183,989.00 184,19900 184,078.00 9L34700 1,148,298.00 1,160,41300 712508L00 7144,]]8.00 1,143,352.00 7135518.00 1,133,353.00 1,134,078.00 95070000 97:000.00 752,082.00 481,80300 2014 2015 2016 2017 2018 2019 2020 2021 2022 578,045.00 740,965.00 1,275,652.00 1,2]],332.00 1,274,418.00 1,272,055.00 1,269,378.00 1,276,780.00 1,273,263.00 Ip4,628.00 1,269,74500 (300,000.00) (300,000.00) (300,000.00) (300,000.00) (300,000.00) (30:00000) (300,00).00) (300,0(0.00) (30:000.00) (300,00000) (300,000-00) 1,030,127.00 922,768.00 975,652.00 9]],332.00 974,418.00 972,055.00 969,37800 976,780.00 973,263.00 974,62800 969,74500 1,961,474.00 2,071,066.00 2,136,065.00 2,100,413.00 2,119,196.00 2,11540700 2,104,896.00 2,110,133.00 2,107,34100 1,924,62800 1,919,]4500 200% 109,592.00 64,999.00 (35,652.00) 18,783.00 (3,789.00) (10,511.00) 523].00 (2,792.00) (182,713.00) (4,883.00) 12,303,566 5.59% 3.14% -1.67% 0.89% -0.18% -050% 0.25% 0.13% -8.67% -025% • Dependent upon operational revenues exceeding operational expenditures 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Tax Capacity Value 22,569,018 21,978,322 25,705,350 26,852,765 27,389,820 27,937,617 28,496,369 29,066,296 29,647,622 30,240,575 30,845,386 (59:696) 3,727,028 1,147,415 537,055 54],]96 558,752 569,927 581,326 592,952 604,811 -2.62% 16.96% 4.46% 200% 2.00% 200% 200% 200% 100% 2.00% Gross Tax Levy 10,631,299 10,843,925 11,143,925 11,593,925 11,825,804 12,062,320 12,303,566 12,549,637 12,800,630 13,056,643 13,317,775 212,626 300,000 450,000 231,879 236,516 241,246 246,071 250,993 256,013 261,133 2.00% 237% 4.0,1% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% General Fund Reveres 10,162,468 10,123,308 9,876,575 10,390,411 10,646,220 11,156,144 11,425,268 11,698,773 11,932,748 12,171,403 12,414,831 5.20% 246% 479% 2.41% 2.39% 2.00% 2.00% 200% State Aid / Road & Bodge Levy Offset Expenditures 9,590,074 9,881,410 10,338,730 10,69],]88 10,905,195 11,116,886 11332,956 11,553,499 11,784,569 12,020,260 12260,665 3.47% 1.94% 1.94% 1.94% 1.95% 2.00% 2.00% 2.00% Fund Balance 6,960236 7,202,134 6,739,979 6,432,602 6,173,627 6,212,885 6,305,197 6,450,471 6,598,650 6,749,793 6,903,959 Fund Balance %of Expenditures 72.58% 72.89% 65.19% 60.13% 56.61% 55.89% 5564% 55.83% 55.99% 56.15% 56.31% Subtotal 931,347.00 1,148,29800 1,160,613.00 CITY OF ANDOVER 1,124,]]8.00 1,123,35200 1.135,51800 Co�rrp- a 96,000.00 960,00000 Community Center Bonds Long Range Debt Service & General Fund Levy Projections 2.00% 2.00% 10,697,788 10,905,195 11,116,886 11,332956 11,553,499 Tax Capacity Value 22,569,018 Jk 25,705,350 2004 EDA Public Facility Revenue Bonds 752,082.00 481,803.00 28,496,369 29,066,296 29,647,622 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 Certificates of Indebtedness 1,274,418.00 1,272,055-00 1,269,37800 1,276,780.00 1,273$63.00 1,2]4,628.00 1,269,745.00 *Transfer from Operations (300,000.00) (300,000.00) 2011A G.O. Equipment Certificates 101,745.00 (30,000.00) (30,000.00) (300,000.00) (300000.00) (300,000.00) (300,00000) (300,000.00) Subtotal 1030,127 00 2012A GO. Equipment Certificates 125,000.00 140,000.00 14,M,w 142,885.00 969,3]8.00 9]6,]80.00 9]3,263.00 974,628.00 969,]45.00 246,071 2014A GO. Equipment Certificates 2,071,066,00 260,0110.00 296,055.00 295,470.00 295,260.00 294,94500 294,525.00 1,95 7,34 100 1,934,628.00 1,929,745.00 2016 Equipment Certificate- 200% 109,592.00 6 999.00 (35,652.00) 161,678.00 159,630.00 157,004.00 159,15400 (162,792.00) (22,713.00) 2017 Equipment Cmificate- 5.59% 3.14% 480,0011.00 480,00000 -0.18% 0.45% 0920 -7.68% 2020 Equipment Certificate - -0.25% 20,000.00 200,000.00 200,000.00 200,000.00 2022 Equipment Certificate - 160,000.00 160,00000 226,745.00 400000.00 436,055.00 438,355.00 936,938.00 934575.00 451,529.00 359,15400 200,00000 360,000.00 360,00000 Capital Improvement Bonds 20NA G O. Cap Impmvement Bonds 381,29000 20128 G.O. Cap Improvanen[ Ref Bonds 138,339.00 561,015 00 540,120 00 498,435.00 Facility Expansion 500,000.00 600,000.00 600,000.00 600,000.00 600,000.00 514,629.00 561,015.00 54,12000 498,435.00 500,000.00 600,000.00 600,000.00 600,00000 600,000.00 Referendum Bonds Open Space Referendum Bonds 184,973.00 187,283.00 184,238.00 186,291.00 187,840.00 188,]7].00 183,989.00 184,199.00 184,07800 Subtotal 931,347.00 1,148,29800 1,160,613.00 1,123,081.00 1,124,]]8.00 1,123,35200 1.135,51800 1,143,353.00 984,07800 96,000.00 960,00000 Community Center Bonds 2.00% 2.00% 2.00% 10,697,788 10,905,195 11,116,886 11,332956 11,553,499 