HomeMy WebLinkAboutJune 4, 2015k C I T Y O F
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1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US
Regular Park & Recreation Commission Meeting
June 4, 2015
7:00 P.M.
1. Call to Order
2. Resident Forum
3. Approval of Minutes (5/21/15) — Regular Meeting
4. Consider Protective Netting Quote at Andover Station North Ball Field
Facility, Cont. /15 -34
5. Consider Final 2016 -2020 Park CIP
6. Consider a 10 Year Parks Replacement Plan
7. Outstanding Items /Maintenance Update
8.
9. Chair's Report
10. Adjournment
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
4p$k
CC: 4e David D. Berkowitz, Director of Public Works /City Engineer
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: 4. Consider Protective Netting Quote at Andover Station North Ball Field
Facility, Cont. /15 -34
DATE: June 4, 2015
INTRODUCTION
This item is in regard to considering protective netting quote at Andover Station North Ball Field
Facility.
DISCUSSION
The item was tabled from the last meeting on May 21, 2015. Staff did meet again with a local
fencing contractor at the facility to review the option of netting for both the west field and middle
fields. The fencing contractor is waiting for pricing for the netting company before they can
submit an estimate to the City. Staff is hoping to have an estimate in time for Thursday's
meeting.
BUDGETIMPACT
As a reminder this is not identified in the Capital Improvement Plan for 2015. The Park
Commission may wish to utilize the $15,000 annual miscellaneous fund that is available each
year. With the higher cost, not sure what the commitment will be from the Andover Baseball
Association (ABA). Previously ABA has committed to offer to pay for half the cost but that
commitment was based on netting of the backstop only.
ACTION REQUIRED
The Park and Recreation Commission is requested to consider the option of netting and fencing
of the west and middle field at Andover Station North Ball Field Facility.
RespeccttUly /suubmitted,,
Todd J. Haas
Cc: Jason Saulsbury, Andover Baseball Association (copy sent by e -mail)
1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer3�3
FROM: Todd J. Haas, Assistant Public Works Director -OW
SUBJECT: 5. Consider Final 2016 -2020 Parks Capital Improvement Plan
DATE: June 4, 2015
INTRODUCTION
The Park and Recreation Commission is requested to recommend approval of the final 2016-
2020 Parks Capital Improvement Plan (CIP) to the City Council.
DISCUSSION
Attached is the final draft of the Parks CIP for your consideration. No changes have been made
based on the joint meeting with the City Council.
BUDGETIMPACT
As of right now only the year 2018 is below the $50,000 end fund balance that is required.
ACTION REQUIRED
The Park and Recreation Commission is requested to recommend approval of the final 2016-
2020 Parks Capital Improvement Plan (CIP) to the City Council.
Respectfully submitted,
Todd J. Haas
Attachments: Proposed 2016 -2020 Park CIP
CITY OF ANDOVER
Park Improvement Fund
Projected Fund Balance
"Target - $50,000 to create a contingency for any project overages.
2015
2016
2017
2018
2019
2020
TOTALS
Pro acted Sources of Revenue
Park Dedication Fee - Residential Units
50
50
50
25
25
25
Park Dedication Fee - Residential ($2,899 /unit)
$ 144,950
$ 144,950
$ 144,950
$ 72,475
$ 72,475
$ 72,475
$ 652,275
Park Dedication Fee - Commercial
-
-
-
-
-
-
-
Donation / Contribution
-
-
100,000
-
-
-
100,000
Capital Projects Levy - Park Improvements
61,500
61,500
61,500
61,500
61,500
61,500
369,000
Total Revenues Available
206,450
206,450
306,450
133,975
133,975
133,975
1,121,275
Projected Commitments
Rose Park - Reconstruction
185,600
185,600
Irrigation Project - Small
20,000
20,000
20,000
40,000
100,000
Kelsey Round Lake Park Master Plan
50,000
50,000
Fencing Upgrades - Ballfield Safety Initiatives
25,000
25,000
Crooked Lake School Hockey Rink
10,000
10,000
Pine Hills North - Phase II
-
Playground & Enclosures
60,000
60.000
Parking Lot w/ Curb (30% Park Dedication)
120,000
120,000
Storage Building (Donations)
100,000
100,000
Septic & Well
-
Multi- Purpose Building
-
City Campus Hockey Rinks - Pave rinks & parking lot
150,000
150,000
Langseth Park Trail Improvement
20,000
20,000
Timber Trails - Reconstruction
200,000
200,000
Fox Meadows - Reconstruction
200,000
200,000
Terrace - Irrigation and water service
35,000
35,000
Wild Iris - krigation and water service
42,500
42,500
Sunshine Park - Score board wiring and design
23,000
23,000
Annual Miscellaneous Projects
15,000
15,000
15,000
15,000
15,000
75,000
Total Commitments
365,600
273,000
335,000
186,000
75,000
162,500
1,396,100
Revenues Over (Under) Expenditures
(159,150)
(66,550)
(28,550)
(61,025)
58,975
(28,525)
Fund Balance as of December 31, 2014
334,566
Fund Balance Brought Forward
175,416
108,868
80,316
29,291
88,266
Ending Fund Balance"
$ 175,416
$ 108,866
$ 60,316
$ 29,291
$ 68,266
$ 59,741
"Target - $50,000 to create a contingency for any project overages.
CITY Of
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1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV
TO: Park & Recreation Commission
CC: -r3*— avid D. Berkowitz, Director of Public Works /City Engineer
FROM: Todd J. Haas, Assistant Public Works Director
SUBJECT: 6. Review Draft Spreadsheet for the 10 Year Parks Replacement Plan
DATE: June 4, 2015
INTRODUCTION
The Park and Recreation Commission is requested to review the attached draft spreadsheet that
will be utilized in analyzing the park replacement items.
DISCUSSION
Based on direction from the City Council at the May 27, 2015 joint meeting, Parks Maintenance
Department will be researching and providing information to the spreadsheet that will be utilized
as part of the budget process to determine what the City Council will be funding from year to
year.
Staff will be working on the spreadsheet over the next few weeks. The Park Commission will
have an opportunity to review and provide a recommendation regarding the spreadsheet and
replacement maintenance items at the regular meeting that is scheduled on July 16, 2015.
ACTION REQUIRED
The Park and Recreation Commission is requested to consider the attached draft spreadsheet that
will be utilized in analyzing the park replacement items.
Respectfully submitted,
' '
Todd J. Haas
Attachments: Draft spreadsheet
Priority
2
3
2
3
3
2
2
3
1
2
3
3
3
3
3
3
2
2
3
3
3
1
3
2
3
3
2
3
2
Park Name
ASN Complex
ASN Complex
Bunker Hills West
Chesterton Commons
City Hall Complex Rinks
City Hall North
City Hall North
City Hall North
Creekview Crossing
Crooked Lake Hockey Rink
Forest Meadows
Fox Meadows
Fox Meadows
Hawkridge
Hidden Creek East
Hidden Creek East
Hidden Creek North
Kelsey Round Lake Park
Northwoods West
Pine Hills
Prairie Knoll
Prairie Knoll
Prairie Knoll
Rose
Sophie's Park
Strootman
Sunshine Park
Sunshine Park
Sunshine Park
2 Terrace
3 Terrace
3 Timber Trails
Timber Trails
Timber Trails
Tot Lot (138th Ave)
CITY OF ANDOVER
Park Itemized Replacement List
Replacement Item
Wire Fencing Replacement Dugout
Warning Tracks Rebuild
Wire Fencing Replacement Backstop
Playground Fall Zones and Wood Fiber
Plant Trees and Shrubs
Wire Fencing Replacement Ball Field
Four Section Backstop Fencing Wire
Replace Large Shelter w /Floor
Shelter New Roof (meduim)
Warming House New Roof /Siding/ Soffits
Soccer Field Work
Replace Large Shelter
Grade & Seed Field
Replace Large Shelter
Soccer Goals Jr. Set
Grade & Seed Field
Wire Fencing Replacement Backstop
Lumber on Adjustable Bridge
Tennis Courts Resurface & Paint
Fall Zones for Swing /Playground Wood Fiber
Class V Parking Lot Medium (North, added)
Two Fields Crowned & Seeded
Warming House New Trim
Replace Large Shelter
Sandbox Rebuild w /Concrete
Replace Large Shelter
Benches Rebuild Aluminum
Concrete Edges on Volleyball Court
Fall Zones for Small Play Structure
Wire Fencing Replacement Backstop
Shelter New Roof (small)
Wire Fencing Replacement Dugout
Soccer Field Rebuild
Gravel Added
Wire Replacement Fencing along Trail Access
Year
Installed
2008
2008
1988
2000
1985
1984
1984
1993
1985
1987
1991
1991
1988
2000
1992
88 &91
83 & 07
79, 96, 07
79 & 2000
2005
2005
2005
1987
2010
1987
2000
2000
2000
1993
1993
2008
1996
1996
1985
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Projected
Year Estimated
Replaced Cost Comments /Justification
2018
$
3,700
worn and pushed inward
2018
$
16,300
more aglime needed and back sid(
2015
$
3,700
worn and pushed inward
2018
$
12,000
