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HomeMy WebLinkAboutCC - September 15, 2015C I T Y O 1:^ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV Regular City Council Meeting—Tuesday, September 15, 2015 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Special Presentation - Andover Pollinator Awareness Update Agenda Approval 1. Approval of Minutes (8/25/15 Workshop; 9/1/15 Regular; 9/1/15 Closed) Consent Items 2. Approve Payment of Claims —Finance 3. Declare Cost/Order Assessment Roll/15-2/2015 Street Overlays —Engineering 4. Approve 2016 Anoka County Sheriff Contract—Administration 5. Accept Resignation of Open Space Advisory Commissioner — Planning 6. Approve Extension of Liquor License — Beef O'Brady's —Administration Discussion Items 7. Anoka County Sheriffs Office Monthly Report— Sheriff 8. Consider an Interim Use Permit — Subordinate Classroom Structures— 3037 Bunker Lake Boulevard NW - Meadow Creek Church - Planning Staff Items 9. Accept Resignation/Altemme for the Lower Rum River WMO —Engineering 10. Schedule EDA Meeting—Administration 11. Schedule October Workshop —Administration 12. Administrator's Report—Administration Mayor/Council Input Closed Session — Union Negotiations Update Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator FROM: David Berkowitz, Director of Public s/City Engineer SUBJECT: Presentation/ Andover Pollinator Awareness Project Update -Garden Tour Recap. -Engineering DATE: September 15, 2015 INTRODUCTION Cheryl Seeman and Kim Billings will be giving a brief presentation to the City Council on the Andover Pollinator Garden tour, which was held last month. ��Respectfully submitted, ` David D. Berer kowitz NC I T Y O I' DWRI! 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55306. (763) 755-5100 FAX (763) 755-8923. WWW.ANDOVERMN.GOV TO: Mayor and City Council CC: Jim Dickinson, City Administrato FROM : Michelle Harmer, Deputy City Clerk SUBJECT: Approval of Minutes DATE: September 15, 2015 The following minutes were provided by TimeSaver, reviewed by Administration and submitted for City Council approval: August 25, 2015 Workshop September 1, 2015 Regular September 1, 2015 Closed DISCUSSION The minutes are attached for your review. ACTION REQUIRED The City Council is requested to approve the above minutes. Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: Minutes 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 45 46 47 ANDOVER CITYCOUNCIL WORKSHOP MEETING—AUGUST 25, 2015 MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trude, August 25, 2015, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. - Councilmembers present: Mike Knight, Sheri Bukkila, Valerie f tolthus and James Goodrich Councilmember absent: None - Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Public Works Director/City Eneineer. David Berkowitz DISCUSS CITY CAMPUS Mr. Berkowitz explained rt Jerry Hagen) and Loucks & the City Campus Expansic audience. Mr. Tim :Mcllwain, HCM Park Commissioners, Coma the City on three differs Mr. McIlwairf"emed Op Mayor Trude wondered if e A. Mr. McIlwain indicated to be a better plan thanInW are expecting some of the ei Architects (Tim McIlwain, Dan Lind and were at the meeting to present options for He introduced the representatives to the i to the City Council and some of the Board representatives and residents of will be using the one driveway to get into the site in option I be but the entrance will be enhanced. He stated this seems iple entrances right next to each other and in the future they will be closed by the County when the road is reconstructed. Mr. McIlwain continued with presenting Option B. He noted employee vehicles will have a separate entrance than vehicles using the community center and amenities which will provide for a safer environment. Ms. Angie Sedesky, representing the Andover Family Fun Fest Committee asked if the recycling center will have a separate entrance with this plan. Mr. McIlwain indicated they did not put the recycling center in the plans because they felt that it should be moved elsewhere and did not have a specific place in the over all master plan. 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes —August 15, 2015 Page 2 Councilmember Holthus indicated she did not mind Purple Park being moved a little further away from the school because right now after school kids congregate at the park and it is not supervised. Mayor Trude stated she has talked to kids at Purple Park and they like the park and use it a lot. She stated the kids also told her they would like to have the skate park moved to this area also because they do not like it where it is currently located. Mayor Trude asked the consultants to better identify the mature trees in and around Purple Park, she stressed this is a unique park and was concerned about losing those unique features. Councilmember Knight asked if there will be an outside area for the seniors to use for pickle ball and other activities. Mr. Mcllwain stated there will be open areas for many activities. Mr. McIlwain reviewed Option C. There was discussion about the park and where the Public Works Building would be located. Mr. Frank Kellogg, representing the Community Center Advisory Commission asked if there will be mom for further expansion on this site in the future with all of the parking area within the site. Mr. McIlwain stated he is confident there would be space within the overall site that could be repurposed. Mr. Kellogg said they could always consider expanding upwards so they should plan now in the building footprints for the possibility of expanding the buildings up. Ms. Allison Bees, the Andover YMCA representative stated she liked all of the plans so far but would prefer having the splash deck located closer to their facility on the south side, and she liked having walking paths that will allow getting the kids to the facility safely. She also liked the idea of planning for a future expansion beyond the next round if one is needed. Mr. Jim Lindahl, Park and Recreation Commissioner is concerned about the loss of the ball fields on the plans, he indicated they are used by the schools and associations. Councilmember Bukkila complimented the architects on the designs and felt they are all uniquely different. She thought in Option C all of the elements were too large, especially the splash pad. She indicated there are some things she likes about Option C, she would prefer to have the performance items along Hanson Boulevard rather than against residential. Ms. Sedesky said she did not like the placement of the splash pad because it is too far from the community center and if moved closer to the community center they can reduce the size of the parking. She indicated the amphitheater looked great. Mayor Trude asked the Senior Center representatives if they had concerns. The group responded they like staying at City Hall, but express concern over YMCA patrons using the senior center parking. Mr. Mcllwain stated the next step is to evaluate the three options and see what the preferred options are for everyone and how will it support the entire community. The goal is to have a 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes —August 25, 2015 Page 3 road map for the best direction. Mr. Dickinson stated he has tried not to let the financial side drive the creative aspect of this project. He stated the cheapest time to do any significant facility move is now. He stated they need to look at the preferred concepts and find a way to get around the conflicts through some of the feedback they have gotten. What he saw as the most valuable of the entire plan is the connection to 154`" Avenue. He noted they need to look at their traffic plan and offer options for Oak View Middle School letting out without being completely dependent on Hanson Boulevard. He saw working with the School District as being very important and getting that connection to 1541h Avenue as crucial to open the site up. Councilmember Holthus stated they needed to have the School District involved otherwise they are just limited to Option A and revisions to that. Mr. Mcflwain stated they would like some guidance from the Council and stakeholders as to what they want to see in the Master Plan. Mr. Dickinson asked the stakeholders to give their feedback to city staff by September 18a'. Mayor Trude thanked everyone for coming and indicated they needed to continue with the other items on their agenda. The Council recessed at 7:40 The Council reconvened at 7:55 DISCUSS ROADWAY DESIGN/167TH AVE NW CONSTRUCTION EAST OF HANSON BLVD NW115-38 Mr. Berkowitz explained the City Council is requested to discuss the proposed roadway design for 167°i Avenue NW road construction from Hanson Boulevard NW to the Country Oaks North development. Mr. Berkowitz reviewed the staff report with the Council Councilmember Bukkila asked what the speed limit will be on the road. Mr. Berkowitz stated it would be 40 mph because there are no driveways, access to the development and as they transition into the development the speed would lower. He stated they can lower the speed to 35mph without a speed study and as they get into the urban area it is set by statute to 30mph. Councilmember Knight asked how much fill will be needed. Mr. Berkowitz stated they have to get above the floodplain so they will be using a lot of fill. He noted there will be a trail through the development and then transitioning to a wide shoulder toward Hanson Boulevard to minimize the impact to the wetland area. Andover City Council Workshop Meeting Minutes —August 25, 2015 Page 4 1 Councilmember Knight asked if there will be heaving on the road because of the extensive peat. 2 Mr. Berkowitz stated there are two ways to develop the road and they are proposing to remove 3 the muck because that would only impact fourteen feet. He reviewed a couple of different ways 4 to build the road. 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Councilmember Bukkila asked what the alternate trail mute would be to the community center. Mr. Berkowitz showed a map where trails are located for access. Mayor Tmde asked if the park along 167`n Avenue is to be irrigated. Mr. Berkowitz stated the Park and Recreation Commission has moved the park from one side of the development to the other side and they do want to irrigate it but he did not think it was possible with where the water stub ends. He noted the developer will not be responsible for irrigating the park. Mayor Trude thought the park was going to be next to the open space so there would be an easy entrance and parking for the open space. Mr. Berkowitz continued to review the road section development going into the new development, showing where there will be curbed an ditch sections along the roadway. Mayor Trade stated they really have to look at the future and try to have less storm water ponds. She thought there will need to be more storm water treatment in yards. Mr. Berkowitz reviewed wetland impacts in the area with the Council. Mayor Trade stated she is worried about the park because the talk is it will cost a lot more money and they need to put the money into the road. She wondered if that is correct. Mr. Berkowitz stated they have heard a lot from Mr. Wold about this development and the issues with where the park is proposed to be located at. Mr. Berkowitz stated staff will prepare a feasibility report and find out what the road costs are. They also need to meet again and discuss how they want this to look before they present this to the public. Mr. Dickinson stated they will also need to determine a benefit to those forty lots to the north of this development as the City will have to carry those costs and collect them at a later date. Mayor Trude asked if the Open Space Commission has had any comment on the connection to the open space. Mr. Berkowitz indicated they have and like the connections. 2016 BUDGET DEVELOPMENT DISCUSSION Mr. Dickinson reviewed the 2016 budget with the City Council. He noted in September they need to set a preliminary 2016 property tax levy and submit it to Anoka County. Mayor Trade asked if they get Local Government Aid (LGA) anymore. Mr. Dickinson indicated 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes —August 25, 2015 Page 5 they get a minimal LGA amount and that goes into the Road and Bridge Fund. Mr. Dickinson continued to review the staff report. Councilmember Holthus asked what a pay -equity requirement is. Mr. Dickinson stated it is a State Law that local governments are to comply with. He explained the test requirement involves job classes, salaries and gender pay comparisons. Mr. Dickinson indicated he did not want to discuss any salary budget items that involve the negotiations with the Public Works Union because they reserve those discussions for closed City Council sessions. Mr. Dickinson stated the City Attorney rate is increased 2% in 2015 and for 2016 the rate proposed would be commensurate with employee COLA Mr. Baumgartner is currently working on a retainer basis which the City likes because then any City employee can call with questions without the concern of getting billed. This has helped the City save money in the long run. Councilmember Holthus stated the largest line item budget is for law enforcement and she would like to propose reducing the amount of hours per day in the Sheriffs Department contract and putting some more of that into investigations or drug task force because when she was door knocking a lot of residents showed her where there were drug houses in their neighborhoods and asked why they don't spend more money on shutting down the activity at those houses. Mayor Trade stated they added the hours a few years ago because people asked for more patrols and she did not know if she wanted to reduce the hours at this point, especially with some new liquor license establishments going online. She would prefer to see if calls increase because of this. She noted they can always reduce the hours in the future. Mr. Dickinson stated he had a proposal from Sheriff Stuart for 72 hours and what the cost would be. He noted he also had a proposal for the hours dropping to 72 hours and then reallocating some dollars to a drug task force individual. This would be an additional deputy added to the drug force task force and not the Cityjust paying for an employee that the County already has. There was discussion regarding drug related issues in the City and at the County level Councilmember Bukkila stated they are bringing in two new liquor license establishments into the City and they do not know how that will impact the calls and she indicated she, like the Mayor would