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Home My WebLink AboutApril 2, 2015A VVE9 F _... 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755.5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting April 2, 2015 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (3/19/15) 4. Consider Country Oaks North 2 "d Addition Sketch Plan 5. Consider Improvements to Rose Park/14 -13 6. Outstanding Items 7. 8. Chair's Report 9. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Consider Request to Having an Adult Softball League /Dan Salava B. Discuss 2016 -2020 Park Capital Improvement Plan, Cont. C. Consider 2015 Events in City Parks or Facilities D. Adjournment 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 4. Consider Country Oaks North 2 °d Addition Sketch Plan DATE: April 2, 2015 INTRODUCTION This item is in regard to reviewing and determining the park dedication requirements for the proposed sketch plan of Country Oaks North 2 °d Addition. DISCUSSION A copy of the sketch plan is in your side pocket of the packet for review. This is same sketch plan that was previously sent to the Commission by e -mail on March 12, 2015 so that the Commission had some time to review the sketch plan. The proposed sketch plan is located just to the north and west of Country Oaks North development. As you may recall there was some discussion at the joint meeting with the Open Space Commission on December 18, 2014 (see attached minutes) about some potential ideas regarding the 10 acres that was not purchased as open space but for other possible improvements such as a new street out to Hanson Boulevard NW and possibly a park of some sort. As you can see by the sketch plan, the street is being proposed with a horizontal curve to avoid impacts to the existing wetlands to the west and south of the proposed development. The final alignment will be determined at a later date. The developer is proposing a park that includes a small parking lot (8 -10 stalls), playground area and a trail that would provide access to the open space property. Note: Just so the Commission members know, the portion that the park is shown is on City owned property. So therefore the developer park dedication requirements will be cash in lieu of land. The developer and /or a representative have been requested to attend the meeting to answer any questions the Commission may have. ACTION REQUIRED The Park and Recreation Commission is requested to review the proposed sketch plan and provide direction on the park dedication requirements for the proposed Country Oaks North 2nd Addition Sketch Plan. Respectfully submitted, Todd J. Haas Cc: Scott Wold, Developer (copy sent by e -mail) Attachments: E -mail to Park Commission about upcoming Sketch Plan, Aerial and topo elevations (Sheet 1 -3); Sketch Plan (copy in side pocket of packet), Meeting minutes from December 18, 2014 (meeting minutes with Open Space Commission) Todd Haas From: Todd Haas Sent: Thursday, March 12, 2015 2:19 PM To: Alisa Lewnau ( alisaanderson1723 @hotmail.com); Angela Marinello 0; Jim Lindahl (lindahlj @epaconsultants.com); Mark Miskowiec (miski0220 @yahoo.com); Sarah Elstrom 0; sstenzel @minneapolisparks.org; Ted Butler (butler.ted @gmail.com) Subject: FW: Country Oaks North Second Addition Sketch Plan Attachments. plan set.pdf 3/12/15 Attached is a copy of the Country Oaks North 2nd Addition sketch plan for your review. This sketch plan is scheduled for the April 2nd Park Commission meeting for review and direction. There is a proposed smaller tot lot type park indicated on the plan that also includes a small parking lot so that residents have access to the open space property to the north of the proposed park and larger residential lots. Just as reminder, the east —west street will most likely be posted no parking on both sides of the street along with a trail constructed on the north side of the street. Note: As mentioned previously, there was some discussion about a ball field in the area but due to the realignment of the east -west street there will not be much to work with. Every effort must be made to avoid the wetlands or at least minimize the wetland impacts. If you have any questions, feel free to contact me. Todd Haas i f C } C • 1 ; �. .may -r I_ r - - -� —161st Ave NW- �-� - -- r - L Am§00" ENGINEERING SURVEYING ENVIRONMENTAL PUNNING {RI.Mc Snavar w.es4w u5 ra:5F5wis xv.rwPa••� -----_� Concept plan CWENT SW Land LLC PRO1Eai Country Oaks North Second Addition wcnxloN Andover, MN sxRCr Aerial I xEBErvcxnmYnurSMs FFIx nnDN,m OR N Or.Af PRFJAREp B1'S® 95RERNSION AND l'NAT I MI A DOLYxfENND FRO M FARNAL ENf ATR Or WN I, Oi TIC SFAT80FMNNtlMA bAi Mud RAi Y eclsnunDN VnveaiSmF OMgN DY fxEC12e BY VN DJN DKfc PROJECT# 9.0910ta ]1111-085.1 sxE6TT NUMBER 2 of 4 IiEiV ENGINEERING SURVEYING ENVIRONMENTAL PLANNING m.re wswvwn..ryerw saw.rmxHA Concept plan CLIEN! SW Lend LLC RD1FCr Country Oaks North Second Addition LUGATIUN Andover, MN Existing Topography e xawarcE818Y TxnTTens llwN. s.