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HomeMy WebLinkAboutWK - April 28, 2015ANLb Y O F 6 1685 CROSSTOWN BOULEVARD N.W. • ANUUVtK, MINNEbUTA 55304 • (76 3) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, April 28, 2015 Conference Rooms A & B 1. Call to Order — 6:00 p.m. 2. City Council Strategic Planning/2015 -2016 Goal Setting Discussion - Administration 3. 2016 -2020 CIP Discussion & 2015 CIP Progress Report - Administration 4. 2015 General Fund Budget Progress Report - Administration 5. March 2015 City Investments Review - Administration V 6. Other Business 7. Adjournment u H ANDOVER CITY COUNCIL WORKSHOP MEETING —APRIL 28, 201 S MINUTES The Workshop Meeting of the Andover City Council was called to order by Mayor Julie Trade, April 28, 2015, 6:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila (arrived at 6:12 p.m.), Valerie Holthus and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Public Works Director /City Engineer, David Berkowitz Fire Chief, Jerry Streich Others 2016 -2020 CIP DISCUSSION & 2015 CIP PROGRESS REPORT Mr. Dickinson explained in late March, Administration/Finance distributed baseline worksheets to Department Heads for the 2016 -2020 CIP kick -off. Subsequent discussion will center on the 2016 -2020 CIP development and the need of other committees (Vehicle Purchasing and Facility Management Committees) and commissions (Park and Recreation & Community Center Advisory) to start their work. Mr. Dickinson stated the City is looking at installing some mobile resource management tools on city vehicles. This would track activity and materials on the vehicles. Mayor Trade asked where they would put this under on the budget. Mr. Dickinson stated this project is something that technically could be done through the Central Equipment Fund and there are funds available. They would also be bringing in some utility funds to facilitate the project. Mr. Dickinson stated this will be able to track the salt going out snowplowing and they will be able to better control the pollutants and ultimately should pay for itself through reduced product. He stated also during a snow event they will be able to track where the trucks are and where they have been. QCouncilmember Holthus asked how much this would cost. Mr. Berkowitz indicated the trackers cost a little under $10,000 and the trackers can be switched to different vehicles based on the time of year. ® Andover City Council Workshop Meeting Minutes —April 28, 2015 Page 2 Mr. Berkowitz explained how the process works today and how the tracking software can help Public Works with their efficiencies. Councilmember Bukkila arrived at 6:12 p.m. Councilmember Holthus asked how many days a week would this be used. Mr. Berkowitz stated they would be used whenever they had a snow event or whenever a vehicle with the unit is attached to is used. Councilmember Knight asked if there are roads that needed to be plowed first. Mr. Berkowitz stated they plow emergency and thoroughfares roads first. Mayor Trude stated this will help to control the pollutants because the State and MPCA are starting to crack down on the pollutants going into the drinking water. Councilmember Holthus asked if this would be mainly used for snow plowing and street sweeping. Mr. Dickinson stated that is correct but they could also use them for a number of other operations including public safety. Mayor Trude stated one of her concerns is the storage of data and there is not going to be anyone looking at this constantly. Mr. Berkowitz stated they will be watching them during snow events and as they evaluate streets. Chief Streich stated they could use these for emergency management also in order to track storm problems or help monitor clean up. Council consensus was to proceed forward with the mobile resource management tool project. Mr. Dickinson indicated approval would be on the May 5, 2015 Council meeting agenda. Mr. Dickinson reviewed a progress update on the 2015 projects with the Council. Mr. Dickinson asked for Council input on future projects. Councilmember Bukkila stated under facility management they have the veteran's memorial and they want to do this when they get the city campus finished but she did not see this being done for $10,000. She would like to see something more significant and not just a flag pole. She indicated she would like to see some concepts or have residents in the City design something they would like to see. CITY COUNCIL STRATEGIC PLANNING /201 5 -2016 GOAL SETTING DISCUSSION Mr. Dickinson explained pursuant to direction provided by the City Council at the March 24, 2015 Council Workshop meeting, City Administration will be facilitating a Strategic Planning/2015 -2016 Goal Setting Discussion with the City Council. © Andover City Council Workshop Meeting Minutes — April 28, 2015 Page 3 Mr. Dickinson stated the goal setting discussion is a start for making ideas happen in the years to come and not just the upcoming year. Mr. Dickinson reviewed the Council identified challenges: • Make sure the City retains and recruits quality employees. • Too much of the City acreage is zoned residential and they need more commercial to have a stronger tax base. Councilmember Knight stated as a general statement, they want to increase the commercial tax base. Councilmember Bukkila stated she did not want to force anything that can't carry its own weight. • Need to be current with technology in order to communicate with the residents in the community. Councilmember Bukkila stated she would like to see some more forecasting with demographics. She thought the recreation areas were piecemealed together and she would like to see an overall goal. She is not sure if they spent too much money on this item because none of it has been done well. There is no big plan for the build out of a park. Mayor Trude thought turnover of Commission members means turnover of current plans. • Are we staying current with our public safety services. Chief Streich stated on this item it is hard to get volunteers with all of the requirements put on them from the Government. • Keeping the Andover community aesthetically appealing to current and future residents. It was determined that Council is reactive and not proactive with code