Tax Capacity Value 22,569,018 21978,322 25,705,350 2004 EDA Public Facility Revenue Bonds 752,082.00 481,803.00 28,496,369 29,066,296 29,647,622 30,240,575 30,845,386 6,432,62 (59,696) 3,727,028 1,147,415 2012C GO. Abatement Bonds 578,045.00 740,965.00 1,275,652.00 1,277,332.00 1,274,418.00 1,272,055-00 1,269,37800 1,276,780.00 1,273$63.00 1,2]4,628.00 1,269,745.00 *Transfer from Operations (300,000.00) (300,000.00) (300,000.00) (300,000.00) (30,000.00) (30,000.00) (300,000.00) (300000.00) (300,000.00) (300,00000) (300,000.00) Subtotal 1030,127 00 922,768.00 975,652.00 977,332.00 974,418.00 9]2,055.00 969,3]8.00 9]6,]80.00 9]3,263.00 974,628.00 969,]45.00 246,071 1961,4]4.00 2,071,066,00 2,136,065.00 2,100,413.00 2,099,196.00 2,095.40700 2.104,896.00 2,120,13300 1,95 7,34 100 1,934,628.00 1,929,745.00 2.00% 200% 109,592.00 6 999.00 (35,652.00) (1,217.00) (3,789.00) 9,489.00 15,23700 (162,792.00) (22,713.00) (4,883.00) 5.59% 3.14% -1.67% -0.06% -0.18% 0.45% 0920 -7.68% -1.16% -0.25% * Dependent upon operational revenues exceeding operational expenditures 2013 2014 2015 2016 2017 2018 2019 2020 2021 2022 2023 2.41% 2.39% 2.00% 2.00% 2.00% 10,697,788 10,905,195 11,116,886 11,332956 11,553,499 Tax Capacity Value 22,569,018 21978,322 25,705,350 26,852,765 27,389,820 27,937,617 28,496,369 29,066,296 29,647,622 30,240,575 30,845,386 6,432,62 (59,696) 3,727,028 1,147,415 537,055 547,796 558,752 569,927 581,326 592,952 604,811 55.64% -2.62% 1696% 446% 200% 2.00% 2.00% 2.00% 2.00% 2.00% 2.00% Gross Tax Levy 10,631,299 10,843,925 11,143,925 11,593,925 11,825,804 12,062,320 12,303,566 12,549,637 12,800,630 13,056,643 13,317,]]5 212,626 300,000 450,000 231,879 236,516 241,246 246,071 250,993 256,013 261,133 2.00% 2.77% 4.04% 200% 2.00% 2.00% 200% 2.00% 200% 200% Gera ml Fund Revenues State Aid / Road & Bridge Levy OfBd Expenditures Fund Balance Fund Balance %of Expenditures 10,162,468 10,123,308 9,876,575 9,590,074 9,881,410 10,338,730 6,960,236 7202,134 6,]39,9]9 72.58% 72.89% 65.19% 10,390,411 10,646,220 11,156,144 11,425,268 11,698,773 11,932,748 12,171,403 12,414,831 5.20% 2.46% 4.79% 2.41% 2.39% 2.00% 2.00% 2.00% 10,697,788 10,905,195 11,116,886 11,332956 11,553,499 11,784,569 12,020,260 12,260,665 3.47% 1.94% 1.94% 1.94% 1.95% 2.00% 2.00% 200% 6,432,62 6,173,627 6,212,885 6,305,197 6,450,471 6,598,650 6,749,793 6,903,959 60.13% 56.61% 55.89% 55.64% 55.83% 55.99% 56.15% 56.31% Projected Commitments 8' Bituminous Trail along Crosstown Blvd - Coon Crack Bridge to 5. Coon Creek Or 5' Concrete Sidewalk along Bunker Lk Blvd - Yukon St to Hidden Creek NOM Park 8' Bituminous Trail along Andover Blvd - Bluebirtl St to Vale St 8' Bituminous Trail and Boardwalk along Crosstown Blvd - Bunker Lk Blvd to 140th Ave 8' Bituminous Tmil along Crosstown Blvd - 159th Ave to Praine Road 10' Bituminous Trail along WIDE site - Kennsin9ton Estates 7th Add. to Andover Station North Total Commitments Revenues Over (Under) Expenditures Fund Balance as of December 31, 2014 Fund Balance Brought Forward Ending Fund Balance' 175,000 55,000 144,000 460.000 280,000 245,000 230,000 144,000 460,000 525,000 37,300 7,300 (106,700) (441,350) (261,350) 18,650 134,963 CITY OF ANDOVER 172,263 179,563 72,863 Tmil Fund (368,487) (629,837) $ 172,263 Projected Fund Balance 179,563 $ 72,863 $ 2015 2016 2017 2018 2019 2020 TOTALS Projected Sources of Revenue Trail Fee $746 per unit platted units 50 50 25 25 25 Trail Fee $ 37,300 $ 37,300 $ 37,300 $ 18,650 $ 18,650 $ 18,650 $ 167,850 Grant - - - - 245,000 - 245,000 Operating Transfer In 200,000 200,000 Total Revenues Available 37,300 237,300 37,300 18,650 263,650 18,650 612,850 Projected Commitments 8' Bituminous Trail along Crosstown Blvd - Coon Crack Bridge to 5. Coon Creek Or 5' Concrete Sidewalk along Bunker Lk Blvd - Yukon St to Hidden Creek NOM Park 8' Bituminous Trail along Andover Blvd - Bluebirtl St to Vale St 8' Bituminous Trail and Boardwalk along Crosstown Blvd - Bunker Lk Blvd to 140th Ave 8' Bituminous Tmil along Crosstown Blvd - 159th Ave to Praine Road 10' Bituminous Trail along WIDE site - Kennsin9ton Estates 7th Add. to Andover Station North Total Commitments Revenues Over (Under) Expenditures Fund Balance as of December 31, 2014 Fund Balance Brought Forward Ending Fund Balance' 175,000 55,000 144,000 460.000 280,000 245,000 230,000 144,000 460,000 525,000 37,300 7,300 (106,700) (441,350) (261,350) 18,650 134,963 `Target -10% of current years commitments to create a contingency for any project overages. " It is anticipated that all projects will not be fully expanded by the end of the year, and future projects will be contingent on additional revenues. 175,000 55,000 144,000 460,000 280,000 245,000 $ 1,350,000 172,263 179,563 72,863 (368,487) (629,837) $ 172,263 $ 179,563 $ 72,863 $ (368,487) $ (629,837) $ (611,187) `Target -10% of current years commitments to create a contingency for any project overages. " It is anticipated that all projects will not be fully expanded by the end of the year, and future projects will be contingent on additional revenues. 175,000 55,000 144,000 460,000 280,000 245,000 $ 1,350,000 CITY OF ANDOVER Grabill Equipment Reserve Fund Projected! Fund Balance 2015 2016 2017 2018 2019 2020 TOTALS Projected Sources of Revenue Capital Projects Levy 250,000 250,000 250,000 250.000 250,000 250,000 1,500,000 Donations 2,000 2,000 2,000 - - - 6,000 Miscellaneous Revenues - - - - - - - Operating Transfers In Total Revenues Available 252,000 252,000 252,000 250,000 250,000 250,000 1,506,000 Projectetl Commitments Annual Parking Lot Maintenance 28,000 30,000 30.000 30.000 30.000 3,000 178,000 Repairlfdeplace Play Structures - Various Parks 68,445 68,445 RepairRepldce Major Park Protests - Various Parks 36,550 36,550 Pine Hills North 13'488 134.088 Replacement L CdrpelRile 10,000 10.000 10,000 30.000 Replacement- Crooked Lake School Hockey Runk 50,000 50.000 Building A - Seal Floor 20,000 25,000 45.000 Replacement -Turnout Gear 18,000 18,000 Microsoft Datacenter B CAL'c License 15,000 15,000 Microsoft Upgrade 15,000 15,000 Public Works/ Community Center Master Planning 25,000 25.010 501000 Replacement -SCBAE 250.000 250,000 AddrReplace - Sarver 20,000 20,000 Replacement -800 MHz Radios 35,000 35,000 35,000 35.000 35,000 175,000 Replacement- PW Roof 400,000 4001000 Sign Design Software 8 Plotter 10.000 10,000 Mamorial - Veterans Memorial 10,000 10.000 Surface Seal all Brick Structures 48,000 48.000 Natural Disaster Reserve 350,000 350,000 DOTV - Council Chambers 93,663 93,663 Total Commitments 864,146 360,000 405,000 65,000 110,000 113,000 1,987,146 Revenues Over (Under) Expenditures (612,146) (108,000) (233,000) 185,000 140,000 137,000 Fund Balance as of December 31, 2014 886,768 Fund Balance Brought Froward 274,622 1661622 (65,378) 118,622 258,622 Ending Fund Balance 0 274,622 S 168,622 S (66,378) $ 1%622 S 258,622 S 395,622 Pine Hills North Project - Phase 11 = as funds become available $ 280,000 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.AN DOVE RM N.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David D. Berkowitz, DlreCtor of Puorks/City Engineer FROM: Todd J. Haas, Assistant Public Work it ctor/Parks Coordinator SUBJECT: Supplemental to Kelsey Round Lake Park Master Plan/15-11- Engineering DATE: October 27, 2015 INTRODUCTION This is a supplemental item in regards to Kelsey Round Lake Park Master Plan. DISCUSSION Attached is the Park and Recreation Commission recommended concept based on their discussion from their last meeting from October 22, 2015. The Park and Recreation Commission preferred concept includes the following recommendations: • The large proposed Nature Play Circuit located at the north end of the park near the existing parking lot has been recommended to be reduced to a smaller play area and spread out an additional three smaller play areas throughout the site. The attached plan now includes a total of 5 smaller Nature Play Circuits. • The Commission is recommending 2 shelters (one to be located at the north end of the park near the existing parking lot and the second which is to be located new the south center of the park). • The Commission is recommending a cleared lookout/picnic area with the potential of dock to be installed at some point near the very south end of the park. • The Commission is recommending a potential future trail as property easements can be acquired new the east end of the park and north side of Round Lake. • The Commission is recommending a shelter with a vault restroom at the north end of the park near the existing parking lot. The restrooms would not have running water and vault would need to be pumped periodically. If the City Council has any additional suggestions please bring ideas to the meeting so they can be discussed. After the City Council has had an opportunity to review and select a concept, staff will contact the Anoka Union about doing an article about the preferred plan and the open house meeting that is scheduled for November 19°x. Staff will also contact QCTV about promoting the open house and show the public what is being considered in the Master Plan. Mayor and Council Members October 27, 2015 Page 2 of 2 The City Council is requested to review the proposed Kelsey Round Lake Park Master Plan concepts that have been reviewed by the Park and Recreation Commission and direct staff on how to proceed. Respectfully submitted, Todd J. Haas Cc: Shane Stenzel, Park and Recreation Commission Chair Attachments: Park Commission Preferred Concept -- E.m«DEOA«ow<,K woa.