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HomeMy WebLinkAboutMay 15, 2014(ANDOVE e 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting May 15, 2014 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (4/17/14 and 5/1/14) 4. Consider 2014 Tournament Application /USSSA August Bash /PHD Baseball /MYAS 5. Discuss Proposed Park Playground Improvements /Draft Neighborhood Letter and Survey /Andover Lions Park 6. Review Resident Survey Results 7. Update of Joint Meeting with City Council 8. Outstanding Items 9. 10. Chair's Report 11. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss 2015 -2019 Park Capital Improvement Plan, Cont. B. Adjournment .. • and -^y:.. PARKAND RECREATION COMMISSIONMEETING MAY I5, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on May 15, 2014, 7:00 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Sarah Elstrom, Alisa Lewnau, Jim Lindahl, Angela Marinello, Mark Miskowiec, and Shane Stenzel Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas Others 0 APPROVAL OFAGENDA The agenda was approved with the addition of item 3A. Language on the Tournament Application for Baseball /Softball fields regarding the use of metal spikes. Motion by Commissioner Miskowiec, seconded by Commissioner Lewnau, to approve the agenda as revised to add Item 3A, Language on the Tournament Application for Baseball /Softball fields regarding the use of metal spikes. Motion carried on a 7 -ayes, 0- nays, 0- absent vote. RESIDENT FORUM No one appeared to address the Commission APPROVAL OF MINUTES There were no changes to the minutes. Motion by Commissioner Lewnau, seconded by Commissioner Stenzel, to approve the minutes of the April 17, 2014 Park and Recreation Commission meeting as presented. Motion carried on a 6 -ayes, 0 -nays, 0- absent, 1- present ( Lindahl) vote. Regular Andover Park & Recreation Commission Meeting Minutes — May 15, 2014 Page 2 © Motion by Commissioner Stenzel, seconded by Commissioner Lewnau, to approve the minutes of the May 1, 2014 Park and Recreation Commission meeting as presented. Motion carried on a 7 -ayes, 0 -nays, 0- absent, 0- present vote. DISCUSS LANGUAGE ON TOURNAMENT APPLICATION FOR BASEBALL /SOFTBALL FIELDS REGARDING THE USE OF METAL SPIKES Mr. Haas stated he was reminded that metal spikes are not allowed on ball fields and he would like to have this added to an upcoming agenda to officially change the tournament application to waive that requirement for all 2014 tournaments. Commissioner Stenzel asked if the Andover Baseball Association can wear metal spikes. Mr. Brad Shotzco, Andover Baseball, stated anyone 13 and older can wear metal spikes. Motion by Commissioner Stenzel, seconded by Commissioner Lewnau, to approve language on the Tournament Application for Baseball /Softball fields regarding the use of metal spikes to a future agenda. Motion carried on a 7 -ayes; 0 -nays, 0- absent vote. CONSIDER 2014 TOURNAMENT APPLICATION/USSSA A UGUST BASH /PHD BASEBALL/MYAS Assistant Public Works Director Haas reviewed the Park and Recreation Commission is requested to consider the 2014 Tournament Application as requested by PHD Baseball for the USSSA August Bash for Andover Station North Ball Field Facility on the west and middle fields for Saturday, August 16th and Sunday, August 17th from 3:00 —10:00 pm. This request does not conflict with any of the youth tournaments as none are scheduled for that weekend. There will be fees required since this group is not affiliated with Andover youth. PHD Baseball did hold a few tournament games at the facility last year. The fee proposed assuming no field maintenance is required by the City is as follows: • $275 Tournament fee for the park • $200 Field usage fee ($100 for each field being used) • $500 Damage deposit fee which is refundable after the tournament is over and an inspection has been done by Public Works. Mr. Herb Gibson, President PHD Baseball, stated the tournament would be for 16 year olds. Commissioner Lindahl asked if Andover teams are involved. Mr. Gibson stated he does not have all teams yet. Commissioner Lewnau asked how many teams would be involved and Mr. Gibson said there would be twelve teams. Commissioner Miskowiec asked how late they would be playing and Mr. Gibson stated all games would be over by 10:00 p.m. Mr. Haas stated the group would need to provide key deposit to have the lights turned on. Regular Andover Park & Recreation Commission Meeting Minutes — May 15, 2014 Page 3 ® Motion by Commissioner Lewnau, seconded by Commissioner Marinello, to approve the 2014 Tournament Application as requested by PHD Baseball for the USSA August Bash as requested and charging the fees as recommended by staff. Motion carried on a 7 -ayes, 0 -nays, 0- absent, 0- present vote. DISCUSS PROPOSED PARK IMPROVEMENTS/DRAFT NEIGHBORHOOD LETTER AND SURVEY /ANDOVER LIONS PARK Assistant Public Works Director Hass reviewed this item is in regards to proposed park improvements, draft neighborhood letter, and resident survey for Andover Lions Park. As mentioned at the April 17, 2014 meeting, Kevin Starr, Public Works Parks Maintenance Supervisor, has indicated that the existing playground equipment at the park will need to be replaced. The posts and platforms are showing rust at the connections and under the platforms. Also some of the welds at the joints are now starting to fail or split. Based on Mr. Starr's recommendation, the entire structure should be replaced. Based on past practice over the past few years, it will be necessary to send letters to the neighborhood which will indicate how they can participate by filling out the survey. Mr. Haas provided a draft letter and survey for the Commission to review and comment. © Chair Butler asked if budget -wise are we able to replace the equipment with the type of equipment it has now. Mr. Haas stated he asked Kevin Starr who indicated he thought there were funds available. Commissioner Miskowiec asked what type of equipment is being considered. Mr. Haas stated this is part of the replacement fund.. Chair Butler would like to move ahead if comparable equipment could be installed. Commissioner Lewnau asked if this park would be irrigated and Mr. Haas stated it is not in the plan for this year. Commissioner Miskowiec asked if there is a problem in waiting until next spring when the equipment will be on sale from the vendors. Mr. Haas stated there is plenty of time to install it. Mr. Haas stated if the City wants to take advantage of the sales it would be done now. Commissioner Miskowiec stated he does not think this is a rush. Chair Butler asked if there would be any access issues with the Bunker Lake Blvd construction and Mr. Haas stated he is not aware of any issues as they are still working on the construction plans. Commissioner Lewnau agreed to wait. Regular Andover Park & Recreation Commission Meeting Minutes —May 15, 2014 Page 4 © Commissioner Stenzel asked if there is a safety issue currently. He stated playground safety is very important. Mr. Haas stated he will speak with the maintenance department. Commissioner Lindahl stated we need to make a determination whether the current equipment is usable. Chair Butler stated if the equipment is usable then he would be comfortable waiting until next year. Motion by Commissioner Lindahl, seconded by Commissioner Stenzel, to request Public Works see if the equipment needs to be removed from service and replaced this year and what their recommendation is. Motion carried on a 7 -ayes, 0 -nays, 0- absent vote. REVIEW RESIDENT SUR VEY RESULTS Mr. Haas stated the Park and Recreation Commission is requested to review the 2014 Resident Survey Results that was recently performed by Morris Leatherman Group. A copy of the full survey was provided. The City Council was presented with the survey recently at a workshop meeting on April 29, 2014. Chair Butler stated the open space questions were very interesting. He asked if there was © a way to market the parks and open space more in a joint effort with the Open Space Commission. Mr. Haas stated he is aware the website info for parks needs to be updated. Mr. Haas suggested the Chairs of the Park Commission and Open Space Commission do a program on QCTV talking about the Parks and Open Space. Commissioner Miskowiec suggested open space be added to the parks /trails map. Commissioner Stenzel stated Open Spaces are considered Parks by some people. UPDATE OF JOINT MEETING WITH CITY COUNCIL Mr. Haas reviewed a joint meeting with the City Council and Open Space Commission is scheduled for Tuesday, May 27, 2014 at 6:OOpm. Immediately following this joint meeting will be a joint meeting between the City Council and Park Commission to discuss a few items including the 2015 -19 CIP. The following items have been requested by the Commission to be discussed: • Pine Hills North Facility (future development of facility, funding of playground structure and status of splitting the property) • Fox Meadows Park Redevelopment • New Splash pad at the Andover Community Center • Crooked Lake School Elementary School Hockey Rink ® • Preparation of a Master Plan for Kelsey Round Lake Park and for the perimeter around Round Lake Regular Andover Park & Recreation Commission Meeting Minutes — May 15, 2014 Page 5 © • Rose Park Mr. Haas suggested other items the Commission may want to consider for discussion are: • Expansion of Prairie Knoll Park warming house • Construction of a Pickle Ball Court • Roller hockey at City Hall Outdoor Hockey Complex (rink would need to be paved or have concrete installed) • Security lighting for a couple parks yet to be determined • Ball field sideline fencing for player's bench for safety reasons • Safety netting at Andover Station North Ball Field Facility and Sunshine Park Chair Butler requested the CIP be included in the discussion with Council which includes many of the items listed for consideration. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. 