enforcement and maybe the City should start getting proactive. Mr. Dickinson reviewed Council identified opportunities. Mr. Dickinson asked if the Council wanted to continue looking at additional open space property. Councilmember Holthus thought there was not enough land to purchase more and also where there is open space people do not want to sell. Councilmember Knighted stated they © could look at smaller parcels as an alternative. The Council did not want to go for another referendum for open space at this time. © Andover City Council Workshop Meeting Minutes —April 28, 2015 Page 4 Mayor Trude thought they should work with long term families of the community who want to sell their land so they do not end up making mistakes or being taken advantage of. Mr. Dickinson stated staff is there to help them but they do not want to inject themselves in to the residents' private matters. Mayor Trude thought the Fun Fest is an opportunity to get information out to the community. The Council recessed at 7:45 p.m. The Council reconvened at 7:50 p.m. Council was not interested in transit services coming into the City. They would like to focus on commuter routes though. Councilmember Knight stated there is a potential to expand the Community Center for all age groups because they have a lot of seniors now in the community. Mayor Trude indicated they should explore expanding the Community Center. Councilmember Holthus stated they should determine the viability for the expansion of a ® community center. She indicated they could collaborate with Community Education and expand them to the Community Center. Explore programming and make it a broader opportunity. Council consensus was to explore the opportunity to expand the Community Center. Mr. Dickinson reviewed staff identified challenges and opportunities with the Council. Mr. Dickinson reviewed the Council goals. Councilmember Knight suggested they dedicate one page in the newsletter for City information for the public. Councilmember Holthus stated she has heard people would like to have more human interest stories. The Council made the following changes to the Council identified Visions and Goals: Remove the last sentence from item 1. Combine Items two and three together, removing the last sentence on item two and remove "increase" in item three. Remove the following from item 4: "through exploring additional open space property acquisitions and commit to a program to maintain existing open space purchases." Item 5 change "Guarantee" to "Commitment to ". Remove "Department and Anoka County Sheriffs Department" and replace with "Fire and Law Enforcement Service ". Mayor Trude indicated there should be some wording in item 6 that includes "Public Engagement ". © Andover City Council Workshop Meeting Minutes — April 28, 2015 Page 5 Item 7 insert the words "through organizational memberships" after respond. The Council requested item 8 be rewritten to simplify. The Council felt on item 9 "Lilac and Sumac' should be replaced with "landscape ". Remove the last sentence in item 10. On item I 1 change "Embrace" to "Explore ". Item 12, remove the words "take advantage" and replace with "utilize ". Item 15 the last "to' should be changed to "too'. The Council requested item 17 be removed except the last part that reads: "that equally benefits all of Andover" which should be added to the end of item 16. Item 19 should read "Develop and effective Emergency Preparedness Plan to come to the aid of those in Andover when eaffected by natural disasters, community or possible terroristic attack." Item 23, remove "Provide" and replaced with "Support". Also remove the last part of the sentence after the comma. On item 24, remove "and/or transit services" from the sentence. ® The Council requested item 25 be removed. Mayor Trude also requested on item 26 that the word "develop" be changed to "explore" and add "Park" after "Lake ". She indicated she did not want the residents by Kelsey Round Lake Park to feel like the City was going to develop the park. The Council asked to have staff reword item 28. They also thought there should be more discussion on items 29 and 33. Item 30 remove "growing families through" from the goal. The Council requested items 31, 32, 34, 35, 36 and 37 be removed from the Council goals. The Council added item 40 "Review Newsletter Content' to the list of goals. Mr. Dickinson reviewed staff goals with the Council. Mayor Trude thought staff needed to remove some of the old goals they had on the list and add new ones that the Council comes up with. She stated there is a goal she added that is not on the list. "Evaluate whether current policies and codes inhibit families from improving and upgrading their homes and remove any unnecessary barriers to allow them to increase the market value of their home and update their property ". Mr. Dickinson stated they will add "working on the aging © housing stock ". He stated the next time they review this they will work on a strike through, underline document and a clean document so the Council sees how it is finalized and what changes have been made. © Andover City Council Workshop Meeting Minutes —April 28, 2015 Page 6 2015 GENERAL FUND B UDGET PROGRESS REPORT Mr. Dickinson reviewed the information with the Council. MARCH 201 S CITY INVESTMENTS REVIEW Mr. Dickinson reviewed the information with the Council OTHER TOPICS Mr. Berkowitz stated the no parking signs on 149`h Avenue will possible be removed and he has received 12 emails from residents against the removal, one to remove the signs. He asked the Council what they want staff to do. He wondered if there should be a neighborhood meeting to get resident feedback. Mr. Berkowitz indicated the residents that want the no parking signs to remain want them all the way up to Uplander Street. Councilmember Bukkila stated the email she received indicated they were concerned the no parking would be on both sides and were fine with it being on one side. © The Council indicated they would prefer a neighborhood meeting to find out exactly what the residents wanted. ADJOURNMENT Motion by Bukkila, Seconded by Holthus, to adjourn. Motion carried unanimously. The meeting adjourned at 9:10 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary X