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Home My WebLink AboutWK - June 23, 2015ANLb I'O F6 1685 CROSSTOWN BOULtVARU N.W. • ANUOVER, MINNESUTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV City Council Workshop Tuesday, June 23, 2015 Conference Rooms A & B 1. Call to Order — 6:00 p.m. 2. Joint Meeting with Planning & Zoning Commission - Planning a) Subordinate Classroom Structures 3. Discuss No Parking & Bike Route Signs/Woodland Estates Area - Engineering 4. Approve Quote/Recycling Center Driveway Paving//12-34 - Engineering 5. 2016 Budget Development Discussion - Administration 6. 2015 General Fund Budget Progress Report - Administration 7. 2015-2016 Strategic Plan/Goal Setting Discussion -Administration 8. May 2015 City Investments Review - Administration 9. Other Business 10. Adjournment ANL6 Y O F 6 V� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Council Members Planning and Zoning Commission Members CC: Jim Dickinson, City Administrator FROM: David L. Carlberg, Community Development Director SUBJECT: Subordinate Classroom Structures - Planning DATE: June 23, 2015 INTRODUCTION The City Council and the Planning and Zoning Commission are requested to discuss City regulations regarding subordinate classroom structures. DISCUSSION The Planning and Zoning Commission in November of 2014, while discussing an Interim Use Permit for subordinate classroom structures for the Grace Lutheran Church at 13655 Round Lake Boulevard NW, raised concern on whether these structures are subordinate (temporary) or permanent. The discussion centered on the length of time these types of structures have been allowed and that the type of construction seems to be more permanent in nature. In the case of Grace Lutheran Church, the original granting of the Conditional Use Permit occurred in 2006 for what was then classified as the placement of temporary structures. A 2009 expiration date was set. In 2008, the City amended the City Code to define subordinate classroom structures and establish when they are conditional or permitted uses. In 2009 Grace Lutheran Church requested and was granted an Amended CUP to extend the CUP an additional five years expiring in December of 2014. In April of 2014 the City changed the CUP requirement for subordinate classroom structures to an Interim Use Permit. In November 2014 Grace Lutheran Church was granted the maximum five year time period for the IUP expiring in December of 2019. Attachments September 16, 2008 City Council Minutes December 2, 2008 City Council Minutes Ordinance 374 City Code 12-14-12 Interim Use Permits Respectfully submitted, David L. Carlberg Regular Andover City Council Meeting Minutes — September 16, 2008 Page 6 more appealing for potential businesses to come into that area. He though 's would also bring business in closer to Hanson and Crosstown. He did not think a right -out would work and three quarters at a minimum would be better. Ms. Hailey Rider, 9201 Garland Lane, Maple Grove, Wor ' er of Great Clips, stated a lot of her clients have asked if they are going to put in an a ess there. She thought if this were to be approved and put into place it would definitely ben t all of their businesses. She stated people do not know a lot of the businesses are:there the access is not close by. Councilmember Orttel thought the ent sign approved in the PUD would help because it would list all the businesses names.a thought this was supposed to be displayed awhile ago. Mr. Jeff Smith, 2813 Silver L,9de, St. Anthony, the new owner of McDonalds for the past two weeks stated he did not know if c is bad or not but they are busier than he thought they would be. He stated he actually clos a McDonalds in Champlin because of traffic issues. He stated a lot people do not know McD ds is there. He noted the 50MPH hurts them also because traffic goes by so fast Mayor,Q6mache thought any additional access would be better for business and indicated staffwould wo on this to bring it to the Planning Commission for revision review. DISCUSS ACCESSORFIEWORARYSTRUCTUREDEFINITIONSAND CODE The Council's discussion on August 19, 2008 related to the temporary classrooms for the church located at 16045 Nightingale brought up questions about how the code is currently worded and if it should be reviewed. Staff was directed to look into how the code is currently written and offer language that may be added to the code to make it clearer how temporary/portable classroom facilities are regulated. City Attorney Baumgartner reviewed the changes he would like made to the definition and code. He suggested the language in the Code be written a little differently "a structure not permanently erected on a site "without a foundation" other than a living unit that is used for emergency purposes; er used on a construction site for offices and equipment storage during construction of a permanent structure; or used as portable classrooms or offices". He thought by rewording it in such a way they identify portable classrooms or offices as temporary structures in and of themselves regardless whether or not there is an emergency purpose attached to it. He thought it cleared the language up and made it clearer to the reader. He thought the changes made by staff do tighten this up. Councihnember Orttel asked if they are adding portable classrooms to the definition of temporary structures. City Attorney Baumgartner stated that was correct Councilmember Orttel asked if the language "portable classrooms" was not in the wording before. City Attorney Baumgartner indicated it was not Councilmember Orttel wondered how they are regulating Regular Andover City Council Meeting Minutes — September 16, 2008 Page 7 them. Councilmember Trude thought the definition needed to clearly apply to that. Councihnember Orttel stated he was concerned that portable classrooms were being considered temporary structures when in reality they are not He wondered if the State Code referred to them in this manner. Mr. Neumeister stated the way they dealt with this was that churches are conditional uses so anytime they needed a temporary building they had to come through a CUP process. There is hardly any language in the City's current temporary structure definitions or in the language on the last two pages of the report that referred to a portable classroom. They feel it is important to bring some of this into the Code. They also added a section on the last page of the report that brings in temporary buildings such as this as a Conditional Use so there is not a loophole for the schools to be exempt. Councilmember Orttel wondered if there is something in the State Code that refers to portable classrooms and the regulation of them. Councilmember Trude stated she was involved with parents looking at this within the School District and what she understood was quite often the State Fire Marshall was regulating them. Councilmember Ordel thought they may be putting too many regulations on these things when they are regulated elsewhere. Councilmember Knight agreed and stated when the schools get the buildings they are made specifically for children in the classroom and that is not necessarily true of other temporary classrooms. Councilmember Jacobson agreed with Councilmember Orttel and thought a school was a school. Councilmember Trude stated she has dealt with these in other cities and the rooms are built more like a modular home and only last twenty years or so before they need to be replaced. Councilmember Orttel stated his concern is that they would have a situation where in the future the Council will not allow schools classrooms because they would rather have a new school built or added onto and they would have that ability with this. He did not think this was proper and safety wise they are covered by the Risk Management people at the School District, the Fire Department and the City and probably by other codes that apply. Councilmember Trude stated if they do not have something in place and they start getting these buildings second hand it becomes a health safety issue. Councilmember Jacobson asked if Councilmember Orttel was suggesting that if it is a portable for use in a school situation that they should allow that without anything. Councilmember Orttel thought it should require a building permit and subsequent review by the Fire Marshall. Councilmember Jacobson asked if a school came in and indicated they were putting in a portable classroom but it was not being used as such, it would be for office staff and lounge, would that be allowed. Mr. Neumeister stated it would not because the City Attorney added the words "or offices" in the definition because he foresaw that was a question they would have. Councilmember Jacobson stated on page five, even if they had a temporary structure at the school, they would have to get rid of them at the end or eight years or unless approved by the City to continue to use them, but what criteria would they use for doing that. Regular Andover City Council Meeting Minutes — September 16, 2008 Page 8 Councilmember Trude thought it would be helpful to have some reports from people who manufacture these to see what the useful life is and talk to some building officials in neighboring cities. Councilmember Jacobson did not think they gained anything by this verbiage and what changes they have from the last time they discussed this. City Attorney Baumgartner thought they did gain something because the language they had did not identify a temporary structure as being a portable classroom at all and regardless of how they want to address this, whether they see it as something more than a temporary structure on a construction site or whether they see it as some type of accessory structure he thought at least this language does further their understanding by at least identifying a portable classroom whereas before it was not even addressed. He thought the problem where it came in was the structure was not really identified at all. He thought it was at least important to acknowledge and identify what a portable classroom is or they will be back in the same situation again. Councilmember Jacobson stated his concern is that they have temporary structures that are really not temporary but permanent for twenty or thirty years. If they are temporary, they should be temporary. He did not think they gained anything by changing the language. Councilmember Trude asked if staff could do more research on these to find out how long the temporary structures are meant to last. Councilmember Orttel stated he was concerned by the language regulating the School District ability to operate. He did not think it was the City's position to regulate this for the School District. The Council discussed with City Staff and the City Attorney regulations and safety inspections regarding the temporary structures along with regulating churches versus schools. Councilmember Orttel thought if there is no definition in the State Building Code but if they are an accessory use to a primary building or location, a church school should have the same treatment as a public school. He did not believe the City has the authority to regulate what School Districts can do. Councilmember Jacobson thought they could have the structures inspected by the Fire Department and Building Department either every year or every other year on a continuing basis to make sure they are suitable and meet all the codes. He thought they should direct staff to take a look at this and come back with some new language incorporating the inspections and what they are going to be looking for and the suggestion on the definition by the City Attorney is ok. He thought staff needed to look at the issue on page 5, under Item E adding `Building Department" after Fire Department. Mayor Gamache asked if they are going to come back with the same basic Code that will still include schools. City Attorney Baumgartner thought the first item they should do is identify what a portable classroom is and from the discussion it seems that how it is described, it is more Regular Andover City Council Meeting Minutes — September 16, 2008 Page 9 of an accessory structure as opposed to a temporary structure being a secondary use. If looking at the definition of accessory structure it seems that what they have been discussing and identifying the portable classroom is a use that is subordinate to in serving the main structure whether it is a church or school. It seems to more clearly fit an accessory structure type definition. Having said that the rest of the code itself, in talking about accessory buildings only identifies garages so in order to identify a portable classroom as an accessory structure there would have to be another portion written into the code that specifically identifies a portable classroom as an accessory structure. Yet dealing with that separate and distinctively from how they deal with an accessory structure such as a garage. They would have to build something into the Code that targets the portable classroom as an accessory structure and what type of permit or inspection process and it would have its own separate section within the Code and for clarity sake that might be the way to do it Councilmember Trude indicated she would still like to get some information from the manufacturers of these buildings to see if it conforms to building code. She did not know if their design and materials would meet the City's requirements for an accessory structure. Councilmember Trude wondered if they would have any length of time for the structures to be on the property. The Council discussed what would be an adequate amount of time for the structures along with health and safety issues. Council directed staff to comeback at a future meeting with more definitive language. APPROVE BOND SALE - $630,000 G. 0. EQUIPMENT CERTIFICATES, SERIES 2008A The Andover City Council is requested to approve the sale of $630,000 General Obligation Equipment Certificates, Series 2008A to provide financing for equipment purchases that were approved as part of the 2008 City of Andover Operating Budget and 2008-2012 Capital Improvement (CTP) Process. Motion by Knight, Seconded by Jacobson, to approve the attached Resolution providing for the Issuance and Sale of $630,000 General Obligation Equipment Certificates, Series 200A and levying a Tax for the Payment Thereof. Motion carried unanimously. (RES. R073-08) SCHEDULEEDA MEETING The Council is requested to schedule an EDA meeting at 6:00 p.m. before the October 7, 2008 City Council meeting. Motion by Trude, Seconded by Jacobson, schedule an EDA meeting on October 7, 2008 at 6:00 p.m. Motion carried unanimously. Regular Andover City Council Meeting Minutes — December 2, 2008 Page 3 Item 9 Order Feasibili eport/09-02/2009 Street Reconstruction (See Resolution R089- 08) Motion by Truc , econded by Jacobson, approval of the Consent Agenda as read. Motion carried PUBLIC HEARING: AMEND ZONING CODEIADD SUBORDINATE CLASSROOM STRUCTURES The Council approved a time extension for Andover Christian Church's portable classrooms on August 19, 2008. Staff was directed to study the issue of how the code allows these and if the code needed to be changed to make it clearer on how they are treated. That information was reviewed and discussed atthe September 16, 2008 Council meeting. No conclusion was reached that evening and the following week staff met with the City Attorney to put together a new recommendation on what needed changing. Motion by Knight, Seconded by Trude, to open the public hearing. Motion carried unanimously. No one wished to address the Council. Motion by Jacobson, Seconded by Trude, to close the public hearing. Motion carried unanimously. Councilmember Jacobson stated one of the things they talked about was the inspection of the subordinate classrooms and he was told by staff that fire inspections are held on a regular basis. He asked about building inspections and was told they were not inspected unless something wrong is detected by the Fire Department. He wondered if in the changes they wanted to make sure inspections are done on a regular basis because they are public buildings and school children do use them. Councilmember Orttel indicated that they do not inspect schools so he did not know what the difference was. Councilmember Jacobson stated schools are made better than the subordinate classrooms. Councilmember Trude supported going to the longer term on their use. She thought they should allow a ten year term but have a walk through with the Fire Marshal since they are public assembly places. She noted these buildings are supposed to be thirty year life span and a lot of them are secondary market products. Councilmember Knight thought they are getting into school territory and they are assuming they have jurisdiction over school buildings. Councilmember Jacobson stated the Building Department would be if they found a defect in the school building. Councilmember Orttel stated they are allowed to protect the health, welfare and safety of the City. He did not know if everything would need to be inspected or just the class but where does it end. He stated this is not the Building Department's job. Regular Andover City Council Meeting Minutes — December 2, 2008 Page 4 They are there to inspect buildings as they are being constructed. Councilmember Trude stated they do inspections of rental units. Councilmember Orttel stated these do not come under the same building code as other buildings, these are not the types of structures the Building Department typically inspects. City Attorney Baumgartner stated they have previously discussed this and he knows Mr. Dickinson received a large packet of information from the School District regarding the inspections they do themselves and the Council had the discussion as to whether or not they needed to do additional inspections on top of what the School District inspected. In going through the packet with Mr. Dickinson he knew it was quite extensive what the School District itself does when inspecting their buildings. They have a right to inspect the buildings for the health, safety and welfare of their citizens but felt it would be duplicating the process that is already being done by the School District. He thought the list the School District provided as far as what they inspect going into these structures is probably more significant than what the building inspector would do. Councilmember Orttel felt they are back to where they started with Conditional Use Permits and how churches are treated. He thought they were trying to change the time limit for reviewing these subordinate structures. The Council discussed the ordinance changes and what type of entity would require a Conditional Use Permits versus permitted use buildings in the City. Councilmember Orttel asked when it says on a licensed K-12 does that mean an entity needs to be licensed for all grades or if there was just an elementary school would that be included. Councilmember Trude thought on the license it could state "primary and/or secondary school property". Councilmember Jacobson stated he would drop the questions of inspections because he did not know if it was going anywhere. Councilmember Trude stated she would support it but she did not think the support was there. Councilmember Jacobson stated if they do not have support for inspections then the amendment as stands is the right one. Councilmember Trude stated with the one amendment to delete K-12 and replace it with "primary and/or secondary school property". Councilmember Jacobson thought it should be changed to "K-8 or K-12". Motion by Jacobson, Seconded by Orttel, to adopt the proposed language into the Zoning Code with the following change in the second paragraph, second underlined paragraph on the line that starts out "on a licensed K-12", should read "On a licensed K-42 Primary and/or Secondary". Motion carried unanimously. (ORD. 374) CONSIDER CONDITIONAL USE PERMIT/INSTITUTIONAL SIGNAUVERDALE ASSEMBLY OF GOD/3210 BUNKER LAKE BLVD CITY OF ANDOVER COUNTY OF ANOKA STATE OF MINNESOTA ORDINANCE 374 AMENDING CITY CODE TITLE 12 TO ESTABLISH A DEFINITION OF SUBORDINATE CLASSROOM STRUCTURES AND ESTABLISH WHEN THEY ARE CONDITIONAL OR PERMITTED USES WHEREAS, a public hearing was held before the City Council, and; WHEREAS, the City Council reviewed the proposed code change; and WHEREAS, the City Council has determined that the Zoning Code shall define "Subordinate Classroom Structures" and differentiate between when they are associated with a church from when they are associated with either a licensed K-8 or K-12 school in all residential zoning districts. NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF ANDOVER, DOES HEREBY ORDAIN AS FOLLOWS: City Code Title 12, is hereby amended as follows (underlining indicates new language and strikeouts indicate language to be removed): Subordinate Classroom Structures — Those structures erected upon a lot containing a school or church structure as the principal use, for the purposes of either classroom instruction or office use associated with the principal use, and which meet all state code requirements. Amend Table of Uses to show "Subordinate Classroom Structures" as a permitted use when located on a licensed Primary and/or Secondary school property in all residential zoning districts. Also All other sections of the City Code shall remain as written and adopted by the City Council of the City of Andover. Adopted by the City Council of the City of Andover on this 2nd day of December, 2008. CITY OF ANDOVER ATTEST: Michael R. Gamache, Mayor chelle Hartner, Deputy City Clerk D. Hearings: A hearing on the matter may be conducted by the City Council, or be directed to be held by the Planning and Z Hing Commission, with a recommendation provided to the y Council. The City Council shall rule on the appeal. (Amen Ord. 407, 6-21- 11) E. Notice: Notice of the hearingbefore th ouncil shall be mailed to all appellants. In all cases involving determin n of district boundary lines or interpretation of the text of this title, ten ) days' published notice of hearing in the official newspaper shall be given 003 Code; Amended Ord. 407, 6-21-11) 12-14-10: APPLICATION ES: Application fees for items listed on the Fee Schedule, as set out in Su ections 12-14-5A1, 12-14-6C1 and 12-14-7B1 of this chapter, may be chang from time to time as set forth by ordinance'. (Amended Ord. 8, 10-21-1970; d. 2003 (Code) (Amended Ord. 314, 10-4-2005) 12-14-11: V CATION; PENALTIES: Any person, firm, corporation, or voluntary as ciation which violates or refuses to comply with any of the provisions f this title shall be guilty of a misdemeanor and, upon conviction thereof hall be punished as defined by State Law. Each day that a violation is per ed to exist shall constitute a separate offense. (Amended Ord. 8, 10-21- 0) 12-14-12: INTERIM USE PERMITS: (A) Purpose. Certain land uses might not be consistent with the land uses designated in the Comprehensive Land Use Plan and they might also fail to meet all of the zoning standards established for the district within which they are proposed. Some such land uses may, however, be acceptable or even beneficial if reviewed and provisionally approved for a limited period of time. The purpose of the interim use review process is to allow the approval of interim uses on a case-by-case basis. Approved interim uses shall have a definite end date and may be subject to specific conditions considered reasonable and/or necessary for the protection of the public health, safety and general welfare. (B) Application/Fee. The person applying for an Interim Use Permit shall fill out and submit to the Community Development Director a request for Interim Use Permit form together with a fee as set forth by ordinance. The Community Development Director shall have ten (10) working days from receipt of the application to determine completeness. The Community Development Director shall refer completed applications to the Planning and Zoning Commission. (C) Procedures. The public hearing, public notice and procedural requirements for interim use permits shall be as provided in 12-14-8. The City Council shall act upon the interim use permit within sixty (60) days from the date of submission of See subsection 1-7-3H of this code. a complete application unless an extension has been provided pursuant to Minnesota Statutes 15.99. Approval of a request shall require a four-fifths (4/5) vote of the entire City Council. (D) Standards. The Planning Commission shall recommend an interim use permit and the Council shall issue such interim use permit only if it finds that such use at the proposed location: (1) Will not create an excess burden on parks, streets, and other public facilities; (2) Will not be injurious to the surrounding neighborhood or otherwise harm the public health, safety, and general welfare; (3) Will not have a negative effect on values of property and scenic views; (4) Will not impose additional unreasonable costs on the public; (5) Will be subjected to, by agreement with the owner, any conditions that the City Council has deemed appropriate for permission of the use, including a condition that the owner may be required to provide an appropriate financial surety to cover the cost of removing the interim use and any interim structures upon the expiration of the interim use permit; (E) Termination. An interim use permit shall terminate upon the occurrence of any of the following events, whichever occurs first: (1) Five (5) years from the date of approval; or (2) The date or event stated in the_permit; or (3) An amendment to the City Code that either no longer allows the interim use or now permits the interim use; or (4) The use has been discontinued for six months. (F) Revocation. The City Council may revoke any interim use permit for cause upon determination that the authorized interim use is not in conformance with the conditions of the permit or is in continued violation of the City Code or other applicable regulations. (G) Renewals. If an approved interim use is to be continued beyond the date of its expiration or if an expired interim use is to be reinstated, an applicant shall follow the above process for seeking a new interim use approval. fH) Reapplication after Denial. No previously denied application for an Interim Use Permit may be considered by City Council for a period of one year from the date of its denial. (Amended Ord. 436, 4-15-2014) TO: 0 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.ANDOVERMN.GOV Mayor and Council 1 CC: Jim Dickinson, City 12011A David D. Berkowitz, City Works SUBJECT: Discuss No Parking & Bike Route Signs/Woodland Estates Area - Engineering DATE: June 23, 2015 INTRODUCTION The City Council is requested to discuss the No Parking/Bike Route in the Woodland Estates development area. DISCUSSION A two question survey was sent out to the residents along the No Parking/Bike Route in the Woodland Estates area to determine how many residents would prefer to have the No Parking/Bike Route left in place as is with the understanding that it will need to be more actively enforced, or if they would like the Bike Route removed and enforce conditional no parking during school hours and events only. The surveys were due back by the end of the day Friday, June 19th so by the time the packet went out all the surveys may not yet have been returned. At the meeting a map will be presented of the mailing area and the results color coded based on the response received from each property owner. The survey sheets that have been received before the packet was sent to print are included for your information. ACTION REQUIRED The City Council is requested to review and discuss the survey results and direct staff on how to proceed with the No Parking/Bike Route in the Woodland Estates development area. espect ully submitted, A�� avid D. Berkowitz Attach: Survey responses as of June 18, 2015 C I T Y O F ND Q jY L+ SPRECEIVED JUN 16 2015 CITY OF ANDOVER Please check the preferred option as to the Bike Route/No Parking: 13 Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. as(av /Y9A2-W /VVD *�&r Address Signature(s) /M A/ SS <3o % D ate Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov f Please check the preferred option as to the Bike Route/No Parking: Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). ❑ Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149' Avenue from Crosstown Boulevard to Uplander Street. 238H ISI s� A� N�j Address �";.r 4'c"y-ZZ C// 2 �3 Signature(s) Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov A 2Ei;,,i Or 1,. LVI(AN-9 EtTk,�, �"J A Fi�C-r16K%d2 t.J -W& C I TI o (-- A,J o&IM s 6J&,;AA EE ya/ ID c M v2- -rte (fir & ZIM) rn¢G',.2 A{ (T- C� .�rti fix, TTT, 'rW(- (f A 59Fn j IatjL r2i.J A;moo Ce~rGErr� Nicer Scnc�� /y4rF -rArlr L s TN6eF Atm' AD7 N6 -144, Vvz -qL M4tj, �� ar r� fi ��i wrgacrtco0 I TT IT %J0 F ) OVE RECEIVED JUN 12 2015 Please check the preferred option as to the Bike Route/No Parking: CITY OF ANDOVER 13 Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. ;�S,S /� % � y�e �/J(A) Address Sign refs Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov C I T Y O F ND OVE. RECEIVED JUN 12 2015 Please check the preferred option as to the Bike Route/No Parking OF ANDOVER Leave Bike Route/No Parking as currently exists (additional"signs will be added along with active enforcement). Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. C> Address Signature(s) Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov AND O� RECEIVED JUN 12 2015 CITY OF ANDOVER Please check the preferred option as to the Bike Route/No Parking: Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. a.'96 I5+ L N V/ Address (n n to (s) Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov �• .-._ �.�J !w4/'.:.. Please check the preferred option as to the Bike Route/No Parking: Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). ❑ Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149t' Avenue from Crosstown Boulevard to Uplander Street. 224/3 /y9TH AJE�+icE Address 6 /./S2z Signatures) Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d. berkowitz@andovermn.gov C I T F O F ND OVE RECEIVED JUN 1 I poll Please check the preferred option as to the Bike Route/No Parking: CITY OF ANDOVER Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). ❑ Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149�h Avenue from Crosstown Boulevard to Uplander Street. 2 3scp I50'4� Av Address Signature(s Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov I V`0.n GvJ M�`�'1 i Y�, U e -a'- inu M b c� c/, fess O V v�sF� t�� t L c.1 e 1 0 Uu icd Please check the preferred option as to the Bike Route/No Parking: Leave Bike Route/No Parking as currently exists (additional signs will be added / along with active enforcement). ❑ Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. d ess r S ature(s) Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov ANLb1" N L %O�i' ® Please check the preferred option as to the Bike Route/No Parking: Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). ❑ Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149`h Avenue from Crosstown Boulevard to Uplander Street. 17 Address Signature(s) 4' 15-k S - Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkovVitz@andovermn.gov C t T 0 c NDOVE. Please check the preferred option as to the Bike Route/No Parking: Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). Remove Bike Route/No Parking restrictionandprovide no parking restriction during school hours a,nd school events along 149 Avenue from CrosstownBoulevardto Uplander Street. Add ess p Signature(s) Dat Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov Opt 10 w Please check the preferred option as to the Bike Route/No Parking: CITY OF ANDOVER Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). ❑ Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. ISO 9 CI uba� S t. NW dress a{, % (D Signatures) Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov C TI T 1" TO F MOVE RECEIVED JUN 10 71115 Please check the preferred option as to the Bike Route/No Parking: CITY OF ANDOVER Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. //Z Address Signatur ) Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov C I T Y O F ND OVE: RECEIVED PI e check the preferred option as to the Bike Route/No Parking: JUN 10 7nj5 0 Leave Bike Route/No Parking as currently exists (additional sig s wwiilI IMPPYER along with active enforcement). Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. 15-�1*1 Address Signature(s) ate Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov ANLbYO F 6 Rzc,-,v,) UU�I 10 X015 o Par ina: C'T � O� Rf+�pCVER Leave Bike Route/No Parking as currently exists (additional signs will be added ❑ Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. Address ign ure(s) Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov C IT Y O F ND 06v Ec JUN 10 2015 Please check the preferred option as to the Bike Route/No Parking: CITY OF ANDOVER Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). ❑ Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. Address L./ Signature(s) Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov • NDOVERECEIVED JUN 9� Please check the preferred option as to the Bike Route/No Parking: C(TY OF ANDOVER Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Upiander Street. Address nature(s) _ /5 Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov NNDOVEA T Y' O F RECEIVED "1 8 707; Please check the preferred option as to the Bike Route/No Parking: CITY OF ANDOVER Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. Address Signature Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov A C I T Y 0 F NLD6 06 VqE jtM Please check the preferred option as to the Bike Route/No Parking: JUN -- g C17'Y OF MDOySR Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). Remove Bike Route/No Parking restriction and provide no parking restriction cn P g during~, school hours and school events along 149 Avenue from Crosstown Boulevard to Uplander Street. zIb� , MSL) Address 6Signature( Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov AC I T Y 0 F NLD6 i JUN 8 7n1� Please check the preferred option as to the Bike Route/No Parking: CITY OF ANDOVER Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. � 51�o U pia4e!�- S --OL) Address Signature(s) 4-�-- Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov JUN 8 2019 Please check the preferred option as to the Bike Route/No Parking: CITY OF ANDOVER Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. Address 3 �r Signature(s) ate Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov C I T Y O F ND6Uq. RECEIVED JUN 8 2015 Please check the preferred option as to the Bike Route/No Parking: CITY OF ANDOVER 0 Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). ® Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. T'�anK YOL4- 'tneY Q i V I n q U5 CG n C `H -le v- C �� +-I-L) -7 1'+ � +o Voi cQ. cc; -r cyin ian . i )c+l-, o -e- ver y -4:4 r Op+ton S aa -7y- lyqt� (-eve Nuj Address Signatures) Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW n1 IU Vti%GI, IVIIY JJJVY d.berkowitz@andovermn.gov Nb 6 JUN 8 2015 Please check the preferred option as to the Bike Route/No Parking: CITY OF ANDOVER Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). ❑ Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. Z2� 1 k (k CI Al-` ov e Address Si natures) Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov ?C I T Y .». CN Db 06 JUN 8 2015 Please check the preferred option as to the Bike Route/No Parking: CITY OF ANDOVER Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). ❑ Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. Address Signature(s) 1� ate Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov • a�`sf'4Y A C I T Y NLD6 06 JUN & 2015 Please check the preferred option as to the Bike Route/No Parking: CITY OF ANDOVER ❑ Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. Address Apllylifiz4e-17 J� ignature(s) Date Please send this orm back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov • Jam)}'ry.�r RECEIVED JUN 8 2015 Please check the preferred option as to the Bike Route/No Parking: Leave Bike Route/No Parking as currently exists (additional signCITY will) be OF ddeddOVER along with active enforcement). ❑ Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 14h Avenue from Crosstown Boulevard to Uplander Street. Arlrirncc - Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov CC II T Y 0 F 1 ADO Y%E Please check the preferred option as to the Bike Route/No Parking: ❑ Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149th Avenue from Crosstown Boulevard to Uplander Street. �� Cp lI/o!r, Address A- 4�Signature(s) Date - Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov Please check the preferred option as to the Bike Route/No Parking: Xf Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). ❑ Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149`h Avenue from Crosstown Boulevard to Uplander Street. Address 41141 Signature s) 6000,— Date ,—Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov Please check the preferred Option as to the Bike Route/No Parking: Leave Bine Routeft Parking as currently exists (additional dons wilt be added a5ong with active enforcement). L Remove Bike RoutolNo Parking restriction and provide no parking restriction during school hours and school events along 149 Avenue fmm Crosstown Boulevard >te UptsnderStreet, IV 141+1- A,1t vd Address K Signature(s) &W 5X304 Pinase send this form hack by mail or email to the fallowing by ,!rine 19. 2015: City of Andover Attn:` David Berkowitz 1685 Crosstown Boulevard NN Andover, W4 5530 d.tserkowitz@andovermn.gov andovermn.gov Please check the preferred option as to the Bike Route/No Parking: ❑ Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149' Avenue from Crosstown Boulevard to Uplander Street. Address Signat e(s) Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov Dave Berkowitz From: Steve Lorentz [stelor83@gmail.com] Sent: Wednesday, June 03, 2015 5:56 PM To: Dave Berkowitz Subject: Fwd: Scanned document from HP ePrint user Attachments: filename-1.pdf David, Thank you for including homeowners along this route for their input. Until now, I was not even aware that no parking was allowed on the street in front of my home. Were signs to be posted and enforced along the length of 19th Ave as proposed, you might as well put a "No visitors allowed" sign along the street. There is so little parking available in driveways, that beyond a few guests, you couldn't host a party without parking on nearby north/south streets and taking up room in front of neighbors houses and forcing your guests to walk many blocks to your home. While the streets are none too wide, the real problem is not parking on the streets but rather excess speed by passing traffic. If we were better able to police/enforce speed limits, 149th Ave would be much safer than implementing a parking ban. Steve Lorentz 20$-S 149th Ave NW Andover, MN 612-759-2622 Dave Berkowitz From: Tim Sullivan[TSullivan@glassandmirrorinc.com] Sent: Wednesday, June 03, 2015 6:28 PM To: Dave Berkowitz Cc: Cathy Sullivan Subject: Bike route parking Mr. Berkowitz I reside at 2178 19th Ave. NW. the corner of Raven and 149th. This is a very busy intersection. Parking is not the problem, the way it stands now is fine. Traffic is the issue. The traffic on 149th travels several blocks un impeded and we witness near accidents with pedestrians on a weekly basis. I would look more into a stop sign and cross walk at this corner. I am amazed with th eamount of kids walking to school and being dropped off that there is not at least school crossing. I am constantly signaling for people to slow down through the neighborhood. Speed is a huge problem. There are a lot of walkers and kids playing. Someone is going to get hit. I would appreciate no parking along either street. How it is now is fine. If restriction is lifted We will look like a car lot most nights during events. my driveway is also a popular turn around. It us sometimes hard to enter and leave my driveway with all the cars. I would be happy to discuss this further or assist in anyway. Thank you Tim Sullivan 612/360-0664 n Sent from my Verizon Wireless 4G LTE smartphone Dave Berkowitz From: Daniel Moe [dan@themoes.net] Sent: Wednesday, June 03, 2015 4:59 PM To: Dave Berkowitz Subject: Re: Removal of No Parking and Bike Route Signs I want to add that outside of school hours, I don't really mind people parking in front of our house. It's the time during school hours, that I would like people to not park in front of our house. Thanks, Dan On Wed, Jun 3, 2015 at 4:55 PM, Daniel Moe <dan a themoes.net> wrote: Hi Dave, Sorry about the delay. We spoke on the phone, and you wanted me to summarize what we discussed. Basically, my concern is that people, usually high school students, park in front of our house, and it has been interfering with the special ed bus that transports my son during the school year. Our address is 2243 149th Avenue NW. Thanks, Dan Moe 763-862-7562 C; I T I' OF jI(IISDOVE 0 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW-.ANDOVERMN.GOV TO: CC: FROM: SUBJECT DATE: Mayor and Council Members Jim Dickinson, City David D. Berkowitz, City Approve Quote/Recycling Center June 23, 2015 of Public Works Paving/12-34 - Engineering INTRODUCTION The City Council is requested to approve the quote to pave the driveway entrance to the Recycle Center from Crosstown Boulevard to the facility, Project 12-34. DISCUSSION Quotes to pave the driveway to the Recycling Center were received on Friday, June 19". Public Works will prepare the gravel and complete additional site grading and restoration work when the paving is complete. Quotes received are as follows: Contractor Quote Amount Northern Asphalt $27,958.00 Diversified Paving $28,950.00 Engineer's Estimate $30,600.00 BUDGETIMPACT The total project cost is estimated at $36,000. This work will be funded by a $25,000 Enhancement Grant from Anoka County that is specifically for recycle projects and the remaining amount will be funded through SCORE funding from Anoka County that is directed to the City Recycling Budget. ACTION REQUIRED The City Council is requested to award the contract to Northern Asphalt, Inc. in the amount of $27,958.00 for paving the driveway entrance for the Recycling Center from Crosstown Boulevard to the facility, Project 12-34. spectful submitted, r David D. erkowitz Attach: Quote Tabulation Recycling Center Driveway Paving Andover City Project 12-34 24' Wide. 4" Thick 12 -Lifts) Driveway Improvements I ENGINEER'S ESTIMATE Northern Asphalt, Inc. Diversified Paving, Inc. ITEM EST. UNIT UNIT UNIT No. DESCRIPTION UNITS QUAN PRICE TOTAL PRICE TOTAL PRICE TOTAL 1 Saw Cut & Remove Bit. Pavement LS 1 $500.00 $500.00 $650.00$650.00 $150.00 $150.00 2 Sub rade Preparation LS 1 $1,500.00 $1,500.0 $2,500.0 $2,500.00 $850.00 $850.00 3 Aggregate Base Class 5 T 20 $20.00 $400.00 $18.00 $360.00 $20.00 $400.00 4 Bituminous Material for Tack Coat Gal 60 $5.00 $300.00 $5.50 $330.00 $4.50 $270.00 5 Type SP 12.5 WearingCourse Mix 2,B T 310 $90.00 $27,900.0 $77.80 $24,118.0 $88.00 $27,280.0 Total Driveway Improvements $30,600.0 $27,958.0 $28,950.0 ,Fil •-.� 1 , �1 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER. MN. US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: 2016 Budget Development Discussion DATE: June 23, 2015 INTRODUCTION 0 City Administration is starting to focus on the 2016 Annual Operating Budget Development process and is looking for City Council direction as the preparation of the 2016 Annual Operating Budget proceeds. City Administration will review with the Council the bold italics items at the meeting. DISCUSSION The following are the 2016 Budget Development guidelines were adopted at the April 7th City Council meeting: 1) A commitment to a City Tax Capacity Rate to meet the needs of the organization and positioning the City for long-term competitiveness through the use of sustainable revenue sources and operational efficiencies. Note: Preliminary Anoka County Assessor taxable market value figures for the City of Andover are reflecting a 4.36% increase in total taxable market value. (See attached City ofAndover Pay 2016 Valuation Estimates). 2) A fiscal goal that works toward establishing the General Fund balance for working capital at no less than 45% of planned 2016 General Fund expenditures and the preservation of emergency fund balances (snow emergency, public safety, facility management & information technology) through targeting revenue enhancements or expenditure limitations in the 2015 adopted General Fund budget. Note: With property tax revenues making up close to 80% of the total General Fund revenues cash flow designations approaching 50% would be appropriate and are recommended by the City's auditor: Emergency Fund Balances should be estimated to stabilize the situation, not be the complete solution. Staff will review with the Council a 2014-2015 General Fund Balance Analvsis that will be distributed at the meeting 3) A commitment to limit the 2016 debt levy to no more than 25% of the gross tax levy and a commitment to a detailed city debt analysis to take advantage of alternative financing consistent with the City's adopted Debt Policy. Note: The adopted 20-15 debt levy was 17.65% of the gross tax levy, 25% will provide a reasonable margin to accommodate a 2016 Equipment andlor Improvement Bond. Also if an additional debt issuance was considered in 2015, the impact to the levy could be accommodated and any 2016 issuance adjusted accordingly. (Staff will review with the Council at the meeting the attached City ofAndover Debt Service Levy Summary) 4) A comprehensive review of the condition of capital equipment to ensure that the most cost- effective replacement schedule is followed. Equipment will be replaced on the basis of a cost benefit analysis rather than a year based replacement schedule. Note: The City Vehicle Purchasing Committee is currently performing this analysis, and will make recommendations to the City Council as part of the 2016-2020 Capital Improvement Plan development process. 5) The use of long-term financial models that identify anticipated trends in community growth and financial resources that will help designate appropriate capital resources for future City needs. The financial models will be used in the budget planning process to ensure that key short-term fiscal targets are in line with long-term fiscal projections. Note: The City continually maintains various financial models to determine the long-term impacts of present day expenditures and financing decisions. Fiscal assumptions are based upon a complex set of financial data including growth factors, tax capacity valuations, per capita spending and debt ratios. 6) A team approach that encourages strategic planning to meet immediate and long-term operational, staffing, infrastructure and facility needs. Note: A strategic planning session has been conducted with the City Council, the final document is working through the draft format. 7) A management philosophy that actively supports the funding and implementation of Council policies and goals, and a commitment to being responsive to changing community conditions, concerns, and demands, and to do so in a cost effective manner. Note: The City Council has formally adopted Council Goals and Values. Management, through these goals, pay special attention to fiscal values, commercial & residential development or redevelopment, collaboration opportunities, service delivery and the livability/image of the community. Staffing: A few new stafring requests are expected from City Departments for the 2015 budget, Administration is anticipating requests from the Fire Public Works and Building Departments. The Fire Department is struggling with day -time coverage, Public Works is seeking assistance for street maintenance and for the Building Department with development and building activity being fairly robust at this time assistance with inspections will likely be needed. There are some anticipated retirements in the next few years; there will need to be a focus on appropriate succession planning. Personnel Related Implications: To date the following are projected issues facing personnel related expenses: L Human Resources is reviewing position -based salaries and our benefit package in detail to determine if the total package is competitive with other government entities. The City currently offers the employees the option of two high deductible plans ($5,000 family, $2,500 single for in network expenses) with a health spending account (HSA), health insurance premium for an accountable care plan and 76% for a family health insurance premium accountable care plan. Employees that select the open network health plan pay the increased cost over the accountable care plan. The City does contribute annually to the employees HSA As part of the budget process, pay steps for eligible employees will be included in the 2_016 budget proposal A cost of living adjustment (COLA) for non -bargaining employees will also be explorers. The Public Works Union contract in currently being negotiated. 2. A midyear review of the health plan will be conducted with our broker in July. The City currently offers the employees the option of two high deductible plans ($5,000 family, $2,500 single for in network expenses) with a health spending account (HSA), this was implemented in 2006. As part of the program, the City pays for 100% of the single health insurance premium for an accountable care plan and 76% for a family health insurance premium accountable care plan. Employees that select the open network health plan pay the increased cost over the accountable care plan. The City does contribute annually to the employees HSA. Contractual Departments: 1. The City Attorney 2015 contract included a 2.0% increase over the 2014 rate. Discussion for the 2016 contract will indicate if City employees are granted a COLA the legal service contract would be treated the same 2. City of Andover Law Enforcement Contract with the Anoka County Sheriff's Office. The 2015 budget for the contract is $2,918,308 and is offset by a Police State Aid of $122,720 and School Liaison revenue of $88,254 reflecting a net tax levy impact of $2,707,334. The 2015 Sheriffs contract provides for: a. 80 hours per day of patrol service b. 6 hours per day of service provided by a Community Service Officer c. School Liaison Officers in the middle school and high school d. 2 Patrol Investigators e. 50% of the Crime Watch Program's coordinator position. It should be noted that the Sheriff's Department always provides the required number of deputies for all hours contracted by the City. If the Sheriff's Department has a vacancy or a deputy is injured etc.., they still provide the City with a deputy at straight time even though they may have to fill those hours with overtime which at times may cost the Sheriff's Department additional, but is not billable per the contract Staff has had initial discussions with the Anoka County Sheriff for a 2016 contract. Discussions are indicating the City will again be maintaining the status quo service for 2016. Preliminary negotiations for the 2016 budget for the contract is currently at $2,936,467, offset by a Police State Aid of S124,800 and School Liaison revenue of $90,020 reflecting a net tax levy impact of $2,21,64 As is stands the proposed 2016 contract negotiations reflects a 0.62% increase ($18.159) over the 2015 contract. The Anoka County Sheriff will be present at a July workshop to discuss the proposaL Council Memberships and Donations/Contributions: The following memberships/contributions based on 2015 are proposed for 2016 Budget: ■ North Metro Mayors Association $13,709 ■ Metro Cities $ 9,301 ■ Mediation Services $ 3,366 ■ YMCA — Water Safety Program $ 8,500 ■ Alexandra House $18,328 ■ Youth First (Program Funding) $12,000 ■ NW Anoka Co. Community Consortium - JPA $10,000 ■ Teen Center Funding (YMCA) $24,500 ■ Family of Promise $ 3,000 ■ Lee Carlson Central Center for Family Resources $ 1,500 ■ Senior High Parties $ 1,000 ■ Hope For Youth $ 600 Council direction is sought on how to budget for these items in 2016 Capital Projects Levy: Capital Projects Levy — Currently the proposed 2016 Capital Projects Levy Budget specifically designates $1,520,452 of the general tax levy to capital projects and equipment needs relating to Capital Outlay ($250,000), Road and Bridge ($1,147,114), Pedestrian Trail Maintenance ($61,838) and Park Projects ($61,500). Specific designation of the tax levy to anticipated City needs and priorities for transportation and trail maintenance, park projects and equipment outlays allows the City to strategically allocate its resources and raise the public's awareness of City spending priorities. The Road and Bridge levy is evaluated annually and along with Capital Outlay, Pedestrian Trail Maintenance and Park Levies increased/decreased according to the City Council budget guidelines. • Road and Bridge An adjustment was made to the Road & Bridge funding formula in 2014, primarily to stop the continual decrease in the levy that has been happening over the past few years due to decreases in the Anoka County Assessor taxable market value figures for the City of Andover. Based on Council discussion, consensus was to stop the decline in road funding and evaluate annually through the adopted City Council Budget Development Guidelines. It should be noted that in 2014, Local Government Aid (LGA) in the amount of $74,655 was used to help fund the Road & Bridge Fund. That State of Minnesota funding has gone away for 2015 and likely years into the future. For 2016, the Proposed levy to Roads is $1147114 an 18.6% increase over 2015 recognizing the significant 2015 taxable market value increase The 2016 Proposed levv to Pedestrian trail maintenance is $61838 a 6.1% increase over 2015. • Park Improvements This levy is an annual appropriation to be used to underwrite park improvement projects as recommended by the Park and Recreation Commission and approved by the City Council. This funding is intended to be a long-term supplemental source of capital funding for park projects that is separately identified in the City's Five -Year Capital Improvement Plan. The 2015 levy is $61,500, the same is currently Proposed for 2016 • Equipment/Projects Under the Capital Projects Levy, a levy is proposed to be designated to capital improvement/equipment project expenditures identified through the CIP process. Through this designation, the City, over time, will build a fund reserve to avoid cash flow "spikes" and address a wide range of capital improvement needs such as facility maintenance projects under a more controlled spending environment. The 2015 levy is $250.000, the same is currently Proposed for 2016 Debt Service Levy: Annually the Finance Department conducts a detailed debt service analysis to monitor outstanding debt and to look for early debt retirement or refinancing opportunities that will yield interest expense savings to the City. (Staff along with Ehlers & Associates has completed a review and sees no new refinancing opportunities at this time; we will continue to monitor refunding opportunities as markets can move quickly, and calculate potential savings for each issue that may meet parameters which may generate savings.) The proposed 2016 Debt Service levy is as follows: • 2010A G.O. Open Space Referendum $ 186,291 • 2012A G.O. Equipment Certificate $ 142,885 • 2012B G.O. Capital. Imp. Refunding $ 498,435 • 2012C Taxable G.O. Abatement Bonds $ 977,332 • 2014 G.O. Equipment Certificates $ 287,345 Total $2,100,413 It should be noted that the levy is offset significantly by a $635,000 YMCA annual rental payment for the Community Center bonds (2012C Taxable G.O. Abatement Bonds). The proposed 2016 Debt Service levy reflects a 1 67% decrease ($35,652). Staff will review with the Council at the meeting the attached City of Andover Debt Service Levy Summary, ACTION REQUESTED The Council is requested to receive a presentation and provide direction to staff. CITY OF ANDOVER Pay 2016 Valuation Estimates 15.86% Pay 2013 Taxable Market Value Pay 2014 Pay 2015 Pay 2016 Taxable Tax Taxable Tax Taxable Tax Taxable Tax % Change Market Capacity Market Capacity Market Capacity Market Capacity Pay 2013 Value Value Value Value Value Value Value Value Andover Valuation Totals $ 2,123,596,358 $ 22,569,018 $ 2,071,812,281 $ 21,978,322 $ 2,435,770,612 $ 25,705,350 $ 2,541,986,910 $ 26,852,765 Captured Tax Increment (336,580) (327,433) (210,936) (210,936) Fiscal Disparity Contribution 4.36% (1,077,175) (1,035,107) (998,390) (998,390) Local Tax Rate Value Taxable Market Values 21,155,263 20,615,782 24,496,024 25,643,439 Fiscal Disparity Distribution 4,256,749 4,202,605 4,257,801 4,257,801 15.86% Taxable Market Value Tax Capacity Value % Change % Change Pay 2013 $ 2,123,596,358 Pay 2013 $ 22,569,018 Pay 2014 $ 2,071,812,281 -2.44% Pay 2014 $ 21,978,322 -2.62% Pay 2015 $ 2,435,770,612 17.57% Pay 2015 $ 25,705,350 16.96% Pay 2016 $ 2,541,986,910 4.36% Pay 2016 $ 26,852,765 4.46% Taxable Market Values Tax Capacity Values $3,000,000,000 $30,000,000 $2,500,000,000 $25,000,000 $2,000,000,000 $20,000,000 $1,500,000,000 $15,000,000 $1,000,000,000 $10,000,000 $500,000,000 $5,000,000 $0 $0 Pay 2013 Pay 2014 Pay 2015 Pay 2016 Pay 2013 Pay 2014 Pay 2015 Pay 2016 CITY OF ANDOVER Debt Service Levy Summary 2015 2016 2017 2018 2019 2020 2021 2022 2023 General Obligation Abatement Bonds 2012C G.O. Abatement Bonds 1,275,652.00 1,277,332.00 1,274,418.00 1,272,055.00 1,269,378.00 1,276,780.00 1,273,263.00 1,274,628.00 1,269,745.00 Transfer from Operations (300,000.00) (300,000.00) (300,000.00) (300,000.00) (300,000.00) (300,000.00) (300,000.00) (300,000.00) (300,000.00) 975,652.00 977,332.00 974,418.00 972,055.00 969,378.00 976,780.00 973,263.00 974,628.00 969,745.00 Certificates of Indebtedness 2012A G.O. Equipment Certificates 140,000.00 142,885.00 2014 G.O. Equipment Certificates 296,055.00 295,470.00 295,260.00 294,945.00 294,525.00 436,055.00 438,355.00 295,260.00 294,945.00 294,525.00 Capital Improvement Bonds 2012B G.O. Cap Improvement Ref Bonds 540,120.00 498,435.00 Referendum Bonds 2010A G.O. Open Space Referendum Bonds 184,238.00 186,291.00 187,840.00 188,777.00 183,989.00 184,199.00 184,078.00 - _ 2,136,065.00 2,100,413.00 1,457,518.00 1,455,777.00 1,447,892.00 1,160,979.00 1,157,341.00 974,628.00 969,745.00 ANDOVERO'w 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: Mayor and Councilmembers FROM: Jim Dickinson, City Administrator SUBJECT: May 2015 General Fund Budget Progress Report DATE: June 23, 2015 INTRODUCTION The City of Andover 2015 General Fund Budget contains total revenues of $9,876,575 and total expenditures of $10,364,730 (includes $26,000 of 2014 budget carry forward); a decrease in fund balance is planned. Monthly reporting of the City Budget progress to the Governing body is a recommended financial practice and often viewed positively by rating agencies. DISCUSSION Attached is the General Fund Revenue & Expenditure Budget Summary - Budget Year 2015, reflecting year to date actual through May 2015. The attachments are provided to assist discussion in reviewing 2015 progress; other documents may be distributed at the meeting. The following represents Administration's directives and departmental expectations that are in place again for 2015: 1. Expenditure budgets while approved, expenses are to meet with the spirit that needs are fulfilled first, expansions of service and special requests are to be reviewed with City Administration before proceeding. 2. Departments are to be committed to search for the best possible prices when purchasing goods and services. 3. Departments are to be committed to continually searching out new efficiencies and to challenge the status quo of how the City provides services. 4. Departments are to be committed to searching out collaborative opportunities to facilitate efficient and cost-effective utilization of governmental assets and personnel. 5. Departments are to be committed to developing effective, consistent and ongoing communications with City residents, businesses and other stakeholders. 6. Departments are to be cognizant that services provided are subject to available revenues and should not commit to services that are not sustainable. ACTION REQUESTED The Council is requested to receive a presentation and provide direction to staff. .tted, CITY OF ANDOVER General Fund Budget Summary Totals Budget Year 2015 2014 2015 REVENUES Budget May YTD %Bud Final Budget May YTD %Bud General Property Tax $ 7,501,816 $ 150 0% $ 7,476,294 $ 7,706,892 $ 0% irrncr° and PPrmir° IQ7155 106 15% 164430 3,16,58$_„ 177,342 56% Intergovernmental 609,541 194,310 32% 697,493 633,015 202,900 32% Charges for Services 685,900 291,577 43% 945,114 748,550 300,374 40% Fines 100,750 33,161 33% 94,375 100,750 39,482 39% Investment Income 75,000 95 0% 144,876 75,000 (6,671) -9% Miscellaneous 91,850 105,870 115% 150,386 98,850 104,397 106% Transfers In 196,930 196,930 100% 196,930 196,930 196,930 100% Total Revenues S 9569,142 $ 928,547 10% $ 10,069,898 $ 9,876,575 $ 1,014,754 10% 2014 2015 EXPENDITURES Budget May YTD %Bud Final Budget May YTD %Bud GENERAL GOVERNMENT Mayor and Council $ 86,840 $ 49,572 57% $ 84,650 $ 87,154 $ 51,309 59% Administration 176,265 67,866 39% 169,219 180,888 68,981 38% Newsletter 26,000 12,247 47% 20,974 26,000 12,264 47% Human Resources 39,229 8,540 22% 18,039 40,156 8,768 22% Attorney 178,300 59,272 33% 177,427 182,000 60,218 33% City Clerk 129,400 54,416 42% 128,859 135,359 57,029 42% Elections Finance 55,336 235,459 7,880 99,842 14% 42% 41,506 230,639 57,492 239,981 9,851 106,856 17% 45% 1 Assessing 150,000 142,210 95% _ _ 142,210 150,000 56 0% Information Services 176,629 50,594 29% 146,985 172,239 53,994 31% Planning & Zoning 401,360 146,876 37% 387,309 412,937 160,590 39% Engineering 465,656 177,716 38% 460,871 470,631 184,949 39% Facility Management 562,905 182,361 32% 470,400 579,802 183,292 32% Total General Gov 2,683,379 1,059,392 39% 2,479,088 2,734,639 958,157 35% PUBLICSAFETY Police Protection 2,818,132 1,409,066 50% 2,818,132 2,918,308 1,459,154 50% Fire Protection 1,127,389 447,514 40% 1,264,020 1,192,330 398,856 33% Protective Inspection 411,295 155,616 38% 390,908 423,161 156,423 37% Civil Defense 17,128 9,674 56% 21,837 39,189 19,902 51% Animal Control 9,950 1,613 16% 4,026 9,950 1,191 12% Total Public Safety 4,383,894 2,023,483 46% 4,498,923 4,582,938 2,035526 44% PUBLIC WORKS Streets and Highways 604,078 202,875 34% 600,315 625,664 234,513 37% Snow and Ice Removal 517,949 379,457 73% 637.153 539,770 242,824 45% Street Signs 197,274 76,162 39% 186,587 203,533 75,073 37% Traffic Signals 35,000 8,096 23% 34,902 35,000 9,533 27% Street Lighting 36,400 11,733 32% 32,646 36,400 10,277 28% - StreetLights- Billed 210,000 65,470 31% 201,538 216,000 63,867 30% Park & Recreation 1,138,426 316,510 _ 28% 1,005,573 - 1,185,338 403,314 34% Recycling 131,147 37,210 28% - 113,901 135,120 _ 36,939 27% Total Public Works 2,870,274 1,097513 38% 2,812,615 2,976,825 1,076,340 36% OTHER Miscellaneous 36,828 19,695 53% 28,685 31,728 15,443 49% Youth Services 52,500 37,767 72% 52,500 38,600 16,000 41% Total Other 89,328 57,462 64% 81,185 70,328 31,443 45% Total Expenditures S 10,026,875 $ 4,237,850 42% S 9,871,811 $ 10,364,730 $ 4,101,466 40% NET INCREASE (DECREASE) $ (457,733) $ (3,309,303) $ 198,087 $ (488,155) $ (3,086,712) C I T Y O F ,NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER. MN.US TO: FROM: SUBJECT DATE: Mayor and Council Members Jim Dickinson, City Administrator 2015-2016 Strategic Plan/Goal Setting Discussion June 23, 2015 INTRODUCTION d At the April 28, 2015 City Council workshop, City Administration facilitated the start of the 2015-2016 Strategic Plan/Goal Setting Discussion with the City Council. At the May 26, 2025 City Council Workshop, City Administration reviewed with the Council the input from the April session and reviewed how that discussion was integrated into a strikethrough/underline of a previously adopted Council Community Vision and Organizational Goals and Values document. A proposed final draft of a City of Andover Council Community Vision and Organizational Goals and Values document was distributed to the Council on June 2, 2015. City Administration will review with the Council subsequent Council review comments on the draft that was distributed. DISCUSSION Attached is a strikethrough/underline Community Vision and Organizational Goals and Values document, originally distributed on June . 2, 2015 and updated with subsequent Council comments.. At the meeting City Administration will facilitate a review of the attached document with the Council. The goal of the discussion will be to build consensus on the important issues and work towards completion of a 2015-2016 Strategic Plan and Council Goals document that can be adopted at the July 7, 2015 City Council meeting. ACTION REQUESTED Receive a brief presentation from City Administration and participate in a facilitated discussion to complete the 2015-2016 Strategic Plan and Council Goals. tted, City of Andover COMMUNITY VISION & ORGANIZATION VALUES AND GOALS The City of Andover Community Slogan: "Welcome Home" The City of Andover's Vision Statement: "Andover, a safe, growing community in which to live and work which enhances the quality of its citizens' lives through recreational opportunity, quiet neighborhoods, civic involvement, and fiscal and environmental stewardship." City of Andover's Long Term Organizational Values and Goals: 1. EXCELLENCE AND QUALITY IN THE DELIVERY OF SERVICES The City of Andover exists to provide quality services to the public in a professional and cost-effective manner. 2. FISCAL RESPONSIBILITY The City of Andover believes that fiscal responsibility and prudent stewardship of public funds is essential if citizens are to have confidence in government. 3. ETHICS AND INTEGRITY The City of Andover believes that ethics and integrity are the foundation blocks of public trust and confidence and that all relationships are built on these values. 4. TREATING THE CITIZEN AS OUR CUSTOMER The City of Andover believes that the citizen is our customer and, as such, should be treated with courtesy, respect, and integrity. 5. OPEN AND HONEST COMMUNICATION The City of Andover believes that open and honest communication with each other and the public we serve is the key to having an effective organization and informed citizens. City of Andover's Highest Priority External Goals: Goal #1 To ensure city services keep pace with the city's growing and changing population. Goal #2 To enhance communication with the public. Goal #3 To support processes that involve citizen engagement. Goal #4 To develop and update the city's capital improvement program. Goal #5 To broaden and preserve the city's tax base. Goal #6 To balance and prioritize provision of city services with available resources. Goal #7 To respect the environment. City of Andover's Short -Term (one to five years) Organizational Goals - (with work plan): 1. FISCAL GOALS - the City recognizes the following fiscal values as the basis for delivering current and future services to the residents of Andover. A. Assure city financial stability through cost effective services. B. Focus spending on community needs; wants need to be supported by new or redirected sustainable revenues. C. Explore new revenue streams and capture new growth for community needs. D. Don't commit dollars today that will commit the City to unsustainable future expenses. (or) City investments need to focus on long term sustainability. E. While still providing excellent services to all Andover residents, look for and identify opportunities to reduce tax burdens whenever possible. F. The City will strive to complete projects before committing to new projects and stretching resources too thin.(or) delete (or) replace with H. G. Maintain property values and keep property taxes affordable through good fiscal management. H. Prioritize projects to best serve community priorities when resources are inadequate to address/meet all community demands. G_. 1. Plan ahead for large projects (master planning) to maintain consistent revenues and expenses to avoid property tax spikes. 2. COMMERCIAL/RESIDENTIAL DEVELOPMENT/REDEVELOPMENT GOALS - the City wants to be supportive of those invested in or wanting to invest in our community. A. Facilitate upgrades or redevelopment of blighted or underdeveloped parcels. B. Help stimulate business growth in Andover through more business friendly municipal costs, regulations and support programs. (or) delete, C. covers. C. Work with business owners and property owners to assist them in being successful in our community. D. Continually analyze existing commercial areas to determine if expansion is feasible and seek out new areas to better serve the community. E. Continually evaluate how to meet sewer/water and street needs of any proposed development and redevelopment projects. F. Review City development processes to help reduce unnecessary steps, time delays and development costs. G. Review development requirements to minimize impacts from overly burdensome requirements. H. Be aware of negative environmental impacts to our community including to proposed developments and attempt to mitigate where economically feasible and practical. I. Evaluate housing programs to determine useful programs that we could adopt that have a positive impact on community market value and preserve neighborhoods. J. Evaluate whether we are adequately providing locations, through zoning, for expanded commercial areas and "starter homes". K. Begin discussion for the 2018 Comprehensive Plan update, soliciting input from large property owners on land set aside land for future development including the Rural Reserve (r Fa' rose^,e` L. Review and respond through our organizational memberships to Met Council proposed legislation, requests for feedback on Thrive 2040 and other documents they post to assert our position. (or) Response to regional and state initiatives that impact our City or residents through our organizational memberships. 3. COLLABORATION GOALS - the City is supportive of collaboration efforts that are cost-effective and improve efficiency in delivering services. A. Cautiously review any new mandate to determine whether we need to act. B. Foster positive relationships with: seFviagschool districts, Anoka County, and adjoiR ngnearby cities. C. Advocate for safe, efficient commuting routes for our residents and business owners. D. Support an effective and comprehensive transportation system. E. Support Upgrading upgrade of transportation routes to the Twin Cities Metro for our commuters. F. Work with waste/garbage haulers to determine if a more efficient garbage collection process for the community can be achieved without restricting the citizen's freedom to choose from all available companies. G. Evaluate how volunteers can help our community become a safer, more welcoming and attractive place to live. H. Continue to work with the railroad company that manages the tracks through Andover to reduce the interference trains for on traffic blockages and public safety a�braotiT re StFi� n 4. SERVICE DELIVERY GOALS - the City is committed to providing efficient and cost-effective city services. A. Evaluate parks maintenance to ensure city is preserving park assets and not committing to unsustainable service delivery. B. Continue fostering positive relationships with athletic, youth, and other service organizations to obtain their input and seek their contributions with time and funds towards community improvements. C. Alter packet format to improve viewing function on tablets and reduce redundancy found in format. D. Keep current with advances in technology where appropriate. E. Analyze the "administrative fine" process to reduce use of courts, increase local revenues, and improve code compliance. F. Commitment Tto providing public with effective Public Safety through Fire and Law Enforcement service programs. G. Pursue local programming for the community youth. H. Continually review our processes to reduce unnecessary or unwanted service deliveries. I. Encourage quality building standards. J. Begin comprehensive evaluation of future public works needs on city campus, hire architect, begin construction of new maintenance facility and related projects along with parkway road to come from Nightingale that equally benefits all citizens of Andover. K. Begin space needs study for community center expansion and financial pro forma, continue conversations with partners about their needs and finances. Create public process for public input. L. Continually evaluate whether we are following Park Dedication Study when spending park dedication funds, complying with our own adopted long-term parks plan or adjusting it to respond to community priorities. M. Continue to expleFe maintain Kelsey Round Lake Park as a signature nature park. N. Preserve current trails and complete trails where we have missing connections or need to improve pedestrian safety O. Develop an effective Emergency Preparedness Plan to come to the aid of those in Andover when effected by community disasters. 5. LIVABILITY/IMAGE GOALS - the City recognizes that providing quality basic & desired services enhances the quality of life of our residents. A. Continue to support preservation of natural resources (land, water and air quality). B. Pursue management plan for Open Space properties that minimizes staff involvement and emphasizes users create their own experience and support volunteer efforts to provide additional programming and activities. C. Improve community aesthetics by enhancing corridor to city campus with sustainable landscape plantings, seeking volunteer assistance. D. Look at ways to improve and coordinate a cohesive, attractive appearance along county corridors when the County upgrades roads. E. Explore new methods of collecting public feedback. F. Continually review newsletter content. G. Plan and provide quality city services to residents and adapting to changing demographics. H. Look at ways information from resident survey can be incorporated into goals, plans and policies. I. Find ways to utilize volunteers and engaged residents. J. Evaluate whether current policies and codes inhibit families from improving and upgrading their homes and remove unnecessary barriers to allow increased market value and updating of private property in ways that enhances neighborhoods. K. Support improvements to the website that provide residents with information that is user-friendly so they can be informed about recreation opportunities. C I T Y O F ,ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755-5100 FAX (763) 755-8923 • WWW.CI.ANDOVER.MN.US TO: FROM: SUBJECT: DATE: Mayor and Councilmembers Jim Dickinson, City Administrator May 2015 City Investments Review June 23, 2015 INTRODUCTION 0 Summary reporting of the City Investment portfolio to the Governing body is a recommended financial practice and often viewed positively by rating agencies. Furthermore, the City of Andover Investment Policy recommends the Finance Director presents to the City Council at least quarterly the type of investments held by the City. DISCUSSION Attached is the Investment Maturities Summary for May 2015, the May 2015 Investment Detail Report, and the May 2015 Money Market Funds Report. These attachments are intended to assist with discussion when reviewing the May 2015 investments. ACTION REQUESTED Council is requested to receive a presentation and provide feedback to staff. lly submitted, Investment Maturities - May 2015 Investment Maturities (in Years) Credit Fair Less Than More Than Investment Type Rating Value 1 1 - 5 6-10 10 Money market funds N/A $ 1,339,868 $ 1,339,868 $ $ $ MN Municipal Money___ Market Fund (4M) N/A 4,993 4,993 Certificates of deposit FDIC 7,766,490 4,187,926 3,075,063 503,500 - Local governments A/Al/A2 699,168 100,491 493,717 - 104,960 AAI/AA2/AA3 8,252,831 1,804,713 3,936,476 2,002,212 509,431 AAA 4,149,177 1,158,123 2,452,398 151,743 386,914 State governments A/Al/A2 432,758 205,498 - 227,260 176,669 21,521 - AAl/AA2/AA3 928,338 236,832 514,837 AAA 643,388 75,701 546,167 - ---- -- -- .. -- --— U.S. agencies FNMA REMIC AAA N/A — ----------- 2,968,006 12,304 439,889 2,009,360 303,505 215,253 - 12,304 - U.S. agencies N/A 851,976 851,976 - Total investments $ 28,049,298 $ 9,554,033 $ 13,892,297J $ 1,216,558 Deposits 1,887,686 Total cash and investments I $ 29,936,984 - ---- ---- - ---..-....- -- May 2015 Investment Detail Description Cusip Number Credit Rating Type Purchase Price Carrying Cost Maturity Amount Interest Rate Current Market Value 1 Date Acquired Coupon Date Maturity I Due Date Home -street Bank 43785QGB3 CD 249,000.00 249,000.00 249,000.00 0.350% 249,017.43 maturity 12/15/14 01/15/15 06/15/15 First Niagara Bank NY 33583CLJ6 CD 249,000.00 249,000.00 249,000.00 0.300% 249,012.45 maturity 12/16/14 none 06/16/15 Bank of Baroda 06062AZP7 CD 249,000.00 249,000.00 249,000.00 0.350% 249,027.39 maturity 12/23/14 none 06/23/15 Essa Bank & Trust 29667RLY7 CD 249,000.00 249,000.00 249,000.00 0.250% 249,012.45 maturity 12/23/14 none 06/23/15 Bank of India NY - 06278CG66 CD 249,000.00 249,000.00 249,000.00 0.350% 249,029.88 maturity 12/24/14 none 06/24/15 Santander Bank NA 80280JCQ2 CD 249,000.00 249,000.00 249,000.00 0.450% 249,042.33 maturity 12/24/14 none 06/24/15 Safra National Bank 78658QJX2 CD 249,000.00 249,000.00 249,000.00 0.300% 249,027.39 maturity 12/30/14 none 06/30/15 Compass Bk Birmingham 20451PKK1 CD 249,000.00 249,000.00 249,000.00 0.300% 249,037.35 maturity 12/19/14 12/11/14 07/13/15 Garrett State Bank 366526AJO CD 200,000.00 200,000.00 200,000.00 1.750% 200,406.00 monthly 05/20/11 06/20/11 07/20/15 Paragon Commercial Bank 69911004 CD 249,000.00 249,000.00 249,000.00 0.300% 0.250% 249,014.94 248,977.59 maturity 12/19/14 none 09/14/15 First Merit Bank (Ohio) 320844PHO _ CD 249,000.00 249,000.00 249,000.00 maturity 03/17/15 none 09/17/15 Flushing Savings Bank 344030DK4 CD 250,023.39 250,023.39 249,000.00 1.750% 250,782.84 monthly 07/25/11 none 10/29/15 Portage County Bank 73565NAZ6 CD 249,000.00 249,000.00 249,000.00 1.650% 250,827.66 monthly 07/25/11 none 11/03/15 Mizuho Bank 60688MKQ6 CD 249,000.00 249,000.00 249,000.00 0.350% 248,957.67 maturity 03/11/15 none 12/11/15 Sterling Savings Bank 859532AH6 CD 248,000.00 248,000.00 .248,000.00 0.750% 248,974.64 semi-annual 07/31/13 01/31/14 01/29/16 Pacific Western Bank- - 69506YCG2 CD 249,000.00 249,000.00 249,000.00 0.400% 248,895.42 maturity 03/06/15 none 03/04/16 Beal Bank 07370WNF9 CD 249,000.00 249,000.00 249,000.00 0.400% 248,882.97 maturity semi-annual semi-annual semi-annual 03/11/15 03/24/15 04/25/12 08/15/13 none none 08/01/12 06/01/14 12/01/12 03/09/16 07/15/15 08/01/15 12/01/15 06/01/15 Trenton NJ _ _ _ _ 8951302Y7 A2 local 101,277.00 101,277.00 100,000.00 4.500% 100,491.00 Pell City AL 705880ML3 _ AA local 100,000.00 100,000.00 100,000.00 1.200% 100,093.00 Chaska MN Ramsey MN Minneapolis Minn WaterloolA Riley Cnty Kans Uni Sch Dist Western Lake Superior MN 161664DT1 AA local 71,663.20 71,663.20 70,000.00 2.000% 70,607.60 751813QE9 60374YP35 941647NW5 766651NP4 AA+ AA1 AA2 AA2 local local local local local 176,289.75 -2 - 1,269.40 26 334.20 36,876.00 176,289.75 21,269.40 261,334.20 36,876.00 175,000.00 20,000.00 255,000.00 35,000.00 1.000% 175,007.00 semi-annual 06/05/12 3.250% 2.000% 4.730% 20,440.40 255,025.50 semi-annual 08/02/11 none 03/01/16 semi-annual 06/27/13 12/01/13 06/01/15 35,395.50 semi-annual 05/05/14 03/01/10 09/01/15 958522WQ3 AA2 101,790.00 101,790.00 100,000.00 2.000% 100,589.00 semi-annual 08/16/11 04/01/12 10/01/15 New York NY 64966JAW6 AA2 local 208,324.00 208,324.00 200,000.00 3.170% 202,784.00 semi-annual 04/07/14 06/01/11 12/01/15 Plainfield III 726243LT3 AA2 local 79,373.25 79,373.25 75,000.00 3.000% 76,059.75 semi-annual 12/27/12 none 12/15/15 Duluth Minn ISO #709 ----- --- 264474CK1 AA2 --- local 74,939.20 74,939.20 70,000.00 4.000% 71,068.20 semi-annual 01/18/11 none 02/01/16 Duluth MN _ _ 264438ZB1 AA2 local -- 105,652.05 105,652.05 105,000.00 1.000% 105,405.30 semi-annual 12/05/12 08/01/13 02/01/16 Keller TX ISD Zero Coupon 487694DW8 AA2 local 249,000.00 249,000.00 250,000.00 249,150.00 maturity 03/24/15 none 02/15/16 Rowlett TX 7796986H7 AA2 local 101,905.55 101,905.55 95,000.00 3.000% 96,777.45 semi-annual 07/10/12 08/15/12 02/15/16 SouthEastern IA Cmnty College 841625MC7 AA3 local 149,060.00 149,060.00 145,000.00 2.000% 145,013.05 semi-annual 07/26/12 none 06/01/15 East Bethel Minn 271074HRO AA3 local 100,941.00 100,941.00 100,000.00 3.200% 101,297.00 semi-annual semi-annual 12/15/10 01/08/13 08/01/11 02/01/16 Cook Cnty IL Cmnty CIg Dist #5 216129FD3 AAA local 196,228.20 196,228.20 190,000.00 2.000% 190,019.00 06/01/13 06/01/15 Palm Beach Cnty FIA 696497TP1 AAA local 226,296.00 226,296.00 200,000.00 5.808% 200,060.00 semi-annual 03/14/11 none 06/01/15 Johnson Cnty KS 478700J99 AAA local 257,290.00 257,290.00 250,000.00 2.000% 251,485.00 semi-annual 12/12/13 none 10/01/15 Madison WI 55844RFY5 AAA _local 103,870.00 103,820.00 100,000.00 2.000% 100,589.00 semi-annual 10/01/12 04/01/13 10/01/15 Hinsdale IL 433416LW2 AAA local 118,011.85 118,011.85 115,000.00 2.000% 116,020.05 semi-annual 04/23/14 12/15/14 12/15/15 Three Rivers MN Park Dist 885718GG5 AAA local 210,828.00 210,828.00 200,000.00 3.000% 203,666.00 semi-annual 12/12/13 08/01/14 02/01/16 Richardson TX 763227EC5 AAA local 98,031.45 98,031.45 95,000.00 3.150% 96,283.45 semi-annual 11/12/14 none 02/15/16 Illinois State 452152HR5 A3_ state 217,312.00 217,312.00 200,000.00 4.961% 205,498.00 semi-annual 07/16/12 09/01/11 03/01/16 Minnesota State 604129WS1 AA1 state 225,566.00 225,566.00 220,000.00 5.000% 221,837.00 semi-annual 01/21/15 none 08/01/15 4,187,926.40 CD 3,063,326.25 local May 2015 Investment Detail Description Cusip Number Credit Rating Type Purchase Price Carrying Cost Maturity Amount Interest Rate Current Market Value Ned Date Acquired Coupon Date Maturity) Due Date Oregon School Boards Assn Zero Cpn 686053CE7 AA2 state 14,233.50 14,233:50 15,000.00 14,994.75 maturity 02/08/12 none 06/30/15 Texas State _8_82722,128 AAA state 80,158.50 80,158:50 75,000.00 3.000% 75,700.50 semi-annual 03/28/12 04/01/12 10/01/15 Fed Farm Credit Bank 3133EA6K9 AAA US 200,000.00 200,000.00 200,000.00 0.410% 200,184.00 semi-annual 10/29/12 04/29/13 10/29/15 Fed Home Ln Mtg Corp Zero Cpn 3134A1HH6 -- AAA US 239,277.60 239,277.60 240,000.00 239,704.80 maturity 12/04/14 none 12/01/15 -- - - 8,209,171.70 -- -- --- Lake Forest Bank & Trust 509685ES8 CD 200,000.00 200,000.00 200,000.00 0.850% 201,358.00 semi-annual 08/14/13 02/14/14 08/15/16 L_uana Savings Bank 549103MY2 CD 248,000.00 248,000.00 248,000.00 0.750% 249,867.44 semi-annual 08/16/13 02/16/14 08/16/16 Synovus Bank GA 87164DFL9 _ CD 248,000.00 248,000.00 248,000.00 0.800% 248,605.12 semi-annual 09/10/14 03/04/15 09/06/16 Valley Cent Svgs Bk Reading OH 91944RAE8 628825JN2 CD 150,000.00 150,000.00 150,000.00 1.250% 150,325.50 monthly 12/22/14 01/22/15 12/22/17 NCB Savings Bank FSB CD 100,000.00 100,000.00 100,000.00 1.500% 100,667.00 semi-annual 07/25/14 01/25/15 07/25/18 Barclays Bank 06740KHB6 CD 247,000.00 247,000.00 247,000.00 2.050% 250,072.68 semi-annual 07/03/14 01/02/15 07/02/19 Synchrony Bank 87164WBT4 CD 247,000.00 247,000.00 247,000.00 2.050% 249,909.66 semi-annual 07/11/14 01/11/15 07/11/19 PrivateBank & Trust Cc 74267GUQ8 _CD 247,000.00 247,000.00 247,000.00 2.000% 249,828.15 semi-annual 07/21/14 01/21/15 07/22/19 Goldman Sachs Bank USA 38147JU59_ _ CD 247,000.00 247,000.00 247,000.00 2.050% 249,423.07 semi-annual 07/23/14 01/23/15 07/23/19 Bangor Savings Bank 060243DV1 CD 245,000.00 245,000.00 245,000.00 1.000% 245,306.25 semi-annual 07/30/14 01/30/15 07/30/19 Victory Bank 92644LA68 CD 247,000.00 247,000.00 247,000.00 2.000% 249,311.92 semi-annual 09/24/14 03/24/15 09/24/19 Third Federal Sav & Loan 88413QAW8 CD 128,000.00 128,000.00 128,000.00 2.000% 129,469.44 semi-annual semi-annual semi-annual 11/24/14 12/20/13 12/26/14 05/24/15 06/20/14 06/26/15 11/25/19 12/20/19 12/26/19 Celtic Bank 15118RJMO CD 247,000.00 247,000.00 247,000.00 2.050% 251,238.52 Stearns Bank NA 857894PB9 CD 247,000.00 247,000.00 247,000.00 1.000% 249,679.95 Elbow Lake MN Oshkosh Wis Storm WtrUtil Oneida County NY Junction City Kansas Augusta ME ---------__- ---- 284281 KC5 68825RBD1 6824543R2 481502F72 051411ND4 A Al Al A2 local local local local 170,045.70 170,045.70 165,000.00 100,000.00 100,000.00 100,000.00 2.750% 3.250% 6.250% 5.500% 170,713.95 semi-annual 12/08/14 none 12/01/19 101,003.00 101,003.00 91,510.40 101,558.00 104,071.00 86,011.20 111,881.00 semi-annual 10/05/10 05/01/11 05/01/18 114,388.00 101,558.00 semi-annual 08/16/10 none 04/15/19 semi-annual 05/28/08 03/01/09 09/01/18 A3 ------ local 22,500.00 22,500.00 20,000.00 5.250% 21,039.60 semi-annual 03/07/12 none 10/01/17 Chaska MN 161664DU8 AA local - 76,434.00 76,434.00 -...___. 75,000.00 ..--- 2.000% 76,503.00 -------...------- semi-annual 08/15/13 06/01/14 12/01/16 North Mankato MN Port Auth Com 660760AG4 AA local 107,657.00 107,657.00 100,000.00 4.000% 104,280.00 semi-annual 09/20/13 none 02/01/17 Philadelphia PA Auth Zero Coupon 71781LBJ7 AA local 161,700.00 161,700.00 245,000.00 238,480.55 maturity 01/12/10 none 04/15/17 Rice CntyMN 762698GK8 AA local 45,466.80 45,466.80 40,000.00 4.400% 44,100.80 semi-annual 03/07/12 none 02/01/19 Racine WI 7500216D4 AA- local 101,792.00 101,792.00 100,000.00 2.100% 102,395.00 semi-annual 01/24/12 06/01/12 06/01/18 Minnetrista MN 604229KE3 AA+ local 10,000.00 10,000.00 10,000.00 2.450% 10,009.20 semi-annual 10/10/13 08/01/14 02/01/19 Ramsey MN 751813PB6 AA+ local 158,677.85 158,677.85 145,000.00 4.500% 148,777.25 semi-annual 02/16/12 04/01/16 04/01/19 Des Moines IA Area Cmnty Col 250097A85 AA1 local 137,668.95 30,103.25 137,668.95 135,000.00 1.375% 136,142.10 semi-annual 07/30/12 12/01/12 06/01/16 Osseo MN ISD #2.79 688443,127 AA1 local 30,103.25 25,000.00 6.000% 27,132.00 semi-annual 12/22/11 none 02/01/17 McKinney TX 581646Y91 AA1 local 126,856.25 126,856.25 125,000.00 1.472% 126,507.50 semi-annual 05/20/15 none 08/15/17 Dane County WI 236091M92 AA1 local 106,487.00 106,487.00 100,000.00 2.450% 103,234.00 semi-annual 07/16/12 none 12/01/17 Minneapolis MN 60374YF93 AA1 local 220,938.00 220,938.00 200,000.00 4.000% 216,806.00 semi-annual 03/04/14 none 03/01/18 King Cnty WA 49474E31_5 AA1 _ local 224,634.00 224,634.00 200,000.00 3.980% 216,340.00 semi-annual 03/27/12 none 12/01/18 Minneapolis MN 60374YS73 AA1 local 111,898.00 111,898.00 100,000.00 3.250% 107,439.00 semi-annual 06/05/12 12/01/11 12/01/18 Cedar Rapids 150528RM1 AA1 local 217,672.00 217,672.00 200,000.00 3.000% 211,206.00 semi-annual 06/11/13 12/01/13 06/01/19 Minneapolis MN 60374YS81 AAt local 278,632.50 278,632.50 250,000.00 3.500% 270,547.50 semi-annual 02/26/13 none 12/01/19 Buffalo MN ISD #877 119655PS1 AA2 local 264,250.00 264,250.00 250,000.00 4.050% 263,407.50 semi-annual 03/10/15 none 02/01/17 518,030.25 state 439,888.80 US -ess Than 1 Year 3,075,062.70 CD May 2015 Investment Detail Description Cusip umber Credit Rating Type Purchase Price Carrying Cost Maturity Amount Innate terest Current Value arket=81 Date Acquired Coupon Date Maturity I Due Date Waterloo IA _ 941647KE8 AA2 local 105,594.00 105,594.00 100,000.00 3.500% 104,802.00 semi-annual 02/24/15 none 06/01/17 Prior Lake MN 742617CB7 AA2 local 230,000.00 230,000.00 230,000.00 1.000% 229,850.50 semi-annual 05/14/15 12/15/15 12/15/17 Hopkins Minn ISD #270 439881 HCO AA2 local 95,278.40 95,278.40 80,000.00 5.250% 88,251.20 semi-annual 04/30/12 08/01/09 02/01/18 Scott County IA 809486EZ2 AA2 local 114,450.33 112,617.00 100,000.00 4.400% 107,138.00 semi-annual 10/31/12 12/01/12 06/01/18 Orange Beach ALA 68406PHF1 AA2 241,689.60 241,689.60 240,000.00 4.400%0 257,532.00 semi-annual 08/05/10 02/01/11 02/01/19 Waterloo IA 941647PA1 AA2 _local local 50,559.50 50,559.50 50,000.00 2.000% 50,867.00 semi-annual 06/27/13 12/01/13 06/01/19 Western Lake Superior MN 958522WU4 AA2 local 100,000.00 100,000.00 100,000.00 3.150%0 105,137.00 semi-annual 08/16/11 04/01/12 10/01/19 Portsmouth VA 73723RSL8 AA2 local 286,268.00 286,268.00 295,000.00 2.400% 302,646.40 semi-annual 07/17/13 02/01/14 02/01/20 Kane McHenry Cook & De Kalb Zero Cpn 484080MB9 AA3 local 157,328.00 157,328.00 200,000.00 184,144.00 maturity 07/16/12 none 12/01/18 Moorhead MN 6161412R7 AA3 local 108,820.00 108,820.00 100,000.00 3.800% 102,800.00 223,828.00 semi-annual semi-annual 11/14/11 none 02/01/20 Maple Grove MN 56516PNY5 AAA_ local 230,520.40 230,520.40 220,000.00 2.000% 01/10/13 08/01/13 02/01/17 Ramsey CntyMN 751622JG7 AAA local 100,000.00 100,000.00 100,000.00 1.130% 100,300.00 semi-annual 08/12/14 02/01/15 02/01/17 Tennessee Valley Auth 880591EA6 AAA local 93,153.11 93,153.11 85,000.00 5.500% 93,377.60 semi-annual 06/01/09 01/18/08 07/18/17 Washington County MN 937791KL4 AAA local 115,000.00 115,000.00 115,000.00 3.750% 120,080.70 semi-annual 07/01/10 01/01/11 01/01/18 Saint Louis Park MN 79174OWC3 AAA local 112,114.00 112,114.00 100,000.00 3.850% 106,932.00 semi-annual 12/22/11 none 02/01/18 Brownsville TX ISD Zero Coupon 116421E46 AAA local 229,640.00 229,640.00 250,000.00 236,352.50 maturity 06/26/13 none 08/15/18 Minnetonka MN ISD #276 604195RA7 AAA local 37,433.20 37,433.20 35,000.00 3.100% 36,226.75 semi-annual semi-annual maturity semi-annual 12/22/11 07/06/11 12/27/13 08/04/10 none none none 08/01/11 02/01/19 06/01/19 06/15/19 08/01/19 Palm Beach Cnty FLA 696497TR7 AAA local 256,504.60 256,504.60 220,000.00 5.898% 244,728.00 Tenn Val Auth Cpn Strip Zero Cpn 88059EWZ3 AAA local 262,890.00 262,890.00 300,000.00 279,351.00 Norwalk Conn 668844DS9 AAA local 122,464.80 122,464.80 120,000.00 4.050% 126,278.40 Greensboro NC Woodbury MN Dallas TX Indpt SCh Dist Tenn Valley Auth Zero Cpn Washington State 39546OV21 97913PCQ7 235308QK2 88059EHD9 939758DL9 AAA AAA AAA AAA local local local local 366,832.80 123,037.35 116,900.00 263,970.00 366,832.80 123,037.35 116,900.00 263,970.00 360,000.00 115 000.00 100,000.00 300,000.00 3.263% 378,640.80 semi-annual semi-annual 07/15/11 none 10/01/19 3.250% 4.450% 118,727.15 111,809 00 275,766.00 12/22/11 none 02/01/20 semi-annual 04/16/12 08/15/11 02/15/20 maturity 03/11/13 none 05/01/20 AA state 205,804.00 205,804.00 200,000.00 4.500% 216,064.00 semi-annual 01/24/12 04/01/12 10/01/18 Oregon State 68608URVO AA1 state 70,194.60 70,194'60 70,000.00 0.890% 70,326.20 semi-annual 07/29/14 08/01/13 08/01/16 Massachusetts State 57582P2T6 AA1 state 199,744.00 199,744.00 200,000.00 2.090% 203,258.00 semi-annual 12/17/14 11/01/14 05/01/20 Mississippi State 605581BV8 AA2 state 25,000.00 25,000.00 25,000.00 1.116% 25,189.25 semi-annual 09/12/13 none 12/01/16 Texas State _ 882723BT5 AAA _state 211,414.00 211,414.00 200,000.00 4.000% 208,638.00 .semi-annual 01/14/15 none 08/01/16 Tennessee Slate 880541QM2 AAA state 201,894.00 201,894.00 200,000.00 2.326% 206,440.00 semi-annual 10/26/11 02/01/12 08/01/17 Georgia State 373384RQ1 AAA _state 26,742.50 26,742.50 25,000.00 2.970% 26,083.75 semi-annual 02/08/12 none 10/01/18 Texas State 882722,151 AAA state 103,089.00 103,089.00 100,000.00 2.894% 105,005.00 semi-annual 08/10/11 04/01/12 10/01/18 Fed Farm Credit Bank 3133EATE8 AAA US 99,647.00 99,647.00 100,000.00 0.900% 100,265.00 semi-annual 11/04/13 12/08/12 06/08/17 Fed Home Ln Bank 3130A1AX6 _ AAA US 75,000.00 75,000.00 75,000.00 1.300% 75,047.25 semi-annual 03/27/14 09/27/14 12/27/17 Fed Nall Mtg Assn 3136G16E4 AAA 224,325.00 224,325.00 225,000.00 0.600% 225,047.25 semi-annual 07/11/14 none 12/28/17 Fed Nall Mtg Assn _ 3136G1AJ8 AAA -us US 200,000.00 200,000.00 200,000.00 0.700% 199,392.00 semi-annual 01/30/13 07/30/13 01/30/18 Fed Farm Credit Bank _ 3133ECFA7 AAA US 100,000.00 100,000.00 100,000.00 1.080% 99,636.00 semi-annual 02/13/13 08/13/13 02/13/18 Fed Home Ln Mtg Corp 3134G46D5 AAA US 198,000.00 198,000.00 200,000.00 1.200% 199,608.00 semi-annual 06/12/13 12/12/13 06/12/18 Fed Home Ln Mtg Corp Med Term Note 3134G3ZK9 AAA US 200,000.00 200,000.00 200,000.00 1.200% 200,784.00 semi-annual 07/30/12 01/30/13 07/30/18 Fed Farm Credit Bank 31331Y4S6 AAA US 114,000.00 114,000.00 100,000.00 5.050% 111,950.00 semi-annual 09/11/13 none 08/01/18 Fed Natl Mtg Assn 3136GORB9 AAA US 294,999.00 294,999.00 300,000.00 1.375% 300,288.00 semi-annual 12/05/13 12/28/12 12/28/18 Fed Natl Mtg Assn 3136GOY70 AAA US 199,300.00 199,300.00 200,000.00 1.080% 197,884.00 semi-annual 10/30/12 01/30/13 01/30/19 6,882,590.15 local 1,061,004.20 state May 2015 Investment Detail Description Cusip Number Credit Rating Type Purchase Price Carrying Cost Maturity Amount Interest Rate Current Market Value as Date Acquired Coupon Date Maturity/ Due Date Fed Farm Credit Bank 3133EC5N0 AAA US 99,587.00 99,587.00 100,000.00 1.250% 99,624.00 semi-annualr007/23/13 03/04/13 03/04/19 Fed Farm Credit Bank 3133ECQ64 AAA _ US 191,812.00 191,812.00 200,000.00 1.740% 199,834.00 semi-annual 11/21/13 05/21/20 Fed Nall Mtg Assn Remic 31393EAL3 US 204,187.50 12,075.41 11,827.77 4.500% 12,304.07 monthly none 08/25/18 FICO Strip Prn-4 Zero Coupon 31771EAD3 _ US 194,572.00 194,572.00 200,000.00 195,730.00 maturity none 10/06/17 FICO Strip Cpn-E Zero Coupon 31771JXM7 US 215,452.16 215,452.16 224,000.00 218,308.16 maturity none 11/02/17 FICO Strip Cpn Zero Coupon 31771EAA9 US 236,235.00 236,235.00 250,000.00 242,045.00 maturity none 05/11/18 Fed Home Ln Mtg Corp 31393VMQ1 US 153,656.25 6,483.97 6,329.66 4.500% 6,566.33 monthly 06/30/03 06/15/18 FICO Strip Cpn13 Zero Coupon 31771 C2(39 US 93,140.00 93,140.00 100,000.00 95,064.00 maturity 12/29/14 none 12/27/18 FICO Strip Cpn Zero Coupon --_ 31358BAA6 - US 94,480.00 94,480.00100,000.00 94,263.00 maturity 04/17/15 none 02/01/19 -- - - 13,892,297.11 --- - -- Citizens Alliance Bank 17318LAP9 CD 249,000.00 249,000.00 249,000.00 2.000% 251,776.35 monthly 06/27/14 07/27/14 06/26/20 Enerbank USA 29266NA31 CD 249,000.00 249,000.00 249,000.00 2.100% 251,724.06 monthly 07118/14.08/18/14 07/20/20 Chaska MN 1616636S3 AA local 115,122.70 115,122.70 110,000.00 4.000% 114,904.90 semi-annual 09/08/14 none 02/01/24 Mitchell SD Sch Dist #17-2 _ 606687EHO AA local 116,702.00 116,702.00 100,000.00 6.000% 111,708.00 semi-annual 12/20/11 06/15/19 06/15/24 Stearns Co MN 857896MH4 AA+ local 276,875.00 276,875.00 250,000.00 4.500% 261,967.50 semi-annual 04/17/13 none 06/01/20 MinnetristaMN 604229KG8 AA+ local 161,038.40 161,038.40 160,000.00 3.100% 160,142.40 semi-annual 10/10/13 08/01/14 02/01/21 Greenway MN ISD #31 39678LDF6 AA+ local 27,593.50 27,593.50 25,000.00 5.000% 27,804.00 semi-annual semi-annual semi-annual semi-annual semi-annual 07/09/13 10/10/13 06/17/10 05/11/11 02/24/15 none 08/01/14 02/01/11 none none 03/15/21 02/01/23 02/01/24 02/01/25 09/01/20 Mirinetrista MN 604229KJ2 AA+ local 40,000.00 40,000.00 40,000.00 3.850% 40,044.80 212,440.00 106,232 00 105,952.00 Savage Minn Lake City Minn ISD #813 Middleton WI Des Moines IA Area Cmnty Col Minneapolis MN Minneapolis MN 80465PAN4 508084DW7 596782RX2 250097H21 60374YG68 AA+ AA+ AA1 AA1 AA1 local 198,018.00 198,018.00 200,000.00 4.800% local local local local 103,933.00 103,933.00 106,979.00 50,606.00 110,419.00 100,000.00 100,000.00 50 000.00 100,000.00 5.000% 3.750% 106,979.00 50,606.00 110,419-00 2.450% 51,465.50 semi-annual 11/10/14 12/01/14 06/01/21 4.700% 109,074.00 semi-annual 10/31/11 none 03/01/23 60374YG76 AA1 local 72,201.35 72,201.35 65,000.00 4.800% 71,026.80 semi-annual 12/09/14 none 03/01/24 Alexandria MN ISD #206 _ 015131LQ6 _AA2 local 279,760.50 279,760.50 270,000.00 3.000% 274,260.60 semi-annual 01/21/15 none 02/01/23 Duluth MN 264438ZL9 AA2 local 29,767.20 29,767.20 30,000.00 2.625% 29,073.30 semi-annual 12/05/12 08/01/13 02/01/25 Davenport Iowa 238388GS5 AA3 local 111,948.00 111,948.00 100,000.00 4.650% 106,124.00 semi-annual 09/13/11 none 06/01/20 Whitewater Wis _ 966204KA6 AQ local 109,541.00 109,541.00 100,000.00 4.850% 113,337.00 semi-annual 06/09/11 none 12/01/20 Hawkins Cnty TN 420218PL7 AA3 local 111,480.00 111,480.00 100,000.00 4.800% 106,655.00 semi-annual 03/13/12 none 05/01/24 Tenn Val Auth Cpn Strip Zero Cpn 88059EMX9 AAA local 88,133.00 88,133.00 100,000.00 90,642.00 maturity 03/18/13 none 07/15/20 Minnetonka MN ISD #276 604195PQ4 AAA local 23,491.73 23,016.40 20,000.00 6.200% 20,681.60 semi-annual 11/19/12 none 01/01/21 Columbus OH 199492CS6 AAA local 39,956.40 39,956.40 40,000.00 2.133% 40,419.20 semi-annual 02/20/15 none 12/01/21 Florida St Dept Environmental 3416OWUAO Al state 217,800.00 217,800.00 200,000.00 6.206% 227,260.00 semi-annual 08/30/10 07/01/10 07/01/22 Minnesota St Hsg Fin_A_gy Taxable_ 60415NE24 AA1 state 75,562.50 75,562.50 75,000.00 6.300% 76,404.75 semi-annual 07/27/06 01/01/07 07/01/23 Minnesota St Colleges & Univ _ 60414FPJ3 AA2 state 100,000.00 100,000.00 100,000.00 2.000% 100,264.00 semi-annual 02/26/15 10/01/15 10/01/20 Virginia State 928109XD4 AAA_ state 22,126.00 22,126.00 20,000.00 4.100% 21,521.00 semi-annual 02/07/12 none 06/01/21 Fed Home Ln Mtg Corp _ _ 3128X4536 AAA US 105,712.00 105,712.00 100,000.00 5.400% 103,869.00 semi-annual 01/26/15 none 03/17/21 Fed Home Ln Bank 3133803H8 AAA US 200,000.00 200,000.00 200,000.00 1.500% 199,636.00 semi-annual 07/30/12 01/30/13 07/30/24 3,386,409.76 Itasca County Minn 465452GP9 A local 105,024.00 105,024.00 100,000.00 5.550% 104,960.00 semi-annual 07/12/11 none 02/01/28 2,873,640.06 US 1- 5 Years 503,500.41 CD 2,153,954.60 local 425,449.75 state 303,505.00 US 6 - 30 Years May 2015 Investment Detail Description Cusip Number Credit Rating Type Purchase Price Carrying Cost Maturity Amount Interest Rate Current Market Value area � a , Date Acquired Coupon Date Maturity/ Due Date Milaca Minn ISD #912 598699NT9 AA+ local 106,941.00 106,941.00 100,000.00 5.650% 108,565.00 semi-annual 07/22/11 none 02/01/27 Will County IL Cmnty Zero Coupon 969078QM9 AA2 local 159,000.00 159,000.00 500,000.00 286,620.00 maturity 08/25/09 none 11/01/27 _ Van Buren Mich Public Schools 920729HD5 AA2 local 102,750.00 102,750.00 100,000.00 6.430% 114,246.00 semi-annual 07/17/09 11/01/09 05/01/29 Tennessee Valley Auth Ser E 880591CJ9 AAA local 121,500.00 121,500.00 100,000.00 6.750% 136,914.00 semi-annual 03/19/09 none 11/01/25 Ice Deposit - National Sports Center none_ local 250,000.00 250,000.00 250,000.00 250,000.00 maturity 02/06/08 none 01/01/26 Fed Home Ln Bank _ 313381D51 AAA US 93,750.00 93,750.00 100,000.00 2.000% 90,913.00 semi-annual 12/23/14 none 11/23/27 Fed Farm Credit Bank 31331VLC8 _ ---- AAA US 106,030.45 106,030.45 100,000.00 5.250% 124,340.00 semi-annual 02/26/10 none 04/21/28 --_._— 1,216,558.00 --- - 26,704,436.57 1,001,305.00 local 215,253.00 US 10+ Years INVESTMENT SCHEDULE - Money Market Funds May 31, 2015 Description Current Market Value YTD Interest Wells Fargo 1 Wells Fargo Government Money Market Fund $1,339,868.11 $107.20 4M 1 14M 1,892.52 - 4M PLUS 114M Plus 3,100.71 - Grand Total Money Market Funds 1 $1,344,861.34 1$107.20 Updated: 6/9/2015 ANLbDY O F 60V 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755-5100 FAX (763) 755-8923 . WWW.ANDOVERMN.GOV TO: Mayor & Council Members FROM: Jim Dickinson, City Administrator SUBJECT: Supplemental Agenda Item for June 23, 2015 City Council Workshop DATE: June 23, 2015 The City Council is requested to receive the following Supplemental information. Item #3 Discuss No Parking & Bike Route Signs(Woodland Estates Area -Engineering Additional Information C I T Y P �� ND O V 1. RECEIVED JUN 11 2915 Please check the preferred option as to the Bike Route/No Parking: CITY OF ANDOVER ❑ Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). L� Remove Bike Route/No Parking restriction and provide no parking restriction during / school hours and school events along 1491" Avenue from Crosstown Boulevard to Upiander Street. z�An I(Ikll- Address Signature Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 C I T Y O t' ND 60VE RECEIVED JUN 19 tell Please check the preferred option as to the Bike Route/No Parking: CITY OF ANDOVER Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). ❑ Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149"' Avenue from Crosstown Boulevard to Uplander Street. Address Signature(s) Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowit7@andovermn.gov Please check the preferred option as to the Bike Route/No Parking: Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). ❑ Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149"' Avenue from Crosstown Boulevard to Uplander Street. Address //W&44 gnature(s) ate Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkovvitz@andovermn.gov ECEIVE 11122 2111 D Please check the preferred option as to the Bike Route/No Parking: Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). ❑ Remove Bike Route/No Parking restriction and provide no parking restriction during school hours and school events along 149" Avenue from Crosstown Boulevard to Uplander Street. a, 3� (Lig- Ave )JU, Address cq Signature(s) Date Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1885 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov c t r v o e ND OVER Please check the preferred option as to the Bike Route/No Parking: ❑ Leave Bike Route/No Parking as currently exists (additional signs will be added along with active enforcement). I� Remove Bike Route/No Parking restriction and provide no parking restriction during / \ school hours and school events along 149I" Avenue from Crosstown Boulevard to Uplander Street. Address vim, l S' Signature(s) ate Please send this form back by mail or email to the following by June 19, 2015: City of Andover Attn: David Berkowitz 1685 Crosstown Boulevard NW Andover, MN 55304 d.berkowitz@andovermn.gov Todd Haas From: Dave Berkowitz Sent: Monday, June 22, 2015 7:01 AM To: Todd Haas; James Dickinson Subject: Fwd: Bike Route / No Parking Ballot This is the email that I requested they send the survey so we can track it properly. Thank you Sent from my Verizon Wireless 4G LTE smanphone -------- Original message -------- From: Larry Gunderson <larrv.gunderscm@comcast.net> Date: 06/19/2015 9:14 AM (GMT -06:00) To: Dave Berkowitz <D.Berkowitz(a),andovermn.eov> Subject: Bike Route / No Parking Ballot Mr. Berkowitz, Thank you for the letter and ballot regarding the Bike Route/No Parking proposal. We prefer to Leave the Bike Route/No Parking as it currently exists. Sincerely, Larry & Ann Gunderson 2344151' Avenue NW Andover, MN 55304 (763)767-0505 Date: June 19, 2015