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HomeMy WebLinkAboutApril 2, 2015C I T Y O F © (ANDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV U x Regular Park & Recreation Commission Meeting April 2, 2015 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (3/19/15) 4. Consider Country Oaks North 2 "d Addition Sketch Plan 5. Consider Improvements to Rose Park/14 -13 6. Outstanding Items 7. 8. Chair's Report 9. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Consider Request to Having an Adult Softball League /Dan Salava B. Discuss 2016 -2020 Park Capital Improvement Plan, Cont. C. Consider 2015 Events in City Parks or Facilities D. Adjournment 0 PARKAND RECREATION COMMISSION MEETING APRIL 2, 2015 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on April 2, 2015 at 7:00 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl, Commissioners Ted Butler, Sarah Elstrom, Alisa Lewnau, Angela Marinello, and Mark Miskowiec Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas Others RESIDENT FORUM No one appeared to address the Commission. APPROVAL OFMINUTES Motion by Commissioner Lindahl, seconded by Commissioner Marinello, to approve the minutes of the March 19, 2015 on a 6 -ayes, 0 -nays, 0- absent, 1- present ( Lewnau) vote. CONSIDER CO UNTRY OAKS NORTH 2 N ADDITION SKETCH PLAN Mr. Haas presented a copy of the sketch plan to the Commission. He reviewed this is the same sketch plan that was previously sent to the Commission by email on March 12, 2015 so that the Commission had some time to review the sketch plan. The proposed sketch plan is located just to the north and west of Country Oaks North development. There was some discussion at the joint meeting with the Open Space Commission on December 18, 2014 about some potential ideas regarding the 10 acres that was not purchased as open space but for other possible improvements such as a new street out to Hanson Boulevard NW and possibly a park of some sort. The street is being proposed with a horizontal curve to avoid impacts to the existing wetlands to the west and south of the proposed development. The final alignment will be determined at a later date. The developer identifies on the plan that includes a small parking lot (8 -10 stalls), a playground area and a trail that would provide access to the open space property. The Regular Andover Park & Recreation Commission Meeting Minutes —April 2, 2015 Page 2 ® portion that the park is shown is on City owned property so the developer park dedication requirements will be cash in lieu of land. The developer and/or a representative have been requested to attend the meeting to answer any questions the Commission may have. Mr. Haas reviewed drawings of the sketch plan. The Commission is requested to review the sketch plan and provide a recommendation to the Planning Commission. The access road to Hanson Boulevard is a requirement by the City Council. Chair Stenzel asked if there would be access without that piece of land and Mr. Haas stated the City Council would still have the option to take keep some of land for an access. Commissioner Miskowiec asked if there was a parking lot and would this be the only access to the open space. Mr. Haas replied that yes this would be the only parking lot. As far as another access, it is proposed to provide a trail access from the single family portion of the development from the northwest corner of the sketch plan to the open space property. Chair Stenzel asked if there is a wetland and Mr. Haas referred to the area on the plan of the wetland delineation. Commissioner Miskowiec asked if irrigation was necessary and Mr. Haas stated irrigation would be nice to have at some point. Chair Stenzel stated there needs to be a parking area Chair Butler stated the location proposed is a good one. This would provide an entry point from parkland to the open space. Commissioner Miskowiec agreed. Commissioner Lewnau asked if there is a way to add more parking and Mr. Haas stated 8 -10 parking spaces should be enough as proposed in the plan. Mr. Haas stated there is a trail proposed on the north side of the street that will extend from the new development to Hanson Boulevard. Motion by Commissioner Lindahl, seconded by Commissioner Butler, to recommend the park location as identified on the sketch plan and accepting cash in lieu of land. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. CONSIDER IMPROVEMENTS TO ROSE PARK Mr. Haas requested the Park and Recreation Commission to consider additional improvements to Rose Park, Project 14 -13. 0 , The proposed improvements that are to be discussed are as follows: Regular Andover Park & Recreation Commission Meeting Minutes —April 2, 2015 Page 3 ® • Outfield fencing/mow strips for both ball fields — estimated cost is $20,000. • Picnic shelter improvements. The Finance Department is working on estimates. Based on a conversation with them, they are recommending removing the existing shelter and replacing with a new shelter. Estimate is $15,000 - $25,000. • Pave /curb existing parking lot — estimated cost is $92,000. Commissioner Miskowiec asked if the current shelter could be recycled and placed in another park and Mr. Haas stated the current shelter is in poor shape. Commissioner Miskowiec asked if the shelter construction could be delayed and have the paving of the parking lot and the fencing done now. Chair Stenzel agreed the fence should be first and then the paving of the parking lot. Mr. Haas noted the items being considered is not included as part of the CIP. Any improvements that are recommended will require City Council approval. Mr. Haas stated he has never heard a complaint about the size of the parking lot at Rose Park prior to the park being reconstructed. Chair Stenzel stated his concern is if a nicer shelter were put in with two ball fields would parking become an issue. Any time parking in a neighborhood can be alleviated that is better. Mr. Haas asked the Commission whether they would want to do something with this in 2015 or identify this in CIP for 2016. Commissioner Miskowiec asked if two proposals could be developed one with the additional