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HomeMy WebLinkAboutOctober 16, 2014C I T Y O F ND OVE 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular Park & Recreation Commission Meeting October 16, 2014 7:00 P.M. 1. Call to Order 2. Resident Forum 3. Approval of Minutes (10/2/14) 4. Anoka County Sheriff's Department 3rd Quarterly Report 5. Park Dedication Improvement Fund 3rd Quarterly Report/Finance Department 6. Outstanding Items 7. 8. Chair's Report 9. Adjournment 7:15 P.M. Or Shortly Thereafter Workshop Session A. Begin Discussions on Playground Equipment/Pine Hills North /12 -31 B. Begin Discussions on Kelsey Round Lake Park Master Plan Draft RFP /Project 15 -11 C. Adjournment r— U Y i.r. _ PARKAND RECREATION COMMISSIONMEETING — OCTOBER 16, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on October 16, 2014 7:00 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Commissioners Absent: Also Present: RESIDENT FORUM Chair Ted Butler (arrived at 7:10 p.m.), Vice Chair Jim Lindahl, Commissioners Sarah Elstrom, Angela Marinello, and Mark Miskowiec Commissioners Alisa Lewnau and Shane Stenzel Assistant Public Works Director, Todd Haas Others No one appeared to address the Commission APPROVAL OF MINUTES Motion by Commissioner Lindahl, seconded by Commissioner Miskowiec to table consideration of the minutes until later in the meeting when a quorum is present. Motion carried on a 4 -ayes, 0 -nays, 3 absent (Butler, Lewnau and Stenzel) vote. ANOKA COUNTYSHERIFF'SDEPARTMENT 3RD QUARTERLYREPORT Mr. Haas provided a list of reports generated by the Anoka County Sheriff's Office regarding city park activities for the 3rd quarter. Residents were encouraged to report incidents they see in City Parks. PARK DEDICA TION IMPRO VEMENT FUND 3RD QUARTERLY REPORT /FINANCE DEPARTMENT Mr. Haas provided a quarterly review of the Park Improvement Fund including a Project Commitment Listing Report, Balance Sheet, and Revenue and Expenditure Reports for the Park Improvement Fund as of September 30, 2014. If any Commissioners have questions, they were invited to contact the Assistant Finance Director. C Regular Andover Park & Recreation Commission Meeting Minutes — October 16, 2014 Page 2 REVIEW OUTSTANDING ITEMS Mr. Haas reviewed the outstanding items providing updates on Completed Projects, On- Going Projects, Task Force Updates and Other Items of Interest. Chair Butler arrived at the meeting at 7:1 Opm. CHAIR'S REPORT Commissioner Marinello reported she will not be sending out updates to residents as the new City website is up. Commissioner Elstrom reported she has spoken with Kameron Kytonen regarding the tree planting project. They will be helping with cleaning up the Crooked Lake Boat Landing rain garden on October 26, 2014. Commissioner Marinello offered to assist with this project. APPROVAL OF MINUTES Motion by Commissioner Lindahl, seconded by Commissioner Elstrom, to approve the © minutes of the October 2, 2014 Park and Recreation Commission meeting as presented. Motion carried on 4 -ayes, 0 -nays, 2- absent (Lewnau and Stenzel), 1- present (Marinello), vote. ADJOURNMENT OF REGULAR MEETING Motion by Commissioner Lindahl, seconded by Commissioner Marinello to adjourn the regular meeting at 7:10 p.m. Motion carried on 5 -ayes, 0 -nays, 2- absent (Lewnau and Stenzel), vote. A Work Session Meeting of the Andover Park and Recreation Commission was called to order by Chair Butler on October 16, 2014 7:11 p.m. at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Commissioners Present: Chair Ted Butler, Vice Chair Jim Lindahl, Commissioners Sarah Elstrom, Angela Marinello, and Mark Miskowiec Commissioners Absent: Commissioners Alisa Lewnau and Shane Stenzel Also Present: Assistant Public Works Director, Todd Haas Others 1J Regular Andover Park & Recreation Commission Meeting Minutes — October 16, 2014 Page 3 ® BEGIN DISCUSSIONS ON PLAYGROUND EQUIPMENT /PINE HILLS NORTH 112 -31 Mr. Haas reviewed the playground equipment for Pine Hills North has been identified in the draft 2015 -2019 Capital Improvement Plan for installation in 2015. The location will be near the south end of the northwest field (Grow West Field). The Master Plan identifying the general location of where the playground equipment will be installed was included for Commission review. Staff will provide a couple of playground equipment ideas at the meeting. The age group being considered is for the 2 -5 year olds. $40,000 has been allocated for the playground for the equipment, fall zones, concrete borders and ADA access to the structure. Mr. Haas stated the City in the past has mostly purchased playground equipment from Game Time. Ultimate Playgrounds is also a playground equipment supplier and the Commissioner will be requested to also review what they have to offer. No quotes are necessary as both vendors are under State and/or Federal Contracts. Commissioner Miskowiec asked how many kids this small lot would serve. Mr. Haas stated the $40,000 needs to cover the cost of the small playground no matter how many kids are served. He provided catalogs from the vendors for the Commissioners to review. ® Chair Butler stated he likes the idea of having swings available. Mr. Haas suggested the Commissioners look at the vendors' websites at the available equipment. He noted the prices on the website are higher than the City would generally pay since they have State or Federal contracts. He requested each Commissioner pick two of their favorite playgrounds and bring them to the next meeting. He mentioned the Commissioners can consider landscape structures also. Mr. Starr would like to see a sandbox in this play area. The suggestion of diggers was also discussed. BEGIN DISCUSSIONS ON KELSEY ROUND LAKE PARK MASTER PLAN DRAFT RFP115 -11 Mr. Haas reviewed the preparation of the Kelsey Round Lake Park Master Plan by a consultant has been identified in the draft 2015 -2019 Capital Improvement Plan for installation in 2015. An example of an RFP from Anoka County Parks and Recreation Department that was used for the Joseph E. Wargo Nature Center was provided for Commission review. This example RFP will help in putting together the Kelsey Round Lake Park RFP. $50,000 has been allocated for the preparation of the RFP. Mr. Haas reviewed the map of Kelsey Round Lake Park as it currently is. There has been some restoration work done in the park. There may be opportunities to do additional trails depending on the locations of the wetlands. The City cannot develop in the area of the potential Indian Burial ground that is located towards the south end Kelsey Round Lake Park closer to the lake itself. E Regular Andover Park & Recreation Commission Meeting Minutes — October 16, 2014 Page 4 Chair Butler stated the medium term additions to the Park could be educational and possibly some playground equipment. In the long term, a possible trail system around the lake could be considered. Mr. Haas stated the consultant would help determine if it would be beneficial for the city to purchase property around the lake or not. Commissioner Miskowiec asked if a hydrology report would be needed to determine the future of the lake. Chair Butler agreed a hydrology report would be helpful. Mr. Haas will obtain some information on the lake from the conservation district. Chair Butler suggested adding some signage to direct people to the Park. Mr. Haas will prepare a draft for the RFP for Commission review. A pre - proposal meeting with the consultant would also be held. Park Commissioners could be involved in the interview process for the RFP. Commissioner Elstrom asked if canoe or kayak rentals could be available. Mr. Haas stated that can be part of the report. Commissioner Lindahl suggested it be connected to the trail systems to other Parks within the City. ADJOURNMENT OF WORKSHOP MEETING Motion by Commissioner Marinello, seconded by Commissioner Miskowiec, to adjourn ® the workshop meeting at 7:40 p.m. Motion carried on a 5 -ayes, 0 -nays, and 2- absent (Lewnau and Stenzel) vote. Respectfully Submitted, Debbie Wolfe, Recording Secretary TimeSaver Off Site Secretarial, Inc. Ein