change to wood fiber & concrete
ongoing
$
1,200
blend into the area
2019
$
3,200
this site may change
2017
$
1,564
worn & pushed inward
2019
$
22,000
getting worn & tree root issues
2015
$
1,600
missing shingles
2016
$
5,800
very worn out
ongoing
$
12,500
may stay out of service as is
2017
$
18,000
bad roof, rust on uprights
2017
$
12,500
reshape rough field /layout
2016
$
18,000
bad roof, rust on uprights
2015
$
1,025
worn and bent goals
2016
$
2,500
rough and uneven field
2018
$
3,700
getting worn out again
2016
$
12,500
entire walkway needs adjusted
2017
$
4,600
resurface /paint as neded
$
16,000
2017
$
4,000
need to top off for drainage
2016
$
16,500
need topciressed and crowned
ongoing
$
2,100
hockey puck damage
16 or 17
$
18,000
roof leaks, rusty uprights
2016
$
1,800
never was installed
2018
$
18,000
roof leaks, rusty uprights
ongoing
$
2,025
change out lumber
2018
$
4,000
rotted timbers
2018
$
4,500
upgrade fall zones
2015
$
3,700
worn and bent inward
2015
$
1,200
shingles missing
2019
$
3,700
will be worn out
17 or 18
$
3,000
topdress and crown
2015
$
2,500
top off for drainage
2019
$
4,500
site may change
Priority
Park Name
Tot Lot (138th Ave)
Tot Lot (138th Ave)
Wild Iris
CITY OF ANDOVER
Park Itemized Replacement List
Total
$ 290,014
Comments /justification
site may change
site may change
missing shingles
Projected
Year
Year
Estimated
Replacement Item
Installed
Replaced
Cost
Playground Fall Zones and Wood Fiber
1985
2019
$ 14,000
Access Trail Need Overlay
1985
2019
$ 12,500
Shelter New Roof (small)
1987
2015
$ 1,600
Total
$ 290,014
Comments /justification
site may change
site may change
missing shingles
1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100
FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV
TO: Park & Recreation Commission
CC: David D. Berkowitz, Director of Public Works /City Engineer� _Td-
FROM: Todd J. Haas, Asst. Public Works Director 14r
SUBJECT: 7. Review Outstanding Items
DATE: June 4, 2015
Issues list as of 6/1/15
COMPLETED PROJECTS —
• Pine Hills North — The playground equipment is now completed. Stop by and check it out.
• Rose Park — The installation of outfield fences have been completed along with the reseeding of the
disturbed areas.
• Way Finding Signs — The signs are now done and have been installed.
ON -GOING PROJECTS -
• Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report is due in
July.
• Update of Quarterly Sheriffs Department Report on Park Patrol & Vandalism —Next quarterly
report is due in July.
• Andover Lions Park — The City Council has approved the 2015 funding for replacing the playground
equipment be carried over into 2016 along with the installation of the irrigation system. The backstop
and sideline fencing will also be done in 2016. The existing monument sign will be relocated further
back outside the right of way so a sidewalk can be constructed.
• Hidden Creek East Park — The neighborhood has determined the location of the wall board. The
Park Maintenance Department will begin working on the fall zones and concrete borders within the
next few weeks.
• Timber Rivers Park — Playground equipment has been delivered. Installation will be done sometime
midsummer.
• Kelsey Round Lake Park Master Plan — Staff is in the process of reviewing the proposals received
from the consultants. It has not been determined as of yet if interviews will be necessary. A
recommendation to select a consultant from staff will be presented to the City Council on June 16,
2015.
