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HomeMy WebLinkAboutFebruary 5, 2015ANLID5 Y O F © OiE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting February 5, 2015 7:00 P.M. 1. Call to Order 2. Oath of Office /Newly Appointed Commissioners 3. Election of Chairperson and Vice Chairperson for 2015 4. Resident Forum 5. Approval of Minutes (1/15/15) 6. Consider 2015 Tournament Applications for Softball /Baseball — Andover Athletic Association 7. Consider 2015 Tournament Applications for Soccer /Lacrosse — North Metro Soccer Association 8. Consider Application for Scheduled Use of Recreational Facilities /Constance Free Church 9. Consider Workshop Meeting with Associations to Discuss Future CIP Improvements 10.Outstanding Items 11. 12. Chair's Report 13. Adjournment LW1 PARKAND RECREATION COMMISSIONMEETING FEBRUARY 5, 2015 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on February 5, 2015 at 7:00 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Vice Chair Jim Lindahl, Commissioners Sarah Elstrom, Alisa Lewnau, Angela Marinello, Mark Miskowiec and Shane Stenzel Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas Others 0 OATH OF OFFICEINE WL Y APPOINTED COMMISSIONERS Chair Butler administered the Oath of Office to Commissioners Sarah Elstrom and Alisa Lewnau. ELECTION OF CHAIRPERSON AND VICE CHAIRPERSON FOR 2015 Motion by Commissioner Lewnau, seconded by Commissioner Elstrom, to nominate Commissioner Shane Stenzel for the position of Chairperson of the Parks and Recreation Commission. Motion carried on a 7 -ayes, 0 -nays, 0 absent, 0- present vote. Motion by Commissioner Lewnau, seconded by Commissioner Miskowiec, to nominate Commissioner Jim Lindahl for the position of Vice Chairperson of the Parks and Recreation Commission. Motion carried on a 7 -ayes, 0 -nays, 0 absent, 0- present vote. RESIDENT FORUM No one appeared to address the Commission APPROVAL OFMINUTES Motion by Commissioner Marinello, seconded by Commissioner Lewnau, to approve the minutes of the January 15, 2015 Regular Park & Recreation Commission Meeting as presented. Motion carried on a 7 -ayes, 0 -nays, 0 absent, 0- present vote. S Regular Andover Park & Recreation Commission Meeting Minutes — February 5, 2015 Page 2 CONSIDER 2015 TOURNAMENT APPLICATIONS FOR SOFTBALLIBASEBALL — ANDOVER A THLETIC ASSOCL4 TION The Park and Recreation Commission is requested to consider approving the two softball tournament applications for the upcoming 2015 softball/baseball season as requested by the Andover Athletic Association (AAA). The earliest the associations can submit application is December 15th for the following summer. The two requests are: May 16- 17 /AAA/Girls Slow Pitch Early Season Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex — Field #7 June 26- 28 /AAA/Girls Slow Pitch End of Season Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex — Field #7 The City currently has a damage deposit in place for Andover Athletic Association as required. AAA has indicated on the application that no field maintenance from the City is necessary. Motion by Commissioner Lewnau, seconded by Commissioner Lindahl, to approve the two tournament applications for the upcoming 2015 softball/baseball season as requested © by AAA. Motion carried on a 7 -ayes, 0 -nays, 0- absent, 0- present vote. CONSIDER 201 S TOURNAMENT APPLICATIONS FOR SO CCERILA CR OSSE — NORTH METRO SOCCER ASSOCIATION The Park and Recreation Commission is requested to approve four soccer tournament applications for the upcoming 2015 soccer /lacrosse season as requested by the North Metro Soccer Association (NMSA). Mr. Haas indicated that the City has received four applications from NMSA for the upcoming season. The City did not receive any applications from the Andover Area Lacrosse Association. The applications are for: April 27- 29/NMSA/Scrimmages & Referee Training (6pm — dark) /Hawkridge Park (west, middle and east fields) and Pine Hills North (Grow West and East fields) June 22- 