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HomeMy WebLinkAboutCC - January 6, 2015C I T Y O F © INDOVEAW 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, January 6, 2015 Call to Order — 7:00 p.m. Pledge of Allegiance Swearing In of New Councilmembers and Mayor Resident Forum Agenda Approval 1. Approval of Minutes (12/16/14 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Accept Feasibility Report/Order Public Hearing/15- 2/2015 Street Overlays — Engineering 4. Order Improvement /Order Plans & Specs /15- 3/2015 Crack Sealing — Engineering 5. Order Improvement /Order Plans & Specs /15- 4/2015 Seal Coating - Engineering 6. Order Improvement /Order Plans & Specs /15- 7/2015 Trail Maintenance - Engineering 7. Order Improvement /Order Plans & Specs /15- 8/2015 Curb, Sidewalk & Pedestrian Ramp Repairs — Engineering 8. Order Improvement /Order Plans & Specs /15- 10/Parking Lot Maintenance - Engineering 9. Accept Resignation of Fire Department Secretary — Administration 10. Accept Contribution/Walmart/Fire Department Equipment — Finance 11. Accept Contribution/North Metro Soccer — Community Center 12. Accept Contribution/Hometown Hockey — Community Center Organizational Items 13. Approve Official Depositories & Banks —Administration 14. Designate Official Newspaper — Administration 15. Appoint Acting Mayor — Administration 16. Appoint Standing Committees — Administration Discussion Items 17. Public Hearing — Vacation of Easements — 3200 South Coon Creek Drive - Tract A, Registered Land Survey No. 262 — Planning 18. Public Hearing — Vacation of Easements — 1194 and 1210 141 st Lane NW — Lot 4, Block 2, Weybridge Second Addition and Lot 15, Block 6, Creek View Crossing - Planning Staff Items 19. Schedule February Workshop- Administration 20. Schedule March Workshop- Administration 21. Schedule Board of Review - Administration 22. Administrator's Report — Administration Mayor /Council Input Adjournment ?C I T �' 0 F NN L A REGULAR ANDOVER CITY COUNCIL MEETING — JANUARY 6, 2015 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, January 6, 2015, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Director of Public Works /City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others Q PLEDGE OFALLEGIANCE SWEARING IN OF NEW CO UNCILMEMBERS AND MAYOR City Attorney Scott Baumgartner performed the Swearing in Ceremony of Mayor Julie Trude and Councilmembers Valerie Holthus and James Goodrich. RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Staff requested supplemental information to Item 14 (Designate Official Newspaper) and add to the Agenda Item 12A (Approval Application for Exempt Permit/Anoka Area Chamber of Commerce). Motion by Knight, Seconded by Bukkila, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OF MINUTES December 16, 2014, Regular Meeting: Correct as written. Motion by Bukkila, Seconded by Knight, to approve the minutes as presented. Motion carried 3 ayes, 2 present ( Holthus, Goodrich). © Regular Andover City Council Meeting Minutes — January 6, 2015 Page 2 CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Accept Feasibility Report/Order Public Hearing/15- 2/2015 Street Overlays (See Resolution R001 -15) Item 4 Order Improvement /Order Plans & Specs /15- 3/2015 Crack Sealing (See Resolution R002 -15) Item 5 Order Improvement /Order Plans & Specs /15- 4/2015 Seal Coating (See Resolution R003 -15) Item 6 Order Improvement /Order Plans & Specs /15- 7/2015 Trail Maintenance (See Resolution R004 -15) Item 7 Order Improvement /Order Plans & Specs /15- 8/2015 Curb, Sidewalk & Pedestrian Ramp Repairs (See Resolution R005 -15) Item 8 Order Improvement /Order Plans & Specs /15 -10 /Parking Lot Maintenance (See Resolution R006 -15) Item 9 Accept Resignation of Fire Department Secretary Item 10 Accept Contribution/Walmart/Fire Department Equipment (See Resolution R007- 15) Item 11 Accept Contribution/North Metro Soccer (See Resolution R008 -15) Item 12 Accept Contribution/Hometown Hockey (See Resolution R009 -15) Item 12a Approve Application for Exempt Permit/Anoka Area Chamber of Commerce. Motion by Bukkila, Seconded by Knight, approval of the Consent Agenda as read. Motion carried unanimously. APPROVE OFFICE DEPOSITORIES & BANKS Mr. Dickinson explained each year the City Council is required by state law to approve a resolution designating the City's official depositories, supplemental depositories of investments and designating an individual as the approval authority for collateral transactions. Mr. Dickinson reviewed the information with the Council. Motion by Knight, Seconded by Bukkila, to approve resolution RO10 -15, designating depositories for City funds and designates the City Administrator of the City of Andover as the approval authority for the release and acceptance of all collateral to be held by the City in conjunction with City funds on deposit with authorized institutions. Motion carried unanimously. DESIGNATE OFFICL4L NEWSPAPER Mr. Dickinson explained each year the City Council must designate the official newspaper of the City where publication of official notices is made. Regular Andover City Council Meeting Minutes —January 6, 2015 Page 3 Mr. Dickinson reviewed the information with the Council. Mr. Dickinson noted City Administration has reviewed the proposals and while the proposal submitted by the Anoka County Record is lower, staff is recommending the Anoka County Union be designated as the official newspaper. The primary reason is the limited circulation and distribution of the Anoka County Record. Mayor Trude stated she does get the Anoka County Union and several farmers in the community have indicated they read the hard copy because they do not have internet. She thought some of the publishing expense is a passed through expense. Mr. Dickinson stated that is correct and an applicant would pay the publishing for an item specific to them. Mayor Trude indicated she compared the papers side -by -side and as a Councilmember she used the Anoka County Union website for research purposes. She stated she did not see a search function on the Anoka County Record website, which she thought was important. She stated it is not just the price, but the type of value of the decision and staff's recommendation. Councilmember Goodrich asked if Anoka County split from the Anoka County Union. Mr. Dickinson stated they have switched over to the Anoka County Record along with a couple of other communities. Councilmember Goodrich asked why they were switching over. Mr. Dickinson stated it was likely cost related. Councilmember Holthus stated she liked to read what the meeting agendas are going to be. She also stated she liked the Anoka County Union because it has been around a long time and people know what to expect. Councilmember Knight agreed. Councilmember Bukkila stated by switching to the Anoka County Record it would lower the fees for an applicant as well as the City. Mr. Dickinson indicated that would be correct. Mr. John Kysylyczyn, Representing the Anoka County Record reviewed what would be included in the fee for publishing notices. He stated the Anoka County Board appointed them as the official publisher for them. He gave the Council statistical publishing information. He indicated there was not any publication in the County that has measurable size coverage of their population. Mayor Trude thought Mr. Kysylyczyn provided the Council with an idea of why the County acted as they did but she was a little troubled by his use of statistics. She thought it was more than statistics. She stated the Anoka County Union has a reporter at all of the Council meetings in Andover but she has not seen a reporter for the Anoka County Record. She stated they do not have staff like the County does so for them the couple thousand dollars they use to help support a local paper helps them to pay a reporter and if the Anoka County Union goes out of business we do not have a paper that will publish notices and let the community know what is going on. Mr. Kysylyczyn stated that was something that the Council needed to decide, should they spend ® Regular Andover City Council Meeting Minutes — January 6, 2015 Page 4 $8,000 on publishing notices or do they spend $8,000 to go towards a salary or additional newsletters. He also noted that their publication is free to readers, the other publication is not and is paid for by the City and the reader. The dollar amount is not an $8,000 subsidy, the dollar amount for the residents in the community is actually higher than that. Councilmember Holthus stated the Anoka County Union is the most popular paper at Andover High School and has value other than for publication of legal notices. Mr. Tom Murray, Anoka County Union /Herald, reviewed with the Council what the City of Andover would get by designating them as the official City newspaper. He noted the rate has remained the same per line since 2009. Mayor Trude noted the Anoka County Union publishes weekly, which helps with the City's deadlines and schedules. Mr. Tom Murray stated all of the notices are published online also and do not require a subscription to access. This can be easily searched. aCouncilmember Bukkila asked about media coverage and whether that is tied to where ads and publications are generated from. Mr. Tom Murray stated the editorial and legal sides are separate. He stated regardless of ads and publications, there is a strong following in Andover so media coverage of the community would likely still happen. Motion by Holthus, Seconded by Knight, to approve the Anoka County Union /Herald as the official designated newspaper of Andover. Councilmember Bukkila stated we are always looking for ways to save money and she is concerned with the price. She understood that the internet is not accessible by everyone in the City but is still concerned the price is too high. She would like to look at this again at a workshop and see if there is some way staff can break out a portion of the publications and review later in the year to see what exactly the costs are for the City and for the applicants. Mr. Dickinson