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HomeMy WebLinkAboutCC - August 6, 2014H L'J 1685 CROSSTOWN BOULEVARD N.W. • ANDOVER, MINNESOTA 55304 • (763) 755 -5100 FAX (763) 755 -8923 • WWW.ANDOVERMN.GOV Regular City Council Meeting — Wednesday, August 6, 2014 Call to Order — 7:00 p.m. Pledge of Allegiance Resident Forum Agenda Approval 1. Approval of Minutes (6/3/14 Closed; 7/15/14 Workshop; 7/15/14 Regular) Consent Items 2. Approve Payment of Claims — Administration /Finance 3. Declare Cost /Order Assessment Roll/13- 2/2013 Street Reconstruction —Engineering 4. Approve Change Order #1/14- 3/2014 Crack Sealing — Engineering 5. Approve No Parking Resolution/13 -31 /Country Oaks North - Engineering 6. Amend Fee Ordinace - Finance 7. Approve No Parking Resolution/Wren Street - Engineering 8. Approve Used Vehicle Sales Business License /Carbucks Inc. /3138 -162 "d Lane NW /Administration Approve Contractor Licensing Ordinance Amendment/Title 3, Chapter 3, Construction Activities - Building Discussion Items 10. Public Hearing - Vacation of Easement - 15031 Thrush Street NW - Richard Walczynski - Planning 11. Consider Amended Conditional Use Permit to Revise PUD for Andover Clocktower Commons — Planning 12. Discuss Bunker Lake Blvd. NW Overpass - Engineering Staff Items 13. Administrator'sReport — Administration Mayor /Council Input Closed Session: Property Negotiations /PID #11- 32 -24 -31 -0001 Adjournment ` �. it. REGULAR ANDOVER CITY COUNCIL MEETING — AUGUST 6, 2014 MINUTES The Regular Bi- Monthly Meeting of the Andover City Council was called to order by Mayor Mike Gamache, August 6, 2014, 7:01 p.m., at the Andover City Hall, 1685 Crosstown Boulevard NW, Andover, Minnesota. Councilmembers present: Sheri Bukkila, Julie Trude and Tony Howard Councilmember absent: Mike Knight Also present: City Administrator, Jim Dickinson Community Development Director, Dave Carlberg Director of Public Works /City Engineer, David Berkowitz City Attorney, Scott Baumgartner Others 10 PLEDGE OFALLEGIANCE No one wished to address the Council. AGENDA APPROVAL Motion by Trude, Seconded by Bukkila, to approve the Agenda as presented above. Motion carried unanimously. APPROVAL OFMINUTES June 3, 2014, Closed Meeting: Correct as written. Motion by Howard, Seconded by Trude, to approve the minutes as presented. Motion carried unanimously. July 15, 2014, Workshop Meeting: Correct as amended. Councilmember Trude requested a correction on page three, line 12, to change the word "purged" to "perched ". Motion by Trude, Seconded by Howard, to approve the minutes as indicated above. Motion carried 7 © Regular Andover City Council Meeting Minutes —August 6, 2014 Page 2 unanimously. July 15, 2014, Regular Meeting: Correct as written. Motion by Bukkila, Seconded by Howard, to approve the minutes as presented. Motion carried unanimously. CONSENT ITEMS Item 2 Approve Payment of Claims Item 3 Declare Cost / Order Assessment Roll / 13 -2 / 2013 Street Reconstruction Item 4 Approve Change Order #1 / 14 -3 / 2014 Crack Sealing (See Resolution R051 -14) Item 5 Approve No Parking Resolution / 13 -31 / Country Oaks North (See Resolution R052 -14) Item 6 Amend Fee Ordinance (See Ordinance 440) Item 7 Approve No Parking Resolution / Wren Street (See Resolution R053 -14) Item 8 Approve Used Vehicle Sales Business License / Carbucks, Inc. / 3138 -162nd Lane NW Item 9 Approve Contractor Licensing Ordinance Amendment / Title 3, Chapter 3, Construction Activities (See Ordinance 441) Motion by Howard, Seconded by Trude, approval of the Consent Agenda as read. Motion carried unanimously. PUBLIC HEARING — VACATION OF EASEMENT — 15031 THRUSH STREET NW — RICHARD WALCZYNSKI Mr. Carlberg explained that Rick Walczynski is seeking to vacate 749 square feet of drainage and utility easement across parts of his residential lot located within the Woodland Estates development to extend his useable yard. Mr. Carlberg reviewed the staff report with the Council. Councilmember Trude asked if the property would be inspected to ensure the retaining wall is located as indicated. Mr. Carlberg explained the applicant would need to apply for a permit. City Engineer Berkowitz explained the property would be surveyed and the retaining wall staked out. Motion by Bukkila, Seconded by Howard, to open the public hearing at 7:09 p.m. Motion carried unanimously. 0 No one wished to address the Council. Motion by Bukkila, Seconded by Howard, to close the public hearing at 7:10 p.m. Motion carried © Regular Andover City Council Meeting Minutes — August 6, 2014 Page 3 unanimously. Motion by Bukkila, Seconded by Howard, to approve vacation of 749 square feet of drainage and utility easements across parts of 15031 Thrush Street. Motion carried unanimously. (See Resolution R054 -14) CONSIDER AMENDED CONDITIONAL USE PERMIT TO REVISE PUD FOR ANDOVER CLOCKTOWER COMMONS Mr. Carlberg explained the current owners of the Andover Clocktower Commons are requesting an amendment to the existing approved Conditional Use Permit (CUP) to revise the approved Planned Unit Development (PUD) on Lots 3 -5, Block 1, Andover Clocktower Commons. Mr. Carlberg reviewed the staff report with the Council. Mayor Gamache clarified the Planning & Zoning Commission did not review the clock tower with the different sign options or possible participation from the applicant to address problems with the City's trail in this section. Community Development Director Carlberg explained the © Applicant is planning a bypass in the trail segment but they have offered to work with the City in addressing a section of city trail that is along Crosstown Boulevard. He also clarified the specific designs and sizes of the signs were not discussed with the Planning & Zoning Commission. Mr. Darren Lazan, representing the Andover Clocktower Commons Development provided additional information on the various signage configurations and requested the signage for the clock tower not be used in the calculations for the allowable signage for the building. He explained where the electronic media board could be located and the clock could be incorporated into the electronic sign. Councilmember Trade stated she would prefer a more traditional clock on the clock tower feature. Mr. Lazan explained the Planning & Zoning Commission had brought up the inclusion of the electronic sign on the clock tower but they would be willing to go with a more traditional clock and signage and have an electronic board included in the monument sign on the Crosstown Boulevard/Hanson Boulevard corner. Councilmember Bukkila clarified the height of the clock tower that was originally approved was 35 -feet and the maximum height the applicant is requesting would be 43 -feet, including the clock, electronic reader board, and tenant signs. © Community Development Director Carlberg stated the City Code allows for a free standing area identification sign and the applicant is proposing to incorporate this into the corner of the building on Lot 3. Incorporating the sign into the building would be a deviation from the City © Regular Andover City Council Meeting Minutes —August 6, 2014 Page 4 Code. He stated free standing identification signs could be a maximum of 25 -feet in height with 300 square feet of signage space. The original proposal was 10 -feet higher than the maximum for an area identification sign. He stated once the proposed clock tower incorporates business identification then it is no longer a clock tower but a sign and it is subject to the City's sign codes. Councilmember Bukkila expressed concerns with having the electronic reader board in the air versus ground level. Mayor Gamache stated he would recommend staying within the originally approved height. Mr. Tom Roberts, 11015 Bell Oaks Rd, Eden Prairie, explained they would like to incorporate an electronic reader board so that they can advertise the tenants and eliminate the need for the pull - up advertising boards along the side of the road. They are open to having this either in the clock tower or on the corner or both. He asked what the City Code is for electronic signs. Community Development Director Carlberg reviewed the City Code for electronic signs. © Councilmember Bukkila stated she would prefer not to have signs on the clock tower and a more traditional clock and she would not recommend approving a height greater than 35 -feet. Mayor Gamache stated he would agree with incorporating the clock tower in the building and including a monument sign with electronic media. Councilmember Howard asked how big of a reader board the Applicant would install. Mr. Lazan stated they would look at a sign similar in size to the ones currently used by the City. They would be sure to comply with the City Code for placing a monument sign on the corner. Councilmember Trude stated if the corner would not work because of setbacks and sight lines she would be willing to review, including the electronic reader board in the clock tower. Mr. Lazan stated in 2003 and in 2010 the applicant had proposed to work with the City to address a low section of the City's trail along Crosstown Boulevard. He stated this