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HomeMy WebLinkAboutApril 17, 2014AN I T Y O F p D OW joq � 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 . (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting April 17, 2014 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (4/3/14) 4. Consider Tournament, Multi -Day and Jamboree Application (Hockey), Cont. 5. Anoka County Sheriff's Department 4th Quarterly Report 6. Park Dedication Improvement Fund 4th Quarterly Report/Finance Department 7. Update of Pine Hills North © 8. Outstanding Items 9. 10. Chair's Report 11. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss 2015 -2019 Park Capital Improvement Plan, Cont. B. Discuss Upcoming Joint Meeting with Open Space Commission C. Adjournment C I_kND0VE^ PARKAND RECREATION COMMISSIONMEETING APRIL 17, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on April 17, 2014, 7:00 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Sarah Elstrom, Alisa Lewnau, Angela Marinello, Mark Miskowiec, and Shane Stenzel Commissioners Absent: Commissioner Lindahl Also Present: Assistant Public Works Director, Todd Haas Others 0 APPROVAL OFAGENDA The agenda was approved as presented. RESIDENT FORUM No one appeared to address the Commission APPROVAL OF MINUTES There were no changes to the minutes. Motion by Commissioner Lewnau, seconded by Commissioner Stenzel, to approve the minutes of the April 3, 2014 Park and Recreation Commission meeting as presented. Motion carried on a 6 -ayes, 0 -nays, 1- absent ( Lindahl), 0- present vote. CONSIDER TOURNAMENT, MULTI- DAYAND JAMBOREE APPLICATION (HOCKEY), CONT Assistant Public Works Director Haas reviewed the Park and Recreation Commission is requested to consider the proposed tournament, multi -day, and jamboree application form for hockey. This item was tabled from the last meeting since the President from the Andover Huskies Youth Hockey Association (AHYHA) was unable to attend. The proposed application similar to the softball - baseball and soccer - lacrosse applications that Regular Andover Park & Recreation Commission Meeting Minutes —April 17, 2014 ® Page 2 are currently in place was provided for Commission review. The reason for this application and fee is to be consistent with the other sporting activities that may or may not require Public Works to maintain the facilities for tournaments, multi -day events and /or for a jamboree. The past practice with other sporting activities is that if an association is requesting maintenance during the tournament, fees are required as part of the application. Since the hockey jamborees started a couple years ago, Public Works has provided maintenance during the jamborees at no cost to the hockey association. At a minimum, associations or groups should be required to cover the cost of staff time spent to maintain the facilities. Chair Butler clarified Andover Youth Associations are not charged to use the rinks unless rink maintenance is requested from the Associations. Mr. Mark Chevalier, President Andover Huskies Youth Hockey Association ( AHYHA) was present at the meeting. He thanked the Commission for tabling consideration of this item until he could be at the meeting. He has been in his position for three years and wanted to introduce himself to the Commission. He appreciates the support the Association receives from the City. He wanted to make sure he understands what are considered standard services and the types of things have been requested over and above regular rink maintenance. Mr. Haas stated there have not been any charges up to this point. Mr. Chevalier asked if any of the services they have received in the past would Qthere have been a charge and Mr. Haas stated there would not have been any charges but City Staff was present to help out. The City would provide cleaning of the rinks Friday and Saturday and if additional maintenance was requested, there would be a charge. Mr. Chevalier asked what types of services other Associations request. Chair Butler stated there was an adult softball tournament where City Staff present was requested during the entire tournament. Mr. Chevalier asked if any youth associations have requested additional maintenance and Mr. Haas stated generally not. Mr. Chevalier asked if parent volunteers were willing to clean the ice would that be possible to avoid charges and Mr. Haas stated they should talk to City Staff prior. Chair Butler clarified only the actual cost of City labor would be charged. Mr. Chevalier stated from the AHYHA perspective they plan to run the tournament with parent volunteers. They do not make money on their tournaments and may risk losing money if additional charges had to be paid. He requested the Commission view their tournament as a benefit to the community as they would be hosting 450 families for the tournament. Chair Butler stated the City has never charged usage fees for fields or rinks for regular season events. Only for multi -day events where extra services may be requested would fees be charged. All sports are treated equally. Commissioner Miskowiec stated they want to help the associations as much as they can but if additional services are needed, the City can't subsidize this. Q Regular Andover Park & Recreation Commission Meeting Minutes —April 17, 2014 © Page 3 Chair Butler asked if the sweeper can be rented from the City. Mr. Haas stated the Cushman is rented to the associations for summer use but he will check with City Staff to see if the rink sweeper can be rented. Chair Butler stated this tournament is a wonderful event. Motion by Commissioner Stenzel, seconded by Commissioner Lewnau, to approve the 2014 -2015 Tournament, Multi -Day and Jamboree Application Form (Hockey and /or Broomball) as presented. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lindahl), 0- present vote. ANOKA COUNTYSHERIFF'SDEPARTMENT 1ST QUARTERLYREPORT Mr. Haas reviewed the list of reports generated by the Anoka County Sheriff's Office regarding city park activity for the 1St quarter. PARK DEDICA TION IMPR 0 VEMENT FUND IST QUARTERLY REPORT /FINANCE DEPARTMENT Mr. Haas provided the quarterly review of the Park Improvement Fund including the Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of March 31, 2014. © Commissioner Stenzel asked for an explanation of Hidden Creek North Park — Tower Rental. Mr. Haas stated the tower was never constructed but the fees were paid so $2729.03 is available for Hidden Creek North Park. UPDATE OF PINE HILLS NORTH Mr. Haas stated there are two items that will be of interest to the Commission in regards to the facility. The first item is the subdivision of the property. Engineering Department Staff has been directed by the City Administrator to hire a surveyor to draw up the legal descriptions for two separate parcels, one for field areas and the other for playground / shelter / passive areas (basically the west half and a small portion of the north area). The second item of interest are the remaining improvements for Phase 1 such as the purchasing of benches /garbage cans /recycling bins, installing the remainder of the irrigation system, and the fencing that is necessary along 161St Avenue NW and the northwest corner of the west field. Staff will be evaluating the condition of the fields in late June to determine if a few soccer games could be played on the fields this fall. The south soccer field at Sunshine Park will be closed for fall use as the field and parking lot are in need of repair due to settlement that has occurred. Using Pine Hills North for a few games in the fall will help take the pressure off some of the other fields. U Regular Andover Park & Recreation Commission Meeting Minutes —April 17, 2014 © Page 4 REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. Mr. Haas asked if an outdoor meeting in a Park would be held in June 2014. Chair Butler suggested Crooked Lake Boat Landing be a meeting place tentatively for the second meeting in June. CHAIR'S REPORT No reports. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lewnau, seconded by Commissioner Elstrom, to adjourn the regular meeting at 7:32 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent ( Lindahl), 0- present vote. The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on April 17, 2014 at 7:32 p.m., at the Andover City Hall, 1685 © Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Sarah Elstrom, Alisa Lewnau, Angela Marinello, Mark Miskowiec, and Shane Stenzel Commissioners Absent: Commissioner Jim Lindahl Also Present: Assistant Public Works Director, Todd Haas Others DISCUSS 201 5 -2019 PARK CAPITAL IMPROVEMENT PLAN Mr. Haas reviewed the Park and Recreation Commission is requested to continue discussing the 2015 -2019 Parks Capital Improvement Plan (CIP). Based on discussion from the last workshop meeting on April 3, 2014, the Commission made a request to staff to consider increasing the number of single family permits to 60 units per year. Based on a discussion with the Finance Department, they are willing to increase the number of units to only 50 units for 2015 -2017 and 25 units from 2018 -2019. A revised 2015 -2019 Park CIP Project Fund Balance Sheet was provided for Commission review. No other improvements have been included since the last meeting, Fox © Meadows Park is still identified in 2016. Regular Andover Park & Recreation Commission Meeting Minutes —April 17, 2014 © Page 5 Mr. Haas provided a more detailed list of other improvements that Public Works Park Department would like the Commission to consider. The other suggested improvements that have been mention by the Commission over the past month include the following: • Kelsey Round Lake Park (no date was established by the Park Commission) • Expand Prairie Knoll Park Building to enlarge the warming house area. • Constructing a Pickle Ball Court at either Northwoods West Park west of the tennis court or at Sunshine Park (Purple Park just east of the playground area) Mr. Haas reviewed as far as the cost to construct a Pickle Ball Court, it will vary anywhere from $10,000 - $50,000 depending on the variables that can affect your costs. Information about Pickle Ball Court construction costs and extra - cost/option items were included for Commission review at the last meeting. Staff has looked at options for placement of a Pickle Ball Court north of the Community Center. Mr. Haas stated depending on what the Commission would like to recommend for projects, the Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000 or more. Commissioner Miskowiec questioned the improvements for Pine Hills North. Chair Butler stated the parking lots will be considered part of the fields. The playground area would be part of the park improvement. Mr. Haas stated the building would be considered with the fields. Mr. Haas stated the big item would be the playground structure ($75,000 - $100,000). Chair Butler stated the Commission will need to prioritize the improvements. Chair Butler stated his thoughts on priorities are safety netting at Sunshine Park, expanding the Prairie Knoll warming house and an extension of the patio area. Commissioner Stenzel asked why the warming house needed to be bigger as he considers it a warming house and not a locker room. Chair Butler stated during a changeover there can be as many as 50 people in the warming house at one time. Commissioner Lewnau stated she agrees with Commissioner Stenzel. She has been at the warming house during a changeover and does not feel it would be a priority to make it larger. Mr. Haas stated the warming house is smaller than it probably would have to be. Commissioner Stenzel stated if the Andover Huskies Youth Hockey Association feels the warming house is too small they should address it with possible help from the City. He feels netting at the baseball fields and lighting in the parks should have higher priority. Mr. Haas suggested one or two parks a year be targeted for lighting. Chair Butler stated ® generally lighting has been addressed using funds as needed. Chair Butler stated sometimes lighting can cause problems for the neighbors. Commissioner would prefer to see more safety enhancements made. Regular Andover Park & Recreation Commission Meeting Minutes —April 17, 2014 © Page 6 Commissioner Stenzel asked why a splash pad by City Hall wasn't shown on the list. He did research pricing for a splash pad. Chair Butler stated infield fencing to Terrace, Andover Lions and Hills of Bunker West Parks is a safety issue. Commissioner Miskowiec asked what the cost of the fencing would be for the infield fencing. Commissioner Miskowiec stated in reviewing the list, some of the items are not big ticket items. He'd like to see prices next to the items. Chair Butler stated the Commission needs to determine their priorities. Mr. Haas stated there are some general estimates in the park planning document. Commissioner Stenzel suggested all the associations should be spoken to as to their contributions for improvements that they would like. Chair Butler stated one court for pickle ball doesn't make a lot of sense as players prefer to go to locations where there are a number of courts in one location. He would suggest waiting and doing something larger for six pickle ball courts. © Chair Butler stated the City could get more use out of the City Hall park area perhaps with roller hockey rinks, pickle ball courts. Four or five pickle ball courts could be put inside a hockey rink. Commissioner Miskowiec stated the rinks would need to be cement to accommodate pickle ball and the ice rink. That would add to the cost. Commissioner Miskowiec asked what the cost would be for the 200 x 85 hockey rink to be cement. Chair Butler stated the parking lot would need to be paved. Mr. Haas stated that would help with maintenance. Mr. Haas stated a pickle ball court is 30 feet by 60 feet and you can get five courts in a hockey rink. Chair Butler stated the boards and fencing for the hockey rink may be sufficient for pickle ball. Mr. Haas stated netting could also be utilized. Commissioner Stenzel asked what the plan was for the property to the West. Mr. Haas stated the Council has a plan in mind. Commissioner Stenzel asked about Kelsey Round Lake Park. Chair Butler stated the Open Space Commission is interested in talking about Kelsey Round Lake Park. Chair Butler stated he would like to see a Master Plan for Kelsey © Round Lake Park be prepared. Regular Andover Park & Recreation Commission Meeting Minutes —April 17, 2014 © Page 7 Commissioner Stenzel stated he would like to see a Master Plan for Kelsey Round Lake Park. He suggested as properties come up for sale around the lake the City could look at purchasing them for trails and a possible regional park. Kelsey Round Lake Park may be part of a bigger picture with the Open Space Commission and the City. Commissioner Stenzel stated water attracts people. There is also an opportunity with Ward Lake to the north. This would be a good conversation with the Open Space Commission. He suggests the Commission think of "BIG" things that can be added to the City. Chair Butler suggested it be written down in a plan because if it is not written down it will never happen. Mr. Haas stated a comprehensive plan needs to be done for Kelsey Round Lake Park and he suggested an independent consultant do the plan rather than City Staff. A consultant could be hired for $10,000 to do the plan. Mr. Haas stated there are a lot of DNR grant monies available and Kelsey Round Lake Park may be a park eligible for grant monies. There will be a joint meeting May 27, 2014 with Park Commission, Open Space Commission and Council. Mr. Haas recommended the Commissioners put this meeting on their calendars. Commissioner Miskowiec asked about the two parcels that are currently designated as park received from the County. Mr. Haas stated he will add to the agenda with the Council. Commissioner Stenzel stated he obtained splash pad estimates. Prices start from $50,000 - $500,000 depending on what is requested. He will send copies to the Commissioners of the information he received. Chair Butler suggested a discussion be held with the YMCA as to their interest in a splash pad. Chair Butler stated the Pine Hills North plan does not include a splash pad. Chair Butler stated Rose Park paving of parking lot would be one to consider at some point. Rose Park is being renovated this year. The current plan is for gravel parking lot. Mr. Haas stated City Staff feels parks that are used year round should be looked at paving the parking lots first. Chair Butler stated another thing talked about was a trail easement through to Langseth Park possibly on the west end. Chair Butler asked staff to research if one of the homeowners might allow an easement through their property for a trail. Mr. Haas stated he and Kevin Starr, Parks Maintenance Supervisor, will look at where would be the best place and then speak with the property owner. Chair Butler summarized the priorities as safety netting at ASN and Sunshine Park, Preparation of Master Plan for Kelsey Round Lake, Pickle ball and roller hockey, splash © pad, paving of both hockey rinks, and Pine Hills North. Chair Butler will put some Regular Andover Park & Recreation Commission Meeting Minutes —April 17, 2014 © Page 8 numbers together and send to Mr. Haas and Mr. Haas can tweak and distribute to the Commission. Commissioner Stenzel stated even with Fox Meadows there is still a shortage of soccer fields. Commissioner Stenzel asked if it would be possible to have a workshop with all of the Associations present. It would be good to hear their ideas and what they would be willing to help finance. DISCUSS UPCOMING JOINT MEETING WITH OPEN SPACE COMMISSION Mr. Haas stated the meeting with the Open Space Commission is scheduled for Thursday, May 1, 2014 at 7pm. A copy of the Open Space Evaluation Criteria that has been established by the Open Space Commission was provided for review. Mr. Haas also provided a diagram that was provided by the Community Development Department that was discussed in 2010 by the property owner, Open Space Commission, Park Commission and City Council for discussion purposes for North Woods Preserve Management Plan. The Open Space Commission will be looking for other potential parcels to purchase yet this year so meeting with them will benefit both Commissions. Dave Carlberg, Community Development Director will attend the meeting as Mr. Haas is not available. Commissioner Stenzel asked if there were additional items to add to the agenda. Mr. Haas stated perhaps White Pines Wilderness. Chair Butler asked that when Open Space is looking at purchasing properties they should consider having amenities that can be used by residents. Mr. Haas stated there are very little funds available to the Open Space Commission and they may disband when the funds are gone. Chair Butler requested the survey results be available at the May 15, 2014 meeting. ADJOURNMENT OF WORKSHOP SESSION Motion by Commissioner Lewnau, seconded by Commissioner Elstrom, to adjourn the workshop meeting at 8:35 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lindahl), 0- present vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc.