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HomeMy WebLinkAboutJune 5, 2014C I T Y O F © N 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting June 5, 2014 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (5/15/14) 4. Consider Country Oaks North Preliminary Plat 5. Consider Povlitzki Sketch Plan 6. Outstanding Items 7. 8. Chair's Report © 9. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Discuss 2015 -2019 Park Capital Improvement Plan, Cont. B. Adjournment X r C I T Y 0 r PARK AND RECREATION COMMISSION MEETING JUNE 5, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on June 5, 2014, 7:00 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Sarah Elstrom, Jim Lindahl, Angela Marinello, Mark Miskowiec, and Shane Stenzel Commissioners Absent: Commissioner Alisa Lewnau Also Present: Assistant Public Works Director, Todd Haas Others 0 APPROVAL OF AGENDA Motion by Commissioner Miskowiec, seconded by Commissioner Marinello, to approve the agenda with the addition of Rose Park Reconstruction as item 5A. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. RESIDENT FORUM No one appeared to address the Commission APPROVAL OF MINUTES There were no changes to the minutes. Motion by Commissioner Lindahl, seconded by Commissioner Marinello, to approve the minutes of the May 15, 2014 Park and Recreation Commission meeting as presented. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau), 0- present vote. CONSIDER COUNTRY OAKS NORTHPRELIMINARYPLAT Assistant Public Works Director Haas reviewed this item is in regard to reviewing and determining the park dedication requirements for the proposed preliminary plat of Country Oaks North. A copy of the preliminary plat was provided for Commission review. The proposed preliminary plat is located just to the north of 161" Avenue NW Regular Andover Park & Recreation Commission Meeting Minutes —June S, 2014 Page 2 east of Hanson Boulevard NW. The developer is not proposing a park as part of the development. Based on the previous review of the sketch plan, the Park Commission suggested that no park in the development would be required. The minutes from the September 5, 2013 meeting were provided for Commission review. The Park and Recreation Commission is requested to review the proposed preliminary plat and recommend the park dedication requirements to the City Council. Staff is recommending cash in lieu of land for park dedication. Commissioner Lindahl asked what the road widths would be and Mr. Haas stated 33 feet wide. The Country Oaks North second phase would not be started until a road was constructed from Country Oaks North development over to Hanson Boulevard. Mr. Scott Wold, Country Oaks North Developer was present at the meeting. Mr. Wold stated he does not have any concerns with cash in lieu of land for park dedication. Motion by Commissioner Stenzel, seconded by Commissioner Elstrom, to recommend to City Council that cash be accepted in lieu of land for the Country Oaks North project. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. REVIEW POVLITZKI'S SKETCH PLAN Assistant Public Works Director Haas reviewed this item is in regard to reviewing and determining the park dedication requirements for the proposed Povlitzki's Sketch Plan, which is located just north of Walmart and southwest of Andover Station North Ball Field Facility. A copy of the sketch plan was provided for Commission review. The sketch plan does not propose land to be dedicated to the City for a park. Public Works Staff have reviewed the sketch plan and recommends that no additional park land be dedicated since Andover Station North Ball Field Facility is relatively close to the proposed development and is within walking distance. The Park and Recreation Commission is requested to review and consider the park dedication requirements for the proposed Povlitzki's Sketch Plan. The developer provided a revised sketch plan that was presented at the meeting. Mr. Brad Povlitzki, Developer was present at the meeting. Motion by Commissioner Lindahl, seconded by Commissioner Miskowiec, to recommend to City Council that cash be accepted in lieu of land for the Povlitzki's Sketch Plan. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. ROSE PARK RECONSTR UCTION 114 -13 Assistant Public Works Director Haas reviewed with the Park and Recreation Commission to consider a request from the Andover Baseball Association (ABA) for Q outfield fencing at Rose Park for the two new ball fields that will be reconstructed later on this summer. A copy of the most current version of the plan was provided for Regular Andover Park & Recreation Commission Meeting Minutes —June 5, 2014 Page 3 © Commission's review. Based on previous discussions the Park Commission it was had determined previously not to have outfield fencing for either field so that other associations (football, lacrosse or soccer) could use the outfield area and beyond for practice particularly in the fall since the area will be irrigated beyond the location of the proposed ball fields. Mr. Brad Schotzko, ABA President, will not be available for the meeting but would still like for the Commission to discuss the request. If the Commission has any additional comments regarding the plan, please provide to Mr. Haas as the plan is close to being done and will be presented to the City Council for final approval before staff will begin obtaining quotes for the work that needs to be done. The Public Works Department will do as much of the work as they can but the grading of the site may need to be done by others. Chair Butler asked if there would be enough space with