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HomeMy WebLinkAboutCC - February 17, 2015Regular City Council Meeting — Tuesday, February 17, 2015 Call to Order — 7:00 p.m. Pledge of Allegiance Special Presentation — Introduction of Anoka County Sheriff Deputies Resident Forum Agenda Approval 1. Approval of Minutes (2/3/15 Regular) Consent Items 2. Approve Payment of Claims —Finance 3. Approve Sixth Amendment to JPA/Street Maintenance Program North Metro Regional Street Maintenance Consortium/ — Engineering 4. Annual Review /Temporary Greenhouse /Ml ickman Brothers Garden CNorth enter /2218 Bunker Lake Blvd. NW — Planning 5. Approve Plans & Specs /Order Advertisement for Bids /15- 2/2015 Street Overlays — Engineering 6. Approve Market Rate Wage Adjustments — Administration 7. Approve Application for Exempt Pennit /Ducks Unlimited— Administration 8. Accept Resignation Maintenance Worker — Administration 9. Consider Approval /Extension of Liquor License/Tanners Station — Administration Discussion Items 10. Anoka County Sheriff's Office Monthly Report — Sheriff 11. Hold Public Hearing /Order Plans & Specifications /15 -14 /The Meadows of Round Lake Overlay - Engineering 12. Consider Planned Unit Development Amendment - Country Oaks West - Lamb Properties, LLC — Planning Staff Items 13. Schedule March EDA meeting— Administration 14. Administrator's Report — Administration Mayor /Council Input Closed Session - Open Space Land Purchase Negotiations Update - PID 11- 32 -24 -24 -0001 Adjournment 141D kNDOVEA REGULAR ANDOVER CITY COUNCIL MEETING — FEBRUARY 17, 2015 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, February 17, 2015, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, and James Goodrich Councilmember absent: Valerie Holthus Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Director of Public Works /City Engineer, David Berkowitz Others 0 PLEDGE OF ALLEGIANCE SPECL4L PRESENTATION— INTRODUCTIONOFANOKA COUNTYSHERIFFDEPUTIES Sheriff James Stuart thanked the City Council and the City of Andover for the opportunity to serve the Community. He updated the Council on 2014 activities the Sheriff's Department was involved in. Chief Deputy Tom Wells introduced the Anoka County Sheriff Deputies that will be serving Andover for 2015. Mayor Trude thanked the Sheriff's Department for serving the City of Andover. Councilmember Goodrich thanked the Deputies for their service to the community and has heard many good things about them. Councilmember Knight commented on the great relationship with Anoka County Sheriff's Office. RESIDENT FORUM Mr. Dan Anderson, Crooked Lake Area Association, 13445 Heather Street, thanked the Council for their support on helping the lake remain functioning. He explained what the mission of the Crooked Lake Area Association is. t - Regular Andover City Council Meeting Minutes —February 17, 2015 Page 2 Mr. Anderson stated the Association has taken on the responsibility of tackling the invasive weed problems for Crooked Lake. He noted one of the main issues is the cost of treating the lake and the cities of Andover and Coon Rapids have helped out with those costs. He noted the cleanup has been very successful after two years of consecutive treatment. Mr. Anderson stated in order to get the DNR's permission for treatment the Association needed to have a Comprehensive Lake Management Plan. He stated they have put together a plan and the DNR is now willing to work with the Association and use this lake as a pilot lake to see how the treatment works. Mr. Anderson updated the Council on the progress of cleaning up the lake in 2014. Councilmember Goodrich wondered if the Association is seeing any of the narrow leaf cattails on the lake. Mr. Anderson stated he was not sure but they have seen the curly leaf pond weed and the Eurasian water milfoil. As part of the plan they have to do different plant surveys of the lake. Mayor Trude noted the narrow leaf cattail is not yet listed as an invasive species so the Association may not be treating for that yet. She stated the DNR needs to add that to their list before it can be classified as invasive. Mr. Anderson stated both the cities of Andover and Coon Rapids are working on a "No Wake" Ordinance but has not been passed yet. This will help to slow down erosion on the lake shore if the water levels become high again like this past year. Mayor Trude thanked Mr. Anderson for his presentation and noted she liked the newsletter. AGENDA APPROVAL Staff submitted a title correction on the consent agenda and additional information for the Sheriff's monthly report. Motion by Bukkila, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OFMINUTES February 3, 2015, Regular Meeting: Correct as amended. Councilmember Goodrich requested a correction on page eight, lines 14 -15, he asked Fire Chief © Streich a question that with the additional staff person would they be able to take additional calls and Chief Streich answered in the affirmative. Mayor Trude stated on page eight, lines 7 -8, after the word "uncomfortable" she would like a period © Regular Andover City Council Meeting Minutes —February 17, 2015 Page 3 added and remove the rest of the sentence. Motion by Knight, Seconded by Goodrich, to approve the minutes as indicated above. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Sixth Amendment to JPA/Street Maintenance Program/North Metro Regional Street Maintenance Consortium Item 4 Annual Review /Temporary Greenhouse /Mickman Brothers Garden Center /2218 Bunker Lake Boulevard NW Item 5 Approve Plans & Specs /Order Advertisement for Bids /15- 2/2015 Street Overlays (See Resolution R015 -15) Item 6 Approve Market Rate Wage Adjustments Item 7 Approve Application for Exempt Permit /Ducks Unlimited Item 8 Accept Resignation Maintenance Worker Item 9 Consider Approval /Extension of Liquor License /Tanners Station Motion by Knight, Seconded by Bukkila, approval of the Consent Agenda as read. Motion carried unanimously. ANOKA COUNTYSHERIFFS OFFICE MONTHLY REPORT Sergeant Bluml presented the January 2015 Anoka County Sheriff s Department Monthly Report to the City Council. Sergeant Bluml stated the Polar Plunge is scheduled for February 28, 2015 at Crooked Lake. She noted residents can pledge at www.Plungemn.org which will help the Special Olympics of Minnesota. HOLD PUBLICHEARING /ORDER PLANS & SPECIFICATIONS115- 141THEMEADOWS OF ROUND LAKE OVERLAY Mr. Berkowitz explained the City Council is requested to hold a public hearing and order plans and specifications for project 15 -14, The Meadows of Round Lake Overlay. Mr. Berkowitz reviewed the information with the Council. ® Motion by Knight, Seconded by Goodrich, to open the public hearing at 7:53 p.m. Motion carried unanimously. Ms. Pat LaBelle, 3858 143`a Avenue stated she had questions on the project as a whole and also © Regular Andover City Council Meeting Minutes —February 17, 2015 Page 4 about the assessments but she believed they were all answered in the presentation by staff. Motion by Goodrich, Seconded by Bukkila, to close the public hearing at 7:54 p.m. Motion carried unanimously. Motion by Bukkila, Seconded by Knight, to approve the resolution R016 -15, ordering plans and specifications for project 15 -14, The Meadows of Round Lake Overlay. Motion carried unanimously. CONSIDER PLANNED UNITDEVELOPMENTAMENDMENT— COUNTRYOAKS WEST— LAMB PROPERTIES, LLC Mr. Carlberg stated the City Council is asked to review the revised Planned Unit Development (PUD) Standards for Country Oaks West, Block 1, Lots 12 -23 as requested by LAMB Properties, LLC. Mr. Carlberg reviewed the staff report with the Council. in Mr. Carlberg noted there will be sixty -five White Pine trees planted by the railroad tracks for a buffer. He stated the Planning Commission requested something else be done with the landscaping plan. Since that Planning and Zoning meeting the developer has come back and stated they will continue with the original landscaping plan shown but want to work with staff to do additional landscaping. Mayor Trude stated in the resolution could staff state that the plantings must be similar as the originally approved plan so staff can review the landscaping. Mr. Carlberg stated at a minimum there will be landscape plantings indicated in the plans presented. Mayor Trude thought there was a question raised whether the current townhome's landscaping even met the requirements because they looked really sparse. Mr. Carlberg indicated there are some plantings missing with some of them. He thought this was something the association could work on and these proposed units will be added to the association and will help them take care some of the maintenance issues. Mayor Trude stated the photographs do not line up with the architectural drawings that are attached. She wondered if those had been withdrawn. Mr. Carlberg indicated the developer submitted concept plans for Council review so there will probably be some variations to the floor plans and units. These were the best plans they had at this time and as this is going forward staff will make sure the developer has the best floor plans that are acceptable. The developer does not have a final builder at this point. Mayor Trude stated this made her nervous because they have never approved a townhome association PUD without knowing exactly what the homes will look like. She stated she wanted -t © Regular Andover City Council Meeting Minutes —February 17, 2015 Page 5 in the record that they are hoping and expecting that the photographs are a fairly accurate presentation of the architectural details that will be on the exteriors of the homes. She felt the resolution probably addressed this but wanted to make sure it is in the record. Mr. Carlberg indicated condition two in the resolution states the general conformance with the photos before the Council and approved is what is expected the units to look like and if there are drastic variations to that staff would have the developer go through a public process again. Mayor Trude indicated they have never done a project like this and whatever is built in the City they want to make sure they endure over time. Councilmember Knight asked what will be the buffer for the back of the homes. Mr. Carlberg indicated there is a sixty -five foot rear yard setback requirement that was approved with the original PUD and then there is the railroad right -of -way and with the landscape plan there will be additional plantings along the backs of the 8 -10 foot White Pines as a buffer. The developer did indicate they might also look at some type of fence. Councilmember Bukkila stated in 2005, what was approved was the twin homes so what is before them is to change that to single detached townhomes and if they were not to approve the change, what would happen. Mr. Carlberg stated the developer would then be required to build the attached twin units as originally approved. Councilmember Bukkila asked staff to review what a PUD does and what is required with a PUD. Mr. Carlberg reviewed the PUD standards with the Council. Councilmember Bukkila indicated she is hesitant to introduce something she would consider Minneapolis row housing. As far as the pictures she sees and the properties that exist, there seems to be a vast difference and the likelihood they are going to end up with something the same and not what is pictured is very concerning and she did not like the five foot setback, in particular if two two -story homes are built side by side. Mayor Trude stated the Council can approve or not approve specific plans or ask the applicant to come back with more information on who the builder will be. Mr. Carlberg thought these homes will be similar to the single family homes across the street. The price point discussed at the Planning and Zoning Commission meeting was $250,000. The four lots across the street have sold in the $220,000 range. He thought they would be getting a product that is marketable and fits into the area. Mayor Trude stated she found a couple of the proposed models unattractive. Councilmember Bukkila agreed. © The Council reviewed the photos of the proposed models. Mr. Carlberg noted if there is a product the Council does not like, they could remove it. a Regular Andover City Council Meeting Minutes —February 17, 2015 Page 6 Councilmember Bukkila indicated she is looking for something that would consistently fit into the surrounding neighborhood and the row house style is not something that would fit. She stated something she does like is the full brick around the entire garage, shakes and siding mixture along with masonry in the front yard and the patio style. Those things are a lot different than what is existing. Mayor Trade thought they may need more detail on the plans before approval. Councilmember Goodrich asked if reducing the setback from ten to five feet made it more difficult for the landscaping. He wondered why there was a change. Mr. Carlberg stated the landscaping should not be an issue, there might be less landscaping between the buildings but the front should still have adequate space for landscaping. He stated there is twenty feet right now between the structures with zero lot lines for the twin homes and if separated they need at least five feet between the lots to get the same building pad which is forty feet wide. Mayor Trade thought there was demand for this type of product but she is a little concerned about mixing up the two -story and one -story buildings. She thought this was an undesirable area to live in generally so they have to find a certain type of customer. She thought there was a demand for association maintained homes. She thought they needed to see more information on © what is being built. Mr. Jondahl, representing LAMB Properties was at the meeting to answer questions. The Council continued to discuss the proposed homes with staff. Mr. Jondahl stated they are trying to create an association maintained single family looking neighborhood so they can capture the home sales and make this development work. He presented a concept of the type of homes they want to build and it is a matter of taking the time and effort to put together homes that will fit. They need the five foot setback to make the homes work out and fit. Mayor Trade asked if they are planning on selling the lots and then have different builders. Mr. Jondahl stated they have one particular builder in mind, Next Level Homes is one that will likely be designing and building the homes but he did not think the developer wanted to be committed to the one builder in case it does not work out but they will be committed to the design. Next Level Homes is ready to start building once approved. Mayor Trade stated she is not ready to approve all of the six plans. Mr. Jondahl stated they have brought forward concepts of the two story and the rambler look and they would like to work through the details with staff. Councilmember Bukkila indicated she did not want to leave this © up to staff and would like to see the plans herself. She stated she likes what she sees in the plans but wants more of a commitment then what they have been shown as a concept of what might be built. Regular Andover City Council Meeting Minutes — February 17, 2015 Page 7 Mayor Trude thought the issue was they were trying to put two different townhome designs together and they do not fit well. She thought maybe the developer could distinguish a few lots as two story lots which might help. Mr. Jondahl stated they are going to put up a product that has great curb appeal and needs to have the new look, the Craftsman Style. The two -story will give the development a great buffer between the railroad tracks and the existing neighborhood. Mayor Trude stated she is supportive of the concept but not supportive of giving them cart- blanche to build whatever they want to build. She would like to table this and have the developer come back with further design information for review. She indicated she is supportive of the narrow lots. Councilmember Bukkila stated she would be fine with the lot size as long as the developer can show her the architectural detail and show them the design will fit because right now it does not fit. Councilmember Goodrich