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HomeMy WebLinkAboutApril 3, 2014C I T Y O F p N AL 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting April 3, 2014 6:00 P. M. Fox Meadows Park Redevelopment Committee A. Approval of Minutes (February 27, 2014) B. Continue Discussion of Park Redevelopment 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (3/20/14) 4. Consider Application for Scheduled Use of Recreational Facilities /Legacy Christian Academy © 5. Consider Tournament, Multi -Day and Jamboree Application (Hockey), Cont. 6. Consider Joint Meeting with Open Space Commission 7. Outstanding Items 8. 9. Chair's Report 10. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss 2015 -2019 Park Capital Improvement Plan, Cont. B. Park Planning Discussion - Commissioner Stenzel C. Adjournment kNDOVEA PARKAND RECREATION COMMISSIONMEETING —APRIL 3, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on April 3, 2014, 7:00 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Sarah Elstrom, Alisa Lewnau, Angela Marinello, Mark Miskowiec, and Shane Stenzel Commissioners Absent: Commissioner Jim Lindahl Also Present: Assistant Public Works Director, Todd Haas Others 0 APPROVAL OFAGENDA The agenda was approved as presented. RESIDENT FORUM No one appeared to address the Commission APPROVAL OF MINUTES There were no changes to the minutes. Motion by Commissioner Miskowiec, seconded by Commissioner Lewnau, to approve the minutes of the March 20, 2014 Park and Recreation Commission meeting as presented. Motion carried on a 6 -ayes, 0 -nays, 1- absent ( Lindahl), 0- present vote. CONSIDER APPLICATION FOR SCHEDULED USE OF RECREATIONAL FACILITIES /LEGACY CHRISTIANACADEMY Assistant Public Works Director Haas reviewed the Park and Recreation Commission is requested to consider approving the Application for Scheduled Use of Recreational Facilities for use of the Timber Trails Park ball field as requested by Legacy Christian 10 Academy Middle School Baseball. The school is requesting one field four days a week from April (when the snow is gone and fields are approved by the Parks Maintenance Regular Andover Park & Recreation Commission Meeting Minutes —April 3, 2014 Page 2 © Supervisor to use) thru May 20th. Practices (4 times a week) would be from 3 -5:30 p.m. Monday thru Thursday. Game days have been scheduled for Tuesday, April 22 and Tuesday May 131h on the same field. Andover Baseball Association (ABA) would need to adjust their practice times on their schedule to start a little bit later to at least 7 p.m. on both of these game days. Otherwise, ABA practices on all other weekdays can start after 5:30 p.m. It is very important that Legacy Christian Academy follow up with any maintenance that may be needed immediately following the games and practices. Legacy Christian Academy representative is recommended to meet with the Parks Maintenance Supervisor Kevin Starr as soon as they can to go over the maintenance requirements. Mr. Jesse Martins, Legacy Christian Academy, stated practices would be Mondays, Tuesdays, Thursdays and Fridays. The April 22 game would be rescheduled. Staff recommends approval of this request. Motion by Commissioner Lewnau, seconded by Commissioner Marinello, to approve the Application for Scheduled Use of Recreational Facilities for use of the Timber Trails Park ball field as requested by Legacy Christian Academy Middle School Baseball subject to certifying the number of players from Andover for 2013. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lindahl) vote. CONSIDER TOURNAMENT, MULTI-DA YAND JAMBOREE APPLICATION 10 (HOCKEY) Mr. Haas reviewed the Park and Recreation Commission is requested to consider the proposed tournament, multi -day and jamboree application form for hockey. The Park Commission at their March 6, 2014 requested staff prepare the application and provide the recommended fees to cover costs that are associated with a tournament, multi -day and /or jamboree. The reason for this application and fee is to be consistent with the other sporting activities that may or may not require Public Works to maintain the facilities for tournaments, multi -day events and /or for a jamboree. The past practice with other sporting activities is that if an association is requesting maintenance during the tournament, fees are required as part of the application. Chair Butler stated in changing this form, it would bring it in line with the other forms for other sports. Mr. Haas stated the Hockey Association has reviewed the application and requested the approval be pushed out until the April 17, 2014 meeting when a representative can be present to address the Commission. Motion by Commissioner Miskowiec, seconded by Commissioner Lewnau, to table consideration of approval for the Application for Tournament, Multi -Day and Jamboree Regular Andover Park & Recreation Commission Meeting Minutes —April 3, 2014 Page 3 © Application for Hockey as presented. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lindahl) vote. CONSIDER JOINT MEETING WITH OPEN SPACE COMMISSION Mr. Haas reviewed the Parks and Recreation Commission mentioned at a recent meeting they would like to meet with the Open Space Commission to coordinate better communication when it comes to selecting or planning open space and park property in close proximity. The Open Space Commission will be looking for other potential parcels to purchase yet this year so meeting with them should happen as soon as possible. It is possible to meet on Thursday, April 17 at 6 p.m. prior to the regular meeting, which starts at 7 p.m. The Park Commission could also meet on May 1st at 7 p.m. and not have the joint meeting televised. Mr. Haas noted he would not be available on May 1st but Dave Carlberg, Community Development Director, Staff Liaison to the Open Space Commission would be available to attend the meeting. Commissioner Miskowiec stated it is a good idea to have a joint meeting. Chair Butler stated May 1st would be better for him. The consensus was that May 1, 2014 would be the meeting date at 7:00 p.m. There will not be a regular Park Commission meeting on May 1, 2014. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. CHAIR'S REPORT Commissioner Stenzel stated the Fox Meadows Park Redevelopment Committee met earlier this evening and they are moving along well. The next meeting should be the last meeting of the Committee. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lewnau, seconded by Commissioner Marinello, to adjourn the regular meeting at 7:20 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lindahl) vote. The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on April 3, 2014 at 7:20 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Regular Andover Park & Recreation Commission Meeting Minutes —April 3, 2014 Page 4 © Commissioners Present: Chair Ted Butler, Commissioners Sarah Elstrom, Alisa Lewnau, Angela Marinello, Mark Miskowiec, and Shane Stenzel Commissioners Absent: Commissioner Jim Lindahl Also Present: Assistant Public Works Director, Todd Haas Others DISCUSS 2015 -2019 PARK CAPITAL IMPROVEMENT PLAN Mr. Haas reviewed the Park and Recreation Commission is requested to continue discussing the 2015 -2019 Parks Capital Improvement Plan (CIP). Based on discussion from the last workshop meeting on March 20, 2014, the Commission has made some general suggestions for improvements over the next 5 years. The suggestions were as follows: • Continue looking at redeveloping Fox Meadows Park but move the project up from 2017 to 2016. • Include Kelsey Round Lake Park in the CIP (no date was established) © • Expand Prairie Knoll Park Building to enlarge the warming house area. • Constructing a Pickle Ball Court (possible location would be Northwoods West Park). Mr. Haas provided the revised 2015 -2019 Park CIP Projected Fund Balance Sheet. The only modification was moving Fox Meadows Park from 2017 to 2016. The other improvements listed above are not included on the balance sheet. Keep in mind there are a number of other improvements that Public Works Parks Department would like the Commission to consider. A list of those suggestions was included for Commission review and included: Irrigate Wild Iris, Terrace, Hills of Bunker, Lions or Hidden Creek East. Add fencing to Terrace, Lions and Hills of Bunker ball fields. Add basketball or volleyball courts in various parks. Blacktop some of the parking lots or driveways. Dock or boat landing on Round Lake. Upgrade canoe landings on Rum River. Get some of the trail system to connect or join. Many ball fields could use safety netting. Build warming house /storage building at Hawkridge. Security lighting needed in many parks. Get a disc golf area/course rebuilt or added. © Bigger Better shelters built. Continue with playground replacements. Regular Andover Park & Recreation Commission Meeting Minutes —April 3, 2014 Page 5 © Prairie Knoll warming house /storage needs expanded. Creekridge and Tot Lot need something done with them. Station North ball fields need dugouts finished. More skateboard equipment added to Sunshine site. Get more police presence in the park and trail system. Get rid of the swamps, lowland or landlocked "parks" we are stuck with. Look at starting the next phase of Kelsey Round Lake The cost of constructing a Pickle Ball Court can be anywhere from $10,000 - $50,000 depending on the variables that can affect the costs. Information on Pickle Ball Court construction costs and extra - cost/option items was provided. Mr. Haas stated the blacktop work and fencing would need to be hired out to be done. As mentioned previously, there are a number of parks that do not have security lights. The Public Works Parks Department has expressed concern in the past that some of the parks need to be updated with a paved surface parking lot throughout the parks system. Depending on what the Commission would like to recommend for projects, the Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000 or more. © The City Council has been discussing a possible split of Pine Hills North between dedicated park land and non - dedicated park land. Mr. Haas will find out an update on that discussion. Chair Butler stated he would like to see some pickle ball courts put in more central location. Commissioner Stenzel suggested a splashpad near City Hall. Commissioner Miskowiec stated he likes the idea but would need a good location. Chair Butler stated a question that would come up is would the YMCA be putting in a splashpad. Commissioner Stenzel suggested a discussion be held with the YMCA. Commissioner Miskowiec asked what the cost would be of a splashpad. Chair Butler stated it was in the master plan some time ago. Commissioner Miskowiec recalls the amount being approximately $ 50,000. Commissioner Marinello stated she has been to splashpads in other cities and her family enjoys them. Commissioner Stenzel will research and get some prices of splashpads. He will also © research maintenance costs of splashpads. Regular Andover Park & Recreation Commission Meeting Minutes —April 3, 2014 j Page 6 r/ Chair Butler stated he would like to revisit the forecast numbers for the Park Dedication fund. He suggested 2015 -2016 be increased to $60,000; 2017 -2019 to $30,000. The Commission reviewed the Park Projects proposed by Parks Maintenance in more detail. Commissioner Miskowiec requested more detail on the canoe landing upgrade. Chair Butler stated he would like to see safety netting at Sunshine and ASN move up in the priorities. Mr. Haas stated the Andover Baseball Association has mentioned that and may be willing to help fund that. PARKS PLANNING DISCUSSION— COMMISSIONER STENZEL Commissioner Stenzel is requesting the Park and Recreation Commission discuss park planning. At the last meeting there was some banter about a park that was being discussed. He noted we are planning for parks forever. In the plan, mini parks and neighborhood parks were at a surplus while community parks were in a shortage. He is concerned because they get sketch plans on Tuesdays and need to make recommendations on Thursday. He would like to make an action item on the next agenda to give the Commission at least two opportunities to review the sketch plan before making a decision. He asked if the Commission could get the packets on Fridays. This may present a problem for City Staff. He is also concerned as to the amount of information provided with the sketch plan. He'd like to see an aerial photo, the plotted © land around the plot, what's adjacent to the plot, what barriers are there for park development and where are the three closest parks. Chair Butler stated he watched the Planning Commission Meeting where this was discussed, drove to the site, and spoke with Open Space Commission members. He realizes everyone could not do that. Commissioner Stenzel asked if two days is appropriate for the Commission to review. He would like more information provided and more time to review the data. Commissioner Stenzel asked what the Commission can get to assist them in making these decisions affecting parks. Mr. Haas stated the developers are not required to do a sketch plan. They could go right to the preliminary plat. Chair Butler stated his philosophy is to be very reserved in taking small plots in developments for small parks unless it would add substantial value to the area or addresses an unmet need for the neighborhood. Commissioner Stenzel stated there should be ample opportunity to get resident input two readings should be done. Mr. Haas stated he will provide the requested information on all the plots. The developers are pressuring us to move fast. Public hearings are only held at the Planning Commission Meetings. LIWI Regular Andover Park & Recreation Commission Meeting Minutes —April 3, 2014 Page 7 © Commissioner Stenzel stated the meeting with the Open Space Commission can address some of these things. He would like to see the Commission slow down and really value and concentrate on the decisions affecting parks forever. Chair Butler stated he agrees with Commissioner Stenzel and requested some of the sketch plan information earlier than the remainder of the package be sent to the Commission. Commissioner Lewnau stated if additional information is requested by one Commissioner that it be provided to all Commissioners. Mr. Haas stated Mr. Dickinson has mentioned a joint meeting between Council, Planning Commission, Open Space and Park Commission in May or October. ADJOURNMENT OF WORKSHOP SESSION Motion by Commissioner Lewnau, seconded by Commissioner Stenzel, to adjourn the workshop meeting at 8:20 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lindahl) vote. © Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. H