¢ClFlcenox, nR RPYURI' iAS t9P.YAPE➢ Ya' i0 FRMy'URpCI' D1 V190NDPTIMTJAM ULY HCHN6ED P W Fp851UNAL m+cweEV UxDexna uvsre T1®srn'm oe evxxeeors. sae m DAre veewe BeGL4fMTUN MIYBM i1W PBUI BY FHP/.1@O BY VN WN 3mmis X13-085.1 SHGC+[NUMBER 3 of 4 N 0 120 240 SCALE IN FEET AMR000" ENGINEERING SURVEYING ENVIRONMENTAL PLANNING EYS, INC. 1 W25 YaNey V" R*md, suit 145 Eden Preine, MinMso 55546 Phone: 9524464256 Fax: 952.664290 wrm n9•c= Concept plan CLIENT SW Land LLC PROJECT Country Oaks North Second Addition LOCATION Andover, MN SHEET Concept Layout # DATE REVISION PLAN, SPECIFICATION, OR REPORT WAS PREPARED BY ME OR UNDER MY DIRECT SUPERVISION AND THAT I AM A DULY LICENSED PROFESSIONAL ENGINEER UNDER THE LAWS OF THE STATE OF MINNESOTA. D.M Nash DATE VIW201S REGISTRATION NUMBER 21858 DRAWN BY CHECKED BY VN DJN DATE PROJECT # 3.09.2015 2013 -065.1 SHEET NUMBER 4 of 4 ANDOVER OPEN SPACE ADVISORY COMMISSION JOINT MEETING WITH ANDOVER PARK AND RECREATION COMMISSION MEETING DECEMBER 18, 2014 MINUTES A Joint Meeting with the Andover Open Space Advisory Commission and the Andover Park and Recreation Commission was called to order by Chair Gretchen Sabel and Chair Ted Butler on December 18, 2014, 6:00 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Open Space Commissioners Present: Chair Gretchen Sabel, Vice Chair Kim Kovich, Commissioners Aaron Jarson, Bruce Perry, James Myers, Jim Olson and Suzanne Van Hecke. Open Space Commissioners Absent: None Park and Recreation Commissioners Present: Chair Ted Butler, Vice Chair Jim Lindahl (arrived at 6:15 p.m.), Commissioners Sarah Elstrom, Alisa Lewnau, Angela Marinello, Mark Miskowiec, and Shane Stenzel Park and Recreation Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas Community Development Director, Dave Carlberg PARK PLANNING AND COORDINATION IN NORTH WOODS PRESERVE/ SELMERBLANCHETTE AREA Chair Sabel stated 30 acres of the recently purchase Selmer/Blanchette parcel will be open space. Mr. Carlberg showed a map of the area. Last year the City closed on the 26- acre piece known as the Aasness Property which has been added to the North Woods Preserve Open Space bringing the total acreage to 46 acres. An Eagle Scout has constructed a kiosk for the area off of the newly constructed gravel parking lot located off of Hanson Blvd which includes signage and information available for visitors. The maps available encourage visitors to stay on the Open Space part of the parcel. In November the Selmer/Blanchette property of 40 acres was closed on by the City and 30 of the 40 acres were purchased with Open Space funds. The southern 10 acres was purchased with another funding source to provide some flexibility in locating a road out to Hanson Blvd. Joint Meeting — Open Space CommissionlPark & Recreation Commission Minutes — December 18, 2014 Page 2 There could possibly be a park developed in this 10 acres as well, which would be a discussion point for the Park and Recreation Commission. The City would look at possibly purchasing 15 additional acres north of the Selmer/Blanchette parcel which would likely exhaust the Open Space funds. Chair Sabel asked if the Park Commission has seen sketch plans in the area and Chair Butler stated he had seen some sketch plans in the past. He noted the Park Commission has discussed the possibility of a park in that area. He likes the idea of having a small park near the Selmer/Blanchette Open Space area. This could be an entry park to the Open Space area. Chair Butler asked if the elevations are known about the 15 acres being considered west of Country Oaks North. Chair Sabel stated it is currently being used as a motocross area. Mr. Carlberg showed a map indicating the elevations. He also indicated a proposed path for the road out to Hanson Blvd. Chair Butler stated the Park Commission will need to have some significant discussions about this matter. The Park Commission would consider the southern 10 acres of the 40 acres. Commissioner Stenzel asked if there was a way to tie in North Woods Preserve Open Space with the Selmer/Blanchette 40 acres. Mr. Carlberg stated possibly a trail on Hanson would be possible. Commissioner Jim Lindahl arrived at the meeting at 6:15 p.m. Commissioner Stenzel asked about the area to the west of the Selmer/Blanchette property and Mr. Carlberg stated it is owned by someone who is not willing to sell. Commissioner Kovich stated a park would be a nice addition. However, the area was purchased for Open Space and not to be developed and now if the City would put in a park that was not the original plan. Commissioner Stenzel suggested tying three developments together with a small park. He feels there would need to be another access point into the area other than from Hanson Blvd. Mr. Carlberg stated staff is looking at two access points from the 40 acres to the east of Selmer/Blanchette property referred to as the Ganter property. Mr. Haas stated the road will come in off Hanson Blvd when the area is developed. Mr. Carlberg stated that there are a limited number of municipal sewer units in this area. The developer may be open to a park being added. Park Dedication fees were received on this area known as Country Oaks North in lieu of land. There is a black ash swamp in the area that environmental agencies do not want touched which poses a challenge on getting the road out to Hanson Blvd. Joint Meeting — Open Space Commission/Park & Recreation Commission Minutes — December 18, 2014 Page 3 Chair Butler stated he would be interested in seeing some plans about using the motocross track portion of the area as parkland. Any road would need to meet state aid standards. There is a watermain that needs to be constructed through the wetland area to the south to provide water for the development. Mr. Haas stated the sketch plan will be presented to the City Council for review in January and will be presented to the Park Commission at a later date. Mr. Carlberg stated some determinations need to be made about the road. The developer may be asking for City funding assistance to pay for the road since it will be serving more than his development. Since the 10 acres were purchased with non -Open Space funds there is some flexibility in the road location. PARK PLANNING AND COORDINATION IN MARTIN'S MEADOWS C Sabel stated they have developed a Management Plan for Martin' endows area. There i lot of buckthorn in the area. Mr. Carlberg stated Kamero ytonen, Natural Resource hnician, has sent a letter to the adjacent property o ers about the buckthorn. Chair Butler stated tha ea has always been Open Spa . There has never been a plan to add active use to this area. Chair Sabel stated the cedar tree ave been prairie restoration. Mr. Carlberg provided a map showing Management Plan should cover both t] Commissioner Lindahl stated there ,4 Anoka funds available for cleanup of th9de areas. Mr. DEVELOPING NATURE and the area is in the process of cover types. Chair Butler stated the Space and Martin's Meadows Park. on District (ACD) match grant will follow up with Mr. Kytonen. FOR OPAY SPACE AND PARKS Chair Sabel suggested a be programs set up in the Open S ce area and parks such as having a naturalist lea a tour. She has made contact with: turalists and they are willing to do this. S suggested a committee be formed to plan pr ing. She suggested a walk planned every two weeks. Chair Butlers ted the Park Commissioners sign up for projects and thi may be a project for 2015. requested Lyle Bradley come in and give his Kelsey Round Lake presentatiA during a Park Commission meeting. A nature /interpretive center is being considSp6d as part of the Master Plan for Kelsey Round Lake Park. A Master Plan will be done for this area starting in the spring of 2015. The Master Plan is expected to be r� 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Consider Improvements to Rose Park/14 -13 DATE: April 2, 2015 INTRODUCTION The Park and Recreation Commission is requested to consider additional improvements to Rose Park, Project 14 -13. DISCUSSION The proposed improvements that are to be discussed are as follows: • Outfield fencing/mow strips for both ball fields- estimated cost is $20,000 • Picnic shelter improvements. The Finance Department is working on estimates. Based on a conversation with them, they are recommending removing the existing shelter and replacing with a new shelter. • Pave /curb existing parking lot- estimated cost is $92,000. These items being considered is not included as part of the CIP. Therefore any improvements that are recommended will require City Council approval. BUDGET The budget that was approved for improvements to the park was $200,000. To date, $71,065 has