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Home My WebLink AboutMarch 19, 2015C I T Y O F N 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting March 19, 2015 6:15 P.M. Meet at Rose Park in Regards to Fencing of Outfields /Upgrade of Shelter 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (2/5/15) 4. Consider 2014 Application for Scheduled Use Recreational Facilities /Andover High School Fast Pitch Booster Club 5. Consider 2015 Spring /Summer Softball /Baseball Schedule 6. Consider 2015 Spring /Summer Soccer /Lacrosse Schedule 7. Outstanding Items 8. 9. Chair's Report 10.Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Meet with Associations Regarding Future Capital Improvement Plan B. Begin Discussions on 2016 -2020 Park Capital Improvement Plan C. Adjournment Ali 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Park & Recreation Commission CC: e David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 4. Consider 2015 Application for Scheduled Use of Recreation Facilities /Andover High School Fast Pitch Booster Club DATE: March 19, 2015 INTRODUCTION The Park and Recreation Commission is requested to consider the Application for Scheduled Use of Recreation Facilities as requested by the Andover High School Girls Fast Pitch Booster Club. DISCUSSION Attached for your review is the application that has been submitted by the Andover High School Fast Pitch Booster Club (9A/9BB- Squad/JV/Varsity) to play fast pitch softball games at Sunshine Park on fields 1 -4 on Friday, May 8t' from 1 pm to 10 pm. This request does not conflict with any of the youth tournaments as none are scheduled for that weekend. Since this is a one day request it is recommended to waive the Guideline requirements to use this facility. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2015 Application for Scheduled Use of Recreational facilities as requested by the Andover High School Fast Pitch Booster Club. Respectfully submitted, Todd J. Haas Cc: Michael Burlingame, Andover High School Booster Club /Girls Fast Pitch (copy sent by e- mail) Connie Huberty, Andover High School Head Coach Attachments: Application iJZ�� 315 � � bjq 2015' sotFEatl_Q0.seto «11 Sc4ed ANDOVER PARK AND RECREATION COMMISSION CsVAA e j APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover High School Fastpitch Booster Club Association President Mike Burlingame Phone (Home) Print Name Phone (Work) Phone (Mobile) 651 - 269 -3876 Association Presiden 3I`�I 5 (E -mail) mburlingamesrO-hotmail.com y re (required) 'n Address 2115 Ahd ver Blvd NW City Andover State MN Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 50 at Andover plus Blaine. Number of participants expected from Andover this year Same Number of participants in program last year Same Number of participants from Andover last year. Age brackets for participatio 1 °By ryewt besirca- cei-y wal Number of game fields /rinks needed per week this year NA Indicate season start and end dates This is a one -time event held on May 8th Time slot desired (list 2 choices) 1. 1:00 pm —10:00 pm 2. 2;00 Pm — 9:00 Pm List specific fields /rinks being requested (refer to attached listing) 1. Sunshine Park, Fields 1, 2, 3 & 4 2. Number of practice fields /rinks needed per week this year None Time slot desired (list 2 choices) 1. NA 2. NA List specific fields /rinks being requested (refer to attached listing) 1. NA 2. NA Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8120109 Revised 4120111 fielduse.doc 2 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: eM David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 5. Consider 2015 Spring/Summer Softball/Baseball Schedule DATE: March 19, 2015 INTRODUCTION This item is in regard to consider approval of the 2015 spring/summer softball/baseball schedule. DISCUSSION Attached for your review is the proposed 2015 softball/baseball schedule. The City has received two (2) applications for use of the fields for the upcoming season from the Andover Athletic Association (AAA) and the Andover Baseball Association (ABA). At this point, AAA has indicated that they would like maintain the same arrangement with the Andover Baseball Association (ABA) regarding the use of Sunshine Park Fields 5 and 6 on Tuesday's and Thursday's. This means ABA would only use these fields on Tuesday's and Thursday's when they have games scheduled. AAA has also requested to use Sunshine Park Fields 5 and 6 on Friday nights. The City has received applications for use of the fields from the following youth groups: Note: Copies of the certification of participants, By -laws, the 5010's, the certificate of insurance and the established grievance procedures for the AAA and ABA are available from City staff if you would like to review them. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2015 Softball/Baseball Schedule. % of 2014 Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance from Andover Elections (State) Insurance Procedures Andover Athletic 73% Yes Yes Yes Yes Assoc. AAA Andover Baseball 89% Yes Yes Yes Yes Assoc. (ABA) Note: Copies of the certification of participants, By -laws, the 5010's, the certificate of insurance and the established grievance procedures for the AAA and ABA are available from City staff if you would like to review them. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2015 Softball/Baseball Schedule. Respectfully submitted, Todd J. Haas Attachments: Proposed 2015 Schedule, Applications from AAA and ABA Cc: Ernie Bedor, Andover Athletic Association (copy sent by e -mail) Jason Strasser, Andover Athletic Association (copy sent by e -mail) Jason Saulsbury, Andover Baseball Association (copy sent by e -mail) ANDOVER PARK AND RECREATION COMMISSION Cspr: "!�- Svw.Re•, APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Association President E; .ti �'- ✓ % �� ' �=- Phone (Home) —c- Print Name Phone (Work) 76 3 - 7,?c `_ Phone (Mobile) 76 3- -y 13 - 71/ r Association President ' �'s (E -mail) vc -Y at cc)Arc -4- s r, r- Signatur (required) Date Address i 5 3 0 �('s �-� City State /-1 � Zip 7 t y JrrLIUA i 1UN uut UA i t5: JENNIFER MAq_.N FOR WINTER USE OF FACILITIES -FIRST THURSDAY IN NOV MB - No7ARVPUBLIC.MINWSM w�yY...... MY Commission Expire, Jan.31, 2019 NOTE: Scheduling decisions will be made at the Park & Recreation Commissi third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE - FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first - served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 5-60 ,/i i 3 / % 60 = -7 -73 Number of participants expected from Andover this year -45-5-10 Number of participants in program last year -77-3 Number of participants from Andover last year. Age brackets for participatio s -7 9 62 ^ 1 9 Y:ZS a 'D 1 3Y_ 1-sj*_ Number of game fields /rinks needed per week this year 6 Indicate season start and end dates May 1St to July 1st Time slot desired (list 2 choices) 1. 5:30 -10:00 2. 5:30 -10:00 List specific fields /rinks being requested (refer to attached listing) 1. Sunshine Park Fields 1 -6 2. Eveland Fields 1 -3 Number of practice fields /rinks needed per week this year 6 Time slot desired (list 2 choices) 1. 5:30 -10:00 2. 5:30 -10:00 List specific fields /rinks being requested (refer to attached listing) 1. Sunshine Park 1 -6 2. Eveland Fields 1 -3 Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8120109 Revised 4120111 fielduse.doc 2 ZvfS $ ujQ� ANDOVER PARK AND RECREATION COMMISSION (so n -& - 5wM,nev'� APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Andover Baseball Association Association President Jason Saulsbury Phone (Home) (763)712 -5758 Print Name Phone (Work) (612)386 -1471 Phone (Mobile) (612)868 -9101 Association President (E -mail) Jason.saulsbury(Mmmail.com ignature (required) Date Address 13373 Lily St. NW City Andover State MN Zip 55304 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE —FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first - come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth, associations having first priority. Number of participants expected in program this year 880+ Number of participants expected from Andover this year 784+ Number of participants in program last year 880 Number of participants from Andover last Age brackets for participation 4-1 Bar• Number of game fields /rinks needed per week this year 19 Indicate season start and end dates SUNDAY— SATURDAY FROM WHEN THE FIELDS ARE RELEASED BY THE PARKS DEPARTMENT UNTIL 8/17/2015 ("except SS #5 & #6 — T, TH, Sun) Time slot desired (list 2 choices) 1. SUN, MONDAY, TUES, WED, THURS, FRI, & SAT 2. List specific fields /rinks being requested (refer to attached listing) 1. SEE ATTACHED LIST Number of practice fields /rinks needed per week this year, Time slot desired (list 2 choices) 1 List specific fields /rinks being requested (refer to attached listing) 1. Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8120109 Revised 4/20/11 fielduse.doc 2 ABA Requested Field Usage for the 2015 Season Andover Lions Park Bunker Lake Boulevard & Sycamore Street, Andover, MN 55304 Andover Station North — East Field 1823 139th Lane NW, Andover, MN 55304 Andover Station North _ Middle Field 1823 139th Lane NW, Andover, MN 55304 Andover Station North — West Field 1823 139th Lane NW, Andover, MN 55304 City Hall #7 1685 Crosstown Boulevard NW, Andover, MN 55304 Hidden Creek North 2620 Bunker Lake Boulevard NW, Andover, MN 55304 Hills Of Bunker Lake West 14002 Crane Street NW, Andover, MN 55304 Lunds North 2640 166th Avenue NW, Andover, MN 55304 North Woods East 14035 Yukon Street NW, Andover, MN 55304 Pine Hills 3537 161st Avenue NW, Andover, MN 55304 Rose Park 14057 Rose Street NW, Andover, MN 55304 Shadowbrook East — North Field 13789 Butternut Street NW, Andover, MN 55304 Shadowbrook East — South Field 13789 Butternut Street NW, Andover, MN 55304 Strootman Park 4575 154th Avenue NW, Andover, MN 55304 Terrace Park 13535 Poppy Street NW, Andover, MN 55304 Timber Trails 17761 Aztec Street NW, Andover, MN 55304 Wild Iris 3719 Bunker Lake Boulevard NW, Andover, MN 55304 Sunshine Park Field #5* 1900 Crosstown Boulevard NW, Andover, MN 55304 Sunshine Park Field #6* 1900 Crosstown Boulevard NW, Andover, MN 55304 ECEIVE JAN 0 2 2015 BY. �*6,*- *Looking to utilize Sunshine #5 & #6 every Tuesday, Thursday, and Sunday. This has been agreed upon by the Andover Athletic Association and the Andover Baseball Association. Page 1 ANDOVER SPRINGISUMMER SOFTBALLIBASEBALL SCHEDULE 2015 ATTENTION - PLEASE KEEP ALL PETS OFF FIELDS dawn -dusk dawn -dusk MON TUE WED THU FRI SAT SUN SUNSHINE #1 j AAA AAA AAA AAA AAA 5PM -DARK SUNSHINE #2 AAA AAA AAA AAA AAA 5PM -DARK SUNSHINE #3 AAA AAA AAA AAA AAA -- - - 5PM -DARK SUNSHINE #4 AAA AAA AAA AAA AAA - -- -- - -- -- - -- - 5PM -DARK SUNSHINE #5 AAA AAA ABA AAA AAA ) AAA ABA ABA 5PM -DARK SUNSHINE #6 AAA AAA AAA AAA ABA AAA ABA ABA 5PM -DARK CITY HALL #7 ABA ABA ABA ABA ABA 5PM -DARK TERRACE PARK ABA ABA ABA ABA 5PM -DARK Page 1 Page 2 THU dawn -dusk dawn -dusk MON TUE FRI SAT SUN NORTH (WEST) ABA ABA ABA ABA I ABA ABA ABA ANDOVER STATION ABA NORTH (MIDDLE) ABA ABA ABA ) ABA ABA ABA ABA NORTH (EAST) ABA ABA ABA ABA ABA ABA NORTHWOODS ABA EAST ABA ABA ABA ABA 5PM -DARK PINE HILLS ABA ABA ABA ABA ABA - ABA ABA 5PM -DARK STROOTMAN ABA ABA ABA ABA ABA i ABA ABA 5PM -DARK LUNDS NORTH ABA ABA ABA ABA ABA - 5PM -DARK HIDDEN CREEK NORTH ABA ABA ABA ABA ABA ABA ABA 5PM -DARK Page 2 Page 3 dawn -dusk dawn -dusk MON TUE WED +- THU FRI SAT SUN ROSE PARK (SOUTH) CLOSED UNTIL FURTHER NOTICE 5PM -DARK ROSE PARK (NORTH) JLL-- CLOSED UNTIL FURTHER NOTICE 5PM -DARK HILLS OF BUNKER LAKE WEST ABA ABA ABA= ABA 5 - K WILD IRIS ABA ABA ABA ABA_ ABA ABA ABA 5 M--DARK ANDOVER LIONS PARK ABA ABA ABA ABA ABA 5PM -DARK TIMBER TRAILS i y 5PM -DARK SHADOWBROOK ABA EAST (North field) ABA ABA ABA ABA ABA ABA 5PM -DARK SHADOWBR ABA EAS(South field) ABA ABA ABA ABA ABA ABA 5PM -DARK EVELAND FIELD (South field #1) AAA AAA AAA AAA AAA AAA AAA Available nu e 1 Au ust 31 OnI Page 3 5PM -DARK MON dawn -dusk dawn -dusk TUE WED THU FRI SAT SUN EVELAND FIELDS (Middle field #2) Available June 1- AAA AAA AAA AAA AAA AAA - AAA August 31 Only - 5PM -DARK - - EVELAND FIELDS AAA AAA (North field #3) AAA AAA AAA AAA AAA - Available June 1- August 31 Only 5PM -DARK *WEEKEND FIELD MAINTENANCE REQUIRED FRIDAY FIELD MAINTENANCE ONLY (NO SATURDAY OR SUNDAY MAINTENANCE) * ** NEED SUNDAY MORNING MAINTENANCE ONLY * * ** FRIDAY FIELD MAINTENANCE & SATURDAY (NOON) FIELD MAINTENANCE ONLY CRALL - Coon Rapids Andover Little League (Regular Season Ends August 31, 2015) AAA - Andover Athletic Assoc. (Regular Season Ends July 1, 2015) i Thursday's Park Fields 5 and 6 on Tuesday's, & Sunday's ABA - Andover Baseball Assoc. (Regular Season Ends August 17, 2015 except for Sunshine NMSA -North Metro Soccer Association FHMC -Foundation Hill Monteisori and Child care LCA - Legacy Christian Academy 1 May 8 /Andover High School Fast Pitch Boosters ClubFields 1-4 at Sunshine Park May 16- 17 /AAA/Girls Slow Pitch Mid - season Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex #7 June 5- 7 /ABA/9U -12U In -House Midseason Tournament /Fields 1 -6 at Sunshine Park, City Hall Park Complex #7, ASN Fields (east field only), Hidden Creek North Park, Shadowbrook East Park (north and south field) _ June 19- 21/ABA/14 & 15U Anders Flaa Mid SeasonTournament/ASN (west, middle and east fields) June 26- 28 /AAA/Girls Slow Pitch End. of Season Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex #7 July 10- 12 /ABA/8U, 10U & 12U End of Season Tournament and Jamboree /Fields 1 -6 @ Sunshine Park, ASN (east field only), Hidden Creek North July 10-1 2/ABA/1 5AA Gopher State Tournament of Champions /ASN (west and middle fields only) July 17- 19 /ABA/6 -7'sU Jamboree and 9U & 11 U End of Season Tournament and Jamboree /Fields 1 -6 at Sunshine Park July 17- 19 1ABA/14AAA Gopher State Tournament of Champions /ASN (west and middle fields only) Page 4 July 22 /Andover Baseball All -Star Night 9U, 10U, 11U, 12U /Fields 1 -6 @ Sunshine Park Jul 25- 27 /AAA/ASA Girls Slow Pitch State Tournament/Fields 1 -6 at Sunshine Park, City Hall Park Complex #7 Page 5 ^ 1685 CROSSTOWN BOULEVARD N.W.. ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: 6. Consider 2015 Spring/Summer Soccer/Lacrosse Schedule DATE: March 19, 2015 INTRODUCTION This item is in regard to consider approval of the 2015 spring/summer soccer /lacrosse schedule. DISCUSSION Attached for your review are the proposed fields that will be available for 2015 soccer /lacrosse season. The City has received applications for use of the fields from the following groups: Note: Copies of the By -Laws, 501C3 Status, Certificate of Insurance and Grievance Procedures for NMSA and AALA are available from City staff if you would like to review them. NMSA and AALA have met and have agreed on the spring - summer schedule (see attached). As indicated on the proposed schedule, Oak Bluff Park is now open for use but staff recommends only games to be played through the end of June. Having only games played at this park will help in establishing turf as the field was reseeded last summer. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2015 spring/summer soccer /lacrosse schedule. Respectfully submitted, Todd J. Haas Attachments: Proposed 2015 Schedule, Applications from NMSA and AALA Cc: Dave Tarleton, NMSA (copy sent by e -mail) Brad Geiss, AALA, (copy sent by e-mail) % of 2014 Democratic Certificate Established Name of Group Participants Procedures & 501C3 of Grievance om Andover Elections (State) Insurance Procedures North Metro Soccer 50.1% Yes Yes Yes Yes Assoc. (NMSA) Andover Area 86% Yes Yes Yes Yes Lacrosse Assoc. (AALA) Note: Copies of the By -Laws, 501C3 Status, Certificate of Insurance and Grievance Procedures for NMSA and AALA are available from City staff if you would like to review them. NMSA and AALA have met and have agreed on the spring - summer schedule (see attached). As indicated on the proposed schedule, Oak Bluff Park is now open for use but staff recommends only games to be played through the end of June. Having only games played at this park will help in establishing turf as the field was reseeded last summer. ACTION REQUIRED The Park and Recreation Commission is requested to approve the 2015 spring/summer soccer /lacrosse schedule. Respectfully submitted, Todd J. Haas Attachments: Proposed 2015 Schedule, Applications from NMSA and AALA Cc: Dave Tarleton, NMSA (copy sent by e -mail) Brad Geiss, AALA, (copy sent by e-mail) ZNr, LatGirOSSG SC�C. CPrlv� - S uwm rn cc) ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities— tier R -e soccer 4s' it� Association President lltt.t A Tcx,^ Phone (Home) "1G 5 3 n e 11 Print Name / Phone (Work) / /) 1 r Phone (Mobile)L'Z) '+z.q -Ogt-7 y Association P L APPLICATION DUE DATES: bul -) FOR WINTER USE OF FACILITIES - FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year ry Wjl5 _ Jg44 Number of participants expected from Andover this year `S(. >,hAA;nker :' iti - ?2a Number of participants in program last year �i,Aa.kVly 106Q_ J61 - 1.32 -%) Number of participants from Andover last year ] WmA erg 4 1 ')qt-) Age brackets for participation M;". aphn 3-q U&60' -16 U, Iii ECEIVE MAR - 5 2015 }' Tait per &0'4+ d rsle. Number of game fields /rinks needed per week this year 1`i 4 ;CUS ( Indicate season start and end dates r, l ^= i5 (Cjww aO! Time slot desired (list 2 choices) 1. CC) �c DLA List specific fields /rinks being requeste (refer to attached listing) 1 =0 Number of practice fields /rinks needed per week this year Time slot desired (list 2 choices) List specific fields /rinks being requested (refer to attached listing) Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. 4(le"I scb*skft- it r 61 i~r l l iiSiX I z of8 Approved: 1/2000 _ - �Ll .- 0101 Revised 8120109 Revised 4120111 felduse.doc ,�- D .P ? Andover Field Request Location Based on a agreement with AALA that they wanted the exact same locations as last year. NMSA Summer 2015 Field Requests City Hall #1 Watertower Sunshine South Sunshine Middle Sunshine South Hawkridge East Hawkridge Middle Hawkridge West Hidden Creek North Oak Bluff - Off Line Summer 2015 Reseeding Timber Trails- practice Only Hidden Creek East- practice only Pleasant Oaks- practice only Pine Hills North Bennett Field Pine Hills North Grow West Pine Hills North Grow East 14 0 � 1 ZD /S 5occee- - LacrOS`Se_ S,: et ,(�� ANDOVER PARK AND RECREATION COMMISSION APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES Group requesting use of facilities Association PresidentBrad Geiss Print Name Andover Area Lacrosse Association Association President (E -mail) Signature (required) Date Address P.O. 48062 City Coon Raoids Phone (Home) 763 - 503 -7594 Phone (Work) 763 -488 -3480 Phone (Mobile) 763- 634 -1205 bradgeiss gmail.com 2/23/15 State MN Zip 55448 APPLICATION DUE DATES: FOR WINTER USE OF FACILITIES -FIRST THURSDAY IN NOVEMBER. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in November. FOR SPRING AND SUMMER USE - FIRST THURSDAY IN MARCH FOR SOCCER, SOFTBALL, BASEBALL, AND LACROSSE. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in March. FOR FALL USE — FIRST THURSDAY IN JULY FOR SOCCER, SOFTBALL, FOOTBALL AND BASEBALL. NOTE: Scheduling decisions will be made at the Park & Recreation Commission meeting on the third Thursday in July. It is the policy of the City of Andover to try to meet the recreational needs of its citizens. The goal of the Park and Recreation Commission in scheduling is to allot the limited number of recreational facilities in a fair and equitable manner, using compromise when necessary to accommodate the maximum number of requests possible. The Guidelines for Field Usage by Youth Associations may be used to determine field allocation (see attached). Facility requests submitted by the due date with this completed form will be given the highest priority. Subsequent requests will be filled on a first -come, first- served basis if facilities are available. The sequencing of scheduling will be considered with City youth associations having first priority. Number of participants expected in program this year 300 -320 Number of participants expected from Andover this year 2600 Number of participants in program last year 280 Number of participants from Andover last year 241 Age brackets for participation 2a- "&'h�rades Boys and Girls Number of game fields /rinks needed per week this year 3 game fields _ Indicate season start and end dates April 111 until July 315`_ Time slot desired (list 2 choices) 1 4pm until 9pm. 2. 5pm until 9pm List specific fields /rinks being requested (refer to attached listing) 1. Prairie Knoll East 2 Prairie Knoll West Number of practice fields /rinks needed per week this year 6 practice fields Time slot desired (list 2 choices) 1 4pm until 9pm I 5pm until 9pm List specific fields /rinks being requested (refer to attached listing) 1 Prairie Knoll North 2 Green Space behind the Fence Hidden Creek North BB NW West (By tennis court) 4. Timber Rivers Note: Field /hockey rink (practice or games) use by any association or team is prohibited without approval by the Park and Recreation Commission or its designee. Note: Any organization and /or association that applies for use of a recreational facility will be required to pay a fee as determined by the City Council for park security. APPLICATIONS WILL NOT BE CONSIDERED COMPLETE UNLESS ALL INFORMATION IS PROVIDED. THIS APPLICATION DOES NOT APPLY TO WEEKEND TOURNAMENTS. Approved: 1/2000 Revised 8/20109 Revised 4/20/11 fielduse.doc 2 Page 1 SCHEDULE ANDOVER SPRING /SUMMER 2015 SOCCER/LACROSSE ATTENTION - PLEASE KEEP ALL PETS OFF FIELDS FRI dawn -dusk SAT dawn -dusk MON TUE WED THU _ SUN City Hall #1 5:00 to dark Next to S side of water towe NMSA NMSA NMSA NMSA NMSA NMSA NMSA U -8 70 yds x 50 ds Sunshine #2 NMSA NMSA Soccer Field (Lighted) 5:00 - dark NMSA NMSA NMSA NMSA NMSA Next to 148th Ave NW Full size 225'x360') Sunshine #3 NMSA Soccer Field (Lighted) NMSA 5:00 - dark NMSA NMSA NMSA NMSA NMSA Field SE of complex (Full size 225'x360' Sunshine #4 (Lighted) NMSA Soccer Field NMSA 5:00 - dark NMSA NMSA NMSA NMSA NMSA Field directly E of complex U -10 80 yds x 50 ds Hawkridge -East Field 5:00 - dark NMSA NMSA_ NMSA NMSA NMSA NMSA NMSA U -12 150'x300' Hawkridge - Middle Field NMSA 5:00 - dark NMSA NMSA NMSA NMSA NMSA NMSA U -12 size 150'x300' Hawkridge - West Field 5:00 - dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA Full size 225'x360' Hidden Creek North 5:00 to dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA U -10 80 yds x 50 ds Fox Meadows 5:00 to dark CLOSED DUE TO CONDITION OF THE FIELD Full size 225'x 360' Page 1 Page 2 dawn -dusk dawn -dusk WON TUE F--WE—D---fM---FRI SAT SUN Oak Bluff NMSA 5:00 to dark NMSA NMSA NMSA NMSA NMSA NMSA (U -10 80 yds x 50 ds) FIELD IS FOR GAMES ONLY THRU JUNE 26TH TO ALLOW FOR A BETTER TURF Timber Trails NMSA NMSA_ 5:00 -dark NMSA NM_ SA NMSA_ NMSA NMSA U -10 80 yds x 50 ds Timber Rivers AALA 5-:60-- dark AALA AALA AALA AALA AALA AALA Full size 225'x 360' Hidden Creek East 5:00 - dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA U -6 50 ds x 30 ds practice onl practice only ractice onl —[practice only practice onl practice only ractice only Northwoods West AALA AALA AALA AALA AALA AALA AALA 5:00-- dark practice only ractice only U-6 60 yds x 40 ds ractice only ractice only ractice only ractice only ractice only Pleasant Oaks 5:00 - dark NMSA NMSA NMSA NMSA NMSA NMSA NMSA U-6 50 ds x 30 ds practice only practice only practice only ractice onl practice only practice only practice onl Prairie Knoll 5:00 to dark Southeast field ( Lighted) AALA AALA AALA AALA AALA AALA AALA (Full Full size 225'x 360' - Prairie Knoll AALA AALA AALA 5:00 to dark AALA AALA AALA AALA North field U -10 80 yds x 50 ds Page 2 Page 3 ____+ dawn-dusk dawn-dusk Prairie Knoll 5:00 to dark AALA AALA AALA AALA AALA AALA AALA Southwest field (Lighted) Full size 225'x 360' 2015) NMSA - North Metro Soccer Association (Regular Season Ends July 31, 2015) AALA -Andover Area Lacrosse Association (Regular Season Ends July 31, TOURNAMENTS OR EVENTS *April 27 -29 /North Metro Soccer Association /Scrimmages /Hawkridge Park (west, middle and North (Grow West and East Fields) • June 22- 26 /NMSA/Coever Soccer Camp (9 am -noon) /Sunshine Park (fields 38, 4) east fields) and Pine Hills • July 7- 11 /NMSA Challenge Soccer Camp (9 am -3:30 pm) /Sunshine Park (fields 3 &-4) • August_3-7/NMSArrony Sannah Foundation Camp /Hawkridge Park (west, middle and east fields) 3/19/2015 • Andover Fun Fest/JUI 10-11, 2015 APPROVED: REVISED 3/19/2015 Date Parks Coordinator cc: Kevin Starr AALA Biz Brouse NMS A, Front Desk Page 3 NDOVVERJI .AT 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVER MN, GOV TO: Park & Recreation Commission CC: A00 David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Asst. Public Works Director 11iw SUBJECT: 7. Review Outstanding Items DATE: March 19, 2015 Issues list as of 3112/15 COMPLETED PROJECTS — ON -GOING PROJECTS - • Update of Park Dedication Improvement Fund Quarterly Report — Next quarterly report is due in April. • Update of Ouarterly Sheriffs Department Report on Park Patrol & Vandalism — Next quarterly report is due in April. • Pine Hills North — The playground equipment has been ordered. Parks Maintenance Department will be working on clearing the site this winter and grade the site this spring once the frost is out of the ground. • Andover Lions Park — The Park Commission has requested the funds for replacing of the playground equipment be carried over into 2016 along with the installation of the irrigation system. • Hidden Creek East Park - The City Council has approved the improvements to the park at their meeting of February 3`d • Timber Rivers Park -- The City Council has approved the improvements to the park at their meeting of February 3`d. Staff has contacted the neighborhood representatives to discuss the options that are available for playground equipment. Staff will be meeting with representatives within the next couple weeks. • Rose Park — The fields, parking lot and storm water pond have been completed including the fencing. The Park Commission is scheduled to meet at the park at 6:15 pm to look at where approximately the outfield fencing will be for both ball fields. Staff has also invited the President of Andover Baseball Association to stop by and review the location of the fencing. • Way Finding Signs — The signs are now done. Most of the signs have been installed by Public Works staff. The remaining signs will be installed in the spring. • Kelsey Round Lake Park Master Plan— The Task Force has met once (February 25th) and will be meeting again on April 1St to finalize the draft RFP. The draft RFP will be presented to the Park Commission on April 16d' or on May 1St for your review before it is presented to the City Council. Just as a reminder the purpose of the Task Force is to review, clarify, evaluate the park and surrounding areas and establish recommendations to the Park and Recreation Commission and the City Council as to elements that should be considered in the Request for Proposals (RFP) including but not limited to interpretive elements, trails within and outside of the Kelsey Round Lake Park, and access to the park by walking and/or biking from other regional trails along County roads or City streets. ON -HOLD PROJECTS — None at the time. OTHER ITEMS OF INTEREST — • Prairie Knoll Park Cell Tower — Nothing new to report. Still waiting for them to indicate when they are