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Home My WebLink AboutOctober 22, 20151685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Special Park & Recreation Commission Meeting October 22, 2015 6:00 P.M. Workshop Session — Conference Room A & B 1. Call to Order 2. Resident Forum 3. Approval of Minutes (10/1/15) — Regular Meeting 4. Review of Kelsey Round Lake Park Master Plan Concepts/WSB /15 -11 5. Update on Park Replacement List/Parks Maintenance Department 6. Review Existing, Future and Replacement Improvements Facilities /Park Chart Format 7. Update on the City Comprehensive Plan /Community Development Department 8. Discuss Proposed Park Playground Improvements /Draft Neighborhood Letter and Survey /Forest Meadows Park 9. Discuss Proposed Park Playground Improvements /Draft Neighborhood Letter and Survey /Pine Hills South Park 10. Consider Replacement of Picnic Shelter at Rose Park/14 -13, Cont. 11. Anoka County Sheriff's Department 3rd Quarterly Report 12. Park Dedication Improvement Fund 3rd Quarterly Report/Finance Department 13.Outstanding Items /Maintenance Update 14. 15. Chair's Report 16.Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer!DbB FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 4. Review of Kelsey Round Lake Park Master Plan Concepts /15 -11 DATE: October 22, 2015 INTRODUCTION The Park and Recreation Commission is requested to review the proposed Kelsey Round Lake Park Master Plan concepts that have been prepared by WSB. DISCUSSION Jason Amberg and Jeff Feulner of WSB will be attending the meeting to discuss the attached concepts. Concepts 1 and 2 were ideas based on suggestions from the Park Commission and input from the neighborhood. Each concept has different ideas of how the trail system can be looped and what other improvements could be included (picnic shelters, playground equipment, wayfinding signs, benches, etc.). Concept 3 is a concept that is being recommended by City staff. City staff (City Engineer, City Administrator, Natural Resource Technician, and Parks Maintenance Supervisor) when reviewing both Concepts 1 and 2 liked a few of the ideas in each concepts and thought it would be good idea to create a 3`d concept. When staff was considering the ideas into the 3`d concept, there was a lot of discussion in regards to certain items such impacts to wetlands (which should be avoided when possible), future maintenance of the facilities, and location of trails adjacent to existing residents. If the Park and Recreation Commission have any additional suggestions or would like to modify any of the ideas to Concept 3, please bring them at the meeting so they can be discussed. If there are no modifications or slight modifications to Concept 3, an updated plan will be presented to the City Council at their next workshop meeting that is scheduled for Tuesday, October 27th. After the City Council has had an opportunity to review the plan, if there are no revisions that need to be made, staff will contact the Anoka Union about doing an article about the draft plan and the open house meeting that is scheduled for November 19th. Staff will also contact QCTV about promoting the open house and show the public about what being considered in the Master Plan. ACTION REQUIRED The Park and Recreation Commission is requested to review the proposed Kelsey Round Lake Park Master Plan concepts that have been prepared by WSB. Respectfully submitted, 4A9K1 Af_ Todd J. Haas Cc: Jason Amberg, WSB (copy sent by e -mail) Jeff Feulner, WSB (copy sent by e -mail) Attachments: Master Plan Concepts 1 -3 I r PARKING r. /II IIIi IIn i +I LA IbaSTB'IGBOAftWALK 4op `rte /ad �. ul , 1 s 7s t j� z. r f 'H'• ' "� a 4i` iM'44 r � +r��I✓'�, rte $�' �. ,�r {�� L ♦�,t. 'a CLEARED VIEWS TOWARD LAKE LOOP THROUGH NEIGHBORHOOD room, f i .dn CONNECTION INTO — NEIGHBORHOOD CONNECTION INN NEIGHBORHOOD CLEAREDVIEWS TOWARD LAKE M +LOA � mum p [ to efl KELSEY ROUND LAKE CONCEPT ON %si u LEGEND Y.: . •! i �'t K � EXISRNG WALK ••• • EXISTING BOARDWALK BBIBII, PROPOSED WALK PROPOSED BOARDWN INIERPRETIVE,IQ A . PICNIC AREA ii.. , WAVFINDING BENCH � 1 KELSEY ROUND LAKE CONCEPT ON %si u LOOP THROUGH NEIGHBORHOOD r� t t 1 1 1 1 f t 1 CONNECTION INTO NEIGHBORHOOD CONNECTION IMO -� NEIGHBORHOOD OVERLOOK = IL A t -ll FIYi.VaWI�YlCC Mn�Yi1Wp 1r pIRM�Yp t R�IGYIfRR11W :.:i - !. KELSEY ROUND LA I CONCEPT TVA, R � 7 RESTQgOM SIRIlCRlR - �" `{ . ,. EXISTING RVNRNGrt' s LEGEND BOARDWALK EXISTING WALK d a os EXISTING BOARDWALK 5.r Y { PROPOSED WALK ,S RANI PROPOSED BOARDWAI ,+ y aINTERPRETIVE AREA PICNICAREA EXS4TMC BOARDWALK Gry # °�'•&' BENCH ks zy � .Ai ""L(¢•: ip�`. tit �:X LOOP THROUGH NEIGHBORHOOD r� t t 1 1 1 1 f t 1 CONNECTION INTO NEIGHBORHOOD CONNECTION IMO -� NEIGHBORHOOD OVERLOOK = IL A t -ll FIYi.VaWI�YlCC Mn�Yi1Wp 1r pIRM�Yp t R�IGYIfRR11W :.:i - !. KELSEY ROUND LA I CONCEPT TVA, ROUND s'. LEGEND EXISTING WALK d a os EXISTING BOARDWALK 5.r Y { PROPOSED WALK ,S RANI PROPOSED BOARDWAI aINTERPRETIVE AREA PICNICAREA WAYFINDING Gry # °�'•&' BENCH CONNEGNON INTO NEIGHBORHOOD 9 t� CONNECTION INTO 'NEIGHBORHOOD 4E h4 a » LEGEND EXISTING WALK ....... EXISTING BOARDWALK PARKING • PPOPOSEDWALK k 3 y x INTERPRETNEAREA _ ay 4LI�4_, {1^ a �: 9 < � � • PICNIC AREA I41 � WAYFINDING BENCH MB NATUPE PLAY CIRCUR NATURE PLAYAREA t- ' � �••••� m. PICNIC SHELTER WITH VAULT basnNOWA0WALK All” ROUND T ) TBj' RESTRGOM # 4 j'. • �t Y rTM u5 '> '". STAFF PREFERREi3 Ca1�1EPt r q it P NEIGHBORHOOD +; R f r r yd •,tTr..... 4. 1�.tSEAd�I� s „. CONNEGNON INTO NEIGHBORHOOD 9 t� CONNECTION INTO 'NEIGHBORHOOD 4E h4 a » LEGEND EXISTING WALK ....... EXISTING BOARDWALK • PPOPOSEDWALK t 164& PROPOSED BOARDWA x INTERPRETNEAREA _ ay 4LI�4_, {1^ a �: 9 < � � • PICNIC AREA I41 � WAYFINDING BENCH MB NATUPE PLAY CIRCUR o � �••••� , KELSEY All” ROUND T ) TBj' r. STAFF PREFERREi3 Ca1�1EPt r q F71 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer +V1 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Update on Park Replacement List/Parks Maintenance Department DATE: October 22, 2015 INTRODUCTION This is an update item in regards to the 2016 -2020 Park Replacement List. DISCUSSION Attached is a 2016 -2020 Park Replacement List that has been prepared by the Parks Maintenance Department. The park replacement items identified on the spreadsheet have been prioritized on a scale of 1 -3 with 1 being the highest priority. This spreadsheet is intended to be updated yearly so this can be utilized as part of the 5 year Capital Improvement Plan (CIP) discussion from year to year. ACTION REQUIRED No action is necessary from the Park and Recreation Commission. Respectfully submitted, Todd J. Haas Attachment: 2016 -2020 Park Replacement List CITY OF ANDOVER