been spent on park improvements. There will be some additional reseeding and erosion control that will need to be done yet this spring and it is expected not exceed $2500. Note: There was savings on the project since Public Works performed the grading and preparation of the park instead of hiring out to a private grading contractor. ACTION REQUIRED The Park and Recreation Commission is to consider additional improvements to Rose Park. Respectfully submitted, '�0�i Todd J. Haas Cc: Jason Saulsbury, Andover Baseball Association (copy sent be e-mail) � r Attachments: Project expenditure report spreadsheet; Parking lot estimate; Page 47 of the 2014- 2018 CIP (Rose Park) / Rose Park Reconstruction 14 -13 Code- �', Code Name' Amount Vendor Name Vendor!( Inv # Inv Date Ck Date Ck # i T JE # JE Date 4150- 49300 -63100 R & M Labor- General 19,524.00 Freedom Fence Inc. FreedFen 14208 10/01/14 10/21/14 38251 59 10/21/14 4150- 49300 -61130 R & M Supplies- Landscape 700.13 MTI Distributing Inc MTIDist 980631 -00 08/28/14 09/12/14 37938 46 09/12/14 4150- 49300 -61130 R & M Supplies - Landscape 6,608.38 MTI Distributing Inc MTIDist 979944 -00 08/28/14 09/12/14 37938 46 09/12/14 4150- 49300 -61130 R & M Supplies - Landscape 700.13 MTI Distributing Inc MTIDist 980634 -00 08/26/14 09/12/14 37938 46 09/12/14 4150- 49300 -61130 R & M Supplies - Landscape 1,695.76 MTI Distributing Inc MTIDist 980641 -00 09/04/14 09/19/14 38001 75 09/19/14 4150- 49300 -62200 Rentals 925.00 Ditch Witch of Minnesota, Inc. DitchWit T00552 09/25/14 10/17/14 38211 47 10/17/14 4150- 49300 -62200 Rentals 925.00 Ditch Witch of Minnesota, Inc. DitchWit T00566 09/30/14 10/17/14 38211 47 10/17/14 415049300 -62200 Rentals 925.00 Ditch Witch of Minnesota, Inc. DitchWit T00574 10/07/14 10/17/14 38211 47 10/17/14 4150- 49300 -62200 Rentals 925.00 Ditch Witch of Minnesota, Inc. DitchWit T00593 10/16/14 11/05/14 38340 117 10/29/14 415049300 -61130 R & M Supplies - Landscape 7,547.53 Bryan Rock Products, Inc. BryanRoc 4992 10/15/14 11/05/14 38337 117 10/29/14 4150- 49300 -61130 R & M Supplies - Landscape 1,300.07 Bryan Rock Products, Inc. BryanRoc 4991 10/15/14 11/05/14 38337 117 10/29/14 4150- 49300 -61020 Supplies - Operating 136.26 John Deere Landscapes, Inc. JOHN D 69905366 10/07/14 11/05/14 38345 117 10/29/14 4150- 49300 -61020 Supplies - Operating 185.20 John Deere Landscapes, Inc. JOHN D 69942782 10/10/14 11/05/14 38345 117 10/29/14 4150- 49300 -61020 Supplies - Operating 1,217.13 MTI Distributing Inc MTIDist 987783 -00 10/09/14 11/05/14 38352 117 10/29/14 4150- 49300 -61020 Supplies - Operating 147.78 MTI Distributing Inc MTIDist 987789 -00 10/09/14 11/05/14 38352 117 10/29/14 4150- 49300 -63005 Professional Services 800.00 LRRWMO LRRWMO 08/05/14 08/05/14 37493 15 08/05/14 4150- 49300 -61020 Supplies - Operating 491.33 HD Supply Waterworks, LTD. HDSuppWa C713904 07/23/14 08/07/14 37538 21 08/07/14 4150 -49300 -61020 Supplies - Operating 4,622.77 Bjorklund Companies LLC BjorkCom 19411 10/22/14 11/13/14 38528 42 11/13/14 415049300 -61020 Supplies - Operating 664.00 Central Landscape Supply CentLand 247894 10/28/14 11/13/14 38529 42 11/13/14 4150- 49300 -61020 Supplies - Operating (120.00) Hoffman Bros. Sod, Inc. HoffmanB 003573 10/27/14 11/13/14 38532 42 11/13/14 4150- 49300 -61020 Supplies - Operating 308.00 Hoffman Bros. Sod, Inc. IloffinanB 003555 10/23/14 11/13/14 38532 42 11/13/14 415049300 -61020 Supplies- Operating 1,110.00 Hoffman Bros. Sod, Inc. HoffmanB 003582 10/27/14 11/13/14 38532 42 11/13/14 4150- 49300 -61130 R & M Supplies- Landscape 37.90 Ferguson Enterprises Inc #1657 Ferguson 3283021 09/12/14 10/02/14 38109 5 10/02/14 4150- 49300 -61130 R & M Supplies - Landscape 151.76 Ferguson Enterprises Inc 41657 Ferguson 3280770 09/12/14 10/02/14 38109 5 10/02/14 4150 -49300 -63005 Professional Services 400.00 Wells Fargo Bank WellsFar 09/11/14 10/02/14 38137 5 10/02/14 4150 49300 -63005 Professional Services 594.50 Northern Technologies, Inc NoTechno 13328 10/31/14 11/26/14 38626 91 11/26/14 4150 -49300 -63010 18,543.00 Freedom Fence Inc. FreedFen 14 -130 71,065.63 14 -130 PROJECT ESTIMATE Rose Park Reconstruction - Parking Lot Curb and Paving (C.P. 14-13) Ulimk 10129 5 ---- iT 011" , "� �';n Mao, �"a I .' , , - 11 @ T' Pg 1 Mobilization LS 1 $5,000.00 $5,000.00 2 Sawcut & Remove Bituminous Pavement SY 64 $4.00 $256.00 3 Sawcut & Remove Concrete Curb and Gutter LF 30 $4.50 $135.00 4 Topsoil Borrow (LV) CY 100 $22.00 $2,200.00 5 Aggregate Base Class 5 TN 94 $19.50 $1,833.00 6 Sub grade Preparation SY 1,687 $1.75 $2,952.25 7 Bituminous