planning on starting on the construction. • 2015 Events in City Parks or Facilities — The Park and Recreation Commission will need to determine what each of the Commissioners will be responsible for during 2015. Note: This will be scheduled as a workshop item on April 2nd meeting. ➢ Marinello — ? ➢ Elstrom — ? ➢ Miskowiec -- ? ➢ Stenzel/Lindahl/Lewnau — This group will now need to determine if they would like to consider a fall bicycle ride for 2015 since the article was not received in time for the March/April Newsletter. If a fall bicycle ride is a go, the article will need to be submitted by July 24, 2015 to be placed in the September - October Andover Newsletter. ➢ Butler — Commissioner Butler will be coordinating the Adopt a Park cleanup at Andover Lions Park in the spring of 2015. • Update of Pedestrian Trails — Listed below are some of the trail segments that have been identified by the City Council on October 21St in the 2015 -2019 CIP for pedestrians and bikers. ➢ 2015. Nothing is planned. for 2015. ➢ 2016. Bituminous trail along Crosstown Blvd (west side) from Coon Creek Bridge to South Coon Creek Drive. ➢ 2017. Bituminous trail along Andover Blvd (south side) from Bluebird Street NW to Vale Street NW. ➢ 2018. Bituminous Trail and boardwalk along Crosstown Blvd (east side) from Bunker Lake Blvd to 140th Avenue NW. ➢ 2019. Bituminous trail along Crosstown Blvd from 159th Ave to Prairie Road. ➢ 2019. Bituminous trail from Kensington Estates 7th Addition to Andover Station North. • Update of the Reconstruction of Bunker Lake Boulevard from Crane Street NW to Jefferson Street NE in Ham Lake — The project is still scheduled for 2015 -2016. Most of the construction will be done in 2016. As part of this project trail segments along the north side of Bunker Lake Boulevard will either be left in place or portions reconstructed. A pedestrian underpass will be constructed near the Bunker Hills Activity Center. Also the trail will continue on the north side to Jefferson Street in the City of Ham Lake. A new trail will be constructed from Crane Street NW, crossing the railroad tracks to Andover Lions Park. Also a new trail segment will be constructed on the south side from the Anoka County Highway Department, crossing the railroad tracks, tying into Bunker Hills Regional Park. An overpass will not be constructed over the railroad tracks due to the cost of the bridge. • Update of Scheduling Park and Recreation Commission meeting at a City Park or Facility — The Commission will need to determine in the spring of 2015 where they would like to have a meeting. If you have any questions or comments regarding any of the items mentioned above or any items relating to parks or projects, feel free to contact Todd Haas or Dave Berkowitz at the City. Staff recommends the Commission continue reviewing the City Council meeting minutes that you receive by e -mail as to discussions of various projects the City Council has been working on or is considering. Note: If you have any items that you would like to add to the list, let me know at the meeting. MIMILN0i 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV TO: Park & Recreation Commission CC: <10 David D. Berkowitz, Director of Public Works/City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: A. Meet with Associations Regarding Future Capital Improvement Plan DATE: March 19, 2015 INTRODUCTION The Park and Recreation Commission is requested to meet with the associations regarding the future Capital Improvement Plan (CIP). DISCUSSION Staff notified the associations on February 6, 2015 regarding this upcoming workshop so they have enough time to meet with their individual association boards to discuss the improvements that are necessary, such as new fields, upgrades to existing parks /facilities and other park improvements that may be needed. Note: Some of the improvements that are being requested may need to be considered as part of the Park Comprehensive Plan if it has been determined by the Commission not to include the improvements in the 2016 -2020 CIP. ACTION REQUIRED The Park and Recreation Commission is requested to meet with the associations regarding the future Capital Improvement Plan. Respectfully submitted, ,4,WW Todd J. Haas Cc: David Tarleton, North Metro Soccer Association Brad Geiss, Andover Area Lacrosse Association Ernie Bedor, Andover Athletic Association Jason Saulsbury, Andover Baseball Association Mike Johnson, Andover Football Association Mark Chevalier, Andover Huskies Youth Hocke, (copy sent by e -mail) (copy sent by e -mail) (copy sent by e -mail) (copy sent by e -mail) (copy sent by e -mail) Association (copy sent by e -mail) L C I T Y 0 F0 LNDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.AN DOVE RMN.GOV TO: Park & Recreation Commission CC: eYW David D. Berkowitz, Director of Public Works /City Engineer FROM: Todd J. Haas, Assistant Public Works Director SUBJECT: B. Discuss 2016 -2020 Parks Capital Improvement Plan DATE: March 19, 2015 INTRODUCTION The Park and Recreation Commission is requested to begin discussing the 2016 -2020 Parks Capital Improvement Plan (CIP). DISCUSSION It is that time of the year to begin discussing the 2016 -2020 Parks CIP. The target date for draft CIP is June 5th. Also attached is a projected fund balance sheet that was prepared recently by the Finance Department for your use. The Commission should pay attention to the status of 2015 end of the year balance. Note: Keep in mind there is about $18,550 payment that still needs to