fence added to have a practice space for football, lacrosse or soccer. Mr. Haas stated with the current layout there would be sufficient space. Mr. Haas stated the ABA has indicated they would like to use the fields for 8 -9 year olds who may hit the balls out of the infield. Commissioner Lindahl asked where the funding would come from and Mr. Haas stated it is included in the CIP. © Commissioner Miskowiec stated it appears the park would be closed off. He feels the fencing would break up the park too much for this neighborhood fence. Mr. Haas stated perhaps the ABA would consider temporary fencing. Commissioner Lindahl stated if fencing was done with mowstrips, it would be very restrictive. Chair Butler stated with the fencing there would still be enough room for practice area. He is concerned there were not funds available for the original estimate. Mr. Haas stated the fence could always be constructed in future years. The dugout fencing would be done now. Commissioner Stenzel suggested he would be in favor of the fencing but would rather wait to see how much money is left for the project. Commissioner Miskowiec stated he feels the fencing would be restrictive. Commissioner Stenzel stated there is no other "premier" baseball fields for the 8 -9 year old youth and he would not be opposed to waiting to see if funding remains. Chair Butler stated the Commission can defer the decision until after the project is Qcompleted and the amount of funds are remaining. Regular Andover Park & Recreation Commission Meeting Minutes — June 5, 2014 Page 4 Motion by Commissioner Stenzel seconded by Commissioner Elstrom, to defer approval of the request from the Andover Baseball Association (ABA) for outfield fencing at Rose Park until after the project funds remaining are determined. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. The location of the outdoor meeting is scheduled for 7:00 p.m. on Thursday, June 19, 2014 at Crooked Lake Boat Landing shelter. The Commission will meet at Crooked Lake School Hockey Rink at 6:30 p.m. prior to the regular meeting. CHAIR'S REPORT Commissioner Miskowiec stated he kayaked down Coon Creek and he would not recommend it at this time. It was difficult to make it down the creek due to downed trees, etc. Commissioner Lindahl stated the parks are busy with many kids playing and he reminded © residents to be careful. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lindahl, seconded by Commissioner Marinello, to adjourn the regular meeting at 7:25 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. The Workshop Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on April 17, 2014 at 7:25 p.m., at the Andover. City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Sarah Elstrom, Jim Lindahl, Angela Marinello, Mark Miskowiec, and Shane Stenzel Commissioners Absent: Commissioner Alisa Lewnau Also Present: Assistant Public Works Director, Todd Haas Others DISCUSS 2015 -2019 PARK CAPITAL IMPROVEMENT PLAN Mr. Haas reviewed the Park and Recreation Commission is requested to continue discussing the 2015 -2019 Parks Capital Improvement Plan (CIP). Regular Andover Park & Recreation Commission Meeting Minutes — June 5, 2014 Page 5 Mr. Haas provided an updated 2015 -2019 Park Improvement Projected Fund Balance sheet that was prepared by the Finance Department at the last meeting on May 15, 2014 and was presented to the City Council at the joint meeting on May 27th. The Park Commission will need to determine if changes are to be made and provide more detail as to what the allocated funds will be used for Pine Hills North facility (playground equipment, parking, trails, etc.). Mr. Haas stated the Finance Department has indicated to Public Works Department that the ending fund balance for each of the 5 years should have a minimum positive balance of $50,000 or more. Chair Butler stated the Council requested the Commission prioritize Pine Hills North at the joint meeting in May. Mr. Haas provided the Andover 40 -acre Athletic Complex Preliminary Master Plan Cost Estimate. Mr. Haas noted there are currently mowed trails rather than the 6" aggregate trail in the future plan. Commissioner Miskowiec asked if the foot bridge was in yet and Mr. Haas stated it is not. © Chair Butler suggested the small tot lot #14 be prioritized. Commissioner Miskowiec suggested the bathrooms be available as soon as the games are played there. Chair Butler suggested the multipurpose building should be next. Mr. Haas stated North Metro Soccer Association has talked about constructing a storage building. The potable well for $10,000 should also go in. The consensus of the Commission was to move up C14, C17, and B3. Mr. Haas suggested the grading be done next year. Chair Butler agreed with Commissioner Stenzel the multi - purpose building should be the next thing to get started on. Commissioner Stenzel heard the Council say they would move out the City Campus Hockey Rinks. Modifications would be for Pine Hills North Park Improvements: 2015 $70,000 2016 $180,000 2017 $50,000 Modifications for City Campus Hockey Rinks: 2017 $150,000 moved to 2018. 0 Regular Andover Park & Recreation Commission Meeting Minutes — June 5, 2014 Page 6 Motion by Commissioner Lindahl, seconded by Commissioner Miskowiec, to modify the CIP as indicated above. Motion carried on a 6 -ayes, 0 -nays, 0- absent (Lewnau) vote. ADJOURNMENT OF WORKSHOP SESSION Motion by Commissioner Stenzel, seconded by Commissioner Lindahl, to adjourn the workshop meeting at 7:45 p.m. Motion carried on a 6 -ayes, 0 -nays, 1- absent (Lewnau) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. H H