Material for Tack Coat Gal 84 $3.25 $273.00 8 Type SP 9.5 Wearing Course Mix (2,B) TN 337 $97.00 $32689.00 9 15" RC Pipe Apron EA. 2 $1,400.00 $2,800.00 10 15" RC Pipe Sewer Des 3006 CL V LF 64 $42.00 $2,688.00 11 Construct Drainage Structure, Type 420-2'x3' EA 3 $1,700.00 $5,100.00 12 Construct Drainage Structure, Type 421-48" Dia. EA 1 $2,450.00 $2,450.00 13 Random Riprap Class 11 CY 8 $105.00 $840.00 14 Concrete Curb & Gutter Design B612 LF 775 $13.00 $10,075.00 15 Pedestrian Curb Ramp SF 80 $6.50 $520.00 16 Truncated Domes SF 12 $45.00 $540.00 17 Traffic Control LS 1 $500.00 $500.00 18 Storm Drain Inlet Protection EA 4 $85.00 $340.00 19 Filter Log ype Straw Bioro!I LF 1 80 1 $6.50 $520.00 1 20 Erosion Control Blanket Cat. 3S SY 1,017 $4.50 $4,576.50 2 21 Seedino / Fertilizing AC :0.1: 8 $1,500.00 $270.00 W� 7 • lContingency (20%) MR, - ft 57, M, $15,311.55 ITotal Project Estimate Total $91,86 Notes: 1. Straw or wood fiber blanket is an acceptable alternative. Netting material shall be Type 2 jute netting. 2. Includes 100 lbs/acre Seed Mix 260 CT plus 20 lbs/acre annual rye, plus fertilizer, 20-10-10 at 400 lbs/acre. Capital Plan City of Andover, MN 2014 rhru 2018 Justification There is one existing ball field at the park. The additional field is being requested to replace the ball field that will be removed at Green Acres Park since that park does not allow off street parking and is too small to accomodate a new ball field with fencing which is needed for safety reasons. The Andover Baseball Association has also indicated to the Park and Recreation Commission that they are in need of small fields for the younger age (6 -7 year olds) players since that is where they have the highest concentration of players in their program. Expenditures 2014 2015 2016 2017 2018 Total Improvement 200,000 200,000 Total 200,000 200,000 Funding Sources 2014 2015 2016 2017 2018 Total Park Dedication Funds 200,000 200,000 Total 200,000 200,000 annual maintenance. 47 ANL15 6WRld . 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer M15 FROM: Todd J. Haas, Asst. Public Works Director 'V SUBJECT: 6. Review Outstanding Items DATE: April 2, 2015 Issues list as of 3/27/15 COMPLETED PROJECTS — ON- GOING PROJECTS - • Update of Park Dedication Improvement Fund Ouarterly Report — Next quarterly report is scheduled for the April 16th meeting. • Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism — Next quarterly report is scheduled for the April 16th meeting. • Pine Hills North — The playground equipment has been ordered. Parks Maintenance Department has met with the playground supplier on the area that needs to be cleared. Tree clearing will start soon. • Andover Lions Park — The Park Commission has requested the funds for replacing of the playground equipment be carried over into 2016 along with the installation of the irrigation system. • Hidden Creek East Park — The City Council has approved the improvements to the park at their meeting of February P. • Timber Rivers Park -- The City Council has approved the improvements to the park at their meeting of February 3rd. Staff has met with the neighborhood to discuss the options that are available for playground equipment and will be discussing pricing with the playground supplier. • Rose Park — Item is on the agenda. • Way Finding Sims — The signs are now done. Most of the signs have been installed by Public Works staff. The remaining signs will be installed in the spring. • Kelsey Round Lake Park Master Plan — The Task Force has met once (February 25th) and will be meeting again on April 1" to finalize the draft RFP. Chairman Stenzel will provide an update at the meeting. If the Task Force is done preparing the draft RFP, the draft RFP will be presented to the Park Commission at the April 16th meeting for review and recommendation that will be forwarded to the City Council for consideration. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. City Hall Recycling Center Update -- The City has received approval for funding from Anoka County for paving the driveway from Crosstown Boulevard NW to the recycling center. The paving will not include the City Hall Outdoor Rink parking lot. As far as street light at the entrance to the recycling center/hockey rink facility at Crosstown Boulevard NW, staff has contacted Connexus Energy about the options. 