be paid to the fencing contractor at Rose Park along with some reseeding that will need to be done in the spring. If the Commission is interested in outfield fencing of the 2 ball fields at Rose Park, the estimate is about $19,000. In addition, if the Commission is interested in upgrading or replacing the existing picnic shelter, the estimate cost will be around $25,000 - $30,000 depending on the types of materials are selected for the shelter. Otherwise based on last year's CIP, the only other significant improvement planned for 2016 is Pine Hills North for upgrading the parking lot which will be funded by a combination of Capital Equipment Reserve ($280,000) and Park Dedication Funds ($120,000). Again there are a number of parks that do not have security lights. Also keep in mind the Public Works Parks Department has expressed concern in the past that some of the parks need to be updated with a paved surface parking lot throughout the parks system. Attached is a list of park improvements recommended by the Public Works Parks Department for the Commission to consider. If the Commission is interested in knowing the planned improvements for all the parks, review Section F of the Information Packet (20 10 Existing and Future Park Facilities Chart). BUDGET IMPACT Depending on what the Commission would like to recommend for projects, the Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000.00 or more. ACTION REQUIRED The Park and Recreation Commission is requested to begin discussions on the 2016 -2020 Parks Capital Improvement Plan. ' Respectfully submitted, s Todd J. Haas Attachments: 2015 -2019 Parks CIP, 2016 -2020 Park Improvement Fund Projected Fund Balance Sheet, Public Works Parks Department recommended improvements of zors -Zorq P"Les Cop Department Project# Priority 2015 2016 2017 2018 2019 Total Fire St #2 Addition with additional land purchase 18- 41900.01 2 835,000 835,000 CO. Bond 835,000 835,000 Addition to Storage Buildmg & Vehicle Maint Shop 19-01900 -01 1 3,200,000 3,200,000 G.O. Band 3,200,0100 3,100,000 Attached Storage Building 19-01900 -02 1 320,000 320,000 G.O. Bond 320.000 32Q00 Relocate Fuel Station wi Canopy 19- 41900.03 2 320,000 320,000 G.O. Bond 310,000 320,000 Pedestrian Tunnel Under Crosstown Blvd 19- 41900 -04 1 450,000 450,000 G.O. Bond - 45000 454000 Facility Management Total Information Technology Microsoft DataCenter & CAL's License 15 41420 -01 1 Capital Equipment Reserve Microsoft Office Upgrade 15- 41420 -02 2 Ca italf u' tR rpmen eserve Information Technology Total Park At Rec - Operations i Replace/Repair Play Structures - Various Parks 15 -05000 -01 Capital Equipment Reserve Replace/Repair Major Park Projects - Various Parks 1545000 -02 Capital Equipment Reserve Park & Rec - Operations Total Park & Rec - Projects Annual Miscellaneous Park Projects 1545001 -01 " Park Dedication Funds Irrigation Projects - Small Parks 15. 45001.02 Park Dedication Funds Pine Hills North - Phase 11 15- 45001 -03 Capital Equipment Reserve Donations ParkDed/catton Funds _ Kelsey Round Lake Park Master Plan 1545001 -04 Park Dedication Funds Fencing Upgrades - BaOfieki Safety Inifiatives 15 -45001 -05 Park Dedication Funds Crooked Lake School Hockey Rink 1545001 -06 Capital Equipment Reserve Parks Projects Levy City Campus Rinks - Pave Hockey Rink & Parking Lot 18- 45001 -01 ParkDediradon Funds Langseth Park Trail Improvement 1945001 -01 Park Dedication funds Fox Meadows Park - Renovation 1945001 -02 Park Dedication Funds E 83,000 165,000 440,000 865,000 4,355,000 5,908,000 15,000 75,000 14000 15,000 15,000 15,000 15,000 14000 30,000 30,000 50,000 50,000 50,000 50,000 50,000 250,000 50,000 $0,000 $0,000 54000 54000 250,000 25,000 25,000 25,000 25,000 25,000 125,000 25,000 25,000 24000 2,5,000 25,000 115,000 75,000 75,000 75,000 75,000 75,000 375,000 1 15,000 .15,000 15,000 15,000 15,000 75,000 15,000 15,000 15,000 15,000 15,000 75,000 1 20,000 20,000 20,000 20,000 20,000 100,000 20,000 10,000 24000 24000 20,000 100,000 1 60,000 400,000 100,000 115,000 450,000 1,125,000 289000 280,000 - 100,000 100,000 54000 120,000 115,000 450,000 74400 1 50,000 50000 50,000 54000 1 25,000 P5000 25,000 1400 1 60,000 60,000 50,000 s400 14000 14000 1 150,000 150,000 150,000 150,000 1 20,000 20,000 10,000 20,00 1 200,000 2001000 200,000 204000 Department Project# Priority 2015 2016 2017 2018 2019 Total ® Park & Rec - Projects Total 230,000 435,000 135,000 3K000 705.000 tBos WO' p q r E 83,000 165,000 440,000 865,000 4,355,000 5,908,000 15,000 75,000 14000 15,000 15,000 15,000 15,000 14000 30,000 30,000 50,000 50,000 50,000 50,000 50,000 250,000 50,000 $0,000 $0,000 54000 54000 250,000 25,000 25,000 25,000 25,000 25,000 125,000 25,000 25,000 24000 2,5,000 25,000 115,000 75,000 75,000 75,000 75,000 75,000 375,000 1 15,000 .15,000 15,000 15,000 15,000 75,000 15,000 15,000 15,000 15,000 15,000 75,000 1 20,000 20,000 20,000 20,000 20,000 100,000 20,000 10,000 24000 24000 20,000 100,000 1 60,000 400,000 100,000 115,000 450,000 1,125,000 289000 280,000 - 100,000 100,000 54000 120,000 115,000 450,000 74400 1 50,000 50000 50,000 54000 1 25,000 P5000 25,000 1400 1 60,000 60,000 50,000 s400 14000 14000 1 150,000 150,000 150,000 150,000 1 20,000 20,000 10,000 20,00 1 200,000 2001000 200,000 204000 Department Project# Priority 2015 2016 2017 2018 2019 Total ® Park & Rec - Projects Total 230,000 435,000 135,000 3K000 705.000 tBos WO' 1 15,000 .15,000 15,000 15,000 15,000 75,000 15,000 15,000 15,000 15,000 15,000 75,000 1 20,000 20,000 20,000 