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HomeMy WebLinkAboutJune 19, 2014C I T Y O F DOVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting Crooked Lake Boat Landing Shelter June 19, 2014 6:30 P.M. Meet at Crooked Lake School Hockey Rink 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (6/5/14) 4. Discuss Crooked Lake School Hockey Rink, Cont. 5. Discuss 2015 -2019 Park Capital Improvement Plan, Cont. 6. Outstanding Items 7 8. Chair's Report 9. Adjournment X �, ' PARKAND RECREATION COMMISSION MEETING JUNE 19, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on June 19, 2014, 7:00 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Commissioners Alisa Lewnau, Jim Lindahl, Angela Marinello, Mark Miskowiec, and Shane Stenzel Commissioners Absent: Commissioner Sarah Elstrom Also Present: Assistant Public Works Director, Todd Haas Others 0 APPROVAL OFAGENDA The agenda was approved. RESIDENT FORUM No one appeared to address the Commission APPROVAL OFMINUTES There were no changes to the minutes. Motion by Commissioner Marinello, seconded by Commissioner Stenzel, to approve the minutes of the June 5, 2014 Park and Recreation Commission meeting as presented. Motion carried on a 5 -ayes, 0 -nays, 1- present ( Lewnau), 1- absent ( Elstrom) vote. DISCUSS CROOKED LAKE SCHOOL HOCKEY RINK (Cont) Assistant Public Works Director Haas requested the Park and Recreation Commission to continue the discussion regarding the Crooked Lake School Hockey Rink as requested by the City Council. Based on the May 27, 2014 workshop with the City Council, the Council requested the Commission to consider a smaller hockey rink with the idea of relocating the free skating rink from the south side of the warming house to the north side of the warming house. This would help eliminate a few of the issues Park Maintenance Regular Andover Park & Recreation Commission Meeting Minutes — June 19, 2014 Page 2 ® staff has with maintaining the rinks. A drawing that was presented by staff at the joint meeting was provided to the Commission. The Andover Huskies Youth Hockey Association ( AHYHA) has reviewed the idea of reducing the existing hockey rink along with the idea of relocating the free skating rink. Attached is an email that staff has received from AHYHA regarding the possible size of the rink. The Public Works Department is currently working on including this project into the 2015 budget. Improvements will include grading of the hockey rink and free skate rink, new boards and posts for the hockey rink, new rink lighting system, additional gravel /ag -lime for hockey /free skate rink base, topsoil, seeding and erosion control. Commissioner Lindahl would like to see the rink slightly larger. Mr. Mark Chevalier, AHYHA President, stated he sees this rink as a nice opportunity to create a rink that is more fitted to the younger players. It would be a nice experiment to shrink the rink proportionally to 70% of the full dimensions. He is also speaking on behalf of some members of the AHYHA operations committee. This would be an opportunity to put Mites on that rink and allow them to scrimmage in a rink more suited for their size. There are still four full size hockey rinks within the city limits. He was thinking 140' by 60 -70. Mr. Chevalier stated 70 would be a good width. Commissioner Miskowiec asked at what age do players use a full size rink. Mr. © Chevalier stated players are playing on full size rinks from the start depending on where you are. The trend is for players up to 7 year olds to play on smaller rinks. Mr. Haas stated the older kids could use the smaller rink also. Commissioner Miskowiec stated he hates to lose a full size rink and make it a very specific use rink. He fears a lot of money will be put towards this and it will not be used. There is a shortage of rinks, fields within the City. He would like to maximize the use of the rink. Mr. Chevalier stated he was attempting to address the space issue when proposing a smaller rink. Commissioner Miskowiec asked if given a choice would he rather have a full size rink without a free skating rink or a smaller size rink with a free skating rink. Mr. Haas stated the free skating rink would be nice for parents and siblings to do something while at the rink during their child's hockey practice. Chair Butler stated it is nice to have the free skating rink near a hockey rink. Mr. Chevalier stated sometimes problems are created when there are hockey skates and sticks on the free skating rink. Commissioner Miskowiec stated there is a free skating rink across Bunker Lake Blvd at © Hidden Creek North Park. Regular Andover Park & Recreation Commission Meeting Minutes —June 19, 2014 Page 3 © Chair Butler stated he would like to hear the Commissioner's comments regarding staff proposal. Commissioner Miskowiec stated he would like to see the full size hockey rink. Commissioner Lindahl would like the smaller hockey rink. Commissioner Stenzel asked what the numbers are with hockey right now and what the anticipated growth is. Mr. Chevalier stated they grow about 10% a year. Half are 9 years old or younger. Hawk Ridge Park rink is not currently being used by the association for practice and that is a full size rink. There is one rink available for resident use at Hawk Ridge Park. Mr. Chevalier stated this year they may begin using Hawk Ridge Park hockey rink. Commissioner Stenzel stated there is a limited budget and the cost to reduce the size of the rink may be prohibitive. He stated he fears in a year the association may come and say another full size rink is needed. He asked Mr. Chevalier what future needs for full size rinks. Mr. Chevalier stated the number of outdoor rinks serves the association well. He does not expect the growth rate to increase in the future. In the timeframe of ten years, it would not be constraining. The exact same numbers of teams would use the smaller rink. Commissioner Lewnau stated with two teams on a smaller rink would the coaches still be able to keep the player's attention. Chair Butler stated typically the two coaches meet © and come up with a plan of practicing together. Mr. Chevalier stated the younger teams have fewer players and in a practice environment, there would be 20 -24 players on the ice at one time. The smaller rink size would not constrain the teams. Commissioner Lewnau asked if the school district would have a problem with this. Commissioner Lindahl stated the school district should be happy as long as they can plow the snow where they want. Commissioner Marinello stated she would be in favor of the smaller rink. Commissioner Stenzel stated his concern is that in a couple years another full size rink might be needed. Motion by Commissioner Lindahl, seconded by Commissioner Marinello, to recommend to City Council the revised plan proposed by staff. Motion carried on a 4 -ayes, 2 -nays ( Lewnau and Miskowiec), 1- absent (Elstrom) vote. Mr. Chevalier thanked the Commission for their consideration. He suggested the staff obtain feedback from Anoka on their smaller hockey rink. DISCUSS 201 5 -2019 PARK CAPITAL IMPROVEMENT PLAN, (Cont) © Assistant Public Works Director Haas reviewed the Park and Recreation Commission is requested to continue discussing the 2015 -2019 Parks Capital Improvement Plan (CIP). Regular Andover Park & Recreation Commission Meeting Minutes —June 19, 2014 Page 4 © An updated 2015 -2019 Park Improvement Projected Fund Balance sheet based on the recommendation from the Park Commission from the last meeting was provided. A preliminary master plan of Pine Hills North was also provided. Staff has identified the improvements that have been recommended as follows per the June 5, 2014 meeting minutes: 2015 • B2 — Potable Restroom Enclosures ($20,000) • C14 — Small tot lot near northwest soccer ($40,000) • C17 —Potable well ($10,000) Note: This cost estimate will need to be verified with the consultant that prepared the estimate. 2016 • C19 — Multi- purpose building ($180,000) 2017 • C19 — Multi - purpose building ($50,000) Mr. Haas stated WSB Associates stated the cost of the well may be higher than $10,000. Commissioner Stenzel asked what the vision was for the multi - purpose building and Mr. Haas stated restrooms, concessions, and some storage. Mr. Haas stated for the estimated © multi - purpose building cost it would be pretty much just the shell of the building. Commissioner Stenzel requested a cost breakdown of the costs for the multi - purpose building. Commissioner Stenzel would like to see the plan for the multi - purpose building. Mr. Haas stated this could be a single level with no upstairs. Chair Butler stated there is not a design at this point. Mr. Haas stated they are leaning towards a brick building. Chair Butler stated when it gets closer to the design the Commission would meet with the associations to see what they can bring to the table and what is needed in the building. Mr. Haas stated some interest was expressed in having a meeting room in the building. Commissioner Stenzel asked who would do the concessions and where does the money go. Mr. Haas stated the City runs concessions and money stays within the Park. Commissioner Stenzel asked how much revenue is made. Mr. Haas stated they pretty much break even. Commissioner Stenzel asked why the City is running concessions. Mr. Haas stated there were concerns that other workers would not show up and concessions would be closed. Commissioner Stenzel stated the trend is for cities not to be doing concessions. Associations or others are running them. Commissioner Stenzel asked if concessions were needed. Mr. Haas stated there is not much around the Park. Commissioner Stenzel stated the trend for Cities is the use of mobile food trucks with a pad and connections being available. Chair Butler stated Commissioner Stenzel's suggestions are good and will be discussed further when talking about the design of the building. Chair Butler suggested Elizabeth Brouse and Erick Sutherland from the Andover © Community Center be contacted about whether they want to continue doing concessions. Mr. Haas stated he will contact them also to find out what their revenues are. 0 Regular Andover Park & Recreation Commission Meeting Minutes —June 19, 2014 Page 5 If there are any more changes, now is the time to do so as the Finance Department is working on preparing the draft Capital Improvements Projects (CIP) to the City Council in July. Mr. Haas stated in 2015 the discussions will be held in more detail about the plan. The consensus of the Commission was the revised plan is good. REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. There will not be a Park and Recreation Commission Meeting on July 3, 2014. The next Commission meeting will be July 17, 2014. August 7, 2014 all associations will be invited in to talk about turf. The first meeting in September could be held at a park. © CHAIR'SREPORT No Commissioner had anything to report. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lewnau, seconded by Commissioner Stenzel, to adjourn the regular meeting at 7:55 p.m. Motion carried on a 6 -ayes, 0 -nays, I- absent (Elstrom) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary Timesaver Off Site Secretarial, Inc. S