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HomeMy WebLinkAboutMay 21, 20151685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (753) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting May 21, 2015 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (4/27/15) - Special Workshop Meeting 4. Approval of Minutes (5/7/15) — Regular Meeting 5. Consider Scoreboard Relocation to Sunshine Park/15 -33 6. Consider Protective Netting Quote at Andover Station North Ball Field Facility, Cont. /15 -34 7. Consider Parcels to Sell 8. Update of Joint Meeting with City Council on May 26, 2015 9. Outstanding Items 10. 11. Chair's Report 12.Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss the 2016 -2020 Park Capital Improvement Plan, Cont. B. Adjournment 11 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park and Recreation Commission CC: David D. Berkowitz, Director of Public Works /City EngineerJ)D3 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: Item 5. Update of Scoreboard Relocation to Sunshine Park/15 -33 DATE: May 21, 2015 INTRODUCTION The Park and Recreation Commission is requested to consider relocation of the scoreboards from Prairie Knoll Park to Sunshine Park, Project 15 -33. DISCUSSION Based on the discussion from the last meeting, the Park Commission indicated interest in utilizing the Park Improvement Fund that is available to relocate the scoreboards from Prairie Knoll Park to Sunshine Park. As far as the engineering design and installation of the wiring for the scoreboards, this could be included in 2016 CIP at $23,000 (approximately $18,000 for the wiring and $5000 for design/inspection). Attached are the following: • Quote from Daktronics to relocate the football scoreboard from Prairie Knoll Park to Sunshine Park - $7850. • E -mail estimate from electrical engineering consultant to provide electrical service to the scoreboards which is estimated to be $17,800. Note: Staff estimated design and inspection at about $5000 for the electrical engineering consultant. As a reminder staff still has not heard anything from North Metro Soccer Association (NMSA) about the possibility of contributing to help in the relocation of the scoreboards from Prairie Knoll Park to Sunshine Park. ACTION REQUIRED The Park and Recreation Commission is requested to consider relocation of the scoreboards from Prairie Knoll Park to Sunshine Park, Project 15 -33. Respectfully submitted, Todd J. Haas Cc: Mike Johnson, Andover Football Association (copy sent by e -mail) Twila Hauck, Andover Football Association (copy sent by e-mail) David Tarleton, North Metro Soccer Association (copy sent by e -mail) Attachments: Quote from Daktronics; E -mail estimate from electrical engineering consultant AIM Electronics, Inc. Edina, MN 952- 941 -9830 Brian Grandstrand Twi1a Hauck, (s-- 33 cc, Past! € Ccwycner.'SSrr�r�t Andover Football Price Quotation April 29, 2015 DAKTRONICS RELOCATE FOOTBALL SCOREBOARD Description Ouant. Price Total 1. Relocate 2- FB -4005 Football Scoreboard 1 7,850.00 7,850.00 Includes removal of existing scoreboards, Storage, replace horns kits, installing 4 poles 2 in 2 locations mounting scoreboard. * Total $7,850.00 *Includes transporting and storage at Scenic Sign, concrete and steel I -beams and mounting boards. Electrical installation is responsibility if customer. options RC 100 wireless control upgrade transmitter /receiver $850.00 each Other Information Lead time (3) three weeks Terms: Due net (30) thirty days Prices valid (60) sixty days Is--33 Todd Haas From: O'Brien, Jim oim.obrien @wmeng.com] Sent: Monday, April 20, 2015 10:43 AM To: Todd Haas Subject: RE: Sunshine Park Score Boards Todd, Here is a rough scope of work. Engineers estimate of electrical construction cost $17,800.00. Work scope, 1. Provide (1) new 20/2 circuit breaker in existing 480/277 volt panel H1. Panel installed in 2003 to feed lighting at soccer fields. 2. Provide approximately 500 lineal feet of 1 "C. 2 #8 plus ground, XHHW, CU installed by horizontal bore from panel H1 to new scoreboard location. 