ON -HOLD PROJECTS — None at the time.
OTHER ITEMS OF INTEREST —
• Prairie Knoll Park Cell Tower —Nothing new to report. Still waiting for them to indicate when they
are planning on starting on the construction.
City Hall Recycling Center Update -- The City has received approval for funding from Anoka
County for paving a portion of the driveway to the recycling center. The paving at this time will not
include the City Hall Outdoor Rink parking lot or driveway to Crosstown Boulevard NW although the
Recycling Coordinator is exploring the possibility of receiving additional funds to pave the driveway
to Crosstown Boulevard. As far as street light at the entrance to the recycling center/hockey rink
facility at Crosstown Boulevard NW, the existing street light will be upgraded from a 135W Type 3 to
a 190W Type 3 light. It will take 6 -10 weeks before the new light can be installed by Connexus
Energy. The total cost is $941 and will be split with recycling.
• Update of Pedestrian Trails — Listed below are some of the pedestrians and bike trail segments that
have been identified by the City Council over the next few years:
➢ 2015. Nothing is planned for 2015.
➢ 2016. Bituminous trail along Crosstown Blvd (west side) from Coon Creek Bridge to
South Coon Creek Drive.
➢ 2017. Bituminous trail along Andover Blvd (south side) from Bluebird Street NW to
Vale Street NW.
➢ 2018. Bituminous Trail and boardwalk along Crosstown Blvd (east side) from Bunker
Lake Blvd to 140'`' Avenue NW.
➢ 2019. Bituminous trail along Crosstown Blvd from 159th Ave to Prairie Road.
➢ 2019. Bituminous trail from Kensington Estates 7th Addition to Andover Station North.
Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson
Street NE in Ham Lake — The project is still scheduled for 2015 -2016. Most of the construction will
be done in 2016. As part of this project trail segments along the north side of Bunker Lake Boulevard
will either be left in place or portions reconstructed. A pedestrian underpass will be constructed near
the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street in
the City of Ham Lake. A new trail will be constructed from Crane Street NW, crossing the railroad
tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the
Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional
Park. An overpass will not be constructed over the railroad tracks due to the cost of the bridge.
• Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility —
The Commission will need to determine if they would like to have a meeting yet this summer.
If you have any questions or comments regarding any of the items mentioned above or any items
relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff
recommends the Commission continue reviewing the City Council meeting minutes that you receive
by e -mail as to discussions of various projects the City Council has been working on or is
considering.
Note: If you have any items that you would like to add to the list, let me know at the meeting.
Weekly Parks Maintenance Update
May 9, 2015
• Full mowing cycle in all parks, trash service, seeding turf and bare spots, dragging infields, watering
trees and shrubs, and start mowing trails.
• Working on the new playground at Pine Hills North.
• Set up Sunshine Park for fast pitch games, moved bases and pitching pads.
• Deliver new lacrosse storage boxes and put together new lacrosse goals and delivered both sets.
• Installed various signs.
• Put down wild/prairie flower seeds in various parks and open spaces.
• Continue work on irrigation repairs and set ups.
• Working with contractors on various projects.
May 16 2015
• Completed full mowing cycles in parks and trails.
cleaning park buildings and trimming trees.
• Adding wood fiber to playgrounds.
• Tournament set up at Sunshine Park.
• Two seasonal staff started this week.
• Various sign installs.
• Continue irrigation start up and repairs.
Dragging fields and parking lots, full trash service,
May 23. 2015
• Completed a full mowing cycle in parks and trails, sweeping/blowing trails, full trash service and various
work orders.
• Planting trees and shrubs.
• Irrigation install at pump house.
• Adding wood fiber to many playground fall zones.
• Did concrete work for some spillways.
• Working on full inventory of all parks.
• Completed more sign installs.
• Finished stump grinding with a bobcat rental.
• Started landscape cleanup around Public Works area.
• Tournament cleanup at Sunshine Park.
May 30. 2015
• Continue to mow at least twice a week in most areas. Serviced mowers.
• Worked on gravel parking lots, installed more picnic tables, park clean up and fertilized playing fields.
• Electrical work at Sunshine Park building.
• Finished irrigation install at well house.
• Finished dirt work at Rose Park and seeded.
• Completed work orders requested by Kameron.
• Continue to work on park inventory.