Park Itemized Replacement List 2016 -2020 Total $ 314,014 Parks Replacement List 10/14/2015 Projected Year Year Estimated Priority Park Name Replacement Item Installed Replaced Cost Comments /Justification 1 Creekview Crossing Shelter New Roof (meduim) 1993 2016 $ 1,600 missing shingles 1 Prairie Knoll Two Fields Crowned & Seeded 2005 2016 $ 16,500 need topdressed and crowned 2 ASN Complex Wire Fencing Replacement Dugout 2008 2018 $ 3,700 worn and pushed inward 2 Bunker Hills West Wire Fencing Replacement Backstop 1988 2016 $ 3,700 worn and pushed inward 2 City Hall North Wire Fencing Replacement Ball Field 1985 2019 $ 3,200 this site may change 2 City Hall North Four Section Backstop Fencing Wire 1984 2017 $ 1,564 worn & pushed inward 2 Crooked Lake Hockey Rink Warming House New Roof /Siding/ Soffits 1985 2016 $ 5,800 very worn out 2 Hidden Creek North Wire Fencing Replacement Backstop 88 & 91 2018 $ 3,700 getting worn out again 2 Kelsey Round Lake Park Lumber on Adjustable Bridge 83 & 07 2016 $ 12,500 entire walkway needs adjusted 2 Rose Replace Large Shelter 1987 16 or 17 $ 18,000 roof leaks, rusty uprights 2 Sunshine Park Benches Rebuild Aluminum 2000 ongoing $ 2,025 change out lumber 2 Sunshine Park Fall Zones for Small Play Structure 2000 2018 $ 4,500 upgrade fall zones 2 Terrace Wire Fencing Replacement Backstop 1993 2016 $ 3,700 worn and bent inward 2 Timber Trails Gravel Added 1996 2016 $ 2,500 top off for drainage 2 Wild Iris Shelter New Roof (small) 1987 2016 $ 1,600 missing shingles 3 ASN Complex Warning Tracks Rebuild 2008 2018 $ 16,300 more aglime needed and back sides cut out 3 Chesterton Commons Playground Fall Zones and Wood Fiber 2000 2018 $ 12,000 change to wood fiber & concrete 3 City Hall Complex Rinks Plant Trees and Shrubs ongoing $ 1,200 blend into the area 3 City Hall North Replace Large Shelter w /Floor 1984 2019 $ 22,000 getting worn & tree root issues 3 Forest Meadows Soccer Field Work 1987 ongoing $ 12,500 may stay out of service as is 3 Fox Meadows Replace Large Shelter & Concrete 1991 2017 $ 30,000 bad roof, rust on uprights 3 Fox Meadows Grade & Seed Field 1991 2017 $ 12,500 reshape rough field /layout 3 Hawkridge Replace Large Shelter & Concrete 1988 2016 $ 30,000 bad roof, rust on uprights 3 Hidden Creek East Soccer Goals Jr. Set 2000 2016 $ 1,025 worn and bent goals 3 Hidden Creek East Grade & Seed Field 1992 2016 $ 2,500 rough and uneven field 3 Northwoods West Tennis Courts Resurface & Paint 79, 96, 07 2017 $ 4,600 resurface /paint as neded 3 Pine Hills South Fall Zones for Swing/Playground Wood Fiber 79 & 2000 $ 16,000 wood fiber is better than sand 3 Prairie Knoll Class V Parking Lot Medium (North, added) 2005 2017 $ 4,000 need to top off for drainage 3 Prairie Knoll Warming House New Trim 2005 ongoing $ 2,100 hockey puck damage 3 Sophie's Park Sandbox Rebuild w /Concrete 2010 2016 $ 1,800 never was installed 3 Strootman Replace Large Shelter 1987 2018 $ 18,000 roof leaks, rusty uprights 3 Sunshine Park Concrete Edges on Volleyball Court 2000 2018 $ 4,000 rotted timbers 3 Terrace Shelter New Roof (small) 1993 2016 $ 1,200 shingles missing 3 Timber Trails Wire Fencing Replacement Dugout 2008 2019 $ 3,700 will be worn out 3 Timber Trails Soccer Field Rebuild 1996 17 or 18 $ 3,000 topdress and crown 3 Tot Lot (138th Ave) Wire Replacement Fencing along Trail Access 1985 2019 $ 4,500 site may change 3 Tot Lot (138th Ave) Playground Fall Zones and Wood Fiber 1985 2019 $ 14,000 site may change 3 Tot Lot (138th Ave) Access Trail Need Overlay 1985 2019 $ 12,500 site may change Total $ 314,014 Parks Replacement List 10/14/2015 Y O F OV. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer) FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Review Existing, Future and Replacement Improvements Facilities/Parks Chart Format DATE: October 22, 2015 INTRODUCTION This is an update item in regards to the facilities /parks chart format. DISCUSSION Attached is a first review of the draft format that has been briefly discussed by the Park and Recreation Commission. This just is an example of a couple of parks just so the Commission can get an idea of what the spreadsheet will look like. If there are additional items that you would like to suggest, please bring them up at the meeting. This spreadsheet is intended to be updated yearly so this can be utilized as part of the 5 year Capital Improvement Plan (CIP) discussion from year to year. ACTION REQUIRED No action is necessary from the Park and Recreation Commission. Respectfully submitted, Todd J. Haas Attachment: Facilities/Park Spreadsheet's City of AND OVER 2015 Existing and Future Park Facilities Chart Page 1 of 27 TY. DESCRIPTION EXISTING) (EXISTING) 0011 err +*mec�se�diWOr_vsn_r9meene�ur ::.y -. _ � ,�i .r, 2: Duck House _ UNIT PRICE ,p. L{' � .. 40.00 l_ TOTAL PRICE e. r` 5 $ 80.00 ! FUTURE FACILITIES TOTAL PRICE REPLACEMENT ITEMS ESTIMATED COSTS _' r r '� `' .. '. e.,, ". .. ' _ . } '. ' ' Sustainable Landscaping & Trees 111.1 1000 -. FUTURE EQUIPMENT TOTAL $ 1,000.00 .,.. .. y:,^�✓y�.n i " ^'.� °''.t�y` y^ : .?. .. , °, v �' ;k"f";tP�'e 1 :Park Name Sign 250.00 $ 250.00 $ 1,000.00 } - 300 -,00 _ !CEDAR CREST EQUIPMENT TOTAL $ 630.00 None Anticipated ! sell property'; No Current Facilities 2 "NO Motorized Vehicles" Sign 28.00 $ 56.00 Landscaping !, $ 2,500.00 Replace Large Shelter and Concrete Pad �!, $ 30,000.00 1 Class -V Parking Lot 5,000.00 � $ _ 5,000.00 _ Security Light _ $ 5,000.00 Drill Well w/ Pump & Controls $ 150,000.00 Grade and Re -seed Field '. $ 12,_500.00 1 Park Bench 170.00 $ 170.00 ' 1 Park Name Sign w /Landscaping 550.00 $ 55020 A DA Access Trail (500'x $50.00 p /I /ft) $ 25,000.00 1 Security Light 400.00 $ 400.00 Irrigation __$_ 0000_ - 50,000.00 Pave Parking Lot (45 Stalls) $- 67,500.00 _ 1 Shelter - Large with pad --- 1111- 4,279.00 _ $ 4,279.00 ' 1 1111 !Sliding Hill 1111 1,000.00 $ 1,000.00 Bleachers w/ concrete Pad $ 7,500.00 1000. 4 ii o'''.�.,r°� -• •'^ ^mss:. _ 126 nn $ }2 °??,gin Football Fields - 1 large & 1 practice fields / grading $ 25,000.00 -- 1011 11 11- 1111 -- 0101 -- ' 12 Bluebird House 15.00 $ 165.00 ! Lights �, Field _ - -- 1111 I 75,000.00 6 6 Private Property/ No Trespassing Signs _ 25.00 $ 150.00 FUTURE EQUIPMENT TOTAL $ 407,500.00 1 Adopt -A -Park Sign 1111 -' 25.00 $ 25.00 2 - Trash Can 1111- Sign - Tobacco Free zon_ e 155.00 24.00 _ - - - 1111 -- $ 324.00 1 2 C82 Frames 1 219.53 $ 439.05 7 1 950'x 10' Chain Link Fence 17,563.00 $ 17,563.00 1 4.5" Gooseneck Basketball System 1111 -- 600.00 $ 600.00 1 270' x 4' concrete sidewalk 1,900.00 $ 1,900.00 4 ��c nnnn : �25-gg 4 '.$- x- 1&- 69RGFete Table 1 1 GameTime Clifford Saddlemate _ 1111 11 GameTime 4 Place Single Post Swingset _ _ 800.00 $ 800.00,. - 1,200.00 $ 1,200.00 .0000. _ 1111 1 _ 185 yds Engineered Wood Fiber 2,800.00 $ 2,800.00 1111 -- 1 _Horse Spring Ride _-.. 1 GameTime Play Structure 700.00 $ 700.00 26,368.76 $ 26,368.76 1 50x50 Asphalt Basketball Court 7,500.00 ' $ 7,500.00 1 10' Concrete Base Picnic Table _ _ _ 180.00 $ 180.00 I - -- - I FOX MEADOWS EQUIPMENT TOTAL $ 73,979.81 4A HAWKRIDGE -1$001 VERDIN STREET NW -13.14 ACRES No -led Ve es" 1 No Motorized Vehicles' Sin _ _ _ 28.00 $ 28.00 1111 _ Warming House /Restrooms & Storage 0000_ 205,000.00 !, g 9 Replace Large Shelter $ 18,000.00 99. 1 "NO Horseback Ridin SI n 25.00 $ 0 Irrigation im improvements $ p 1 Adopt -A -Park Sign 75.00 $ 75.00 _ _ _ _ _ - - - - --- - Pave Hockey Rink for Summer Roller Blading _ $ 30,000.00 - 1111- Security Light (2)" $ 10,000.00 --- 1111 -- 1 Class -V Parking Lot (large) 10,000.00 $ 10,000.00 1111- - 1111 -- 1 Grill _ 108.00 ', $ 108.00 11111111- - -- - Septic System i $ 7,500.00 _ 2 Hockey Goal 250.00 '.. $ 500.00 - - - -- 1111 -- -- 1111 - - Pave Parking Lot w/ C & G (60 -90 Stalls) '�. $ 135,000.00 -------- - -. - -- -. _._ Landscaping - Trees ! $ 1,000.00 1 Hockey Rink with Lights 43,358.42 j $ 43,358.42 - - -- 1 :Park Bench 1 ' Park Name Sign (old style) 1 !Park Name Sign w /Landscaping - - 1111 - 1 PicmcTable -child ht 3 section concrete _..__. 2 SecuriT Light 170.00 $ _ 170.00 1 00 _ _ 250.00. $ 250.00 550.00 $ 550.00 _. 1000 - - 1111 -- 150.00 $ 150.00 850.00 $ 900.00 1/2 Basketball Court $ 15,000.00 - - 0000 Bleachers w/ Pads (1 Soccer fields) '. $ 7,500.00 _ Land Purchase - 7.16 acres (rural - $6,500 /acre) $ 46,540.00 0000 -. - 0011- _. 0000. 1000- 1111- ! $ 466,540.00 -_----- 1`111- -- - FUTURE EQUIPMENT TOTAL - - - - - - - -- - -- --- -- - City of AND OVER 2015 Existing and Future Park Facilities Chart Page 2 of 27 QTY. 1 DESCRIPTION (EXISTING) Set of Soccer Goals - Regulation Size /Football Goals UNIT PRICE 1,500.00 TOTAL PRICE $ 1,500.00 FUTURE FACILITIES TOTAL PRICE REPLACEMENT ITEMS ESTIMATED COSTS 1 Shelter - Large with pad 4,279.00 $ 4,279.00 1 Security Light (large shelter) 700.00 $ 700.00 1 Soccer Complex w/ Irrigation 249,356.44 $ 249,356.44 6 Trash Cans 155.00 $ 930.00 1 Trail Through Park 9,675.00 $ 9,675.00 1 Ride - car spring 800.00 $ 800.00 _ 1 1 (Ride motorcycle spring _ -_ - _ Ride - horse spring 700.00 700.00 1 $ 700.00 $ 700.00 _ 1 power cord for warming house 150.00 $ 150.00 1 4 cement pad for portable toilet & trash can 250.00 $ 250.00 $ - 80.00 Bluebird houses 20.00 1 Gametime Playground Equipment 13,384.69 1 $ 13,384.69 1 Sign - Tobacco Free Zone 24.00 $ 24.00 �- 2 Stairs for Warming House _ 500.00 $ 1,000.00 1 Picnic Table 3 Section Concrete 900.00 $ 900.00 1 Four Place Swing Set - -- -- 6 Junior Soccer Goals - $ 2 6 _ Bleachers - 3 Row 16'Aluminum Players Benches - $ 10 !Benches for Warming House - $ - 1 1 j Border Magic Edging w /Fiber Chip Fall Zone Concrete Edge w /Fiber Chip Fall Zone - - $ - $ - - - - -- - 1 Field Development Recognition Sign - $ -- - _ HAWKRIDGE EQUIPMENT TOTAL $ 341,443.55 170.00 $ 170.00 Landscaping around Park Sign _ $ _ 1,000.00 550.00 $ 550.00 Small Shelter $ 10,000.00 SA LANQSETH -3341 174TH LANE NW- i.GT ACRES Park Bench 1 1 Park Name Sign w /Landscaping 4 PameTime -Small - ,600-,00 $ 8,500.00 1/2 Basketball Court 1 $ 15,000.00 4 I +�40 cnn 40 j $ 1- 500.^.on FUTURE EQUIP_ MENT TOTAL 1 $ 26,000.00 1 Security Light 300.00 $ 300.00 4 4.Bela- � 1w Sp�iAg- Ri6eodnn _ nn nn °nn '', $ -- Rocket-spring-Ride eoc nn 425M. I �w� $ 4 'Trash Cd � 3,200.0 °$ 3-29040 155.00 $ 155.00 -$ -- -- _._._.. - sphalt at 2,917.35! 2 -91735 - -- -- - - -_ Handicap Accessible Pad to Powerscape -- "- `---- - - - - -- Wire Cyclone Fence - - X50 -00 -------- 1 Igns - o acco Freese 24.00 -` -$ 24.UU 1 Picnic Table r _- -_ - - -- - - - - - - -- _ - -- - - - - - -- 1 Game ime Play Structure 1 21,84.Q0 $ 21,841; -- 1 Concrete Section Picnic I able - 1 (Concrete Edging w /Wootl Fiber Chip Fall Zones 1 Four Place Swing Set LUNDS NOR 166TH AVENUE NW - 4.01 ACRES Trash Cans 155.00 $ 465.00 !Landscaping $ 2,500.00 Trash - -- - -- 0 - -- - - -- Sign - Tobacco Free Zone 24.00 $ 24.00 Security Light $ 5,000.00, �_.. 3 __. 1 1 260'x 8' Chain Link Fence 4,956.00 $ 41956.00 _ _ _ _ _ __ New Outfield fence (8') and Mow S trips (1 Field) _ $ 33,750.00 I 1 1 20' x 16' Chain Link Backstop Sections 6,600.00 p $ 6,600.00 - - - -_- Playground hers w/ Equipment 2-5 .olds $ - -- - 60,000.00. -- - - - - -- ------------ - - - - -- Bleachers w/ a concrete ad $ 5 000.00 I ' _ I_- _ -- - _ -__ -- -- (Bleacher /Du out ads 7,948.70 p _ $ -- - - -- 7,948.70 ,lyDO Y E 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineers FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Update on the City Comprehensive Plan/Community Development Department DATE: October 22, 2015 INTRODUCTION This is an update item in regards to the City Comprehensive Plan and the Parks Chapter of the Plan. DISCUSSION The City of Andover received our Policy Planning Statements for the Met Council which means it's time to start planning for the next Comprehensive Plan Update. The Community Development Department will begin the update in the Spring of 2016. The Community Development Department is requesting the Parks Commission update the Comprehensive Plan Chapter Five: Parks and Open Space Plan and have a draft completed by December 2016. The Park and Recreation Commission will need to begin its review and revisions to the Parks Chapter sometime late winter or early spring of 2016 after the appointments of the Park Commission have been made by the City Council. For those Commissioners that would like to get an early start in reviewing the existing Parks Chapter of the Comprehensive Plan, it is available in your information packet. ACTION REQUIRED No action is necessary from the Park and Recreation Commission. Respectfully submitted, A0Y1A^W-- Todd J. Haas rail in M1 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer 06 From: Todd J. Haas, Assistant Public Works Director Subject: 8. Discuss Proposed Park Playground Improvements/Forest Meadows Park Improvements Date: October 22, 2015 INTRODUCTION This item is in regards to park playground improvements in Forest Meadows Park, Project 16 -15. DISCUSSION The City Council has preliminarily approved the 2016 Capital Improvement Plan for playground rebuilds /replacement at Forest Meadows Park. Attached is draft letter to be sent to the area residents and the map of the area within a 1/4 mile radius of the park since the park is located in the rural area of the City. The letter indicates how area residents can enter the City's website so they can complete the City's park improvement survey. Please review the attached draft letter, map, and the survey and provide comments at the meeting for discussion. BUDGETIMPACT A total of $50,000 has been preliminarily approved for 2016 for playground rebuilds plus a carryover of funds from 2015 that will be utilized at Andover Lions Park for the park playground rebuild. ACTION REQUESTED The Park and Recreation Commission is requested to review the draft letter, map, and survey and provide comments at the meeting for discussion. Respectfully submitted, Todd J. Haas J ✓ Attachment: Draft letter to residents, Map of area and Survey I T Y O r [DOVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV October 26, 2015 Resident Andover, MN Re: Forest Meadows Park/Public Information Meeting and Resident Survey Dear Resident: The Andover Park and Recreation Commission has scheduled a public information meeting for Thursday, December 17, 2015 at 7:00 p.m. or shortly thereafter at Andover City Hall Council Chambers regarding the possible redevelopment or improvements to Forest Meadows Park. The existing playground was removed by the City a few years ago as the playground equipment was outdated and did not meet handicapped requirements and to date has not been replaced. The City did receive a petition this past summer from the neighborhood expressing interest in having new playground installed. The funding for a new playground has been approved for 2016. Park location map is on the back side of this letter. For the Park Commission to consider what improvements (including equipment replacement) could be made to the park, the City would like to receive input from the neighborhood. The way you can participate in this is by completing the on -line survey that is available on the City of Andover's Website at http: //www.andovermn.gov /and click on City Services. Once you get to this part of the website, click on Parks. Survey is on right side of the screen and click on Forest Meadows Park. For the Park Commission to consider your comments, the survey must be completed by 4:30 p.m. on Friday, November 27, 2015. If you have questions about the survey or about the park in general or you do not have access to the internet, feel free to contact me at 763 - 767 -5131 or just stop by Andover City Hall. You can also contact me by e-mail at t.haasBandovermn.aov Sincerely, Todd J. Haas Assistant Public Works Director /Parks Coordinator TJH:tjh Forest Meadows Park 1030 1787 17844 1130 1110 17816 17817 17744 17745 f 17707 17714 = 17715 Comments ■ Park NOS Parks Date Created: October 08, 2015 Disclaimer. This is a disclaimer. Don use this map irresponsibly. NW M 18036 17846 17800 17758 18086 17910 Y 1 1S F �• a M _ !y 4,.Jfj �r 18040 18041 18040 18041 1801 18016 18000 < 18001 18001 18000 18001 F E 1794 17946 z ' 17920 17921 F t 1131 17910 17911 1791 17916 1030 1787 17844 1130 1110 17816 17817 17744 17745 f 17707 17714 = 17715 Comments ■ Park NOS Parks Date Created: October 08, 2015 Disclaimer. This is a disclaimer. Don use this map irresponsibly. NW M 18036 17846 17800 17758 18086 17910 FOREST MEADOWS PARK NEIGHBORHOOD PARK SURVEY The Andover Park and Recreation Commission is considering new park improvements be provided at Forest Meadows Park in 2016. In order to determine the best playground plan and/or other improvements to the park, your help is needed. Please take a few minutes to complete the following survey. Park improvement plans being considered by the Park Commission will be discussed at their meeting on Thursday, December 17, 2015 at 7 P.M. or shortly thereafter for resident input at Andover City Hall. 1. Currently the site contains a few trees. Would you prefer to see: (check only one) a. More trees preserved and less active spaces: b. More of a balance between preserving trees and providing active spaces: c. Provide more active spaces and preserve less trees: d. Other suggestions: 2. Would you like to see a park that provides: (check all that apply) a. Lots of active facilities and spaces for children b. More quiet, landscaped areas and natural setting/open spaces: c. Some open space for free play: d. Mixture of active spaces and passive landscape areas: e. Other ideas: 3. Please list the number of children in your family in each age group: a. 2 to 5 years b. 6 to 12 years c. 13 to 18 years 4. What type of park facilities would you like to see provided in this park: (check all that apply) a. Playground equipment for children ages 2 to 5: b. Playground equipment for children ages 5 to 12: c. Half court basketball court: d. Other suggestions: 5. Please prioritize the park facilities you have chosen above: 1. 2. 3. 4. 6. Other ideas and/or suggestions for the park: 7. If necessary would you be willing to serve on a Neighborhood Park Committee to develop a playground plan and/or other improvements, evaluate proposals received and make a recommendation to the Park and Recreation Commission? This may involve approximately 2 or 3 evening meetings. Yes Name Phone E -mail No We would appreciate the survey be completed by 4.•30 pm on Friday, November 27, 2015. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV To: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer b� s From: Todd J. Haas, Assistant Public Works Director Subject: 9. Discuss Proposed Park Playground Improvements/Pine Hills South Park Improvements Date: October 22, 2015 INTRODUCTION This item is in regards to park playground improvements in Pine Hills South Park, Project 16 -16. DISCUSSION The City Council has preliminarily approved the 2016 Capital Improvement Plan for playground rebuilds /replacement at Pine Hills South Park. Attached is draft letter to be sent to the area residents and the map of the area within a 1/4 mile radius of the park since the park is located in the rural area of the City. The letter indicates how area residents can enter the City's website so they can complete the City's park improvement survey. Please review the attached draft letter, map, and the survey and provide comments at the meeting for discussion. BUDGETIMPACT A total of $50,000 has been preliminarily approved for 2016 for playground rebuilds plus a carryover of funds from 2015 that will be utilized at Andover Lions Park for the park playground rebuild. ACTION REQUESTED The Park and Recreation Commission is requested to review the draft letter, map, and survey and provide comments at the meeting for discussion. Respectfully submitted, Todd J. Haas Attachment: Draft letter to residents, ap of area and Survey C I T Y O F ND OVE: 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV October 26, 2015 Resident Andover, MN Re: Pine Hills South Park/Public Information Meeting and Resident Survey Dear Resident: The Andover Park and Recreation Commission