3. At scoreboards, provide 5 KVA panel /transformer unit with (4) 20/1 branch circuit breakers. Square D #MPZ5540F25K or equal. Mount unit on scoreboard support leg. 4. Provide 120 volt dedicated circuit to each scoreboard and dedicated circuit to maintenance duplex receptacle (furnished by EC) at each scoreboard. That should be enough to get you started? A good electrician should be able to run with this. Let me know if you will be needing engineered drawings. - - - -- Original Message---- - From: Todd Haas (mailto:T Haas(@andovermn gov] Sent: Friday, April 17, 2015 10:46 AM To: O'Brien, Jim Subject: FW: Sunshine Park Score Boards 4/17/15 Jim; Attached is a map of the general location that we are thinking about for the installation of score boards. The score boards are being relocated from Prairie Knoll Park to Sunshine Park soccer fields. Can you provide an estimate to run power to the potential. location? Thanks. Any questions feel free to contact me at 763 - 767 -5131. Todd Haas City of Andover CONFIDENTIALITY NOTICE: The information contained in this message, including any files transmitted within, is confidential, may be legally privileged, and is intended only for the use of the individual(s) named above. The use of any confidential or personal information may be restricted by provincial and federal laws. If this message was received in error, please notify the sender and then delete this message. 1 mmmr_j Iwo MD4`074,411A 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission 4'01` CC: *. David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Consider Protective Netting Quote at Andover Station North Ball Field Facility, Cont. /15 -34 DATE: May 21, 2015 INTRODUCTION This item is in regard to considering protective netting quote at Andover Station North Ball Field Facility. DISCUSSION The item was tabled from the last meeting on May 7, 2015. Staff did meet with a local fencing contractor at the facility to review options of fencing and /or netting of both the west field and middle fields. The fencing contractor is waiting for pricing for the netting company before they can submit an estimate to the City. Staff is hoping to have an estimate in time for Thursday's meeting. BUDGETIMPACT As a reminder this is not identified in the Capital Improvement Plan for 2015. The Park Commission may wish to utilize the $15,000 annual miscellaneous fund that is available each year. With the higher cost, not sure what the commitment will be from the Andover Baseball Association ABA. Previously ABA has committed to offer to pay for half the cost but that was a commitment based on netting only. ACTION REQUIRED The Park and Recreation Commission is requested to consider the option of netting and fencing of the west and middle field at Andover Station North Ball Field Facility. Respectfully submitted, Todd J. Haas Cc: Jason Saulsbury, Andover Baseball Association (copy sent by e -mail) 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City EngineerVD5 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 7. Consider Parcels to Sell DATE: May 21, 2015 INTRODUCTION This item is in regard to parcels that have been identified in the Comprehensive Plan as potential parcels to sell. DISCUSSION The two parcels that should be considered are as follows: • Cedar Crest Park located at 3909 -174th Lane NW (Park 32A on City Park Map). • Landlocked Park located at 15543 Prairie Road NW (Park 72D on City Park Map). It will be necessary for the Park Commission to make recommendation to the City Council. The recommendation regarding the two parcels is scheduled to be discussed at the City Council joint meeting that is scheduled on May 26, 2015. ACTION REQUIRED The Park and Recreation Commission is requested to consider recommending to the City Council the sale of two parcels (Cedar Crest Park and Landlocked Park). Respectfully submitted, � Todd J. Haas Attachments: Location map of the two parks 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer DDB FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 1; Update of Joint Meeting with City Council DATE: May 21, 2015 INTRODUCTION This item is in regards to the scheduled joint meeting with the City Council on Tuesday, May 26, 2015. DISCUSSION The joint meeting has been scheduled with the City Council which will start at 6:00 pm. To date the following items are scheduled to be discussed: • Discuss 2016 -2020 Park CIP • Discuss Park Replacement Funding • Discuss the Future of the City Park System • Consider Scoreboards at Sunshine Park Soccer - Football Fields /15 -33 • Discuss the Selling of Park Property ACTION REQUIRED This item is in regards to the scheduled joint meeting with the City Council on Tuesday, May 26, 2015. Respectfully submitted, 1_110twl Todd J. Haas ANLf) 6 W A 1p � 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works/City Engineer -V FROM: Todd J. Haas, Asst. Public Works Director '0*- SUBJECT: 9. Review Outstanding