26/NMSA/Coerver Camp Soccer (9am — noon) /Fields 3 -4 at Sunshine Park July 6- 10/NMSA/Challenge Soccer Camp (9am — 3:30pm) /Fields 3 -4 at Sunshine Park August 3- 7/NMSA/Tony Sanneh Foundation Camp /Hawkridge Park (west, middle, and east fields. QMr. Haas noted the Andover Family Fun Fest is scheduled for July l oth & 11th x Regular Andover Park & Recreation Commission Meeting Minutes — February 5, 2015 Page 3 Commissioner Lindahl stated the April dates should be conditional on weather. Mr. Haas noted that is included in the application. Motion by Commissioner Lewnau, seconded by Commissioner Marinello, to approve the four soccer tournament applications for the upcoming 2015 soccer /lacrosse season as requested by North Metro Soccer Association. Motion carried on a 7 -ayes, 0 -nays, 0 absent, 0- present vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FA CILITIESICONSTANCE FREE CHURCH Mr. Haas reviewed this item is regarding consideration of an Application for Scheduled Use of Recreation Facilities for use of the hockey rink as requested by Constance Free Church. The day that has been requested is: Wednesday, February 25, 2015/6:30 — 9:OOpm at Prairie Knoll Park. A key deposit will be required for shutting off the light unless they want to be done by 8:30 p.m., which is when the skating rink attendant closes the warming house for the evening. Since this is a one -day request, the Commission may want to consider waiving the requirements that are to be submitted as part of the Guidelines to use the facility. Motion by Commissioner Lindahl, seconded by Commissioner Butler, to approve the Application for Scheduled Use of Recreational Facilities for use of the hockey rink at Prairie Knoll Park as requested by Constance Free Church. Motion carried on a 7 -ayes, 0 -nays, 0 absent, 0- present vote. CONSIDER WORKSHOP MEETING WITH ASSOCL4 TIONS TO DISCUSS FUTURE CIP IMPROVEMENTS Mr. Haas reviewed the Park and Recreation Commission is requested to consider scheduling a workshop meeting with the associations to discuss the Capital Improvement Plan (CIP) for the park system to determine what their needs are. The workshop meeting could be scheduled immediately following the regular meeting on March 19th since most of the associations are requested to be in attendance for the approval of the spring - summer field schedules. Staff will notify the associations about the workshop meeting and request the associations put together a list of improvements they would like to see in the park system and present them at the meeting. Motion by Commissioner Lindahl, seconded by Commissioner Lewnau, to schedule a workshop meeting with the associations on Thursday, March 19, 2015 following the regular scheduled Park and Recreation Commission meeting. Motion carried on a 7 -ayes, 0 -nays, 0 absent, 0- present vote. Regular Andover Park & Recreation Commission Meeting Minutes — February 5, 2015 Page 4 REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. The Park Commission representatives to the Kelsey Round Lake Park Task Force will be Chair Stenzel and Commissioner Elstrom. Any other Commissioners who are interested can attend the meetings. Motion by Commissioner Butler, seconded by Commissioner Lewnau, to Chair Stenzel and Commissioner Elstrom as representatives to the Kelsey Round Lake Park Task Force. Chair Stenzel will also act as the Chair of the Task Force. Motion carried on a 7- ayes, 0 -nays, 0 absent, 0- present vote. Meeting is February 25 at 6:30 p.m. CHAIR'S REPORT Commissioner Butler congratulated Andover Hockey Huskies Youth Hockey Association ( AHYHA) for putting on a nice jamboree and City staff in Public Works for doing a nice job of cleaning the rinks for the AHYHA 5`h Annual Winter Classic Event. © ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lewnau, seconded by Commissioner Lindahl, to adjourn the regular meeting at 7:20 p.m. Motion carried on 7 -ayes, 0 -nays, 0- absent vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc.