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HomeMy WebLinkAboutJune 25, 2015' A C I T Y O F ND 06AVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting June 25, 2015 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (5/21/15) — Regular Meeting 4. Approval of Minutes (6/4/15) — Regular Meeting 5. Consider Protective Netting Quote at Andover Station North Ball Field Facility, Cont. /15 -34 6. Consider Final 2016 -2020 Park CIP 7. Review Draft Spreadsheet for the 10 Year Parks Replacement Plan 8. Discuss Questionnaire /City Campus Expansion Master Plan /15 -22 9. Outstanding Items /Maintenance Update 10. 11. Chair's Report 12. Adjournment AN 6 W 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Consider Protective Netting Quote at Andover Station North Ball Field Facility, Cont. /15 -34 DATE: June 25, 2015 INTRODUCTION This item is in regard to considering protective netting quote at Andover Station North Ball Field Facility. DISCUSSION The item was tabled from the last meeting on May 21, 2015. Attached is a layout of where the netting would be located and estimate to purchase and install the netting. BUDGETIMPACT As a reminder this is not identified in the Capital Improvement Plan for 2015. The Park Commission may wish to utilize the $15,000 annual miscellaneous fund that is available each year. With the higher cost, not sure what the commitment will be from the Andover Baseball Association (ABA). Previously ABA has committed to offer to pay for half the cost but that commitment was based on netting of the backstop only. It is my understanding that ABA Board will be meeting soon to discuss the estimate. ACTION REQUIRED The Park and Recreation Commission is requested to consider the option of netting and fencing of the west and middle field at Andover Station North Ball Field Facility. Respectfully submitted, Todd J. aas Cc: Jason Saulsbury, Andover Baseball Association (copy sent by e -mail) Attachments: Layout of the netting; Estimate comet m cmcwm w/ suoow Box FlNIs" (REFER TO DETAIL) 380 FT & 350 FT BASEBALL INFIELD PAN FREEDOM FENCE, .... Freedom Fence, Inc. - PO Box 86 COMMERCIAL • RESIDENTIAL Andover, MN • CHAINLINK • VINYL • WOOD • REPAIRS • SPECIALIZED KENNELS• 763-286-1213 Name/Address City of Andover 1685 Crosstown Blvd. Nw Andover, MN 55304 Date Estimate No. Project 06/03/15 13452 Item Description Quantity Cost Total Fence Install FOR THE FENCE INSTALLATION OF 200'X 150' 1 16,511.23 16,511.23 AREA OF NETTING WITH POSTS -ADDED FOR CABLE LINES -WILL NOT INSTALL ANYTHING INTO ROOF. MATERIAL AND LABOR. ALL TAX, MATERIAL, HARDWARE AND LABOR INCLUDED. Total $16,511.23` 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Consider Final 2016 -2020 Parks Capital Improvement Plan DATE: June 25, 2015 INTRODUCTION The Park and Recreation Commission is requested to recommend approval of the final 2016- 2020 Parks Capital Improvement Plan (CIP) to the City Council. DISCUSSION Attached is the final draft of the Parks CIP for your consideration. No changes have been made based on the joint meeting with the City Council. BUDGET IMPACT As of right now only the year 2018 is below the $50,000 end fund balance that is required. ACTION REQUIRED The Park and Recreation Commission is requested to recommend approval of the final 2016- 2020 Parks Capital Improvement Plan (CIP) to the City Council. Respectfully submitted, Todd J. Haas Attachments: Proposed 2016 -2020 Park CIP CITY OF ANDOVER Park Improvement Fund Projected Fund Balance Projected Sources of Revenue 2015 2016 2017 2018 2019 2020 TOTALS Park Dedication Fee - Residential Units 50 50 Park Dedication Fee - Residential ($2,899 /unit) $ 144,950 $ 144,950 50 $ 144,950 25 $ 72,475 25 25 Park Dedication Fee - Commercial - - $ 72,475 $ 72,475 $ 652,275 Donation / Contribution - - 100,000 - - Capital Projects Levy- Park Improvements 61,500 61,500 61,500 100,000 61,500 61,500 61,500 369,000 Total Revenues Available 206,450 206,450 306,450 133,975 133,975 133,975 1,121,275 Projected Commitments Rose Park - Reconstruction 185,600 Irrigation Project - Small 20,000 20,000 20,000 40,000 185,6 00 Kelsey Round Lake Park Master Plan 50,000 100,600 Fencing Upgrades - Ballfield Safety Initiatives 25,000 50,000 Crooked Lake School Hockey Rink 10,000 25,000 Pine Hills North -Phase II 10,000 Playground & Enclosures 60,000 Parking Lot w/ Curb (30% Park Dedication) 60,000 Storage Building (Donations) 120,000 120,000 Septic & Well 100,000 - 100,000 Multi- Purpose Building - City Campus Hockey Rinks - Pave rinks & parking lot Langseth Park Trail Improvement 150,000 150,000 Timber Trails - Reconstruction 200,000 20,000 20,000 Fox Meadows - Reconstruction _ 200,000 Terrace - Irrigation and water service 35,000 200,000 200,000 Wild Iris - Irrigation and water service 35,000 Sunshine Park -Score board wiring and design 23,000 42,500 42,500 23,000 Annual Miscellaneous Projects 15,000 15,000 15,000 15,000 15,000 75,000 Total Commitments 365,600 273,000 335,000 185,000 75,000 162,500 1,396,100 Revenues Over (Under) Expenditures (159,150) (66,550) (28,550) (51,025) 58,975 (28,525) Fund Balance as of December 31, 2014 334,566 Fund Balance Brought Forward 175,416 108,866 80,316 29,291 88,266 Ending Fund Balance" $ 175,416 $ 108,866 $ 80,316 $ 29,291 $ 88,266 $ 59,741 "Target - $50,000 to create a contingency for any project overages. ANL6 �6W ^ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Review Draft Spreadsheet for the 10 Year Parks Replacement Plan DATE: June 25, 2015 INTRODUCTION The Park and Recreation Commission is requested to review the attached draft spreadsheet that will be utilized in analyzing the park replacement items. DISCUSSION Based on direction from the City Council at the May 27, 2015 joint meeting, Parks Maintenance Department will be researching and providing information to the spreadsheet that will be utilized as part of the budget process to determine what the City Council will be funding from year to year. Staff will be working on the spreadsheet over the next few weeks. The Park Commission will have an opportunity to review and provide a recommendation regarding the spreadsheet and replacement maintenance items at the regular meeting that is scheduled on July 16, 2015. ACTION REQUIRED The Park and Recreation Commission is requested to consider the attached draft spreadsheet that will be utilized in analyzing the park replacement items. Respectfully submitted, Todd J. aas 4- Attachments: Draft spreadsheet CITY OF ANDOVER Park Itemized Replacement List Priority Park Name Replacement Item 2 ASN Complex 3 ASN Complex 2 Bunker Hills West 3 Chesterton Commons 3 City Hall Complex Rinks 2 City Hall North 2 City Hall North 3 City Hall North 1 Creekview Crossing 2 Crooked Lake Hockey Rink 3 Forest Meadows 3 Fox Meadows 3 Fox Meadows 3 Hawkridge 3 Hidden Creek East 3 Hidden Creek East 2 Hidden Creek North 2 Kelsey Round Lake Park 3 Northwoods West 3 Pine Hills 3 Prairie Knoll 1 Prairie Knoll 3 Prairie Knoll 2 Rose 3 Sophie's Park 3 Strootman 2 Sunshine Park 3 Sunshine Park 2 Sunshine Park 2 Terrace 3 Terrace 3 Timber Trails Timber Trails Timber Trails Tot Lot (138th Ave) Wire Fencing Replacement Dugout Warning Tracks Rebuild Wire Fencing Replacement Backstop Playground Fall Zones and Wood Fiber Plant Trees and Shrubs Wire Fencing Replacement Ball Field Four Section Backstop Fencing Wire Replace Large Shelter w /Floor Shelter New Roof (meduim) Warming House New Roof /Siding/ Soffits Soccer Field Work Replace Large Shelter Grade & Seed Field Replace Large Shelter Soccer Goals Jr. Set Grade & Seed Field Wire Fencing Replacement Backstop Lumber on Adjustable Bridge Tennis Courts Resurface & Paint Fall Zones for Swing /Playground Wood Fiber Class V Parking Lot Medium (North, added) Two Fields Crowned & Seeded Warming House New Trim Replace Large Shelter Sandbox Rebuild w /Concrete Replace Large Shelter Benches Rebuild Aluminum Concrete Edges on Volleyball Court Fall Zones for Small Play Structure Wire Fencing Replacement Backstop Shelter New Roof (small) Wire Fencing Replacement Dugout Soccer Field Rebuild Gravel Added Wire Replacement Fencing along Trail Access Year Installed 2008 2008 1988 2000 1985 1984 1984 1993 1985 1987 1991 1991 1988 2000 1992 88 &91 83 & 07 79, 96, 07 79 &2000 2005 2005 2005 1987 2010 1987 2000 2000 2000 1993 1993 2008 1996 1996 1985 Nate: TL,�s is dPai` Fo�vrac�: r� `&E•.= *rtfe 5u.���...c:t- � ct���e,_ F8 �i'cr+rat@ �4.�rr�,�t• Projected Year Estimated Replaced Cost Comments /Justification 2018 $ 3,700 worn and pushed inward 2018 $ 16,300 more aglime needed and back sid( 2015 $ 3,700 worn and pushed inward 2018 $ 12,000 change to wood fiber & concrete ongoing $ 1,200 blend into the area 2019 $ 3,200 this site may change 2017 $ 1,564 worn & pushed inward 2019 $ 22,000 getting worn & tree root issues 2015 $ 1,600 missing shingles 2016 $ 5,800 very worn out ongoing $ 12,500 may stay out of service as is 2017 $ 18,000 bad roof, rust on uprights 2017 $ 12,500 reshape rough field /layout 2016 $ 18,000 bad roof, rust on uprights 2015 $ 1,025 worn and bent goals 2016 $ 2,500 rough and uneven field 2018 $ 3,700 getting worn out again 2016 $ 12,500 entire walkway needs adjusted 2017 $ 4,600 resurface /paint as neded $ 16,000 2017 $ 4,000 need to top off for drainage 2016 $ 16,500 need topdressed and crowned ongoing $ 2,100 hockey puck damage 16 or 17 $ 18,000 roof leaks, rusty uprights 2016 $ 1,800 never was installed 2018 $ 18,000 roof leaks, rusty uprights ongoing $ 2,025 change out lumber 2018 $ 4,000 rotted timbers 2018 $ 4,500 upgrade fall zones 2015 $ 3,700 worn and bent inward 2015 $ 1,200 shingles missing 2019 $ 3,700 will be worn out 17 or 18 $ 3,000 topdress and crown 2015 $ 2,500 top off for drainage 2019 $ 4,500 site may change Priority Park Name Tot Lot (138th Ave) Tot Lot (138th Ave) Wild Iris CITY OF ANDOVER Park Itemized Replacement List Year Replacement Item Installed Playground Fall Zones and Wood Fiber 1985 Access Trail Need Overlay 1985 Shelter New Roof (small) 1987 Total Projected Year Estimated Replaced Cost Comments /Justification 2019 $ 14,000 2019 $ 12,500 2015 $ 1,600 $ 290,014 site may change site may change missing shingles ,VIM I F- r�tr _ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 . WWW,ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 8. Discuss Questionnaire /City Campus Expansion Master Plan/15 -22 DATE: June 25, 2015 INTRODUCTION The Park and Recreation Commission is requested to provide responses to attached questionnaire in regards to City Campus Expansion Master Plan. DISCUSSION The attached questionnaire is the same questionnaire that was previously sent to the Park Commission. Since the City staff only received one response from one of the Commissioners, staff felt it was important enough that the Commission should discuss this at a meeting and agree as a group what the responses should be for each of the questions. Also attached is aerial map of the property that the City owns or that is currently under purchase agreement with the property owner. Just as a reminder everything is open for discuss including the existing City Hall Outdoor Hockey Rink Complex. Keep in mind that there has been discussion in the past about an area for additional fields of some sort. Note: HCM Architects will be meeting individually with each of the Stakeholders groups over the next month. The Park and Recreation Commission is scheduled to meet HCM Architects on Thursday, July 16, 2015 at 6 pm (prior to the regular meeting). ACTION REQUIRED The Park and Recreation Commission is requested to provide responses to attached questionnaire in regards to City Campus Expansion Master Plan. Respectfully submitted, 00 Todd J. Haas Attachments: Questionnaire, Map of City campus r Hagen, Christensen & Mcllwain Architects Date: May 29, 2015 Re: City of Andover City Campus: Public Works /Andover Community CenterNMCA Expansion Master Plan Program Questions Please review the following questions and provide responses by June 15th to each of the questions to allow us to better understand the program for the Master Plan. Group: What adjacencies or efficiencies would your group want to have with the other users on the proposed campus? What additionallnew program needs /spaces are desired for your facility /site? What are the circulation /access/parking issues for your facility? What are the (existing and future) conflicts between you and the other users of the site? What are your anticipated time frames for the new program needs/spaces? Please prioritize them? What are Your goals /visions for the overall site use? Any Other Comments: Ph 612- 904 -1332 Fax 612- 904 -7366 4201 Cedar Avenue south I I Minneapolis, MN 55407 L �Y R YibII ,. r , nJ 'a a4$ •Jj�,Irc L �3°F.. -' p'�.,lml l —P S 1 6r at � F—I�tn Wes.° s•c t r - ay�er� ,..r. Y% � .F w°t ., 23 444 - F y v • � 1 -7z ` 18 +F:Of 78 A r R r 2p z � mn r ATiI . ✓- y v • � 1 -7z ` 18 +F:Of 78 A ANLf) Y 6 W ^ � 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Asst. Public Works Director SUBJECT: 9. Review Outstanding Items DATE: June 25, 2015 Issues list as of 6/22/15 COMPLETED PROJECTS — • Pine Hills North — The playground equipment is now completed. Stop by and check it out. • Rose Park — The installation of outfield fences have been completed along with the reseeding of the disturbed areas. • Way FindinE SiEns — The signs are now done and have been installed. ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report is due in July. • Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism — Next quarterly report is due in July. • Andover Lions Park — The City Council has approved the 2015 funding for replacing the playground equipment be carried over into 2016 along with the installation of the irrigation system. The backstop and sideline fencing will also be done in 2016. The existing monument sign will be relocated further back outside the right of way so a sidewalk can be constructed. • Hidden Creek East Park — The neighborhood has determined the location of the wall board. The wallboard will be delivered and set in place the week of June 22 "d. The Park Maintenance Department will begin working on the fall zones and concrete borders within the next few weeks. • Timber Rivers Park — Playground equipment has been delivered. Installation will be done sometime midsummer. • Kelsey Round Lake Park Master Plan — The kickoff meeting between WSB and City staff is scheduled for June 30th. WSB is tentatively scheduled to meet with the Park and Recreation Commission as a work session item shortly thereafter the regular meeting on July 16tH • City Campus Expansion Master Plan -- This item is on the agenda regarding the questionnaire that needs to be completed by the Park and Recreation Commission. HCM Architects is tentatively scheduled to meet with the Park Commission before the regular meeting on July 16`n at 6 pm. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. • City Hall Recycling Center Update -- The City Council will be approving the quotes for paving the driveway from Crosstown Boulevard NW to the recycling center on June 23`d. The paving will be done within the next month or so. As far as street light at the entrance to the recycling centerihockey, Connexus Energy has installed a new 190W Type 3 light bulb. • Update of Pedestrian Trails — Listed below are some of the pedestrians and bike trail segments that have been identified by the City Council over the next few years: ➢ 2015. Nothing is planned for 2015. ➢ 2016. Bituminous trail along Crosstown Blvd (west side) from Coon Creek Bridge to South Coon Creek Drive. ➢ 2017. Bituminous trail along Andover Blvd (south side) from Bluebird Street NW to Vale Street NW. ➢ 2018. Bituminous Trail and boardwalk along Crosstown Blvd (east side) from Bunker Lake Blvd to 140'' Avenue NW. ➢ 2019. Bituminous trail along Crosstown Blvd from 1591h Ave to Prairie Road. ➢ 2019. Bituminous trail from Kensington Estates 76 Addition to Andover Station North. • Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake — The project is still scheduled for 2015 -2016. Most of the construction will be done in 2016. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass will be constructed near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street in the City of Ham Lake. A new trail will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. An overpass will not be constructed over the railroad tracks due to the cost of the bridge. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine if they would like to have a meeting yet this summer. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. Weekly Parks Maintenance Update May 9, 201 S • Full mowing cycle in all parks, trash service, seeding turf and bare spots, dragging infields, watering trees and shrubs, and start mowing trails. • Working on the new playground at Pine Hills North. • Set up Sunshine Park for fast pitch games, moved bases and pitching pads. • Deliver new lacrosse storage boxes and put together new lacrosse goals and delivered both sets. • Installed various signs. • Put down wild/prairie flower seeds in various parks and open spaces. • Continue work on irrigation repairs and set ups. • Working with contractors on various projects. May 16,201 S • Completed full mowing cycles in parks and trails cleaning park buildings and trimming trees. • Adding wood fiber to playgrounds. • Tournament set up at Sunshine Park. • Two seasonal staff started this week. • Various sign installs. • Continue irrigation start up and repairs. Dragging fields and parking lots, full trash service, May 23, 2015 • Completed a full mowing cycle in parks and trails, sweeping/blowing trails, full trash service and various work orders. • Planting trees and shrubs. • Irrigation install at pump house. • Adding wood fiber to many playground fall zones. • Did concrete work for some spillways. • Working on full inventory of all parks. • Completed more sign installs. • Finished stump grinding with a bobcat rental. • Started landscape cleanup around Public Works area. • Tournament cleanup at Sunshine Park. May 30, 2015 • Continue to mow at least twice a week in most areas. Serviced mowers. • Worked on gravel parking lots, installed more picnic tables, park clean up and fertilized playing fields. • Electrical work at Sunshine Park building. • Finished irrigation install at well house. • Finished dirt work at Rose Park and seeded. • Completed work orders requested by Kameron. • Continue to work on park inventory. June 6, 2015 • Mowing continues to be a challenge. One of the large mowers was down most of the week. • Set up for large baseball tournament at all main fields. • Trail maintenance - spraying cracks, sweeping and blowing in preparation of overlay project. • Cleaning up landscape areas. Dragging all infields, bench and table repairs, full trash service and park clean up. Installing more wood fiber to Community Center playground and added gravel to Strootman Park canoe landing and parking lot. • Hauled wood chips to Forest Meadows Park for public use. • Repaired dock in the pond by Target. • Repaired a broken merry go round. • Installed advertising signs at main park complexes. • Cleaned Sunshine Park building and set up meeting room. Ordered more tables and chairs for the meeting room. • Installed fence at open space parking lot. June 13. 2015 • No report.