Items DATE: May 21, 2015 Issues list as of 5115115 COMPLETED PROJECTS — ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report is due in July. • Update of Quarterly Sheriff s Department Report on Park Patrol & Vandalism —Next quarterly report is due in July. • Pine Hills North — The playground equipment has been installed. If you would like, stop by and check it out. • Andover Lions Park — The Park Commission has requested the funds for replacing the playground equipment be carried over into 2016 along with the installation of the irrigation system. The backstop and sideline fencing will also be done in 2016. The existing monument sign will be relocated further back outside the right of way so a sidewalk can be constructed. • Hidden Creek East Park — Staff is waiting for the neighborhood to determine the location of the wall board. The Park Maintenance Department will be able to begin work on the fall zones and concrete borders within the next few weeks. • Timber Rivers Park — Playground equipment has been ordered and will be delivered in late May. Installation will be done sometime midsummer. • Rose Park — The installation of outfield fences should be completed by May 22 °d. Staff is in the process of obtaining quotes for the paving and curbing of the parking lot. • Way Finding Signs — The signs are now done. Most of the signs have been installed by Public Works staff. The remaining signs will be installed yet this spring. • Kelsey Round Lake Park Master Plan — Staff is holding a pre - proposal meeting on May 18th. Staff will provide an update of how many consultants showed interest in preparing a proposal at the meeting. A total of 9 consultants were notified about the meeting. ON -HOLD PROJECTS —None at the time. OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. • City Hall Recycling Center Update -- The City has received approval for funding from Anoka County for paving a portion of the driveway to the recycling center. The paving at this time will not include the City Hall Outdoor Rink parking lot or driveway to Crosstown Boulevard NW although the Recycling Coordinator is exploring the possibility of receiving additional funds to pave the driveway to Crosstown Boulevard. As far as street light at the entrance to the recycling centerlhockey rink facility at Crosstown Boulevard NW, the existing street light will be upgraded from a 135W Type 3 to a 190W Type 3 light. It will take 6 -10 weeks before the new light can be installed by Connexus Energy. The total cost is $941 and will be split with recycling. Update of Pedestrian Trails — Listed below are some of the pedestrians and bike trail segments that have been identified by the City Council over the next few years: ➢ 2015. Nothing is planned for 2015. ➢ 2016. Bituminous trail along Crosstown Blvd (west side) from Coon Creek Bridge to South Coon Creek Drive. ➢ 2017. Bituminous trail along Andover Blvd (south side) from Bluebird Street NW to Vale Street NW. ➢ 2018. Bituminous Trail and boardwalk along Crosstown Blvd (east side) from Bunker Lake Blvd to 140"' Avenue NW. ➢ 2019. Bituminous trail along Crosstown Blvd from 159"' Ave to Prairie Road. ➢ 2019. Bituminous trail from Kensington Estates 7`h Addition to Andover Station North. • Update of the Reconstruction of Bunker Lake Boulevard -from Crane Street NW to Jefferson Street NE in Ham Lake — The project is still scheduled for 2015 -2016. Most of the construction will be done in 2016. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass will be constructed near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street in the City of Ham Lake. A new trail will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. An overpass will not be constructed over the railroad tracks due to the cost of the bridge. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine in the spring of 2015 when they would like to have a meeting. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. NDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: A. Discuss 2016 -2020 Parks Capital Improvement Plan, Cont. DATE: May 21, 2015 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2016 -2020 Parks Capital Improvement Plan (CIP). DISCUSSION Attached are the following items for your review: • Current 2015 -2019 Park CIP (so that you can see what was proposed thru 2019). • Proposed 2016 -2020 Park CIP (as discussed by the Park Commission at the last meeting on May 71h) • Draft Park Commission meeting minutes from May 7th . Just as a reminder the Park and Recreation Commission is meeting with City Council on Tuesday, May 26`h at 6 pm. If there are proposed changes now is the time to make them. BUDGET IMPACT As of right now only the year 2018 is below the $50,000 end fund balance that is required. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussing the 2016 -2020 Parks Capital Improvement Plan. Respectfully submitted, Todd J. Haas Attachments: Current 2015 -2019 Park CIP; Proposed 2016 -2020 Park CIP; Draft meeting minutes of May 7, 2015 Projected Sources of Revenue Park Dedication Fee - Residential Units Park Dedication Fee - Residential ($2,899 /unit) Park Dedication Fee - Commercial Donation / Contribution Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments Rose Park - Reconstruction Irrigation Project - Small Kelsey Round Lake Park Master Plan Fencing Upgrades - Ballfield Safety Initiatives Crooked Lake School Hockey Rink Pine Hills North - Phase II Playground & Enclosures Parking Lot w/ Curb (30% Park Dedication) Storage Building (Donations) Septic & Well Multi- Purpose Building City Campus Hockey Rinks - Pave rinks & parking lot Langseth Park Trail Improvement Fox Meadows - Reconstruction Annual Miscellaneous Projects Total Commitments Revenues Over (Under) Expenditures CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2015 2016 2017 2018 2019 2020 TOTALS 50 50 50 25 25 25 $ 144,950 $ 144,950 $ 144,950 $ 72,475 $ 72,475 $ 72,475 $ 652,275 - - 100,000 - - - 100,000 61,500 61,500 61,500 61,500 61,500 61,500 369,000 206,450 206,450 306,450 133,975 133,975 133,975 1,121,275 185,600 185,600 20,000 20,000 20,000 20,000 20,000 100,000 50,000 50,000 25,000 25,000 10,000 10,000 60,000 60,000 120,000 120,000 100,000 100,000 115,000 115,000 450,000 450,000 150,000 150,000 20,000 20,000 200,000 200,000 15,000 15,000 15,000 15,000 15,000 75,000 365,600 155,000 135,000 300,000 705,000 - 1,660,600 (159,15o) 51,450 171,450 (166,025) (571,025) 133,975 Fund Balance as of December 31, 2014 334,566 Fund Balance Brought Forward 175,416 226,866 398,316 232,291 (338,734) Ending Fund Balance " $ 175,416 $ 226,866 $ 398,316 $ 232,291 $ (338,734) $ (204,759) "Target - $50,000 to create a contingency for any project overages. CITY OF ANDOVER Park Improvement Fund Projected Fund Balance "Target - $50,000 to create a contingency for any project overages. 2015 2016 2017 2018 2019 2020 TOTALS Projected Sources of Revenue Park Dedication Fee - Residential Units 50 50 50 25 25 25 Park Dedication Fee - Residential ($2,899 /unit) $ 144,950 $ 144,950 $ 144,950 $ 72,475 $ 72,475 $ 72,475 $ 652,275 Park Dedication Fee - Commercial - - - - - - - Donation / Contribution - - 100,000 - - - 100,000 Capital Projects Levy- Park Improvements 61,500 61,500 61,500 61,500 61,500 61,500 369,000 Total Revenues Available 206,450 206,450 306,450 133,975 133,975 133,975 1,121,275 Projected Commitments Rose Park - Reconstruction 185,600 185,600 Irrigation Project - Small 20,000 20,000 20,000 20,000 20,000 100,000 Kelsey Round Lake Park Master Plan 50,000 50,000 Fencing Upgrades - Ballfield Safety Initiatives 25,000 25,000 Crooked Lake School Hockey Rink 10,000 10,000 Pine Hills North - Phase II - Playground & Enclosures 60,000 60,000 Parking Lot w/ Curb (30% Park Dedication) 120,000 120,000 Storage Building (Donations) 100,000 100,000 Septic & Well - Multi- Purpose Building - City Campus Hockey Rinks - Pave rinks & parking lot 150,000 150,000 Langseth Park Trail Improvement 20,000 20,000 Timber Trails - Reconstruction 200,000 200,000 Fox Meadows - Reconstruction 200,000 200,000 Terrace - Irrigation and water service 42,500 42,500 Wild Ids - irrigation and water service 42,500 42,500 Sunshine Park - Score board wiring and design 23,000 23,000 Hawkridge - Storage/warming house building ( ?) - Annual Miscellaneous Projects 15,000 15,000 15,000 15,000 15,000 75,000 Total Commitments 365,600 258,000 335,000 185,000 97,500 162,500 1,403,600 Revenues Over (Under) Expenditures (159,150) (51,550) (26,550) (51,025) 36,475 (28,525) Fund Balance as of December 31, 2014 334,566 Fund Balance Brought Forward 175,416 123,866 95,316 44,291 80,766 Ending Fund Balance" $ 175,416 E 123,866 E 95,316 - E 44,291 E 80,766 E 52,241 "Target - $50,000 to create a contingency for any project overages. Regular Andover Park & Recreation Commission Meeting Minutes —May 7, 2015 Page 4 Commissioners Present Commissioners Absent: Chair Shane Stenzel, Vice Chair Jim Lindahl, Commissioners Sarah Elstrom, Alisa.Lewnau, and Mark Miskowiec