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HomeMy WebLinkAboutAugust 20, 2015C I T Y O F © (ANDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting August 20, 2015 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Consider Request from Residents /Nordeen's Park 4. Reconsider Park Dedication Requirements /Country Oaks North 2"d Addition 5. Consider Protective Netting Quote at Andover Station North Ball Field Facility, Cont. /15 -34 6. Update of Kelsey Round Lake Park Master Plan/15 -11 © 7. Outstanding Items /Maintenance Update 8. 9. Chair's Report 10. Adjournment PARKAND RECREATION COMMISSIONMEETING — AUGUST 20, 2015 MINUTES A Regular Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on August 20, 2015, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl (arrived at 7:12 p.m.), Commissioners Ted Butler, Alisa Lewnau, Angela Marinello and Mark Miskowiec Commissioners Absent: Commissioner Sarah Elstrom Also Present: Assistant Public Works Director, Todd Haas RESIDENT FORUM No one appeared to address the Commission. APPROVAL OF MINUTES — July 16, 2015 Minutes Motion by Butler, seconded by Miskowiec, to approve the minutes from the July 16, 2015 Park and Recreation Commission Meeting as presented. Motion carried on a 3 -ayes, 0 -nays, 2- present ( Lewnau and Marinello), 2- absent ( Elstrom and Lindahl) vote. CONSIDER REQUEST FROMRESIDENTS/NORDEEN'S PARK Mr. Haas reviewed this item is in regard to a request from the Nordeen's Addition neighborhood to consider installing a basketball court at Nordeen's Park. A copy of the petition containing 40 signatures from the neighborhood was provided for Commission review. The location of the half basketball court would be located in the free skating rink area. Public Works would prepare the base and spread the class 5 aggregate. The City would need to hire a paving contractor to pave the court. The estimated cost for a half basketball court is estimated between $5,500 and $7,000 depending on how busy the paving contractors are. This is not a budgeted item and would either need to be included in the 5 year CIP or the Park Commission has the option to utilize the $15,000 miscellaneous funds that are available. As of right now, $5,000 was utilized for the wall board at Hidden Creek East Park. The Park and Recreation Commission is requested to consider the request from the Nordeen's Addition neighborhood to consider installing a basketball court at Nordeen's Park. Regular Andover Park & Recreation Commission Meeting Minutes — August 20, 2015 Page 2 X Mr. Haas indicated the location of the park on a map. Commissioner Miskowiec asked if the park is a dedicated park and Mr. Haas stated it is tax forfeit land and is designated as park. Mr. Dennis Madden and Leya Madden said he was approached by some children in the neighborhood asking for assistance in getting a basketball court in the park. There are a lot of neighborhood children that would use it. He requested it be looked at sooner than the 5 year CIP. Commissioner Miskowiec stated there are 67 parks in Andover. There are numerous requests from residents for items in the parks. There is not a budget to address all the requests. Basketball courts are planned for future parks. There are parks with no equipment. Commissioner Lewnau asked how old the park is and Mr. Haas stated approximately 25 years. The equipment is relatively new. Mr. Madden stated there are 43 kids under the age of 16 that live in close proximity to the park. Commissioner Butler stated he appreciates Mr. Madden and Leya coming and the work they did to gather the names on the petition. The 5 year CIP is done for the coming year. He requested Mr. Haas keep a list of other items to look at for using discretionary funds in future years. Chair Stenzel agreed it would be appropriate to keep a list of needs for parks. The City does not have the money to do everything that needs to get done. The Commission wants to identify needs in all the parks. He would like to put it in and appreciates the kids gathering the names for the petition. There is not money in the CIP at this time but it can perhaps be re- addressed in the future. Commissioner Lindahl arrived at the meeting at 7:12 p.m. Chair Stenzel stated there are a lot of parks that need maintenance on the athletic fields. The Commission tries to spread out the funds evenly to the parks. This can be discussed at the next discussion regarding the CIP. Hopefully it can happen next year. It is nice to hear from residents such as this. Commissioner Miskowiec asked if the cost would be $15,000 and Mr. Haas stated it would be $5,000 — 7,000 with staff doing the class 5 work. This neighborhood is asking for a half basketball court. 0 Regular Andover Park & Recreation Commission Meeting Minutes —August 20, 2015 Page 3 ® The consensus of the Park Commission is there are no funds to put in a basketball court at this time due to budget constraints. CONSIDER PARKDEDICATIONREQUIREMENTS /COUNTRY OAKS NORTH 2ND ADDITION Mr. Haas reviewed this item is in regard to reviewing and determining the park dedication requirements for the proposed preliminary plat of Country Oaks North 2nd Addition. A copy of the preliminary plat was provided for Commission review along with a drawing from the grading plan that provides good information about the wetlands and floodplain areas. The proposed preliminary plat is located just to the north and west of Country Oaks North. The proposed access road (167`h Lane NW) from Hanson Boulevard indicated on the preliminary plat is designated as a Municipal State Aid Street which tends to have higher traffic volumes since this will be a main street to enter and exit the development. The location of the park on the preliminary plat (Exhibit A) is proposed to be relocated further west from the previously recommended location identified as part of the sketch plan review (Exhibit B). Based on the information provided on the plat there are ® designated wetlands on the west and south portion of the lot. The 100 year flood elevation (which includes the wetland area) is designed as 894.8. The area outside of the wetland and 100 year flood elevation is approximately 2 feet above the 100 flood elevation at approximately 896.0. As you can see from the drawing the north end of the park is slightly higher at 868.0. One other item to think about is the larger lots east of the park will not be served with municipal water or sanitary sewer as they are proposed to be served with private wells and septic systems. If the Commission would like to irrigate the park at some point, a well will need to be drilled. Mr. Scott Wold of SMJ Land, LLC (Developer) was present at the meeting. Mr. Haas indicated on the map the area the developer would like to relocate the park to. The developer has some wetland mitigation that needs to be done and he is proposing the new location with a potential wetland/floodplain mitigation area. Chair Stenzel asked about city sewer and water. Mr. Haas stated the smaller lots would have city sewer and water. The developer has requested on the larger lots there would be septic and well. A well would be needed if the park were to be irrigated. Chair Stenzel asked if city water would be used in the "old" park location. Commissioner Lindahl asked what the benefit would be to have the park location so far away from the residents and with a wetland. Regular Andover Park & Recreation Commission Meeting Minutes — August 20, 2015 j Page 4 S Mr. Wold stated there are several reasons for moving the park. The new location would not have curb and gutter for the parking. The area is very wooded and may not need irrigation. It is adjacent to the open space area to the north. The new location would be 2.5 acres rather than just a smaller size lot. They are working on the 2.25:1 wetland mitigation. There also needs to be floodplain mitigation. The park is a potential site where that floodplain mitigation could be done. The "old" location would abut 4 residential lots. The "new" location would abut 1 residential lot. Both parcels have trail access to the open space property. Commissioner Butler asked what the timeline is for extending the road out to Hanson Boulevard. Mr. Haas stated that is part of this plan. The speed limit for the road would be decided by MNDOT. The trail from the east would need to be extended to the park. The trail will end at the park. Mr. Haas stated there is a existing trail now through Country Oaks North development that would be extended all the way to the west to the park. Commissioner Lewnau asked how deep the wetland would be and Mr. Haas does not know if there would be standing water as additional information would be needed to make that determination. © Chair Butler noted the parking lot and asked if there is room for the 10 spaces in the plan. Mr. Haas stated there would need to be a minimum of 10 feet from the property line. Commissioner Lindahl asked about the open space property to the north and whether trails could be put in the open space property. Commissioner Miskowiec stated it appears the elevation is high enough for trails. He asked if the park could be irrigated with a shallow well in the "new" location. Commissioner Lewnau stated city water could be used for irrigation in the "old" location. Mr. Haas stated it is unknown who would pay for the extension of the watermain. Commissioner Butler asked if curbs would be needed and Mr. Haas stated the Council would have to waiver that requirement if a request was not to install curb. Chair Stenzel stated the park is being moved away from the bulk of the neighborhood. The cost of a well is $5,000 - $15,000. Irrigation will be expensive no matter which park location is selected. Commissioner Miskowiec stated the infrastructure cost would be more for the City if the west park was constructed. Chair Stenzel asked if there are any other parks in this area. Mr. Haas stated there is a park in the Country Oaks West development. Chair Stenzel asked what the trail would Regular Andover Park & Recreation Commission Meeting Minutes —August 20, 2015 Page 5 © look like going into the open space property. Mr. Haas stated staff is currently reviewing the preliminary plat so no decisions have been made as of yet. Commissioner Butler stated he would like to see more information about how the pieces fit together along with the open space property, and how the irrigation would be paid for. Commissioner Lindahl stated he is concerned about general security in the park. Mr. Haas does not know when more information would be available regarding the trails for the open space property since it will take some time by staff to select a route. Mr. Wold showed an overhead view of the heavy wooded areas. The Council considers this an access to the open space property. Chair Stenzel asked how many houses can be built in a floodplain and Mr. Wold said zero. The "new" location is too far from the bulk of the residents. It appears it is just an access to open space. Chair Stenzel asked if another location could be considered. He suggested a possible park location to the northwest of the proposed park shown on Exhibit B which is close to the original proposed park location. He believes the original park location would be better than the "new" park location. © Chair Stenzel asked if any of the Commissioners are in favor of the new proposed park location and all responded they are not. Chair Stenzel asked if any of the Commissioners are in favor of the old proposed park location from the April 2, 2015 meeting and the consensus was that would be a better option but staff is requested to look at possible other locations for the park. Mr. Haas stated the Council would prefer a parking lot to accommodate the users of the open space property. Mr. Wold stated two years ago, County Oaks North development was brought in for Commission review and Commission decided on cash in lieu of park. Now there is interest in having a park. Costs to run a road a half mile through a floodplain and wetland are very high. The plat would need to be redone to find spaces for the lot(s) taken by a different park location. There are many issues regarding this plat that are behind the scenes. Two urban lots are worth $200,000. Parks are an asset to a development. Residents from other parts of the City will be coming to access the open space property. Commissioner Butler stated he is not comfortable having the park so far to the west and maybe going back to the original park location (from the April meeting) may be the way to go. 0 Mr. Wold stated the park near the open space property would be unique to the City. Regular Andover Park & Recreation Commission Meeting Minutes —August 20, 2015 Page 6 Chair Stenzel stated if we were just talking about access to the open space then the west park location would be suitable, however, the original park location would serve the residents better in the neighborhood. The Park and Recreation Commission are requested to review the proposed preliminary plat and recommend park dedication requirements to the City Council. Motion by Lewnau, seconded by Butler, to recommend the City Council approval of the park location based on the original location as identified on the sketch plan presented in April 2015. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Elstrom) vote. CONSIDER PROTECTIVE NETTING QUOTE AT ANDOVER STATION NORTH BALL FIELD FACILITY Mr. Haas reviewed this item is in regard to considering protective netting quote at Andover Station North Ball Field Facility. The item was tabled from the last meeting on July 16, 2015. It is staff's understanding that the Andover Baseball Association (ABA) will be meeting with the fencing contractor soon to discuss the options for the netting. Jason Saulsbury, ABA, is aware the item is on the agenda and was requested to be at the meeting to provide an update to the Commission. As a reminder, this is not identified in the Capital Improvement Plan for 2015. The Park Commission may wish to utilize the $15,000 annual miscellaneous funds that are available each year. With the higher cost, ABA is unsure what their financial commitment will be. The Park and Recreation Commission is requested to consider the option of netting and fencing of the west and middle field at Andover Station North Ball Field Facility. Ms. Vicki Kruth of the Andover Baseball Association stated they are still waiting for the written quote for the fencing with the removal of the angle over home plate. The backstop would be 26 feet with netting 8 feet higher above the fence along the first and third base lines past the dugout. Chair Stenzel stated safety for the spectators is a concern for the Commission. He is concerned with balls coming from adjacent fields onto the spectators. Ms. Kruth stated the sub - committee felt the plan would solve the safety concerns. Ms. Kruth stated when the quote is received further discussion will be held with the Park and Recreation Commission. Chair Stenzel stated 10 feet may not make a difference. He feels the spectator, picnic area and concession area between the two fields needs protection from foul balls. Eq Regular Andover Park & Recreation Commission Meeting Minutes —August 20, 2015 Page 7 Motion by Lewnau, seconded by Miskowiec, to table approval of netting and fencing of the west and middle field at Andover Station North Ball Field Facility awaiting further information. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Elstrom) vote. UPDATE OF KELSEY ROUND LAKE PARK MASTER PLAN115 -11 Mr. Haas reviewed this item is an update regarding the Master Plan for Kelsey Round Lake Park. The Potential Program Elements, Deleted Potential Elements and the Fun Fest comments based on the discussions at the July 16, 2015 meeting with WSB were provided for Commission review. Kelsey Round Lake Park Project schedule was also provided. A neighborhood meeting has been scheduled for Thursday, September 17`h from 5:45 p.m. — 7:00 p.m. at Andover City Hall. The Andover Newsletter (September - October) will be sent to residents towards the end of August that includes the Park Place article which explains how residents will be able to provide input through MySideWalk.com website. This website will be going live around August 24`h. Residents will have until Friday, September 18`h to provide comments. As far as the public open house to review the initial concepts, staff would recommend the city wide open house be scheduled for November 19`h. The reason for this date is that staff would like to place an article in the Andover Newsletter (November- December) about the open house. The newsletter is a good way to notify residents about the open house. Staff will also contact the Anoka Union about doing an article in early November to get the word out about the initial concept plan. Staff will also contact QCTV about having information advertised about the open house. The Park and Recreation Commission is requested to review the information and reschedule the open house for Kelsey Round Lake Park Master Plan to November 19, 2015. Commissioner Butler suggested this somehow be posted for all residents of the City. Mr. Haas stated all meetings are posted on the City website. Chair Stenzel stated the more people that can be made aware of the meeting the better. Motion by Butler, seconded by Lewnau, to reschedule the open house for Kelsey Round Lake Park Master Plan to November 19, 2015. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Elstrom) vote. X Regular Andover Park & Recreation Commission Meeting Minutes —August 20, 2015 Page 8 REVIEW OUTSTANDING ITEMS /MAINTENANCE UPDATE Mr. Haas reviewed on projects and other items of interest along with the weekly parks maintenance update. August 25, 2015 at 6:00 p.m. — Meeting to review options on a draft Master Plan for the City Campus Expansion Master Plan that has been prepared by HCM Architects. Park Commissioners are encouraged to attend. Chair Stenzel suggested it come before the Park Commission as a whole to discuss at a workshop. Mr. Haas indicated that he will discuss that request further with the City Administrator. Scoreboards for Prairie Knoll Park will be done next week. CHAIR'S REPORT Chair Stenzel noted fall sports have begun. ADJOURNMENT Motion by Lewnau, seconded by Lindahl, to adjourn the regular meeting at 8:25 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Elstrom) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver off Site Secretarial, Inc.