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HomeMy WebLinkAboutOctober 1, 2015C II T (ANDOVE Y0 F 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting October 1, 2015 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (9/17/15) — Regular Meeting 4. Consider Park Dedication Requirements /Catchers Creek 2 "d Addition 5. Update of Reassigning of Funds and the 2016 -2020 Park Capital Improvement Plan 6. Update on the 2016 -2020 CIP Replacement/Repair of Play Structures 7. Consider Replacement of Picnic Shelter at Rose Park/14 -13 8. Outstanding Items /Maintenance Update 9. 10. Chair's Report 11. Adjournment rail 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer T)65 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 4. Consider Park Dedication Requirements /Catchers Creek 2 "d Addition DATE: October 1, 2015 INTRODUCTION This item is in regard to reviewing and determining the park dedication requirements for the proposed preliminary plat of Catchers Creek 2 "d Addition. DISCUSSION A copy of the preliminary plat is in your side pocket of the packet for review. The Developer had the option by City Code of presenting a sketch plan to the City for review but decided against this opportunity. There is an existing park (Hickory Meadows Park) to the northeast of the area being considered for development. There is also a park north of Andover Boulevard NW called Prairie Knoll Park. A map of the area is included in the packet of where both parks are located. Staff is recommending the park dedication be cash in lieu of land. The developer and/or a representative have been invited to attend the meeting to answer any questions the Commission may have. ACTION REQUIRED The Park and Recreation Commission is requested to review the proposed preliminary plat and provide direction on the park dedication requirements for the proposed Catchers Creek 2nd Addition. Respectfully submitted, %��4%t46-- Todd J. Haas Cc: Mark Smith, Developer (copy sent by e -mail) Attachments: Preliminary play (side pocket of packet), map of the area✓ Comments ■ Park Ca +cue. s Cre,K ® QS Parks ?nd wf*+ pan Date Created: September 23, 2015 Disclaimer. This is a disclaimer. Don't use this map irresponsibly. I II ilii II p III I 1 , II IIII II ICI-\ II :� if II ca� ge � � S II •r OII 'I - , I 589'23'21 "E II g 27.00 ••. -� z I I if J I IIB]... 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B, ] 3q3 - - - - -- _.re -- - - - - -_ d 0 _ I 0• 15S] I 6 ^g._ I �: AVFM /F IN ..-at u \r 1•:IJC ...... �_ ry8 _27 "W ,ma 1 I CAMMERS CREEW ° 029A 2WAV D0 /T /ON City of Andover Anoka County, Minnesota LEW DESCRIPTION : That pan of the SoWrwest Qmner of Section 25, Toweship 32, Range 24, Anoka County, Minnmota, tyme South of the North 1150.15 feet as measured at right angles to the North line thereof; tying Wast of the East 200.00 feel as measured at night angles to the East the thereof. lying East of the East lire of PreHe Rued and lying North of the following descrilled IMe: Commencing at to Northeast comer of said Southwest Quarter, Cher as South 0 degrees 03 minutes 42 seconds East, assumed bearing, along to East line of saki sauthweat QUmter a distance of VW faii tie point of beginning of to Beam be heroin dwar0ad: thence North 82 degrees 00 minutes Want 402-98 feet, fence North 82 degrees 59 mints 02 seconds West 31505 feet; thence North W degrees 28 minutes 27 semrds Want 18757 feat to the East lee of Prekb Road and t,ere terminate. And The South 300.15 feet of the NoM 1150.15 feet, as measured at right angles to the North line, of that pan of to Southwest Quarter lying East of tha East lire of Prsite Road Is located on 5/22/0. Also Met pen of the Fast 200.00 feet s measured at right angles to the East line, of that pan of thin Southwest Quarter tying South of the North 1150.15 feel s measured st ngtt angles to Me North line IMmNard lying North of the following described IMe: Commencing al tits NoMeest comer of said Southwest Quate,. Mace Sall, 0 degrees 03 mitres 42 seconds Est, assumed bearing, along to East line of and Southwest Quarter a dsts. of 1780.00 fast to the point of beginning of the line be herein describsd; thmce Nonh 82 degree W minute West 402.88 feet aM Mae terminate. Min Section 25, Township 32, Range 24, Anoka County, Minnesota. And: Outlet A, Qutlol B and Outlet C, CATCHERS CREEK Ari County, Minnesota. Property Area = 725,675 Sf. = 16.659 Ac. LOT AREA TABULATION Lot II ��II