Marinello Assistant Public Works Director, Todd Haas Others DISCUSS THE 2016 — 2020 PARK CAPITAL IMPROYEMENT PLAN 0< �P O The Park and Recreation Commission is requested to continue discussing the 2016 - 2020 Parks Capital Improvement Plan (CIP). The Park Commission at this point should be relatively close to having the proposed 2016 — 2020 CIP ready for review by the City Council. At the time this item was prepared by staff the joint meeting with the City Council had not yet been determined. The Joint Meeting with the City Council will be held Tuesday, May 26, 2015. Haas stated depending on what the Commission would like to recommend for ects, the ending fund balance for each of the 5 years shall be $50,000 or more. hair Stenzel asked if the finance department could provide information on what monies ere spent on which projects in 2010 to 2014. Mr. Haas will obtain the information for the Commission. He would like to see what was done in the past five years and what was accomplished. Commissioner Miskowiec stated a lot of work was done on Hawk Ridge Park and Pine Hills North. Chair Stenzel noted replacement costs are not included in the Park Improvement Fund. Park improvements do not include replacements. The current budget for replacements is approximately $50,000 a year which generally is used for playground equipment replacement. An additional $25,000 is set aside for other miscellaneous items that come up during the year for the Parks Maintenance improvements. Chair Stenzel reviewed the Park Improvement fund and noted for 2016 the $20,000 irrigation project would be in Andover Lions Park and the $120,000 allocated for the parking lot with curb would be for Pine Hills North. The $450,000 identified in 2019 would be for the multi - purpose building at Pine Hills North. Commissioner Miskowiec stated he would rather drill some wells rather than the storage building for $100,000. Chair Stenzel stated he would prefer to remove the Pine Hills North improvement items and drill some wells where irrigation is needed. When the associations were present they Regular Andover Park & Recreation Commission Meeting Minutes — May 7, 2015 Page 5 said irrigation was needed to make fields playable rather than mentioning paving parking lots. Mr. Haas stated Timber Trails Park needs outfield fencing for the ball field and irrigation for both the ball field and soccer field. $200,000 could be allocated to Timber Trails Park. He reviewed the other parks that were in need of irrigation. Wild Iris Park would be approximately $35,000 - $40,000. Hills of Bunker Lake West Park would be approximately $25,000 — $30,000. Rebuild of Prairie Knoll Park west field would be $25,000 - $30,000. Hidden Creek East Park and Strootman Park both need irrigation. Lund's North Park is in decent shape but at some point should be irrigated. Chair Stenzel stated he would like to see Fox Meadows Park done. Commissioner Lewnau stated she would like to see the scoreboards put up rather than stored since the AFA is willing to contribute to the cost. This will be added as agenda item at the next Park Commission meeting. Mr. Haas stated the discussion with the Council could include a request for bonding or a referendum. The Council may not be inclined to change the CIP since it was already approved. Revisions to the CIP suggested were: Timber Trails Park budget $200,000 to 2016. The Pine Hills North parking lot would be pushed out. The $120,000 would be used at Terrace Park (irrigation), Wild Iris Park (irrigation), and installation of the scoreboards at Sunshine Park south and middle soccer fields. A storage building is suggested to be constructed at Hawk Ridge Park in 2017. The Commission suggested removing the $450,000 Pine Hills North allocated for a multi - purpose building. Commissioner Elstrom suggested the Commission look more at 2016 as priorities may change in future years. Chair Stenzel stated if there was irrigation at Fox Meadows Park two fields could become playable. Move this in the CIP to 2017. Mr. Haas will redraft the CIP and email it to Commissioners. Any input should be given back to Mr. Haas. At the next meeting May 21 ", the CIP will need to be finalized prior to the meeting with the Council on May 26. The report on what was spent 2010 — 2014 will be completed by the May 21" meeting. Chair Stenzel stated there needs to be a replacement plan for items in parks other than playground equipment. Chair Stenzel requested on the next agenda be the sale of the land.