has scheduled a public information meeting for Thursday, December 17, 2015 at 7:00 p.m. or shortly thereafter at Andover City Hall Council Chambers regarding the possible redevelopment or improvements to Park. The existing playground at the park is outdated and is in need of improvements. Park location map is on the back side of this letter. For the Park Commission to consider what improvements (including equipment replacement) could be made to the park, the City would like to receive input from the neighborhood. The way you can participate in this is by completing the on -line survey that is available on the City of Andover's Website at http: //www.andovermn.gov /and click on City Services. Once you get to this part of the website, click on Parks. Survey is on right side of the screen and click on Pine Hills South Park. For the Park Commission to consider your comments, the survey must be completed by 4:30 p.m. on Friday, November 27, 2015. If you have questions about the survey or about the park in general or you do not have access to the internet, feel free to contact me at 763 - 767 -5131 or just stop by Andover City Hall. You can also contact me by e-mail at t.haas andovermn.gov Sincerely, Todd J. Haas Assistant Public Works Director /Parks Coordinator TJH:tjh Pine Hills South Park Comments ■ Park NOS Parks Date Created: October 08, 2015 Disclaimer: This is a disclaimer. Don't use this map irresponsibly. PINE HILLS SOUTH PARK NEIGHBORHOOD PARK SURVEY The Andover Park and Recreation Commission is considering new park improvements be provided at Pine Hills South Park in 2016. In order to determine the best playground plan and /or other improvements to the park, your help is needed. Please take a few minutes to complete the following survey. Park improvement plans being considered by the Park Commission will be discussed at their meeting on Thursday, December 17, 2015 at 7 P.M. or shortly thereafter for resident input at Andover City Hall. 1. Currently the site contains a few trees. Would you prefer to see: (check only one) a. More trees preserved and less active spaces: b. More of a balance between preserving trees and providing active spaces: c. Provide more active spaces and preserve less trees: d. Other suggestions: 2. Would you like to see a park that provides: (check all that apply) a. Lots of active facilities and spaces for children b. More quiet, landscaped areas and natural setting/open spaces: c. Some open space for free play: d. Mixture of active spaces and passive landscape areas: e. Other ideas: 3. Please list the number of children in your family in each age group: a. 2 to 5 years b. 6 to 12 years c. 13 to 18 years 4. What type of park facilities would you like to see provided in this park: (check all that apply) a. Playground equipment for children ages 2 to 5: b. Playground equipment for children ages 5 to 12: c. Half court basketball court: d. Other suggestions: 5. Please prioritize the park facilities you have chosen above: 1. 2. 3. 4. 6. Other ideas and/or suggestions for the park: 7. If necessary would you be willing to serve on a Neighborhood Park Committee to develop a playground plan and/or other improvements, evaluate proposals received and make a recommendation to the Park and Recreation Commission? This may involve approximately 2 or 3 evening meetings. Yes Name Phone E -mail !M We would appreciate the survey be completed by 4:30 pm on Friday, November 27, 2015. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer�3 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 10. Consider Replacement of Picnic Shelter at Rose Park/14 -13, Cont. DATE: October 22, 2015 INTRODUCTION The Park and Recreation Commission is requested to consider replacing the existing picnic shelter at Rose Park. DISCUSSION The Park and Recreation Commission has indicated interested in replacing the existing picnic shelter with a new shelter to match the Verizon building that was constructed this past summer next to the water tower. The existing picnic shelter metal roof is leaking and would require a new metal roof. The estimated cost to replace the existing shelter with a new shelter is about $20,000 - $25,000. Approximately $4,400 would be funded by the Parks Maintenance Department and the remainder would need to be funded from the Park Improvement Fund. If the Park and Recreation Commission recommends approval of the shelter being replaced, this will be forwarded to the City Council for their consideration. BUDGETIMPACT The Parks Maintenance Department has indicated that the current 2015 budget would be able to fund the $4400. The Commission could consider using the Verizon tower rental fees which are to be used specifically towards Rose Park. As of September 30`h, $15,435 is currently available to apply to a specific improvement in the park. The remaining funds would come from the Rose Park reconstruction project that was under budget. ACTION REQUIRED The Park and Recreation Commission is requested to consider replacing the existing picnic shelter at Rose Park. Respectfully submitted, k40em � Todd J. Haas Attachments: Location map of Rose Park IJ ' FT jr DATE: October 13, 2015 TO: City of Andover, Parks Department FROM: Laura Landes Anoka County Sheriff's Office SUB3ECT: Andover Park Activity Quarterly Report / July 2015 — September 2015 The following is a list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 3rd quarter. Date: Time: Location: Case Number: 07.03.15 19:20 City Hall 15137345 A deputy was requested by the fire department because an item had been left in the landfill at Andover Blvd /Crosstown Blvd. He arrived and spoke with the fire department who stated his assistance was no longer needed. 07.05.15 11:12 Wild Iris 15138615 On routine patrol a CSO noticed a vehicle that had been parked in the same location the previous day. He ran the plate and contacted the registered owner and advised them the vehicle needed to be moved. The registered owner complied. 07.06.15 05:43 Crooked Lake Boat 15139116 A caller reported a suspicious vehicle that had been parked in the lot for a couple days. The deputy called the registered owner of the vehicle who advised that he received a ticket from ACSO a few days ago for not having a valid license and he was afraid to drive his car so he left it there. He was told to get it out of the lot or it would be towed. 07.08.15 08:35 Sunshine 15140750 A caller reported three suspicious males who were running from the park when school administrators walked to the park. One male was located and admitted to be in possession of an a -cig. Two other boys were located and admitted they had a cigarette and a lighter. All three were charged. 