CBiINI Lot Block 60 1 1 14,567 II II 3 72.251 2 II �^ II I 311 II I 13.177 I I 3 III II I w- II F-- gll II I II •' I 1 tell I 3 mill ii: II I / 1 1 15,691 4 3 41,994 5 1 18,609 5 3 44,257 6 1 1 .508 6 I I 7 1 17184 7 I if It % -- I -- -- 8 1 12,151 8 1 I CAMMERS CREEW ° 029A 2WAV D0 /T /ON City of Andover Anoka County, Minnesota LEW DESCRIPTION : That pan of the SoWrwest Qmner of Section 25, Toweship 32, Range 24, Anoka County, Minnmota, tyme South of the North 1150.15 feet as measured at right angles to the North line thereof; tying Wast of the East 200.00 feel as measured at night angles to the East the thereof. lying East of the East lire of PreHe Rued and lying North of the following descrilled IMe: Commencing at to Northeast comer of said Southwest Quarter, Cher as South 0 degrees 03 minutes 42 seconds East, assumed bearing, along to East line of saki sauthweat QUmter a distance of VW faii tie point of beginning of to Beam be heroin dwar0ad: thence North 82 degrees 00 minutes Want 402-98 feet, fence North 82 degrees 59 mints 02 seconds West 31505 feet; thence North W degrees 28 minutes 27 semrds Want 18757 feat to the East lee of Prekb Road and t,ere terminate. And The South 300.15 feet of the NoM 1150.15 feet, as measured at right angles to the North line, of that pan of to Southwest Quarter lying East of tha East lire of Prsite Road Is located on 5/22/0. Also Met pen of the Fast 200.00 feet s measured at right angles to the East line, of that pan of thin Southwest Quarter tying South of the North 1150.15 feel s measured st ngtt angles to Me North line IMmNard lying North of the following described IMe: Commencing al tits NoMeest comer of said Southwest Quate,. Mace Sall, 0 degrees 03 mitres 42 seconds Est, assumed bearing, along to East line of and Southwest Quarter a dsts. of 1780.00 fast to the point of beginning of the line be herein describsd; thmce Nonh 82 degree W minute West 402.88 feet aM Mae terminate. Min Section 25, Township 32, Range 24, Anoka County, Minnesota. And: Outlet A, Qutlol B and Outlet C, CATCHERS CREEK Ari County, Minnesota. Property Area = 725,675 Sf. = 16.659 Ac. LOT AREA TABULATION Lot Block Sq. Ft Lot Block I Sq. Ft. 1 1 14,567 1 3 72.251 2 1 13.177 2 3 40,211 3 1 13,675 3 3 41,024 4 1 15,691 4 3 41,994 5 1 18,609 5 3 44,257 6 1 1 .508 6 3 47,953 7 1 17184 7 3 52,146 8 1 12,151 8 3 11,541 1 2 13,425 9 3 14,719 2 1 2 1 11,401 10 3 14,787 3 2 11'400 11 3 14,809 4 2 13.721 12 3 17,205 3 3 16.379 14 3 32,145 15 3 27,441 Drainage and Utility Easements are shown thus: 5 Being 5 feet in width one adjoining Cam{ lot g 5 feet In oMe wind Macon, i and 10 feel F width and adjoining street tins as Mown on the plot — I — Bearings Mown are based upon an oasumetl tlatum. SITE DATA: Current zoning = R -1 Tingle Family Rural Residential Proposed zoning = R -4 Single Family Urban Residential Proposed Use = Urban Residential Watershed District = Cann Creek Watershed District County Road = SQ. FT. It ACRES d Total Site Area = 725,675 16.659 Right —of —Way Area = 71,222 1.635 Net Area = 654,453 15.024 Total Number of Lots = 27 Total No. Units = 27 Net Density = 1.8 U/A Total Road Miles = 0.22 mi. Easement Area = 393,577 9.035 SETBACK REQUIREMENTS. Front Yard = 35 ft. Rear Yard = 30 ft. Side Interior = 10 ft. Side Caner = 35 ft. County Road = 40 ft. Attached Garage (Interior Lot Line) = 6 ft. Minimum Lot Width At Setback = 80 ft. Minimum Lot Depth = 130 ft. Minimum Lot Area = 11,400 sf. Average Lot Area = 24,236 at. Maximum Principal Stn,cture Height = 35 ft. Owner/ Subdivider: Mark Smith 2120 Otter Lake Drive Saint Paul, MN 55110 Designer /Surveyor. Hedlund Engineering Services 2005 Pin Oak Drive Eagan, MN 55122 60 0 60 120 180 Scale 1" = 60' N_ r _ N 111—s m O L 2L 8 6T in rE °d 8 w J b�$oF u�oo° Po o= °o O � m� O V iN V1 ro Wout °a al, ea' ^d a m �'gw °ate O F tiF Litt 0. a N12 m DQ Fri lN� UO �ryN ouw scam wr. y r� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US TO: Park & Recreation Commission CC: Todd J. Haas, Assistant Public Works Director FROM: Jim Dickinson, City Administrator >!, SUBJECT: 2016 Park Improvement Fund Levy R llocation DATE: October 1, 2015 ACTION REQUESTED Citv Administration will be present at the meeting to provide a brief presentation on the reassignment of tax levy dollars from the Park Improvement Fund to the Parks Maintenance Budget in the General Fund as part of the 2016 City of Andover Budget/Levy. The presentation will