2015 Events in City Parks or Facilities — The Park and Recreation Commission will need to determine what each of the Commissioners will be responsible for during 2015. The item is on the workshop portion of the agenda. ➢ Marinello — ? ➢ Elstrom — ? ➢ Miskowiec -- ? Stenzel/Lindahl/Lewnau — This group will now need to determine if they would like to consider a fall bicycle ride for 2015 since the article was not received in time for the March/April Newsletter. If a fall bicycle ride is a go, the article will need to be submitted by July 24, 2015 to be placed in the September - October Andover Newsletter. ➢ Butler — Commissioner Butler will be coordinating the Adopt a Park cleanup at Andover Lions Park in the spring of 2015. Update of Pedestrian Trails — Listed below are some of the trail segments that have been identified by the City Council on October 21" in the 2015 -2019 CIP for pedestrians and bikers. ➢ 2015. Nothing is planned for 2015. ➢ 2016. Bituminous trail along Crosstown Blvd (west side) from Coon Creek Bridge to South Coon Creek Drive. ➢ 2017. Bituminous trail along Andover Blvd (south side) from Bluebird Street NW to Vale Street NW. ➢ 2018. Bituminous Trail and boardwalk along Crosstown Blvd (east side) from Bunker Lake Blvd to 140'' Avenue NW. ➢ 2019. Bituminous trail along Crosstown Blvd from 159t" Ave to Prairie Road. ➢ 2019. Bituminous trail from Kensington Estates 7 t Addition to Andover Station North. Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake — The project is still scheduled for 2015 -2016. Most of the construction will be done in 2016. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass will be constructed near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street in the City of Ham Lake. A new trail will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. An overpass will not be constructed over the railroad tracks due to the cost of the bridge. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine in the spring of 2015 where they would like to have a meeting. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: CC: FROM: Park & Recreation Commission * David D. Berkowitz, Director of Public Works /City Engineer Aw SUBJECT: DATE: Todd J. Haas, Assistant Public Works Director A. Consider Request to Having an Adult Softball League/Dan Salava April 2, 2015 INTRODUCTION This item is in regard to a request from Dan Salava for having an adult softball league here in Andover. DISCUSSION Attached is the request from Dan Salava. It has been past practice by the City that youth programs have first priority of the fields especially during the week nights. There have been occasions where adult tournaments have been approved on weekends at Sunshine Park and in most requests the City has been able to approve the adult tournaments applications. If the Park and Recreation Commission is interested in having an adult league, staff would encourage that games be played only at Sunshine Park due to issues that the City has had by having tournaments at other parks near neighborhoods due to noise, inappropriate language and alcohol use (unless a permit has been approved by the City Council). The main concern from Public Works is the potential overuse of fields which could and has added extensive maintenance. ACTION REQUIRED The Park and Recreation Commission is to consider a request to having an adult softball league in Andover. Respectfully submitted, Todd J. Haas Cc: Dan Salava (copy sent by e -mail) Attachments: Request from Dan Salava To Whom It May Concern, I am writing today to inquire aboutthe process of opening an adult softball league within the City of Andover. I have recently moved to Andover, and have been a part of the softball community here in Minnesota (mainly in the Blaine and Coon Rapids area) for the past 15 years. I know that in Andover we used to play softball at Pov's until it closed down. Now, there are no leagues in Andover and I feel that this should be remedied. By bringing adult softball back to Andover, it could generate additional revenues not only for the city and parks, but also for the businesses in the area. Softball is a huge recreational program in the state of Minnesota, especially in the northern suburbs. I also know that if we can get at least 1 night committed to adult softball, you could realistically run two leagues at the same location, at the same time. Most leagues in our area charge around $800 —1000 per team to play (which includes umpire fees, maintenance fees, and lights). All additional money would go directly to the city. Plus if you run a weekend tournament, you can make more money as you can charge teams $150 per team (average turnout for a tournament is around 32 teams). You would also be able to have concession stands open during league nights and tournaments, and that could also generate some additional revenues. I am a proud member of the Andover community and noting would make me happier than to continue to watch. Andover grow and thrive until it becomes the crown jewel of the northern suburbs. Sincerely, Dan Salava 651 - 230 -4555 nolespride @gmail.com ECEIVE MAR - 5 2015 -cs�- 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: B. Discuss 2016 -2020 Parks Capital Improvement Plan, Cont. DATE: April 2, 2015 INTRODUCTION The Park and Recreation Commission is requested to continue discussing the 2016 -2020 Parks Capital Improvement Plan (CIP). DISCUSSION Based on discussion from the last workshop meeting on March 19, 2015, the Commission had made some general suggestions for improvements over the next 5 years. Some of the ideas that were discussed or heard from the associations were as follows: • Provide more storage for the associations. The football association would like for the soccer association to build a storage building either at Pine Hills North or Hawkridge Park. Note: Staff would like to see a storage building/warming house constructed with restrooms at Hawkridge Park. By moving out the soccer association from Prairie Knoll Park storage area, the football association would then be able to expand into the soccer storage area which should provide adequate space for football storage. Baseball, softball, lacrosse and hockey currently have enough storage at their facilities they are currently leasing from the City. • As far as fields, the associations have indicated that constructing new fields are always nice to have for practice or games which will help minimize overuse of other fields. The associations have also indicated they would like to see existing parks be utilized which will including building of new fields and/or upgrading/irrigating existing fields that have been used in the past but are not being used as much as they should or not at all due to the condition of the fields. For example, Fox Meadows Park (needs to be reconstructed) and Timber Trails Park (fencing of the baseball field is recommended and irrigation is needed for both the baseball and soccer field) are just a couple parks the City could concentrate on. • Expand Prairie Knoll Park Building to enlarge the warming house area was mentioned. Note: Chairman Stenzel at the last meeting requested that each Park Commissioner bring a list of improvements they would like to see included in the Capital Improvement Plan (CIP) to the April 2nd meeting. Just as a reminder, improvements that have been identified for each park is identified in the Section F of the Information Packet (2010 Existing and Future Park Facilities Chart). Estimated prices are also included on the very right side of the spreadsheet. Attached is the 2016 -2020 Park CIP Projected Fund Balance sheet that has been prepared by the Finance Department that was included in the last packet of March 19, 2015. BUDGETIMPACT Depending on what the Commission would like to recommend for projects, the Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to continue discussing the 2016 -2020 Parks Capital Improvement Plan. Respectfully submitted, 4W Todd J. Haas Attachments: 2016 -2020 Park Improvement Fund Revised Projected Fund Balance Sheet; Public Works Parks Department recommended improvements .1 ,1". Projected Sources of Revenue Park Dedication Fee - Residential Units Park Dedication Fee - Residential ($2,899 /unit) Park Dedication Fee - Commercial Donation I Contribution Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments Rose Park - Reconstruction Irrigation Project - Small Kelsey Round Lake Park Master Plan Fencing Upgrades - Ball6eld Safety Initiatives Crooked Lake School Hockey Rink Pine Hills North - Phase II Playground & Enclosures Parking Lot w/ Curb (30% Park Dedication) Storage Building (Donations) Septic & Well Multi- Purpose Building City Campus Hockey Rinks - Pave rinks & parking lot Langseth Park Trail Improvement Fox Meadows - Reconstruction Annual Miscellaneous Projects Total Commitments Revenues Over (Under) Expenditures Fund Balance as of December 31, 2014 Fund Balance Brought Forward Ending Fund Balance " CITY OF ANDOVER Park Improvement Fund Projected Fund Balance 2015 2016 2017 2018 2019 2020 TOTALS 15,000 327,477 155,000 135,000 300,000 705,000 (121,027) 51,450 171,450 (166,025) (571,025) 50 50 50 25 25 25 $ 144,950 $ 144,950 $ 144,950 $ 72,475 $ 72,475 $ 72,475 $ 652,275 - - 100,000 - - - 100,000 61,500 61,500 61,500 61,500 61,500 61,500 369,000 206,450 206,450 306,450 133,975 133,975 133,975 1,121,275 147,477 20,000 20,000 20,000 20,000 20,000 50,000 25,000 10,000 60,000 120,000 100,000 115,000 450,000 150,000 20,000 200,000 15,000 15,000 15,000 15,000 15,000 327,477 155,000 135,000 300,000 705,000 (121,027) 51,450 171,450 (166,025) (571,025) 133,975 334,566 213,539 264,989 436,439 270,414 (300,611) $ 213,539 $ 264,989 $ 436,439 $ 270,414 $ (300,611) $ (166,636) *"Target - $50,000 to create a contingency for any project overages. 147,477 100,000 50,000 25,000 10,000 60,000 120,000 100,000 115,000 450,000 150,000 20,000 200,000 75,000 1,622,477 2016 -2020 Recommended Park Projects - By Parks Maintenance Department New Proiects • Irrigate Wild Iris, Terrace, Hills of Bunker West, Andover Lions (being done in 2016) or Hidden Creek East Parks. Note: These parks are being recommended due to municipal water that is available and these parks do receive heavy use. • Add basketball or volleyball courts in various parks throughout the City. Some of the larger parks have space available for these types of activities. • Install a dock and/or new boat landing on Round Lake. • Many ball fields could use safety netting. Highest priority is ASN by the concession building due to foul balls. Andover Baseball Association has indicated interest in having this done sooner rather than later. • Build new warming house /storage building at Hawkridge Park. Currently the City rents a trailer for the warming house. • Security lighting needed in many parks • Install a disc golf area/course. As of right now, a 3 hole course is planned at Pine Hills North. • Construct more medium and large shelters for shade and picnics. • Add on to Prairie Knoll Park building (west side) for additional space for the warming house. It may be possibly add a second level for additional space. • Install dugouts Andover Station North ball fields. The footings are already in. - • Add more- skateboard equipment added to Sunshine Park for younger aged users. Develop a Master Plan of improvements for Kelsey Round Lake Park. Having a plan in place would give the City better opportunities to apply for MNDNR funding. Note: The Task Force has been working on preparing a draft RFP that will be presented to the Park Commission and City Council within the next 2 to 3 months. Existing Parks or Facilities that need maintenance improvements • Upgrade canoe landings on Rum River at Strootman and Timber River Parks. Both sites need additional riprap /rock to minimize erosion around the canoe landing. • Need to consider replacing existing shelters since they are old and outdated or just needs to be rebuilt (most likely these shelter replacements should be funded from the Parks maintenance funds which is very limited from year to year). • Continue with playground replacements and fall zone upgrades. Pine Hills Park and Purple Park (the existing structure is a larger structure than what is typically constructed so additional funds will be needed) are due for replacement in 2016. Shadowbook East Park is due for replacement in 2017. Chesterton Commons Park is due for replacement in 2018. • Pave some of the existing parking lots and/or driveways. Many of the driveways access the parks are in poor shape and erosion is an issue. Sites where this should be done include City Hall Outdoor Ice Rink Facility, Timber Trails, Fox Meadows, Rose and Hills of Bunker West Parks. 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineerl�3 FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: C. Discuss 2015 Events in City Parks or Facilities DATE: April 2, 2015 INTRODUCTION The Park and Recreation Commission is requested to discuss potential 2015 events in City parks or facilities. DISCUSSION The Commission members will need to determine what the activity responsibilities will be for 2015. Keep in mind that the Commission members can team up on an activity if they would like. • Marinello — ? • Elstrom — ? • Miskowiec — ? • Stenzel/Lindahl/Lewnau — This group will now need to determine if they would like to consider a fall bicycle ride for 2015 since the article was not received for the March/April Newsletter. If a fall bicycle ride is a go, the article will need to be submitted by July 24, 2015 to be placed in the September - October Andover Newsletter. • Butler — Commissioner Butler will be coordinating the Adopt a Park cleanup at Andover Lions Park in the spring of 2015. ACTION REQUIRED The Park and Recreation Commission to discuss potential 2015 events in City parks or facilities. Respectfully submitted, Todd J. Haas