07.08.15 20:00 Sunshine 15141278 A caller reported juveniles on the roof of the concession building. The deputy arrived and located the suspects. All were juveniles and the parents were contacted. 07.10.15 21:13 Hidden Creek North 15143247 A caller reported an ATV in the park. The deputy arrived and located the suspect who stated she knew the vehicle should not be driven in the park. She was advised of the RV statute and city ordinance and warned future violations would result in a citation. 07.15.15 12:03 Crooked Lake Boat 15147014 A male reported while he was fishing in his kayak his lure got stuck on a dock and he was approached by an elderly man and the man was attempting to hit him with a rake and threatened to shoot him. The deputy spoke to the suspected elderly man who denied hitting him with the rake or making the threat. The elderly man was advised to contact our office if he has a continued problem with people near his dock. 07.16.15 20:32 Pine Hills 15148377 A caller reported a vehicle parked in the trees at the location. A deputy arrived and made contact with the driver of the vehicle and told him to move it. 07.20.15 14:52 Crooked Lake Boat 15151601 A resident called to ask a question about where he can fish off the shoreline. He stated that he was yelled at by a property owner and wanted to make sure he knew the law. The deputy answered his questions. 07.23.15 19:36 Crooked Lake Boat 15154514 A caller reported a vehicle parked illegally at the location. The CSO responded and issued a citation. 07.23.15 20:08 Strootman 15154473 A caller reported her wallet was stolen from her glovebox. The locks on the vehicle were forced open. 07.28.15 20:21 Hidden Creek East 15158580 A caller reported finding a bike at the location. A CSO retrieved the bike and placed it in the found property room. 08.03.15 20:57 Terrace 15163602 A caller reported a vehicle constantly driving in and out of the park switching drivers. The deputy arrived and watched. He was unable to locate the vehicle. 08.08.15 22:43 Hidden Creek South 15167851 A caller reported a suspicious vehicle driving in the location. A deputy arrived and did not locate the vehicle in the lot but a short distance away. The vehicle was abandoned with a flat tire and it was parked legally. 08.10.15 19:24 Rose Park 15169277 A caller reported a group of juveniles playing basketball at the park and he believed the park had been closed by the city. The deputy arrived and observed signs saying the park prohibited any activity on the baseball fields due to heavy rain. No one had been on the baseball fields and the caller was advised what the sign actually said. 08.11.15 09:33 City Hall 15169645 A deputy responded to a dumping complaint at the recycling center. The deputy contacted the suspect who agreed to pay the city for the materials he dumped. 08.11.15 16:03 Strootman 15169907 A caller reported a theft from vehicle at the location. Thieves forced entry into the truck's topper and stole multiple items. 08.13.15 18:36 Sunshine 15171589 A deputy responded to a medical call at the fields. The victim was transported by ambulance. 08.23.15 06:62 Andover Lions 15179339 A jogger reported a knife near the jogging path. A deputy responded and placed it in the found property room. 08.27.15 19:42 Oak Bluff 15183102 A caller reported a suspicious male sleeping in a vehicle at the location. A deputy arrived and made contact with the man who stated he was waiting in the park until his mom could wire him gas money to Walmart. 08.29.15 16:42 Prairie Knoll 15184587 A caller reported a parking violation at the location. A deputy issued a citation to the registered owner. 08.29.15 10:52 Prairie Knoll 15184375 A caller reported a parking violation at the location. A CSO issued a citation to the registered owner. 08.29.15 13:38 Prairie Knoll 15184482 A caller reported a parking violation at the location. A CSO issued a citation to the registered owner. 08.30.15 13:25 Prairie Knoll 15185248 A caller reported a parking violation at the location. A CSO issued a citation to the registered owner. 08.30.15 13:05 Prairie Knoll 15185230 A caller reported a parking violation at the location. A CSO issued a citation to the registered owner. 08.30.15 12:27 Prairie Knoll 15185209 A caller reported a parking violation at the location. A CSO issued a citation to the registered owner. 08.30.15 12:44 Sunshine 15185220 A caller reported she located a baggie at the park with ground up marijuana in it. The deputy responded and took custody of the bag. 08.31.15 22:43 Langseth 15186541 A caller requested the area be checked after observing a group of juveniles walking into the park. The deputy arrived and located the juveniles who stated they were playing a game in the park. They were advised the park was closed and they left. 09.01.15 16:16 City Hall 15187051 A deputy responded to two dumping complaints at the recycling center. The deputy contacted both suspects and advised them they would need to retrieve the property they left there. 09.10.15 11:21 City Hall 15194311 A deputy was dispatched to the garage next to the outdoor ice rink because a caller stated there was an open door. The deputy checked all doors and they were all secure. 09.10.15 21:11 Round Lake Boat 15194774 On routine patrol a deputy observed an occupied vehicle parked at the location with people sleeping in it. When speaking to the occupants the deputy observed a small amount of marijuana and paraphernalia. A male and female were arrested. 09.12.15 09:30 Strootman 15196025 A caller reported he believed there were hunters in the park because of a dead goose on the field. The deputy checked the area and did not locate anyone; the CSO removed the animal. 09.12.15 16:14 Sunshine 15196276 A caller reported her purse was stolen from the front seat of her unlocked vehicle. 09.13.15 16:28 Prairie Knoll 15197092 A caller reported a parking violation at the location. A deputy issued a citation to the registered owner. 09.18.15 07:23 Sunshine 15200885 A deputy responded to an alarm at the concession stand. He was cancelled before he arrived. 09.19.15 11:21 Prairie Knoll 15201955 A caller reported a parking violation at the location. A CSO issued a citation to the registered owner. 09.19.15 10:37 Prairie Knoll 15201930 A caller reported a parking violation at the location. A CSO issued a citation to the registered owner. 09.21.15 17:59 Sunshine 15203749 A caller reported a group of juveniles smoking marijuana near the basketball court. The deputy arrived and did not observe any group near the basketball court. 09.22.15 11:10 Crooked Lake Boat 15204193 A caller reported seeing people the night before sleeping in a vehicle at the location. He requested extra patrol. 