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HomeMy WebLinkAboutMay 7, 2015C I T Y O F' ® (ANDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting May 7, 2015 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (4/16/15) 4. Update of Scoreboard Relocation to Sunshine Park 5. Consider Protective Netting Quote at Andover Station North Ball Field Facility, Cont. 6. Update of Rose Park Parking Lot Construction /14 -13 7. Outstanding Items 8. 9. Chair's Report 10. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss the 2016 -2020 Park Capital Improvement Plan, Cont. B. Adjournment X �. �'_ • c„a -,wee ;. AN PARKAND RECREATION COMMISSIONMEETING MAY 7, 2015 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on May 7, 2015 at 7:00 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl, Commissioners Sarah Elstrom, Alisa Lewnau, and Mark Miskowiec Commissioners Absent: Commissioners Ted Butler and Angela Marinello Also Present: Assistant Public Works Director, Todd Haas Others RESIDENT FORUM No one appeared to address the Commission APPROVAL OF MINUTES Motion by Commissioner Lewnau seconded by Commissioner Miskowiec, to approve the April 16, 2015 minutes as presented on a 4 -ayes, 0 -nays, 2- absent (Butler and Marinello), 1- present ( Elstrom) vote. UPDATE OF SCOREBOARD RELOCATION TO SUNSHINE PARK Mr. Haas reviewed this item is an update in regard to the relocation of the scoreboards from Prairie Knoll Park to Sunshine Park soccer /football fields for the south and middle fields. An estimate was provided to the Commission for review to provide electrical service to the scoreboards, which is estimated to be $17,800. Ms. Twila Hauck from the Andover Football Association (AFA) is still working on receiving estimates for relocating the scoreboards from Prairie Knoll Park to Sunshine Park. To date staff has not heard anything from the North Metro Soccer Association (NMSA) about the possibility of contributing to help in the relocation of the scoreboards. The Park and Recreation Commission will need to determine if the relocation of the scoreboards should be ® included as part of the 2016 CIP. The bid for moving the scoreboard was received from Regular Andover Park & Recreation Commission Meeting Minutes —May 7, 2015 Page 2 AIM Electronics for $7,850. The electrical engineering design/inspection costs are not included and would run approximately $3,000 - $5,000. Ms. Hauck stated new concrete footings /pads at Prairie Knoll Park are needed and the AFA has approved the additional cost of $4,000 for the new concrete footings /pads. The repainting has been removed from the quote for the existing scoreboards. Staff has been told by the scoreboard contractor the scoreboards are in good condition with the exception of the horns. Commissioner Miskowiec asked what the cost is for painting the poles and Mr. Haas stated the Public Works Parks Maintenance Department feels a good cleaning would be enough to make them look better which could most likely be done with City Staff. Ms. Hauck stated she would like to see the scoreboards put up on the poles rather than being stored this year. The deposit has been put down by the AFA this week to the scoreboard supplier to purchase the new scoreboards. CONSIDER PROTECTIVE NETTING QUOTE AT ANDOVER STATION NORTH BALL FIELD FACILITY, CONT. Mr. Haas reviewed this item is in regard to considering the protective netting quote at Andover Station North Ball Field Facility. This item was tabled from the last meeting on April 16, 2015 to allow staff to contact the netting supplier (Beacon Athletics) to verify if the quantities for both ball fields were calculated properly. A drawing was provided from Beacon Athletics to show the design that will help reduce the issues with foul balls. Staff is working on obtaining a quote from Beacon Athletics, which will be presented at the meeting. As far as installing the netting, Public Works staff will evaluate this after the City receives the netting. If it is determined that Public Works staff cannot install the netting, the City will need to hire this out unless the baseball association has volunteers that are capable of completing the installation. Mr. Haas stated since this is not identified in the Capital Improvement Plan for 2015, the Park and Recreation Commission may wish to utilize the $15,000 annual miscellaneous fund that is available each year. The Andover Baseball Association has committed to pay for half the cost. Chair Stenzel asked the current height of the backstop at this time and Mr. Haas stated 15 feet and the design would increase the height to 36 feet. Chair Stenzel stated the majority of the cost is the poles rather than the netting. Mr. Haas stated he would like to get an estimate for installing chain link fencing before a decision is made. Chair Stenzel stated he would like to get a quote on poles and cable for putting up the netting. Chair Stenzel stated his concern in using chain link fencing in the current configuration if the foul balls would be captured. X 1 u X Regular Andover Park & Recreation Commission Meeting Minutes —May 7, 2015 Page 3 Mr. Haas stated Beacon Athletics had suggested the use of chain link fencing. Chair Stenzel asked for a quote for chain link fencing and netting on the sides extending past the dugouts. Mr. Haas stated he has not heard of any safety issues with balls going into the other fields. UPDATE OF ROSE PARK PARKING LOT CONSTR UCTION 114 -13 Mr. Haas reviewed the Park and Recreation Commission is requested to review the proposed plan of the parking lot for Rose Park, Project 14 -13. A copy of the proposed layout was provided for the Commission to review. The City Council has already approved a resolution ordering plans and specs for paving and curbing of the parking lot. The tentative date for approving the plans and specs for paving and curbing of the parking lot by the City Council is May 19, 2015. If the City Council approves the plans and specs, staff will be obtaining a minimum of 2 quotes from paving contractors or look at the possibility of having a change order to one of the existing paving projects that are currently going on in Andover for this upcoming construction season. Mr. Haas noted with removal of the parking stalls on the south side of the parking lot closest to the shelter, 37 standard parking stalls and 1 handicap parking stall are shown on the plan. At this point overflow parking will be on Rose Street NW or vehicles can drive to the north side of the park next to the water tower and park there. The paving of the parking lot will be funded from the Parks Improvement Fund. Mr. Haas indicated storm sewer will be constructed to catch the runoff from the parking lot. The Public Works Department will install the storm sewer, which will be a cost savings to the project. The parking lot will be curbed around the parking lot. Reseeding has been done recently by Public Works on the fields. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates regarding on -going projects, and other items of interest. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lewnau seconded by Commissioner Elstrom, to adjourn the regular meeting at 7:25 p.m. Motion carried on 5 -ayes, 0 -nays, and 2- absent (Butler and Marinello) vote. 1J Regular Andover Park & Recreation Commission Meeting Minutes — May 7, 2015 Page 4 The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on May 7, 2015 at 7:26 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl, Commissioners Sarah Elstrom, Alisa Lewnau, and Mark Miskowiec Commissioners Absent: Commissioners Ted Butler and Angela Marinello Also Present: Assistant Public Works Director, Todd Haas Others DISCUSS THE 2016 — 2020 PARK CAPITAL IMPROVEMENT PLAN The Park and Recreation Commission is requested to continue discussing the 2016 — 2020 Capital Improvement Plan (CIP). The Park and Recreation Commission at this point should be relatively close to having the proposed 2016 — 2020 CIP ready for review by the City Council. At the time this item was prepared by staff the joint meeting with the © City Council had not yet been determined. The joint meeting with the City Council will be held Tuesday, May 26, 2015. Mr. Haas stated depending on what the Commission would like to recommend for projects, the ending fund balance for each of the 5 years shall be $50,000 or more. Chair Stenzel asked if the finance department could provide information on what monies were spent on which projects in 2010 to 2014. Mr. Haas will obtain the information for the Commission. Chair Stenzel indicated he would like to see what was done in the past five years and what was accomplished. Commissioner Miskowiec stated a lot of work was done on Hawk Ridge Park and Pine Hills North Park. Chair Stenzel noted replacement costs are not included in the Park Improvement Fund. Park improvements do not include replacements. The current budget for replacements is approximately $50,000 a year which generally is used for playground equipment replacement. An additional $25,000 is set aside for other miscellaneous items that come up during the year for the Parks Maintenance improvements. Chair Stenzel reviewed the Park Improvement Fund and noted for 2016 the $20,000 irrigation project would be in Andover Lions Park and the $120,000 allocated for the ® parking lot with curb would be for Pine Hills North Park. The $450,000 identified in 2019 would be for the multi - purpose building at Pine Hills North Park. X Regular Andover Park & Recreation Commission Meeting Minutes —May 7, 2015 Page 5 Commissioner Miskowiec stated he would rather drill some wells rather than the storage building for $100,000. Chair Stenzel stated he would prefer to remove the Pine Hills North Park improvement items and drill some wells where irrigation is needed. When the associations were present they said irrigation was needed to make fields playable rather than mentioning paving parking lots. Mr. Haas stated Timber Trails Park needs outfield fencing for the ball field and irrigation for both the ball field and soccer field. $200,000 could be allocated to Timber Trails Park. He reviewed the other parks that were in need of irrigation. Wild Iris Park would be approximately $35,000 - $40,000. Hills of Bunker Lake West Park would be approximately $25,000 — $30,000. Mr. Haas indicated the rebuild of Prairie Knoll Park west field would be $25,000 - $30,000. Hidden Creek East Park and Strootman Park both need irrigation. Lund's North Park is in decent shape but at some point should be irrigated. Chair Stenzel stated he would like to see Fox Meadows Park done. Commissioner Lewnau stated she would like to see the scoreboards put up rather than stored since the AFA is willing to contribute to the cost. This will be added as an agenda item at the next Park and Recreation Commission meeting. Mr. Haas stated the discussion with the Council could include a request for bonding or a referendum. The Council may not be inclined to change the CIP since it was already approved. Revisions to the CIP suggested were: Timber Trails Park budget $200,000 to 2016. The Pine Hills North Park parking lot would be pushed out. The $120,000 would be used at Terrace Park (irrigation), Wild Iris Park (irrigation), and installation of the scoreboards at Sunshine Park south and middle soccer fields. A storage building is suggested to be constructed at Hawk Ridge Park in 2017. The Commission suggested removing the $450,000 Pine Hills North Park allocated for a multi - purpose building. Commissioner Elstrom suggested the Commission look more at 2016 as priorities may change in future years. Chair Stenzel stated if there was irrigation at Fox Meadows Park two fields could become playable. Move this in the CIP to 2017. Mr. Haas will redraft the CIP and email it to Commissioners. Any input should be given back to Mr. Haas.. At the next meeting May 2151, the CIP will need to be finalized prior to ® the meeting with the Council on May 26`h. The report on what was spent 2010 — 2014 will be completed by the May 2 15` meeting. Regular Andover Park & Recreation Commission Meeting Minutes — May 7, 2015 Page 6 X Chair Stenzel stated there needs to be a replacement plan for items in parks other than playground equipment. Chair Stenzel requested on the next agenda be the sale of the land. ADJOURNMENT OF WORKSHOP MEETING Motion by Commissioner Lindahl, seconded by Commissioner Lewnau, to adjourn the workshop meeting at 8:10 p.m. Motion carried on 5 -ayes, 0 -nays, and 2- absent (Butler and Marinello) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. J S