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HomeMy WebLinkAboutCC - May 19, 2015(AN T y" D OVE O F 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 (763) 755 5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Tuesday, May 19, 2015 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (4/28/15 Workshop; 515115 Regular) Consent Items 2. Approve Payment of Claims — Finance 3. Approve Plans & Specs /Order Quotes/Rose Park Parking Lot Construction/14 -13 — Engineering 4. Approve Refuse & Recycler Hauler Licenses — Administration 5. Approve Consultant/City Campus Expansion Master Plan/15 -22 - Engineering 6. Approve Premises Permit/Willy McCoys /Andover Huskies Youth Hockey Association — Administration Discussion Items 7. Anoka County Sheriff s Office Monthly Report — Sheriff 8. 2014 Audit Presentation/Redpath & Company, LTD — Finance 9. Consider Lot Split — 15260 Nightingale Street NW — Christopher and Paulette Hynes - Planning 10. Consider Conditional Use Permit — Liquor License — 13753 Ibis Street NW — Sam Leon — Planning Staff Items 11. Schedule June Workshop — Administration 12. Administrator's Report —Administration Mayor /Council Input Closed Session — Union Negotiations Adjournment 0 REGULAR ANDOVER CITY COUNCIL MEETING — MAY 19, 2015 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Julie Trude, May 19, 2015, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Mike Knight, Sheri Bukkila, Valerie Holthus and James Goodrich Councilmember absent: None Also present: City Administrator, Jim Dickinson Director of Public Works /City Engineer, David Berkowitz City Attorney Scott Baumgartner Others PLEDGE OFALLEGIANCE RESIDENT FORUM No one wished to address the Council. AGENDA APPROVAL Staff included supplemental information for the Sheriff's Report. Mayor Trude asked to move Item 9 (Consider Lot Split —15260 Nightingale Street NW) before all discussion items. Motion by Holthus, Seconded by Knight, to approve the Agenda as amended above. Motion carried unanimously. APPROVAL OFMINUTES April 28, 2015, Workshop Meeting: Correct as amended. Councilmember Holthus requested a correction on page two, line 7, "Mr. Berkowitz stated they would be used whenever they had a snow event or whenever the vehicle a unit is attached to is used" She noted that sentence needs to be reworded to make sense. Councilmember Holthus also asked if there should have been a motion made on the item rather than Regular Andover City Council Meeting Minutes — May 19, 2015 Page 2 a consensus. Mr. Dickinson stated that came through as a Consent Agenda item on their next Council meeting. They do not take formal action at any workshop so usually any action to proceed forward would be directed to the next Council meeting. Mayor Trude stated they were also informed that it was within budget guidelines and that staff could have moved forward under budgetary guidelines because the purchase was under $10,000 and was within a department's budget but it was a new project and the reason why it came before the Council was for review and authorization. Mayor Trude stated on page 7, they were reviewing goals and on line 22 and line 32 when done, it does not make any sense. She stated their direction was they wanted to combine number two and three and she thought staff understood what they wanted. Mr. Dickinson noted on line 21 and 22 the minutes do indicate to combine items two and three so when it comes back they will be combined and rephrased. Mayor Trude stated she would prefer on line 32 that they do not have the strike through so it reads like a sentence, She stated on page 9, line 15, Item 17 everything is struck through except a little section and that is not really clear what that is supposed to be combined with. Mr. Dickinson stated he understood what was being indicated in the minutes and he would make sure with the next reading the language would be rephrased. Mayor Trude thought they should not have the strike through on the minutes. Mr. Dickinson stated he understood what the intent was but can remove the strike through. Mayor Trude indicated these could be left as is as long as Mr. Dickinson understood what needed to be changed. Motion by Bukkila, Seconded by Holthus, to approve the minutes as amended above. Motion carried unanimously. May 5, 2015, Regular Meeting: Correct as amended. Councilmember Goodrich requested a correction on page six, line 15, he wanted to add the following wording to the minutes: "Councilmember Goodrich wanted to confirm that the request for this evening is just three new bermed tanks and the next step if approved would be working out the landscape with the City staff. Councilmember Goodrich also wanted to confirm that the existing above ground tanks would remain if the three additional tanks are not approved. Mr. Carlberg confirmed his understanding." Mayor Trude stated on page seven, line 17, "Councilmember Bukkila stated she would like a hazard analysis" and Mayor Trude thought Councilmember Bukkila actually asked for the workshop and Mayor Trude concurred. Councilmember Bukkila stated she asked for the hazard analysis and © Mayor Trude recommended it go to a