«oouc« «E¢«eon DDD IL � T NEwHWRHODDo�� , r-- w 1 '. rNn ruvmewoncuns . .an PROKN KELSEY ROUND LAKE NATURE PARK PARK & REC. COMMISSION PREFERRED CONCEPT NEIGHBORHOOD / �8' ROUND w E LEGEND ,�h� �• Fxxnucs.owrn.. ccEac[o coo Wc¢wc w.0 0 mnaewe.eu WSB KELSEY ROUND LAKE NATURE PARK PARK & REC. COMMISSION PREFERRED CONCEPT c t T r o r NDOVE -A ( 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Information : Agenda Item #4 & Agenda Item #5 DATE: October 27, 2015 INTRODUCTION Attached is additional information intended to assist with the discussion of two workshop topics. DISCUSSION The following is attached: o Excerpt from September 16, 2014 City Council meeting minutes - Resident presentation on trails. o Resident petition submitted to the Council at the September 16, 2014 City Council meeting and referenced in the September 16, 2014 City Council meeting minutes. o Excerpt from the October 21, 2014 City Council meeting minutes - 2015-2019 Capital Improvement Plan Public Hearing discussion. Council is asked to receive the information. submitted, Jim 5fp- e�bPY I61" m`ino�(t- REGULARANDOVER CITYCOIRVUL MEETING-SFPTPMRER 16. 2014 _ xONgTRC The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Acting Mayor Sheri Bukkila, September 6, 2014, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike "ght, Julie Trade and Tony Howard Councilmember absent: Mayor Mike Gamache Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Director of Public Works/City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others PLEDGE OFALLEGIANCE RESIDENT FORUM IMr. Aeric Larson, 15841 Norway Street, presented the Council a petition from 144 residents to build additional bike paths in Andover. He reviewed the area by Miller's Woods, the neighborhood would like to have a bike path connection on down Crosstown Boulevard to Xeon Street and also down Prairie Road to connect with Andover Boulevard. Mr. Larson explained the reason why the neighborhood was requesting the bike path connections. He noted there are safety concerns with children riding on the shoulder and the neighborhood feels disconnected from the rest of Andover. Acting Mayor Bukkila thanked Mr. Larson for bringing the petition forward to the Council. She indicated the City focus has been with starting the trail system with the school system and making reasonable connections in micro proportions as budget allows and it is common with a growing City not to have connections everywhere all at once. Mr. Berkowitz stated there are trail system connections identified and as development occurs and funds are raised those funds are used to build the system. They have started in the core of the City and are working their way out. The Capital Improvement Plan (CIP) has identified for the next five years approximately one million dollars in trail improvements. Some of the trail segments had been requested for over ten yews ago and they are trying to reach every neighborhood and as funds become available they go a little further along. Regular Andover City Council Meeting Minutes — September 16, 2014 Page 2 Mr. Dickinson noted the CIF has not yet been adopted for 2015 — 2019. He stated the place to get started is to make sure the project is on the list and identified in the regional trail system. The projects are prioritized and are done as trail funding become available through development activities. Ms. Jane Schwartz, 680158ih Avenue NW, asked why there were no funds for 2015. Mr. Berkowitz indicated staff has reviewed the Andover Boulevard segment to the railroad tracks and in the process found that there is not enough money in the budget to cover that segment. He noted as developments come in they will reevaluate the fund but felt there would be enough money in the fond in 2016 to build the Andover Boulevard segments. Councilmember Tmde stated she visited with this neighborhood and has talked to people in Constance Comers and there has been discussion