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HomeMy WebLinkAboutJanuary 16, 2014C I T Y O F p (ANDOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.CI.ANDOVER.MN.US Regular Park & Recreation Commission Meeting January 16, 2013 6:00 P. M. Fox Meadows Park Redevelopment Committee 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (12/19/13) 4. Consider 2014 Tournament Applications for Softball /Baseball 5. Consider 2014 Tournament Applications for Soccer /Lacrosse 6. Hold Public Information Meeting /Langseth Park 0 7. Anoka County Sheriff's Department 4th Quarterly Report 8. Park Dedication Improvement Fund 4th Quarterly Report/Finance Department 9. Outstanding Items 10. 11. Chair's Report 12. Adjournment 7:15 P.M. or Shortly Thereafter Workshop Session A. Discuss Crooked Lake School Hockey Rink, Cont. B. Discuss Park Renumbering System, Cont. C. Discuss Way- Finding Signs Program for 2014 D. Discuss Protocol in Regards to the Role of the Park and Recreation Commission n PARK AND RECREATION COMMISSION MEETING —JANUARY 16, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on January 16, 2014, 7:00 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Sarah Elstrom, Alisa Lewnau, Jim Lindahl, Angela Marinello, Mark Miskowiec, and Shane Stenzel Commissioners Absent: None. Also Present: Assistant Public Works Director, Todd Haas 0 AGENDA Chair Butler requested to add two items to the agenda tonight, Oath of Office and Election of Chair and Vice Chair. Motion by Commissioner Lindahl, seconded by Commissioner Stenzel, to approve the agenda as amended. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. OATH OF OFFICE Chair Butler administered the oath of office to Commissioners Elstrom, Lindahl and Marinello. ELECTION OF CHAIR AND VICE CHAIR Chair Butler opened the floor for nominations. Motion by Commissioner Stenzel, seconded by Commissioner Lindahl, to nominate Commissioner Butler for the position of Chair. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Regular Andover Park & Recreation Commission Meeting Minutes — January 16, 2014 Page 2 Motion by Commissioner Miskowiec, seconded by Commissioner Butler, to nominate Commissioner Lindahl for the position of Vice Chair. Motion carried on a 7 -ayes, 0- nays, 0- absent vote. RESIDENT FORUM Chair Butler opened the resident forum. There were no comments at this time. Chair Butler closed the resident forum at 7:05 p.m. APPROVAL OF MINUTES There were no changes. Motion by Commissioner Lewnau, seconded by Commissioner Stenzel, to approve the December 19, 2013 Park Commission minutes as presented. Motion carried on a 3 -ayes, 0 -nays, 0- absent, 4 present (Elstrom, Lindahl, Marinello, and Miskowiec) vote. CONSIDER 2014 TOURNAMENT APPLICATIONS FOR SOFTBALL/BASEBALL Mr. Haas reviewed the applications the City has received for softball and baseball tournaments for 2014. Connie Huberty, Andover High School Varsity Girls Fast pitch Head Coach, stated that they submitted a bid for a section tournament to occur on the Saturday of Memorial Day weekend and would like to hold the event at Sunshine Park because of the proximity to the high school. She confirmed that the section tournament has been awarded and they are simply waiting for confirmation of the fields. Chair Butler noted that the tournament would be a welcome addition and hoped that the tournament attendees would visit local businesses while in Andover. Mr. Haas stated that he was contacted today in regard to the Andover Baseball Association (ABA) tournament proposed for June 20 -22 and ABA that would like to add the east field to their application, noting that the field is available and could be added to the tournament schedule. He stated with that change he recommended approval of the applications as submitted. Motion by Commissioner Miskowiec, seconded by Commissioner Stenzel, to approve the tournament application forms submitted from the Andover Baseball Association, Andover High School and the Andover Athletic Association subject to the required © damage deposit fee of $250 if one does not already exist. Motion carried on a 7 -ayes, 0- nays, 0- absent vote. Regular Andover Park & Recreation Commission Meeting Minutes —January 16, 2014 Page 3 © CONSIDER 2014 TOURNAMENT APPLICATIONS FOR SOCCER/LACROSSE Mr. Haas reviewed the applications that he has received for soccer tournaments. He noted that he did not receive any applications for lacrosse tournaments and did follow up but the lacrosse association did not have interest in booking fields at this time. Motion by Commissioner Lewnau, seconded by Commissioner Miskowiec, to approve the soccer /lacrosse application forms for the upcoming 2014 soccer /lacrosse tournament, multi -day and jamboree season as requested by the North Metro Soccer Association. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. HOLD PUBLIC INFORMATION MEETING I LANGSETH PARK Mr. Haas referenced the resident survey results that have been reviewed in regarding Langseth Park and identified the park on the City parks and trails map. He stated that there were three or four individuals that were interested in participating in the Committee but noted that tonight is open for all resident input for this park. He stated that in terms of the budget there are generally two parks completed each year, this year is slated for Langseth Park and Andover Lions Park. He stated that the current equipment is outdated and could be considered for replacement. He questioned the amount of funding that the Commission would like to spend on the park so that the options could be made available © in terms of equipment that could be placed in the park. Chair Butler opened the public hearing at 7:18 p.m. and offered to take any input from the public. Darlene Rengo, 17425 Marigold Street NW, stated that she is a neighborhood crime block captain and has been watching the neighborhood grow with new families. She stated that the neighborhood has outgrown the park and she would like to see new equipment. She stated that the current slide and swings are too large for the age of the children within the neighborhood. Chair Butler asked for input on the open space area and the amount of use. Ms. Rengo stated that it would be nice to see a small basketball court or baseball field. She also noted that the area should be sprayed for sandburs, as the area is full of them. She confirmed that she is listed as one of those interested in joining the Committee. Karen Godfrey, 3451 -174th Lane NW, abuts the property and also echoed the comments made by Ms. Rengo in regard to the need for updated play equipment. She also believed that it would be beneficial to plant additional shade trees. She believed the park would be too small for a baseball field but noted that the park would be a great space for young families to gather. She also noted that she is listed as someone interested in joining the © Committee. Regular Andover Park & Recreation Commission Meeting Minutes —January 16, 2014 Page 4 ® Chair Butler confirmed the consensus of the residents to upgrade the play equipment and perhaps install a small or half -court basketball court, in addition to possibly planting additional shade trees. He questioned the best age range for the play equipment. Mr. Haas noted that there is play equipment available with an age range of two to 12, which would be a good fit. He confirmed that there is a total budget of $46,000 to $48,000. Chair Butler noted that usually the funds are split equally between the two parks. Mr. Haas noted that this situation would be unique as Andover Lions Park only needs wood chips as the exercise equipment needed has been budgeted from another fund. He believed about $10,000 would be appropriate to cover the necessary improvements for Andover Lions Park. He noted that if the neighborhood was interested they could raise additional funds to contribute to additional improvements. He advised that the city staff time spent on these improvements is not counted against the budget for the improvements. He estimated a cost of $10,000 to $15,000 to construct a half -court basketball court. Commissioner Lindahl stated that the park is obviously in need of upgraded park equipment. He believed that perhaps additional input should be received from the © neighborhood. Mr. Haas stated that he could confirm the amount of funds available for improvement and a neighborhood meeting could be held to obtain input at that time. Chair Butler stated that the obvious need would be to upgrade the play equipment and then review the remaining budget to determine the additional amount of work that could be done to the park. He encouraged interested residents to participate in the Committee meetings in order to incorporate their input into the process. Chair Butler closed the public hearing at 7:35 p.m. ANOKA COUNTYSHERIFF'SDEPARTMENT 4TH QUARTERLYREPORT Mr. Haas briefly reviewed the Fourth Quarter Report for the Anoka County Sheriff's Department, noting a reduced amount of calls. He encouraged residents to report incidents of concern for suspicious activity /vandalism within the parks by calling the Sheriffs Department. PARKDEDICATIONIMPROVEMENT FUND 4' QUARTERLYREPORTI FINANCE DEPARTMENT © Chair Butler stated that things played out as planned for the most part during 2013. He noted that a difference in the amount of fees estimated for the year and the actual amount received which for 2013 the actual fees received exceeded the estimated amounts. H Regular Andover Park & Recreation Commission Meeting Minutes — January 16, 2014 Page 5 REVIEW OUTSTANDING ITEMS Mr. Haas reviewed outstanding items. CHAIR'S REPORT Commissioner Stenzel stated that the first meeting of the Fox Meadows Park Redevelopment Committee met for the first time tonight and reported that one resident attended. He welcomed additional input at the February meeting of the Committee. Chair Butler reported that Andover Huskies Youth Hockey Association is holding their winter classic at the City complex hockey rinks across from Sunshine Park and encouraged residents to stop by. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lewnau, seconded by Commissioner Miskowiec, to adjourn the regular meeting at 7:43 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. The Special Work Session Meeting of the Andover Park and Recreation Commission was © called to order by Chair Butler on January 16, 2014, 7:44 p.m. Commissioners Present: Chair Ted Butler, Commissioners Sarah Elstrom, Alisa Lewnau, Jim Lindahl, Angela Marinello, Mark Miskowiec, and Shane Stenzel Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas AGENDA Chair Butler noted that Mr. Haas would like to add an item to the agenda, Review the Draft Resident Survey. Motion by Commissioner Lindahl, seconded by Commissioner Lewnau, to approve the agenda as amended. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. DISCUSS CROOKED LAKE SCHOOL HOCKEY RINK, CONTT, Chair Butler referenced information provided to Mr. Haas from Mark Chevalier regarding the preference of sites for AHYHA. He stated that he took away from the letter © that it would be high priority to expand the warming house at Prairie Knoll Park. He commented on the small size of the warming house and the large amount of youth that Regular Andover Park & Recreation Commission Meeting Minutes —January 16, 2014 Page 6 ® are in the area during game changes. He believed that if funds were going to be spent to improve hockey facilities some of the funds should be spent expanding the warming house facilities at Prairie Knoll Park. He noted that the AHYHA could be brought into the discussion as to possible contributions that could be made towards the improvement. Commissioner Stenzel