is the last time there would be significant construction in this development and in their opinion now would be the time for the City to partner with the applicant regarding this section of trail. He clarified it would not be a problem if the City had no interest in collaborating with the applicant to resolve the problems with this section of trail but they would also be willing to work with the City and share costs. The proposed development does not affect the trail because there would be no change in the drainage from their parcel. Councilmember Trude stated several residents had expressed concerns with this section of trail during the Night to Unite event. She stated she would be interested in discussing a potential partnership with the applicant. © Regular Andover City Council Meeting Minutes — August 6, 2014 Page 5 City Engineer Berkowitz explained the history of the property and trail. He also explained if the City approves the variance request to locate the proposed building 20 -feet into the setback this would affect the drainage along the trail system. If the City does not approve the variance request then there would be no additional impacts to the trail. Mr. Lazan explained there would be a retaining wall installed in this area and no changes to the topography along the trail system. He clarified that raising the trail was not in the application and the drainage on the property meets City Code. Councilmember Trude suggested directing Staff to work with the applicant to sort through the issues and bring back alternatives and options, including cost for the segment of trail along Crosstown Boulevard for the Council to review. Motion by Bukkila, Seconded by Howard, to table the request of Andover Clocktower Commons for an amendment to the existing approved Conditional Use Permit to revise the approved Planned Unit Development on Lots 3 -5, Block 1, Andover Clocktower Commons to the September 2, 2014 City Council meeting and direct Staff to work with the applicant regarding the trail segment along Crosstown Boulevard. Motion carried unanimously. © DISCUSS BUNKER LAKE BOULEVARD NW OVERPASS Mr. Berkowitz stated the Anoka County Highway Department has asked the Council for direction on how to proceed with an overpass on Bunker Lake Boulevard at the railroad tracks. Mr. Berkowitz reviewed the staff report with the Council. Mayor Gamache clarified the City budget did not include S 10 million for an overpass. City Administrator Dickinson stated this would need to be put into the City's Capital Improvement Plan, bonded for and included in the City's tax levy. Mayor Gamache stated an overpass would restrict or eliminate other access points along Bunker Lake Boulevard. Councilmember Trude stated the County should work to come up with funds for this project since Andover is one of the few cities in the County that does not have an overpass. Councilmember Howard stated he would not be willing to put this burden on the taxpayers. He asked what the results were from the City survey regarding the overpass. © City Administrator Dickinson stated the survey did not indicate significant support. City Engineer Berkowitz stated BNSF would be providing a contact number for people to call regarding trains blocking the roadways. ® Regular Andover City Council Meeting Minutes — August 6, 2014 Page 6 ADMINISTRATOR'S REPORT City Staff updated the Council on the administration and city department activities, legislative updates, updates on development/CIP projects, and meeting reminders /community events. MA YORICO UNCIL INPUT (Free to Be Event) Mayor Gamache stated on August 11th, Free to Be would be hosting an event at the Andover Pizza Ranch and he would be bussing tables for the event. Pizza Ranch would donate the revenue from the event to Free to Be. (Night to Unite) Councilmember Trude stated during the Night to Unite event residents had expressed interest in having additional trails on the east side of the City. City Engineer Berkowitz explained the challenges with constructing trails in the east portion of the City. Councilmember Howard suggested the City review the trail plan again. QCouncilmember Bukkila explained residents had expressed concerns regarding speeding in neighborhoods. (Eagle Scout Project) Councilmember Howard explained the Eagle Scout project done with John Portesan at the Andover Target pond. (Road Closures) City Engineer Berkowitz explained the road closures that would be happening in the City. (E -Cig Update) Councilmember Trude asked if Staff had reviewed the City Code in regard to