about segmenting the fust section to get the neighborhoods to the four way stop at 161' Avenue and thought this might be something that could be researched as an option. Ms. Deb Isaacson, 15823 Norway Street NW, asked whenpath proceeds was mentioned, was this the amount allotted to each lot sold. Mr. Dickinson stated that was correct and those dollars areused for the regional system and this requested bike path is already on the regional system. Mr. Berkowitz reviewed State Aid Funding and how it is used on the trail system with the residents and Council. Ms. Renee Cedarburg, 15896 Olive Street NW, wondered if the City could charge the trail back to the residents property taxes in the area that want the trail so they can get the trail in sooner rather than waiting for the funds to become available to install the trail. Mr. Berkowitz stated this would be a first when it comes to trails and we have never had a petition on a trail project. Mr. Dickinson stated this can be done but he would not recommend that because it is identified on the regional trail system and not for just one neighborhood. Regional is City wide. Opportunities to fund trails outside of the normal funding sources they have had in the past is not something theyhave done, and we usually rely on the trail fee or the State Aid dollars. Funding trails with other means such as bonding would need to be a Council decision. _ SPECIAL PRESENTATION— DONATION FROMANDOVER LIONS Cindy Ramseier on behalf of the Andover Community Center accepted a $300 donation from the Andover Lions club. AGENDA APPROVAL Staff submitted supplemental information for Item #9 (Anoka County Sheriff's Office Monthly Report). Petition to Build More Bike Paths Petition summary and Current highways nearby have no shoulders and are not safe for children or adults to bike on them. There are a number of We, the undersigned, are ooncemed citizens who urge our leaders m act now ro Duna connermng Duce Pam$ Dom our nmeR Woods neighborhood area (roughly 158th and Crosstown BIW) to the Prate Road bike Path that currently ends at Andover awn ac wan ae b the current bike oath Ieadina to the ClocklrwLr Commons area. _ Printed name Signature Address Comment Date rrar�C L -arson O�..v�-�- rsarf! Vw4-y st All. 9/V1I 9nv.0 `� � � ,5944 rn• 1 j/ / In1�`yur/', Y`A tt ar (itis fs>e !s$kL, hiv.. f1'rJ a / ILt I" V4 aly (y %&70rf.n.y SfiRAK1'S ( `""'—'- /S9YiNn<wM sr n.✓ P`I5'//y lay. In ,v/ L � s`Yrn NerMR`r51'NrJ rw w v" F tta ar ia4o)S RS -bl- S�r .t M,-7nDVWXLI 5V /5868' rµ Sr- AJIJ !'y Printed name 5' nature Address - Comment Date N th=&—tow ��� A. tilt/ cam+ txtyo v, s a WING q 1 Cr�e.ir�� bY3 J58 Arc rah;! Y Deb 1 �SseeSo !S&3Nwwa SF cJ I iS834 i�w N 9 1h 3 oyr,�v a V-rOX vv 91411 i MtK� of kca i S l( �— 15873 N.� Nti LMY Orr e A Nw 4/yl� g/Y� rem �Oln ISW3 0(;ve !k. XIV lli—k +n tsta5i Nxv St. lU �`�' 9 �!Y N� 1Nscia� i 15109 hrmrr sr Aw U, ma 9 v Ny ` V�dh -2 i'�b !S� d.,Ur-U q `Aisa v r� 01,uC �N ussy y� )•kir ��i, �Nb' Isf�' NI Anlw wd 9 y 1 T IlLs ►l.iU' tom+. rr„/,! I�►/�� �r.t,_ %_,.I T IlLs Printed name Si nature Address Commit Date ( � /Tn/'' I, -iAese f o4d� �rpdrf 9 4 a w fA-Ak 45eAAt�a (sgv� w NNw 9 s/y �er e r157-15 i583 cou V,v.i.l .- e AtJ tht MIA �h s u Ve rs` 9�i3'tY (XUv11.4,. � � SUVA I G/r t l 6i �Anc r �t LLJ �I r UkN g53 1'(p0'4' I n n.v-, �R iY' 29- (r0� Gn N til art. WDItU by %tL, _-� 160955ycav-r5>'V- YUL�1 \�� ✓� IM OkV Printed name signature Address Comment Date PA&,,t- Ua lu),^w Qa-,.e,9W lieoz-(J 4 9//I/Y els kYA 15982 GLdOze,s# NO 9-/3-/y POSY 51- .wr 7G3 SIG d33'j ,I- /I - AV S7zz QA vl(t a NtJ ' 9-/3-1V X %.ao n».�f�r �� ��S�1S8�"#�1c i7� NtQ•4tL'Y �' �3�t i`�a�,nn /ue5>o� 1S$Nd e1;K.S,\JVW 763-Soo-7Naa 9%13�1H s �r z Ise'/� AO �6' I `3i 3h 11+c1�2f1z X�f- r �r t 'l 14N t- 1 l(p7i— 4173- -7z9 7z9 ISP "- q1 - wz c - iWz �- v- l ra Printed rpme Comment DaW .-Sign"Address U � , 9 >A k ` ,�Y 4.5�CAM �� �``i f 3 iJro�K2 �H� n i( Ht I`7�(''LanQ N J 1 +3 r( (� ln IiGSY G iAuan nn K IS`t rl kw si . c� ir> if? 1 C ah '-) / mer f / .. ' r i'r OL::ZG 34, jvw - l,fa¢�L oi.,e St Arw 1r 31-715 Mt .c 51. rWi) ae; Mrs 6'77 V i r�Lt�4t �f Ci 1 u4Il G� 14� v ^^ pd_nV i, r rl `lil ?si e5l6oS niaaZ tiw dl~ t 4 53b`( i5 a4wra" sz: u= ]3 U 3 fro'w s+ N✓ ;tnd a,cY x+N s i `1 / /Y j f x1 N c+- Printed name Signature Address __________...Comment _ - Date C�1,Ii�3 1 9� i3�y ��f3'11 q Ik3iw r3�U r.. /e ISFsI to Novwa.� S� rvv�1 AM- --- ovw. j�4erwc '{- IVU% r a t•, � ���. MIS Nowhu 1�SSZ� {� S+fNW 68'D Er"- P, -e i� HOZ +s h'\, 1+v, uv stiff (i ,� 1 I S�t1 0(iVC St AAA.) A - MW RItN�IH K'vl-Olr OJ o I �I- Ir { p /14 G>^ �16u+�^ 1ST If1 0{Ive NW %//17_ �� Imo• lrI� . •. , �._ ►� .�,� t s.►��� e . Printed name Signature Address _-- — Comment -... Lois iai� 553A _ v / DabKO 694.40, 9'4¢• 1 9����i�k McNww�. �•Nu iindvV'AWINI o6wn- &T v. A\I 1 2 0k-c Asa S v1,1 5 St JoilaaTk[ - Wb1w^C Ovi An &U s lss�G.r)uF-N� 55p Z-/ _ -Iy-i'1 Ii u D Regular Andover City Council Meeting Minutes—Octaber21, 2014 1a ze 3 thought the road looked great. Comcit IC" Ho won=l how much iand they owned on 159" Aveaue owitz indicated the City own ge pareal et the 1591 Avenue and 7a Avenue i tion and they used the parcel to stockpile th ' material. Counoilmomber Howard wondered i ' was park dediea ' and. Mr. Dickinson indicated the parcel is likely en outlot Councils mberHowartlwonderedhow party acquired. W.Diekinsonstatedhewasnot sureandhasnotresearchetlthabist theparoel. Aresr in itwas&taxforfeitparcel. CounailmmnberTmde shouldaellitbacktothanoighbcrs. 'ddnaonetatedifthisis truly a tax forfeit p , staff would have to go back and check if this w ted as public purpose pro it was, they would have to go through a process to release it. hfnache thought they should look into this. Mr. Diokinsonnoted they would have to got but he would do some research on it — HOLD PUBLIC HEARING/ADOPT 2015-2019 CITY OF ANDOVRR CAPITAL IMPROVEMENTPLAN Mr. Dickinson stated the City Council is requested to hold a Public Hearing to give the public the opportunity to comment on the proposed 2015-219 Capital huprovemem Plan (CIP). Mr. Dickinson reviewed the staff report with the Council. Mayor Gamaohe asked what the stone water increase percent will be. Mr. Dickinson indicated it would be five percent. Councilmember Btrkkila asked what the full reconstruct price will be for street. overlays. Mr, Berkowitz indicated page 87 covers the overlay in 2015. Every three to five years they ere going to start looking at doing overlay pmjects to try to prolong the life of their infrastructure in order to try to keep up with maintenance of roads. Councihnember Bukkile. wondered if these street overlays could be outlined like they do with the road reconstructions. Mr. Berkowitz stated the challenge with that is they do not know at this point which roads will have an overlay. They typically know ayear in advance, but the roads can change significantly. Counoilmember Bukkils asked if they could get the five year road reconstruction plans in the next newsletter for the residents so they can see if their road will be done. Mr. Berkowitz stated the way the policy is written is the City is committed to the next two years in the plan for road © Regular Andover City Council Meeting Minutes—October 2l, 2014 Page 4 reconstruction and anything outside of the next two years could move farther out so there is not an exact road reconstruct plan. . Couneilmember Howard stated on page 11, Park and Recreation Project, there was some discussion on Kelsey Round Lake and putting some dollars into the Pine Hills Northpmject and he is not sura where that ended up. Mr. Dickinson stated there was discussion at the workshop and that still remains as a recommendation from the Park and Recreation Commission but the Council can change that. Councilmember Bvkldla reviewed the discussion from the Council Workshop. Councilmember Trude stated the Council asked the Park Commission to possiblydelay the Kelsey Round Lake study to have more fonds to focus on this project. Mr. Dickinson stated it was still a priority of the Commission Councilmember Trude thought they needed to get some information from the DNR, Watershed and Board of Soil and Water about the lake because she was not sure what the purpose of the Master Plan was. She also thought the Council needed to meet with the Park Commission to discuss this further before she would feel comibrtable. spending the money. Mayor Gamache Gstated he was also not sure where the Park Commission was going in regard to Kelsey Round Lake as apadc and what they actually want to look at and spend $50,000 on. He stated he has a big concern with a trail by the lake because in many cases there are homes that would prohibit it and there arae already plenty of trails that go along and through the wetlands. He would not want the trails to impede on private property. Mr. Dickinson stated staff would request the scope of the study be approved by the City Council. Mayor Gamache stated when they do trails along a creek or lake and there is a new development going in they ask the developer to create some type of trail along these but with established developments the City has not taken land from the homeowner to provide access or a trail for the public and he hoped in the future this would not change. Councilmember Trude agreed and was ok with leaving this in as a discussion point. Counchmember Trude wondered if the Pine Hills North plans were mashing between the Park Commission and Council. She wondered if they were going to get some split rail fence to protect the fields. Mr. Dickinson stated priority one was to get some fencing to protect the fields. Councilmanrbar Trade stated there was previous discussion on some expensive trails that were in the CIP and she asked to discuss some of the hails fiuthes before adopting the CR'. Mr. Dickinson reviewed trail segments in the CIP with the Council. ® Counciimember Trude stated she would like to move the Coon Creek to South Coon Creek Drive trail project ahead of the Andover Bonlevard trail because the school walk zones have changed since they reviewed the ordering. She thought this was a walls zone for thebigh school and o RegudarAndaver City Council Meedng Minutes —October 21, 2014 Page 5 maybe even the middle school. She would like to see that moved up to 2016 then reevaluate the other projects. - Councihnember.Bukklla recommended staff work with the School District to find out what the walk zone is and what has changed. Councilmember Trade indicated she would like to move the Crosstown Boulevard trail for $118,000 to the top of the list because this was discussed at a workshop that staff sees as benefiting a lot of the youth. Mr. Dickinson stated this is identified as being done in 2017 and they are not tooling at any projects being done in 2015 so it could be moved to 2016 or discussed and reviewed next year. Councilmember Bukkila thought this should so to a workshop and evaluate it further. Counoilmember Howard agreed. Cormollmember Trude stated she would like to have this reordered before the Council members change in 2015. Mr. Dickinson recommended the Council adopt the plan as is and then amend the plan later because this positions them to ger into the next cycle, Mayor Qarnwhe stated in looking at the trail on Crosstown Boulevard and South Coon Croak 4 Drive he would not have a problem discussing it further. Modon by Trude, Seconded by Howard, to move the 2017 $118,000 Crosstown Boulevard trail up to 2016 and move the Andover Boulevard trail down to 2017. Mayor Gamache staled he was voting against this because he would leave this up to the 2015 Council to decide where they want items to be placed. Motion carried 4.1 (Gamache). Motion by Bukkila, Seconded by Knight, to open the public hearing at 8:10 p.m. Motion carried unanimously. Ms. Deb Isaacson, 15823 Norway Street NW, stated she was at a previous Council meeting sharing the Millers Woods development's desire for paths and trails from their neighborhood to connect to other hails, She stated one concern of has was that them was no finding for new traits and she wondered with lot sales decreasing what happens with the potential for new trails, She stated her development paid.trail fees but it was bar understanding that her development will potentially never see trails in their area. She understood the need for trails elsewhere in the City and that others have come before the Council with their requests before their development but the determination on where trails go should not be first come first served. She stated there needs to be an analysis done on where the need and safety concerns are at along with costs versus reward. Ms. Isaacson agreed that the Crosstown Boulevard trail next to Coon Creek should be a priority. p Regular Andover City Council Meeting Minutes—October 21, 2014 Page 6 The plan for Crosstown Boulevard trail to Bunker Lake Boulevard is an issue for her. If looking at need, some of the trolls in Andover have a trail on one aide and some have one on both sides, some have sidewalks and others have standard width shoulders on both sides and paths and they have no safe means for their children to travel. She thought they had to represent all of the Andover residents as a whole. She stated most development has alternatives to get around the City but their development does not. She asked the City to look at the trails for safety, cost versus reward. Ms. Isaacson stated she wanted to