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HomeMy WebLinkAboutJune 23, 2015S 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Andover Planning and Zoning Commission Meeting Agenda June 23, 2015 Andover City Hall Council Chambers 7:00 p.m. 1. Call to Order 2. Approval of Minutes — June 9, 2015 Regular Meeting 3. Public Hearing: Preliminary Plat and PUD Amendment of Grey Oaks Third Addition — 1753 156t` Lane NW — Trident Development 4. Public Hearing: Conditional Use Permit (CUP 15 -04) — Beauty Salon —1753 156` Lane NW - Trident Development 0 5. Other Business 6. Adjournment XJ C PLANNING AND ZONING COMMISSIONMEETING — JUNE 23, 2015 The Regular Bi- Monthly Meeting of the Andover Planning and Zoning Commission was called to order by Chairperson Daninger on June 23, 2015, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners present: Commissioners absent: Also present: APPROVAL OF MINUTES June 9, 2015 Commissioners Timothy Cleven, Lynae Gudmundson, Bert Koehler IV, Steve Peterson and Kyle Nemeth. Jeff Sims. Community Development Director Dave Carlberg City Planner Stephanie Hanson Associate Planner Brett Angell Others Commissioner Nemeth indicated on page 3, he wanted to clarify the second sentence. "...land, stated in order to facilitate the length of the road going out to Hanson Boulevard..." He noted in the same paragraph, fifth sentence, "back of the property to the area shown,. At the same time the City purchased Open Space." Commissioner Nemeth stated on page 3, seventh paragraph, fourth sentence, units should be added after the word "additional ". Motion by Nemeth, seconded by Koehler, to approve the minutes as amended. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Sims) vote. PUBLIC HEARING. Preliminary Plat and PUD Amendment of Grey Oaks Third Addition — 1753156th Lane NW— Trident Development Associate Planner Angell noted the purpose of this item is to hold a public hearing and take input on the Preliminary Plat and PUD Amendment of Grey Oaks Third Addition. Regular Andover Planning and Zoning Commission Meeting Minutes — June 23, 2015 Page 2 © Associate Planner Angell reviewed the proposed Preliminary Plat and PUD Amendment with the Commission. Commissioner Koehler asked if staff was expecting comments back from the Anoka County Highway Department in the future. Associate Planner Angell indicated staff did not expect any comments coming in from the County regarding this item. Commissioner Nemeth asked for a clarification on the three existing lots. Associate Planner Angell showed a map with the existing lots on it. He noted the original PUD had two 65 unit senior housing buildings on two lots and a lot for the common area but with this plan the lots will be combined into one lot with a 66 unit building. Commissioner Gudmundson asked when this was originally approved. Associate Planner Angell indicated this was originally approved with the Grey Oaks plan in the late 1990's. Commissioner Nemeth asked for clarification on the number of units that will be in the plan. Associate Planner Angell indicated the approval would be for a 66 unit building and all other plans for an expansion have been scrapped. Commissioner Koehler asked where the building footprint would be located on the land. Associate Planner Angell reviewed on the map where the building will be located. Commissioner Peterson asked how high the berm on the backside of the building will be. Associate Planner Angell showed on the map where the bermed area will be. He noted it will follow the wetland. He indicated the height appears to be 896 feet in elevation height. Community Development Director Carlberg indicated the Engineering Department is requesting that the berm be placed so that any water coming toward the building from the north will be diverted around the building. By adding the berm, it provides an extra level of protection so they are able to deviate from the low floor separation requirements in the City Code. Commissioner Peterson stated in his view the hundred year flood event seems to be exceeded all of the time in the rain events they have had in recent years and there is also a single family development to the rear of the property and with a fifty foot high building being proposed, he wondered if they could create a larger buffer between the uses. Associate Planner Angell stated there is a neighborhood to the north with a wetland and trees between that and the proposed building. The only trees being removed will be where the building will go and there is also the tennis court that will act as a buffer between the two developments to the west. Commissioner Peterson stated the trail right now goes on the north side of 156`" Avenue and then where the development is proposed to be the trail flips to the south side of the road. He wondered if the access is consistent with future trails that will go through the Regular Andover Planning and Zoning Commission Meeting Minutes — June 23, 2015 Page 3 © neighborhood. Associate Planner Angell indicated the existing trail will remain and there will be a retaining wall installed between the trail and the development. It was noted that there is also a crosswalk located in the area that will get people to the south side of the trail. Commissioner Gudmundson asked if this will be a fifteen foot height variance because City Code only allows 35 feet and the proposed building will be 50 feet tall. Associate Planner Angell stated this is because of the challenge of the new elevations they need to have for the separation between the water levels. Because they need to get underground parking into this project they need to take the ten feet into consideration as well. The building itself is 38 feet but due to the difference in elevations and measuring at the curb height of the street, it will be approximately 50 feet. He noted it is not consistent the entire way through the site. Commissioner Gudmundson asked how tall the retaining wall will be by the parking area. She asked how tall the apartments are that are west of the development and how tall is the other Arbor Oaks Building. Associate Planner Angell stated they are both consistent with 35 feet. Commissioner Nemeth stated when they reviewed the Arbor Oaks plan they were given actual pictures of what it is going to look like and he is not seeing anything with this development. He wondered if this will be coming back for review or do they have additional information now. Associate Planner Angell stated they do have architectural renderings and it is part of the commercial site plan process. He reviewed access areas with the Commission. He stated in terms of architectural standards these will match closely with Arbor Oaks. Commissioner Nemeth asked how much of the underground garage will be viewed from the road and will there be additional plantings around the building. Community Development Director Carlberg stated what is shown in the plans is the color elevation of what the building will look like from the curb appeal of the street. The direction has always been that they want this to fit into the existing Grey Oaks Development and all elevations will look similar. Associate Planner Angell reviewed the proposed upgrades with the Commission. He noted the landscape plan is reviewed by Kameron Kytonen, Natural Resource Technician and he thought 30 additional trees will need to be planted along the front and sides of the building. Chairperson Daninger thought this was the final time the Planning Commission will review this and he felt comfortable that this design will be compatible with the previous development that was approved. He noted they do like to see all of the information for each plan they look at to make sure it is what they thought and would fit into the area. Regular Andover Planning and Zoning Commission Meeting Minutes — June 23, 2015 Page 4 © Chairperson Daninger asked how access to the rear of the building will be obtained by the Fire Department if needed. Associate Planner Angell indicated there will be 20 -foot drive lanes with knock down bollards. Chairperson Daninger asked where the larger trucks will be accessing and leaving the development. Associate Planner Angell indicated this development will be for senior independent living so it is not going to be a focus on larger trucks. Chairperson Daninger asked if there is an outside gathering area with a sidewalk. He also asked where the garbage area will be located at. Associate Planner Angell indicated the garbage will be located within the garage area. Chairperson Daninger asked regarding the front wall drawing, a concern he has is with the height of the wall and not being able to see a pedestrian while backing up, he thought that might create a possible hazard. Associate Planner Angell indicated the Fire Chief has reviewed this for the third time and he has not seen any concerns regarding that. Chairperson Daninger indicated this was a concern to him and thought maybe a brick wall should be added in case someone accidently accelerated instead of braking if a pedestrian was seen walking along the path. Commissioner Peterson stated in looking at the aerial view it appears there are three access points to the property and he wondered if they will remain as is. Associate Planner Angell showed on the current aerial where the two accesses will remain. He noted one access will be removed. Commissioner Peterson asked if there was a reason why more parking is needed in this development. Associate Planner Angell stated there will be 37 surface parking spaces for visitors and also garage parking space, which will be used for the residents. This exceeds the standards of what they have in the City Code. Motion by Nemeth, seconded by Peterson, to open the public hearing. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Sims) vote. Mr. Norwood and Mrs. Muriel Olson, 1693 157th Lane, Woodland Crossings, stated their biggest concern is trying to keep as many trees in the wetland between their development and the new development. Community Development Director Carlberg indicated the idea is to preserve as many trees as possible within the wetland area as a buffer. Mr. Roger Fink, Trident Development, St. Cloud, stated he was happy to be at the Planning Commission to present this development. He indicated he was at the meeting to answer questions about the development. Mr. Fink thought some of the questions that have been brought up regarding the site plan are somewhat driven by the challenges Atlas 14 has imposed on them which is why a retaining wall is seen at the front of the building. It was not done at Arbor Oaks because Regular Andover Planning and Zoning Commission Meeting Minutes —June 23, 2015 Page 5 Atlas 14 was not adopted yet. The engineers needed to raise the basement of the building up at least five feet and needs to be tall enough for the clearances underneath which exaggerates the height of the building from street level. It is the same height when viewed from the parking lot level as Arbor Oaks. They had to raise the entire site up, hence the retaining wall to meet that low floor elevation from water. He stated his recollection of the height of the wall in front of the building that runs the same line as the trail is they worked very hard to keep the height of the wall no higher than four feet. Mr. Fink stated retaining walls are treated differently when higher than four feet, with more requirements so they try to keep them at four feet or lower. He reviewed the wall plans with the Commission. Mr. Fink stated he made a note to look at either an additional course of block on top of the wall for traffic safety or they could install a guardrail but would not be as appealing for site lines. He noted he will bring that up with the engineers. Mr. Fink reviewed the development plans with the Commission. Commissioner Koehler asked if the trees in the back by the wetlands will remain. Mr. Fink stated some trees will need to come down but they want to preserve as many of the big oak trees that they can. He stated they have to do some landscaping and berming along there that will impact the vegetation. He stated they will be preserving fifty percent of the trees. Commissioner Cleven asked why there is a deviation in the hundred year flood elevation. He indicated it is normally two feet above and the plans show one foot above. He also noted he saw in the plans a pumping system in the garage and he did not know what the water table is for that area. He wondered if there would be one pump or multiple pumps installed. Mr. Fink stated he would direct that to their engineers to determine how many pumps should be installed. He was not sure if there would be more than one pump installed. Commissioner Cleven stated his concern is with the flooding of the underground parking garage. Commissioner Peterson stated on the existing Arbor Oaks they did a great job on the exterior look of the property and he wanted to compliment Trident Development for that. It appeared on this project it will be consistent with that development. He stated in regards to the tree preservation, he would like new trees be planted in the back area to compensate for the ones removed to create a buffer where it will no longer exist. Commissioner Nemeth asked why there are not any efficiency apartments in this development. Mr. Fink stated their market study indicated there was no unmet need for efficiency units, or studio units. The competition did not appear to have a great number of them to offer as well. They did discuss unit size, unit mix, and unit quantity with a consultant from Clifton, Larson, Allen and were told not to bother creating efficiencies because not many will be ready or can downsize so greatly from a single family home to Regular Andover Planning and Zoning Commission Meeting Minutes — June 23, 2015 Page 6 an efficiency apartment, or to squeeze all of their furnishings into a studio or efficiency apartment so they were left off. Community Development Director Carlberg stated the market studies done prior to the Grey Oaks project were not as detailed as the current studies that have currently been done. Commissioner Nemeth asked if there will be additional storage for the residents either in the basement or on any of the three levels. Mr. Fink stated they will have individual storage lockers on the property for resident storage on the lower level. Chairperson Daninger asked for clarification on the back grading. Mr. Fink showed on the map where grading will be done. Motion by Nemeth, seconded by Koehler, to close the public hearing. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Sims) vote. Motion by Koehler, seconded by Cleven, to recommend to the City Council approval of the Preliminary Plat and PUD Amendment of Grey Oaks Third Addition. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Sims) vote. Associate Planner Angell stated that this item would be before the Council at the July 7, 2015 City Council meeting. 