09.22.15 20:02 Sunshine 15204555 A caller reported juveniles smoking marijuana at the location. The deputy located the kids who were just hanging out. Nothing suspicious was observed. 09.25.15 09:24 City Hall 15206435 A deputy responded to a dumping complaint at the recycling center. The deputy contacted the suspect who was cooperative and advised her to contact the city to arrange to make a payment for the materials she left behind. 09.26.15 07:07 Round Lake Boat 15207342 A caller reported duck hunters at the boat launch. The deputy arrived and advised the men they could not hunt on the lake. They left. 09.27.15 13:07 Prairie Knoll 15208354 A caller reported a parking violation at the location. A CSO issued a citation to the registered owner. 09.27.15 11:07 Prairie Knoll 15207478 A caller reported a parking violation at the location. A CSO issued a citation to the registered owner. 09.28.15 20:09 Prairie Knoll 15209376 On routine patrol a deputy located an unoccupied suspicious vehicle in the lot. The owner was located and found to have marijuana and paraphernalia. A K9 was called to the scene. The male was arrested. 09.29.15 09:27 Wild Iris 15209726 A caller reported finding narcotics in the park. A deputy arrived and met with the caller and found a lighter and makeshift device used to smoke marijuana. The deputy took custody of the found property. 10.02.15 19:08 Prairie Knoll 15212662 A caller reported that he suspected the people in the park were using the park without permission. A deputy responded to spoke to a large group who stated that they had rented the park from the city for their flag football game. 10.03.15 12:42 Prairie Knoll 15213293 A caller reported a parking violation at the location. A CSO issued a citation to the registered owner. 10.03.15 12:31 Prairie Knoll 15213281 A caller reported a parking violation at the location. A CSO issued a citation to the registered owner. 10.03.15 12:02 Prairie Knoll 15213267 A caller reported a parking violation at the location. A CSO issued a citation to the registered owner. 10.03.15 22:21 Kelsey Round Lake 15213716 On routine patrol a deputy located an occupied vehicle. He stopped to identify the two people inside and one had a warrant. Drugs were also located in the male's wallet. He was arrested. 10.04.15 15:27 City Hall 15214174 On routine patrol a deputy was waved down by two pedestrians who reported a bike abandoned in the park. The bike was picked up and taken to the found property room. 10.07.15 16:14 Lund's North 15216594 A caller reported several juveniles being loud and disturbing in the park. When the deputy arrived no one was in the park. 10.09.15 18:40 Lund's North 15218420 A caller reported two cars in the park transferring what she believed was alcohol from one vehicle to the other and the people in question appeared to be juveniles. The deputy located the vehicle at a nearby residence and spoke with the vehicle's owner who stated they were going on a camping trip and putting camping supplies in their trunk. Nothing suspicious observed. 10.13.15 07:24 Round Lake Boat 15218938 A caller complained of duck hunters. The deputy arrived and located the hunters and advised that they could not hunt on the lake. The deputy also advised the city to make the no hunting sign more visible. cc: Commander Halweg T Y O F )OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd Haas, Park Coordinator FROM: Lee Brezinka, Assistant Finance Director SUBJECT: 2015 Third Quarter Financial Report DATE: October 22, 2015 Quarterly review of the Park Improvement Fund. DISCUSSION Attached are the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of September 30, 2015. ACTION REQUESTED Informational data provided and no formal action is needed. Respectfully submitted, City of Andover C�! y3 Lee Brezinka Attachments: Park Improvement Fund - Project Commitment Listing Park Improvement Fund - Balance Sheet Park Improvement Fund - Revenues Park Improvement Fund - Expenditures Fund Balance Additional Revenues Anticipated Anticipated Park Dedication Fee - Residential Anticipated Park Dedication Fee - Commercial Donation Capital Projects Levy for Park Improvements Total Funds Available Projected Commitments 14 -13 Rose Park Reconstruction Rose Park Tower Rental Irrigation Project - Small 15 -30 Pine Hills North - Phase II 15 -11 Kelsey Round Lake Park Master Plan Fencing Upgrades - Ballfield Safety Initiatives 15 -27 Crooked Lake School Hockey Rink w/ CER CPF Langseth Park Trail Improvement Annual Miscellaneous Projects CITY OF ANDOVER Park Improvement Fund Project Commitment Listing September 30, 2015 Carryforwards/ 2015 Budget Adjustments Actual 147,477.37 97,499.55 15,435.00 20,000 Collected 70,000 To Date Estimate" 140,500.00 116,549.00 Estimate' - - Estimate - - Estimate 61, 500.00 32, 322.98 Carryforwards/ 2015 Budget Adjustments Actual 147,477.37 97,499.55 15,435.00 20,000 2,391.61 70,000 41,232.47 50,000 6,406.83 25,000 - 10,000 5,318.68 20,000 - 15,000 13,729.85 $ 210,000.00 $ 162,912.37 $ 166,578.99 Total Dollars Allocated for Park Projects Park Improvement Funds Available For Future Projects: This is an estimation and may need to be adjusted based on development activity. 101912015 2015 Park Improv 3rd Qtr.xls Actual $ 332,887.04 332,887.04 Reserved Amount 49,977.82 15,435.00 17,608.39 28,767.53 43,593.17 25,000.00 4,681.32 20,000.00 1,270.15 206,333.38 $ 126,553.66 CITY OF ANDOVER Park Improvement Fund Balance Sheet September 30, 2015 Assets: Liabilities and Fund Balance: Liabilities Accounts Payable $ Deferred Revenue 1,229.28 Fund Balance Fund Balance 12 -31 -14 334,565.95 Excess of Revenues Over (Under) Expenditures (1,678.91) �xTotaF Liabilities and Fund Balanced q - h. t . 