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HomeMy WebLinkAboutMay 21, 2015C I T Y O F N 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CLAN DOVER. MN. US Regular Park & Recreation Commission Meeting May 21, 2015 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (4/27/15) - Special Workshop Meeting 4. Approval of Minutes (5/7/15) — Regular Meeting 5. Consider Scoreboard Relocation to Sunshine Park/15 -33 6. Consider Protective Netting Quote at Andover Station North Ball Field Facility, Cont. /15 -34 7. Consider Parcels to Sell 8. Update of Joint Meeting with City Council on May 26, 2015 9. 10. Outstanding Items 11. Chair's Report 12. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss the 2016 -2020 Park Capital Improvement Plan, Cont. B. Adjournment x • °= 2:"F , `v , �PMIWEEEKfA ilI PARKAND RECREATION COMMISSIONMEETING MAY21, 2015 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on May 21, 2015 at 7:00 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl, Commissioners Ted Butler, Sarah Elstrom, Angela Marinello, and Mark Miskowiec Commissioners Absent: Commissioner Alisa Lewnau Also Present: Assistant Public Works Director, Todd Haas Others RESIDENT FORUM No one appeared to address the Commission I.1JJC 01YlffU Iir//T&M9 Motion by Commissioner Lindahl seconded by Commissioner Miskowiec, to approve the minutes of the April 27, 2015 Workshop Meeting on a 5 -ayes, 0 -nays, 1- absent ( Lewnau), 1- Present (Marinello) vote. Motion by Commissioner Elstrom seconded by Commissioner Miskowiec, to approve the minutes of the May 7, 2015 Regular Meeting on a 4 -ayes, 0 -nays, 1- absent ( Lewnau), 2- Present (Butler and Marinello) vote. UPDATE OF SCOREBOARD RELOCATION TO SUNSHINE PARK Mr. Haas reviewed this item is an update in regards to the relocation of the scoreboards from Prairie Knoll Park to Sunshine Park soccer /football fields for the south and middle fields. Based on the discussion from the last meeting, the Park Commission indicated interest in utilizing the Park Improvement Fund that is available to relocate the scoreboards from Prairie Knoll Park to Sunshine Park. As far as the engineering design and installation of the wiring for the scoreboards, this could be included in 2016 CIP at $23,000 (approximately $18,000 for the wiring and $5000 for design/inspection). The following were provided for Commission review: Regular Andover Park & Recreation Commission Meeting Minutes — May 21, 2015 Page 2 • Quote from AIM Electronics to relocate the football scoreboard from Prairie Knoll Park to Sunshine Park $7,850. • E -mail estimate from electrical engineering consultant to provide electrical service to the scoreboards which is estimated to be $17,800. Note — Staff estimated design and inspection at about $5000 for the electrical engineering consultant. Staff has not heard anything from North Metro Soccer Association about the possibility of contributing to help in the relocation of the scoreboards. The Park and Recreation Commission is requested to consider relocation of the scoreboards from Prairie Knoll Park to Sunshine Park, Project 15 -33. The football association is paying for the new scoreboards and the removing of the existing scoreboards. Chair Stenzel requested more bids be obtained for the electrical work before it is done. Mr. Haas stated a minimum of two quotes will be obtained from contractors. Motion by Commissioner Lindahl seconded by Commissioner Elstrom, to recommend to © City Council approval of the relocation of the scoreboards from Prairie Knoll Park to Sunshine Park, Project 15 -33 as proposed on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. CONSIDER PROTECTIVE NETTING QUOTE AT ANDOVER STATIONNORTH BALL FIELD FACILITY, CONT 115 -34 Mr. Haas reviewed this item was tabled from the last meeting on May 7, 2015. Staff met with a local fencing contractor at the facility to review options of fencing and/or netting of both the west and middle fields. The fencing contractor is waiting for pricing for the netting company before they can submit an estimate to the City. As a reminder, this is not identified in the Capital Improvement Plan for 2015. The Park Commission may wish to utilize the $15,000 annual miscellaneous fund that is available each year. With the higher cost, we are not sure what the commitment will be from the Andover Baseball Association (ABA). Previously ABA has committed to offer to pay for half the cost but that was a commitment based on netting only. The Park and Recreation Commission is requested to consider the option of netting and fencing of the west ad middle field at Andover Station north Ball Field Facility. Mr. Haas reviewed the fence install quote from Freedom Fence, Inc. for $8,400 for installation of raising 8' fence on the first base line 12' fence third base line with galvanized chain link fence material. The estimate includes the labor. The second quote received for the install of two backstops of installing 10' of netting above overhanging hood. Posts and installing baseball netting - $7984 Regular Andover Park & Recreation Commission Meeting Minutes — May 21, 2015 Page 3 The third quote received for the raising of 8' fence lines along the first and third base lines with 4' high baseball netting. Material and labor was estimated at $6,800. Chair Stenzel asked what the current height was and Mr. Haas stated 16'. Chair Stenzel believes the bigger issue is the balls that go over the top of the backstop and into the seating area of the adjacent field. He asked if the existing hood would remain and Mr. Haas stated it would go straight up the existing backside of the backstop. Commissioner Miskowiec asked what the life expectancy of the chain link fencing would be and Mr. Haas estimated 10 -20 years depending on the number of balls that hit it. Commissioner Butler stated he has seen other configurations of netting and fence in other communities. Mr. Haas stated he will ask for a quote for some protection over the spectator seating area. Chair Stenzel and Commissioner Marinello agreed. Chair Stenzel asked Mr. Haas to speak with the ABA on the options and confirm if they will be funding any of the cost. CONSIDER PARCELS TO SELL Mr. Haas reviewed the two parcels that should be considered as potential parcels to sell © are: • Cedar Crest Park located at 3909 —174th Lane NW (Park 32A on City Park Map) $60,000 is market value according to Anoka County records. The City may wish to let this parcel go back to Anoka County to sell. • Landlocked Park located at 15543 Prairie Road NW (Park 72D on City Park Map) $20,000 is market value according to Anoka County records. The adjacent neighbors will be notified to see if any have interest in purchasing. It will be necessary for the Park Commission to make recommendation to the City Council. The recommendation regarding the two parcels is scheduled to be discussed at the City Council joint meeting that is scheduled on May 26, 2015. The consensus of the Commission was to recommend to the City Council to sell the two parcels. Motion by Commissioner Butler seconded by Commissioner Miskowiec, to recommend to the City Council the two parcels Cedar Crest Park reconvey back to County and Landlocked Park be sold with proceeds coming back to the Park Capital Improvement Budget. 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. UPDATE ON JOINT MEETING WITH CITY COUNCIL ON MAY 26, 2015 © Mr. Haas reviewed the joint meeting has been scheduled with the City Council which will start at 6:00 pm. To date the following items are scheduled to be discussed: Regular Andover Park & Recreation Commission Meeting Minutes —May 21, 2015 Page 4 • Discuss 2016 -2020 Park CIP • Discuss Park Replacement Funding • Discuss the Future of the City Park System • Consider Scoreboards at Sunshine Park Soccer - Football Fields /15 -33 • Discuss the selling of Park Property. City Staff developed a list of parks inventory replacement costs totally $297,269 to be discussed at the joint meeting with the City Council. It will take approximately $60,000 year over the next 5 years to complete the items that will need to be replaced. Chair Stenzel asked if the list is comprehensive. Mr. Haas stated Public Works Parks Maintenance Staff evaluated each park along with David Berkowitz, Director of Public Works and himself. Commissioner Butler mentioned Purple Park playground equipment is not listed. Mr. Haas stated the 2016 — 2020 playground replacement plan will be presented at the joint meeting. There is approximately $48,000 allocated per year for playground replacement and $25,000 in the park maintenance fund for various items that are in need of replacement. Purple Park playground equipment replacement may be more than $48,000. © Chair Stenzel stated there needs to be checks and balances to make sure projects are getting done. Chair Stenzel asked the Commissioners if they had any other items to add to the Joint Meeting agenda or are there any of the items that they would like to take the lead on in the discussion. The packets for the Joint Meeting will be delivered to Commissioners May 22, 2015. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on On -Going Projects, and Other Items of Interest. CHAIR'S REPORT Chair Stenzel stated over the past weekend there was a tournament going on in Sunshine Park and there were many people crossing the street. This can be discussed at the Joint Meeting with the Council on the need for a light. Commissioner Butler noted there is no playground equipment at Lunds North Park. Mr. Haas stated it is covered in the Comprehensive Plan as a possible new improvement. Chair Stenzel thanked Mr. Haas for the information on funds spent the last 5 years in the CIP. MR Regular Andover Park & Recreation Commission Meeting Minutes — May 21, 2015 Page 5 ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Butler seconded by Commissioner Lindahl, to adjourn the regular meeting at 7:45 p.m. Motion carried on 6 -ayes, 0 -nays, and 1- absent ( Lewnau) vote. The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on May 21, 2015 at 7:46 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl, Commissioners Ted Butler, Sarah Elstrom, Angela Marinello, and Mark Miskowiec Commissioners Absent: Commissioner Alisa Lewnau Also Present: Assistant Public Works Director, Todd Haas Others DISCUSS THE 2016 — 2020 PARK CAPITAL IMPROVEMENT PLAN Mr. Haas reviewed the Park and Recreation Commission is requested to continue discussing the 2016 — 2020 Parks Capital Improvement Plan (CIP). Mr. Haas provided the following items for Commission review: • Current 2015 -2019 Park CIP • Proposed 2016 -2020 Park CIP • Draft Park Commission meeting minutes from May 7th Mr. Haas reviewed as of right now, only the year 2018 is below the $50,000 end fund balance that is required. The wiring for moving the scoreboards is included and the netting would be an addition. Commissioner Miskowiec stated he would like to see one of the irrigation projects moved up to 2016 such as Terrace Park or Wild Iris Park. A small irrigation project could be moved to 2019 from 2016. Terrace Park should be reduced to $35,000 and moved to 2016. Mr. Haas stated the City Administrator mentioned in the future when a project is platted all park dedication fees will most likely need to be paid prior to the recording of the final © plat. Commissioner Miskowiec stated a new well needs to be put in Fox Meadows Park. Regular Andover Park & Recreation Commission Meeting Minutes — May 21, 2015 Page 6 Chair Stenzel summarized that the message to Council will be planned funds to be spent in Pine Hills North should be used to upgrade existing parks with wells, paved parking lots, field improvements, etc. Commissioner Miskowiec stated there are enough fields within the City; however, there are not enough that are playable and in good condition without irrigation. Mr. Haas noted he heard from the Lacrosse association representative earlier this week they are not promoting the sport more than it is necessary due to lack of playing fields. ADJOURNMENT OF WORKSHOP MEETING Motion by Commissioner Lindahl, seconded by Commissioner Butler, to adjourn the workshop meeting at 8:10 p.m. Motion carried on 6 -ayes, 0 -nays, and 1- absent (Lewnau) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. [4] X