want to wait also and make the shift next year if calls remain the same. Councilmember Knight stated Sheriff Stuart is working very had on the human trafficking issue also. Mr. Dickinson stated when they increased their patrol they did start to see a decline in their calls for service. He believes the City is currently in a call lull. Sheriff Stuart did comment about the 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes — August 25, 2015 Page 6 City possibly contemplating a commitment to the Drug Task Force during his presentation and he thinks that would be a good place to explore. If they did do a reallocation of dollars he thought it would be in concert with reducing the hours from 80 to 72 hours and put a DTF Officer on. If they did make that decision, to drop from 80 hours to 72 hours a day that would drop about $225,000. If the calls start spiking it will be hard to add $225,000 back into the budget. The big difference is the car count. The add back will not be $225,000 in a few years, it will be $250,000. If they were going to do something like that he would suggest doing it in a half measure, bringing on a DTF Officer so the decline would be around $106,000 or what he has recommended in the budget to go forward with the status quo which stays at 80 hours because he thinks the City is in a call lull. They are seeing more traffic in Andover and they are going to be seeing some significant development activity along with two new bars going online. Council consensus and direction for the Sheriff's contract is to stay at status quo for 2016. Councilmember Holthus asked if they can review this again in 2016 once the bars have been around. Mr. Dickinson indicated they certainly will. Mr. Dickinson reviewed with the City Council the Park budget and assignment of park improvement funds. Mr. Dickinson explained with the latest emphasis on maintaining and preserving the existing parks, administration is proposing to reassign $46,000 of the Park Improvement Fund Levy to the General Fund to focus on park's maintenance/replacement items. Combined with an additional $35,000 of the General Fund Levy, a total of $80,000 of levy dollars will be specifically used for parks repair/replacement items. Mr. Dickinson explained the Park and Recreation Commission will not likely be in favor of the re -assignment of funds, but with park dedication dollars starting to flow again and with the Commissions' concern of the City not keeping up on replacements in existing parks some of that concern should be mitigated. The Council supported the recommendation. Mr. Dickinson reviewed trails with the Council, showing the trail construction history back to 2002. A map of the existing trails was also shown. Mr. Dickinson asked the Council about how aggressive the Council wanted to pursue new trail connections since a Council goal is to preserve current trails and to complete trails where we have missing connections or need to improve pedestrian safety. He suggested a committee be formed to review the overall trail plan and separate out the trails where outside moneys could help fund the construction of the trials. Councilmember Bukkila stated she may or may not agree with the overall improvements but she is concerned as far as maintenance and she wondered if this accomplished the goal. Mayor Trude stated they need to prioritize the trails. She stated some of the neighborhoods to the north have put in $140,000 into the trail fund and they have not seen any trails in their area. 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 Andover City Council Workshop Meeting Minutes —August 25, 2015 Page 7 Mr. Berkowitz stated they already have some connections and he can look into trail plans further. Staff was directed to evaluate missing connections and identify appropriate funding sources. Mayor Trude thought it was time to balance the fund out and put money into trails rather than parks. She also thought the Council should look closely at adding shoulders to various roads. Mr. Berkowitz reviewed some proposed trails within the City and indicated he would work with his staff to evaluate costs and funding sources. DISCUSS 2016 PRELIMINARY TAX LEVY DISCUSSION Mr. Dickinson noted the proposed 2016 Preliminary Tax Levy is set at a 4% increase in the gross levy, $450,000 additional. He wondered if the Council is ok with him bringing this forward to the September Council meeting, noting this is the highest the levy could go. The Council would have the ability to reduce the levy by year end. Councihnember Knight asked if there is any way Mr. Dickinson can explain fiscal disparities and the LGA to the public in a newsletter. Mr. Dickinson stated he could do that. 2016 — 2020 DRAFT CAPITAL IMPROVEMENT PLAN (CIP) DEVELOPMENT Will discuss further in September. Reviewed the primary issues with the trail discussion as part of the budget discussion. JULY 2015 GENERAL FUND BUDGET PROGRESS REPORT Information provided, no questions by Council. JULY 2015 CITYINVESTMENTS REVIEW Information was provided, no questions by Council. OTHER TOPICS Mayor Trade asked if all the Councilmembers were interested in signing the Domestic Violence Awareness Month Proclamation that will go on display at the Alexandra House walk in September. The Council liked the idea. ADJOURNMENT Motion by Bukkila, Seconded by Goodrich, to adjourn. Motion carried unanimously. The meeting adjourned at 9:42 p.m. Andover City Council Workshop Meeting Minutes—August 25, 2015 Page 8 1 Respectfully submitted, 2 3 Sue Osbeck, Recording Secretary 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 44 REGULAR ANDOVER CITY COUNCIL MEETING— SEPTEMBER 1, 2015 MINUTES The Regular Bi -Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, September 1, 2015, 7:00 p.m., at the Andover City Hall,. 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Valerie Holthus and James_Goodrich Councilmember absent: Mike Knight Also present: City Administrator,Jim Dickinson City Attorney, Scotf S umgarmir Others PLEDGE OFALLEGL9NCE RESIDENT FORUM Mr. Ross Sheldon, 1041159'" Lane NW, thanked the Council for their accessibility. He lives next to the railroad and he has noticed within the last few months the trains going through the City are going very fast and he is concerned with all of the possible chemicals traveling through. Mr. Dickinson stated this rail line is considered high speed but he is not sure of what the standard speed is on the rail. He indicated he would ,have Mt Berkowitz check into this, and get a reply to Mr. Sheldon. Ms. Mary Kirby, 830 Andovei}$oulevard NW, stated originally the trains would go really slow but since they have redone the crossings she has noticed the trains going very fast along the mute. This is good for the cars waiting on the roads but a concern for the residents living in the area. PROCLAMATION— DOMESTIC VIOLENCE AWARENESS MONTH— OCTOBER 2015 Mayor Trude read the Domestic Violence Awareness Month in October 2015 Proclamation. Mayor Trude noted that all the members of the Council will be signing the proclamation. PROCLAMATION— CONSTITUTION WEER—SEPTEMBER 17-23, 2015 Mayor Trade read the Constitution Week proclamation. Regular Andover City Council Meeting Minutes — September 1, 2015 Page 2 1 2 AGENDAAPPROVAL 3 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Staff added Item 9a (Review/Adopt 2016 Debt Service Levy Changes) to discussion items and Item 1 Oa (Set Hearing Date(s) for 2016 Budget & Levy Discussions & Public Comment) to staff items. Motion by Bukkila, Seconded by Holthus, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES August 18, 2015, Regular Meeting: Correct as amended. Mayor Trude requested line 2 on page three be deleted because even though she did make the misstatement she corrected it later in the meeting, which was not stated in the minutes. Councilmember Goodrich stated on page one, line 40 change Councilmember Trude to Mayor Trude and on page three, change the name to Nereson. Motion by Goodrich, Seconded by Bukkila, to approve the minutes as indicated above. Motion carried 3 ayes, 1 present (Holthus). CONSENTITEMS Item 2 Approve Payment of Claims Item 3 Approve Naming of Open Space Property — Dalske Woodlands Item 4 Approve Joint Powers Agreement with the City of Coon Rapids — Crooked Lake Slow No Wake Regulations and Enforcement Item 5 Receive Assessment Roll/Order Public Hearing/15-14/The Meadows of Round Lake Overlay (See Resolution R075-15) Item 6 Approve Contract for School Liaison/Anoka-Hennepin School District #11 Item 7 Accept Resignation/Retirement — Streets Maintenance Worker Motion by Bukkila, Seconded by Goodrich, approval of the Consent Agenda as read. Motion carried unanimously. PRESENTATION — STEPPING STONE EMERGENCY HOUSING Ms. Julie Jeppson, Development Director, for Stepping Stone Emergency Housing made a presentation to the City Council on Stepping Stone's mission and benefit to the Andover community. Mayor Trude thanked Ms. Jeppson for her presentation and informing them about their programs and 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — September 1, 2015 Page 3 shelter. She noted she was able to visit with Councilmember Knight as part of the North Metro Mayor's Organization and she appreciated knowing that theywork on teaching people how to fill out job applications and there are computer terminals that people are able to use. Councilmember Holthus asked if they ever get visits from the Minnesota Workforce Center. Ms. Jeppson stated they are working on a collaboration and the final information and press release will be sent out next week. There is a collaboration between Anoka County Libraries, the Workforce Center and the Metro North Adult Basic Education Department at Anoka Tech and they are having a satellite workforce center at Stepping Stone starting September 1 Od'. They are creating a four part curriculum focused on job aspects. She stated Adult Basic Education will come in and assess the educational level of their guests twice a month starting on September 3rd. Based on that they will give their guests direction on GED placement, assessments or if their guests have a high school diploma or equivalency, they can also work with the guests on the local community colleges and other courses that the Workforce offers. She stated the Anoka County Library will come in with their unbelievable resources and support they offer and work with their guests on a weekly basis. The Council thanked Ms. Jeppson for her presentation. REVIEW/ADOPT 2016 PRELIMINARY TAX LEVY Mr. Dickinson explained each year the City Council is required by state law to approve a preliminary budget and submit a preliminary levy certification to the Anoka County Property Records and Taxation Division by September 3&. Mr. Dickinson reviewed the staff report and budget guidelines with the Council. Councilmember Goodrich appreciated Mr. Dickinson's work and thought it was worth repeating that the tax rate is staying the same. They are capturing a lot of growth that is sustainable and he thought it was good fiscal management policies they are taking advantage of. He stated he supported the preliminary levy and budget. He thought the budget was very well done and a good job was done by staff. Councilmember Holthus asked how close the City is at the end of the year to what thebudget is. Mr. Dickinson stated they are usually within a couple percentage points. He stated he challenges staffto stick to their budgets. He pushes to be at least two percent of the budget or better by the end of the year. Mayor Trude knew staffhas been working really hard on following the guidelines and she thought it was important that they do continue to add revenue for the new growth areas of their community because they have added numerous roads and thought the road fund is one of the highest priorities. The City Council has been supportive of maintaining the roads so they do not get into a situation many other cities near them have been in where they have not planned for needed roadway renovations. Staff does look at the facilities and infrastructure and evaluate them continually and she 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 41 42 43 Regular Andover City Council Meeting Minutes — September 1, 2015 Page 4 felt that was a very valuable part of budgeting. She stated everything is looked at cautiously and carefully over time and they have developed a level of confidence with staff. Things are very well thought through and planned before coming to the City Council. Councilmember Bukkila stated over the past seven years she has been on the City Council this is one of the easiest budgets they have had to negotiate through. She stated even though the public is getting an overview of the budget, staff and the Council have spent many hours discussing and working through it. Motion by Holthus, Seconded by Goodrich, to approve sesolution R076-15, adopting the 2016 Preliminary Tax Levy. Motion carried unanimously. REVIEW/ADOPT 2016 DEBT SERVICE LEVY CHANGES Mr. Dickinson stated the Anoka County Property Records and Taxation Division requires a City Council resolution changing bonded indebtedness levies for 2016 that would have been certified to Anoka County as part of prior years' bond sales. Mr. Dickinson reviewed the information with the Council. Motion by Bukkila, Seconded by Holthus, to approve resolution R077-15 that would update certified bonded indebtedness levies for 2016. Motion carried unanimously. RESCHEDULE NOVEMBER 3, 2015 COUNCIL MEETING Mr. Dickinson stated the first Council meeting in November falls on Election Day. He asked the City Council to reschedule the meeting to another date or time. Mr. Dickinson reviewed the staff report with the Council. Motion by Holthus, Seconded by Bukkila, to move the November 3, 2015 City Council meeting to Monday, November 2, 2015. Motion carried unanimously. SET HEARING DATE(S) FOR 2016 BUDGET & LEVY DISCUSSIONS & PUBLIC COMMENT Mr. Dickinson stated the Truth in Taxation law, M.S. 275.065, requires cities to schedule a meeting at which the budget and levy will be discussed and public input will be allowed prior to the final budget and levy determination. This year, that meeting must be scheduled between November 25" and December 28° and be held after 6:00 p.m. Motion by Bukkila, Seconded by Goodrich, to set a 2016 Budget and Levy hearing schedule for Tuesday, December 1, 2015 at 7:00 p.m. and a second meeting date for Tuesday, December 15, 2015 Regular Andover City Council Meeting Minutes—September 1, 2015 Page 5 1 at 7:00 p.m. Motion carried unanimously. 2 3 ADMINISTRATOR'S REPORT 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36 37 38 39 40 City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders/community events. MAYORICOUNCIL INPUT (League of Minnesota Cities) Mayor Trude stated she received correspondence from the League of Minnesota Cities about a retirement and placement of David Unmacht as the new executive director of the organization. Mr. Dickinson stated Mr. Unmacht is very familiar with League of Minnesota Cities and has worked closely with him in the past. (Newsletter Inquiries) Mayor Trude stated she has had a few calls about information from the newsletter and a lot of interest in seeing the gas station on 7a Avenue turning into something else along with interest in some of the other developments in the City. (Workshop Bus Tour) Mayor Trude noted they will be doing their annual bus tour of the City during their September Workshop meeting to see projects in the community and have an opportunity to discuss them as they look at them together. RECESS Mayor Trude recessed the regular City Council meeting at 8:22 p.m. to a closed session of the City Council to discuss Union Negotiations Update. RECONVENE The City Council reconvened at 8:46 p.m. ADJOURNMENT Motion by Bukkila, Seconded by Holthus, to adjourn. Motion carried unanimously. The meeting adjourned at 8:47 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary Regular Andover City Council Meeting Minutes —September 1, 2015 Page 6 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES— SEPTEMBER 1, 2015 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE......................................................................................................... 1 RESIDENTFORUM...................................................................................................................... 1 PROCLAMATION — DOMESTIC VIOLENCE AWARENESS MONTH — OCTOBER 2015... 1 PROCLAMATION — CONSTITUTION WEEK — SEPTEMBER 17-23,2015 ............................ 1 AGENDAAPPROVAL.................................................................................................................. 2 APPROVAL OF MINUTES........................................................................................................... 2 CONSENTITEMS......................................................................................................................... 2 ApprovePayment of Claims....................................................................................................... 2 Approve Naming of Open Space Property — Dalske Woodlands ............................................... 2 Approve Joint Powers Agreement with the City of Coon Rapids — Crooked Lake Slow No Wake Regulations and Enforcement................................................................................... 2 Receive Assessment Roll/Order Public Hearing/15-14/The Meadows of Round Lake Overlay Approve Contract for School Liaison/Anoka-Hennepin School District #11 ............................ 2 Accept Resignation/Retirement— Streets Maintenance Worker ................................................. 2 PRESENTATION — STEPPING STONE EMERGENCY HOUSING .......................................... 2 REVIEW/ADOPT 2016 PRELIMINARY TAX LEVY(R076-15)............................................... 3 REVIEW/ADOPT 2016 DEBT SERVICE LEVY CHANGES(R077-15)....................................4 RESCHEDULE NOVEMBER 3, 2015 COUNCIL MEETING.....................................................4 SET HEARING DATE(S) FOR 2016 BUDGET & LEVY DISCUSSIONS & PUBLIC ADMINISTRATOR'S REPORT ....................................... MAYOR/COUNCIL INPUT ............................................. League of Minnesota Cities ............................................... Newsletter Inquiries........................................................... Workshop Bus Tour........................................................... RECESS to Closed Session - Union Negotiations Update RECONVENE................................................................... ADJOURNMENT.............................................................. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator / Finance Director FROM: Lee Brezinka, Assistant Finance Director SUBJECT: Payment of Claims DATE: September 15, 2015 INTRODUCTION Attached are disbursement edit lists for claims related to the on going business of the City of Andover. DISCUSSION Claims totaling $43,154.26 on disbursement edit lists #1 - 2 from 08/31/15 to 09/02/15 have been issued and released. Claims totaling $196,437.73 on disbursement edit list #3 dated 09/15/15 will be issued and released upon approval. BUDGET IMPACT The edit lists consist of routine payments with expenses being charged to various department budgets and projects. The Andover City Council is requested to approve total claims in the amount of $239,591.99. Please note that Council Meeting minutes will be used as documented approval. +Respectfully submitted, Lee Brezinka` Attachments: Edit Lists Accounts Payable Computer Check Proof List by Vendor User: Bandar Printed: 0841/2015 - 2:45PM Batch: 00431.08.2015 li voiee No Description Amount Payment Date Acct Number Vendor: WelisFar Wells Fargo Bank Check Sequence: 1 Paint Supplies 42.44 081312015 0101-42200.61020 SW30 Oil 90.72 08412015 610048800.61115 Mis, Supplies 29092 0841/2015 010145000-61020 Misc. Supplies 570.78 08/312015 0101-45000-61105 Unleaded Fuel 23.80 08/312015 610048800-61045 Complete Vehicle Wash &reading 305.91 08/31/2015 010142300-62205 S1a11 Mat 321.27 08/312015 0101-05000-61028 Sturm Sewer Supplies 349.99 08/312015 530048300-61145 Misc. Supplies 350.00 08/312015 510048100.61005 Tools 167.85 08/312015 520048200.61205 Landscaping Supplies 12.50 08131/2015 510048100-61130 Postage 8.95 08412015 51004810n61405 Misc. Supplies 105.46 08/312015 2130-04300-61020 Registration for Conference 175.00 08012015 213044300-61315 Misc. Vehicle Supplies 13066 08502015 610048800.61115 Tools 375.99 08612015 010143100.61205 Misc. Street Supplies 138.99 08512015 010143100-61125 Misc. Supplies 392.97 08512015 010142200.61020 MnDOT Construction Sods -2016 5900 08512015 010141600-61005 Membership Dues 721.51 08612015 010141420-61320 Subscription 35.00 08/32015 010143200.61325 Pop for Pop Machine 960 08012015 7100A0000-24208 Postage 15.13 08/312015 010141420-61405 Upgrades 147.08 08/3ln015 010141420-61225 Flowers for AN Dad 57.79 08/312015 7100-00000-24208 Hotel for Conference 370.00 08/312015 010141230-61310 Notary Renewal 120.00 08612015 010141230-61320 Check Total: 5,389.31 1DQVER� Reference ACH Enabled: False AP -Computer Check PmofList by Vendor (08312015- 2:45 PM) Page I Invoice No Description Amount Payment Date Aect Number Reference Total for Check Run: 5,38931 Total of Number of Checks: AP -Computer Check PmofList by Vendor (08/312015 - 2:45 PM) Page 2 Accounts Payable Computer Check Proof List by Vendor us, BrendaF Printed: 09/02/2015- 2:03PM Batch: 00402.092015 Invoice No Description Amount Payment Date Acet Number NDTY OF OVER Reference Vendor- AceSolid Ace Solid Waste, Ina. Check Sequence: 1 ACH Enabled: False 94679-1106669 09/15 Commercial Waste & Recycling 343.18 09/02/2015 21304410462020 W79-1106669 09/15 Conarm rcial Waste & Recycling 343.19 09N22015 2130-44000.62020 Check Total: 686.37 Vendor: Aimon Amen Electric Corporation Check Sequence:2 ACH Enabled: False 10638-2015-1 OSHA Violations -2 GFCPs in Garage 298.90 09N22015 010141930.63105 10645-2015-1 Maintenance Garage Panel Not Closing - OSHA 300.00 0 MM015 010141930-63105 10646-2015-1 Replace Bulbs With LED in Fred's Office 891.02 09/022015 010141910-63105 10672-2015-1 Replace 3 -Way Switch in Co,, Room 91.50 09/028015 010141910.63105 Check Total: 1,581.42 Vendor AmExpres American Express Check Sequence: 3 ACH Enabled: False 8-12001 Resale items@ Sunshine Concessions 37.93 09/022015 010141975-61245 8-12007 City Staff Picnic 300.48 09/022015 010141230-63900 Check Total: 338.41 Vendor: AmPumpC American Pump Company Check Sequence :4 ACH Enabled: False RO-5085 Labor for Repairs 41.50 09/022015 5200-48200-63100 Check Total: 41.50 Vendor: AutoNatn AutoNation Ford White Bear Lake Check Sequence: 5 ACH Enabled: False 3484956 Diesel Fuel Additive 191.04 09/022015 610048800-61115 Check Total: 191.04 Vendor. Bgmi TeNcy Baumgartner Cheek Segtmnce:6 ACH Enabled: False 24307 Refund for romantics 50.00 09/028015 0101 -MM -24201 Check Tntal: 50.00 AP -Computer Check Proof List by Vendor (09/02/2015 - 2:03 PM) Page I Invoice No Description _ Amount Payment Date Acct Number Reference Vendor: BowkWhi Brock While Company, LLC 12583092-00 Smrtn Sewer Supplies 12583591-00 Geotex 51000 CheckToml: Vendor: CanerSt Steve Caner 24145 Refund for Berncades Check Total: Vendor CMTDieer CMT Diversified 3rnitana1 Svc 2615 Monthly Cleaning Service 2615 Monody Cleaning Service 2615 Monthly Cleaning Service Chink Tonal Vendor: DalhecCr Craig Dalbec 010141930-63010 2nd Driveway Escrow. 13962 Wintergreen 09/02/2015 Check Total: Vendor: 13ehuOil Dehn Oil Company 41236 Diesel Fuel Check Tinel: Vendor: ECM ECM Publishers, Inc. 251750 PH C oehers Creek 2nd 251751 IUP Meadow Creek Church 500.00 Check Total: Vendor: Fastenal Fastcard Company MNTC8131223 Grit Belts MNTC8131802 Misc. Supplies for Signs 510048100-61050 Check Total: Vendor: G&K G&K Services Inc 1182183714 Uniform Cleaning 1182183714 Uniform Cleaning 1182183714 Uniform Cleaning 1182183714 Uniform Cleaning AP-0omputer Check Proof List by Vendor (0910212015 - 2:03 PM) ACH Enabled: False ACH Enabled: False ACH Enabled- False ACH Enabled: False ACH Enabld: False ACH Enabled: False ACH Enabled : False Wto:11 i IMMUIT, Page 2 Check Sequence: 7 451 31 09/02/2015 530048300-61145 51000 09/02/2015 5300-48300-61145 961.31 Check Sequence: 8 50.00 09/02/2015 0101-00000-24201 Stop Check Sequence: 9 1,248.75 09MM015 010141930-63010 708.75 09/02/2015 010141920-63010 1,417.50 09MV2015 010141910-63010 3,375.00 Check Sequence: 10 500.00 09/022015 7200-00000-24204 500.00 Check Sequence: 11 977.85 09/028015 510048100-61050 977.85 Check Sequence: 12 56.25 09/028015 010141500-63025 61.88 09MV2015 0101-41500-63025 118.13 Check Sequence: 13 99.60 09/022015 010145000-61105 729.10 09/022015 010143300-61030 828.70 Check Sequence: 14 83.54 09/022015 01014500061020 27.82 09/028015 610048800-61020 55.68 09/028015 520048200-61005 27.86 09/028015 010143300-61020 ACH Enabled: False ACH Enabled: False ACH Enabled- False ACH Enabled: False ACH Enabld: False ACH Enabled: False ACH Enabled : False Wto:11 i IMMUIT, Page 2 Invoice No Description Amount Payment Dale AM Number Reference 1182183714 Uniform Cleaning 1182183714 Uniform Cleaning 1182183715 Floor Mat Rental 1182183716 Floor Mat Rental 1182274470 Uniform Cleaning 1182274470 Uniform Cleaning 1182274470 Uniform Cleaning 1182274470 Uniform Cleaning 1182274470 Uniform Cleaning 1182274470 Uniform Cleaning 1182274471 Fluor Mat Rental 1182274472 Flour Mat Rental 136.54 Check Total: Vendor. Gametime Gametime PII-0018595 Park Improvement Equipment P31-001 8 5 9 5 Ridded Creek E. Park Equipment 58.51 Check Total: Vendor: Grainger Grainger 9815249785 Misr, Supplies 51004810-61005 Check Total: Vendor: Greatlan Greotland Connotation 4861491 RI Laser Checks 33.60 Check Total: Vendor: HagforsT Ted Hagfors Inc. 201515 2015 Electrical lnspaaions Check Total: Vendor: HanssenP Polly Hayssen 24334 Refund for l3kneades 4,394.85 Check Total: Vendor: Hawkina2 Hawkins Inc 3770779 Chemicals for Water Treatment Plata ,194.94 09/02/2015 0101-43100-61020 27.86 09/02/2015 5100-48100-61005 78.05 09MV2015 0101411930-62200 39.36 09/022015 0101-41910-622W 19.49 09/02/2015 610048800-61020 19.52 09/OV2015 0101-43300-61020 136.54 09MM015 0101-4310-61020 38.99 09/022015 5200-4820-61005 58.51 09/022015 010145000-61020 19.52 09/022015 51004810-61005 54.70 09/022015 51004810-6220 33.60 09MD2015 0101-41910-622M 915.98 Check Sequence: 15 ACH Enabled: False 4,394.85 09/02/2015 4150-49300-61020 878.96 09/02/2015 4150-49300-61020 5,273.81 Check Sequence: 16 ACH Enabled: False 147,0 09/02/2015 0101-41930-61120 147.60 Check Sequence: 17 ACH Enable: False 1,235.68 09/022015 010141400-6105 1,235.68 Check Sequence: l8 ACH Enabled: False 1,702.80 09/02/2015 010142300-63005 1,702.80 Check Sequence: 19 ACH Enabled: False 50.00 09/022015 0101-0000-24201 Check Sequence: 20 ACH Enabled: False 1,764.32 0/022015 510048100-61040 AP -Computer Check Proof List by Vendor (09/02/2015 - 2:03 PM) Page 3 Invoice No Description Amount Payment Date Acct Number Reference 1,764.32 24.66 24.66 30.00 30.00 134.55 134.55 305.42 3.655.40 3,960.82 5.J0 190 00 113.76 309.4(+ 175.13 15.35 26.54 Check Sequence: 21 09/02/2015 6100<8800-61115 Check Sequence: 22 09/02/2015 610048800-61115 Check Sequence: 23 09/02/2015 0101-41IM-61320 Check Sequence: 24 09/02/1015 0101-0OU00-21219 Check Sequence: 25 09/02/2015 510048100-61005 Check Sequence: 26 09/02/2015 6100-08800-61020 09/022015 61N48800-61115 Check Sequence 27 09/02/2015 6100.48800-61020 09/028015 610048800-63135 09/02/2015 610048800-61115 Check Sequence: 28 09/022015 010145000.61105 09/022015 010145000-61105 09/022015 418049300.61105 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACII Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (09/022015 - 2:03 PMI Page 4 Check Total: Vendor: Kussmaul Kussmaul Electronics Co, Ins. 0000059138 Pump Plus HO Chaser 12V Check Total: Vendor: LanoEqui Lano Equipment, Inc. 02-305085 BPA - Oil Filter Chack Total: Vendor LeagueMN League of Minnesota Cities MN Mayors Assoc. Membership Dues Check Total: Vendor: LesShiel Legal Shield 0031833 September 2015 Premium Check Total: Vendor: LOCATO Locators & Supplies, Inc. 0238172 -IN Noma&Want Spmy Ch.1, Total: Vendor: LubrTech Lubrication Technologies, lne. 676858 Grease 676858 Hydra Fluid, 15WO&Lear Oil Check Tmal: VeMor MainMo Main Motors Ch, - Cadillac 311497 Mise. Supplies 445938 Labor to Repair Unit 98 445938 Parts m Repair Unit X8 Check Tom]: Vendor: Menords M ... me 939% Misc. Supplies for Park Building 94872 Misc. Hardware 95309 Supplies for Hockey Rink 1,764.32 24.66 24.66 30.00 30.00 134.55 134.55 305.42 3.655.40 3,960.82 5.J0 190 00 113.76 309.4(+ 175.13 15.35 26.54 Check Sequence: 21 09/02/2015 6100<8800-61115 Check Sequence: 22 09/02/2015 610048800-61115 Check Sequence: 23 09/02/2015 0101-41IM-61320 Check Sequence: 24 09/02/1015 0101-0OU00-21219 Check Sequence: 25 09/02/2015 510048100-61005 Check Sequence: 26 09/02/2015 6100-08800-61020 09/022015 61N48800-61115 Check Sequence 27 09/02/2015 6100.48800-61020 09/028015 610048800-63135 09/02/2015 610048800-61115 Check Sequence: 28 09/022015 010145000.61105 09/022015 010145000-61105 09/022015 418049300.61105 ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACH Enabled: False