stated that the football association stores equipment in the building as well and believed the conversation should be opened to all the athletic associations to determine a level of interest in contributing. Chair Butler stated that he would support Crooked Lake School Rink as a maintenance item and focus improvement funds towards Prairie Knoll Park, which receives much more use. He discussed the conditions existing at Crooked Lake School Rink and suggested that perhaps matting be placed between the warming house and the rink, as ice does not stay well in that area. Commissioner Miskowiec stated that the improvements would not solve the problem of needing more rinks, which would accommodate the younger children. Jeanette DeWandeler from AHYHA stated that her interpretation was that the letter would like a smaller rink added onto the site. © Commissioner Miskowiec stated that if the City could get by adding a smaller rink to Hidden Creek North Park and remove the feature from Crooked Lake School Rink, he would be in favor of that. He questioned if the desire would be to add more small rinks or to improve the warming house feature. Chair Butler stated that in his opinion he would like to improve the existing features, compared to adding smaller rinks scattered about. He noted that it would be nice to add restrooms to the warming house in some locations (for example City Hall Outdoor Hockey Complex) as well. He believed that Prairie Knoll Park would be the best location to expand the warming house feature, which would best serve the hockey and skating community. Commissioner Stenzel noted that this would not solve the problem at Crooked Lake School. Mr. Haas discussed the conditions that occur at Crooked Lake School and the complaints he receives in regard to the free skate rink conditions. He confirmed that there will be a new storage facility built at some point at Hawk Ridge Park. Chair Butler stated that perhaps that would be the time to expand the warming house facility. © Commissioner Miskowiec stated that perhaps AHYHA should have come forth with some ideas, as silence is acceptance. Regular Andover Park & Recreation Commission Meeting Minutes — January 16, 2014 Page 7 Commissioner Lindahl suggested removing the Prairie Knoll Park warming house expansion from the discussion tonight and focusing efforts on what will occur at Crooked Lake School. Mr. Haas noted that he does have a draft survey ready to go for Hidden Creek North Park that could be distributed to residents in that area. Chair Butler confirmed that the survey should be sent out for in regard to the possibility for relocating the Crooked Lake School rink to the Hidden Creek North Park. DISCUSS PARK RENUMBERING SYSTEM, CONT. Mr. Haas reviewed the two options for renumbering the parks system, which were included in the Commission packet. He stated that staff preferred option one. Chair Butler questioned if there should be some blank options for parks that are constructed in the future. Commissioner Stenzel suggesting beginning the numbering for each zone at an even number, such as 20 or 30, which would leave room for future parks and would also use even numbers for each zone. © Chair Butler believed that this method would make it much easier to find parks within the City, by name or zone. It was the consensus of the Commission to select option one for renumbering the parks system as discussed. DISCUSS WAY - FINDING SIGNS PROGRAM FOR 2014 Mr. Haas explained that there is a budget for way- finding signs this year and noted that information on the signs used by the City of Blaine were included in the Commission packet for review. He stated that he will visit the Blaine sites to gather additional information but believed that the signs were high quality. Commissioner Stenzel questioned where the signs would be placed. Mr. Haas stated that the Commission will determine that in the future, this is simply the starting off point for discussions. He identified the key areas where signs would be placed in the beginning and noted that additional signs could be placed in the future as funds become available. Regular Andover Park & Recreation Commission Meeting Minutes —January 16, 2014 Page 8 DISCUSS PROTOCOL IN REGARD TO THE ROLE OF THE PARKAND RECREATION COMMISSION Chair Butler stated that he recently accepted the position of Track and Field Director and noted that there are other Commissioners who also participate on athletic association boards. He questioned how he and other Commissioners should respond in regard to scheduling requests. It was the consensus of the Commission that if you are a voting member of an athletic association board you should abstain from any votes in that regard to avoid a conflict of interest. REVIEW DRAFT RESIDENT SURVEY Mr. Haas provided a draft version of the resident survey that was created with input from the City Council and staff. He questioned if the Park Commission would like to include any additional questions. He noted that the City Council would like to review the document in the next two weeks. Commissioner Stenzel stated that he just received the survey tonight and would like to spend some time reviewing the information. Mr. Haas noted that he just received the information today. He stated that this could be brought back to the February 6ch Park Commission in order to provide input on the survey. He confirmed that the item would be discussed as a Worksession item on that date. Chair Butler confirmed that the Park Commission would be willing to meet on an off -day if necessary in order to provide input on the survey. ADJOURNMENT Motion by Commissioner Lewnau, seconded by Commissioner Marinello, to adjourn the meeting at 8:33 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. Respectfully Submitted, Amanda Staple, Recording Secretary Timesaver Off Site Secretarial, Inc. H