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HomeMy WebLinkAboutCC - August 18, 2015• F A 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, August 18, 2015 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (8/5/15 Workshop; 8/5/15 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Declare Cost/Order Assessment Roll/15 -14 /The Meadows of Round Lake Overlay -Engineering Discussion Items 4. Anoka County Sheriff's Office Monthly Report — Sheriff 5. Public Hearing - Vacation of Easement — Grey Oaks — Trident Development - Planning 6. Consider Final Plat — Grey Oaks Third Addition — Trident Development - Planning 7. Consider Request from Crooked Lake Area Association — Engineering Staff Items Q 8. Schedule September EDA Meeting — Administration 9. Schedule September Council Workshops - Administration 10. Administrator'sReport — Administration Mayor /Council Input Adjournment H D OVE^ REGULAR ANDOVER CITY COUNCIL MEETING — AUGUST 18, 2015 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, August 18, 2015, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, and James Goodrich Councilmember absent: Valerie Holthus Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Director of Public Works /City Engineer David, Berkowitz City Attorney, Scott Baumgartner Others PLEDGE OFALLEGZANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Staff provided supplement information to the Anoka County Sheriff's Monthly Report. Motion by Bukkila, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES August 5, 2015, Workshop Meeting: Correct as amended. Mayor Trude requested additional information be added to the minutes regarding their Emerald Ash Borer discussion with Mr. Kytonen. She indicated she would like the information added as bullet items on page two. She stated one of the things they talked about was having the diseased tree policy come back to the Council for updating and another was to investigate the Black Wasp research being done at the University of MN. Motion by Knight, Seconded by Goodrich, to approve the minutes as indicated above. Motion © Regular Andover City Council Meeting Minutes —August 18, 2015 Page 2 carried 3 ayes, 1 present ( Bukkila), 1 absent (Holthus). August 5, 2015, Regular Meeting: Correct as written. Motion by Goodrich, Seconded by Knight, to approve the minutes as presented above. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Declare Cost/Order Assessment Roll /15 -14 /The Meadows of Round Lake Overlay (See Resolution R072 -15) Motion by Bukkila, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTYSHERIFF 'S OFFICE MONTHLYREPORT 0 Commander Halweg presented the July Sheriff's Report to the City Council. PUBLIC HEARING — VACATION OF EASEMENT — GREY OAKS — TRIDENT DEVELOPMENT Mr. Carlberg explained Trident Development, LLC is seeking to vacate drainage and utility easements over, under, and across Lots 2 and 3 and part of Lot 1, Block 4, Grey Oaks —1753 156th Lane NW as depicted on the easement vacation exhibits. Mr. Carlberg reviewed the staff report with the Council. Motion by Bukkila, Seconded by Knight, to open the public hearing at 7:09 p.m. Motion carried unanimously. No one wished to address the City Council. Motion by Goodrich, Seconded by Knight, to close the public hearing at 7:10 p.m. Motion carried unanimously. Motion by Knight, Seconded by Goodrich, to approve the proposed vacation of easements. Motion carried unanimously. (See Resolution R073 -15) Q CONSIDER FINAL PLAT — GREY OAKS THIRD ADDITION— TRIDENT DEVELOPMENT Mr. Carlberg stated the City Council is asked to approve the final plat for Grey Oaks Third © Regular Andover City Council Meeting Minutes — August 18, 2015 Page 3 Addition. Mr. Carlberg reviewed the staff report with the Council. Mr. Roger Fink, Trident Development, stated they have received approval from the Coon Creek Watershed District and they have also received approval from Anoka County Highway who has reviewed the plat and found it acceptable as well. Motion by Knight, Seconded by Goodrich, to approve Resolution R074 -15, approving the final plat with conditions. Motion carried unanimously. CONSIDER REQUEST FROM CROOKED LAKE AREA ASSOCIATION Mr. Berkowitz stated the City Council is requested to consider a request from the Crooked Lake Area Association (CLAA) regarding the reimbursement for herbicide treatment to contain invasive plant species (Eurasian Water Milfoil). Mr. Berkowitz reviewed the staff report with the Council. © Mayor Trude stated the Council has the minutes from the July 6, 2010 meeting where the policy was established on this issue. Mr. Gary Nereson made a presentation to the City Council, requesting the Council reconsider the percentage the City of Andover pays. Mayor Trude stated in reading the previous minutes she thought the points were the Council wanted to know that the Association was as engaged as the City of Andover and they wanted to see the Associations' cost participation and in the minutes it indicates the monitoring was going to be free and voluntary so Mayor Gamache stated the City had reconstructed the boat landing and spent a lot of money on it and he wondered how much the monitoring program would cost and how it would be done and Mr. Nereson stated the costs would be negligible because it would be a volunteer program for the people on the lake. It was her understanding that it was not free because the Association had to hire a third party independent people to do the monitoring. She wondered if this was something they did not know about in 2010. Mr. Nereson indicated that was correct because they did not do the lake vegetation management plan until 2012 /2013 and those costs came because of that plan. He stated the two reports required to do milfoil treatment by the DNR were not known about in 2010. Mayor Trude stated when she added up the two reports, the total came to $2,740 this year and the © Associations cost for the treatment of the lake is almost $4,000, $1,986 for the half share. Mr. Nereson stated the delineation report is annual for a cost of $990, the pretreatment is about $1,000 and the point intercept survey is also annual but done after treatment and that cost is $1,750 plus the cost of treatment. He stated the DNR reviewed the treatment application after it © Regular Andover City Council Meeting Minutes — August 18, 2015 Page 4 was applied and did see active growth of Eurasian Milfoil so samples had to be taken and sent for testing which was another $450. The Lake Association is stepping up beyond means in his opinion. Councilmember Bukkila stated her memory from when this was put in place was simply the City wanted the lake shore owners to have a stake in the game. She stated she was against any cost sharing but thought they needed a little more oversight. She liked the idea of having a joint meeting with all of the parties and she wondered if they could do it better as a group to bring the costs down or to do better advanced planning. Mr. Nereson stated he would be open to having a group meeting and answer everyone's questions. He stated in regard to the issue of advanced planning for budgeting purposes, he recommended the City put $6,000 in the budget every year for the treatment costs. Mr. Nereson stated after their delineation report was done this year the person doing the study found another invasive species in the lake called Curly Leaf Pond Weed. Curly Leaf Pond Weed and Eurasian Milfoil grow at different stages during the year. He reviewed the growth patterns of both weeds. He stated they cannot get bids for the treatment until the delineation report is done. © Mr. Dickinson indicated the City has $4,000 in the budget for the milfoil treatment program for the lake. Mayor Trude stated approximately $6,400 is what she sees as the total amount used for treatment and associated reports. She stated she was trying to figure out what the Association's share and participation has been. She saw a benefit to the community and also a benefit to the homeowners and she thought the Association has become more active in educating people and she wanted to know what their financial participation has been compared to the City's. Councilmember Goodrich asked how many of the items are mandatory or is the Association just actively doing these things. Mr. Nereson stated prior to their lake vegetation management plan they had some in -lake plot studies done and they split the costs of that project 50150 with the Coon Creek Watershed District which was at least $2,000 out of the Association's pocket. Councilmember Goodrich stated he would like to get more information on participation, requirements and what other lake associations are doing for their lakes before he made a decision. Mr. Nereson explained what the Association has done to raise money to treat the lake. He also explained what treatments they have done to the lake. Mayor Trude asked if Coon Rapids was contributing 50% of the bill for the treatment of the lake. © Mr. Nereson stated Coon Rapids is contributing $1,986. Councilmember Bukkila asked if staff has reviewed the lake vegetation management plan that was set up with the DNR for the variance and do they know at what level for the variance that it Q Regular Andover City Council Meeting Minutes —August 18, 2015 Page 5 was negotiated. Mr. Berkowitz indicated the City has not been involved in any of the studies. At this point the City contributes forty percent towards the milfoil treatment program. Councilmember Bukkila stated she would like those questions to be asked of the DNR to protect the interest of the City. Mr. Nereson stated they do not apply to the DNR for a specific variance carte blanche every year, it depends on that preliminary delineation report. Based on that report they then go to the DNR for treatment of the lake. Mayor Trude indicated she would like to hold this over but thought the City should be good for the word that they spoke to the Association collectively as a group in the past that would pay forty percent or $4,000, whichever is less. She thought the Council wanted a little more understanding on this item. Mayor Trude asked if there was support from the Council for continuing with the forty percent of the costs. Mr. Dickinson stated as they receive any kind of requests for bills they process them based on past policy. There is a check for the forty percent in the claims listed in the packet © which will be going out tomorrow, the question is the difference in cost. Councilmember Goodrich stated he wanted to be careful about setting a precedent and wanted to make the right call. Councilmember Bukkila stated she was willing to stay at the forty percent for this year but she would reconsider the calculation and what is involved. The City Council thanked Mr. Nereson and the Association for the work they have done. SCHEDULE SEPTEMBER EDA MEETING Mr. Dickinson requested the Council schedule a September EDA Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Bukkila, Seconded by Goodrich, to schedule an EDA Meeting on September 1, 2015, at 6:00 p.m. Motion carried unanimously. SCHEDULE SEPTEMBER COUNCIL WORKSHOPS Mr. Dickinson requested the Council schedule Workshop Meetings in September to discuss © topics as detailed in the staff report. He suggested September 15, 2015 at 6:00 p.m. before the scheduled Council meeting at 7:00 p.m., along with either September 22, 2015 at 6:00 p.m. and /or September 29, 2015 at 6:00 p.m. Regular Andover City Council Meeting Minutes —August 18, 2015 Page 6 The Council discussed the draft agenda and available dates. Motion by Trude, Seconded by Goodrich, to schedule a Workshop Meeting on September 15, 2015, at 6:00 p.m. and a second Workshop Meeting for September 22, 2015, at 5:30 p.m. to accommodate a bus tour. Motion carried unanimously. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development /CIP projects, and meeting reminders /community events. MAYOR/COUNCIL INPUT ( Walmart Entrance on Bunker Lake Boulevard) Councilmember Knight stated he has been contacted about the entrance and exit coming out of Walmart and accidents and he thought this was something that should be looked at. Councilmember Bukkila stated she has not had any calls about that since the store first opened. © ADJOURNMENT Motion by Bukkila, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:10 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary C Regular Andover City Council Meeting Minutes — August 18, 2015 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — A UGUST 18, 2015 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 ApprovePayment of Claims ........................................................................ ............................... 2 Declare Cost/Order Assessment Roll /15 -14 /The Meadows of Round Lake Overlay (R072 -15)2 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 2 PUBLIC HEARING — VACATION OF EASEMENT — GREY OAKS — TRIDENT DEVELOPMENT( R073- 15) ...................................................................... ............................... 2 CONSIDER FINAL PLAT — GREY OAKS THIRD ADDITION — TRIDENT DEVELOPMENT(R074 -15) ....................................................................... ............................... 2 CONSIDER REQUEST FROM CROOKED LAKE AREA ASSOCIATION .............................. 3 SCHEDULE SEPTEMBER EDA MEETING ................................................. ............................... 5 © SCHEDULE SEPTEMBER COUNCIL WORKSHOPS ................................ ............................... 5 ADMINISTRATOR'S REPORT ..................................................................... ............................... 6 MAYOR/COUNCIL INPUT ........................................................................... ............................... 6 Walmart Entrance on Bunker Lake Boulevard ................................................ ............................... 6 ADJOURNMENT............................................................................................ ............................... 6 x