341632 10/9/2015 2015 Park Improv 3rd Qtr.xls CITY OF ANDOVER Park Improvement Fund Revenues September 30, 2015 Revenues: Budget Property Tax / Fiscal Disparities- Current July Tax Settlement $ 32,322.98 Dec Settlement - Accrual - Subtotal $ 61,500.00 32,32278 54365 - Park Dedication Fees Lot Split - 15873 Linnet St 2,650.00 Country Oaks North 52,922.00 Bent Creek Shores 2,810.00 White Pine Wilderness 2nd Add 26,091.00 Catchers Creek 26,367.00 Carson Ridge 2,810.00 Winslow Woods 2nd Add 2,899.00 Subtotal $ 140,500.00 116,549.00 56910 - Interest Income 1 st Qtr (305.34) 2nd Qtr 898.44 3rd & 4th Qtr - Subtotal 593710 58105 - Rental Verizon Tower Rental - Rose Park 15,435.00 Subtotal 15,435.00 Misc Revenue Subtotal $ �Totai Revenues e S 02;000.66 sa eb0 bs 10/9/2015 2015 Park Improv 3rd Qtr.xls CITY OF ANDOVER Park Improvement Fund Expenditures September 30, 2015 Expenditures: Budget 61020 - Supplies - Operating • MN Playground - Table frames $ 1,000.00 MTI Distributing - Irrigation supplies 1,829.94 • Nat'l Bus Furniture - Tables & Chairs - Sunshine 1,426.00 John Deere Landscapes, Inc 561.67 • Gametime - Diggers 4,394.85 Menards - Crooked Lake Hockey Rink 5,318.68 Subtotal 14,531.14 62200 - Rentals Subtotal 63005 - Professional Services * W underlich -Malec Engineering - Sunshine Scoreboard Replacement Northern Tech - Rose Park W SB - Kelsey Round Lake Park Plan Subtotal 63010 - Contractual Services 210,000.00 #14 -13 Rose Park #15 -30 Pine Hills North Phase II • Isanti Redi -Mix - Hidden Creek East • Freedom Fence - Fence - Pine Hills North • Connexus Energy - Complete Light Fixture • Hanson Co - Hidden Creek East Park Subtotal 63015 - Publishing Total Expenditures 210 000 00 427.50 1,074.88 6,406.83 7,909.21 96,424.67 41,232.47 870.00 2,091.00 470.50 3,050.00 144,138.64 _m Revenues OverExpenditu[es � '� � ` � ° -:' �;� S,Od0001 # > ��' (11i78.91X�, * - Miscellaneous Projects 1019/2015 2015 Park Improv 3rd Qtr.xls MEN 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 13. Review Outstanding Items/Maintenance Update DATE: October 22, 2015 Issues list as of 10/19/15 COMPLETED PROJECTS — Timber Rivers Park — The installation of playground equipment is now completed. ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Ouarterly Report — Item is on the agenda. • Update of Ouarterlv Sheriffs Department Report on Park Patrol & Vandalism — Item is on the agenda. • Andover Lions Park — The City Council has approved the 2015 funding for replacing the playground equipment be carried over into 2016 along with the installation of the irrigation system. The backstop and sideline fencing will also be done in 2016. The existing monument sign will be relocated further back outside the right of way so a sidewalk can be constructed. The water service and irrigation system will also be done in 2016. • Kelsey Round Lake Park Master Plan — Item is on the agenda. The final draft of the Master Plan will be presented at an open house meeting on November 19th which is scheduled to start at 5:45 pm. WSB is scheduled to attend both meetings. The Parks Maintenance Department and the City Natural Resource Technician is working with a couple groups in repairing the bird and bat house at the park yet this fall and /or over winter months. • City Campus Expansion Master Plan — The City Council will be discussing stakeholder comments for the Master Plan on Tuesday, October 27th at 6 pm. The Park Commission and other Stakeholder groups are requested to attend. Your input to the plan will be helpful. Any questions feel free to contact David Berkowitz, City Engineer. • Update on Parks Department Website — Nothing new to report at this time. The IT person at the City has indicated it can be done but information on what other Cities are doing will be helpful in putting it all together. • Update on Sandbox Dieeers — The installation of the diggers is anticipated to be completed sometime the week of October 19tH ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. • _Update of Park Sienaee Alone County Roads /City Streets — The County has indicated that it is possible on larger sized parks (for example Kelsey Round Lake Park or Pine Hills North) but not for neighberhood or smaller type of parks. Staff will prepare a plan over the winter months. Once a plan has been drafted, staff will meet the Anoka County Highway Department for their review and approval. If the sign locations are approved they would be installed sometime in the spring or summer of 2016. • Update of Pedestrian Trails — Listed below are some of the pedestrians and bike trail segments that have been identified by the City Council over the next few years: ➢ 2015. Nothing is planned for 2015. ➢ 2016. Bituminous trail along Crosstown Blvd (west side) from Coon Creek Bridge to South Coon Creek Drive. ➢ 2017. Bituminous trail along Andover Blvd (south side) from Bluebird Street NW to Vale Street NW. ➢ 2018. Bituminous Trail and boardwalk along Crosstown Blvd (east side) from Bunker Lake Blvd to 140th Avenue NW. 2019. Bituminous trail along Crosstown Blvd from 159`h Ave to Prairie Road. ➢ 2019. Bituminous trail from Kensington Estates 7th Addition to Andover Station North. • _Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake — The project is still scheduled for 2016. Most of the construction will be done in 2016. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass will be constructed near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street in the City of Ham Lake. A new trail will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. An overpass will not be constructed over the railroad tracks due to the cost of the bridge. Update of Scheduling Park and Recreation Commission meeting at a City Park or Facili — The Commission will need to determine if they would like to have a meeting in the spring of 2016 since it is now getting too late for a fall meeting. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update October 3, 2015 • Continue to mow all parks. • Shutting down many ball fields for the season. Pulling bases and final infield work. • Fertilized heavily used playing fields, turf repairs in many areas, dragged gravel parking lots, cleaned park buildings and full trash service. • Installing irrigation at Pine Hills South Park. • Replacing various parts on a few playground structures. • Working on fencing and concrete projects at Terrace Park, Pine Hills North and Hills of Bunker Lake West Park. • Hauled woodchips to Forest Meadows Park for public use. • Removed downed trees in the new open space for access. October 10, 2015 • Working on concrete work for new fencing at Hills of Bunker West Park field and installed a concrete ramp at Crooked Lake School hockey rink to meet ADA handicapped requirements. Backfilled new concrete areas with topsoil. • Mowed all parks and trails, cutting dead trees, dragged /level all gravel parking lots, spray weeds, fertilize small areas, blow out leaves, full trash service and cleaned park buildings. • Replaced tot swings at Meadows of Round Lake Park playground. • Finished irrigation installs at Pine Hills South Park. • Working on irrigation repairs and shut downs. • Worked with two Eagle Scouts on project building bird and duck houses. • Putting some summer equipment in storage. • Various sign installs. • Watered new trees and shrubs at Strootman Park canoe landing. • Started more inventory items and five year capital plans /quotes and schedules. • Purple Park and Sunshine Park were both hit with vandalism and trash issues this week. • Changed batteries in all smoke detectors in Sunshine Park building. • Inspected skateboard equipment. It's getting many cracks and breaks in the black panels. Needs service.