ACII Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check Proof List by Vendor (09/022015 - 2:03 PMI Page 4 Invoire No Description Amount Payment Date Acet Number Reference 95813 Returned Green Treated 4 X 6 -321.80 09/022015 0101-05000-61020 95818 Miss,. Supplies 21.49 09/022015 010143100-61020 95891 Misc. Supplies 14.99 09/022015 510048100-61135 96001 Floor Paint 14.96 09/022015 010133100.61020 96531 Mr.. Supplies 22.82 09/022015 213034300-61020 96663 Provantage Adhesive 59.69 09/02/2015 010135000-61020 Check Total: 35.12 Vendor: MNEgnipn Minnesota Equipment Check Sequence: 29 ACH Enabled: False P87833 Pans to Repair Unit #13-115 44.55 09/022015 610038800.61115 Check Total: 44.55 Venal NoSanSup Northern Sanitary Supply Check Sequence: 30 ACH Enabled: False 116426 Paper Towel & Blue Comeemoste Cleaner 55.96 09/022015 510038100-61005 116421 Gmffiti Remover Wipes 11300 091022015 010145000-62020 Check Total: 168.96 Vendor: bb rW ase Nonhwest Ease. & Instruments Check Sequence: 31 ACH Enabled: False 5100065205 Tonls 945.00 09/02/2015 0101-41910-61205 Check Total: 945.00 Vendor: OReiAuto O'Rcilly Auto Pans Check Scqucncc: 32 ACE Enabled: False 3253-145646 02 Sensor for Unit #66 40.21 09/022015 6100488100-(11115 3253-146649 Fad &Oil Filters 3528 09/022015 6100-48800-61115 Check Total: 15.55 Vendor: Of Depot Office Depot Check Sequence: 33 ACH Enabled: False 188162255001 Cl I Office Depot Supplies 18.14 09/022015 010132300-61005 788162255001 CH Office Depot Supplies 250 09/022015 010131230-61005 188162255001 CH Office Depot Supplies 3]4 09/022015 010131300.61005 188162255001 CH Office Depot Supplies 1.50 09MV2015 0101-41400-61005 188162255001 CH Office Dcpot Supplies 11.24 09/022015 010131200.61005 788162255001 CH Office Depot Supplies 15.00 09/02/2015 010131500-61005 188162255001 CH Office Depot Supplies 11.24 09/02/2015 010141600fi1005 Check Total: 74.96 Vendor: PayeurMi Micah & Abbcy Peyeur Chace Sequence: 34 ACH Enabled: False 16381 - Escrow 16381 Inca Sures NW 2,000.00 09/0M015 1200.00000-24204 AP -Computer Check Proof List by Vendor(09/022015 - 2:03 PM) Paye 5 Invoice No Description Amount Payment Date Aeet Number Reference 16381 -Imp Fee 16381 Inca Street NW -5000 09/02/2015 010141600-54180 Check Toml: 1,950.00 Vendor Plunkett Plunkett's Pest Control, Inc. Check Sequence: 35 ACH Enabled: False 5005293 Pest Centel @ Community Center -5.00 09/02/2015 2130-00000-20301 5005293 Pest Control@ Community Center 74.74 09/022015 2130-44000-63010 50089% Pest Control @ Fire Station #3 124.80 09/020015 0101-41920-63010 5009239 Pest Contra[ @ Public Works 124.80 09MN2015 010141930.63010 5009240 Pest Contra] @ City 14.11 124.80 09/02/2015 010141910.63010 5009241 Pest Control @ Fire Station #1 124.80 09/022015 010141920-63010 5009242 Pest Control @ Fire Station #2 124.80 09/022015 010141920-63010 Check Total: 693.74 Vendor: RepSvices Republic Services #899 Check Sequence: 36 ACH Enabled: False 0899-002725683 September 2015 Recycling Service 1,504.21 09/020015 010146000-63010 Check Total: 1,504.21 Vendor: StnahDr Smith Brothem Decorating Check Sequence: 37 ACH Embled: False 22227 Traffic Paint 266.98 09/0220]5 0101-43100.61125 Check Toto]: 266.98 Vendor: SupSolut Supply Solutions CLC Check Sequence: 38 ACH Enabled: False 7032 Bath Tissue, Foaming Soap &Pager Towels 216.35 09/020015 0101-01930.61025 Check Toml: 216.35 Vendor: TalbLown Talbert Lawn & Landscape, far Check Sequence: 39 ACH Enabled: False 133979 09/15 Lawn Maintemnee Contract 373.14 09/020015 010141910-63010 133980 09/15 Lawn Maintenance Control 623.46 09/020015 213044000-63010 133981 09/15 Lawn mramemnce Contmd 123.02 09/020015 010145000-63010 133982 09/15 Lawn Maintenance Contract 368.41 09/020015 010141920-63010 133983 09/ 151a. Maintenance Contract 270.45 09/020015 010141920-63010 133964 09/15 Lawn Metal.... Contract 241.62 09/022015 010141920-63010 133985 09/15 Lawn Maintenance Contract 78.75 09/020015 010143100-63010 Check Total: 2,078.85 Vendor: TmneUS Trane US Ina Check Sequence: 40 ACH Enabled: False 355/5828 Repair Exhaust Unit @PW Gamge 930.00 09/022015 010141930-63105 AP -Computer Check Proof List by Vendor (09/02/2015 - 2:03 PM) Page 6 Invoice No Description Amount Payment Date Acct Number Reference Total for Check Run: 37,764.95 Tom[ ofNumbe, of Checks: 43 ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check PmofList by Vendor (091022015 - 2:03 PM) Page 7 Check Total: 930.00 Vendor: USABhse USA Blue Book Check Sequence: 41 728651 Rollm Assembly 214.05 09/0212015 510648100-61135 Check Total: 214.05 Vendor: Verizon Verizon Wireless Check Sequence: 42 9750565782 Monthly Cell Phone Service 69.14 09/0212015 010141200-62030 9750565782 Monthly Cell Phone Service 99.22 09/022015 010142300-62030 9750565782 Monthly Cell Phone Service 163.96 09/022015 2130-04000-62030 9750565782 Monthly Cell Phone Service 97.89 09/022015 0101.41500-62030 9750565782 Monthly Cell Phone Service 400.55 OW0212015 010141600-62030 9750565782 Monthly Cell Phone Service 59.14 09/022015 01013140662030 9750565782 Monthly Cell Phone Service 188.61 09/022015 0101-4220662030 9750565782 Monthly Cell Phone Service 105.45 09/022015 01014142662030 9750565782 Monthly Cell Phone Service 373.29 09/022015 010145030-62030 9750565782 Monthly Cell Phone Service 116.25 09/022015 520648200-62030 9750565782 Monthly Cell Plane Service 73,76 09/022015 010133300-62030 9750565782 Monthly Cell Phone Serviced 302.08 09/022015 010143100-62030 9750565782 Monthly Cell Phone Service 138.17 09/022015 610048800-62030 9750565782 Monthly Cell Phrase Service 248.23 09/022015 5100-4810662030 Check Total: 2,43574 Vendor: WmMgmt2 Waste Management - Blaine Check Sequence: 43 71975560500-1 Auguaa 2015 Garbage Service 75.14 09/0212015 010141920-62020 7197551-0500-9 August 2015 Garbage Service 83.22 09/022015 010141920-62020 7197552.0500-7 September 2015 Garbage Service 136.93 09/022015 010141920-62020 7197553-0500-5 August 2015 Garbage Service 113.41 09/022015 01014191662020 Chcck Total: 408.70 Total for Check Run: 37,764.95 Tom[ ofNumbe, of Checks: 43 ACH Enabled: False ACH Enabled: False ACH Enabled: False AP -Computer Check PmofList by Vendor (091022015 - 2:03 PM) Page 7 Accounts Payable Computer Check Proof List by Vendor User: BrendaF Printed: W/102015- 1:55PM Batch: 00415.09.2015 Invoice No Description Vendor: ColumHei City of Columbia Heights 3rd on 2015 20153rd Qtr GIS 3odQtr2015 20153rd Ott GIS 3rd Qn 2015 20153rd or, GIS 3rd on 2015 20153rd on GIS 3rd Qtr 2015 20153rd on, GIS 3rd on 2015 20153rd on GIS 3rd Qn 2015 20153rd QO GIS 09/152015 Check Total: Vendor: Hawkmal Hawkins & Baumgartner, P.A. August 2015 August 2015 Legal Services EDA August 2015 Andover Station North August 2015 Hickory Meadows 2nd Addm August 2015 August 2015 Legal Services Check Total: Wndor. LmgueMN League of Minnesota Cities 220714 Membership Wes 09/152015 Check Tual: Vendor: MetCmmA Men, Council Wastewater 0001048256 October 2015 Sewer Services 09/15/2015 Check Total: Vendor: MesCounE Metropolimn Council Environmental Services August 2015 August 2015 Sac Report August 2015 August 2015 Sac Report CITY OF NDOVER Amount Payment Date Acet Number Reference Check Sequence: 3 ACH Enabled: False 21,510.00 09/15/2015 620018900-61320 21,510.00 Check Sequmce:4 ACH Enabled: False 83,757.25 09/152015 520018200.63230 Check Sequmce: 5 ACH Enabled: False 12,425.00 09/152015 0101-00000-23201 -124.25 09/152015 010111400.58100 IAP -Computer Check ProofListby Vendor(09/102015-L55PM) Pagel Check Sequence: 1 ACH Enabled: False 2,150.00 09/15/2015 414049300-63005 1,075.00 09/152015 221041600-63005 119.00 09/152015 222041600-63005 2,079.00 09/152015 225041600-63005 2,150.00 09/152015 510018100-63005 2,150.00 09/152015 520018200-63005 1,077A0 09/15/2015 530018300-63005 10,800.00 Check Sequence: 2 ACH Enabled: False 73.19 09/152015 211016500-63015 336.67 09/152015 450119300-63015 441.00 09/152015 7200-00000-24202 15.041.92 09/15/2015 01011124043015 Check Sequence: 3 ACH Enabled: False 21,510.00 09/15/2015 620018900-61320 21,510.00 Check Sequmce:4 ACH Enabled: False 83,757.25 09/152015 520018200.63230 Check Sequmce: 5 ACH Enabled: False 12,425.00 09/152015 0101-00000-23201 -124.25 09/152015 010111400.58100 IAP -Computer Check ProofListby Vendor(09/102015-L55PM) Pagel Invoice No Description Amount Payment Date Acct Number Reference Check Total: 24,146.21 Total for Check R. 196,437.73 Total ofNumber ofChacks: 8 ACH Enabled: False ACH Enabled: False ACH Enabled: False IAP -Computer Check Proof List by Vendor (09/102015-1:55PK Page Check Total: 12,300.75 Vendor: OPUS21 OPUS 21 Check Sequence:6 150764 July 2015 Utility Billing 2,527.76 09/152015 5IM48100-63010 1507(A July 2015 Utility Billing 2,869.25 09/152015 52M48200-63010 150964 July 2015 Utility Billing 2,786.32 09/152015 010143600-63010 150764 July 2015 Utility Billing 4,067.41 09/152015 530048300.63010 Check Total: 12,250.74 Vendor: SvedBroR S.&Bno, Inc. Check Sequence: 7 201568 Public Works Garage Floor Rcsurfacing 15,780.00 09/15/2015 418049300-63010 Check Total: 15,780.00 Vendor: ValleyPa Valley Paving Check ScqueMe: 8 Payment #2 2015 Curb, Sidewalk & Ped Ramp, 4,366.97 09/152015 414P 9300-63010 Payment #2 2015 Street Overlays 19,T/9.24 09/152015 414049300-63010 Check Total: 24,146.21 Total for Check R. 196,437.73 Total ofNumber ofChacks: 8 ACH Enabled: False ACH Enabled: False ACH Enabled: False IAP -Computer Check Proof List by Vendor (09/102015-1:55PK Page C I T Y O F NDOVEI�' 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and CouncilMembers CC: Jim Dickinson, CityAdministrator David D. Berkowitz, Director of PublW ks/City Engineer FROM: David D. Berkowitz, Director of Public Works/City Engineer SUBJECT: Declare Cost/Order Assessment Roll/15-2/2015 Street Overlays — Engineering DATE: September 15, 2015 The City Council is requested to declare costs and order preparation of the assessment roll for Project 15-2, 2015 Street Overlays. DISCUSSION During the summer of 2015 a paving overlay project was completed for the developments of Creek View Crossing, Old Colony Estates, and Weybridge 1' -3`s Additions. In accordance with the Roadway Reconstruction Assessment Policy, twenty-five percent (25%) of the total project costs for a standard street section are being assessed to the benefiting properties. The following table depicts the total project costs, assessable costs, City costs, feasibility assessment rate per unit, and actual assessment rate per unit. Project # Total Project Costs Assessable Costs (25%) I City Costs 75%) Feas. Assess. Rate Per Unit Actual Assess. Rate Per Unit 15-02 $412,136.41 $103,034.10 1 $309,102.31 $620.00 $354.07 After declaring the costs, the assessment rolls will be prepared and presented to the City Council for approval and a public hearing date will be set. BUDGETIMPACT Seventy-five percent (75%) of the total project costs, plus extra width paving costs over a standard street section, will be funded from the City's Road & Bridge Fund. The remaining 25% of the total project costs will be assessed to the benefiting properties. Based upon current market conditions, the finance department is recommending these assessments be extended over a 5 -year period at a 4.5% interest rate. ACTION REQUIRED The City Council is requested to approve the resolution declaring costs and directing the preparation of the assessment roll for Project 15-2, 2015 Street Overlays. - Respectfully submitted, David D. Berkowitz Attachments: Resolution &Final Assessment Worksheet CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. MOTION by Councilmember to adopt the following: A RESOLUTION DECLARING COSTS AND DIRECTING PREPARATION OF THE ASSESSMENT ROLL FOR THE IMPROVEMENT OF PROJECT NO. 15-2,2015 STREET OVERLAYS. THE CITY COUNCIL OF THE CITY OF ANDOVER HEREBY RESOLVES: WHEREAS, the final construction costs for the improvement amount to $345.334.55, the expenses incurred or to be incurred in the making of such improvement amount to $66,801.86, so that the total project costs of the improvement are $412.136.41. 1. NOW, THEREFORE BE IT RESOLVED by the City Council of the City of Andover, MN: The portion of the cost of such improvement to be paid by the City is hereby declared to be $309,102.31, and the amount to be assessed against benefited property owners is declared to be $103.034.10. 2. Assessments shall be payable in equal annual installments extending over a period of 5 years. The first of the installments to be payable on or before the 1 st Monday in January 2016, and shall bear interest at the rate of 4_5 percent per annum from the date of the adoption of the assessment resolution. 3. The City Clerk, with the assistance of the City Engineer shall forthwith calculate the proper amount to be specially assessed for such improvement against every assessable lot, piece or parcel of land within the district affected, without regard to cash valuation, as provided by law, and she shall file a copy of such proposed assessment in her office for public inspection. 4. The Clerk shall, upon the completion of such proposed assessment, notify the Council thereof. MOTION seconded by Councilmember and adopted by the City Council at a regular meeting this 15" day of September , 2015, with Councilmembers favor of the resolution, and Councilmembers voting against, whereupon said resolution was declared passed. ATTEST: Julie Trude - Mayor Michelle Hartner — Deputy City Clerk voting in Actual Expenses Engineering (Includes Design, Surveying, Inspection, etc.): Consulting Costs Aerial Mapping (1% of street) Drainage Plan (0.3% of streettstorm) Administration (3%) Assessing (1%) Bonding (0.5%) Recording Fees / Legal & Easement Advertising Permit and Review Fees Street Signs (Materials and Labor) Material Testing Construction Interest City Costs Total Actual Expenses Expenses Multiplier Total Actual Project Cost (Base Bid) 42,468.89 10,360.04 3,453.35 317.82 2,573.26 3,656.66 3,971.84 66,801.86 19.34410% Amount: $ - 412,136.41 COSTS INCLUDING ALTERNATE BID 2 (PATCH CONCRETE CURB JOINTS) Construction Costs (Base Bid +Alt. Bid 2) $ 345,334.55 Indirect Costs (Base Bid +Alt. Bid 2) $ 66,801.86 Total Project Costs (Base Bid +Alt. Bid 2) $ 412,136.41 jai Assessable Costs (25%) (Base Bid +Alt. Bid 2) $ 103,034.10 jai City Costs (75%) (Base Bid +Alt. Bid 2) $ 309,102.31 Road & Bridge Fund Feasibility Assessment Rate Per Unit (Base Bid +Alt Bid 2) $ 180,520.00 / 291 Units= $ Actual Assessment Rate Per Unit (Base Bid +Alt. Bid 2) $ 103,034.10 1291 Units= $ 620.00 364.07 FINAL ANDOVER ASSESSMENT WORKSHEET Project Name: 2015 Street Overlays Project No.: 15-02 Old Colony Estates, Creek View Crossing Weybridge let - 3rd Additions Feasibility Report Const. Est. Date: 1/6/15 Amount: $ 594,700.00 Contract Award Date: 4/7/15 Amount: $ 441,856.51 Actual Construction Cost Amount: $ 345,334.55 Actual Expenses Engineering (Includes Design, Surveying, Inspection, etc.): Consulting Costs Aerial Mapping (1% of street) Drainage Plan (0.3% of streettstorm) Administration (3%) Assessing (1%) Bonding (0.5%) Recording Fees / Legal & Easement Advertising Permit and Review Fees Street Signs (Materials and Labor) Material Testing Construction Interest City Costs Total Actual Expenses Expenses Multiplier Total Actual Project Cost (Base Bid) 42,468.89 10,360.04 3,453.35 317.82 2,573.26 3,656.66 3,971.84 66,801.86 19.34410% Amount: $ - 412,136.41 COSTS INCLUDING ALTERNATE BID 2 (PATCH CONCRETE CURB JOINTS) Construction Costs (Base Bid +Alt. Bid 2) $ 345,334.55 Indirect Costs (Base Bid +Alt. Bid 2) $ 66,801.86 Total Project Costs (Base Bid +Alt. Bid 2) $ 412,136.41 jai Assessable Costs (25%) (Base Bid +Alt. Bid 2) $ 103,034.10 jai City Costs (75%) (Base Bid +Alt. Bid 2) $ 309,102.31 Road & Bridge Fund Feasibility Assessment Rate Per Unit (Base Bid +Alt Bid 2) $ 180,520.00 / 291 Units= $ Actual Assessment Rate Per Unit (Base Bid +Alt. Bid 2) $ 103,034.10 1291 Units= $ 620.00 364.07 0 1685 CROSSTOWN BOULEVARD N.W. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Approve 2016 Anoka County Sheriff Contract DATE: September 15, 2015 Each year the City Council approves the subsequent years (2016) law enforcement Contract with the Anoka County Sheriffs Office as part of the annual budget process. The 2016 contract is attached for the City Council approval. DISCUSSION The 2016 City of Andover Law Enforcement proposed expenditure budget is $2,936,467 which is offset by a Police State Aid revenue budget of $124,800 and School Liaison revenue budget of $91,820 reflecting a net tax levy impact of $2,719,847. The Anoka County Sheriffs contract provides for 80 hours per day of patrol service, 6 hours per day of service provided by a Community Service Officer, a School Liaison Officer in the middle school and high school, a full-time patrol investigator, a full-time crime investigator and 50% of the costs associated with the Crime Watch Program's Coordinator position. BUDGET ROPACT The contract total of $2,936,467 is Contained in the City of Andover proposed 2016 Budget. ACTION REQUESTED The Andover City Council is requested to approve the attached 2016 Anoka County Sheriffs Contract. espe ly submitted, Dic 'nson Att hments — Sheriffs Contract Andover — Cost Summaries Anoka County Contract No. C0004474 LAW ENFORCEMENT CONTRACT THIS CONTRACT is made and entered into this day of 2015, by and between the County of Anoka, a political subdivision of the State of Minnesota, and the Anoka County Sheriff, hereinafter referred to as the "County," and the City of Andover, 1685 Crosstown Boulevard Northwest, Andover, Minnesota 55304, hereinafter referred to as the "Municipality," for the period of January 1, 2016, through December 31, 2016, hereinafter referred to as the "Contract Tenn." WITNESSETH: WHEREAS, the Municipality is desirous of entering into a contract with the County, through the Office of the Anoka County Sheriff (hereinafter Sheriff), for the performance of the law enforcement functions hereinafter described within the corporate limits of said Municipality; and WHEREAS, the County is agreeable to rendering such services and law enforcement functions on the terms and conditions hereinafter set forth; and WHEREAS, such contracts are authorized and provided for by Minn. Stat. §§ 471.59 and 436.05. NOW, THEREFORE, pursuant to the terms of the aforesaid statutes, and in consideration of the mutual covenants expressed herein, it is agreed as follows: PURPOSE The County, through its Sheriff, agrees to provide police protection within the corporate limits of the Municipality to the extent and in the manner as hereinafter set forth. SERVICES TO BE PROVIDED BY THE COUNTY A. Except as otherwise hereinafter specifically set forth, such services shall encompass the duties and functions of the type normally coming within the jurisdiction of the Sheriff pursuant to Minnesota Law, and, in addition, the Sheriff and his duly assigned deputies shall, within the Municipality's corporate limits, exercise all the police powers and duties of city police officers as provided by Minn. Stat. § 436.05. B. The rendition of services, the standard of performance, the discipline of the deputies, and other matters incident to the performance of such services and the control of personnel so employed, shall remain in and under the sole control of the Sheriff. C. Such services shall include the enforcement of Minnesota State Statutes and the municipal ordinances of the Municipality. D. The County shall furnish and supply all necessary labor, supervision, equipment, and communication facilities for dispatching, jail detention (including the cost of such detention), and daily patrol service as specified in Paragraph II.E. of this Contract, and shall be responsible for the direct payment of any salaries, wages, or other compensation to any County personnel performing services pursuant to this Contract. E. The County agrees to provide law enforcement protection as follows: During the Contract Term, the Sheriff will provide Eighty (80) hours per day of daily patrol service. Said daily patrol service shall be exercised through the employment of patrol cars, to be supplied, equipped, and maintained by the County and staffed by Sheriffs deputies. Daily patrol service will provide and fulfill those services and duties ordinarily provided and fulfilled by city police officers as provided by state law and municipal police officers as provided by state law and municipal ordinances. Notwithstanding the number of hours of patrol services listed in this agreement, the County agrees to provide additional law enforcement services and emergency assistance, as the demand arises and resources allow, at no additional cost to the municipality. The Sheriff will also provide Six (6) hours per day of service by a Community Service Officer. In addition, the Sheriff will provide the service of a Community Service Officer for park security, twenty (20) hours per week, April through September. The Sheriff, upon consultation with the Law Enforcement Committee created pursuant to Paragraph VI. herein, shall determine the time of the day during which the patrol service shall be provided. The Sheriff may periodically change the times of patrol service in order to enhance the effectiveness of the coverage. The Sheriff will also provide a Patrol and Crime Investigator. The Investigators will provide an additional eighty (80) hours per week coverage investigating crimes within the City of Andover. The Investigators will be issued a vehicle and be granted take-home privileges, per Anoka County Sheriff's Office Policy, for that vehicle. The Sheriff will also provide 2 full-time Deputy Sheriffs to be assigned as a School Liaison Officer, in the Municipality's schools during the school year. This will include the middle school and the high school. During the non -school months, these officers will NIN continue to be assigned in the Municipality to work in such areas as patrol, selected enforcement efforts, and crime prevention. The County also agrees to cover 50% of costs associated with the Crime Watch Program's coordinator position. The Municipality agrees to cover the remaining 50%. III. DUTIES OF MUNICIPALITY A. It is agreed that the Sheriff shall have all reasonable and necessary cooperation and assistance from the Municipality, its officers, agents, and employees, so as to facilitate the performance of this Contract. B. This Contract shall not alter the responsibility for prosecution of offenses occurring within the Municipality as is currently provided by law. Likewise, collection and distribution of fine monies shall be controlled in the manner provided by law. IV. COMPENSATION/TERM The Municipality hereby agrees to pay to the County the sum of Two Million Nine Hundred Thirty Six Thousand Four Hundred Sixty Seven Dollars and 001100s ($2,936,467.00) for the contract term for law enforcement protection. Said sum is payable in four (4) equal installments due March 31, June 30, September 30, and December 31 of the Contract Term. The County agrees that the Municipality will receive a credit against its contract price obligation as a result of anticipated Police State Aide. The amount of the credit will be determined by the amount of money received per sworn officer from the State of Minnesota times the number of sworn officers charged to service the contract. V. RENEWAL This Contract may be renewed for a successive period of one (1) year. Said renewals shall be accomplished in the following manner: A. Not later than one hundred fifty (150) days prior to the expiration of the current Contract, the County, through its Sheriff, shall notify the Municipality in writing of its intention to renew. Said notification shall include notice of any increase in total contract cost. B. Not later than ninety (90) days prior to the expiration of the current Contract, the Municipality shall notify the Sheriff in writing if the Municipality does not wish to accept the increased costs and renew the Contract for a successive one year term. If the Municipality fails to notify the County in writing that it does not intend to renew the Contract, the -3- Contract shall automatically renew for another one-year period under the terms of this Contract and any increase in costs provided to the Municipality under the notice requirement of section V.A. of this Contract. VI. COLLABORATION The County, through its Sheriff or his designee(s), agrees to meet as needed with the governing council of the Municipality. The purpose of said meetings shall be for the Municipality to provide feedback to the County and for the parties to confer and discuss potential improvements in the implementation of services under this Contract. The Sheriff shall make reasonable efforts to consider the Municipality's concerns or requests. The time and place of these meetings shall be determined by the Municipality with reasonable notice to the Sheriff. VII. DISBURSEMENT OF FUNDS All funds disbursed by the County or the Municipality pursuant to this Contract shall be disbursed by each entity pursuant to the method provided by law. Vlll. STRICT ACCOUNTABILITY A strict accounting shall be made of all funds, and reports of all receipts and disbursements shall be made upon request by either party. IX. AFFIRMATIVE ACTION In accordance with Anoka County's Affirmative Action Policy and the County Commissioners' policies against discrimination, no person shall illegally be excluded from full- time employment rights in, be denied the benefits of, or be otherwise subjected to discrimination in the program which is the subject of this Contract on the basis of race, creed, color, sex, sexual orientation, marital status, public assistance status, age, disability, or national origin. X. The Municipality and the County mutually agree to indemnify and hold harmless each other from any claims, losses, costs, expenses, or damages, injuries or sickness resulting from the acts or omissions of their respective officers, agents, or employees, relating to the activities conducted by either party under this Contract. XI. TERMINATION This Contract may be terminated by the mutual agreement of the parties. This Contract may be unilaterally terminated by either party at any time with or without cause upon not less than one hundred eighty (180) days written notice delivered by mail or in person to the other party. Notices delivered by mail shall be deemed to be received two (2) days after mailing. Such termination shall not be effective with respect to services rendered prior to such notice of termination. XII. NOTICE For purposes of delivering any notices hereunder, notice shall be effective if delivered to the Anoka County Sheriff, 13301 Hanson Boulevard Northwest, Andover, Minnesota 55304, on behalf of the County; and the City Administrator of the City of Andover, 1685 Crosstown Boulevard Northwest, Andover, Minnesota 55304, on behalf of the Municipality. XIII. ENTIRE AGREEMENT/REQUIREMENT OF A WRITING It is understood and agreed that the entire agreement of the parties is contained herein and that this Contract supersedes all oral and written agreements and negotiations between the parties relating to the subject matter hereof, as well as any previous contract presently in effect between the parties relating to the subject matter thereof. Any alterations, variations, or modifications of the provisions of this Contract shall be valid only when they have been reduced to writing and duly signed by the parties herein. -5- IN WITNESS WHEREOF, the Municipality, by its governing body has caused this Contract to be signed by its Mayor and attested by its Clerk, and the County of Anoka, by resolution of the County Board of Commissioners, has caused this Contract to be signed by the County Sheriff, Chairman of the County Board of Commissioners, and attested by the County Administrator, all on the day and year first above written. COUNTY OF ANOKA CITY OF ANDOVER By: By: Rhonda R. Sivarajah., Chair County Board of Commissioners Its: Dated: ATTEST Dated: By: By: Jerry Soma County Administrator Its: Dated: By: James Stuart Sheriff Dated: APPROVED AS TO FORM By: Bryan Frantz Assistant County Attorney Dated: am Dated: Andover - Cost Summary January 2016 -December 2016 Attachment A I. PERSONNEL A. Sworn Deputy Sheriff 1.) 16.80 Patrol Deputies 1,160,141 2.) 7 Overtime (Average hours/month per Deputy) 74,461 3.) 2 Liaison Officers 138,112 4.) 2 Patrol Investigators 139,912 B. Non -Sworn C.S.O. 6 hours per day 34,931 Non -Sworn C.S.O. - Parks 8,294 C. Crime Watch Coordinator 20 hours/week 26,333 Benefits for Sworn and Non -Sworn Personnel Total Benefits 717,868 TOTAL PERSONNEL COSTS ff7p300 052. II. VEHICLE A. Police Equipped Vehicles 3.5 Squads 104,800 B. C.S.O. Vehicle 1 Vehicle 4,000.00 C.S.O. Vehicle - Parks 0(split usage with cso vehicle above) 3,200.00 C. Liaison Vehicle 1 Vehicle 25,000.00 D. Crime Watch Coordinator Vehicle - 1/2 2,840.00 E. Patrol/Crime Investigators Vehicles 0.00 F. Total Maintenance Costs for all vehicles 1.) Vehicle 186,562 2.) Emergency & Communications Equipment 20,211 3.) Emergency Vehicle Equip. replc fee 3,750 4.) Insurance 26,600 5.) Cellular Telephone 7,060 Total Maintenance Costs 244,183 TOTAL VEHICLE COSTS $384 023 III. Administrative Costs A. PSDS Maintenance costs 16,787 B. Administrative, Clerical,+ computer fee charges Etc. 235,605 Total Administrative Costs „$252,392 IV. TOTAL COST TO CONTRACTING MUNICIPALITY $2,936,467 'Less Amount Received From State for Police State Aid 124,800 NET COST TO CONTRACTING MUNICIPALITY $2,811,667 'This figure is determined by the State and is subject to fluctuation. The latest estimate is $5900 per Deputy. Revenue received is for previous year Deputy hours hired prior to July 1 Detaff Attached Andover Eighty Hour Coverage January 2016 -December 2016 Six Hours C.S.O. Park CSO Twenty Hours/Week - April Through September Includes:2 FTE Investigator 2 FTE SRO 365 DAYS/YEAR 365 DAYS/YEAR (.PERSONNEL A. Sworn Deputy Sheriff 1.) 16.80 Deputies at $5,755 /month 1,160,141 2.) 7 Overtime (Average hours/month per Deputy) 74,451 3.) 2Liaison Officer 138,112 4.) 2 1.0 Patrol & 1.0 Crime Investigators 139,912 B. Non -Sworn C.S.O. 6 hrs/day 34,931 Non -Sworn C.S.O. - Parks 8,294 C. Benefits for Sworn and Non-Swom Personnel P.E.R.A. (Sworn) 245,045 P.E.R.A. (Non-Swom) 3,242 FICA 3,307 Medicare 21,933 Severance Allowance 38,830 Unemployment Compensation 2,334 Life Insurance 874 Health Insurance 332,800 Dental Insurance 9,922 Long Term Disability Insurance 3,328 Workers Compensation 23,493 Uniforms 19,696 Total Benefits 704, 803 TOTAL PERSONNEL COSTS $2,260,654 II. VEHICLE A. Police Equipped Vehicles 2.5 Squads 1 Utility 104,800 S. C.S.O. Vehicle 1 Vehicle 4,000.00 O.S.O. Vehicle - Parks 0(split usage with cso vehicle above) 3,200.00 C. Liaison Vehicle 1 Vehicle 25,000.00 D. euylnewaachyearonry. Investigator Vehicle 0Vehicle mmeother3.a0yeer D. Maintenance Costs 1.) Vehicle 184,862 2.) Emergency & Communications Equipment &reac.fee 20,211 3.) Emergency Vehicle Equipment repic.Fee 3,750 4.) Insurance 25,200 5.) Cellular Telephone 6,880 Total Maintenance Costs 240,903 TOTAL VEHICLE COSTS $377,903 III. Administrative Costs A. PSDS Maintenance costs 16,787 B. Administrative, Clerical,+computer fee charges Etc. 227,865 Total Administrative Costs $244,652 IV. TOTAL COST TO CONTRACTING MUNICIPALITY $2,883,209 'Less Amount Received From State for Police State Aid 124,800 NET COST TO CONTRACTING MUNICIPALITY $2,758,409 This figure Is determined by the State and is subject to Formation. The latest estimate is$6,000 per Deputy. Revenue received is for previous year Deputy hours hired poor to August Andover Crime Watch Coordinator January 2016 -December 2016 Average 20 Hours/Per Week 260 DAYSNEAR I. PERSONNEL A. Civilian 1.) 1 Crime Watch Coordinator 52,666 B. Benefits for Non -Sworn Personnel P.E.R.A. (Non -Sworn) 3,950 FICA 4,029 Severance Allowance 1,422 Unemployment Compensation 79 Life Insurance 42 Health Insurance 16,000 Dental Insurance 477 Long Term Disability Insurance 116 Worker's Compensation 15 Uniforms 0 Total Benefits 26,130 TOTAL PERSONNEL COSTS $78,795. II. VEHICLE A. Crime Watch Coordinator 1 Vehicle leased annually 5,680 B. Maintenance Costs 1.) Vehicle 3,400 2.) Cell Phone 360 3.)Insurance 2,800 Total Maintenance Costs 6,560 TOTAL VEHICLE COSTS $12,240 111. Administrative Costs Administrative, Office Space, Office Supplies, Etc. $8,481 IV. Program Costs $7,000 V. TOTAL COST OF CRIME WATCH PROGRAM $106,516 VI. CRIME WATCH PROGRAM City Of Andover 50 % $53,258 NET COST TO CONTRACTING MUNICIPALITY $53,258 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: David L. Carlberg, Community De ment Director SUBJECT: Accept Resignation of Open Space Advisory Commissioner - Planning DATE: September 15, 2015 Bruce Perry, one of the original Open Space Commissioners, has resigned from the Commission. DISCUSSION Mr. Perry was appointed to the Open Space Advisory Commission in 2007. Due to health reasons, Mr. Perry can no longer fulfill his term on the Commission. Council is asked to accept his resignation. Staff recommends the position not be filled at this time as the term of the position expires on January 1, 2016. Also, during City Council interviews of the advisory commissions in January of this year, Council did not appoint an alternate to the Commission. Staff recommends the Council appoint a replacement during the annual advisory commission interviews and appointments at the beginning of 2016. ACTION REQUESTED The Council is asked to accept the resignation of Bruce Perry from the Open Space Advisory Commission. Respectfully submitted, David L. Carlberg -AY N�DQWA 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and City Council CC: Jim Dickinson, City Administrator FROM: Michelle Harmer, Deputy City Clerk k' SUBJECT: Approve Extension of Liquor License/Beef O'Brady's DATE: September 15, 2015 Tony Zeece, of Beef O'Brady's, 15190 Bluebird Street has submitted a request for an extension of their liquor license. 17FY�1�bX9Ci1� Beef O'Brady's is planning to hold an outdoor event Saturday, October 10, 2015 and would like Council to approve an extension of their liquor license to include an open field adjacent to the parking lot. Tom Roberts, Stonewood Properties, hic. the owner of open field has given approval for Beef O'Brady's to hold their outdoor event. Staff is recommending conditions for this permit approval. Conditions are the following 1. The event shall only be held during daylight hours, 10:00 a.m. — 7:00 p.m. 2. The alcohol sold in the open field must be contained in the area. Patrons cannot carry alcohol thin the parking lot. 3. The area of the open lot shall be fenced/roped off. 4. Security most be provided by Beef O'Brady's. ACTION REQUIRED Council is requested to consider the extension of liquor license request submitted by Beef O'Brady's for October 10, 2015 with the conditions presented by staff. f Respectfully submitted, Michelle Harmer Deputy City Clerk Attach: Outdoor Event Application Email from Tom Roberts, Stonewood Properties, Inc. C I T Y O F ND VWER, 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER. MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.ANDOVERMN.GOV OUTDOOR EVENTS ARE PERMITTED ON WEEKENDS (FRIDAYS AND SATURDAYS) IN JUNE, JULY AND AUGUST. ESTABLISHMENTS ARE ALLOWED ONE EVENT WEEKEND PER CALENDAR YEAR EVENT MUST END AT MIDNIGHT. Commercial Outdoor Event Application 1. Name of Business Owner: "F"v -E� C —ems ' / r Name of Business: 0 �a f / / 7 Address of Business: �/2K1�>Y� S % _ �W L/ - Phone Phone Number of Business: 7b 3— 7 3'/—v2 7 o c) 2. Date(s) of Outdoor Event: LA) cfj 2/ /0 AV J 3. Time of Event: Woo P m 4. Location of Tent and/or Band: (Provide a sketch on the back of this form detailing where the tent, stage and/or band will be located on the property, indicating lot boundary lines and building locations. 5. Extension of Liquor License: Yes No 6. Please provide verification from your Insurance Company indicating your liability insurance provides coverage outside of the premise. 7. Please provide written permission from property owner. Applicant of this application will. comply with Andover City Code 5-6, Noise Control. The business is required to provide security for the outdoor event. Dated: q/%�� ��, n Owner's Si amore Approved: Denied: City Clerk Council Action: _Approved Denied The Supplemental Questions are required to be completed: 1. Will this outdoor event include liquor? Yes: No: If yes, an Outdoor Event permit is required. You will need to contact the City Clerk to discuss the liquor license. 2. Will there be entertainment: Yes: No: &"� If yes, who? 3. How many people do you expect: 5V6 Explain your proposed method for dealing with Crowd control (indoors and outdoors, if applicabijj� 7Je@9L —Z.erS '°- Q�/R�-�i f7O(2PlJ' 4. Will there be a Stage? Yes: No: If yes, what is the size of the stage (include this on the drawing)? And Who is setting up S. Is the proposed structure a tent ora hard structure (explain the 6. Dimensions of the tent/structure: 7. Who is providing the tent/structure? 8. Who is setting up the tent/structure (include their name and contact information)? 9. Will the tent/structure be open on all sides? Yes: No: (if yes, explain:) 10. Will you be using any tables and or chairs ( If yes, include them on the drawing)? Yes: No: If yes, How many? Additional Information: 11. Will there be any of the following? • Bar areas? Yes: L"— No: If yes, include on the drawing. • Any cooking areas: If cooking — Fire extinguishers. Areas of concern: Please also include the following items on the drawing and a detailed explanation on additional paper if necessary. 12. Posts and ropes for the tents. 13. Fire Department Access Roads in and around the building. 14. Blocking of the Fire Department Connections. 15. Exiting locations, etc. PROVIDE A SKETCH DETAILING WHERE THE TENT, STAGE AND/OR BAND WILL BE LOCATED ON THE PROPERTY, INDICATING LOT BOUNDARY LINES AND BUILDING LOCATIONS. N r 19 )it I �d o Yno Michelle Hartner From: Tony and Matt Zeece i Sent: Wednesday, September 09, 2015 2:26 PM To: Michelle Hartner; Michelle Hartner Subject: Fw: Rib fest event ----- Forwarded Message ---- From: Thomas Roberts To: Tony and Matt Zeece Sent: Wednesday, September 9, 2015 1:41 PM Subject: Re: Rib fest event - We give you permission Sent from my Phone On Sep 9, 2015, at 11:14 AM, Tony and Matt Zeece - )te: Tom, Can you give us your OK for use of the fled next to the parking lot for our Rib Fest event on October 10th, 2015? Thanks, Tony Zeece ANAWA 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (703) 755-5100 FAX (783) 755-8923. WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers CC: Jim Dickinson, City Administrator FROM: Commander Kevin Halweg - Anoka County Sheriffs Office SUBJECT: Anoka County Sheriff's Office Monthly Report - Sheriff DATE: September 15, 2015 INTRODUCTION Commander Kevin Halweg from the Anoka County Sheriffs Office will be present to provide the Council and the citizens of Andover with an update on law enforcement activities within the City. DISCUSSION To be verbally presented. ACTION REQUIRED For Council information. Respectfully submitted, Commander Kevin Halweg Anoka County Sheriffs Office C I T Y O F 1 �/ N66gO �/ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.CI.ANDOVER.MN.US TO: Mayor and City Council Members F\�) CC: Jim Dickinson, City Administrator FROM: David L. Carlberg, Community Development Director SUBJECT: Consider Interim Use Permit- Subordinate Classroom Structures - 3037 Bunker Lake Boulevard NW- Meadow Creek Church DATE: September 15, 2015 INTRODUCTION Kinghom Construction on behalf of the Meadow Creek Church has requested additional time for the existing subordinate classroom structures. The Church would like to extend the approval for these two structures an additional two years. The subordinate classroom structures are currently being used for the Legacy Christian Academy. No changes to the existing buildings are proposed. DISCUSSION Meadow Creek Church has had the temporary or subordinate classroom structures for 13 years at their property located at 3037 Bunker Lake Boulevard NW. Below is a historical account of their requests: • 2002, Meadow Creek Church received the approval of a Special Use Permit to allow temporary classroom structures for five years expiring in June of 2007. (Note: In 2003, Conditional Use Permits replaced Special Use Permits). 2007, the church received an Amended Conditional Use Permit to allow the classrooms two (2) additional years. • 2009, church received an Amended Conditional Use Permit approval to allow the classroom an additional three (3) years. • 2012, church received an additional three (3) year extension expiring on August 31, 2015. (Note: In 2014, Interim Use Permits replaced Conditional Use Permits for these types of structures. Inspections Annual inspections are conducted by the Fire Department. The Fire Department inspected the property on October 14, 2014 and there were a few issues such as neat and orderly storage, some emergency lights needing battery replacement, and extension cords needing to be replaced with power strips with over current protection. All the issues were resolved. The annual inspection will occur in October again this year. Long Term Plan Meadow Creek Church has plans to build an addition to the church and remove these classroom structures within two (2) years. Staff has had a preliminary meeting with the applicant to discuss the City application processes, procedures, and submittals to gain Amended Conditional Use Permit, Commercial Site Plan and Building Permit approvals. Interim Use Permit Standards The Planning Commission shall recommend an interim use permit and the Council shall issue such interim use permit only if it finds that such use at the proposed location: 1. Will not create an excess burden on parks, streets, and other public facilities; 2. Will not be injurious to the surrounding neighborhood or otherwise harm the public health, safety, and general welfare; 3. Will not have a negative effect on the values of property and scenic views; 4. Will not impose additional unreasonable costs on the public; 5. Will be subjected to, by agreement with the owner, any conditions that the City Council has deemed appropriate for the permission of the use, including a condition that the owner may be required to provide appropriate financial surety to cover the cost of removing the interim use and any interim structures upon the expiration of the interim use permit. Planning and Zoning Commission Recommendation The Planning and Zoning Commission recommended the approval of the IDP with the conditions listed on the attached resolution on a 6-0 vote. Staff Recommendation Staff recommends the IUP be approved with the conditions listed on the attached resolution. ACTION REQUESTED The City Council is asked to approve the attached resolution. Attachments Resolution Location Map Location of Subordinate Classroom Structures Photos of Classrooms Resolution R069-12 Resolution R063-09 Resolution R074-07 Resolution R107-02 Draft Minutes of the September 8'" Planning and Zoning Commission meeting. Respectfully Submitted, J.0� David L. Carlberg Cc: Kinghom Construction, 21830 Industrial Court, Rogers, Minnesota 55374 Meadow Creek Church, 3037 Bunker Lake Blvd. NW, Andover, Minnesota 55304 CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. Rxx-15 A RESOLUTION APPROVING AN INTERIM USE PERMIT TO EXTEND THE APPROVAL FOR SUBORDINATE CLASSROOM STRUCTURES TO AUGUST 31, 2017 FOR THE MEADOW CREEK CHURCH ON PROPERTY LOCATED AT 3037 BUNKER LAKE BOULEVARD NW, LEGALLY DESCRIBED AS: The south 1089 feet of the east 777.28 feet of the west half of the northwest quarter of Section 33, Township 32, Range 24; except the east 400 feet of the south 433 feet; except roads; subject to easements of record; Anoka County, Minnesota WHEREAS, Meadow Creek Church received approval of an amended conditional use permit to allow subordinate classroom structures until August 31, 2015 from the City Council on July 17, 2012; and WHEREAS, the Meadow Creek Church has plans to construct an addition to the church within two years to replace the two subordinate classroom structures; and WHEREAS, Meadow Creek Church has requested that the subordinate classroom structures be extended through August of 2017 to allow time for the building addition to be constructed; and WHEREAS, the Planning and Zoning Commission held a public hearing and finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby approves the interim use permit to allow for the continued use of the existing subordinate classroom structures with the following conditions: 1. The subordinate classroom structures shall continue to comply with the conditions of Resolution R107-02. 2. The Interim Use Permit shall expire on August 31, 2017, or earlier upon completion of the addition and the subsequent removal of the subordinate classroom structures from the property. Adopted by the City Council of the City of Andover on this 15`h day of September, 2015. CITY OF ANDOVER ATTEST: Michelle Harmer, Deputy City Clerk Julie Trude, Mayor L i I c o r NSite Location Map tuu y Xwlp4^'D „LmI IpA tL vw um tu11 'r>�9 ° 6 VOM tp a aro �LIm llY M1'<qEE[ px ]ty P N Y !Ax ME^9OiK L] Y , xN] f- YY aK I QON amps L p [ °LIMI O4YOV IN nlx lW IPNp INY la. LH Ll1}bI U Y_.axi aN Yti "y dila, Jw Yf4 IIIY It ]] Yxll _ {In$ by %Il an,, NJa gtYYt 4. 113HU IYF � � YID° Ylwx Ytwa t i YiwlV ! aU Av)faA ly +' YLN'° ODU riU If3` Iu3 lD ryu iy 1115i1a Yaui`7@! 1:1.>LNJ YlK. X X N\ SY y!f ryN IDlW Yb m D u]IUL YoII 7{FN [ 3113Wi A„ lPD I IIprNLN Dn YE5i 4l bP Dy WPNR�IIprX anX.YaSI a vIIOA w INN.4> IN i ms '�. uA ' ssn ma.1 1 Is16 y _ ii°,n "I; xW .wY inP a DT 6 m i 1, 9OL 6 vv. w�Eo� )illaill nsm°eslxL IN" °t n s n of --.7,'.apo t 3 v Y d) Is]CY.. tsos Q AIrtg ial rN wvL y1i 1 s> vE °PlY °p un lItISTN ' `s, Fzxv °nvavo vnsYm v vP nvJ t;/JN ungsoav vms-St°�A c tJw NIl „ IN138[N LIDN 1 U!u °1 rnb 91N L� -` uNu nv vYsmi. �� 11 1. m1 AJ> vnP ]lll! v Il1N l;lT'A`h qp CT .11n li DIl o' ia.l y),JSTI` 1IK] _ INNk Il `„aW ay ]IY{l>i111 Y , Mr W. ltL ltA LIS q Ll]w L. a. ,”, i I lnu '13 JTI�I�Y t0t AYlb`S ryJ , t Y>D ] m � D1 ] vu xl]n liltmL I 'M J` .-, 611,,611,,� lIl nll O)TX CYC 1llY QON amps L p [ °LIMI O4YOV 3AD9„t 9, nI. A F Kn .Is 3 °� "y dila, Jw v I)6lNA b .`136 ry 7 Jr n arum ) vii rw mP nna.PJv our,I o.DD ° IJ A } DI. _ - l!]j3Sr xax s nz ��. w 1 gvvvn .au x °IJ 1 F inP a L N. 6 m i 1, 9OL 6 S Y! 1 lM1 .1 I)m bw n11 H° QON amps Disclaimer: Maps and d=ments made available to the public by the City of Andover are not legally recorded maps nor surveys +and are not intended to be used as such. The maps and documents are created as part of the Geographic Information Systems it (GIS) that compiles records, information, and data from various city. county, state and federal resources. Copyright 02010 City of Ards ve° All Rights Reserved s r a °LIMI F P mom' - t IN Iius IM b .`136 W ui—INA E ° YPt our,I o.DD �Y A } DI. _ - l!]j3Sr - 135MASE � a c 1 gvvvn .au in lvw $VVSFuF[[44a�.n a inP a z - v3;P La S ! l - UXIXIli` _] Y Q 1311 as bl S Y! 1 lM1 .1 I)m bw n11 H° Disclaimer: Maps and d=ments made available to the public by the City of Andover are not legally recorded maps nor surveys +and are not intended to be used as such. The maps and documents are created as part of the Geographic Information Systems it (GIS) that compiles records, information, and data from various city. county, state and federal resources. Copyright 02010 City of Ards ve° All Rights Reserved s NDOVER Map Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps nor surveys and are not intended to be used as such. The maps and documents are created as part of the Geographic Information Systems (GIS) that compiles records, information, and data from various city, county, state and federal resources. Copyright ®2010 City of Andover, All Rights Reserved Panted 07/0412012 } `a fi Z„ I h Disclaimer: Maps and documents made available to the public by the City of Andover are not legally recorded maps nor surveys and are not intended to be used as such. The maps and documents are created as part of the Geographic Information Systems (GIS) that compiles records, information, and data from various city, county, state and federal resources. Copyright ®2010 City of Andover, All Rights Reserved Panted 07/0412012 Current Photos of Classrooms from Northwest from West View from Southwest from Southeast CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. 8069-12 A RESOLUTION AMENDING THE CONDITIONAL USE PERMIT TO EXTEND THE APPROVAL FOR SUBORDINATE CLASSROOM STRUCTURES TO AUGUST 31, 2015 FOR THE LEGACY CHRISTIAN ACADEMY (MEADOW CREEK CHRISTIAN SCHOOL) ON PROPERTY LOCATED AT 3037 BUNKER LAKE BOULEVARD NW, LEGALLY DESCRIBED AS: The south 1089 feet of the east 777.28 feet of the west half of the northwest quarter of Section 33, Township 32, Range 24; except the east 400 feet of the south 433 feet; except roads; subject to easements of record; Anoka County, Minnesota WHEREAS, Legacy Christian Academy (Meadow Creek Christian School) received approval of an amended conditional use permit to allow subordinate classroom structures until August 3l, 2012 from the City Council on August 18, 2009; and WHEREAS, the Legacy Christian Academy (Meadow Creek Christian School) has purchased property where a new school will be constructed in the City of Ramsey; and WHEREAS, the Legacy Christian Academy (Meadow Creek Christian School) has requested that the conditional use permit for subordinate classroom structures be extended through August of 2015 to allow time for the new school to be constructed; and WHEREAS, the Planning and Zoning Commission held a public hearing and finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby approves the conditional use permit amendment to allow for the continued use of the existing subordinate classroom structures with the following conditions: 1. The subordinate classroom structures shall continue to comply with the conditions of Resolution R107-02 except as follows: a. The amended conditional use permit shall expire on August 31, 2015, or earlier upon termination of the lease of the premises for which the conditional use permit is granted. Adopted by the City Council of the City of Andover on this 17th day of July, 2012. CITY OF ANDOVER �TTE T: M' ael R. Gamache, Mayor Mi helle Deputy City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R063-09 A RESOLUTION AMENDING CONDITIONAL USE PERMIT TO EXTEND THE APPROVAL FOR SUBORDINATE CLASSROOM STRUCTURES TO AUGUST 18, 2012 FOR MEADOW CREEK CHRISTIAN SCHOOL ON PROPERTY LOCATED AT 3037 BUNKER LAKE BOULEVARD NW LEGALLY DESCRIBED AS: The south 1089 feet of the east 777.28 feet of the west half of the northwest quarter of Section 33, Township 32, Range 24; except the east 400 feet of the south 433 feet; except roads; subject to easements of record; Anoka County, Minnesota WHEREAS, Meadow Creek Christian School received approval of a conditional use permit to allow subordinate classroom structures until July of 2009 from the City Council on May 15, 2007; and WHEREAS, Meadow Creek Christian School has purchased property where a new school will be constructed and completed the commercial site plan review process with the city; and WHEREAS Meadow Creek Christian School has requested that the conditional use pemdt for subordinate classroom structures be extended through August of 2012 to allow time for the new school to be constructed; and WHEREAS, the City Council held a public hearing and finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover; and NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby approves the conditional use permit amendment to allow for the continued use of the existing subordinate classroom structures with the following conditions: 1. The subordinate classroom structures shall continue to comply with the conditions of Resolution R107-02 except as follows: a. The amended conditional use permit shall expire on August 31, 2012, or earlier upon temdnation of the lease of the premises for which the conditional use permit is granted. Adopted by the City Council of the City of Andover on this 18" day of August, 2009. CITY OF ANDOVER JATTEST: � 1p C1i,Ci-LCI�C.t��L ly}'lF.�. chael R. Gamache, P ayor Michelle Harmer, Deputy City Clerk CITY OF ANDOVER OCOUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R074-07 A RESOLUTION AMENDING CONDITIONAL USE PERMIT (02-08) TO EXTEND THE PERMIT FOR TEMPORARY CLASSROOMS TO JULY 1, 2009 FOR MEADOW CREEK CHRISTIAN SCHOOL ON PROPERTY LOCATED AT 3037 BUNKER LAKE BOULEVARD NW LEGALLY DESCRIBED AS: The south 1089 feet of the east 777.28 feet of the west half of the northwest quarter of Section 33, Township 32, Range 24; except the east 400 feet of the south 433 feet; except roads; subject to easements of record; Anoka County, Minnesota WHEREAS, Meadow Creek Christian School received approval of a conditional use permit to allow temporary classrooms until June of 2007 from the City Council on July 2, 2002; and WHEREAS, Meadow Creek Christian School has purchased property where a new school will be constructed and completed the commercial site plan review process with the city; and WHEREAS, Meadow Creek Christian School has made significant progress in raising funds for the new school yet will not have the school constructed when the conditional use permit for temporary classrooms expires; and OWHEREAS Meadow Creek Christian School has requested that the conditional use permit for temporary classrooms be extended through June of 2009 to allow time for the new school to be constructed; and WHEREAS, the Planning Commission held a pubic hearing and has reviewed the request; and 'WHEREAS, the Planning Commission finds the request would not have a detrimental effect upon the health, safety, morals, and general welfare of the City of Andover and recommends to the City Council approval of the conditional use permit amendment as requested. NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City ofAndover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the conditional use permit amendment to allow for the continued use of the four temporary classroom structures with the following conditions: I. The temporary classrooms shall continue to comply with the conditions of Resolution R107-02 except as follows: a. The amended conditional use permit shall expire on July 1, 2009. Adopted by the City Council of the City of Andover on this 15a' day of May, 2007. © CITY OF ANDOVER ATTEST: M?6hael R Gamache, Mayor Victoria Volk, City Clerk CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA RES. NO. R107-02 A RESOLUTION APPROVING THE SPECIAL USE PERMIT REQUEST OF MEADOW CREEK CHURCH TO ALLOW TEMPORARY CLASSROOMS FOR PROPERTY LOCATED AT 3037 BUNKER LAKE BOULEVARD NW WHEREAS, Meadow Creek Church has requested a Special Use Permit for temporary classrooms for property located at 3037 Bunker Lake Boulevard (PIN 33 32 24 23 0005), legally described as: The south 1089 feet of the east 777.28 feet of the west half of the northwest quarter of Section 33, Township 32, Range 24; except the east 400 feet of the south 433 feet; except roads; subject to easements of record; Anoka County, Minnesota WHEREAS, the Planning and Zoning Commission has reviewed the request and has determined that said request meets the criteria of Ordinance No. 8 Section 5.03, and; WHEREAS, the Planning and Zoning Commission finds the request would not have a detrimental effect upon the health, safety, and general welfare of the City of Andover, and; WHEREAS, the Planning and Zoning Commission recommends to the City Council approval of the Special Use Permit request; NOW, THEREFORE, BE IT RESOLVED, that the City Council of the City of Andover hereby agrees with the recommendation of the Planning and Zoning Commission and approves the Special Use Permit for temporary classrooms on said property with the following conditions: 1. All the classrooms must have fire alarms interconnected to the main school's existing fire alarm system 2. The corridor between the classrooms and the main school building must also have fire alarm protection and must be rated. 3. The exits must have an unobstructed passageway to the public right of way. Some type of sidewalk or path which is clear at all times to the road or parking lot would be acceptable. 4. Any propane tank must be 10 feet from buildings with fire resistive walls, 25 feet from buildings with other than fire resistive walls, 25 feet from building wall openings or pits at or below the level of the point of transfer, 10 feet from public ways including public streets, highways, thoroughfares, and sidewalks, and 5 feet from driveways. Installation requirements will be addressed at the time of installation. 5. A minimum often feet (10') would be required to separate the classrooms from the gym. 6. The Site Plan will need to be signed. 7. The Special Use Permit would expire by June 11, 2007 or earlier upon the sale of the premises for which the Special Use Permit is granted. 8. This Special Use Permit shall be subject to review at any time the City Council determines this use of the property becomes detrimental to the health, safety or general welfare of the community. 9. Subject to Building Official and Fire Chief inspection. Adopted by the City Council of the City of Andover on this 2nd day of July, 2002. CITY OF ANDOVER ATTEST: 4!�' d, Victoria Volk, City Clerk ichael R. Gamache, Mayor Regular Andover Planning and Zoning Commission Meeting O Minutes —September 8, 2015 Page 2 PUBLIC HEARING: Consider an Interim Use Permit—Subordinate Classroom Structures — 3037 Bunker Lake Boulevard NW — Meadow Creek Church Community Development Director Carlberg noted the purpose of this item is to hold a public hearing and take input on an Interim Use Permit for Subordinate Classroom Structures for Meadow Creek Church located at 3037 Bunker Lake Boulevard NW. Community Development Director Carlberg reviewed the staff report with the Commission. Commissioner Koehler stated it was indicated that this is for a two-year extension and the church is planning to build, however, in reading the previous extensions, it states there were also plans to build so he wondered what was different about this extension than the others. Mr. Carlberg stated staff has met with the applicant and reviewed some preliminary sight plans at this point and they are further along than they have been in the past. Commissioner Koehler asked if staff has in the past, received preliminary plans for building. Mr. Carlberg did not believe so and previously they have had up to five year extensions rather than the two year extension they are requesting and they have more detailed plans where the buildings will be built in the same place of the subordinate classroom structures currently sit and showing the structures being removed. Commissioner Nemeth asked what happens if the church is not able to do the construction within the two-year timeframe. Mr. Carlberg stated if the plans me approved by the City and it is a weather issue that is preventing them from continuing with construction they could come to the City for an extension but if they have not done anything within the two years then he believed they would need to remove those structures. Commissioner Nemeth asked if the structures were in compliance with City Code. Mr. Carlberg stated they were. Commissioner Peterson asked when the fire inspections are done, are they looking at only fire hazards or are they looking at structural safety. Mr. Carlberg indicated the Fire Department is looking at life safety issues such as extinguishers, exitsilights, storage of items, extension cords and similar items. The Building Department does have the ability to go in and look at the structure for structural issues as well if needed. Commissioner Sims noted the Mayor's name needs to be changed on the Resolution. Commissioner Nemeth stated on the Resolution, Item 5, regarding surety, is this a new thing. Mr. Carlberg stated that was added into the Interim Use Permit requirement in 2014 so if the Commission felt there needs to be some surety that the structures get removed they can require it. They have not required this in the past but it is available. Regular Andover Planning and Zoning Commission Meeting Minutes —September 8, 2015 Page 3 Commissioner Koehler asked if in all of the years the structures have been standing, has there been a building inspection. Mr. Carlberg believed the Building Department has been through them but not sure as to the specific date. Motion by Koehler, seconded by Peterson, to open the public hearing at 7:15 p.m. Motion carried on a 6 -ayes, 0 -nays, 0 -present, 1 -absent (Gudmundson) vote. Grady Kinghom, 10660 Mississippi Boulevard, Coon Rapids, Kinghom Construction & representative for the Meadow Creek Deacon Board of Trustees, stated he has been working with the church since 1969. He thought they would be building the addition to the gymnasium sooner than has happened. He showed on a map where they plan on expanding. He stated they have had nine building programs and while expanding they have not thought it would get any bigger than the previous expansion and they have created some problems. One is with the storm water coming from the north to south and the pond is south of the building and the building is between where all of the water flows. If they do the addition and building renovations then roof drains can be put on the building to channel the water and handle some other issues as well. Mr. Kinghona stated in 2007 the school was growing and doing well and they tried to get to 500 students to get another building project and then the economy fell and over the past few years the economy has been hard and they have lost a lot of students. They are now in a good position and may hit 500 students in 2016 and want to get the project rolling again. They want to get rid of the portable structures and build a well -made structure that connects to the existing concrete structure. He stated they have had numerous inspections, especially by the Fire Department. They have worked with them on updating their security and fire systems and try to work with the City. He stated the economy hit them hard but now want to make sure they handle all of the needs before them. He noted the principal of the school was at the meeting as well. Commissioner Nemeth asked if there was currently a plan in place. Mr. Kinghom indicated they are in the middle of putting a plan in place but do not have a current plan. They figure that if they can put a plan in place within the next year, they will have another year to implement it. He stated they are working with the school with almost 500 students and also the church. They need the time to work on a plan. Commissioner Koehler asked what the likelihood was of this getting done in the next two years. Mr. Kinghom stated he has told the school and the church that either this gets done or they lose the portables. He stated everyone involved is very pro school. Commissioner Koehler asked what their plans were if this does not get done. Mr. Kinghom stated this needed to get done because they do not have a fallback plan. He stated if this does not get done then the school will literally have to go offsite and he thought the attendance would suffer and it would make it difficult for the school to grow. He felt this was a need and not a want for the school and church. Regular Andover Planning and Zoning Commission Meeting 14P Minutes — September 8, 2015 Page 4 Motion by Nemeth, seconded by Cleven, to close the public hearing at 7:23 p.m. Motion carried on a 6 -ayes, 0 -nays, 0 -present, 1 -absent (Gudmundson) vote. Motion by Nemeth, seconded by Cleven, to recommend to the City Council approval of the Interim Use Permit, 15-05, to extend the approval for the Subordinate Classroom Structures with the change on the Resolution to Mayor Trude. Commissioner Koehler asked to amend the motion to include the items requested by Community Development Director Carlberg, including the change of the date and the term from Conditional Use Permit to Interim Use Permit. Commissioners' Nemeth and Cleven concurred. Motion carried on a 6 -ayes, 0 -nays, 0 -present, 1 -absent (Gudmundson) vote. Community Development Director Carlberg stated that this item would be before the Council at the September 15, 2015 City Council meeting. 9LNf)6W^ I 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor and Council Members CC: Jim Dickinson, City Administrator David Berkowitz, Director of Publ rks/City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: Accept Resiguation/Alternate for the Lower Rum River WMO - Engineering DATE: September 15, 2015 INTRODUCTION The City Council is requested to accept the resignation of Bruce Perry as the alternate representing Andover on the Lower Rum River WMO and consider appointing or advertising for an alternate to serve as his replacement DISCUSSION Attached is the resignation from Bruce Perry. Bruce served as an alternate for more than 25 years and attended more the 90% of the meetings. The City Council will need to consider who will serve as an alternate. Any resident or current City Council members or other Commission member (Open Space, Park Commission, etc.) that currently live within the LRRWMO boundaries could serve asthe alternate. There is no compensation for serving as an alternate to the LRRWMO. The individual wanting to serve must be interested in focusing on the following: • Preserving and using natural water storage and retention systems to reduce, to the greatest practical extent, the public capital expenditures necessary to control excessive volumes and rate of tun -off. • Improve water quality. • Prevent flooding and erosion from surface flows. • Promote ground water recharge. • Protect and enhance fish and wildlife habitat and water recreational facilities. • Secure the other benefits associated with the proper management of surface water. • Enforcement of the Wetland Conservation Act. The LRRWMO meetings are the third Thursday of each month at 8:30 am at the City of Anoka. ACTION REQUIRED The City Council is requested to accept the resignation of Bruce Perry and consider appointing or advertising for an alternate to serve as his replacement. Respectfully submitted, zo Todd J. Haase Attachments: Resignation letter Map of the watersheds Todd Haas From: bpmpandover@comcast.net Sent: Monday, August 31, 2015 9:01 AM To: Dave Carlberg; Todd Haas Subject: Update Due to health changes, I am not going to be able to continue serving on the Lower Rum or Open Space Commissions. My mobility has gotten very limited, It's been my pleasure to work with both of you and be able to be of service to Andover. Bruce • t , • 1 1 1 1L:�=��'ii I=1-'�.S ���SIIz'IYII'1 �I ■ ■� I \\� II TIInIQ■ i1.� H■:�y � .y �� ■Lti11A� ..� �� �■ � ���=1 .-ZII aim: IYIIN__,� 10.`iIII�S<.�� .1:1.1 R�i■ � HER 1 I • .:.11111=L11 !:■■�� � • • • • I •i 1�In n.:d • • .I.�i Ih� niS, s •-111111 :.:i■ ��::: T11lllji !IW •.� II 1:1: � 11♦ `m Pe NIGISDRTRIENGINEERINGWRO.IELTb1N61TE EO DISTRICTSWD- Map Dale: Feb W, 2010 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923. WWW.ANDOVERMN.GOV TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule October EDA meeting DATE: September 15, 2015 Schedule an EDA meeting, a suggested time is 6:00 pm on October 6, 2015 before a scheduled 7:00 pm City Council meeting. DISCUSSION The Council is requested to schedule an Economic Development Authority (EDA) meeting. Tentative agenda items for an EDA meeting have been identified as follows: 1. Purchase Agreement Updates 2. Economic Development Updates 3. Redevelopment Updates 4. Other Business Other items may be added upon request, or the meeting will be cancelled if no new information comes forward on the identified agenda items. lly submitted, c 'nson AN06 101 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.AN DOVE RMN. GOV TO: Mayor and Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Schedule October Council Workshops DATE: September 15, 2015 ACTION REQUESTED Schedule Council workshops for the month of October. Below are suggested dates: 6:00 pm on October 20, 2015 before a scheduled 7:00 pm City Council meeting; and 6:00 pm on October 27, 2015 DISCUSSION The Council is requested to schedule Council Workshops for the month of October for a number of miscellaneous business items identified as follows: 1. Discuss City Campus Expansion Master Plan- Administration/Engineering 2. Discuss Kelsey Round Lake Park Master Plan— Engineering 3. 2016-2020 CII' DevelopmenVImplementation Discussion -Administration 4. 2016 Budget Development Discussion - Administration 5. September 2015 General Fund Budget Progress Reports - Administration 6. September 2015 City Investments Review - Administration 7. Other Topics Other items may be added upon Council request or operational need. sp lly submitted, Jim ickinson 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304. (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: Administrator's Report DATE: September 15, 2015 The City Administrator and Department Heads present will provide a brief verbal update on various items of interest to the City Council and to the residents at the meeting. Listed below are a few areas of interest: 1. Administration & City Department Activities 2. Update on Development/ClP Projects 3. Meeting reminders Upon receipt of the meeting packet, if a member of the Council would like an update on a particular item, please notify me so an adequate update can be made. Res fully submitted, Dickinson ANL6DY O F 60V 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for September 15, 2015 City Council Meeting DATE: September 15, 2015 The City Council is requested to receive the following supplemental information. Discussion Items\ Item #7 Anoka County Sheriffs Office Monthly Report (Supplemental) — Sheriff' fully submitted, J' ickinson Ci Administrator CITY OF ANDOVER AUGUS * Total Radio Callsfor the month and YTD are the sum from City of Andover and Community service Officer pages. ** Callsforservice not available at this time. ... indicates Underage Drink B Ddve Amsst .... Addition of Drug item July 2015 DAY OF Sunday WEEK: Monday In Wednesday Radio Calls * NA* NA* NA** 6,074 Incident Reports 716 831 6,099 6,261 Burglaries 8 10 41 28 Thefts 35 49 309 419 Crim Sex Conduct 0 4 18 8 Assault 0 1 22 1 23 Drugs**** - Citations - Arrests 18 4 55 114 13 1 5 2 -- -- Damage to Property 10 15 95 91 Harass Comm 4 3 41 44 Felony Arrests 5 2 32 43 Gross Misd Arrests 0 0 11 17 Misd Arrests 40 19 241 213 DUI Arrests 6 4*** 37*** 32 Domestic Arrests 1 8 17 37 Warrant Arrests 30 6 51 69 Traffic Arrests 175 200 1,532 1,718 * Total Radio Callsfor the month and YTD are the sum from City of Andover and Community service Officer pages. ** Callsforservice not available at this time. ... indicates Underage Drink B Ddve Amsst .... Addition of Drug item July 2015 DAY OF Sunday WEEK: Monday Tuesday Wednesday Thursday Friday Saturday TIME: 07:55 01:32 23:11 02:48 23:06 03:21 CITY OF ANDOVER—COMMUNITY SERVICE OFFICERS AUGUST 2015 Radio Calls 108 133 847 1,081 Incident Reports 99 121 726 853 Accident Assist 10 7 60 48 Vehicle Lock Out 10 20 136 157 Extra Patrol 372 441 2,279 2,094 House Check 0 0 0 1 Business Check 3 4 47 128 Animal Complaints 32 35 213 243 Traffic Assist 3 6 41 113 Aids: Agency 33 48 340 312 Aids: Public 27 39 220 322 Paper Service 0 0 1 5 Inspections 1 0 6 2 Ordinance Violations 16 13 61 43 1. Plant a variety of Flowers of different colors and shapes that bloom at different times to provides continuous pollen and nectar sources with a special focus on early spring and late fall blooming plants. wwwheelab.umn.edu wwwxercesorgzpollinator-conservation 2. Plant multiple plants of the same kind in'clusters' for maximum nectar and pollen collection by pollinators, and plant "corridors" of pollinator friendly plants to encourage pollinator movement and to connect habitat 3. Plant non -flowering plants and grasses in'clusters'to provide nesting and overwintering habitat 4. Choose native plants that are beneficial to pollinators; choose plants best suited for your growing site; avoid invasive plants and plants treated with systemic insecticides (it can affect the pollen and nectar). wmmda.stote,mn.us/weedcontrol ^rv.mdastuienm,uoilvasives 5. Avoid disturbing areas where pollinators are nesting and where possible, leave area around nesting sites clear. 6. Leave dead/downed wood, leaf litter and dead Flower/plant stems for overwinter habitat. 7. Create small watering areas. For example: wet wood mulch or bare area of soil or other shallow watering dishes for pollinators. B. Leave pollinator attractive plants such as dandelions and clover in your lawn for early season nectar and pollen sources. Adjust mowing schedule—timing and frequency—to support our pollinators. 9. Accept some insect damage on your plants and learn to identify and understand pests vs. beneficial insects. �.extensiomunm.edu&ardenlj&anoselinsec 10. Tell your neighbors why you are creating a pollinator friendly landscape and encourage them to join you. new, ooJlinator,org/gardens K. Billings July 2015