10 The location of the outdoor meeting is tentatively scheduled for 7:00 p.m. on Thursday, June 19, 2014 at Crooked Lake Boat Landing. CHAIR'S REPORT Commissioner Stenzel asked if there is work being done at Sunshine Park south soccer field. Mr. Haas stated it will begin in July. Commissioner Stenzel stated the mounds at Andover Station needs some more clay. Mr. Brad Shotzco stated clay bricks would be purchased and installed with the City's help along with covers. Commissioner Lindahl stated he visited the dog park in Plymouth and noted they are using an existing hockey rink. He heard residents would like something in Andover. Commissioner Lindahl stated the cost would be minimal. Mr. Haas stated a recommendation can be made to Council for their approval. Commissioner Miskowiec stated at Sunshine South there is a large cargo container (POD) and Mr. Haas stated the associations use it for storage. It is owned by the city. H Regular Andover Park & Recreation Commission Meeting Minutes — May 15, 2014 Page 6 0 ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Stenzel, seconded by Commissioner Marinello, to adjourn the regular meeting at 7:35 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent, 0- present vote. The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on April 17, 2014 at 7:35 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Sarah Elstrom, Alisa Lewnau, Jim Lindahl, Angela Marinello, Mark Miskowiec, and Shane Stenzel Commissioners Absent: None Also Present: Assistant Public Works Director, Todd Haas Others DISCUSS 2015 -2019 PARK CAPITAL IMPROVEMENT PLAN © Mr. Haas reviewed the Park and Recreation Commission is requested to continue discussing the 2015 -2019 Parks Capital Improvement Plan (CIP). Mr. Haas provided an updated 2015 -2019 Park Improvement Projected Fund Balance sheet that was prepared by the Finance Department that now includes Prairie Knoll Park south parking improvement bid that has been approved by City Council. Chairman Butler is currently working on proposed CIP and will be providing a recommendation. Mr. Haas noted if the Commission is interested in knowing the planned improvements for all parks, review Section F of the Information Packet (20 10 Existing and Future Park Facilities Chart). The Public Works Department has been identified for priority security lighting for the following parks: Strootman Park (playground area and canoe landing), Round Lake Boat Landing, Timber Trails Park, Fox Meadows Park and Pine Hills South Park. In regards to sideline fencing of the 3 fields (Andover Lions Park, Terrace Park and Hills of Bunker Lake West Park), the estimated cost for fencing improvements will range between $6000 and $7500 for each field which includes the cost of concrete mow strips. Mr. Haas stated depending on what the Commission would like to recommend for projects, the Finance Department has indicated to Public Works that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000 or ® more. Chair Butler added some items to the Park Improvement Fund Projected Commitments: 6M Regular Andover Park & Recreation Commission Meeting Minutes — May 15, 2014 Page 7 Irrigation Pine Hills North Park Improvements Round Lake Master Plan Ballfield Safety Initiatives and Fencing Upgrades Splash Pad Commissioner Stenzel asked if improvements would only be done at fields where games are played rather than practice fields. Mr. Schotzko stated all fields are used for games. Commissioner Lewnau asked which fields do not have fencing and Mr. Haas stated there are three (Andover Lions Park, Terrace Park and Hills of Bunker Lake West Park). Chair Butler stated he would like to see a splashpad accessible to Andover residents who may or may not be members of the YMCA. Commissioner Stenzel stated he would like to move Fox Meadows out to 2019. Mr. Haas suggested it be discussed with Council to get their feelings. He is fearful that the recommendation will be that the park will be left as is. Mr. Haas stated the playing surface for two fields at Prairie Knoll Park (west and north © field) will need to be replaced next year. Chair Butler suggested leaving it on the list for discussion. Commissioner Stenzel stated he would suggest moving it out to 2019. Consensus of the Commission was to agree to move it out to 2019. Commissioner Stenzel suggested increasing the Master Plan to $50,000. He would like to see legacy funds used. Commissioner Lindahl stated that might not be approved with the use of legacy funds. Chair Butler suggested Pine Hills North Park Improvements could be changed to $100,000 in 2015 and $150,000 in 2016, $50,000 in 2018. Commissioner Lindahl stated he drove by Pine Hills Park and suggested some sort of barriers be set up at the parks to make sure people don't drive on the fields. Prairie Knolls Park is another one where there is a problem. Commissioner Lindahl suggested some of the rural park ball field locations be looked at. Chair Butler stated he added into the CIP $150,000 to pave City Campus Hockey Rinks for pickleball /roller hockey. Mr. Haas stated curbing would probably be needed along with a storm sewer. Mr. Haas stated he will check with the Recycling Coordinator to see if there is any grant monies available for paving of the parking lot access to the recycling center. Regular Andover Park & Recreation Commission Meeting Minutes — May 15, 2014 Page 8 An email was submitted by Russ and Carol Schmeichel requesting Sophie's Park be added to the future project list for irrigation. The 2014 irrigation plan is for Oaks Bluff Park. ADJOURNMENT OF WORKSHOP SESSION Motion by Commissioner Lewnau, seconded by Commissioner Lindahl, to adjourn the workshop meeting at 8:00 p.m. Motion carried on a 7 -ayes, 0 -nays, 0- absent, 0- present vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. C C