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HomeMy WebLinkAboutJanuary 15, 2015Regular Park & Recreation Commission Meeting January 15, 2015 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (12/18/14) Joint Meeting with OSAC and Regular Park Commission Meeting 4. Consider 2015 Tournament Applications for Softball /Baseball 5. Consider 2015 Tournament Applications for Soccer /Lacrosse 6. Discuss Hidden Creek East Park Improvements, Cont. /15 -13 7. Discuss of Timber Rivers Park Improvements, Cont. /15 -12 8. Consider Revised Softball, Baseball and Fastpitch Tournament Application Form 9. Consider Revised Soccer, Lacrosse and Football Tournament Application Form 10. Consider Revised Hockey - Broomball Tournament Application Form 11.Anoka County Sheriff's Department 4th Quarterly Report 12. Park Dedication Improvement Fund 4th Quarterly Report/Finance Department 13. Update of the Joint Meeting with City Council 14. Outstanding Items 15. 16. Chair's Report 17. Adjournment E rrr^ i��� ny s PARKAND RECREATION COMMISSIONMEETING — JANUARY 15, 2015 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on January 15, 2015, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Sarah Elstrom, Alisa Lewnau, Jim Lindahl, Angela Marinello, Mark Miskowiec, and Shane Stenzel Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas RESIDENT FOR UM There were no comments at this time. APPROVAL OF MINUTES There were no changes. Motion by Lindahl, seconded by Lewnau, to approve the December 18, 2014 Joint Meeting minutes with Open Space Advisory Commission as presented. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Motion by Marinello, seconded by Elstrom, to approve the December 18, 2014 Regular Park Commission minutes as presented. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. CONSIDER 2015 TOURNAMENT APPLICATIONS FOR SOFTBALL/BASEBALL Mr. Haas explained that this item is in regard to considering the softball / baseball tournament application form for the upcoming 2015 softball / baseball season as requested by the Andover Baseball Association. Mr. Haas noted they have not received the Andover Athletic Association tournament schedule but these are being worked on and they plan on getting them submitted for the next meeting. X Regular Andover Park c& Recreation Commission Meeting Minutes —January 15, 2015 Page 2 Mr. Jason Saulsbury, President of the Andover Baseball Association updated the Commission on the 2015 tournaments for the Association. Motion by Lewnau, seconded by Marinello, to approve the tournament application forms from the Andover Baseball Association, as presented. Motion carried on a 7 -ayes, 0- nays, 0- absent vote. CONSIDER 2015 TOURNAMENT APPLICATIONS FOR SOCCER/LACROSSE Mr. Haas explained that this item is an update in regard to tournament applications for the upcoming 2015 soccer / lacrosse season. He noted he just received the applications from North Metro Soccer Association and will be brought back for approval at the February meeting. The Andover Area Lacrosse Association has indicated to City staff that they do not have any tournaments planned at this point. Informational, no action required. DISCUSS HIDDEN CREEK EAST PARK IMPROVEMENTS, CONT. 115-23 Mr. Haas explained the Park and Recreation Commission is asked to continue its d discussion of improvements to Hidden Creek East Park as recommended by staff and improvements that have been suggested by two individuals from the neighborhood and offered at last month's public informational meeting. Chairperson Butler thought the 12x12 concrete surface seemed kind of small and thought it should be larger, such as 20x20. Mr. Haas indicated the residents thought 12x12 would work but he also thought larger would be better. Chairperson Butler asked if the backboard would be smooth. Mr. Haas stated this would be a smooth surface, they are precast panels like the barriers along the highway and would be quieter than wood structures. Commissioner Stenzel indicated these are very quiet but there will still be some noise. He explained the process for placement. Commissioner Miskowiec thought it sounded like a great idea and liked the idea about the freeway barriers. Chairperson Butler asked what the rationale was for using miscellaneous funds versus using part of the funds available for Hidden Creek. Mr. Haas stated this is a new item and the money that is set aside is for replacement. Chairperson Butler thought the Council gave them the flexibility a few years ago to use that playground update replacement money for some new amenities as well. Mr. Haas indicated the Finance Department thought this should come out of the $15,000 miscellaneous park improvement fund that is available since that is what it is there for. Regular Andover Park & Recreation Commission Meeting Minutes — January 15, 2015 Page 3 X Commissioner Miskowiec asked what will happen with the sand when wood chips are installed. Mr. Haas indicated the sand and wood beams will be removed and a new concrete border will be installed and wood chips will be used for the fall zones. Commissioner Elstrom wondered about the dimensions of the sandbox. Mr. Haas indicated it would be around 15x15 or 20x20. Commissioner Elstrom asked if the sandbox will have diggers for the kids. Mr. Haas indicated it would. Chairperson Butler stated he liked the idea of moving forward with a concrete surface with a wall. He thought as far as a basketball court, there was some concern by residents of including them together so the basketball court would be a different conversation that they might think about in the CIP at some point. The Commission agreed. Motion by Stenzel, seconded by Lewnau, to authorize up to $5,000 for the T- panels, blacktop and delivery of the T- panels. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. DISCUSS TIMBER RIVERS PARK IMPROVEMENTS, CONT. / 15 -12 Mr. Haas explained the Park and Recreation Commission is asked to continue its discussion of improvements to Timber Rivers Park as recommended by staff and improvements that have been suggested by two individuals from the neighborhood and offered at last month's public informational meeting. The Commission felt this was a reasonable plan. Motion by Lindahl, seconded by Marinello, to approve the suggestions for park improvements as suggested by staff. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. CONSIDER REVISED SOFTBALL, BASEBALL, AND FASTPITCH TOURNAMENT APPLICATION FORM Mr. Haas explained the Park and Recreation Commission is asked to consider the revised tournament, multi -day, and jamboree applications form for softball, baseball, and fast pitch. Commissioner Stenzel asked what the threshold is for being an Andover Youth team. Chairperson Butler assumed the youth would need to be at the fifty one percent of Andover residents mark in order to qualify per the approved Guideline requirements. Mr. Haas indicated that was correct and they could add this into the form. U Regular Andover Park & Recreation Commission Meeting Minutes —January 15, 2015 Page 4 © Chairperson Butler thought the policy indicated the threshold and felt the application forms should use the same terminology that is in the policy. Commissioner Stenzel agreed. Mr. Haas indicated he would add the policy wording. Motion by Stenzel, seconded by Elstrom, to approve the 2015 revised Tournament Application form for Softball, Baseball and Fastpitch with the addition of the policy definition of youth organization that represents Andover. Motion carried on a 7 -ayes, 0- nays, 0- absent vote. CONSIDER REVISED SOCCER, LACROSSE, AND FOOTBALL TOURNAMENT APPLICATION FORM Mr. Haas explained the Park and Recreation Commission is asked to consider the revised tournament, multi -day, and jamboree application form for soccer, lacrosse, and football. Chairperson Butler indicated this would need to have the same type of language added. Chairperson Butler indicated Pine Hills North fields should be added to the application. Motion by Stenzel, seconded by Elstrom, to approve the 2015 revised Application form for Soccer, Lacrosse and Football with the additions of Pine Hills North fields and the © policy definition of youth organization that represents Andover. Motion carried on a 7- ayes, 0 -nays, 0- absent vote. CONSIDER REVISED HOCKEY - BROOMBALL TOURNAMENTAPPLICATION FORM Mr. Haas explained the Park and Recreation Commission is asked to consider the revised tournament, multi -day, and jamboree application form for hockey and broomball. Chairperson Butler wondered if there is an adult league tournament will they have the ability to bring in alcohol or would this need to go forward to the City Council. Mr. Haas indicated the Council would need review and approve that. Motion by Stenzel, seconded by Elstrom, to approve the 2015 Tournament Application form for Hockey - Broomball with the addition of the policy definition of youth organization that represents Andover. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. ANOKA COUNTY SHERIFF'S DEPARTMENT 4TH QUARTERLY REPORT Mr. Haas reviewed the list of reports generated by the Anoka County Sheriff s Office regarding City park activity for the 4t" quarter of 2014. © Commissioner Lindahl asked if they should sign Round Lake for hunting. Mr. Haas indicated they do have a sign there. C Regular Andover Park & Recreation Commission Meeting Minutes —January 15, 2015 Page 5 Informational; no action required. PARKDEDICATIONIMPROVEMENT FUND 4TH QUARTERLYREPORTI FINANCE DEPARTMENT Chairperson Butler provided the quarterly review of the Park Improvement Fund including the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of December 31, 2014. Informational; no action required. UPDATE OF THE JOINT MEETING WITH CITY COUNCIL Mr. Haas explained that this item is in regard to the scheduled joint meeting with the City Council on Tuesday, January 27, 2015, starting at 6:00 p.m. During this meeting, the Kelsey Round Lake Park Master Plan Draft RFP, Project 15 -11, will be discussed. Commissioner Stenzel wondered if they could have a joint meeting with the City Council before they submit their CIP. Chairperson Butler thought that would be a great idea. Mr. Haas indicated this could be done in the spring. © Chairperson Butler thought they could go over the current 5 year CIP with the Council and get some input before they start discussing the new CIP. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. CHAIR'S REPORT Chairperson Butler indicated the Andover Huskies Youth Hocke y Association will be having their Annual Outdoor Ice Hockey Mite Jamboree this weekend. ADJOURNMENT Motion by Lewnau, seconded by Lindahl, to adjourn the meeting at 7:36 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Respectfully Submitted, ® Sue Osbeck, Recording Secretary TimeSaver Off Site Secretarial, Inc.