focus on the rationale behind the reassignment of funds and how the funds are intended to be expended. Background for the Discussion: History of the supplemental Park Improvement Funding_ In 2002, City Council committed $50,000 in tax levy to underwrite park improvement projects as recommended by the Park and Recreation Commission and approved by City Council. That levy was intended to be a supplemental source of capital funding for park projects as development started to slow down and minimal park dedication funds were available. As of 2015, that levy was up to $61,500 of which $15,000 is designated towards miscellaneous items that come up throughout the year, New direction of the Funding: With an emphasis on maintaining/preserving parks the City currently has, through the 2016 Preliminary Budget / Levy approved by the City Council, $46,500 was re- assigned to the General Fund to focus on Park's maintenance /replacement items. The $15,000 will remain in the Park Improvement Fund to take care of miscellaneous items that come up throughout the year that the Park and Recreation Commission will continue to participate in. A total of $90,000 proposed 2016 tax levy ($46,500 combined with an additional $43,500 of General Fund levy funding) will now be identified as part of the General Fund levy to replace playground equipment, fences, pedestrian bridges in parks, parking lot reconstruction, etc. The Parks Maintenance Department will determine which replacement items have the highest priority through the Capital Improvement Plan (CIP). Any unused funds will be specifically designated or carried forward for park replacement items. If a park is to be reconstructed as recommended by the Park and Recreation Commission and approved by City Council through the CIP process, the Park and Recreation Commission will work with the Parks Maintenance Department to determine which items are replacements and which items are considered new and/or enhancements to determine the mix of funding sources to accomplish the project. Attachments: 2016 — 2020 CIP Park Improvement Fund Cash Flow CITY OF ANDOVER Park Improvement Fund Projected Fund Balance "Target - $50,000 to create a contingency for any project overages. 2015 2016 2017 2018 2019 2020 TOTALS Projected Sources of Revenue Park Dedication Fee - Residential Units 50 50 50 25 25 25 Park Dedication Fee - Residential ($2,899 /unit) $ 144,950 $ 144,950 $ 144,950 $ 72,475 $ 72,475 $ 72,475 $ 652,275 Park Dedication Fee - Commercial - - - - - - - Donation/ Contribution - - 100,000 - - - 100,000 Capital Projects Levy - Park Improvements 61,500 15,000 15,000 15,000 15,000 15,000 136,500 Total Revenues Available 206,450 159,950 259,950 87,475 87,475 87,475 888,775 Projected Commitments Rose Park - Reconstruction 185,600 185,600 Irrigation Project - Small 20,000 20,000 20,000 20,000 80,000 Kelsey Round Lake Park - Master Plan 50,000 50,000 Fencing Upgrades - Ballfield Safety Initiatives 25,000 25,000 Crooked Lake School Hockey Rink 10,000 10,000 Pine Hills North - Phase II Playground & Enclosures 60,000 60,000 Storage Building (Donations) 100,000 100,000 Parking Lot w/ Curb (30% Park Dedication) 120,000 120,000 Timber Trails Park - Renovation 200,OOD 200,000 Terrace Park- Irrigation & Water Service 35,000 35,000 Sunshine Park - Scoreboard Wiring & Design 23,000 23,000 Fox Meadows - Reconstruction 200,000 200,000 City Campus Hockey Rinks - Pave rinks & parking lot 150,000 150,000 Langselh Park - Trail Improvement 20,000 20,000 Wild Iris Park - Irrigation & Water Service 42,500 42,500 Annual Miscellaneous Projects 15,000 15,000 15,000 15,000 15,000 15,000 90,000 Total Commitments 365,600 273,000 335,000 185,000 55,000 177,500 1,391,100 Revenues Over (Under) Expenditures (159,150) (113,050) (75,050) (97,525) 32,475 (90,025) Fund Balance as of December 31, 2014 334,566 Fund Balance Brought Forward 175,416 62,366 (12,684) (110,209) (77,734) Ending Fund Balance"' $ 175,416 $ 62,366 $ (1$684) $ (110,209) $ (77,734) $ (167,759) "Target - $50,000 to create a contingency for any project overages. ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City EngineerM''b FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Update on the 2016 -2020 CIP Replacement/Repair of Play Structures DATE: October 1, 2015 INTRODUCTION This is an update of the 2016 -2020 CIP Replacement/Repairs of Playground Structures. DISCUSSION Depending on which City Campus Master Plan concept drawing is recommended and approved by the City Council, the location of a new playground structure on the City Campus will most likely be located elsewhere from its current location. In the previously proposed CIP the playground structure at Purple Park was proposed by Park Maintenance Department to be replaced in 2016 along with the replacement of the playground structure at Pine Hills South Park. With the request from the neighborhood of Forest Meadows Park to install playground equipment, the Parks Maintenance Department is recommending to the City Council to revise the CIP to replace playground equipment at Pine Hills South and install playground equipment at Forest Meadows Park since it has been 10 years since the equipment was removed and was never replaced. ACTION REQUIRED No action is required as this is for information only. Respectfully submitted, Todd J. Haas Attachments: Revised 2016 -2020 CIP Playground Equipment replacement tel Capital Plan City of Andover, MN Project ft 16- 45000 -01 Project Name Replace/Repair Play Structures -Various Parks Type Improvement Useful Life 10 Years Category Park Improvements 2016 thru 2020 Department Park &Rec - Operations Contact DPW / City Fngineer Priority 1 - High Description tepair to fall zones and achieve ADA accessibility. Replacement of playground equipment and other major replacements, such as short fences >n ball fields, soccer goals, and any area of play that does not meet safety specifications. The proposed rebuilds are as follows: 16 - Pine Hills South & Forest Meadows 17 - Shadowbrook East 13 - Chesterton Commons Justification d equipment no longer meets ADA requirements, such as entrapments, fall zones and handicap meet all safety requirements. to bring the parks up Expenditures 2016 2017 2018 2019 2020 Total Equipment 50,000 50,000 50,000 50,000 50,000 250,000 Total 50,000 50,000 50,000 50,000 50,000 250,000 Funding Sources 2016 2017 2018 2019 2020 Total General Fund 50,000 50,000 50,000 50,000 50,000 250,000 Total 50,000 50,000 50,000 50,000 50,000 250,000 Less maintenance and will meet all safety requirements. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: CC: FROM: SUBJECT DA'V'E: Park & Recreation Commission David D. Berkowitz, Director of Public Works /City Engineer U$ Todd J. Haas, Assistant Public Works Director 7. Consider Replacement of Picnic Shelter at Rose Park/14 -13 October 1, 2015 INTRODUCTION The Park and Recreation Commission is requested to consider replacing the existing picnic shelter at Rose Park. DISCUSSION The Park and Recreation Commission has indicated interested in replacing the existing picnic shelter with a new shelter to match the Verizon building that was constructed this past summer next to the water tower. The existing picnic shelter metal roof is leaking and would require the existing roof to be removed and replaced with a new metal roof. The estimated cost to replace the existing shelter with a new shelter is about $20,000 - $22,000. Approximately $4400 would be funded by the Parks Maintenance fund and the remainder would need to be funded from the Park Improvement fund. If the Park and Recreation Commission recommends approval of the replacement, this will be forwarded to the City Council for their consideration. BUDGETIMPACT The Parks Maintenance Department has indicated that the current 2015 budget would be able to fund the $4400. The Commission could consider using excess funds from the Kelsey Round Lake Park Master Plan. The budget for professional services to prepare the Master Plan was $50,000. The contract approved with WSB was just under $20,000 leaving approximately $30,000 available. ACTION REQUIRED The Park and Recreation Commission is requested to consider replacing the existing picnic shelter at Rose Park. Respectfully submitted, Todd J. Haas Attachments: Location map of Rose Park 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 . WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer�43 FROM: Todd J. Haas, Asst. Public Works Director IV SUBJECT: 8. Review Outstanding Items/Maintenance Update DATE: October 1, 2015 Issues list as of 9/28/15 COMPLETED PROJECTS — ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report will be in October. • Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism — Next quarterly report will be in October. • Andover Lions Park — The City Council has approved the 2015 funding for replacing the playground equipment be carried over into 2016 along with the installation of the irrigation system. The backstop and sideline fencing will also be done in 2016. The existing monument sign will be relocated further back outside the right of way so a sidewalk can be constructed. • Timber Rivers Park — The installation of playground equipment is going on right now. A couple adjustments are being made to the slides on the main structure to meet fall zones requirements. The concrete borders will be completed by mid - October after the slides have been installed including the wood chips for the fall zones. • Kelsey Round Lake Park Master Plan — The Park and Recreation Commission will be reviewing draft plans at the October 15`h meeting based on input from the neighborhood and from the Park Commission. The final draft of the Master Plan will be presented at an open house meeting on November 19`h which is scheduled to start at 5:45 pm. WSB is scheduled to attend both meetings. The City Natural Resource Technician is working to see if any Eagle Scouts are interested in repairing the bird and bat house at the park yet this fall or winter. • City Campus Expansion Master Plan — Stakeholders comments have been submitted to the architect. Revisions based on comments will be made to the options previously presented. The City Council will be reviewing the revised options at their workshop towards the end of October. Any questions feel free to contact David Berkowitz, City Engineer. Update on Sandbox Diggers — The installer has determined there was a fabrication issue with the diggers. GameTime will be fabricating new ones and will deliver as soon as they are able. The installer from MN -WS Playground will install as soon as they are delivered. Update on Parks Department Website — Chairman Stenzel will be providing information on how the City of Minneapolis handles requests. The IT person at the City has indicated it can be done but information on what other Cities are doing will be helpful in putting it all together. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. • Update of Park Signage Along County Roads /City Streets — The County has indicated that it is possible on larger sized parks (for example Kelsey Round Lake Park or Pine Hills North) but not for neighberhood or smaller type of parks. Staff will prepare a plan over the winter months. Once a plan has been drafted, staff will meet the Anoka County Highway Department for their review and approval. If the signs locations are approved they would be installed sometime in the spring or summer of 2016. • Update of Pedestrian Trails — Listed below are some of the pedestrians and bike trail segments that have been identified by the City Council over the next few years: ➢ 2015. Nothing is planned for 2015. ➢ 2016. Bituminous trail along Crosstown Blvd (west side) from Coon Creek Bridge to South Coon Creek Drive. ➢ 2017. Bituminous trail along Andover Blvd (south side) from Bluebird Street NW to Vale Street NW. ➢ 2018. Bituminous Trail and boardwalk along Crosstown Blvd (east side) from Bunker Lake Blvd to 140'x' Avenue NW. ➢ 2019. Bituminous trail along Crosstown Blvd from 159th Ave to Prairie Road. ➢ 2019. Bituminous trail from Kensington Estates 7th Addition to Andover Station North. Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake — The project is still scheduled for 2016. Most of the construction will be done in 2016. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass will be constructed near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street in the City of Ham Lake. A new trail will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. An overpass will not be constructed over the railroad tracks due to the cost of the bridge. Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if they would like to have a meeting in the spring of 2016 since it is now getting too late for a fall meeting. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update September 12, 2015 • Mowing parks and all trails, dragging infields and parking lots, cleaning park buildings and full trash service. Serviced all mowers. • Set up for a tournament at Sunshine Park. • Set up for a neighborhood party at Meadowoods Park. • Picked up a memorial plaque at Elk River Brick and Stone for Timber Rivers Park. Worked on the issues at Timber Rivers Park playground. • Staked out new fencing projects. • Set up tree planting project with Grace Lutheran Church.