workshop. Mayor Trude stated she would leave that one alone. Motion by Goodrich, Seconded by Bukkila, to approve the minutes as amended above. Motion carried unanimously. ® Regular Andover City Council Meeting Minutes — May 19, 2015 Page 3 CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Approve Plans & Specs /Order Quotes /Rose Park Parking Lot Construction/14 -13 (See Resolution R047 -15) Item 4 Approve Refuse & Recycler Hauler Licenses Item 5 Approve Consultant/City Campus Expansion Master Plan/15 -22 Item 6 Approve Premises Permit/Willy McCoys /Andover Huskies Youth Hockey Association (See Resolution R048 -15) Motion by Knight, Seconded by Goodrich, approval of the Consent Agenda as read. Motion carried unanimously. CONSIDER LOT SPLIT — 15260 NIGHTINGALE STREET NW — CHRISTOPHER AND PA ULETTE HYNES Mr. Dickinson stated the property owner proposes to create a new 0.313 acre R4- Single Family Urban lot and retain a 2.953 acre R -4 Single Family Urban lot for the existing home; as requested © by Chris and Paulette Hynes. Mr. Dickinson reviewed the staff report with the Council. Motion by Bukkila, Seconded by Knight, to approve resolution R049 -15, approving a lot split request to subdivide into two parcels in the R -4 Single Family Urban District for the property located at 15260 Nightingale Street NW. Motion carried unanimously. ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT Commander Halweg, Anoka County Sheriff's Department presented the April monthly report. Councilmember Bukkila asked Commander Halweg to review how people should request extra patrols in their neighborhoods if they are having problems with traffic or vacation checks. Commander Halweg stated the residents can call the Sheriff's Office main number 763 - 323 -5000 and tell them they would like a vacation/extra patrol request. Let them know the duration of time and if anyone is supposed to check on the home along with contact phone numbers and so forth. 2014 A UDIT PRESENTA TIONIREDPA TH & COMPANY, LTD. Mr. Dickinson explained Peggy Moeller, CPA, an Audit Partner with the City's auditing firm, © Redpath and Company, Ltd., will be providing a presentation to the City Council related to the City of Andover Comprehensive Annual Financial Report (CAFR) as of December 31, 2014 and the corresponding Management Report. ® Regular Andover City Council Meeting Minutes — May 19, 2015 Page 4 Ms. Peggy Moeller, CPA for Redpath & Company reviewed the 2014 Annual Andover Audit with the Council. Mayor Trude thanked Ms. Moeller for a very thorough and complete report. Councilmember Holthus asked if Ms. Moeller had any suggestions regarding the fund balance they have. She wondered if they have too much of a fund balance or are they sitting where they should be. Ms. Moeller thought they are at the right level and the fifty percent for cash flow is a minimum and three percent for contingencies is rather low. She thought it would be prudent to have a little more than that because they never know when something is going to happen. She did not believe Andover had too much fund balance. Councilmember Knight wanted to compliment Mr. Dickinson and the staff for the great work they have done. Motion by Knight, seconded by Holthus, to receive the Comprehensive Annual Financial Report as of December 31, 2014 and the Annual Andover Audit report by Redpath and Company. Motion carried unanimously. © CONSIDER CONDITIONAL USEPERMIT— LIQUOR LICENSE —13753IBISSTREETNW- SAM LEON Mr. Dickinson stated the applicant is requesting a Conditional Use Permit (CUP) for a Liquor License to allow for on -site liquor sales for a new restaurant to be built on the property located at 13753 Ibis Street NW. Mr. Dickinson reviewed the staff report with the Council. Councilmember Knight asked if the standard liquor license include all types of liquor. Mr. Dickinson stated the license would deal with intoxicating liquors; beer, wine and hard liquors. Mayor Trude stated she would like to have a reference of the code in the actual resolution related to food sales. She indicated she would like to have an additional condition four in the resolution referencing the City Code requirement 3 -1, requiring food sales be maintained at a percentage to alcohol sales. City Baumgartner stated this is already a part of the City Code so if they violate part of the City Code there are remedy provisions within the code itself to deal with that violation. The difficulty is if they put this in as part of the Conditional Use Permit and there is a violation or alleged violation, they would have to prove that violation. © Mayor Trude thought she was trying to be pro- active and wondered if they could include a reference to the City Code or is it just implied. Mr. Dickinson stated the City Code is provided to the applicant with the liquor license application and is reviewed with the applicant what the requirements are. Regular Andover City Council Meeting Minutes —May 19, 2015 Page 5 Motion by Bukkila, Seconded by Knight, to approve resolution R050 -15, a Conditional Use Permit for a liquor license at 13753 Ibis Street NW. Motion carried unanimously. SCHEDULE JUNE WORKSHOP MEETING Mr. Dickinson requested the Council schedule a Workshop Meeting to discuss topics as detailed in the staff report. Suggested dates are June 23`d or June 30th at 6:00 p.m. or another date and time acceptable to the Council. The Council discussed the draft agenda and available dates. Council requested this item be brought back to the next Council meeting with new dates for either June 22nd or June 29th as discussed. Mayor Trude also requested the Planning and Zoning Commission be asked what date would work best for them as well. ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative © updates, updates on development /CIP projects, and meeting reminders /community events. Mr. Dickinson stated in the last newsletter they advertised to seek out Community Center Advisory Commission applicants. There are a few applicants and he is suggesting tentatively setting aside 6:00 p.m. on June 2, 2014 as a potential time to interview candidates. Motion by Bukkila, Seconded by Goodrich, to schedule a Community Center Advisory Commission Interview meeting at 6:00 p.m. on June 2, 2015. Motion carried unanimously. MAYOR/COUNCIL INPUT (Modern Chic Boutique) Councilmember Holthus stated the Modern Chic Boutique at Downtown Center is really a cute shop and everyone should go check it out. (Junior Achievement Sale) Councilmember Holthus stated Junior Achievement just had their sale of items that students make in the District and it was a very successful sale. ( Northgate Liquors Grand Remodel Sale) Mayor Trude stated Northgate Liquors in Andover has expanded and will be having a grand opening Memorial Day weekend sale. (Restaurant News) Mayor Trude stated the new restaurant coming is by Pizza Ranch, and Willy © McCoy's is hoping to open by the end of July. © Regular Andover City Council Meeting Minutes — May 19, 2015 Page 6 RECESS Mayor Trude recessed the regular City Council meeting at 8:05 p.m. to a closed session of the City Council to discuss Union Negotiations. RECONVENE The City Council reconvened at 8:26 p.m. ADJOURNMENT Motion by Bukkila, Seconded by Holthus, to adjourn. Motion carried unanimously. The meeting adjourned at 8:26 p.m. Respectfully submitted, Sue Osbeck, Recording Secretary H H Regular Andover City Council Meeting Minutes — May 19, 2015 Page 7 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — MAY 19, 2015 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ ............................... 1 CONSENTITEMS .......................................................................................... ............................... 3 ApprovePayment of Claims ........................................................................ ............................... 3 Approve Plans & Specs /Order Quotes /Rose Park Parking Lot Construction/14 -13 (R047 -15). 3 Approve Refuse & Recycler Hauler Licenses .............................................. ............................... 3 Approve Consultant/City Campus Expansion Master Plan/ 15- 22 ............... ............................... 3 Approve Premises Permit/Willy McCoys /Andover Huskies Youth Hockey Association (R048- 15) ....................................................................................................... ............................... 3 CONSIDER LOT SPLIT —15260 NIGHTINGALE STREET NW — CHRISTOPHER AND PAULETTEHYNES ( R049- 15) ................................................................. ............................... 3 ANOKA COUNTY SHERIFF'S OFFICE MONTHLY REPORT ................. ............................... 3 © 2014 AUDIT PRESENTATION /REDPATH & COMPANY, LTD ............... ............................... 3 CONSIDER CONDITIONAL USE PERMIT — LIQUOR LICENSE —13753 IBIS STREET NW — SAM LEON ( R050- 15) ............................................................................ ............................... 4 SCHEDULE JUNE WORKSHOP MEETING ................................................ ............................... 5 ADMINISTRATOR'S REPORT ..................................................................... ............................... 5 MAYOR/COUNCIL INPUT ........................................................................... ............................... 5 ModernChic Boutique ..................................................................................... ............................... 5 JuniorAchievement Sale ................................................................................. ............................... 5 Northgate Liquors Grand Remodel Sale .......................................................... ............................... 5 RestaurantNews .............................................................................................. ............................... 5 RECESS TO CLOSED SESSION UNION NEGTIATIONS .......................... ............................... 5 RECONVENE................................................................................................. ............................... 5 ADJOURNMENT............................................................................................ ............................... 5 HD