indicated he would like to have some control on what this is going to look like. Councilmember Knight stated the development as proposed is undesirable in his opinion and improvements need to be made. Mr. Dickinson reviewed the concept items the Council liked and did not like and indicated this to the developer. Councilmember Bukkila thought the developer was on the right path but thought it needed to come back for further review and approval. The Council reviewed with the developer that build plan changes need to be made and brought back for further review. Mayor Trude stated she wants the neighborhood to look like it all fits together. Mr. Jondahl stated they are trying to compliment the single family neighborhood and make it all come together. Motion by Bukkila, Seconded by Goodrich, to table this item to the March 3, 2015 City Council meeting. Motion carried unanimously. SCHEDULE MARCH EDA MEETING Mr. Dickinson requested the Council schedule a March EDA Meeting. The Council discussed the draft agenda. Motion by Bukkila, Seconded by Knight, to schedule an EDA Meeting on March 17, 2015, at 6:00 p.m. Motion carried unanimously. ® Regular Andover City Council Meeting Minutes —February 17, 2015 Page 8 ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders /community events. MAYORICOUNCIL INPUT (State of the Cities Presentation) Mayor Trude stated she attended the State of the Cities meeting at Greenhaven Golf Course and she thought the State of Cities looked excellent. All of the cities are back in full development mode and thought there was beginning to be a shortage of business space in Andover and other communities. (Mayor's Prayer Breakfast) Mayor Trude stated on March 13`x' is the Mayor's Prayer Breakfast at Greenhaven Golf Course. RECESS Mayor Trude recessed the regular City Council meeting at 8:53 p.m. to a closed session of the eCity Council to discuss Open Space Land Purchase Negotiations Update — PID 11- 32- 24 -24- 0001. RECONVENE The City Council reconvened at 9:17 p.m. ADJOURNMENT Motion by Goodrich, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 9:18 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary X Regular Andover City Council Meeting Minutes — February 17, 2015 Page 9 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — FEBRUARY 17, 201 S TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 SPECIAL PRESENTATION — INTRODUCTION OF ANOKA COUNTY SHERIFF DEPUTIES.................................................................................................. ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 2 APPROVALOF MINUTES ............................................................................ ............................... 2 CONSENTITEMS .......................................................................................... ............................... 3 ApprovePayment of Claims ........................................................................ ............................... 3 Approve Sixth Amendment to JPA/Street Maintenance Program/North Metro Regional Street MaintenanceConsortium ..................................................................... ............................... 3 Annual Review /Temporary Greenhouse /Mickman Brothers Garden Center /2218 Bunker Lake BoulevardNW ..................................................................................... ............................... 3 Approve Plans & Specs /Order Advertisement for Bids /15- 2/2015 Street Overlays (R015 -15). 3 Approve Market Rate Wage Adjustments ................................................... ............................... 3 Approve Application for Exempt Permit/Ducks Unlimited ........................ ............................... 3 Accept Resignation Maintenance Worker ................................................... ............................... 3 Consider Approval /Extension of Liquor License /Tanners Station .............. ............................... 3 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 3 HOLD PUBLIC HEARING /ORDER PLANS & SPECIFICATIONS /15 -14 /THE MEADOWS OF ROUND LAKE OVERLAY ( R016- 15) ................................................ ............................... 3 CONSIDER PLANNED UNIT DEVELOPMENT AMENDMENT — COUNTRY OAKS WEST — LAMB PROPERTIES, LLC Motion to table ........................................... ............................... 4 SCHEDULEMARCH EDA MEETING ......................................................... ............................... 7 ADMINISTRATOR'S REPORT ..................................................................... ............................... 8 MAYOR/COUNCIL INPUT ........................................................................... ............................... 8 State of the Cities Presentation .................................................................... ............................... 8 Mayor's Prayer Breakfast ............................................................................. ............................... 8 RECESS CLOSED SESSION PURCHASE NEGOTIATIONS PID 11- 32 -24 -24 -0001 .............. 8 RECONVENE................................................................................................. ............................... 8 ADJOUNMENT.............................................................................................. ............................... 8 coal