e- cigarettes and ensuring these comply with State Regulations. City Administrator Dickinson stated Staff was currently working on this and would bring proposed changes forward when ready for consideration and adoption by the Council. RECESS Mayor Gamache recessed the regular City Council meeting at 9:01 p.m. to a closed session of the City Council to discuss property negotiations for PID #11- 32 -24 -31 -0001. © RECONVENE The City Council reconvened at 9:26 p.m. © Regular Andover City Council Meeting Minutes — August 6, 2014 Page 7 ADJOURNMENT Motion by Trude, Seconded by Bukkila, to adjourn. Motion carried unanimously. The meeting adjourned at 9:27 p.m. Respectfully submitted, Tina Borg, Recording Secretary H H Regular Andover City Council Meeting Minutes — August 6, 2014 Page 8 REGULAR ANDOVER CITY COUNCIL MEETING MINUTES — A UGUST 6, 2014 TABLE OF CONTENTS PLEDGEOF ALLEGIANCE .......................................................................... ............................... 1 RESIDENTFORUM ....................................................................................... ............................... 1 AGENDAAPPROVAL ................................................................................... ............................... 1 APPROVALOF MINUTES ............................................................................ .......I....................... 1 CONSENTITEMS .......................................................................................... ............................... 2 Item 2 Approve Payment of Claims .......................................................... ............................... 2 Item 3 Declare Cost / Order Assessment Roll / 13 -2 / 2013 Street Reconstruction ................ 2 Item 4 Approve Change Order #1 / 14 -3 / 2014 Crack Sealing (See Resolution R051 -14) .... 2 Item 5 Approve No Parking Resolution / 13 -31 / Country Oaks North (See Resolution R052- 14) ....................................................................................................... ............................... 2 Item 6 Amend Fee Ordinance (See Ordinance 440) ................................. ............................... 2 Item 7 Approve No Parking Resolution / Wren Street (See Resolution R053- 14) .................. 2 Item 8 Approve Used Vehicle Sales Business License / Carbucks, Inc. / 3138 -162nd Lane © NW ....................................................................................................... ............................... 2 Item 9 Approve Contractor Licensing Ordinance Amendment / Title 3, Chapter 3, Construction Activities (See Ordinance 441) ...................................... ............................... 2 PUBLIC HEARING — VACATION OF EASEMENT —15031 THRUSH STREET NW — RICHARD WALCZYNSKI (See Resolution R054 -14) ............................. ............................... 2 CONSIDER AMENDED CONDITIONAL USE PERMIT TO REVISE PUD FOR ANDOVER CLOCKTOWER COMMONS ( Tabled) ..................................................... ............................... 3 DISCUSS BUNKER LAKE BOULEVARD NW OVERPASS ..................... ............................... 5 ADMINISTRATOR'S REPORT ..................................................................... ............................... 6 MAYOR/COUNCIL INPUT ........................................................................... ............................... 6 (Free to Be Event) ........................................................................................ ............................... 6 (Night to Unite) ............................................................................................ ............................... 6 (Eagle Scout Project) ................................................................................... ............................... 6 (Road Closures) ........................................................................................... ............................... 6 (E -Cig Update) ............................................................................................ ............................... 6 RECESS........................................................................................................... ............................... 6 RECONVENE................................................................................................. ............................... 6 ADJOURNMENT............................................................................................ ............................... 7 H