make aura the Council is doing their due diligence and to make it fair for all residents in the City, Ms. Isaacson wondered what happens in the future if there is no funding. Mr. Dickinson stated Council is challenging staff and themselves to see.ff additional funding can be secured such as when amad is reconstructed they can use other funding sources, especially if it is a State Aid funded road. As funds become available they may be able to allocate funds to this arca. Mayor Gamache stated if they see more growth the amounts will go up. Mr. Dickinson stated they are seeing increased housing and have conservative estimates on the amount of par unit fees that will be added to the trail fluid. Ms. Isaacson stated her frustration lies in being aresident for five years and having the trail fee deposited with the City and having the potential of no budget for a trail and having to wait five to fifteen years out. They will not need the trail in fifteen years and trails are for young families and services young children and families. If there is no money, she wants to know where it is going to come from and if there is money to be diligent in their analysis of where the money goes. Mr. Berkowitz stated one thing that is important to understand when it comes to trails is the jurisdiction of the road such as Hanson Boulevard and he hoped the County receives some federal funds to expand that road up to City Hall to a four lane roadway and if they do receive the funding, part of their application is to put trails on both sides of the road Mr. Berkowitz reviewed some of the roads that were reconstructed in the City and paid for with federal funding. Mayor Gamache stated in the past the City has attempted to connect areas in the City that have gaps for pedestrian travel. Now when the County gets federal funds and a new trails is constructed along the new road, trails will be on each side of the road. They are trying to fix some of the gaps thatbave occurred over the years. They are trying to get trails to parks and also to try to fill the gaps in, which has been a priority for them. He understood the desire said need for a trail on Crosstown Boulevard, but the concern he has is with the road going up to the railroad tracks because that is treacberous. Ms. Isaacson indicated their development would like to at least get a trail connection to prairie ® Regular Andover City Council Meeting Minutes — October 21, 2014 Pagel lJ Road so they could get to other places besides their circle. Motion by Trude, Secondedby Bukkila, to close the public hearing at 8:35 p.m. Motion carded unanimously. Councilmember Thede thought Ms. Isaacson has brought up some good points for the Council and staff to think about She thought there maybe other ways to get residents from one point to another in the City such as curbing the edge of the road with a sidewalk or trail that is closer to the road. She stated they wed to prioritize the residents of this development above some ofthe ones they have because they were not thinking about their isolation or contribution. She would support that but did not know if she had support from three otherpeople to shuffie anymore but she thought it merits further investigation on how to get this neighborhood somewhere safer. Even if they could pave some shoulder. - Ms. Isaacson wondered if the City could make a bike path along the mad. Mr. Berkowitz reviewed the requirements of malting abike path along a road. Motion by Howard, Seconded by Bvkkila, to approve resolution R085.14, adopting the 2015 — 2019 CIP. Motion carried unanimously. ADMINISTRATOR'S REPORT City St dated the Council on the administration and city department activities, legislative updates, up on developmeaVCIP projects, and meeting reminderatcommunity MAYOR/COUNCII (Family Promise Fundraiser) Mayo he stated ded the Family Promise fundraiser event. Thea fundraiser was formed in 201 unty. It brings together the chwohes in Anoka County to house homologs people an a program to help people find jobs and get baok on their feet He noted people c in the for ninety days. He stated this is a good program and would like to c der making a contribun the peogram. Counm'lmember Trude how they work out transportation for famiTft Ir dicated they user eler and some churches use their own egaipmeut. (Coon Rap' Rotary Club Event) Mayor Gamacha stated he attended the Coon Club ng and they are having a wine tasting and auction at the Harvest Grill, DqKer 23, 2014 at 6:00 p.m.