parking stalls. Budget The budget that was approved for improvements to the park was $200,000. To date, $71,065 has been spent on park improvements. There will be some additional reseeding and erosion control that will need to be done yet this spring and it is expected not to exceed $2,500. There was savings on the project since Public Works performed the grading and preparation of the park instead of hiring out to a private grading contractor. Chair Stenzel stated he wants to see the project completed. Motion by Commissioner Butler, seconded by Commissioner Lewnau, to recommend to City Council approval of the installation of outfield fencing/mow strips for both ball fields at estimated cost of $20,000 and the pave /curb existing parking lot — estimated cost is $92,000 with the parking lot expansion as an alternate item to a total of $120,000. Motion carried on a 7 -ayes, 0 -nays, 0 absent vote. X X Regular Andover Park & Recreation Commission Meeting Minutes —April 2, 2015 Page 4 REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. Chair Stenzel did provide an update and stated a meeting was held of the Kelsey Round Lake Park Master Plan Task Force on April 1, 2015 to finalize the draft RFP. The draft RFP will be presented to the Park Commission at the April 16, 2015 meeting. CHAIR'S REPORT Chair Stenzel stated the Sheriff's Department suggests taking pictures of bicycles and recording serial numbers in case of loss. Chair Stenzel stated there is an existing pedestrian crossing on Crosstown Boulevard NW at 149`h Avenue NW and asked if it would be possible to get a pedestrian crossing light (flash beacon). He feels this is a safety issue. Mr. Haas stated he believes Anoka County Highway Department has looked at that and will provide some information at the next meeting. © ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lewnau seconded by Commissioner Butler, to adjourn the regular meeting at 7:27 p.m. Motion carried on 7 -ayes, 0 -nays, 0- absent vote. The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chair Stenzel on April 2, 2015 at 7:28 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Shane Stenzel, Vice Chair Jim Lindahl, Commissioners Ted Butler, Sarah Elstroin, Alisa Lewnau, Angela Marinello, and Mark Miskowiec Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas Others CONSIDER REQUEST TO HA VING ANADULTSOFTBALL LEAGUE/DAN SALAVA Mr. Dan Salava, 1331 136th Avenue, appeared before the Commission stating his request for having an adult softball league in Andover. A gentleman with Mr. Salava was also © present and is an expert on organizing an adult softball league and the costs involved. Regular Andover Park & Recreation Commission Meeting Minutes —April 2, 2015 Page 5 ® Commissioner Miskowiec asked if the allure isn't playing a game and having a beer afterwards. Mr. Salava stated he currently plays in other cities in City leagues. The gentlemen reviewed other city's leagues. Three years ago, a State tournament was held in Andover. The adult program is growing and it is one of the largest money making sources for a city. Commissioner Miskowiec stated he would be happy to see some adult leagues come to the City. The gentlemen stated some cities are having high school leagues for kids that don't play on varsity or JV. He stated the Blaine, Little Canada, Brooklyn Park, Brooklyn Center, and Fridley programs are growing. These are all city run leagues. Commissioner Butler stated one reason this currently is not in Andover is that there is not a recreation department or staff running recreation programs. Private organizations (associations) run the youth sports within the City. The City is also limited on fields. He would like to see some adult softball leagues within the City. There is a small window of open fields in August. Mr. Dan Salava stated they were hoping to run leagues weeknights depending upon © lights. He would like to at least have something start one day a week in Andover. The gentlemen stated the other cities are full 6 days a week as far as fields. Chair Stenzel asked who would administer this for the City. An association of some sort would need to be filled. Youth programs would take precedence. Mr. Haas stated there may be some time on Friday or Sunday nights. Typically, Andover has not been flexible about use of alcohol and tobacco in parks. Parking lots are considered part of the park. Mr. Haas reviewed this item is in regard to a request from Dan Salava for having an adult softball league here in Andover. It has been the past practice by the City that youth programs have first priority of the fields especially during the weeknights. There have been occasions where an adult tournament has been approved on weekends at Sunshine Park and in most requests, the City has been able to approve the adult tournament applications. If the Park and Recreation Commission is interested in having an adult league, staff would encourage games be played only at Sunshine Park due to issues that the City has had by having tournaments at other parks near neighborhoods due to noise, inappropriate language and alcohol use (unless a permit has been approved by the City Council). The main concern from Public Works is the potential overuse of the fields, which could and has added extensive maintenance. S Regular Andover Park & Recreation Commission Meeting Minutes —April 2, 2015 Page 6 The Park and Recreation Commission is to consider a request to having an adult softball league in Andover. Commissioner Butler suggested an organization be formed and then come back to the Commission and apply for field usage. Commissioner Lindahl suggested Mr. Salava try to get some possible numbers of interested participants and provide it to the Park and Recreation Commission. DISCUSS 2016 — 2020 PARKS CAPITAL IMPROVEMENT PLAN, CONT. Mr. Haas reviewed the discussion that took place from the last workshop meeting of March 19, 2015. The Commission had made some general suggestions for improvements over the next 5 years. Some of the ideas that were discussed or heard from the associations were as follows: • Provide more storage for the associations. The football association would like for the soccer association to build a storage building either at Pine Hills North or Hawkridge Park. Note: Staff would like to see a storage building/warming house constructed with restrooms at Hawkridge Park. By moving out the soccer © association from Prairie Knoll Park storage area, the football association would then be able to expand into the soccer storage area, which should provide adequate space for football storage. Baseball, softball, lacrosse and hockey currently have enough storage at their facilities they are currently leasing from the City. • As far as fields, the associations have indicated that constructing new fields are always nice to have for practice or games, which will help minimize overuse of other fields. The associations have also indicated they would like to see existing parks be utilized which will include building of new fields and /or upgrading/irrigating existing fields that have been used in the past but are not being used as much as they should or not at all due to the condition of the fields. For example, Fox Meadows Park (needs to be reconstructed) and Timber Trails Park (fencing of the baseball field is recommended and irrigation is needed for both the baseball and soccer field) are just a couple parks the City could concentrate on. • Expand Prairie Knoll Park Building to enlarge the warming house area was mentioned. Chairman Stenzel stated at the last meeting he requested that each Park Commissioner bring a list of improvements they would like to see included in the Capital Improvement Plan (CIP) to the April 2nd meeting. Improvements that have been identified for each park is in Section F of the Information Packet (2010 Existing and Future Park Facilities Chart). Estimated prices are also included on the very right side of the spreadsheet. Regular Andover Park & Recreation Commission Meeting Minutes —April 2, 2015 Page 7 Mr. Haas stated depending on what the Commission would like to recommend for projects, the Finance Department has indicated to the Public Works Department that the ending fund balances for each of the 5 years should have a minimum positive balance of $50,000 or more. Commissioner Miskowiec stated he heard the associations say there are enough fields but some are in need of irrigation to be usable. Chair Stenzel stated the associations are requesting the current fields become quality fields. Chair Stenzel stated there is a need for U12 fields. Commissioner Butler stated funding for additional fields is expensive. Mr. Jason Saulsbury, representing the Andover Baseball Association, stated the baseball field at Timber Trails Park could become a good field. Commissioner Butler asked if soccer was using Timber Trails at all and Mr. Haas stated the associations are not using it. Commissioner Miskowiec suggested drilling a well at Timber Trails Park and irrigating the two fields to make them usable. Commissioner Butler suggested some of the $20,000 be accelerated to put wells in the © parks. Mr. Haas stated he will obtain the list of non - irrigated parks and which have access to city water vs. drilling a well. Chair Stenzel stated the CIP needs to be developed for the next five years. There are other projects within the City other than youth sports that need to be addressed. He would like to put together a plan to maximize what the City currently has. Commissioner Lindahl stated the City would never catch -up with all the projects necessary. Chair Stenzel stated the City should look at making what it has usable rather than creating new fields. Mr. Haas presented a list of 2016 — 2020 Recommended Park Projects by the Parks Maintenance Department. Commissioner Butler agreed we should come up with a master list taking into account what needs to be done. Mr. Haas suggested the Commission may wish to meet with the City Council in April or May to discuss the plan. The consensus was to meet with City Council. Commissioner Butler suggested the end of May workshop be the time to meet with the City Council. Mr. Haas stated he will speak with the City Administrator to schedule a workshop with the City Council after May 7, 2015. Regular Andover Park & Recreation Commission Meeting Minutes —April 2, 2015 Page 8 W1 07 —A CONSIDER 2015 EVENTS IN CITY PARKS OR FACILITIES Mr. Haas reviewed the Commission members will need to determine what the activity responsibilities will be for 2015. He reminded the Commission that members can team up on an activity if they would like. Chair Stenzel suggested the Commissioners come up with ideas that are dear to their heart. Commissioner Butler stated the Community Center expansion should also be considered. If it were to go to the voters, it should be a package deal that includes everything. The Community Center is doing a pre - design to go to Council in September 2015. A referendum should not be assumed. • Marinello • Elstrom • Miskowiec — Check out some of the parks to see what the priorities would be. • Stenzel /Lindahl /Lewnau — This group will now need to determine if they would like to consider a fall bicycle ride for 2015 since the article was not received for the March/April Newsletter. If a fall bicycle ride is a go, the article needs to be submitted by July 24, 2014 to be placed in the September - October Andover Newsletter. • Butler — Commission Butler will be coordinating the Adopt a Park cleanup at Andover Lions Park in the spring of 2015. Each Commissioner is requested to come to the next meeting with their list. Mr. Haas stated the netting at ASN is estimated to be about $1000 and it is unknown whether the City can install them. Mr. Saulsbury suggested a new quote be obtained with and without installation. The Andover Baseball Association has funds for the nets depending on how the new quote comes in. A quote will be received by April 16, 2015 and available for the next meeting. ADJOURNMENT OF WORKSHOP MEETING Motion by Commissioner Lewnau seconded by Commissioner Butler, to adjourn the workshop meeting at 8:30 p.m. Motion carried on 7 -ayes, 0 -nays, 0- absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. LJ