stated this could be covered at a future Council Workshop meeting. Motion carried 4 ayes, 1 nay (Goodrich). APPOINT ACTING MAYOR Mayor Trude stated each year the Mayor appoints a person to serve as Acting Mayor during the times © the Mayor is absent. She indicated she would like to appoint Councilmember Knight. Motion by Trude, Seconded by Holthus, to appoint Councilmember Knight as Vice Mayor and the Vice Mayor's role would be to fulfill the role of Acting Mayor according to City Code and © Regular Andover City Council Meeting Minutes —January 6, 2015 Page 5 State Statute during times when the Mayor is absent. Motion carried unanimously. APPOINT STANDING COMMITTEES Mayor Trade explained each year Committees and Commissions are appointed based upon the recommendation of the Mayor. Mayor Trade proposed appointing Councilmembers Knight and Goodrich to the Public Works Committee with Councilmember Knight as the Chair. She also proposed appointing Councilmembers Bukkila and Holthus to the Newsletter Committee with Councilmember Bukkila being the Chair. Mayor Trade also appointed the entire Council to the Finance and Personnel Committee. Mayor Trade appointed Councilmember Bukkila as the representative to the Fire Relief Association, Councilmember Knight with Councilmember Holthus as the alternate to the Andover YMCA Community Center Advisory Commission representative. To the Anoka - Hennepin Community Education Advisory Council, she appointed Councilmember Holthus as the representative. To the © QCTV Commission she appointed herself and City Administrator Dickinson as representatives and as Youth First representatives she appointed Jill Disher, City Administrator Dickinson and Councilmember Goodrich. Motion by Goodrich, Seconded by Knight, to appoint various committees and commissions. Motion carried unanimously. PUBLICHEARING— VACATION OFEASEMENTS — 3200 SOUTHCOONCREEKDRIVE- TRACT A, REGISTERED LAND SURVEYNO. 262 Mr. Carlberg explained the City Council is asked to hold a public hearing and consider the vacation of drainage and utility easements located at 3200 South Coon Creek Drive, Tract A, Registered Land Survey No. 262 as depicted on the easement vacation exhibit. Mr. Carlberg reviewed the information with the Council. Motion by Knight, Seconded by Bukkila, to open the public hearing at 7:56 p.m. Motion carried unanimously. No one wished to address the Council. Motion by Knight, Seconded by Bukkila, to close the public hearing at 7:57 p.m. Motion carried unanimously. Motion by Bukkila, Seconded by Knight, to approve resolution R01 1-15, the proposed vacation Q Regular Andover City Council Meeting Minutes — January 6, 2015 Page 6 of easements. Motion carried unanimously. PUBLICHEARING— VACATIONOFEASEMENTS- 1194AND 1210141sT LANENW —LOT 4, BLOCK 2, WEYBRIDGE SECOND ADDITION AND LOT 15, BLOCK 6, CREEK VIEW CROSSING Mr. Carlberg explained Bob Overmann and Kevin Gwinn are seeking to vacate drainage and utility easements over, under, and across parts of Lot 4, Block 2, Weybridge Second Addition and Lot 15, Block 6, Creek View Crossing located at 1194 & 1210 141 " Lane NW as depicted on the easement vacation exhibit. Mr. Carlberg reviewed the information with the Council. Motion by Knight, Seconded by Bukkila, to open the public hearing at 8:00 p.m. Motion carried unanimously. No one wished to address the Council. Motion by Holthus, Seconded by Goodrich, to close the public hearing at 8:01 p.m. Motion © carried unanimously. Motion by Bukkila, Seconded by Knight, to approve resolution R012 -15, the proposed vacation of easements. Motion carried unanimously. SCHEDULE FEBRUARY WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Bukkila, Seconded by Goodrich, to schedule a Workshop Meeting on February 24, 2015, at 6:00 p.m. Motion carried unanimously. SCHEDULE MARCH WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. The Council discussed the draft agenda and available dates. Motion by Bukkila, Seconded by Knight, to schedule a Workshop Meeting on March 24, 2015, at 6:00 p.m. Motion carried unanimously. Regular Andover City Council Meeting Minutes —January 6, 2015 Page 7 SCHEDULE BOARD OF REVIEW Mr. Dickinson requested the Council select two potential dates to be submitted to Anoka County for a Board of Review Meeting. The Council discussed the available dates. Motion by Bukkila, Seconded by Knight, to select April 20, 2015 and April 27, 2015, at 7:00 p.m. with May 5, 2015 as the continuation date, as potential dates to be submitted to Anoka County. Motion carried unanimously. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders /community events. Mayor Trude stated they are doing some trail repairs and she wanted to remind staff of the area by the Fire Station. She stated there is also a broken curb by Marigold Street that needed to be repaired. MAYOR/COUNCIL INPUT (Donations) Mayor Trude stated Walmart donated $1,000 towards the purchase of fire equipment, North Metro Soccer donated $500 towards the Youth Soccer Program at the Community Center and Hometown Hockey donated $1,000 towards the purchase of ice rink dividers at the Community Center. Fire Chief Streich stated they have not determined what they are going to use the donation for yet. (Fire Department Employee Resignation) Mayor Trude stated they lost an employee at the Fire Department to another job and wished her the best and they will be looking at staffing needs for the Fire Department. (Board Update) Mayor Trude stated Councilmember Knight represents the City on the Metro Cities Board. She asked Councilmember Knight for an update. Councilmember Knight explained what the Metro Cities Board does and issues discussed by the Board. (Cold Weather Wear) Councilmember Bukkila advised the public with the cold weather to dress smartly and warmly and do not take any unnecessary risks. © ADJOURNMENT Motion by Bukkila, Seconded by Knight, to adjourn. Motion carried unanimously. The meeting adjourned at 8:21 p.m. © Regular Andover City Council Meeting Minutes — January 6, 2015 Page 8 Respectfully submitted, Sue Osbeck, Recording Secretary H H Regular Andover City Council Meeting Minutes — January 6, 2015 Page 9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — JANUARY 6, 2015 TABLE OF CONTENTS PLEDGE OF ALLEGIANCE .......................................................................... ............................... 1 SWEARING IN OF NEW COUNCILMEMBERS AND MAYOR ............... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 2 ApprovePayment of Claims ........................................................................ ............................... 2 Accept Feasibility Report/Order Public Hearing/15- 2/2015 Street Overlays (R001 -15) ........... 2 Order Improvement/Order Plans & Specs /15- 3/2015 Crack Sealing ( R002- 15) ........................ 2 Order Improvement /Order Plans & Specs /15- 4/2015 Seal Coating ( R003- 15) .......................... 2 Order Improvement /Order Plans & Specs /15- 7/2015 Trail Maintenance (R004- 15) ................. 2 Order Improvement/Order Plans & Specs /15- 8/2015 Curb, Sidewalk & Pedestrian Ramp Repairs( R005- 15) ................................................................................ ............................... 2 Order Improvement/Order Plans & Specs /15 -10 /Parking Lot Maintenance (R006- 15) ............. 2 QAccept Resignation of Fire Department Secretary ....................................... ............................... 2 Accept Contribution/Walmart/Fire Department Equipment (R007 -15) ...... ............................... 2 Accept Contribution/North Metro Soccer (R008 -15) .................................. ............................... 2 Accept Contribution/Hometown Hockey ( R009- 15) ................................... ............................... 2 Approve Application for Exempt Permit/Anoka Area Chamber of Commerce ......................... 2 APPROVE OFFICE DEPOSITORIES & BANKS ( RO10- 15) ........................ ............................... 2 DESIGNATE OFFICIAL NEWSPAPER ........................................................ ............................... 2 APPOINTACTING MAYOR ......................................................................... ............................... 4 APPOINT STANDING COMMITTEES ........................................................ ............................... 5 PUBLIC HEARING — VACATION OF EASEMENTS — 3200 SOUTH COON CREEK DRIVE — TRACT A, REGISTERED LAND SURVEY NO. 262 (R011 -15) ......... ............................... 5 PUBLIC HEARING — VACATION OF EASEMENTS —1194 AND 1210 141" LANE NW — LOT 4, BLOCK 2, WEYBRIDGE SECOND ADDITION AND LOT 15, BLOCK 6, CREEK VIEWCROSSING ( R012- 15) .................................................................... ............................... 6 SCHEDULE FEBRUARY WORKSHOP MEETING .................................... ............................... 6 SCHEDULE MARCH WORKSHOP MEETING ........................................... ............................... 6 SCHEDULE BOARD OF REVIEW ............................................................... ............................... 7 ADMINISTRATOR'S REPORT ..................................................................... ............................... 7 MAYOR/COUNCIL INPUT ........................................................................... ............................... 7 Donations..................................................................................................... ............................... 7 Fire Department Employee Resignation ...................................................... ............................... 7 © Board Update ............................................................................................... ............................... 7 ColdWeather Wear ...................................................................................... ............................... 7 ADJOURMENT.......................................................................................... ............................... 7