20,000 20,000 100,000 20,000 10,000 24000 24000 20,000 100,000 1 60,000 400,000 100,000 115,000 450,000 1,125,000 289000 280,000 - 100,000 100,000 54000 120,000 115,000 450,000 74400 1 50,000 50000 50,000 54000 1 25,000 P5000 25,000 1400 1 60,000 60,000 50,000 s400 14000 14000 1 150,000 150,000 150,000 150,000 1 20,000 20,000 10,000 20,00 1 200,000 2001000 200,000 204000 Department Project# Priority 2015 2016 2017 2018 2019 Total ® Park & Rec - Projects Total 230,000 435,000 135,000 3K000 705.000 tBos WO' Department Project# Priority 2015 2016 2017 2018 2019 Total ® Park & Rec - Projects Total 230,000 435,000 135,000 3K000 705.000 tBos WO' Projected Sources of Revenue Park Dedication Fee - Residential Units Park Dedication Fee - Residential ($2,899 /unit) Park Dedication Fee - Commercial Donation / Contribution Capital Projects Levy - Park Improvements Total Revenues Available Projected Commitments Rose Park - Reconstruction Irrigation Project- Small Kelsey Round Lake Park Master Plan Fencing Upgrades - Ballfield Safety Initiatives Crooked Lake School Hockey Rink Pine Hills North - Phase II Playground & Enclosures Parking Lot w/ Curb (30% Park Dedication) Storage Building (Donations) Septic & Well Multi- Purpose Building City Campus Hockey Rinks - Pave rinks & parking lot Langseth Park Trail Improvement Fox Meadows - Reconstruction Annual Miscellaneous Projects Total Commitments Revenues Over (Under) Expenditures Fund Balance as of December 31, 2014 Fund Balance Brought Forward Ending Fund Balance" 147,477 20,000 20,000 20,000 20,000 20,000 50,000 25,000 10,000 60,000 120,000 100,000 CITY OF ANDOVER 115,000 Park Improvement Fund 450,000 Projected Fund Balance 2015 2016 2017 2018 2019 2020 TOTALS 200,000 15,000 50 50 50 25 25 25 155,000 $ 144,950 $ 144,950 $ 144,950 $ 72,475 $ 72,475 $ 72,475 $ 652,275 - - 100,000 - - - 100,000 61,500 61,500 61,500 61,500 61,500 61,500 369,000 213,539 264,989 436,439 206,450 206,450 306,450 133,975 133,975 133,975 1,121,275 147,477 20,000 20,000 20,000 20,000 20,000 50,000 25,000 10,000 60,000 120,000 100,000 **Target - $50,000 to create a contingency for any project overages. 147,477 100,000 50,000 25,000 10,000 60,000 120,000 100,000 115,000 450,000 150,000 20,000 200,000 75,000 1,622,477 115,000 450,000 150,000 20,000 200,000 15,000 15,000 15,000 15,000 15,000 327,477 155,000 135,000 300,000 705,000 - (121,027) 51,450 171,450 (166,025) (571,025) 133,975 334,566 213,539 264,989 436,439 270,414 (300,611) $ 213,539 $ 264,989 $ 436,439 $ 270,414 $ (300,611) $ (166,636) **Target - $50,000 to create a contingency for any project overages. 147,477 100,000 50,000 25,000 10,000 60,000 120,000 100,000 115,000 450,000 150,000 20,000 200,000 75,000 1,622,477 2016 -2020 Recommended Park Projects By Parks Maintenance Department New Protects • Irrigate Wild Iris, Terrace, Hills of Bunker West, Andover Lions (being done in 2016) or Hidden Creek East Parks. Note: These parks are being recommended due to municipal water that is available and these parks do receive heavy use. • Add basketball or volleyball courts in various parks throughout the City. Some of the larger parks have space available for these types of activities. • Install a dock and /or new boat landing on Round Lake. • Many ball fields could use safety netting. Highest priority is ASN by the concession building due to foul balls. Andover Baseball Association has indicated interest in having this done sooner rather than later. • Build new warming house /storage building at Hawkridge Park. Currently the City rents a trailer for the warming house. • Security lighting needed in many parks • Install a disc golf area/course. As of right now, a 3 hole course is planned at Pine Hills North. • Construct more medium and large shelters for shade and picnics. • Add on to Prairie Knoll Park building (west side) for additional space for the warming house. It maybe possibly add a second level for additional space. • Install dugouts Andover Station North ball fields. The footings are already in. • Add more skateboard equipment added to Sunshine Park for younger aged users. • Develop a Master Plan of improvements for Kelsey Round Lake Park. Having a plan in place would give the City better opportunities to apply for MNDNR funding. Note: The Task Force has been working on preparing a draft RFP that will be presented to the Park Commission and City Council within the next 2 to 3 months. Existing Parks or Facilities that need maintenance improvements • Upgrade canoe landings on Rum River at Strootman and Timber River Parks. Both sites need additional riprap /rock to minimize erosion around the canoe landing. • Need to consider replacing existing shelters since they are old and outdated or just needs to be rebuilt (most likely these shelter replacements should be funded from the Parks maintenance funds which is very limited from year to year). • Continue with playground replacements and fall zone upgrades. Pine Hills Park and Purple Park (the existing structure is a larger structure than what is typically constructed so additional funds will be needed) are due for replacement in 2016. Shadowbook East Park is due for replacement in 2017. Chesterton Commons Park is due for replacement in 2018. • Pave some of the existing parking lots and /or driveways. Many of the driveways access the parks are in poor shape and erosion is an issue. Sites where this should be done include City Hall Outdoor Ice Rink Facility, Timber Trails, Fox Meadows, Rose and Hills of Bunker West Parks.