0 PUBLIC HEARING: Conditional Use Permit (CUP 15 -04) —Beauty Salon —1753 156th Lane NW — Trident Development Associate Planner Angell noted the purpose of this item is to hold a public hearing and take input on a Conditional Use Permit for a Beauty Salon at 1753 1561h Lane NW. Associate Planner Angell reviewed the proposed CUP with the Commission. Commissioner Koehler asked if there were any complaints or issues with the salon at Arbor Oaks. Associate Planner Angell stated he has not had any complaints. There was one issue where the Fire Department had to go in because someone fell asleep in the chair but in terms of the actual operation, there have not been any complaints. Commissioner Nemeth asked if the ventilation is adequate. Associate Planner Angell stated the Fire Chief has reviewed the plans and in terms of ventilation, this does have to meet all of the State Cosmetology Board and Federal and State Regulations that go along with that. Commissioner Nemeth asked if there was anything in the Code that would call for additional parking. Associate Planner Angell indicated there is not anything in the Code for requiring additional parking. They have already exceeded what is required in the Regular Andover Planning and Zoning Commission Meeting Minutes — June 23, 2015 Page 7 © Code for parking at the building itself and it is by appointment only so there will not be any additional people there waiting. Commissioner Peterson asked if the days and times open are consistent with the Arbor Oaks salon or are they different. Associate Planner Angell indicated the days and times are identical to what was approved for the Arbor Oaks building. Mr. Fink from Trident Development did come forward to the podium to answer any questions. Motion by Koehler, seconded by Nemeth, to open the public hearing. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Sims) vote. Commissioner Nemeth asked about the ventilation for the salon. Mr. Fink stated their HVAC systems for Arbor Oaks as well as the new building will be a design built by a professional team, J. Berg Mechanical, St. Cloud, which has successfully put together a design build system for them for the last twelve projects, which all have included salon projects similar to this one. None of them have had any unusual odor problems and have all included an adequate exhaust system for the salon. They would expect the same high level of standards from them again going forward and the plan also has to be reviewed by the State as well as the local building official. Commissioner Nemeth asked if there were any complaints with the Arbor Oaks salon regarding the smell or odor. Mr. Fink indicated he is not aware of any but he would be the first to know if there were. Chairperson Daninger stated if the hours do not work for the residents of the building would they be able to shorten them if needed. Mr. Fink indicated they could but what he hears from the residents is they would like the salon to be open either later or on weekends, which they are not approved for so then he has to try to go back and get permission from the City for different hours. Commissioner Peterson stated there is a two - bedroom unit adjacent to the salon and he wondered if there was any noise reduction being done between the two. Mr. Fink stated the salon operation is actually very quiet and there would not be any concern for noise and they have the required STC rating of party walls, which are insulated. Commissioner Nemeth asked if the salon is located on the first floor of the building and if so, what about noise for the unit directly above the salon. Mr. Fink stated the floor assembly will have wood floor trusses, completely filled with insulation, which will deaden the sound. He reviewed all the materials that will be installed for the floor system. © Motion by Nemeth, seconded by Koehler, to close the public hearing. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Sims) vote. Regular Andover Planning and Zoning Commission Meeting Minutes — June 23, 2015 Page 8 0 Motion by Nemeth, seconded by Koehler, to recommend to the City Council approval of a Conditional Use Permit (CUP 15 -04), for a single station Beauty Salon located at 1753 156th Lane NW. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Sims) vote. Associate Planner Angell stated that this item would be before the Council at the July 7, 2015 City Council meeting. OTHER BUSINESS. Community Development Director Carlberg updated the Planning Commission on related items. Commissioner Nemeth stated when Trident Development does get approved, will the Planning Commission get notified of the groundbreaking. Community Development Director Carlberg will notify the Commission of the groundbreaking. Commissioner Koehler stated he noticed in minutes sent out to the public for events happening in the City, they are done after the event has already happened and he wondered if there was a way they could find out about things happening before they actually do, he would love to participate. Community Development Director Carlberg stated staff would be glad to include them on the email list. Commissioner Cleven asked if there would be a work session in August before the Planning Commission meeting. Community Development Director Carlberg indicated they could have a work session on July 14, 2015 at 6:00 p.m. if the Commission would like otherwise it could be done in August. The Commission indicated they would like to have a worksession on July 14, 2015. ADJOURNMENT. Motion by Nemeth, seconded by Koehler, to adjourn the meeting at 8:32 p.m. Motion carried on a 6 -ayes, 0 -nays, 0- present, 1- absent (Sims) vote. Respectfully Submitted, Sue Osbeck, Recording Secretary Timesaver Off Site Secretarial, Inc. is